Loading...
Amendment NO.1 to the Agreement between CMB & Maria Martinez vul:u Jiyi GI Iveiupe IU.Jol,.7omr G-M!Ju-4044-o.7JU-I/1JJOMJYC f Gr 2-S) t /�� '_ �� DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C 4 rw(� 9 • AMENDMENT NO.1 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND MARIA MARTINEZ FOR READING INTERVENTIONIST SERVICES This Amendment No. 1 ("Amendment") to the Independent Contractor Agreement (the "Agreement") dated September 12, 2023, by and between the City of Miami Beach, Florida, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700.Convention Center Drive,Miami Beach,Florida 33139("City"), and Maria Martinez,a contractor,having its principal place of business at 2265 NW 89th St.Miami, FL 33147("Contractor"), is entered into this day of January 2024("Effective Date"): 1/19/2024 11:11 PM EST• RECITALS WHEREAS, on September 12, 2023, the City and Contractor executed the Agreement to provide reading interventionist ("Services"), which include 630 hours at Biscayne Beach Elementary, as set forth in Exhibits A through B of the Agreement: which services include 630 hours at Biscayne Beach Elementary, as set forth in Exhibits"A"through"B"of the Agreement; and WHEREAS, in consideration of the Services to be provided pursuant to the Agreement, the City agreed to pay Contractor a fee, not to exceed the amount of$15 per hour(the Fee), which is to be paid as described in Exhibit"B" hereto, in an amount not to exceed $9,450 in the 2023-2024 School Year. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged,the City and Contractor hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is hereby modified (deleted items struck-through and inserted items underlined)as follows: (a) The first full paragraph of Section 2 (FEE) is deleted in its entirety and replaced with the following: In consideration of the Services to be provided pursuant to this Agreement. the City agrees to pay Contractor a fee, not to exceed the amount of$18. per hour(the"Fee"),which shall be paid as described in Exhibit"B"hereto, in an amount not to exceed $10,000 in the 2023-2024 school year. (b) Exhibit"B"to the Agreement is deleted in its entirety and replaced with the attached Amended Exhibit"B" iJuuuouyll CIiveIupe IU.Dotdvortr C-M/UU-4JL4-D UO•1/1uJOP1:J4G/Cr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by the respective officials thereunto duly authorized, this date and year first above written. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: Docuslpned by: os r DS By: Curl, f. Grau.a h J'G FABBBAOBtaw Clerk City Manag r Date: 1/19/2024 l 1:11 PM EST FOR CONTRACTOR: MARIA MARTINEZ WITNESS: By: [f 6..'WAA., —"a°""- Signature Maria Martinez 1/16/2024 l 9:51 PM EST Print Name Print Name Date: Approved: Approved as to form & language & for execution. 77 ®l ol a I kilk5.-- iideprErnent Director City Attorney .02 Date zYr '�'nx lie chmarl• af-Budget and Performance Improvement e rrResources VUI.UOIyII CI We IUf1C IV.UOL,UOMI C-,t,UU-4JLV-DUJU-I MUJOHJYC!Cr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C Exhibit B Fee ii The Fee of$18 per hour covers Contractor reading interventions as required by the school principal or designee. The maximum Fee will be$10,000 for approximately 555 hours. The semester service provided will be: • EI Fall 2023 • 11 Spring 2024 Vul.0 J1yI I CI IVCIVl.Ie IU..701 .7or rC-,-,Uu-YJLY-o.3uu-IF\VJOf1JYC/Cr DocuSign Envelope lD:F06946C3-A537-42C5-A6FB-06053C3B299C • • RESOLUTION NO. 2018-30259 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IMPLEMENT THE FOLLOWING EDUCATIONAL ENHANCEMENTS IN THE CITY'S PUBLIC • SCHOOLS FOR THE 2018-2019 SCHOOL YEAR AND SUBSEQUENT SCHOOL YEARS, SUBJECT TO APPROVAL OF A BUDGET AMENDMENT FOR FY 2017- 2018 AND FUNDING APPROVAL IN EACH SUBSEQUENT FISCAL YEAR DURING THE CITY'S BUDGETARY PROCESS: (I) AFTERSCH.00L ACTIVITIES AT BISCAYNE ELEMENTARY SCHOOL AND FIENBERGIFISHER K-18 CENTER, IN AN AMOUNT NOT TO EXCEED $60,000; (II) READING TUTORS FOR • STUDENTS WHO ATTEND SOUTH POINTE ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, BISCAYNE ELEMENTARY SCHOOL, FIENBERGIFISHER K-8 CENTER, AND NAUTILUS MIDDLE. SCHOOL, IN AN AMOUNT NOT TO EXCEED$60,000;(III) MATH TUTORS FOR STUDENTS WHO ATTEND NAUTILUS MIDDLE SCHOOL AND MIAMI BEACH SENIOR HIGH SCHOOL, IN AN AMOUNT NOT TO EXCEED $20,000; (IV) MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, BISCAYNE ELEMENTARY SCHOOL, FIENBERGIFISHER K-8 CENTER, AND NAUTILUS MIDDLE SCHOOL, IN AN AMOUNT NOT TO EXCEED $60.,000; AND (V)- COLLEGE PREPARATION PROGRAM AND MATERIALS FOR 500 MIAMI BEACH SENIOR HIGH SCHOOL. STUDENTS, IN AN AMOUNT NOT TO EXCEED $12,600; FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO 'EXECUTE ANY AND ALL REQUIRED AGREEMENTS AND DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS; FURTHER, AUTHORIZING THE REDUCTION IN FUNDING,.TO AN AMOUNT NOT TO EXCEED$36,000, OF THE VOLUNTARY PREKINDERGARDEN (VPK) PROGRAM FOR THE 2018-2019 SCHOOL YEAR; AND FURTHER AUTHORIZING THE CITY MANAGER TO MODIFY AND/OR TERMINATE THE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY FLORIDA FOR THE VPK PROGRAM, AS APPLICABLE. WHEREAS, in January 2008, the City of Miami Beach, Florida (the "City") entered into an Education Compact with Miami-Dade County Public Schools to enhance learning opportunities for youth; and WHEREAS, the Education Compact reflects the desire of the Miami Beach community. to support excellence in the City's public.schools; and WHEREAS, at the March 1, 2017, Commission meeting, a referral was made to the Finance and Citywide Projects Committee (FCWPC)to examine:options that may be available to the City to provide supplemental funding for enhancements and other support for public schools within the City's.geographical boundaries; and WHEREAS, a companion item was also referred to the Neighborhoods/Community Affairs Committee (NCAC), to hold a discussion regarding a governance structure with respect to the manner in which any such supplemental City funds to support public schools should be spent or used;and LJUL.uJIyII CI ivetu./C ILJ.UM..CO/AFC-/-%lUV`LJLY-OUJU-I/1UJO/1J'4Cl Cr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C WHEREAS, during the March 31, 2017 FCWPC meeting, the FCWPC committee members recommended the creation of a non-profit charitable 501(0)(3) entity to raise funds for public education within the City;and WHEREAS, on October 18, 2017,.the Mayor and City Commission adopted Resolution No. 2017-30041, authorizing the creation of a 501(C)(3) organization to be known as "Miami Beach for Better Public Education" for the public purpose of providing support for educationai enhancements in the City's education compact for youth in Miami Beach;and WHEREAS, on February 14, 2018, the Mayor and City Commission adopted Resolution No, 2018-30182, repealing Resolution No. 2017-30041, and approving the utilization of One Miami Beach Inc., a not-for-profit 501(C)(3) organization which had been previously established by the City Commission,for the public purpose of accepting charitable donations to be used for providing.education enhancements to Miami Beach Public Schools;.and • WHEREAS, on April 26, 2017, the City Commission directed staff to survey members of the community with .children in a Miami Beach public school to determine what educational enhancements were needed, and present the findings to.the Finance and Citywide Projects • Committee;and WHEREAS, in May, .2017, the City Administration developed and conducted an education enhancement survey to gather input on potential enhancements., and received 374 community responses; and WHEREAS, in July, 2017, City staff met with Miami Beach public school principals and district personnel to identify additional enhancements for inclusion in the fallow-up prioritization survey; and WHEREAS, between October 11, 2017 and November 13, 2017, as directed, City staff conducted an Education Enhancement Prioritization Survey, and the results from the Parent Teacher Student Association survey were shared via LTC 562-2017 on November 21, 2017; and WHEREAS, at the March 13, 2018 FCWPC meeting, City staff was directed to review unfunded educational Initiative projected costs with each school Parent Teacher Student Association (''PTSA") executive board to further prioritize potential enhancements for each school, including proposed enhancements raised during the City Commission Retreat on March 2018, such as STEAM, arts and music,enrichment, and college/vocational counseling, as well as recommendations.for the reallocation of funds-for enhancements currently underway;and WHEREAS, on March 26, 2018,, 'the FCWPC recommended that City staff begin negotiations to allow for implementation of the following educational enhancements: Extracurricular after-school activities for Biscayne Elementary and Fienberg Fisher K 8 Center; reading tutoring during and/or after-school at North Beach Elementary, South Pointe Elementary, Fienberg Fisher K-8. Center, Biscayne Elementary, and Nautilus Middle; math tutoring during and/or after-school at Nautilus Middle and Miami Beach Senior High School; and expanded mental health services at all public elementary and middle schools in Miami Beach; and VUI..UJIy.I I GI IVCIU,JC IL/.JUt...uo 1r C-M/UU-YJL'Y-D UU-I 11UJO/1UYG/Gr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C38299C WHEREAS, additionally, FCWPC- recommended that City staff review the existing Interlocal Agreement with Miami-Dade County Public Schools, providing for a Voluntary. • Prekindergarten (VPK) Program, in the.amount of$141,000 per year, and la provide a notice of termination to Miami-Dade County Public Schools In order to assist with the funding of the recommended educational enhancements for the 2018-2019 school year; and WHEREAS, on April 11,.2018, the City Commission approved the reduction of funding, for the VPK Program during the 2018-2019 school year, by terminating the VPK class at Fienberg'Fisher K-8 Center and providing funding for fifty percent (50%) of personnel costs for the VPK class at Biscayne Elementary School, in an amount not to exceed $35,000, contingent ►. upon Miami-Dade County Public Schools funding the remaining costs of the Program; and WHEREAS, on April 11_, 2018, the. City Commission approved all of the educational enhancements recommended by FCWPC, and added, as an 'additional