Loading...
MDP League Art Deco Weekend Sponsorship Agreement DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 V 2 3 ^.3 2.8 S 0 JAN 0 2 2024 MIAMI DESIGN PRESERVATION LEAGUE ART DECO WEEKEND SPONSORSHIP AGREEMENT THIS AGREEMENT is made and entered into this day of December 2023 by and between the City of Miami Beach, a Florida municipal corporation,with offices at 1700 Convention Center Drive, Miami Beach, FL 33139 ("CMB"), and Miami Design Preservation League, Inc., (FEI/EIN Number 59-1788634)a Florida not for profit corporation,with offices at 1001 Ocean Drive, Miami Beach, FL 33139 ("Event Organizer"). WITNESSETH: WHEREAS,the CMB desires to sponsor the 2024 Art Deco Weekend(the"Event"),a special event take place primarily on Ocean Drive between 61"and 14'"Streets(the"Event Site"),on Miami Beach,from Friday, January 12 through Sunday, January 14, 2024,as more specifically set forth in Exhibit"C"attached hereto and incorporated herein by reference;and WHEREAS,Event Organizer shall produce,promote,and hold the 2024 Art Deco Weekend on Miami Beach; and WHEREAS, the CMB desires to support Event Organizer in its production of the Event by waiving all special event fees related to the event, including $315 application fee, $315 permit fee, vehicle beach access pass fees, square footage fees, Lummus Park user fees (to be determined upon review of the site plan), and by providing funding in an amount not to exceed $150,000, to be paid directly by the City Administration to the City of Miami Beach for Police off- duty fees,Fire off-duty fees, Parking meter fees,and other City service costs associated with the Event,including the Event's marketing needs WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event Organizer,as more particularly set forth herein,to offset expenses for producing and presenting the Event. NOW, THEREFORE,in consideration of the mutual promises and covenants made herein, CMB and Event Organizer agree as follows: 1 Incorporation of Recitals. The above recitals are true and correct and are incorporated by reference herein. 2. Term.The Term of this Agreement will commence on the Effective Date set forth above and shall expire following the conclusion of the Event,and Event Organizer's completion of all of its obligations hereunder. 3. Event Production.Event Organizer is solely responsible for producing and promoting all aspects of the Event,securing private sponsors and vendors to participate in the Event.The parties hereby that the Event shall be known and promoted under the title of the"Art Deco Weekend 2024". Event Organizer is responsible for the production and operation of the Event and will provide the appropriate personnel to conduct the Event in a safe manner and in compliance with all applicable laws.The City is under no obligation to fund subsequent related events. 4. The Event.The term"Event"as used herein shall include the event designated above and as more particularly described in Exhibit"B."Any material change to the Event's schedule or scope must be submitted in writing by Event Organizer to the City.Event Organizer shall not have access to the Event Site outside of the City approved hours(including load-in and loadout hours)as specified in the Special Event Permit.City shall provide access and use of the Event Site to Event Organizer between January 5,2024 and January 11,2024 for load-in,and from January 12,2024 through January 14,2024 forthe production of the E vent.Event Organizer shall ensure that load-out is completed by January 16,2023 as specified in the Special Event Permit. DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 5. Sponsorship Funding. Subject to Event Organizer's compliance with its obligations under this Agreement,City is responsible for the following: A. City shall provide funding in an amount not to exceed $150,000, to be used for City of Miami Beach departments for Police off-duty fees, Fire off-duty fees, Parking meter fees, other City service costs associated with the Event, and marketing needs for the event; provided up to$125,000 to be paid directly by the City Administration to the City of Miami Beach for Police off-duty fees, Fire off-duty fees, parking meter fees, and other City services associated with the Event. All remaining Cash Sponsorship payments up to $25,000 shall be made on a reimbursement basis for marketing expenses relating to the Event, following the conclusion of the event,and upon MDPL's submission,and the City's acceptance,of the final report referenced in this Agreement. B. City shall waive all special event permit fees related to the event,including the application fee,permit fee,vehicle beach access passes,in square footage fees,and Lummus Park user fees. C. Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors,and participants,and City shall have no such responsibility,obligation,or liability. City shall not be responsible or liable to competitors for prize money payments,or to any third party for any aspect of the production of the Event. 6. Financial Responsibility.Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors,organizations, event sanctioning bodies,vendors,and participants,and City shall have no such responsibility,obligation or liability. City shall not be responsible or liable to competitors for prize money payments,or to any third party for any aspect of the production of the Event. Further, City shall not be a party to any independent contracts that the Event Organizer may enter with other organizations,contractors, or participants in the Event and/or supporting activities, nor shall City be liable to such third parties.Event Organizer shall not represent that it is an agent,official,authorized representative, or employee of City. 7. Warranties.Event Organizer warrants and represents that it has,or shall obtain prior to the Event, at necessary rights,authority,licenses and permits necessary to enter into this Agreement and produce the Event, to grant the rights and licenses herein granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits and conduct and operate the Event in accordance with all applicable laws,and without endangering others or violating their rights. 