LTC 560-2023 Mayor and Commissioners' Annual Financial Disclosure-- State CE Form 6M IA M I BEACH
OFFICES OF THE CITY ATTORNEY AND CITY CLERK
LTC No. 560-2023 LETTER TO COMMISSION
TO: Mayor Steven Meiner
Members of the City Commission
FROM: Rafael A. Paz, City Attorney
Rafael E. Granado, City Clerk
v
7ad
DATE: Decem ber 21, 2023
SUBJECT: Mayor and Commissioners' Annual Financial Disclosure-- State CE Form 6
The purpose of this L TC is to inform the Mayor and Commissioners that the annual financial
disclosure form requirement for elected members of governing bodies of municipalities changed
from Form 1 to Form 6, beginning in 2024. Specifically, pursuant to State and County laws',
commencing January 1, 2024, elected officials of the City serving as of December 31, 2023, will
be required to file the State's financial disclosure Form 6 ("Full and Public Disclosure of Financial
lnterests")2. Im portantly, the main substantive change with the new Form 6 requirement is that
Elected Officials must now report all:
(1) assets exceeding $1,000, and the estimated value of each asset;
(2) liabilities exceeding $1,000, the name of each creditor, and the amount of each liability; and
(3) sources of income exceeding $1,000, the name of each source of income, and the amount
of income3.
As a member of the City Commission, it is important to note that your upcoming Form 6 must be
filed by no later than July 1, 2024, and must be filed electronically with the Florida Ethics
Commission via the State's Electronic Financial Disclosure Management System (there is no
option to file on paper). Once the website is operational, you may access the State's EFDMS
website at https://disclosure.floridaethics.gov/Account/Login4.
Once you have registered on the State's website, you'll be able to obtain Form 6 and read
descriptions of what info rmation must be reported as well as other related information. For your
info rmation, attached are copies of a past sample Form 6 (2022), as well as the State Ethics
Commission's "E-filing Tips & Important Reminders for 2024".
1 Florida Statute section 112.3144, and Miami-Dade County Code at section 2-11.1(i).
2 Candidates for municipal elected office are also now required to file Form 6, beginning January 1,
2024 (see attached Memo from Florida Ethics Commission dated December 18, 2023).
3 For purposes of reporting your primary sources of income, you have the option of either completing
the corresponding Form 6 section or submitting a copy of your 2023 federal income tax return,
including all schedules, W2s, and attachments.
4 The State Ethics Commission also requires that you send a copy of your Form 6 to the Miami-Dade
Elections Department at: financial.disclosures@ miamidade.gov.
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic ommunity.
2 0 2 2 For m 6 - Fu ll a n d P u b lic D iscl o su re o f Fin a n ci a l In te re sts
G e n e r a l In fo r m a t io n
Name:
Address:
County:
DISCLOSURE FILER
SAMPLE ADDRESS
SAMPLE COUNTY
AGENCY INFORMATION
Organization
SAMPLE
Suborganization
SAMPLE
Ti
SAMP E
Net Worth
My Net Worth as of December 31, 2022 was$ [AMOUNT].
Assets
Household goods and personal effects
includes any of the following, if not held
art objects; household equipme t and furni
owned or leased.
a lump sum if their aggregate value exceeds $1,000. This category
ent purposes: jewelry; collections of stamps, guns, and numismatic items;
s; lothing; other household items; and vehicles for personal use, whether
s and personal effect is N/A.
Value of Asset
SAMPLE Printed from the Florida EFDMS System Page 1 of 3
2 0 2 2 F o r m 6 - F u ll a n d P u b li c D is cl o s u r e o f F i n a n ci a l In t e r e s t s
Li a b ili t i e s
LIABILITIES IN EXCESS OF $1,000:
Name of Creditor Address of Creditor
JOINT AND SEVERAL LIABILITIES NOT REPORTED ABOVE:
Name of Creditor Address of Creditor
Income
Identify each separate source and amount of income which exce
income.
[]elect to file a copy of my 2022 federal income tax return and all sf hedules, and attachments.
ey [] z e] (@rcy (@ ] -y (¢
PRIMARY SOURCES OF INCOME:
Amount
ers, clients, etc. of businesses owned by reporting person):
Business Entity Address Principal Business
Activity of Source
SAMPLE Printed from the Florida EFDMS System Page 2 of 3
2 0 2 2 Fo rm 6 - Fu ll an d P u b lic D iscl o su re o f Fin a n ci a l In te re sts
In t e r e s ts in Sp e ci fi e d B u sin e sse s
Business Entity # 1
Training
Based on the office or position you hold, the certification of training required un
you for this form year.