enhancement; tutoring and SAT/ACT/PERT preparation program/materials for 500 youth at Miami Beach Senior High • School, in an amount. not to exceed $12,500, commencing in the .2018-2019 school year,, subject to the approval of a budget amendment for FY 2017-2018 and. funding approval thereafter in each fiscal year through the City's budgetary process. NOW, THEREFORE, BE IT DULY RESOLVED BY THE' MAYOR AND THE CITY COMMISSION OF THE CITY 'OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby accept the recommendation of the Finance and Citywide Projects Committee to Implement the following educational enhancements in the City's public schools for the 2018-20.19 school year and subsequent school years, subject to approval of a budget amendment for FY 2017-2018 and funding approval in each subsequent fiscal year during the ; City's .budgetary process: (I) afterschool activities at Biscayne Elementary School and Fienberg/Fisher K=8'Center, in an amount not to exceed $60,000; (Ii) reading tutors for students • who attend South Pointe Elementary School, North Beach Elementary School, Biscayne Elementary School, Fienberg/Fisher K-8 Center, and Nautilus Middle School,in an amount not to exceed $50,000; (ill) math tutors for students who attend Nautilus.Middle School and Miami Beach Senior High School, in an amount not to exceed $20,000; (iv): mental health service expansion at South Pointe Elementary School, North Beach Elementary School, Biscayne Elementary School, Fienberg/Fisher K-8 Center, and Nautilus Middle School, In an amount not to exceed $80,000; and (v) college preparation program and materials for 500 Miami Beach Senior High School students, in an amount not to exceed $12,500; further, authorize the City Manager and City Clerk to execute any and all required agreements and documents to implement the educational enhancements; further, authorize the reduction in funding, to an amount not to exceed $35,000, of the Voluntary Prekindergarden (VPK) Program for the 2018- 2019 school year; and further authorize the City Manager to modify and/or terminate the agreement with the School Board Of Miami-Dade County, Florida for the VPK Program, as applicable. PASSED AND ADOPTED this 11 th day of April,2018. ATTEST:Atlif" �',,••`•r�' „tow vir • �`�;. ©t31 r,Mayor rt Z�- ( ', f'-r-:- e APPR�.-R Air * Ra eel.E. Granado, City Clerk : * �, OHA'EDP EON ` �+ fyC..... •'`� ate ��,,ff -` City Attorn= 11,E L.'uL:u..l I I CIIVC1u FJe IV..)Oli.'70Mf C-M/JU'4JL4-O.7JU-I/1UJDt U4C/Cr DoceSign Envelope ID;F06946C3-A537-42C5-A6FB-06053C3B299C Resolutions-C7 L MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales,City Manager DATE: April 11;2018 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING .THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IMPLEMENT THE FOLLOWING EDUCATIONAL ENHANCEMENTS IN THE CITY'S PUBLIC. SCHOOLS IN THE 2018-2019. SCHOOL YEAR, SUBJECT TO APPROVAL IN THE CITY'S FY 2018/19 ANNUAL BUDGET: (1) AFTERSCHOOL ACTIVITIES AT BISCAYNE. ELEMENTARY SCHOOL:AND FIENBERG/FISHER K-8 CENTER, 1N THE AMOUNT OF $50,000; (II) READING TUTORS FOR STUDENTS WHO ATTEND SOUTH POINTS ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, BISCAYNE ELEMENTARY. SCHOOL, FIENBERG/FISHER K-8. CENTER, AND NAUTILUS MIDDLE SCHOOL, IN THE AMOUNT OF $60,000; (III) MATH TUTORS FOR STUDENTS WHO ATTEND • NAUTILUS MIDDLE SCHOOL AND. MIAMI BEACH SENIOR HIGH SCHOOL, IN THE AMOUNT OF $20,000; AND (IV) MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, BISCAYNE ELEMENTARY SCHOOL,:FIENBERG/FISHER K-8 CENTER, AND: NAUTILUS MIDDLE SCHOOL, IN THE AMOUNT OF $60,000; AND AUTHORIZING THE MAYOR AND CITY CLERK TO• EXECUTE ANY AND ALL REQUIRED AGREEMENTS AND- DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS; AND * FURTHER AUTHORIZING THE REMOVAL OF THE VOLUNTARY PREKINDERGARTEN (VPK) PROGRAM FROM 'THE EDUCATIONAL ENHANCEMENT .STRATEGIES FOR THE FY '2018-2019 BUDGET; INCLUDING AUTHORIZING THE CITY MANAGER TO TERMINATE THE AGREEMENT WITH THE SCHOOL_BOARD OF-MIAMI-DADE COUNTY, FLORIDA FOR THEVPK PROGRAM. • RECOMMENDATION _ ` At.the March 26•, 2018 FCWPC meeting, staff was requested to beglh negotiations to allow for implementation of the following educational enhancements: Extracurricular after school activities for Biscayne Elementary and Fienberg Fisher K-a Center, reading tutoring during and/or after-school at North Beach' Elementary, South Pointe Elementary, Fienberg Fisher K-8 Center, Biscayne Elementary, and.Nautilus Middle and math tutoring during-and/or after-school at Nautilus Middle and Miami Beach Senior High School, and expanded mental health services at all public elementary and middle.schools in Miami Beach(See chart below). . Additionally, staff was directed to review the-existing Interlocal Agreement with Miami-Dade County Public Schools providing-for voluntary prekindergarten services at $141;000 per year to provide • 619 . ' UVI.UJII�II GI IVelUpe IL)..7oL oMr G-M/UV-YJLY-O.7UU-IMUJOMUYG/Gr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C • • notification of potential termination of such agreement for the 2018-19 school year to M-DC.PS. Additianai.Educatiion tnilanc meets Rectirnmendisl for fund1r