97-22490 RESO
RESOLUTION NO.
97-22490
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO PROCEED WITH THE
FOllOWING ACTIONS DURING THE CITY COMMISSION RECESS: ISSUE AN
INVITATION TO BID AND AWARD A CONTRACT FOR SITE PREPARATION AND
INSTALLATION OF A PRE-FABRICATED STRUCTURE TO SERVE THE CHARGING/
MAINTENANCE/STORAGE/OPERATING NEEDS Or= THE ELECTRIC SHUTTLE
PROGRAM; OR, IF AN' APPROPRIATE EXISTING CONTRACT BY OTHER
GOVERNMENTAL AGENCY CAN BE lOCATED, TO UTILIZE THAT CONTRACT FOR
THE PURPOSES ABOVE STATED; AUTHORIZING THE APPROPRIATION OF $400,000
IN FY 1996-97 CITY BRIDGE LOAN FUNDS FOR VEHICLE FACILITY PURPOSES; AND,
IF APPLICABLE, AUTHORIZING THE ADMINISTRATION TO BEGIN NEGOTIATIONS
WITH PROPERTY OWNER(S) ON FIFTH STREET TOWARD A LEASE AGREEMENT(S)
FOR PARK-AND-RIDE PURPOSES; AND. FURTHER REQUIRING THE ADMINISTRATION
TO REPORT BACK TO THE CITY COMMISSION FOR RATIFICATION AT THE
SEPTEMBER 10, 1997 CITY COMMISSION MEETING.
WHEREAS, the City's Electric Wave Park-and-Ride Demonstration Program services cannot bl
inaugurated without having a base facility/operating center for its vehicles; and
WHEREAS, several decisions regarding facility construction (and possible lease arrangemnnt;
for park-and-ride lots) need to be made if the circulator/park-and-ride transit service is to begin pric r
to the upcoming tourist season; and
WHEREAS, the Administration recommends that the City provide a bridge loan to fund th.~
project(s), to be repaid with proceeds from South Pointe tax increment bonds being considerec fc r
issuance this fall; and
WHEREAS, this is the last regular City Commission meeting prior to the August recess and th.~
Administration requests the City Commission authorization to take the foregoing actions and proceej
with plans related to the above-listed matters.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CIT(
OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein authorize the Administratio )
to proceed with the following actions during the City Commission recess: Issue an invitation to bid an:!
award a contract for site preparation and installation of a pre-fabricated structure to serve th.~
charging/maintenance/storage/ operating needs of the Electric Shuttle Program; or, if an approplia13
existing contract by other governmental agency can be located, to utilize that contract for the purpOSES
above stated; authorize the appropriation of $400,000 in FY 1996-97 City bridge loan funds for vehid:l
facility purposes; and, if applicable, authorize the Administration to begin negotiations with propert{
owner(s) on Fifth Street toward a lease agreement(s) for park-and-ride purposes; and, further recuil:l
the Administration to report back to the City Commission for ratification at the September 10, 1997
City Commission meeting.
PASSED AND APPROVED this 16th day of
~
\.... ,"
.--\
APPROveD AS're
FORM & lANGU~(;,E
& FOR EXECUTt'!OI.,~
ATTEST:
fZ-o ~O P Ovt~
CITY CLERK
aj
~~IL
City
'J J //0/7
.~:~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. ~ 7
Mayor Seymour Gelber and
Members of the City Commission
DATE: July 16,ll997
Jose Garcia-Pedrosa
City Manager
A RESOLUTION OF H A YOR AND CITY COMMISSION OF THE CIT"t
OF MIAMI BEACH, ORIDA, AUTHORIZING THE ADMINISTRA TIOI"II
TO PROCEED WITH THE FOLLOWING ACTIONS DURING THE CIIT"i"
COMMISSION RECESS: ISSUE AN INVITATION TO BID AND AWARD J"I~
CONTRACT FOR SITE PREPARATION AND INSTALLATION OF A PRE-
FABRICATED STRUCTURE TO SERVE THE CHARGINGI MAINTENANCE.!
STORAGEI OPERATING NEEDS OF THE ELECTRIC SHUTTLE PROGRJI\IV';
OR, IF AN APPROPRIATE EXISTING CONTRACT BY OTtIEIII:1
GOVERNMENTAL AGENCY CAN BE LOCATED, TO UTILIZE THA'T
CONTRACT FOR THE PURPOSES ABOVE STATED; AUTHORIZING TH::
APPROPRIATION OF $400,000 IN FY 1996-97 CITY BRIDGE LOAI'!'
FUNDS FOR VEHICLE FACILITY PURPOSES; AND, IF APPLICABLE,
AUTHORIZING THE ADMINISTRATION TO BEGIN NEGOTIATIONS WIITII
PROPERTY OWNER(S) ON FIFTH STREET TOWARD A LEtIIS:::
AGREEMENT(S) FOR PARK-AND-RIDE PURPOSES; AND, FURTHEII:r
REQUIRING THE ADMINISTRATION TO REPORT BACK TO THE CIIT",r
COMMISSION FOR RATIFICATION AT THE SEPTEMBER 10, 1997 CIIT""
COMMISSION MEETING.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
BACKGROUND
As a result of the July 2, 1997 Administration Status Report on the Electric Shuttl.~
Program need for a temporary vehicle facility and lot(s) for the park-and-ride prograrr,
the Commission requested that the following be done:
1 .
2.
That the preferred scheme for a temporary Electric Shuttle facility in Term m I
Island be refined for City Commission consideration;
That all costs associated with the partial relocation of existing Sanitation,
equipment, trucks, tractors and vehicles (to free the chosen site for Electri,:
Shuttle facility purposes), including parking for
AGENDA ITEM R '\ J.
DATE -----=:J..::Jk: '1
Shuttle facility purposes), including other parking arrangements for emplo fe ~
vehicles, be included in the project cost estimate.
3. That the Administration consider, as an option, the Miami Beach Marina cor3
parcel as a site for permanent park-and-ride facility, in addition to fur1her
exploring the leasing opportunities on 5th Street.
ANALYSIS
The most critical component of the Electric Wave project is the securing of3
charging/maintenance/storage/operating facility. This is due to the lead time requi rei
for the site preparation and construction work in order to assure a timely inauguratiol
of the circulator/park-and-ride program. The Administration has focused its hig~ est
priority on resolving this issue.
Temporary Electric Shuttle Facility within the Sanitation lot-Terminal Island:
A pre-fabricated 65x50-foot facility (3,250 sq.ft.) would accommodate th3
charging/maintenance/operating center plus two buses, and a canopy to be donatei
by the Florida Power & Light Company would serve as overnight housing for ":iv3
buses. This scheme (attached) would take 1 0 large parking spaces away hon
Sanitation use. The estimated costs associated with this option would be as follows:
Architectural and engineering services
Slab and foundation
Building/construction (including overhead doors)
13,250 sq. ft.
J at $40/sq.ft. = $ 130,00'>
Topographic survey........................................................
Site preparation (lab testing, demucking, site fill, as needed)
Pavement and drainage...................................................
Electrical, plumbing, mechanical installations, fans.............
Connection fees to servicing utility companies...................
Fire protection and fire extinguishers................................
Cost of building permits and impact fees ...........................
Site modifications (driveway widening, fencing, etc.) ..........
Landscaping (screening only, if applicable) .........................
Sub-total............................................................. .
Plus 20% contingency...........................................
Estimated facility cost.....................................................
Costs to reconfigure the lot and allow for additional
Sanitation parking .. ............ .................. ............... ...
Total estimated cost....... ...... ................ .... ................. .....
$ 5,ClOI)
$ 15,00')
$ 15,ClOI)
$ 50,000
$ 2,ClOO
$ 30,000
$ 5,(01)
$ 15,000
$ 2.~~Qn
$269,EiOO
$ 53.~lQ!.:~
$323,Li,OO
$ 76.flQ!~
$400,000
The Administration has determined that the Sanitation function will not have to b.~
relocated. An additional $76,600 is proposed in the above budget, over the estimate,.j
$323,400 new facility costs, to allow for reconfiguration of the yard, removal of th .~
non-functional car wash, widening of the main driveway, modifications to the S1at.~
of Florida parcel (MacArthur Causeway Frontage Road) in order to better accommodat.~
displaced City vehicles. A 20% contingency has been added in case unforeseen sut:-
surface conditions require further environmental clean-up.
Any of the above-mentioned cost items (totaling $400,000) which may not b~
included in a proposed site preparation/building installation contract, would b.~
performed either by firms presently under contract with the City, or by City creViS
The Administration is in the process of developing specifications and bid document;
for the temporary facility as there are only four firms that manufacture Dade Cou nt {
product-approved metal structures: Varco-Pruden Buildings, American Buildings, Dea 1
Buildings, and Curby Buildings.
Park-and-Ride Lot Options
Miami Beach Marina Parking Lot. The Administration will pursue the use of this sit~
as a permanent park-and-ride facility along with other parking options for this al'ec .
It is not proposed that any further action be taken on this at this time.
Potential leasing arrangements. The Administration and Gerald K. Schwartz, Presic er t
of the Miami Beach Transportation Management Association Board of Director:;
(MBTMA). are scheduled to meet with interested owners of property on 5th Street
(Jose Fernandez, Victor Azria, James Silvers, as well as Luke's Club representati\'e~)
on July 11, 1 997. No cost estimates are currently available for the lease alternati"e~ .
For this process, the Administration will report results at the Commission meeting anj
request authorization to act, as needed.
Source of Funding for the Electric Shuttle Facility Project
(and lease payments, as needed)
The Administration recommends that, initially, the City provide a bridge loan to flJnj
the Electric Shuttle Facility Project at $400,000 and the parking lot lease payment~,
if applicable, to be repaid this fall from South Pointe tax increment bond proceEid~.
Note: The Administration is contemplating issuing TIF bonds this fall in the amount cf
up to $24 million.
Additionally, this vehicle facility project is being coordinated with the relocation, wi"thil
Terminal Island, of the fuel storage system/pumps/gas station proposed by the 199'j-
98 Fleet Management Department budget at $325,000.
CONCLUSION
The Florida Power & Light Company's willingness to store five of the electric shuttl~
vehicles at a local substation extends only through September, 1997. The remainin~
two vehicles are temporarily stored in Chattanooga, also at no cost to the City. Th~
Administration needs authorization to act quickly during the Commission reces!;, f
Electric Wave operations are to begin prior to the upcoming tourist season.
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DRAFT
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO PROCEED WITH THE
FOLLOWING ACTIONS DURING THE CITY COMMISSION RECESS: ISSUE AN
INVITATION TO BID AND AWARD A CONTRACT FOR SITE PREPARATION AND
INSTALLATION OF A PRE-FABRICATED STRUCTURE TO SERVE THE CHARGING/
MAINTENANCE/STORAGE/OPERATING NEEDS OF THE ELECTRIC SHUTTLE
PROGRAM; OR, IF AN APPROPRIATE EXISTING CONTRACT BY OTHER
GOVERNMENTAL AGENCY CAN BE LOCATED, TO UTILIZE THAT CONTRACT FOR
THE PURPOSES ABOVE STATED; AUTHORIZING THE APPROPRIATION OF $400,000
IN FY 1996-97 CITY BRIDGE LOAN FUNDS FOR VEHICLE FACILITY PURPOSES; AND,
IF APPLICABLE, AUTHORIZING THE ADMINISTRATION TO BEGIN NEGOTIATIONS
WITH PROPERTY OWNER(S) ON FIFTH STREET TOWARD A LEASE AGREEMENT(S)
FOR PARK-AND-RIDE PURPOSES; AND, FURTHER REQUIRING THE ADMINISTRATION
TO REPORT BACK TO THE CITY COMMISSION FOR RATIFICATION AT THE
SEPTEMBER 10,1997 CITY COMMISSION MEETING.
WHEREAS, the City's Electric Wave Park-and-Ride Demonstration Program services cannot be
inaugurated without having a base facility/operating center for its vehicles; and
WHEREAS, several decisions regarding facility construction (and possible lease arrangeme"t~
for park-and-ride lots) need to be made if the circulator/park-and-ride transit service is to begin p'iol
to the upcoming tourist season; and
WHEREAS, the Administration recommends that the City provide a bridge loan to fund :he
project(s), to be repaid with proceeds from South Pointe tax increment bonds being considered fOI
issuance this fall; and
WHEREAS, this is the last regular City Commission meeting prior to the August recess and:he
Administration requests the City Commission authorization to take the foregoing actions and prOCI~ee
with plans related to the above-listed matters.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE cln
OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein authorize the Administratior
to proceed with the following actions during the City Commission recess: Issue an invitation to bid CIne
award a contract for site preparation and installation of a pre-fabricated structure to serve the
charging/maintenance/storage/ operating needs of the Electric Shuttle Program; or, if an appropri atE
existing contract by other governmental agency can be located, to utilize that contract for the purpo;e~
above stated; authorize the appropriation of $400,000 in FY 1996-97 City bridge loan funds for veh cle
facility purposes; and, if applicable, authorize the Administration to begin negotiations with prope rt)
owner(s) on Fifth Street toward a lease agreement(s) for park-and-ride purposes; and, further require
the Administration to report back to the City Commission for ratification at the September 10, 1 ~119J
City Commission meeting.
PASSED AND APPROVED this
day of
,1997.
ATTEST:
MAYOR
CITY CLERK
aj
782