FY 2023/2024 Collins Park Neighborhood Association Sponsorship AgreementDocuSign Envelope ID: F3707090-679A-413D-8CA8-3B7D81215746
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FY 2023/2024 COLLINS PARK NEIGHBORHOOD ASSOCIATION
SPONSORSHIP AGREEMENT
THIS AGREEMENT is made and entered into this day of V A 2023
("Effective Date") by and between the City of Miami Beach, Florida, a Florida municipal corporation
with offices at 1700 Convention Center Drive, Miami Beach.. FL 33139 (the "City"). and Collins Park
Neighborhood Association. Inc a Florida not for profit corporation. whose address is 255 W 24th
Street. CU-6 Miami Beach, FL 33140 ( CPNA") (altogether. the 'Agreement")
WIT NESSETH:
WHEREAS, the City desires to sponsor additional programming and activation in Collins Park in
partnership with the CPNA as more particularly described in Exhibit "A." The respective "Event" and "Event Site"
descriptions for each activation incorporated herein by reference and attached hereto, are depicted in Exhibit "A-
1 ", and
WHEREAS, CPNA shall produce promote, and host each Event at the respective Event Site. and
WHEREAS, on September 27 2023 the Mayor and City Commission adopted the Fiscal Year
2023-2024 budget which included funding for the Collins Park New Year's Eve celebration in the
amount of S50 000 in addition to funding for Artscape Music Series programming in the amount of
$25,000 for a total sponsorship of S75,000. and
WHEREAS, the City administration will be applying the $50,000 for the New Year's Eve
celebration toward the waivers of special event and City service fees, which may include the special
event application fee, permit fee. vehicle beach access passes. square footage fees, and Police
Department administrative fees (collectively 'City Service Fees'') in an amount not to exceed S25 000
and (2) a reimbursable cash sponsorship for the Event in an amount not to exceed $25,000
WHEREAS, the City administration will be applying the funding for the Artscape Music Series
programming toward a cash sponsorship for the Event. in an amount not to exceed $25,000
NOW, THEREFORE, n consideration of the mutual promises and covenants made herein City and CPNA
agree as follows.
Recitals. The above recitals are true and correct and are incorporated by reference herein
Term. The Term of this Agreement will commence on the Effective Date set forth above shall
include the Event Date and shall expire following CPNA s completion of all its obligations
hereunder
Event The term "Event' as used herein shall include the events designated above and as set forth
in Exhibit "A". CPNA shall be solely responsible for producing and promoting all aspects of the
Event, including securing private sponsors and vendors to participate in the Event. The parties
hereby agree that at all times the New Year's Eve event shall include the language and be promoted
under the title of "Orchestra Miami Ode -to -Joy New Year's Eve Celebration." CPNA is responsible
for the conduct and operation of the Event and will provide the appropriate staff and officials to
conduct the Event in a safe manner. The City is under no obligation to fund subsequent events for
CPNA
CPNA shall not have access to the Event Site outside of the City approved event hours depicted
in the respective Special Event Permits including load -in and loud -out hours.
4. CPNA shall load -in and load -out according to the details outlined in the respective special event
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permits issued by the Tourism and Culture Department's Special Event Division,
5 CPNA has agreed that the Event Site shall be open to the public at no cost to City residents or
sale of tickets
CPNA shall be responsible for any and all compensation that may be due to any and all performers,
entertainers, vendors, organizations, event sanctioning bodies, vendors, and participants, and the City
shall have no such responsibility, obligation or liability. The City shall not be responsible or liable to
competitors for prize money payments, or to any third party for any aspect of the production of the Event.
Further, the City shall not be a party to any independent contracts that the CPNA may enter into with
other organizations, contractors, or participants of the Event and/or supporting activities, nor shall the
City be liable to such third parties. CPNA shall not represent that it is an agent, official, authorized
representative, or employee of the City.
7 Subject to CPNA's compliance with its obligations under this Agreement the City is responsible for
the following
a. the City shall waive to CPNA City Service Fees related to the Event in a total amount not to
exceed $25 000 00 in relation to the New Year's Eve event The Final Report is due within 30
days of the completion of the Event
b. The City shall sponsor the ten (10) minute fireworks display in an amount not to exceed
$25.000.00 which shall be paid to CPNA upon the parties executing the Agreement.
