LTC 025-2024 December Monthly Staffing Update for the Building DepartmentMIAM I BEACH
RECEIVED
JAN 23 2024
CITY OF M IAMI BEACH
OFFICE Or "n ITV CLERK
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
LTC#
025-2024
LETTER TO COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor Steven Meiner and Members of the City Commission
Alina T. Hudak, City ManaA\J(
January22, 2024 (/)'
December Monthly Staffing Update for the Building Department
The purpose of this L TC is to provide the Commission with a monthly update, as requested in
Resolution No. 2023-32656, on staffing updates from the Building Department, with a report to
specifically identify (1) each vacant position in the Building Department by title, section, and trade;
(2) the length of time each vacant position has remained vacant, by section and trade; (3) the
total number of vacant positions and overall vacant positions in the department; and (4) specific
steps taken each month to fill positions, such as the total number of interviews conducted and
other relevant efforts to fill the position. See Attachment A for data requested.
Below please find a summary update of our recent recruitment activities for the month of
December 2023:
• Advertised 9 positions on the City's website via GovernmentJobs.com, Career Builder,
Indeed, and Gold Coast Schools of Construction.
• Continued advertising with International Code Council, Building Officials Association of
Florida, South Florida Building Officials Association, Board of Rules and Appeals through
mass emails, and Linked-In postings to City jobs page.
• 12 Applications were received for the technical trade positions. Of those 12, only one (1)
for the Electrical Inspector position had the credentials necessary to qualify for the
positions applied for. An interview has been scheduled with the qualified applicant.
• 21 interviews were held in December. Two interviews for Electrical Inspector vacancy and
19 interviews for Permit Clerk. Four (4) candidates were selected to fill vacant permit clerk
positions. Interviews for Electrical Inspector are still being held.
• Maintained ten (10) permit clerk positions with staffing agency temps to maintain service
level requirements and assist with workload of staff out on leave.
• Maintained seven (7) C.A.P. government employees to maintain service level
requirements.
• Maintained one Mechanical Reviewer- Independent Contracts (ICAs) with other Building
employees from other Municipalities to continue providing timely services.
In addition, Human Resources and/or the Building Department have recently:
• Closed out all continuous job announcements and referred qualified applicants to the
Building Department for the month of December 2023 on December 31, 2023.
• Reopened all advertisements for the positions that we currently have vacant; the posting
will close on January 31, 2024, unfilled positions will reopen to commence with a fresh
pool of applicants.
• Continue to encourage employee referrals to encourage current employees to recommend
possible candidates, resulting in two referrals
• Continue to mention available opportunities and inform potential candidates during our
monthly meetings and trainings with the public.
Please let us know if you have additional questions.
c: Executive Staff
Management Team
D
B
e Created 01/01/2024
uilding Vacancy Statistics December 2023 "Attachment A"
Department Position Per Vancancies Vacanices Vacancies True Vacancies
Department FT &PT as % of not filled as %
Department by Temps Dept
BUILDING SERV - 88 19 22.00% 7 8%
BUILDING
ID Position Id Tile Salary Grp Grade Code Min Salary Max Salary Termination Date Days Open Section Status
1 3150 SR MECHANICAL INSP 0 CGSA 514 71153.68 114917.92 05/10/2023 237 Mechanical Advertising
2 2962 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 04/08/2022 634 Building Advertising
3 8881 OFFICE ASSOCIATE IV CUNC U12 46087.08 76893.7 02/26/2023 310 Building Being Reclassified.
4 8928 PERMIT CLERK1011-1 CCWA H20B 43048.46 62347.22 08/14/2022 506 Building f lied by a Contract/Temp Employee
5 8929 PERMIT CLERK1011-1 CCWA H20B 43048.46 62347.22 09/11/2023 113 Building f lied by a Contract/Temp Employee
6 9312 PERMIT CLERK1011-1 CCWA H20B 43048.46 62347.22 06/29/2022 552 Building f lied by a Contract/Temp Employee
7 609 ELECTRICAL INSP 011- CCWA H34B 66385.8 104881.4 08/31/2023 124 Electrical Advertising
8 612 CHIEF MECHANICAL INS CUNC U22 83358.08 139078.94 07/08/2022 543 Mechanical [Advertising; CAP Temp working
9 624 CHIEF STRUCTURAL ENG CUNC U24 106705.82 193054.68 11/30/2020 1128 Structural [Advertising; CAP Temp working
10 627 CHIEF STRUCTURAL ENG CUNC U24 106705.82 193054.68 09/15/2023 109 Structural [Advertising; CAP Temp working
11 630 SR BUILDING INSP 011 i CGSA 514 71153.68 114917.92 08/31/2022 489 Building \Advertising; CAP Temp working
12 631 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 10/14/2022 445 Building [Advertising; CAP Temp working
13 634 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 11/30/2020 1128 Building [Advertising; CAP Temp working
14 523 PERMIT CLERK1011-1 CCWA H20 43048.46 62347. 22 07/21/2023 165 Building Advertising
15 11216 PLUMBING INSPECTOR CCWA H34B 66385.8 104881.4 06/27/2023 189 Plumbing [Advertising; CAP Temp working
16 11217 PLUMBING INSPECTOR CCWA H34B 66385.8 104881.4 06/27/2023 189 Plumbing Advertising
17 11068 BLDG OPER MGR CUNC U23 92012.18 153517.78 10/24/2022 435 Building Advertising
i 18 10744 PERMIT CLERK 1 CCWA H208 43048.46 62347.22 08/27/2023 128 Building Flied by a Contract/Temp Employee
i 19 10761 PERMIT CLERK I CCWA H20B 43048.46 62347.22 10/05/2023 89 Building Flied by a Contract/Temp Employee
1/2/2024 10/21.29 AM
Close ail prior adverti sem ents and refered the candidates to the Department. Th en we reopened all new adverti sem ents to close on January 31st, 2024,
-- Exam Plan Exam # "
Plumbing Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Chief Structural Engineer
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Building Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Mechanical inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Building Ops Manager
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Chief Mechanical inspector
Open Date:
Close Date:
Applications received.
Qualified candidates referred:
Date interviews begin:
Building Inspector
1967
1/3/2024
1/31/2024
3
0
Building to advise
1965
1/3/2024
1/31/2024
0
0
Building to advise
1971
1/1/2024
1/31/2024
0
0
Building to advise
1972
1/3/2024
1/31/2024
0
0
Building to advise
1963
1/3/2024
1/31/2024
3
0
Building to advise
1964
1/3/2024
1/31/2024
0
0
Building to advise
1970
1/2/2024 1021:29 AM
No Furt her Vacancies
Cert Structural Plans
Exam ine r Resi dential
O pen Date:
Cl ose Date:
A pplicatio ns received:
Q ualified cand idates referred :
Date interview s begin:
Certifi ed Structural Pla ns
Exam iner
O pen Date:
Clo se Date:
A pplications received :
Q u a lifi e d c a n didates referred:
D a t e in t e rv ie w s b e g in :
E le ct r ic a l In s p e c t or
O p e n D ate:
C lo s e D a t e :
A p p lic a t io n s r e c e iv e d :
Q u a lifi e d c an d id a t e s r e f er r e d :
D a t e in t e r v ie w s b e g in :
1969
1/3/2024
1/31/2024
0
0
Building to advise
1968
1/3/2024
1/31/2024
0
0
Building to advise
2019
1/3/2024
1/31/2024
6
Building to advise
1/2/2024 10.21 29 AM