g - 2018=1.9Sahaal-your . Projeatetltot ;pi*. ofYoUth Extracurricularaiter-school.activities,such as: • dram/theater,comp@ttions,chonas‘rabotics, coclingEtc, $ -60,000 _ 600 Reading tutars.duringand/or after-school (elmenlery and tC-9 center) $ 50,000 1,250. • •Math tutors during and/or after-school(high school and middle school) $ 20,000 50t • Mental Health.Professiohat(LCSU1t}one additional elementary and middle school _ $ 60,000 4,000 Total $ 9.90,000 • 6,550 At the request of the FCWPC, administration will begin negotiations with identified partners to provide the selected educational enhancements in the 2018-19 school year at a cost not to exceed $190,000. Each enhancement will require extensive negotiations With multiple entities, and time constraints may Impact Fail 2018 Implementation delays. Additionally, administration will notify MDCPS. of the possibility that the current interlocal Agreement to provide voluntary prekindergarten . classes will be terminated for the 2018-19 school year. This information. Is provided for further = discussion and consideration for implementation. ANALYSiS At the March I, 2017, Commission meeting, a referral was made to the Finance and Citywide Projects Committee (FCWPC).to examine options that may be available to the City to provide supplemental 'funding for enhancements and other support .for public schools -within the. City's geographical boundaries. A companion Item was also referred'to the Neighborhoods/Community Affairs Committee(NCAC),to hold a discussion regarding a governance structure with respect to.the manner in which any such supplemental City funds.to support public schools should be spent or used. During the March 31, 2017 FCWPC meeting, members recommended the creation of a non- . profit charitable 501(c)(3).entity to raise funds for public education within the City. Resolution 2017 30041 On October 18,2017 was repealed at the February 14, 2018 Commission meeting (item C7W) to allow for the utilization of One Miami Beadh Inc.Not-for-profit 501(C)(3)organization.for the public .purpose of accepting charitable donations to be used for providing education enhancements to.Miami Beach Public.Schools. • Staff received direction at the April 26, 2017 Commission meeting •to survey members of the community with children in a Miami Beach public school to determine what educational enhancements were needed, and present the findings•to the Finance and Citywide Projects Committee (FCWPC). City administration developed and conducted .an education .enhancement •survey In May 2017.to:gather input on potential enhancement; this preliminary survey received 374 community responses. Staff met with Miami Beach public school prinbipals and district personnel'In July 2017 to identify additional enhancements for inclusion in the follow-up prioritization survey. Between October 11, 2017 and November 13, 2017 administration conducted an Education Enhancement Prioritization Survey as directed. Results from the survey were shared via LTC 562- 2017 In November 2017. At the March 13, 2018 FCWPC meeting, staff was directed to review unfunded educational initiative projected costs with each school PTSA Executive Board to further prioritize potential enhancements for each school(Attachment A). 620 UUL.U..IIyIl CI IVelUpe Ol.yot%C-t%IJU-YJL4-DUUU-Ir%UJDHJYC ICr ' DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C - t Discussion included additional proposed enhancements from.the Commission Retreat in March 2018• regarding STEAM, arts and. music enrichment, and college/vocational counseling, as well as recommendations for the reallocation of funds for enhancements currently underway. EDUCATION COMPACT FUNDING CHART The below chart provides Information on enhancements.currently underway, and estimated cost per year. Also included is the estimated partner contribution for each enhancement and the number-of • youth participating annually. Currently, enhancements are funded from waste hauler public benefit contributions to education at $100;000 per year and for FY18 $195,000 from parking garage advertisement revenue. Also,$129,000 in funding is provided from the general fund in FY18. ' tCO. .1ttAria:rat •Parther?nt+ual Vir >zEstimated. . '9Ciscigatet " Estto riated Patticpattoit .. Puriding Contrlbytio•rr•'� i rtesr2alty Vc,ltmte.tg. re-l�indergarter. S Tdi,coO.oD .S - 443, • 1nf�rriatlunaYBa��afaiiraste- 5- SD;ooti:dt} "� 3,obtf,,Uaf],$Cry _...._ •-a;f3is *iiiilat ii Dadfe si 6ifE School Agendas� $ 18,17OD.00 11,X87.�FQ ' --. , -5,3D0 Nuise'tnitiesive WfiVwigtiiioring , ., 4viunIcipalItdes S• .i6,00O.00'S 17,60 .00 Y 2,630 E�feis sE IriliTaiiva= e�isvorlsl�7aa"fr�i S 'titii�;ciZr—A " "(rare ?-_.r . -"IOW 300 r Miemk-fi2de College Dual.nrr ilmentr • • 'Program .S 2B4O0O.00 25,1S2.01 = 1S0 Ffil ')a EiiroiUrent._ _... .. ., ;� oo .S .,jg p6-1.- . .. _. -387 Louse Cori` 'nraacli- iiifaoff "' a a- 14:t I'd]tf`, - ,Substitute Teacfaei incerttftee ` •Program ' $ a•Doos d �� - 11tiCk-EiaPamatlun iaague� 1 PU ee " _ • .. Nate .'