8. Sponsorship benefits. In consideration of the City fee waivers and sponsorship funding described in this Agreement, and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the City which,at a minimum, shall include the sponsorship benefits set forth in Exhibit "A" to this Agreement, which is incorporated herein by this reference. 9. Public benefit program. Event Organizer shall provide a public benefit program to create a positive impact to the City of Miami Beach.The Event's public benefit program shall include the following,wherever permissible and applicable within the Event footprint: A. City Residents&Employees: A. Free Events:Dozens of free events spanning the weekend,accessible to both city residents and employees. B. Themed Lectures:Sessions centered on the theme"Celebrating Florida's Historic Coastal Communities" C. Music and Dance:Live music,including a free performance on Saturday evening open to the public,and dance sessions offered throughout Saturday and Sunday. D. Mailed Event Announcement with Resident Discount:A postcard sent to residents, including event details,and a discounted drink coupon,or similar incentive,for residents. DocuSign Envelope ID:A7D0B486-643E-4114-96D5-BAE9CBA6C167 E. Kids Club Area:Inflatable slides,bounce houses,and/or other activities,sponsored by MDPL with all proceeds benefiting Feinberg-Fisher K-B PTA F. VIP Event including Elected Officials:An exclusive event on Friday night where elected officials receive complimentary passes for themselves and guests,drink tickets,and a live music performance. G. Complimentary Tents on Ocean Drive:No-charge tents provided to community organizations,Miami Beach Ocean Rescue,and other interested city departments. 10. Final report.The Event Organizer must provide,within 30 days of the completion of the Event (provided,however,a full media report will be provided within 6 months of the completion of the Event),a Final Report,detailing the following: A. Details of the public benefit; how many Miami Beach residents, seniors,and children,veterans,and military served; B. Media coverage C. Vendor and community feedback; D. Marketing efforts including without limitation,event attendance figures with proven method of collection,media impressions generated by the event,photos and videos of the events,and E. Hotel room occupancy,as provide by the GMCVB. 11. Marketing. The City shall receive sponsorship recognition on all media or promotional platforms related to the Event,at the same sponsorship level as other sponsors providing financial or other support comparable to the City's sponsorship,as set forth in'Exhibit Al'.Event Organizer will also tag the City on all Event-related postings on digital distribution platforms,also referred to as social media platforms. Event Organizers Event-related postings shall include high quality content relevant to the Event and its targeted audiences. Digital distribution postings shall be issued in English and Spanish,wherever relevant. 12. City Logo. Event Organizer will use logo provided by City on all Event-related advertising. This includes local television partners, social media campaigns, radio efforts, and local newspapers. 13. Promotional Materials. All promotional materials which include the City's name or logo, including,without limitation, advertising, telecasts, signage, and social media publications shall be subject to the City's prior written approval,which approval may be withheld at the City's discretion. Event Organizer shall cease using all logos or other City marks upon the expiration of the Term.Additionally,the City reserves the right to require the removal of its logo/marks from any promotional materials. This paragraph shall survive the expiration of this Agreement. 14 Event Organizer Responsibilities.Event Organizer is responsible for the following: A. Event Organizer shall arrange for vendor concessions inside the enclosed Event Site.All sales of soft drinks or other beverages must be in compliance with the City's Pepsi-Cola contract.Event Organizer will collect all proceeds from Event concessions.City shall have no responsibility, obligation or liability relating to vendor concessions. Event Organizer shall be solely responsible for ensuring that all vendors' services are provided in accordance with all applicable laws, including, without limitation, all food service, food handling,and alcoholic beverage and license regulations. B. Event Organizer shall be responsible for handling all media vendors and organizations and will be solely responsible for handling all issues relating to the media vendors. C. Event Organizer shall retain any and all rights to the Event,including any rights associated with Event-related apparel and/or product sales. D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with respect to the activation of the Event. The City, at its sole discretion, may monitor and conduct an evaluation of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with City to promptly address any deficiencies or concerns the City may have in connection with the Event,including but not limited to the load in and load out periods. DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 E. Event Organizer hereby grants the City a non-exclusive license and right to use the title of the Event or any footage of the Event,in connection with any City produced publication, including the City produced magazine or any City media outlets, such as MBTV. This section shall survive the termination or expiration of this Agreement. 