Signature of Reporting Official or Ca
Under the penalties of perjury, I declare that I ha a
Digitally signed:
Filed with COE:
egoing Form 6 and that the facts stated in it are true.
SAMPLE Printed from the Florida EFDMS System Page 3 of 3
A sh ley L u k.i s
Chair
M ichell e A nchors
Vice Chair
W ill iam P. C erv one
T in a D escovich
Fred d ie Figgers
L u is M . F ust~
L aird A . L il e
Ed H . M oore
W en gay M . N ew ton, Sr.
State of Florida
C O M M ISSIO N O N ET HI C S
P.O . D raw er 15709
T allahassee, Flo rida 32317-5709
K errie J. Still m an
Executive Director
Steven J. Z uilkow ski
Deputy Executive Director/
General Counsel
(850) 488-7864 Phone
(850) 488-3077 (FAX )
ww w .ethic s.state.tl .us
325 John K nox R oad
Buil din g E, Suit e 200
T allahassee, Florida 32303
"A Public Office is a Public Trust"
E-filing Tips & Important Reminders for 2024
Confidentiality Exemptions
✓CONFIDENTIAL FILERS are designated as such on their filing dashboard. These are filers
who are eligible under s. 119.071 to have certain information redacted from their form
because they have held certain positions or meet specific criteria. By law, a notarized
confidentiality request MUST be received by the Commission before agency staff can
apply certain redactions. Requests cannot be submitted as a part of the electronic form.
Filers should submit these requests prior to filing their disclosure. The public records
exemption request forms are available on the Commission's website and can be
submitted prior to January 1, 2024, for officials with an early qualifying period:
https://www.ethics.state.fl.us/FinancialDisclosure/DownloadAForm.aspx.
o Confidential filers are designated with "Confidential Filer" in red, next to their
name on the Filer Dashboard.
o Local filers who previously filed with their Supervisor of Elections were
designated as confidential filers, must file a notarized, written request with the
Commission to be designated a "Confidential Filer." The exemption request on file
with the Supervisor of Elections does not apply to documents filed with the
Commission. The above-referenced form should be used to request confidentiality.
Filers who have a confidentiality request on file with the Commission are noted as
confidential filers in the system. After a confidential filer's form is filed, it is redacted by
the Commission's staff, prior to publication on the website.
H o w t o R e g is t e r a n d L o g in
✓Officeholders who e-filed in 2023 will use their same username and password to login.
✓Officeholders and employees who are new to the system in 2024 and need access to the
system prior to April 2024 will need to request an invitation to register by clicking on the "I
am a Filer" link on the login page (https://disclosure.floridaethics.gov/) and following the
prompts.
v Registration invitations will be emailed to all filers without an active username and
password, in the spring.
✓A brief "how-to" login video is accessible via the green button on the "I Am A Filer" button,
on thee-filing page. Current officeholders and employees must access the system from the
"I am a Filer" button to file electronically, even when preparing a disclosure to qualify for
office.
Login
« «d what type of user you are:
e
I am a F il er
lt yes. click here to file a Form 6. Form 1or
F o rm 2 .
I am a Can didate
Arc vu a no n-incumbent candidate who is
attem p ti n g to q u al ity to r orfce. but do no t
currently hold a pub hc position that requires
fin an cia l d isc losu re? tt ye s, chick here
%o? - - ..
I am an
Organization
Coordin at o r
Iam a CPA oj At tor ney who is assisting a fil er
✓Individuals who wish to qualify r office, but are not current officeholders or
employees who file financial closure will prepare and print a Form 1 or Form 6 by
clicking the "I am a Candidate" button on thee-filing page. A brief "how-to" video is
available to assist candidates with accessing the system. These candidates will complete
the disclosure in the system, print their form, and take it to their qualifying officer for
filing. See the qualifying information on the Commission's website.
/ Resources for filers:
o A webinar overview of EFDMS for filers on the login page.
o A link to printable instructions for the electronic Form 6 and a sample form is on
the forms page of the Commission's website:
https://ethics.state.fl.us/FinancialDisclosure/DownloadAForm.aspx.
E-filing Form 6 and Form 1
✓The system walks filers through the various sections of the disclosure with questions and
answers. There are also helpful pop-outs throughout the form. Searchable FAQ's are
linked in the upper right side of the disclosure.
adj Fonda Commission on Ethics
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HOME FAO %
Resources
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--- ✓Full set of printable instructions are available throughout the disclosure.
✓Filers can manually enter each asset into the system. There is also an option to use an
import feature that allows filers to import a list of information from an excel spreadsheet.
This allows filers to download their brokerage statement or other Excel spreadsheetf
information and copy/paste columns into a template that can be uploaded to the syst .