$ 4,000.00. _ 4,125:00 "Total ' .. —_ ... -e-•-- $ 3B5,00666 t 5 .7iT6— x ..74 • _.. . I *Partner annual estimated contributions are based on the following: • •lB —Per MDCPS•estimated annual costs Include i6 coordinator at each of the six schools, IB materials, lB Diploma exam costs,annual fees,etc. •• Agenda partner•contribution$600 North Bay Village,$5,300 school PTSA,and$5,300 ad sales • Nurse Initiative partner contribution $3,600 Towns of Suriside, Bay Harbor, and Bal Harbor, and$6,600 North Bay Village • Behavioral Health partners for mental health$22,000 Borinquen and$13,000 Children's Trust • Miami-Dade College•dual•enrollment$15,152:MDCPS contribution for textbooks • Florida International University dual enrollment$33,568 MDCPS contribution for textbooks • Common Threads partnership contribution of$12,926 • Anti-Defamation League partnership contribution$4,125 UNFUNDED PROPOSED EDUCATIONAL ENHANCEMENTS OPTIONS The below chart provides information on enhancements not funded (If applicable),and estimated cost_ per year for two(2)potential options(Attachment B-Option Details). , 621 Uuuuol.yll CI IveiupC Iu..7oL or-rC-Mf Ju-', '4-o uo-IMOJOMJVC/Cr ' DocuSign Envelope ID:F06946C3-A537-42C5-ABFB-06053C3B299C Education t:itlalaneernersts 0/stranded .Option;fix Option it2 (as appllab1e) lProlected Cost .Prolet:ted Cost. Rate my teacher/professor Parent Academy-trafntt1g by City on using Parent Portal Independent EvaIuatlon of school programs S 100.000 extractirrtcularafter-school activities,cacti as; • dranta/zbeaiar eontpetitlans,chorus,robath:s, coding etc, • $ sa.soo $ si-6o0 •rutoring'and ACT/SAT/PERT prepenatefial.s $ 12.50a S tie aiding,and Math tutors daring.and after- schpol S so,600 $ 30.000 Elementary Teaching Assistant grades 11.-2. $ 31a,4a4. S 599.760 educational guidance and.callega appttcatl on assistance S S5.Cara S • 30.7300 'Reduce CIS►igsel trig teacher student ratios S .205,'665 S 59,564 Rescaurces for egg students/programs S • 213,434 5 539-760 Weekend student tutorlal•program w/pastIctpation Ina_xhthies and snacks 5 32;300 Tratntngoppotuntttes Ica schcled Bea_urlw at ptthlte schools In M1 ami Reach Ttuancypreventlon programs • Provide addttlonat securitygtlards 'S 171,3E0 S Provtde interne t,safety obsess S - $ •ELCCj7 Techrmtogytratning atschool sites tot parents/guardians • Provide information technologylSTr support to putalc schools S 1Ua2,3�a8• S 200,7.30 Total • 5 2,30a„ss3. _ At the March 26, 2018 FCWPC meeting, staff was requested to begin negotiations to allow for implementation of the following educational enhancements: Extracurricular after-school activities for Biscayne Elementary and Flenberg Fisher K-8 Center, reading tutoring-during and/or after-school at • • North Beach Elementary, South Pointe Elementary, Flenberg Fisher K-8 Center, Biscayne EIementary,and Nautilus Mlddle and math tutoring during and/or after-school at Nautilus Middle and Miami Beach Senior High School, and expanded mental health services at all public elementary and middle:schools in Miami Beach(See.chart below). t Additionally, staff.was directed to review the existing'interlocal Agreement with Miami-Dade County • Public Schools providing for voluntary prekindergarten services at $141;000 per year to provide notification of potential termination of such.agreementfor the 2018-19 school year to M-DCPS. • •i#d1tiDrlyl ilpaattai'6rll atc�ets'ts �r•.,:.:: : • . ,, .' :`- a: , 1 •:,: • 'SalitonE Sr ar':.�, , :,;:,:s';'r. ' '>,' Pr jOtatLCast' :*imp;l•#t 'l/01 Extracurricular after-sch x*acrhtlfies,sichas; drama/theater,competitlons,'ch0rus,robotics, codh,getc., S .50,000 6T36 Reading tutorsduringend/or after-school teinentary and#(-gcenter) $ • 50,000. 1,250 Math tutors during and/or after-school(high school and middle school) .5 20,000 . 50D , Mental Health Professional iiCSWJ one . edditlonal••elementary and mlddleschool $ .60,000 47000 Total $ 190,000 6,35D CONCLUSION At. the request of the FCWPC, administration will begin negotiations with. Identified partners to provide the selected educational enhancements in the 2018-19 school year at a cost not to exceed • 622 Vut.uo1911 CIIveiupa IL/.UOIJJOHr C-,1J.J%/-4JL'I-D IUu-I/YOJO/1:JYCf Cf DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C $190,000. Additionally,administration will notifiy MDCPS of the possibility that the current Interiocal Agreement to provide voluntary prekindergarten classes will be terminated for the 2018-19 school year (Attachment C). This information is provided for further discussion and consideration for implementation. KEY INTENDED OUTCOMES SUPPORTED Achieve Educational(K-12) Excellence • Legislative Tracking • Organizational Development Performance Initiatives • Sponsor • Commissioner Aleman r i ATTACHMENTS: Description to Attachment - PTSA Executive Board Priorities n ' b Attachment B -Option Details c Attachment C-VPK Termination Letter • r 623 VUIiUJIIyI.I CI IVellWe IL).uolr.7o/1rC-t%I UU'YJLY-D.7UU'It UJD/1UYC/Cr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C Attachment A EDUCATION ENHANCEMENT PRIORITIZATION BY SCHOOL PTSA EXECUTIVE BOARDS Staff met with each Miami Beach public school PTSA Executive Boards to review results from the Educational Enhancement Prioritization Survey, as well as additional proposed enhancements from the Commission Retreat in.March,2018 and Commission meeting in March 2018. Below is a surrimary by schools of prioritized enhancements, as well as recommendations for the reallocation of funds for enhancements currently underway. Nautilus Middle School.