15. Insurance. Event Organizer shall purchase and obtain all required Event insurance policies for the following coverages: A. General Liability coverage in the amount of at least$1,000,000.00 per occurrence; B. $1,000,000.00 Products/Completed Operations. C. $1,000,000.00 Personal and Advertising Injury;at$1,000,000.00 per occurrence; D. liquor liability, in the amount of at least$1,000,000 (if liquor is served or sold)and host liquor liability insurance in the amount of at least $1,000,000.00 or on a separate certificate,the City shall be named as an additional insured; E. worker's compensation as required by the State of Florida, with the statutory limits and Employer's liability with a limit of no less than$1,000,000.00 per accident for bodily injury or disease;and F. all insurance policies for the preceding subsection (i)— (iv) shall name the City as an additional insured and certificate holder,as follows: City of Miami Beach,Florida 1700 Convention Center Drive Miami Beach,Florida 33139 G. Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager no later than 10 days prior to the Event.Event Organizer shall obtain all applicable federal,state,and local approvals, permits and licenses relating to the Event and any activities related thereto. Event Organizer shall maintain its good standing in accordance with the laws of the State of Florida and the City of Miami Beach Code of Ordinances("City Code"),and shall comply with any federal,state,county or City Code requirement applicable to Event Organizer or to the Event Organizer's operation its business or other activities in the City of Miami Beach, including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s)that may be required for any business activity, timely making payment of all taxes,fees or charges that may be due to the City. Event Organizer shall promptly take corrective action to correct any City Code violation or notice of violation issued by any governmental agency with jurisdiction over Event Organizer. Further,Event Organizer agrees to comply with the terms and conditions of any lease, contract,or other grant agreement that Event Organizer may have separately entered into with the City, if any ("Other City Contracts"). Any failure by Event Organizer to comply with any provision of the City Code applicable to Event Organizer, or any breach or default by the Event Organizer of any covenant or other term or condition contained in any Other City Contracts(after the passage of any applicable notice and cure provision set forth therein), shall,at the option of the City,be considered an event of Default(as such term is defined more fully below),in which event the City shall be entitled(but in no event required)to apply all rights and remedies available to the City under the terms of this Agreement by reason of an Event Organizer's breach or failure to comply with said obligations. 16. Indemnification. Event Organizer shall indemnify and hold harmless the City and its officers, employees,agents,and contractors,from and against any and all actions(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys'fees and costs of defense,for personal,economic,or bodily injury,wrongful death, or loss of or damage to property, which the City or its officers, employees, agents, and contractors may incur as a result of claims,demands,suits,causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by Event Organizer or its officers, employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the Event Site. Event Organizer shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Event Organizer expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation,as set forth herein,to indemnify,hold harmless,and defend the City or its officers, DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 employees,agents,and contractors as herein provided. 17. Prohibitions Regarding Sale or Use of Expanded Polystyrene Food Service Articles, Single Use Plastic Beverage Straws.And Single-Use Plastic Stirrers. A. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Code,as may be amended from time to time, Event Organizer shall not sell, use, provide food in,or offer the use of expanded polystyrene food service articles(as defined in City Code Section 82-7) in City facilities or on City property,in connection with any services performed pursuant to this Agreement. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer. B. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-8 of the City Code,as may be amended from time to time,Event Organizer shall not sell, use,provide food in,or offer the use of single-use plastic beverage straws or single-use plastic stirrers(as defined in City Code Section 82-8)in City facilities or on City property, in connection with any services performed pursuant to this Agreement.A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer from providing a beverage with,or offering the use of,a single-use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. C. As additional consideration for this Agreement, independent of the of the foregoing Sections 82-7, 82-8 and 46-92(c)of the City Code, as may be amended from time to time,Event Organizer agrees: i. not to sell,use,provide food in,or offer the use of expanded polystyrene food service articles in the Facility.A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer;and ii. not to sell,use,provide food in,or offer the use of single-use plastic beverage straws or single-use plastic stirrers in the Facility.A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, Event Organizer shall be permitted to providing a beverage with,or offering the use of, a single-use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. 