C. The City shall provide a reimbursable cash sponsorship of five Artscape Music Series
programming series activations in an amount not to exceed $25,000.
CPNA shall be responsible for any and all compensation that may be due to any and all
performers entertainers vendors organizations event sanctioning bodies vendors. and
participants and City shall have no such responsibility obligation, or liability. City shall not be
responsible or liable to competitors for prize money payments or to any third party for any aspect
of the production of the Event(s).
8. Warranties. CPNA warrants and represents that it has all necessary rights authority. licenses and
permits necessary to enter into this Agreement. to grant the rights and licenses herein granted and
to carry out its responsibilities as set forth herein CPNA shall utilize the sponsorship benefits and
conduct and operate the Event in accordance with all applicable laws and without endangering
others or violating their rights
9. Final Report CPNA must provide within 30 days of the completion of the Event(s). a Final Report,
detailing audience attendance and demographics of the Event, including supporting documentation
for the expenditures related to producing the Event (collectively, the "Final Report") The City
Manager's designee may also request additional supporting information related to the Event
10. Sponsorship Recognition and Promotional Materials.
a. The City shall receive sponsorship recognition on all media or promotional platforms related to the
Event, at the same sponsorship level as other sponsors providing financial or other support comparable
to the City's sponsorship. CPNA will also tag the City on all Event -related postings on digital distribution
platforms, also referred to as social media platforms. CPNA's Event -related postings shall include high
quality content relevant to the Event and its targeted audiences. Digital distribution postings shall be
issued in English and Spanish, wherever relevant.
b. CPNA will use logo provided by the City on all Event -related advertising. This includes local television
partners, social media campaigns, radio efforts, and local newspapers.
c. All promotional materials which include the City's name or logo, including, without limitation,
advertising, telecasts. signage and social media publications shall be subject to the City's prior written
approval, which approval may be withheld at the City's discretion. CPNA shall cease using all logos
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or other City marks upon the expiration of the Term. Additionally, the City reserves the right to require
the removal of its logo/marks from any promotional materials This paragraph shall survive the
expiration of this Agreement.
11. Sponsorship benefits. In consideration of the Sponsorship funding described in this Agreement, and the
mutual promises made herein, CPNA shall provide Sponsorship benefits to the City which, at a minimum,
shall include the Sponsorship benefits set forth in Exhibit "A' to this Agreement, if any.
12. CPNA is responsible for the following:
a CPNA shall be responsible for handling all media vendors and organizations and will be solely
responsible for handling all issues relating to the media vendors.
b CPNA shall retain any and all rights to the Event, including any rights associated with Event -related
apparel and/or product sales.
c CPNA shall keep the City apprised, on a monthly basis, of its progress with respect to the activation of
the Event(s) The City, at its sole discretion. may monitor and conduct an evaluation of CPNA's
implementation of the Event. CPNA agrees to cooperate with the City to promptly address any
deficiencies or concerns the City may have in connection with the Event.
d CPNA hereby grants the City a non-exclusive license and right to use the title of the Event or any footage
of the Event, in connection with any City produced publication, including the City produced magazine or
any City media outlets, such as MBTV. This section shall survive the termination or expiration of this
Agreement.
e CPNA shall secure from the City a Special Event Permit in connection with the production of the Event
at the Event Site.
13. Insurance. CPNA shall purchase and obtain all required Event Insurance policies for the following
coverages.
a General Liability coverage in the amount of at least $1,000,000.00 per occurrence,
b. $1,000,000.00 Products/Completed Operations;
c. $1,000,000 00 Personal and Advertising Injury; at $1,000,000.00 per occurrence,
d liquor liability, in the amount of at least $1,000,000 (if liquor is served or sold) and host liquor liability
insurance in the amount of at least $1,000.000.00 or on a separate certificate, the City shall be named
as an additional insured;
e worker's compensation as required by the State of Florida, with the statutory limits and Employer's
liability with a limit of no less than $1,000,000.00 per accident for bodily injury or disease; and
f all insurance policies for the preceding subsection (a) — (d) shall name the City as an additional insured
and certificate holder, as follows:
City of Miami, Beach, Florida
1700 Convention Center Drive
Miami Beach, Florida 33139
g CPNA shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager no
later than 10 days prior to the Event.