(March 14,2018) Priority Enhancements requested needing funding (no specific order): Reading and math tutors during'and after-school LCSW for Mental Health Support(+1 FIT) Weekend student tutorial program MB Police in lieu of SLO Provide additional security guards(+4 PIT) Provide Internet Safety classes (outside provider) Arts & Culture enribhment during school hours and'addition of similar class electives during school hours(music,art,life skills, coding,etc.) IT support personnel (+1 P/T) Resources for ESE students/programs Reduce counseling teacher student ratios Bus transportation home.for after-school PTSA enrichment, student club meetings, and school sports programs STEAM program support.(TBD) Additionally, the board identified two existing funded enhancements to sunset with those funds to be used for reading and math and LCSW mental health professional: VPIc—Voluntary Pre-Kindergarten$141,000 Dual Enrollment after-school $9,000 Miami Beach Senior High School(March 20,2018) Priority Enhancements requested needing funding (no specific order): Access for MB youth to city facilities. Extracurricular after-school activities such as drama/theater,coding, robotics, etc, LCSW for Mental Health Support(+1 FIT) Tutoring ACT/SAT/PERT Reading and math tutors during and after-school College guidance assistance Resources for ESE students,(+3 PIT) Reduce counseling teacher student ratios (+4 FIT) MB Police in lieu of SLO•(+1 F/T) Provide additional security:guards(+3 P!T) IT support personnel(+1 PT) STEAM program support(TBD) Additionally, the board identified two existing funded enhancements to sunset with those funds to be used for reading and math and LCSW mental health professional, and MB PD in schools: 624 IJUI1.101y.I I GI Ive1Upe IL).JOI�JOMr G-M/JU-YJL4-DJUU-I MUJOMJ4G/Gf DocuSign Envelope ID:F06946C3-A537-42C5-ABFB-06D53C3B299C VPK—Voluntary Pre-Kindergarten$141,000 School Liaison Officers-$250,000 to be used for MB PD North Beach Elementary(March 21,2018) Priority Enhancements requested needing.funding (no specific order): Access for MB youth to city facilities LCSW for Mental Health Support(+1 FIT) :Reading and math tutors.during school Elementary Teaching Assistant grades K 1 (+3 F/T) Resources for ESE students (+3 PiT) • MB Police in lieu of SLO (+1 FIT) Provide additional security guards(+3 PIT) IT support personnel (+2 PT). STEAM program support (1 PIT lab coordinator and.lab) Additionally,, the board identified two existing funded enhancements to sunset with those funds to be used for reading and math and LCSW mental health professional, and MB PD in schools: VPK—Voluntary Pre-Kindergarten decreased by 1.class$70,000 School Liaison Officers $250,000 to be used for MB PD Biscayne Elementary(March 21,2018) Priority Enhancements requested needing funding (no specific order): Extracurricular after-school activities LCSW for Mental Health Support(*1 HT) Reading and math tutors during school Elementary Teaching Assistant grades.K-1 (+10 PiT) Resources for ESE students(+10 P/T,) Weekend student tutorial MB Police in,lieu of SLO ( -2 FIT) Provide additional security guards (+2.PIT) IT support personnel (+1 PT) STEAM program support (1 PIT lab coordinator and lab $20;000) Art and Music Enrichment Additionally,, the board identified two existing funded enhancements to sunset with those funds to be used for reading and math and LCSW mental health professional, and MB PD in schools: School Liaison Officers-$250,000 to be used for MB PD Fienberg Fisher K-8 Center(March 21,2018) Priority Enhancements requested needing funding (no specific order): Extracurricular afterschool activities LCSW for Mental Health Support(+2FFC) Reading and math tutors.during school Elementary Teaching Assistant grades K-2 (+15 FiT) • Resources for ESE students (+10 P/T) MB Police in lieu of SLO(+1 FIT) Provide additional security guards(+2 PiT) iT support personnel(+1 P/T) 625 IJUUUOIIy.I I CI Well/lie ILJ.yot. o/-1rC-Hl UU-YJLY-OUJU-I MUJOPU4C l Cr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C 1 STEAM program support (1 PIT lab coordinator and lab) Art and Music Enrichment Additionally, the board identified two existing funded enhancements to sunset with those funds to be used for reading and math and LCSW mental health professional, and MB PD In schools: VPK--Voluntary Pre-Kindergarten decreased by 1 class.