18. Events of Default,Termination of Agreement and Remedies. A. The following shall constitute events of default: i. Any material misrepresentation, written or oral, made by Event Organizer and/or its representatives to City. ii. Failure by Event Organizer to timely perform and/or observe any of the terms and conditions of this Agreement. iii. Insolvency or bankruptcy on the part of Event Organizer. B. The occurrence of any event of default by Event Organizer may,at the sole option of City, operate as an automatic forfeiture of any rights or benefits conferred under this Agreement, and accordingly, City reserves the right to revoke the fee waivers or discontinue the funding provided for herein. C. In the event that Event Organizer is in default of any of its obligations under this Agreement, City reserves all legal remedies available to it, including but not limited to DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 termination of this Agreement, upon ten(10)days written notice to Event Organizer. In the event of any such termination,City shall have no further obligation or liability to Event Organizer. 19. Assignment. Event Organizer shall not assign its rights or obligations under this Agreement without the City's consent. Any purported assignment in violation of this section shall be void and shall constitute an event of default hereunder 20. Audit and Inspections. A. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures relating to this Agreement, in accordance with generally accepted accounting principles,and shall retain such books and records for at least four(4)years after completion of the Event.At the request of the City, Event Organizer shall provide the City(and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the City deems necessary. Furthermore, the City may, at its expense, auditor have audited,all the financial records of the Event Organizer related to this Event. B. Inspector General Audit Rights. i. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may,on a random basis,perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. ii. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present, and proposed City programs, accounts, records, contracts, and transactions. In addition, the Inspector General has the power to subpoena witnesses,administer oaths,require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law.The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations,activities,performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Event Organizer its officers,agents and employees,lobbyists,City staff and elected officials to ensure compliance with the Contract Documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. iii. Upon ten (10) days written notice to the Event Organizer, the Event Organizer shall make all requested records and documents available to the Inspector General for inspection and copying.The Inspector General is empowered to retain the services of independent private sector auditors to audit,investigate,monitor,oversee,inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Event Organizer, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. iv. The Inspector General shall have the right to inspect and copy all documents and records in the Event Organizer's possession,custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files,change order estimate files,worksheets,proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction • DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 documents, (bid/proposal) and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds,rebates,or dividends received,payroll and personnel records and supporting documentation for the aforesaid documents and records. v. The Event Organizer shall make available at its office at all reasonable times the records, materials,and other evidence regarding the acquisition(bid preparation)and performance of this contract,for examination,audit,or reproduction,until three(3)years after final payment under this contract or for any longer period required by statute or by other clauses of this contract.In addition: 1. If this contract is completely or partially terminated,the Event Organizer shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement;and 2. The Event Organizer shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals,litigation,or claims are finally resolved. C. The provisions in this section shall apply to the Event Organizer, its officers, agents, employees, subcontractors, and suppliers. The Event Organizer shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Event Organizer in connection with the performance of this contract. D. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Event Organizer or third parties. 21. This Agreement shall constitute the entire agreement between the parties,and no warranties, inducements,considerations,promises or other references shall be implied or impressed upon this Agreement that are not expressly addressed herein. 22. This Agreement shall be governed as to performance and interpreted in accordance with the laws of the State of Florida. Any claim or dispute arising out of the terms of this Agreement shall be litigated in Miami-Dade County,Florida 23. It is expressly understood and agreed that this Agreement is for the duration of this Event only and that Event Organizer has no right or privilege other than that expressly provided herein. 24. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way creating or establishing the relationship of partners or joint venturers between City and Event Organizer. In no event shall Event Organizer represent to any third party that it is acting as an agent, representative or on behalf of City for any purpose or in any manner whatsoever. 25. City's right to suspend activities or remove persons from event site. The City Manager shall have the authority to suspend all or any part of the activities of Event Organizer when, in the City Manager's sole judgment and discretion,such activities may be or are detrimental to the public or to the City,or if the City has reason to believe any law or ordinance is being violated by Event Organizer, its agents or employees,which conduct is not corrected within forty eight (48) hours of written notice to Event Organizer. City reserves the right through the City Manager,to suspend or terminate use of the Property if visitors become unruly,and to reject any sponsor,presentation,material or item which is or may be,in the sole opinion of the City Manager, hazardous, offensive. immoral or disparaging to the image of the City, or to any person or group of persons. The decision of the City Manager in such regard shall be final, binding and conclusive. 