The how-to video and template are linked in the assets section of the disclosure.
0ESCRPTON. OE ASSET
E rma --- --------,.-- - - -
ACTIONS
tease enter a description $ ptease enter a number u
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hove addition documen ts to attach tor reporung Rest Propert
t
✓A PDF document upload feature is now available for filers to upload relevant documents to
include as a part of their Form 6 filing. Filers who choose this option in any section(s) of the
form will be routed to a PDF upload page containing instructions about PDF uploads.
✓By law, all forms filed in EFDMS will be published to the Commission's website.
✓The system performed well in 2023. Public officers and employees who filed electronically
in 2023 experien ced a smooth filing process with very few issues. We look forward to
working with you as we transition toe-filing and reco gnize there will be a learning curve as
everyone adjusts to this new way of reporting financial interests. Florida Commission on
Ethics is ready to help you thro ugh the process. Call us at 850-488-7864.
Ashley Lukis
Chair
Michelle Anchors
Vice Chair
William P. Cervone
Tina Descovich
Freddie Figgers
Luis M. Fust~
Laird A. Lile
Ed H. Moore
Wengay M. Newton, Sr.
State of Florida
COMMISSION ON ETHICS
P.O. Drawer 15709
Tallahassee, Florida 32317-5709
Kerrie J. Stillman
Executive Director
Steven J. Zuilkowski
Deputy Executive Director/
General Counsel
(850) 488-7864 Phone
(850) 488-3077 (FAX)
www.ethics.state.fl.us
325 John Knox Road
Building E, Suite 200
Tallahassee, Florida 32303
"A Public Office is a Public Trust"
MEMORANDUM
TO: County Supervisors of Elections and Donna S. Brown, Bureau of Election Records
FROM: Kerrie Stillman, Executive Director
RE: 2024 Electronic Filing and launch of e-filing for Form 1
DATE: December 18, 2023
After a successful 2023 launch of e-filing for the Form 6 filers, the Commission on Ethics is
preparing for launch of the 2024 rollout of e-filing for local filers and the Form 1. Beginning January 1,
2024, paper versions of the Form 1, Form lX, and Form 1F will no longer be promulgated by the
Commission and local filers will no longer file with their Supervisor of Elections. All Form 1 and Form 6
disclosures will be filed with the Commission via the Electronic Financial Disclosure Management System
(EFD MS).
The Electronic Financial Disclosure Management System (EFDMS) will provide candidates and
filers with a series of questions and prompts to help them navigate the disclosure process. Effective
January 1, 2024, anyone wishing to file a 2023 Form 6 or a 2023 Form 1 for qualifying purposes MUST be
registered in the system to access the disclosure form. A valid email is required to register. Within the
system, filers and candidates will find helpful pop ups, FAQs, and tutorials. Those individuals wishing to
have their CPA or Attorney assist them with co mpleting the disclosure will be able to share their
disclosure with their CPA/Attorney electronically, through the system. Instructions for incumbent/filer
and non -incumbent/non-filer candidate access to the system are included with this memo.
Local filers who traditionally filed with their local Supervisors of Elections and had a public
records exemption on file for redaction of certain information under Florida's Public Records Law, must
file a public records exemption request with the Commission. It is highly recommended that filers make
their exemption request with the Commission PRIOR to filing their disclosure form, so that thee-form
can be routed for redaction prior to publishing on the Commission's website. That way, their filer record
will be noted acco rdingly and redactions applied prior to the form being published on the Commission's
website. (https://www.ethics.state.fl.us/Docu ments/Forms/Pub1icRecordsExemption.pdf?cp=20231121)
Visit www.ethics.state.fl.us fore-filing and qualifying tips or contact us at 850-488-7864.
A C C ESS TO E L EC T R O N IC FILI N G O F FU LL A N D PU B LI C D ISC LO SU R E O F FIN A N CIA L
IN T ER EST S (FO R M 6) O R ST A T EM E N T O F FIN A N C IA L IN T ER ESTS (FO R M 1)
The Form 1 and Form 6 disclosure requires detailed financial information. CANDIDATES ARE
URGED TO ALLOW AMPLE TIME TO REGISTER, CREATE A PROFILE, USERNAME/PASSWORD,
AND COMPLETE THE DISCLOSURE. Waiting until the last day of qualifying may not provide
sufficient time to access the system, accurately complete the disclosure, print and file it with
the Qualifying Officer.
• Filers who filed electronically in EFDMS in 2023 will use the same username and
password for 2024 as they used in 2023.
• Filers who are eligible for a public records exemption and wish to have certain
information redacted from their form, in accordance with the public records laws should
download and complete the confidentiality form
(https://www.ethics.state.fl.us/Documents/Forms/PublicRecordsExemption.pdf?cp=202
31121) and mail the completed form to the Commission prior to submitting their
disclosure. That way, their filer record will be noted accordingly and redactions applied
prior to the form being published on the Commission's website.
• Links to documents containing helpful tips fore-filing and qualifying can be found on the
homepage of the Commission's website.
Filers accessing the system for the first time, including Candidates, access EFDMS in one of two
ways:
Incumbent candidates and candidates who currently hold another position
subject to an annual filing requirement:
• IMPORTANT FIRST STEP! Add EthicsFDMSinfo@mail.disclosure.floridaethics.gov to their
e-mail "safelist."
• Invitations to register for filers qualifying in January will be e-mailed to the filer's e-mail
address on January 1, 2024. If an e-mail is not received, check the SPAM or Junk e-mail
folder.
O R
• Filers and Incumbent Candidates requiring access may request an access code beginning
January 1, by visiting www.ethics.state.fl.us, and click on the E-filing link.
o Click "I am a filer," to request registration. The candidate should utilize their
government e-mail address, whenever possible, to register.
o Click "request registration e-mail."
o Candidate will receive an e-mail from
EthisFDMSinfo@mail.disclosure. floridaethics.gov.
o If an e-mail is not received, check the SPAM or Junk e-mail folder.
• Register account information.
• Log in and complete the verification process.
• Filers eligible for a public records exemption should make sure they are designated as a
"Confidential Filer" on their dashboard. If not, they should download the public records
COE Rev. 12/2024
e x e m p t io n r e q u e s t fo r m fr o m t h e C o m m is s io n 's w e b s it e :
h tt p s ://w w w .e t h ic s .s t a t e .fl .u s /F in a n ci a lD is cl o s u r e /D o w n lo a d A F o r m .a s p x a n d m a il it to
t h e C o m m is s io n b e fo r e fi li n g t h e ir d is cl o s u r e s o t h a t t h e fo r m w ill b e ro u t e d fo r
r e d a c t io n p r io r t o p u b lis h in g .
• C o m p le t e t h e d is cl o s u r e in t h e e -fi li n g s y s t e m .
• F ile /s u b m it t h e d is cl o s u r e e le c t ro n ic a ll y .
• P r in t a c o p y o f t h e "V e r ifi c a t io n a n d R e c e ip t o f F ili n g " O R p r in t a c o p y o f t h e c o m p le t e d
d is cl o s u r e .
• F ile t h e v e r ifi c a t io n O R t h e p r in t e d c o p y o f t h e d is cl o s u r e w it h t h e Q u a lif y in g O ffi c e r .
• F ile r s w h o d o n o t n e e d t o q u a lify fo r o ff ic e in J a n u a r y w ill re c e iv e a n in v it a t io n to
r e g is t e r in A p r il. If a fi le r r e q u ir e s e a r lie r a c c e s s fo r q u a li fy in g p u r p o s e s o r if t h e y w a n t to
g e t a h e a d s t a r t o n c o m p le t in g t h e fo r m , c a n re q u e s t a c c e s s fr o m t h e "I a m a fi le r "
b u t t o n o n t h e EF D M S h o m e p a g e :
h tt p s :// d is cl o s u r e . fl o r id a e t h ic s .g o v /A c co u n t /L o g in ? R e t u rn U r l=%2 f .
Candidates who do not currently hold a Form 6 or Form 1 office or a position
with a disclosure requirement:
• IMPORTANT FIRST STEP! Add EthicsFDMSinfo@mail.disclosure.floridaethics.gov to their
e-mail "safelist." Visit www.ethics.state.fl.us, and click on the E-filing link.
• Click "I am a candidate."
• Click "request registration e-mail."
• Candidate will receive an e-mail from EthicsFDMSinfo@mail.disclosure.floridaethics.gov.
• If they don't receive the e-mail, they should check their SPAM or Junk folder.
• Register account information.
• Log in and complete the verification process.
• Complete the disclosure in thee-filing system.
• Print the completed disclosure.
• File the printed copy of the disclosure with the Qualifying Officer. Those offices should
maintain filed forms in accordance with applicable public records laws and retention
policies.
Thank you for your patience as we transition all disclosure filers toe-filing. We anticipate there
will a learning curve and plenty of questions about using the new system. Commission staff is
ready to assist Candidates with access to the new system and the completion of the disclosure
for qualification purposes. Please contact us at 850-488-7864 or disclosure@leg.state.fl.us, if
we can provide further assistance.
CO E Rev. 12/2024