$70,000 School Liaison Officers-$250,000 to be used for MB PD • • -626 VUI.UOIyll CI Ivciupe IL/.5OV.7O,-rC-l1/J U-YJL'+-ODUU-IMUOOHJ'+ /Gr i DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C Attachment B Detailed'explanations for each enhancement option are provided below: • Rate my teacher/professor--no funding needed as program is available and in use • Parent Academy-training by City on using Parent Portal — MDCPS offers "Technology' .and the.modern family", as well as training from the State Attorney, Public Defender's, Office,and Melissa Institute through MB Parent Academy at no cost. Student curriculum includes Digital Citizen initiative with two lessons per quarter including Common Sense Digital Citizenship and Social Media tips. • independent Evaluation of school programs may be completed by consultant pending cooperation from M-DCPS for needed data sets. • Extracurricular after-school activities, such as: drama/theater, competitions, chorus, robotics,;coding etc., o Option #1 includes partnership with school PTSA for hourly coach/instructor for various programs at$65-$100 per hour for 14 days per semester for 15.youth per program. Option includes$1,400 per class with 10 classes In both the Fall and Spring for two (2) Biscayne Elementary and Flenberg Fisher K-8 Center, with an additional $2,500 administrative cost for classjuggler.com for ease of scheduling and registration. Total cost $58,500 per year for two schools for between • 600--800 youth. o Option #2 includes partnership with external STEM company' for three step programs (Robotics, STEM rotation, and Advanced STEM) for$75.per hour for 20-40 youth per semester for 44 days (2 hours each session) at $6,600 per school for six schools plus an assistant at $20 per hour at $2,000 per school. Total $8,600 per school for 40 youth at .each• school for 6 schools. Total cost$51,600 for 240 youth. • Tutoring and ACT/SAT/PERT prep materials o Option #1 Includes partnership with Prep Works Tor SAT/ACT/PSAT test • preparation for 600 students using online support and teacher training to increase utilization at total cost of$12,500 per year for 500 youth. o Option #2 Includes partnership With Kaplan SAT/ACT test prep with live.online. sessions for a 25 hour•class for.up to.50 youth at $15,250 per session. Total cost$76,250 for 5'sessions for 250 youth. •• Reading and Math tutors during and after-school o Options #1 provides for partnership with local university during critical reading course for 25 college students at a Miami Beach elementary/middle school site at $10 per hour per student for up to an additional 100. hours per semester 125 'youth each semester) each for reading interventions. University professor to- supervise. Total cost$50,000 for 1,250 youth at five (6)schools. o Option"#2 provides for partnership with local college during practicum class for 25.college students to provide reading intervention at elementary/middle school site at $10 per hour per student for tip to an additional 100•hours per semester (25 youth each semester) each for reading interventions. Total cost $50,000 for 1,250 youth at five(5)schools. a Elementary Teaching Assistant grades K-1 o Option #1 Includes hourly non-degreed teaching assistants at$10.20 per hour+ 19% fringe (5 hours per days .x 180 days •_ $10,926 per) for :20 assistants at $218,484for two(2)schools. o Option #2 includes hourly degreed teaching assistants at $28 per hour + 19% fringe(5 hours per days x 180 days=.$29,988 per)for 20 assistants at $599,760 fortwo(2)schools. 627 VVUU011y.11 CI IV. OLJUO 1r C-J1!JU-404•1-13JJU-I/1VJOH:J4CI Gr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C •.. Educational guidance and college application assistance o Option #1 includes a partnership with college counselor services outside of school for in-person/skype individual youth sessions. up to 4 hours per year per youth afterschool/evenings year-round for 500 high school youth and 4-6 onsite parent/student informational sessions., Total cost is $85,000 for 2,000 hours for 500 youth. • o Option #2 includes online support for '500 students. Total cost is $30,800 ($10,400 startup)for 500 youth. • Reduce counseling teacher student ratios cr Option#1 adds a traditional counselor to three schools per year. Cost$68,555 per counselor per school with fringe. Total cost for three counselors$205,665 per year. • o Option'#2 hires hourly counselors during school hours at $28 per hour for 5 hours per day plus 19%. fringe. Total cost is $89,964 for three hourly counselors per year. Resources for ESE students/programs ,o Option #1 includes hourly non-degreed teaching'assistants.at$10.20 per hour+• 19% fringe (5 hours per days x 180 days = $10,925 per). plus $50 per for paraprofessional exam ($1,000) for 20 assistants at $219,484 for six (6) schools. o Option #2 includes hourly degreed teaching assistants at '$28 per hour + '19% fringe(5 hours per days x 180 days=$29,988 per)for 20 assistants at $599,760 for six.(6)schools. • Weekend student tutorial program w/particlpation incentives and snacks provides'for hourly MDC honors program students at$10 per hour for 3 hours per week for 36.weeks plus snacks at $3,000 per site ($1,080 per tutor for 10 tutors x. 36 days plus snacks). Bus .transportation for youth to be determined. Total cost $13,800 per school for 6 schools at$82,800, • Truancy prevention programs era provided through MDCPS success programs. City may•apply for grant funding (Ex..JAMS)for.75 youth front MBSH in 2018-19 at$37,000. • Provide additional security guards provides for hiring of part time security between $10- $1'8 per hour and 19%fringe ($10,710 pail with projection'of 16 positions(8.elementary, 3 Nautilus,'5 Beach High).. Total cost$171,360. • Provide Internet safety classes o Option#1 provides internet safety through MDCPS at no cost o Option #2 provides Internet.safety through outside provider at $2,000 for 2 hour class-for 1;000 youth per class. Total cost$6,000 for-three schools. • Technology training at school sites for parents/guardians offered at no cost through MDCPS MB Parent Academy • Provide information technology(IT)support to public schools o Option#1,provides for hourly degreed 1T-support at$28 per hour plus 19% fringe 'for 5.8 hours per day for 180 days a year. Total cost for 3 positions is $104,358 - o Option #2 provides for'full time IT support at $28 per hour plus 19% fringe at $66,910 per position. Total for 3 positions$200,730. 628 • VVI:U.7191I CI IVellipe IV.uoI�OOHr C-H/JU-4JL4-DUUU-It%UJD/1U4C/Cr • DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C • Attachment C • • ollantik o1� iNitMl1MR • .,slf Ali,' i s j. = 1700 Convention Cenler.Drive,Miami Beach,Florida 33139,www,rniarnibeachfl•gov 'OFFICE OF THE CiTYAATi'ORNEY • Tel:305-673-7470;.Fax:305-673-7002' • April.11,2018 Certified Mail No. Return Receipt Requested . Mr.Alberto Carvaiho • Superintendent of Schools Miami-Dade County-Public Schools 1450 N.E,.2n4 Avenue,Suite.912 Miami; Florida 33132 RE; Interlocal Agreement(the Agreement)between The School BoardiofMiami-Dade County, Florida (M-DCPS) and the 'City of Miami- Beach, Florida (the City) for the funding of Voluntary.Prekindergarten-(VPK)classes.• Dear Mr.Carvatho: • • Pursuant to the above'captioned Agreement;the City currently provides funding for two(2)VPK classes, ' , being offered at Biscayne Elementary School and Fienberg Fisher-K-8 Center(the VPK program). • At today's meeting of the City's Finance and Citywide Projects Committee(the Committee),Committee members provided direction to the Adminisfratlon to recommend not appropriating funds for the VPK program for the fiscal year'2018'-2019 budget A final•decision WO not be.made until the issue Is discussed by the Mayor and City Commission,during the April 11, 2018 City Commission meeting; however, in an abundance of caution, 1 wanted to place you-on notice of the possibility that ihe VPK , program may not be funded for next year. If the decision Is made by the City Commission to not fund the VPK.program for next year,the City will promptly send you a notice of termination pursuant to Section 3.08 of the Agreement. Should you,have any questions, please do not hesitate to contact me.directly at 305-673-7020, Sincerely; Dr.Leslie D.Rosenfeld 'Chief'Learning and Development Officer Cc: Via e-mail only: Raul J.Aguila, City Attorney Jimmy L. Morales,City.Manager Kathie Brooks,Assistant City Manager • Via Certified Mail-Return Receipt Requested: • Marie Izqulerdo, MDCPS Chief Academic Officer Walter Harvey,MDCPS School Board Attorney • • • 629 • uue uougl l CI Ivelupe IIJ.VOl Vollr C-i-,JV-4044-oyUU-IhVJ17F1J4CI cr DocuSign Envelope ID:F06946C3-A537-42C5-A6FB-06D53C3B299C MI A M i B E AC H CottraEtitiocumenL Rai dlttg FOOT) Cohirai "Now, ;` . . .. ICA:Maria Matinez Reading.Interventionist 23-24 Amendment No.1 .Coritracti:rr Re uestln: .attment Maria Matinez EDUCATION&PERFORMANCE INITIATIVES De o artmertt Uireator Name&SEnature. ^ ACM Naiinel&-Sl s 'aturL DR.LESLIE ROSENFELD CW JASON GREENE Cjovo lowt. 16,I82 CAD3O744F_ 211e693,38C446F N N , , ; .Document'[ a.e Seect One Type 1—Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation. Type 2-Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation. X Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor Other: Brie°ISturma &Pur-ose attaeh=merito If additional.-ace ia,necessa Amendment raising Contractors pay from$15 to$18,and raising annual account from$9,450 to$10,000.The Contractor will provide reading intervention at Biscayne Beach Elementary for the 2023 —2024 academic school year. An educational enhancement approved by Reso 2018-30259 is reading tutors for students who attend SPE,NBE,Biscayne Elern,Fienber/Fisher K-8 and Nautilus Middle Schol,in an amount not to exceed$50,000.Reso 2018-30259 authorizes the.City.Manager and City Clerk to"execute any and all required agreements and documents to implement the educational enhancements." ermG ° ' _ n a1,Per oxi ..k e tat ierM br'i":inal'+Renewals September 1,2023-June 7,2024 " ;' mdin 1d Ormafto° Grant Funded: Yes I X I No I State Federal Other: Cost&'Pursdin:S.urce Nall -Annual Cost Account, 03 .ut E ai ceim.enr `r. 1 $10,000 011-0332-000343-16-400-582-00, Yes X No. 2 Yes No 1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3.Budget approval indicates approval for current fiscal year only.Future years are subject to City Commission approval of annual adopted operating budget. ,<,Antliort City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: Reso 2018-30259 If no;explain.why CC approval is not required: Legal Form Approved: I X Yes I No If no,explain:below why form approval is not tnecessa y: • CoM.Ilan e.A .t al'S seeattacbed , Procurement N/A Grants: Budget:,Tameka Otto , g� ;, Information Technology:. Stewart to, SBwert Risk Management:Marc is�'8: r- Fleet&Facilities: Chevalier [Mot(f,. r Human Resources:Marla7 - Other: Alpizar E4 ZAWA tel3C.