26 Notice.Whenever any party desires to give notice to any other party,it must be given by written notice sent by registered United States mail,with return receipt requested,addressed to the party for whom it is intended at the place designated below and the place so designated shall DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 remain such until they shalt have been changed by written notice in compliance with the provisions of this section.For the present,the parties designate the following as the respective places for giving notice: CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach,Florida 33139 Attn:Lissette Garcia Arrogante, Director Tourism and Culture Department EVENT ORGANIZER: Miami Design Preservation League Daniel Ciraldo 1001 Ocean.Drive Miami Beach,Florida 33139 27 Corporate Status.This Agreement shall automatically terminate if,within thirty(30)days from execution of this Agreement, Event Organizer does not provide City with proper certification from the State of Florida that Event Organizer has registered to do business in the State of Florida. 28. LIMITATIONS OF LIABILITY. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER OR ANY THIRD PARTY FOR ANY GENERAL, SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, INDIRECT, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES FOR LOSS OF BUSINESS, LOSS OF PROFITS,BUSINESS INTERRUPTION,BREACH OF SECURITY,OR LOST OR DAMAGED DATA)ARISING OUT OF OR CONNECTED IN ANY WAY WITH THIS AGREEMENT,EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXCLUDING EVENT ORGANIZER'S INDEMNIFICATION OBLIGATIONS, THE TOTAL LIABILITY OF EVENT ORGANIZER TO CITY FOR ALL DAMAGES,LOSSES,AND CAUSES OF ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE)SHALL NOT EXCEED THE TOTAL SPONSORSHIP FUNDING RECEIVED BY EVENT ORGANIZER. WITHOUT WAIVING ANY OF THE LIMITATIONS ON THE CITY'S LIABILITY SET FORTH IN SECTION 768.28, FLORIDA STATUTES,THE TOTAL LIABILITY OF THE CITY TO EVENT ORGANIZER SHALL NOT EXCEED THE AMOUNT OF SPONSORSHIP FUNDING NOT PAID TO EVENT ORGANIZER,IF ANY. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 IN WITNESS WHEREOF,the Parties or their duly authorized representatives hereby execute this Agreement on the date written below. � ATTEST: ',P-. "g' '''L., CITY OF MIAMI BEACH ' / iHcoRPoAN 2 2024 / %A... Rafael E.Granado,City Clerk Aline T.Hudak,City anager MIAMI DESIGN PRESERVATION LEAGUE,INC. ZQ/ ( rJ /) Signature aniel Ciraldo,Executive Director II7 — 3 Print Name/Title Date APPROVED AS TO FORM& LANGUAGE &FOR EXECUTION ':y icckr---tcaejz }, City Attorney Date DocuSign Envelope ID:A7D0B486-643E-4114-96D5-BAE9CBA6C167 EXHIBIT"A" CITY OF MIAMI BEACH SPONSORSHIP BENEFITS 1. On-Site Branding a. Dedicated real estate for City of Miami Beach promotion and brand activation b. Logo/Brand integration(print and digital)throughout Event: i. barricade,or similar,banners ii. entry and exit features iii. staff and media credentials c. Opportunity for City Officials to speak at the Art Deco Weekend 2024 event(subject to Event Organizer's approval) 2. Hospitality a. In addition to staff credentials twenty(20)VIP Event Passes to be utilized and distributed at City's discretion 3. Public Relations a. Official Event Partnership status recognition in all Event Communications,Press Releases and/or Media Alert 4. Content Generation a. Event Organizer to create promotional video highlighting the City of Miami Beach and that includes the City of Miami Beach sponsor logo b. A minimum of one scheduled event at the Event to be presented by the City of Miami Beach 5. Digital and Social Media Benefits a. Primary feature on the Event website including primary focus on Partner's Page with an embedded link b. City of Miami Beach featured on Homepage News Slider for up to three(3)months of partnership year,to promote any City initiatives c. City of Miami Beach featured on Event digital advertising efforts i. Dedicated social media posts via Event social channels: ii. lnstagram iii. Facebook iv. Twitter v. YouTube vi. Vimeo(only if used by Event Organizer) d. Opportunity to develop/activate brand#hashtag to be used across the brand's social media platforms promoting property sponsorship and consumer engagement(Subject to Event Organizer's approval) 6. Off-Site and Traditional Branding Benefits a. Logo displayed on all outdoor Media Buys leading up to and during event weekend,when there is sufficient space based on the medium type.Outlets may include: i. Billboards ii. Light Pole Banners iii. Bus Stations iv. Newspapers v. Online vi. Radio b. Logo featured on all Event posters and palm-cards distributed to affiliates and local businesses [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] DocuSign Envelope ID:A7D0B486-843E-4114-96D5-BAE9CBA6C167 EXHIBIT"B" 2024 ART DECO WEEKEND COMPONENTS (Event components include, but are not limited to the following: • Educational Lectures • Guided Walking Tours • Jazz Age Stage and Live Music • Artisan Market • Classic Car Show and Parade • Community Organization Led Events and Tents • Curated Food Plaza • Dancing Lessons and Competitions • Deco Kids Zone • Pet Related Events • Ribbon Cutting with City and Elected Officials • And more... (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 EXHIBIT"C" EVENT SITE PLAN To be submitted at a later date DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 EXHIBIT"D" MARKETING SAMPLE To be submitted at a later date DocuSign Envelope ID.A7D0B486-B43E-4114-96D5-BAE9CBA6C167 RESOLUTION NO. 2023-32850 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH MIAMI DESIGN PRESERVATION LEAGUE, INC., IN AN AMOUNT NOT TO EXCEED $150,00.000, FOR THE PRODUCTION OF THE 2024 ART DECO WEEKEND EVENT. WHEREAS, the City of Miami Beach ("City") desires to sponsor the 2024 Art Deco Weekend (the "Event"), a special