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14. Compliance with Special Events Permit and Applicable Law CPNA shall obtain all applicable federal
state and local approvals, permits and licenses relating to the Event and any activities related thereto
CPNA shall maintain its good standing in accordance with the laws of the State of Florida and the City of
Miami Beach Code of Ordinances ("City Code"), and shall comply with the Special Events Permit and any
federai, state, county or City Code requirement applicable to CPNA or to the CPNA's operation, its
business, or other activities in the City of Miami Beach, including, without limitation, obtaining any
Certificate of Use or Business Tax Receipt(s) that may be required for any business activity, timely making
payment of all taxes, fees or charges that may be due to the City. CPNA shall promptly take corrective
action to correct any City Code violation or notice of violation issued by any governmental agency with
jurisdiction over CPNA. Further, CPNA agrees to comply with the terms and conditions of any lease,
contract. or other grant agreement that CPNA may have separately entered into with the City, if any ("Other
City Contracts") Any failure by CPNA to comply with any provision of the City Code applicable to CPNA,
or any breach or default by the CPNA of any covenant or other term or condition contained in any Other
City Contracts (after the passage of any applicable notice and cure provision set forth therein), shall, at
the option of the City, be considered an event of Default (as such term is defined more fully below), in
which event the City shall be entitled (but in no event required) to apply all rights and remedies available
to the City under the terms of this Agreement by reason of an CPNA's breach or failure to comply with
said obligations.
15 Indemnification. CPNA shall indemnify and hold harmless the City and its officers, employees, agents,
and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities,
losses, expenses, or damages, including. without limitation, attorneys' fees and costs of defense, for
personal. economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or
its officers, employees, agents, and contractors may incur as a result of claims, demands, suits, causes
of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance
of this Agreement by CPNA or its officers, employees, agents, servants, partners, principals or contractors,
or CPNA's use of the Event Site. CPNA shall pay all claims and losses in connection therewith and shall
investigate and defend all claims. suits, or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which
may issue thereon. CPNA expressly understands and agrees that any insurance protection required by
this Agreement, or otherwise provided. shall in no way limit its obligation, as set forth herein, to indemnify,
hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided.
16. Prohibitions Regarding Sale or Use of Expanded Polystyrene Food Service Articles, Single Use Plastic
Beverage" Straws, And Single -Use Plastic Stirrers..
CPNA hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Code, as may be
amended from time to time, CPNA shall not sell, use, provide food in, or offer the use of expanded
polystyrene food service articles (as defined in City Code Section 82-7) in City facilities or on City
property, in connection with any services performed pursuant to this Agreement. A violation of this
section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this
section shall not apply to expanded polystyrene food service articles used for prepackaged food that
have been filled and sealed prior to receipt by CPNA.
Additionally, CPNA agrees and acknowledges that, pursuant to Section 82-8 of the City Code, as may
be amended from time to time, CPNA shall not sell, use, provide food in, or offer the use of single -use
plastic beverage straws or single -use plastic stirrers (as defined in City Code Section 82-8) in City
facilities or on City property, in connection with any services performed pursuant to this Agreement. A
violation of this section shall be deemed a default under the terms of this Agreement Notwithstanding
the above, the requirements of Section 82-8 shall not restrict CPNA from providing a beverage with, or
offering the use of, a single -use plastic beverage straw or single -use plastic stirrer to an individual with
a disability or medical condition that impairs the consumption of beverages without a single -use plastic
beverage straw or single -use plastic stirrer.
c As additional consideration for this Agreement, independent of the of the foregoing Sections 82-7. 82-
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8 and 46-92(c) of the City Code, as may be amended from time to time, CPNA agrees
1. not to sell, use, provide food in, or offer the use of expanded polystyrene food service articles in
the Facility. A violation of this section shall be deemed a default under the terms of this Agreement.
Notwithstanding the above, this section shall not apply to expanded polystyrene food service articles used
for prepackaged food that have been filled and sealed prior to receipt by CPNA. and
2. not to sell, use, provide food in, or offer the use of single -use plastic beverage straws or single -
use plastic stirrers in the Facility. A violation of this section shall be deemed a default under the terms of
this Agreement. Notwithstanding the above. CPNA shall be permitted to providing a beverage with, or
offering the use of, a single -use plastic beverage straw or single -use plastic stirrer to an individual with a
disability or medical condition that impairs the consumption of beverages without a single -use plastic
beverage straw or single -use plastic stirrer.