event taking place primarily on Ocean Drive between 6th and 14th Streets (the "Event Site"), on Miami Beach, from Friday, January 12 through Sunday, January 14, 2024; and WHEREAS, Miami Design Preservation League, Inc. ("MDPL") shall produce, promote, and hold the 2024 Art Deco Weekend on Miami Beach; and WHEREAS, the City desires to support MDPL in its production of the Event by waiving all special event fees related to the event, including $315 application fee, $315 permit fee, vehicle beach access pass fees, square footage fees, Lummus Park user fees (to be determined upon review of the site plan), and by providing funding in an amount not to exceed $150,000, to be paid directly by the City Administration to the City of Miami Beach for Police off-duty fees, Fire off-duty fees, Parking meter fees, and other City service costs associated with the Event, including the Event's marketing needs; and WHEREAS, on September 27, 2023, the Mayor and City Commission adopted the City's FY 2024 operating budget, which includes funding in the amount of a $150,000 sponsorship for the MDPL's 2024 Art Deco Weekend; and WHEREAS, the Event's public benefit program shall include the following, as permissible and applicable within the Event footprint: themed lectures, guided walking tours, jazz stage with live music, dance lessons and competitions, Deco Kids Zone, artisan market, classic car show and parade, curated food plaza, pet related events, and community organization led events and tents. NOW, THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the City Manager to execute a DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 sponsorship agreement with Miami Design Preservation League, Inc., in an amount not to exceed $150,000.00 for the production of the 2024 Art Deco Weekend event. PASSED and ADOPTED this !3 day of be ,, 2023. ATTEST: /41 DEC 1 9 2023 Mayor Steven Meiner Rafael E. Granado, City Clerk IRGR?' Oi.a?�D' Sponsored by Commissioner Tanya K. Bhatt APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION City Attorney Date 2 DocuSign Envelope ID.A7D0B486-B43E-4114-96D5-BAE9CBA6C167 Resolutions - C7 J MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: December 13, 2023 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH MIAMI DESIGN PRESERVATION LEAGUE, INC., IN THE AMOUNT NOT TO EXCEED $150,00.000, FOR THE PRODUCTION OF THE 2024 ART DECO WEEKEND EVENT. RECOMMENDATION Adopt the Resolution. BACKGROUND/HISTORY On September 28, 2022, the Mayor and City Commission adopted Resolution 2022-32334 which included sponsorship funding for the Miami Design Preservation League ("MDPL")2023 Art Deco Weekend event in an amount not to exceed $150,000.00 ("City's Contribution"). The 2023 sponsorship agreement waived all special event fees related to the event, which include the application and permit fees, vehicle beach access pass fees, square footage fees, Lummus Park user fees, and provided funding in an amount not to exceed $150,000.00, to be paid directly by the City Administration to the City of Miami Beach for Police off-duty fees, Fire off-duty fees, Parking meter fees, and other City service costs associated with the Event, including the Event's marketing needs. The agreement required MDPL to provide a final report including, but not limited to, marketing and media efforts, audience attendance and demographics, and details of public benefit. The MDPL has requested funding assistance from the City, in the amount of $150,000.00 for the 2024 Event. On September 27, 2023, the Mayor and City Commission adopted the FY 2024 budget that included the requested funding for the 2024 Event series in the Resort Tax Fund. ANALYSIS The 2024 Art Deco Weekend event is presented by the Miami Design Preservation League in partnership with the City of Miami Beach. The event is scheduled to take place primarily on Page 385 of 1118 DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 Ocean Drive between 6th and 14th Streets on Miami Beach, from Friday, January 12 through Sunday, January 14, 2024. City Sponsorship Request: • City shall provide funding in an amount not to exceed $150,000.00, to be used for City of Miami Beach departments for Police off-duty fees, Fire off-duty fees, Parking meter fees, other City service costs associated with the Event, and marketing needs for the event • Provided up to $125,000 to be paid directly by the City Administration to the City of Miami Beach for Police off-duty fees, Fire off-duty fees, parking meter fees, and other City services associated with the Event. All remaining Cash Sponsorship payments up to $25,000 shall be made on a reimbursement basis for marketing expenses relating to the Event, following the conclusion of the event, and upon MDPL's submission, and the City's acceptance, of the final report referenced in this Agreement. • City shall waive all special event permit fees related to the event, including the application fee, permit fee, vehicle beach access passes, in square footage fees, and Lummus Park user fees. Community Benefits: • Event Organizer shall provide a public benefit program to create a positive impact to the City of Miami Beach. The Event's public benefit program shall include the following, wherever permissible and applicable within the Event footprint: o Free Events: Dozens of free events spanning the weekend, accessible to both city residents and employees. o Themed Lectures: Sessions centered on the theme "Celebrating Florida's Historic Coastal Communities" o Music and Dance: Live music, including a free perfoiurkince on Saturday evening open to the public, and dance sessions offered throughout Saturday and Sunday. o Mailed Event Announcement with Resident Discount: A postcard sent to residents, including event details, and a discounted drink coupon, or similar incentive, for residents. o Kids Club Area: Inflatable slides, bounce houses, and/or other activities, sponsored by MDPL with all proceeds benefiting Feinberg-Fisher K-8 PTA o VIP Event including Elected Officials: An exclusive event on Friday night where elected officials receive complimentary passes for themselves and guests, drink tickets, and a live music performance. o Complimentary Tents on Ocean Drive: No-charge tents provided to community organizations, Miami Beach Ocean Rescue, and other interested city departments_ Programming: • Educational Lectures • Guided Walking Tours • Jazz Age Stage and Live Music •Artisan Market • Classic Car Show and Parade Page 386 of 1118 DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 • Community Organization Led Events and Tents • Curated Food Plaza • Dancing Lessons and Competitions • Deco Kids Zone • Pet Related Events • Ribbon Cutting with City and Elected Officials SUPPORTING SURVEY DATA I n the 2022 City of Miami Beach Resident Survey, 86% of residents agreed that free or City sponsored art and cultural activities contribute to their quality of life in Miami Beach and 86% of residents agreed that Miami Beach Cultural Activities (such as art shows, film festivals, musicals, and live performances)contribute to the quality of life in Miami Beach. FINANCIAL INFORMATION $150,000.00 for the 2024 MDPL Art Deco Weekend is funded from the Resort Tax Fund. CONCLUSION The Administration recommends adopting the resolution to authorize the City Manager and City Clerk to execute a sponsorship agreement with the Miami Dade Preservation League, Inc., in the amount not to exceed $150,000 for the 2024 Event. Applicable Area South Beach Is this a"Residents Right Does this item utilize G.O. to Know" item,pursuant to Bond Funds? City Code Section 2-14? No No Strategic Connection Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality entertainment destination. Legislative Tracking Tourism and Culture ATTACHMENTS: Description ❑ Memo- 2024 Art Deco Weekend Sponsorship Page 387 of 1118 DocuSign Envelope ID.A7D0B486-B43E-4114-96D5-BAE9CBA6C167 MAM1BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachtl.gov COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Nina T. Hudak, City Manager DATE: December 13, 2023 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH MIAMI DESIGN PRESERVATION LEAGUE, INC., IN THE AMOUNT NOT TO EXCEED $150,00.000, FOR THE PRODUCTION OF THE 2024 ART DECO WEEKEND EVENT. ADMINISTRATION RECOMMENDATION Adopt the Resolution. STRATEGIC PLAN SUPPORTED Prosperity— Market and promote Miami Beach as a world class arts, culture, and entertainment destination. BACKGROUND/HISTORY On September 28, 2022, the Mayor and City Commission adopted Resolution 2022-32334 which included sponsorship funding for the Miami Design Preservation League ("MDPL")2023 Art Deco Weekend event in an amount not to exceed $150,000.00 ("City's Contribution"). The 2023 sponsorship agreement waived all special event fees related to the event,which include the application and permit fees, vehicle beach access pass fees, square footage fees, Lummus Park user fees, and provided funding in an amount not to exceed $150,000.00, to be paid directly by the City Administration to the City of Miami Beach for Police off-duty fees, Fire off-duty fees, Parking meter fees, and other City service costs associated with the Event, including the Event's marketing needs.The agreement required MDPL to provide a final report including, but not limited to, marketing and media efforts, audience attendance and demographics, and details of public benefit. The MDPL has requested funding assistance from the City, in the amount of$150,000.00 for the 2024 Event. On September 27, 2023, the Mayor and City Commission adopted the FY 2024 budget that included the requested funding for the 2024 Event series in the Resort Tax Fund. ANALYSIS Page 388 of 1118 DocuSign Envelope ID A7D0B486-B43E-4114-96D5-BAE9CBA6C167 The 2024 Art Deco Weekend event is presented by the Miami Design Preservation League in partnership with the City of Miami Beach. The event is scheduled to take place primarily on Ocean Drive between 6th and 14th Streets on Miami Beach, from Friday, January 12 through Sunday, January 14, 2024. City Sponsorship Request: • City shall provide funding in an amount not to exceed $150,000.00, to be used for City of Miami Beach departments for Police off-duty fees, Fire off-duty fees, Parking meter fees, other City service costs associated with the Event, and marketing needs for the event • Provided up to $125,000 to be paid directly by the City Administration to the City of Miami Beach for Police off-duty fees, Fire off-duty fees, parking meter fees, and other City services associated with the Event. All remaining Cash Sponsorship payments up to $25,000 shall be made on a reimbursement basis for marketing expenses relating to the Event, following the conclusion of the event, and upon MDPL's submission, and the City's acceptance, of the final report referenced in this Agreement. • City shall waive all special event permit fees related to the event, including the application fee, permit fee, vehicle beach access passes, in square footage fees, and Lummus Park user fees. Community Benefits: • Event Organizer shall provide a public benefit program to create a positive impact to the City of Miami Beach. The Event's public benefit program shall include the following, wherever permissible and applicable within the Event footprint: o Free Events: Dozens of free events spanning the weekend, accessible to both city residents and employees. o Themed Lectures: Sessions centered on the theme"Celebrating Florida's Historic Coastal Communities" o Music and Dance: Live music, including a free performance on Saturday evening open to the public, and dance sessions offered throughout Saturday and Sunday. o Mailed Event Announcement with Resident Discount: A postcard sent to residents, including event details, and a discounted drink coupon, or similar incentive, for residents. o Kids Club Area: Inflatable slides, bounce houses, and/or other activities, sponsored by MDPL with all proceeds benefiting