11, Events of Default, Termination of Agreement and Remedies
a The following shall constitute events of default.
1 Any material misrepresentation, written or oral, made by CPNA and/or its representatives to City.
2 Failure by CPNA to timely perform and/or observe any of the terms and conditions of this Agreement.
3. Insolvency or bankruptcy on the part of CPNA.
b The occurrence of any event of default by CPNA may. at the sole option of the City, operate as an
automatic forfeiture of any rights or benefits conferred under this Agreement. and accordingly, the City
reserves the right to revoke the Sponsorship. including requiring CPNA to repay to the City any
Sponsorship funds already disbursed and/or discontinuing the funding provided for herein.
c In the event that CPNA is in default of any of its obligations under this Agreement, the City reserves the
right to pursue all legal remedies available to it including, but not limited to, the right to terminate this
Agreement, upon written notice to CPNA. In the event of any such termination, the City shall have no
further obligation or liability to CPNA.
18 Assignment. CPNA shall not assign its rights or obligations under this Agreement without the City's
consent. Any purported assignment in violation of this section shall be void and shall constitute an event
of default hereunder.
19 Audit and Inspections. CPNA shall keep accurate and complete books and records of all receipts and
expenditures relating to this Agreement, in accordance with reasonable accounting standards, and shall
retain such books and records for at least four (4) years after completion of the Event. At the request of
the City, CPNA shall provide the City (and/or its designated representatives) reasonable access to its files,
records and personnel during regular business hours for the purpose of making financial audits,
evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the
City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial
records of the CPNA related to this Event.
20. Inspector General Audit Rights.
a. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office
of the Inspector General which may, on a random basis, perform reviews, audits, inspections and
investigations on all City contracts, throughout the duration of said contracts. This random audit is
separate and distinct from any other audit performed by or on behalf of the City
b The Office of the Inspector General is authorized to investigate City affairs and empowered to review
past, present and proposed City programs, accounts, records, contracts and transactions. In addition,
the Inspector General has the power to subpoena witnesses, administer oaths, require the production
of witnesses and monitor City projects and programs. Monitoring of an existing City project or program
may include a report concerning whether the project is on time, within budget and in conformance with
the contract documents and applicable law The Inspector General shall have the power to audit.
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investigate, monitor, oversee, inspect and review operations, activities, performance and procurement
process including but not limited to project design, bid specifications, (bid/proposal) submittals,
activities of the CPNA', its officers, agents and employees, lobbyists, City staff and elected officials to
ensure compliance with the Contract Documents and to detect fraud and corruption. Pursuant to
Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract
expenditures to fund the activities and operations of the Office of Inspector General.
c. Upon ten (10) days written notice to the CPNA, the CPNA shall make all requested records and
documents available to the Inspector General for inspection and copying. The Inspector General is
empowered to retain the services of independent private sector auditors to audit, investigate, monitor,
oversee, inspect and review operations activities, performance and procurement process including but
not limited to project design, bid specifications, (bid/proposal) submittals, activities of the CPNA, its
officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the
contract documents and to detect fraud and corruption.
d. The Inspector General shall have the right to inspect and copy all documents and records in the CPNA's
possession, custody or control which in the Inspector General's sole judgment, pertain to performance
of the contract, including, but not limited to original estimate files, change order estimate files,
worksheets, proposals and agreements from and with successful subcontractors and suppliers, all
project -related correspondence, memoranda, instructions, financial documents, construction
documents, (bid/proposal) and contract documents, back -change documents, all documents and
records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid documents
and records.
The CPNA shall make available at its office at all reasonable times the records, materials, and other
evidence regarding the acquisition (bid preparation) and performance of this contract, for examination,
audit, or reproduction, until three (3) years after final payment under this contract or for any longer
period required by statute or by other clauses of this contract. In addition:
If this contract is completely or partially terminated, the CPNA shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
The CPNA shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract until such appeals,
litigation, or claims are finally resolved.
e. The provisions in this section shall apply to the CPNA, its officers, agents, employees, subcontractors,
and suppliers. The CPNA shall incorporate the provisions in this section in all subcontracts and all other
agreements executed by the CPNA in connection with the performance of this contract.
f. Nothing in this section shall impair any independent right to the City to conduct audits or investigative
activities. The provisions of this section are neither intended nor shall they be construed to impose any
liability on the City by the CPNA or third parties.
21. No Discrimination: Even Organizer also accepts and agrees to comply with the following Special
Conditions:
a. CPNA hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et
seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
b. CPNA hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified
in Chapter 62 of the City Code, and as amended from time to time, prohibiting actual or perceived
discrimination in employment, housing, public accommodations, or public services on the basis of race,
color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, disability, marital
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status, financial status, age, ancestry, height, weight, domestic partner status, labor organization
membership, familial situation, or political affiliation.
c. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment
opportunities that are available to persons without disabilities.
d. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that sponsorship recipients provide equal access
and equal opportunity and services without discrimination on the basis of any disability.
22. Florida Public Records Law:
a. CPNA shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may
be amended from time to time.
b. The term "public records" shall have the meaning set forth in Section 119.011(12), which means
all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means
of transmission, made or received pursuant to law or ordinance or in connection with the
transaction of official business of the City.
c. Pursuant to Section 119.0701 of the Florida Statutes, if CPNA meets the definition of "Contractor"
as defined in Section 119.0701(1)(a), CPNA shall:
1. Keep and maintain public records required by the City to perform the service;
2. Upon request from the City's custodian of public records, provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at
a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise
provided by law;
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed, except as authorized by law, for the duration of
the contract term and following completion of the Agreement if CPNA does not transfer the
records to the City;
4. Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of the Consultant or keep and maintain public records required by the City to
perform the service. If the Consultant transfers all public records to the City upon completion
of the Agreement, CPNA shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If CPNA keeps and
maintains public records upon completion of the Agreement, the Consultant shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided to the City, upon request from the City's custodian of public records, in a format that
is compatible with the information technology systems of the City.
Request For Records; Noncompliance.
1. A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested
records, the City shall immediately notify the Consultant of the request, and CPNA
must provide the records to the City or allow the records to be inspected or copied
within a reasonable time.
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2. Grantee's failure to comply with the City's request for records shall constitute a
breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the
Agreement; and/or (3) avail itself of any available remedies at law or in equity
3. A Grantee who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 1 19.10.
e. CIVIL ACTION.
1. If a civil action is filed against a Grantee to compel production of public records relating to
the City's contract for services, the court shall assess and award against CPNA the
reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that CPNA unlawfully refused to comply with the public records
request within a reasonable time, and
b. At least 8 business days before filing the action, the plaintiff provided written notice
of the public records request, including a statement that CPNA has not complied with
the request, to the City and to CPNA.
2 A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records
and to CPNA at CPNA's address listed on its contract with the City or to CPNA's registered
agent. Such notices must be sent by common carrier delivery service or by registered, Global
Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with
evidence of delivery, which may be in an electronic format.
3. A Grantee who complies with a public records request within 8 business days after the notice
is sent is not liable for the reasonable costs of enforcement
f. IF CPNA HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO CPNA'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADOCcDMIAMIBEACHFL.GOV
PHONE: 305-673-7411
23. This Agreement shall constitute the entire agreement between the parties, and no warranties..
inducements, considerations, promises or other references shall be implied or impressed upon this
Agreement that are not expressly addressed herein.
24 This Agreement shall be governed as to performance and interpreted in accordance with the laws of the
State of Florida. Any claim or dispute arising out of the terms of this Agreement shall be brought in Miami -
Dade County, Florida. BY ENTERING INTO THIS AGREEMENT, THE CITY AND CPNA EXPRESSLY
WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION
RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. Each party shall be responsible for their own
attorney's fees and costs.
25. It is expressly understood and agreed that this Agreement is for the duration of this Event only, and that
CPNA has no right or privilege other than that expressly provided herein.
8
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26. CPNA agrees that nothing herein contained is intended or should be construed as in any way creating or
establishing the relationship of partners or joint venturers between the City and CPNA. in no event shall
CPNA represent to any third party that it is acting as an agent, representative or on behalf of the City for
any purpose or in any manner whatsoever.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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IN WITNESS WHEREOF. the Parties or their duly authorized representatives hereby
execute this Agreement on the date written below
ATTEST.
Rafael E. GraKado
City Clerk
Date
FOR CPNA
ATTEST:
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CITY OF MIAMI BEACH FLORIDA
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OLLINS PARK NEIGHBORHOOD ASSOCIATION INC
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Exhibit A
Scope of Services
Ode-to-Jov New Year's Eve Celebration
CPNA will produce, oversee, and promote the concert and fireworks display for the Ode -to -
Joy New Year's Eve Celebration located at Collins Park, on Sunday, December 31, 2023. The
Event shall be produced at the Event Site pursuant to the Site Plan incorporated herein by
reference and attached hereto as Exhibit A-1. CPNA shall coordinate all concert and firework
special event applications and permits in coordination with the appropriate City staff
Date: Sunday, December 31, 2023
Time: 8 PM- Midnight
Location: on the beach in Collins Park, between 2111 and 22nd streets
About the program: Orchestra Miami's New Year's Eve Celebration with special guests The Latin Divos. Ring in
the New Year with a free, beachfront concert featuring Miami's orchestra, Orchestra Miami, in a performance
featuring Miami's own The Latin Divos. The Latin Divos take Latin Pop, traditional opera arias and Timeless
Classics and "Divo-ise" them by adding their Latin flair. Singing in Italian, English, Spanish and French, they
have performed in prestigious theaters and venues in the USA, Mexico. Cuba, and Panama. Expect to hear
timeless favorites such as O Sole Mio, Jurame, Nessun Dorma, Allelujah and much more! The 42 musicians of
Orchestra Miami perform, led by Artistic Director Elaine Rinaldi. The festivities start at 8 PM with performances
by the Orchestra Miami string quartet, performing festive music to get you in the mood. The full orchestra and
the Divos take the stage at 10 PM and perform leading up to the spectacular fireworks display at midnight.
Community Benefit: This project has significant benefits for the residents of and visitors to Miami Beach, as it
offers a free, outdoor, family -friendly, joyous celebration for the New Year holiday. This event is a large-scale
free symphonic event on Miami Beach for New Year's Eve and provides an affordable alternative to an
expensive night out, allowing people to gather in large groups and bring the whole family.
Artscape Music Series
CPNA will produce, oversee, and promote ten (10) community concert events as part of the
Artscape Music Series programming series located at Collins Park. The City sponsorship will
assist with production of five (5) of the ten (10) community concerts. The Event shall be
produced within Collins Park or in Liberty Plaza pursuant to the Site Plan(s) incorporated
herein by reference and attached hereto as Exhibit A-1 CPNA shall coordinate all
programming activities in coordination with the appropriate City staff.
Date: Multiple Dates - TBD
Time: 5:00 pm to 8:00 pm
Locations: Collins Park or Liberty Plaza
About the program: Artscape transforms Collins Park into a beautiful outdoor music venue. The concert series
takes place on the Great Lawn between the Bass Museum and Collins Avenue or in Liberty Plaza. The
afternoon includes an Artisan market, Miami DJs, and a kid's painting area.
Community Benefit This event series offers free, outdoor, family -friendly music activations throughout the year
11
DocuSign Envelope ID: F3707090-679A-413D-8CA8-3B7D81215746
Exhibit A-1
Site Plan
Ode -to -Joy New Year's Eve Celebration
DECEMBER 31 2023 ORCHESTRA Wil"ll NYE FOR 2023
6 PM TO I AM ATLANTIC
CLASSICAL MUSIC 22
CONCERT
144 VIP 12.500 GA
P4TALL'WPORM• STRUCrAES FOR JSJ OF SPECIAL EVENTS
MAIL 'FWPORARY rAP*RAI06t
MIAU rLVTPCR"' 'EICL
,Fkl-(XAV RFSTV043,14
Ck.ASSCA kYAC CONCERT
ACT PRODUCTIONS
WI®AIGGo C"
ICCIII.CT
S'RLICIIJQA
sfcfftcAL - RVOWED
I -QWM PL--fr *1,., 01 .1A
ljmV N/A
SPECIAL EVENT SF NOTES:,
ii C. S'A(;L AALA m so
I I^ AR: AS'A'FD 1w SE
MIS' FkA$R FTC WSF
I IM *0#R S LAU%CI' A'4LA mo $1
S.ANAAL C&ST
.NOTE'
'201 CO&UNS
TOTAL FOR SPECIAL EVENT 20-900
SITE PLAN ALL
I.. ai) FEET
Simm evem F%_.A F I wl r
min f I R I N
3
COLLIOVS pA,,, COL'INS
-1 AVE 21
22 L lt-r
12
SEA GUL
Nary
1" 24 11
DocuSign Envelope ID: F3707090-679A-413D-8CA8-3B7D81215746
Exhibit A-1
Site Plan
Artscaae Music Series
22ND ST —
i. 16'x24' Showmobile with E facing
t speakers on either side of stage
in. - -
Barricaded 3KW whisper
w
quiet generator
ASS L --- --- - out
��
--- - J
Y
a (2) 10'x1O' pop up 0
l ----' food vendors tents,
I 3' apart no gas nor +
propane
3O'x10! pop up tent for audio console
' ADA Compliant portable toilets
L � Total square footage= 884 sqf i
APPRG
21 ST ST -
COLLINS PARK - MIAMI BEACH.
TOURISM AND CULTURE DEPARTMENT
DATE: 12/Q023
TO: Alina Hudak, City Manager
Marcia Monserrat, Chief of Staff ir
FROM: Lissette Garcia Arro ante, Tourism and Culture Direct r
SUBJECT: Sponsorship Agreement
For:
Information Only
X Review & Approval
X City Manager's Signature
Other
Comments:
❑ Fee Waiver Memo/Consecutive Day Clause Memo
❑ Street Closure:
❑ Special Event Permit(s):
® Other: FY 2024 Collins Park Neighborhood Association Sponsorship
Agreement
❑ Film Permit:
Return to:
❑ Lissefte A. Garcia Ext. 26597 ❑ Francys Vallecillo Ext. 26326 7 Jazmine Pena Ext. 27577
DocuSign Envelope ID: F3707090-679A-413D-8CA8-3B7D81215746
MIAMIBEACH
FY 2024 Collins Park Neighborhood Association Sponsorship Agreement
Collins Park Neighborhood Association I Tourism and Culture Department
Department Director Name, Signature & Date ACM Name, Signature & Date
3�!1/1fi•iiM,tt
Type 1—Contract, amendment, change order, or task order resulting from a procurement -issued competitive solicitation.
Type 2 — Other contract, amendment, change order, or task order not resulting from a procurement -issued competitive solicitation.
Type 3 — Independent Contractor Agreement (ICA)
Type 6 —Tenant Agreement
Type 4— Grant agreements with the City as the recipient
Type 7 — Inter -governmental agency agreement
Type 5—Grant agreements with the City as the grantor
x
Type 8—Other:
On September 27, 2023, the City Commission approved the allocation of $75,000 for Collins Park Neighborhood Association
for the New Year's programming related City services and fireworks ($S0,000) and for the Artscape Music Series programming
($25,000). The agreement is specifically contracting with the Collins Park Neighborhood Association for the FY 2023/2024
season of events.
Funding is appropriated in the Resort Tax Fund and the amount is within the City Manager's delegated authority of $100,000
under PO.16.02.
October 1, 2023 -September 30, 2024 1 Annual I October 1, 2023 - September 30, 2024
Grant Funded: Yes I x No State Federal Other:
1
$75,000
160-0380-000349-25-406-548-00-00-00
Yes x
No
2
1 Yes
No
1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed.
3. Budget approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of
the annual adopted operating budget.
ity Commission Approved:T7T
No
Resolution No.:
CC Agenda Item No.:
CC Meeting Date:
2023-32785
R7B
September 27, 2023
If no, explain why CC approval is not required:
egal Form Approved: I I Yes I I No If no, explain below why form approval is not necessary:
nts:
Procurement: DocuSigned by:
Budget:
qgt �r5�
oy8ia 0n ffgghnology:
DocuSi ned by:
4A 1 y4 .
[J9lte'J&7&AANWtiIi
Risk Management:
AwG / 023
Human Resources:
er:
EST
E DS