Feinberg-Fisher K-8 PTA o VIP Event including Elected Officials: An exclusive event on Friday night where elected officials receive complimentary passes for themselves and guests, drink tickets, and a live music performance. o Complimentary Tents on Ocean Drive: No-charge tents provided to community organizations, Miami Beach Ocean Rescue, and other interested city departments. Programming: • Educational Lectures • Guided Walking Tours • Jazz Age Stage and Live Music • Artisan Market • Classic Car Show and Parade Page 389 of 1118 DocuSign Envelope ID.A7D0B486-B43E-4114-96D5-BAE9CBA6C167 • Community Organization Led Events and Tents • Curated Food Plaza • Dancing Lessons and Competitions • Deco Kids Zone • Pet Related Events • Ribbon Cutting with City and Elected Officials FINANCIAL INFORMATION, $150,000.00 for the 2024 MDPL Art Deco Weekend is funded from the Resort Tax Fund. CONCLUSION The Administration recommends adopting the resolution to authorize the City Manager and City Clerk to execute a sponsorship agreement with the Miami Dade Preservation League, Inc., in the amount not to exceed $150,000 for the 2024 Event. Page 390 of 1118 DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 ,4I?L® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 10/26/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Luly Pascual-Cabrera NAME: NSI Insurance Group LLC PHONE Eat): (305)556-1488 FAX No): (305)556-3680 5875 NW 163 Street E-MAIL lulyh@nsigroup.org ADDRESS: Suite 207 INSURER(S)AFFORDING COVERAGE NAIC A Miami Lakes FL 33014 INSURERA: Scottsdale Insurance Co 41297 INSURED INSURER B: Retail First Insurance Company 10700 Miami Design Preservation League,Inc. INSURER C: Travelers Casualty&Surety Co 19038 P O Box 190180 INSURER D: INSURER E: Miami Beach FL 33119 INSURER F: COVERAGES CERTIFICATE NUMBER: 23/24 GL,WC,D&O REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADUL SUMR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MMIDDIYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 300,000 CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $ 5,000 A Y CPS7879951 10/15/2023 10/15/2024 PERSONAL BADVINJURY $ 1'000,000 GEM_AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO 1,000,000 JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED CPS7879951 10/15/2023 10/15/2024 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS XHIRED N/ NON-OWNED PROPERTY DAMAGE AUTOS ONLY /s AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER YIN 1 B ANY PROPRIETOR/PARTNER/EXECUTIVE NIA 0520-30068 02/13/2023 02/13/2024 E.L.EACH ACCIDENT $ , , OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Directors and Officers Liability Limit $1,000,000 106994326 10/15/2023 10/15/2024 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) Waiver of Subrogation applies to the Worker's Compensation coveage. Insurance coverage is Primary and Non-Contributory to any other insurance available to the certificate holder. Close-Up Productions,Inc.and The City of Miami Beach are listed as Additional Insured with respects to General Liability when required by written contract. Re:Sponsorship CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Miami Beach c/o HR Department/Risk Management Division ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive AUTHORIZED REPRESENTATIVE Miami Beach FL 33139 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD TOURISM AND CULTURE DEPARTMENT DATE: 12/27/2023 TO: Alina Hudak, City Manager Marcia Monserrat, Chief of Staff FROM: Lissette Garcia Arrogante, Tourism and Culture Direct SUBJECT: Sponsorship Agreement For: Information Only X Review & Approval X City Manager's Signature Other Comments: ❑ Fee Waiver Memo/Consecutive Day Clause Memo ❑ Street Closure: ❑ Special Event Permit(s): ® Other: 2024 Art Deco Weekend -Sponsorship Agreement ❑ Film Permit: Return to: ❑ Lissette A. Garcia Ext. 26597 Francys Vallecillo Ext. 26326 ❑ Jazmine Pena Ext. 27577 DocuSign Envelope ID:A7D0B486-B43E-4114-96D5-BAE9CBA6C167 M I AM I BEACH Contract/Document Routing Form Contract No. Title FY 2024 Art Deco Weekend Sponsorship Agreement 'ontract•, . • Re•uestin: Department Miami Design Preservation League,Inc. Tourism and Culture e artment Director Warne,S;oature&p e D gnalure&Date - ►I1'' q r/�*}j.•, T r . PM EST Lissette Garcia Arrogance Marcia Monserrat Document Type(Select One) Type 1—Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor x Type 8—Other: Summary&Purpose The City of Miami Beach desires to sponsor the 2024 Art Deco Weekend event produced by Miami Design Preservation League. The event will be held on Ocean Drive between 6th and 14th Streets from Friday,January 12th through Sunday,January 14th The City is waiving special event fees related to the event and will provide up to$150,000 for Police Off Duty fees, Fire Off Duty Fees,Parking meter fees,other City services costs,and the Events marketing costs. The sponsorship funding is included in the adopted FY 2024 Resort Tax Fund Budget.On December 13,2023,the Mayor and City Commission passed resolution 2023-32850,authorizing the City Manager to execute the sponsorship agreement with the Miami Design Preservation League for the 2024 event. • Original Term Total Term(Original+Renewals) 1 year(2024 event) N/A 1 year(2024 event) Funding Information Grant Funded: Yes x No State Federal Other „ ler DS Annual C. Account ` Require Enhancement 1 $150,000 160-0380-000349-25-406-548-00-00-00- Yes x No r�7 2 Yes No 1. For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the annual adopted operating budget. Authority to Sign City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2023-32850 C7J 12/13/2023 If no,explain why CC approval is not required: Legal Form Approved: Yes No If no,explain below why form approval is not necessary: Compliance Approvals(see attached) Procurement: Grants: —DocuSigned by: Budget: � a �nf&h io9 to logy: i ocu gned by: 92004A610 C1462 Risk Management: A.-it 2023 IFlge039F4iti@s,T DC5C00290740400. Human Resources: Other: