Renewal with Price Adjustment for Medical Services for Post-Employment Services 211 _ F c.'HYR
DocuSign Envelope ID:9A6F6914-4FA0-49E6-9BAS-CC2443978734
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DocuSign Envelope ID:C95FD41C-1EBB-431F-B578-DF6B613A1403
City Commissioner Memorandum—REQUEST FOR APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON
SERVICE/TASK ORDER AND CHANGE ORDERS FOR CITY-AWARDED CONTRACTS.
December 13, 2023
Attachment A
Renewal with Price Adjustment
ITEM#1
Agreement No. Title
RFP 2020-144-JC Medical Services for Pre and Post-Employment Services
Contractor Initial Award(Current) 1st Renewal(Past) Requested Renewal Term(This item)
Mount Sinai Medical Center of 6/1/2021 —5/31/2023 6/1/2023—5/31/2024 6/1/2024—5/31/2025
Florida, Inc.
Estimated Impact Amount: GL Account No.
The Department has estimated an annual fiscal impact of 540-1791-000343-13-421-592-00-00-00-
$102,000 (inclusive of the requested increase) for these
services.
Brief Scope of Agreement:
The purpose of this Agreement is to provide medical services for pre and post-employment services as required by the Human
Resources Department.
Request:
This item seeks approval from the Mayor and City Commission to exercise the second renewal with a 2%price adjustment,pursuant to
Section 3.2,"Option to Renew with Price Adjustment"of the Agreement,as requested by the provider(see Attachment B).
Justification:
On September 16,2020,the City and Mount Sinai Medical Center of Florida, Inc.executed an Agreement for medical services for pre
and post-employment services pursuant to RFP 2020-144-JC.The initial term is valid through May 2024.The Agreement allows term
extensions of three one-year renewals and allows the provider to request a maximum rate increase of 2%at the time of renewal.The
provider has requested a rate increase of 2% due to recent inflationary pressures. The rate increase requires approval of the City
Commission. The Human Resources Department has reviewed the requested rate increase and believes the increase is fair and
reasonable due to the reported inflation. The Department has the budget to absorb the rate increase and recommends renewing the
Agreement for the second one-year option through May 2025 with the 2%price adjustment effective June 1,2024.
Change Order/Contract Amendments-Request for Name Change
ITEM#2
Agreement No. Title
ITB 2020-055-AY Temporary Staffing Services
Contractor Current Term
Best Candidates LLC d/b/a Creating Staffing to DSS Holdings 2/12/23-2/11/24
LLC d/b/a The Jobsquad
Brief Scope:
The purpose of this Agreement is to provide the City departments with an option for qualified temporary personnel due to vacant positions
or other temporary needs.The assignment of temporary personnel is managed by the Human Resources Department.Best Candidates
LLC,an awarded contractor,seeks the City's consent to the assignment and assumption of the Agreement from Best Candidates LLC
d/b/a Creating Staffing to DSS Holdings LLC d/b/a The Jobsquad.
Request:
This item seeks approval from the Mayor and City Commission for the assignment and assumption of the Agreement from Best
Candidates LLC d/b/a Creating Staffing("Assignor")to DSS Holdings LLC d/b/a The Jobsquad. ("Assignee"), pursuant to Section 23,
"Assignment"of the ITB.
Estimated Impact Amount: GL Account No.
The assignment does not have a fiscal impact beyond normal contract expenditures. Expenditures N/A
are subject to funds availability approved through the City's budgeting process.
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DocuSign Envelope ID:9A6F6914-4FA0-49E6-9BA8-CC2443978734
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City Commissioner Memorandum-REQUEST FOR APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON
SERVICE/TASK ORDER AND CHANGE ORDERS FOR CITY-AWARDED CONTRACTS.
December 13, 2023
Justification:
On February 12, 2020,the City Commission approved the award and execution of an Agreement, pursuant to ITB 2020-055-AY,with
Best Candidates LLC d/b/a Creating Staffing (the "Contractor") for temporary staffing services pursuant to Invitation to Bid (ITB) No.
2020-055-AY("the Agreement")for temporary staffing services.On August 30,2023,the Contractor notified the City that Best Candidates
LLC d/bla Creating Staffing("Assignor")was acquired by DSS Holdings LLC d/bla The Jobsquad(Assignee). Pursuant to Section 23 of
the Agreement,any assignment of the Agreements requires the written consent of the City Commission. Staff collected and reviewed
the necessary information from the Assignee and determined that DSS Holdings LLC d/b/a The Jobsquad complies with all the ITB
requirements.
Task Orders
ITEM#3
Agreement No. Title
ITB 2020-044-AY Prequalification Pool for Pressure Washing Services
Contractor
Green Earth Power Washing
Brief Scope:
The contract award established a pool of prequalified contractors from whom quotes could be sought for pressure washing services.
Pursuant to Resolution 2020-31208,purchases exceeding$100,000 require City Commission approval.
Request:
This item seeks Commission approval to issue a purchase order(s)for pressure washing services at various City garages for FY24 in an
amount not to exceed$364,642.00,or one year,whichever comes first.
Impact Amount GL Account No.
$364,642.00 $32,752.00 142-6976-000325-27-413-526-00-00-00- 7th Street Parking Garage
$53,550.00 463-1990-000325-31-413-526-00-00-00- Anchor Garage
$31,852.00 467-1996-000325-31-413-526-00-00-00- Pennsylvania Garage
$31,788.00 468-1998-000325-27-413-526-00-00-00- Collins Park Garage
530,700.00 484-0470-000325-27-413-526-00-00-00- 5th&Alton Garage(if needed)
$184,000.00 480-0463-000325-27-413-526-00-00-00- 12th Street Parking Garage $9,392.00
13th Street Parking Garage $17,192.00
17th Street Parking Garage $65,780.00
42nd Street Parking Garage $31,436.00
City Hall Parking Garage $33,300.00
Sunset Harbor Garage $26,900.00
Justification:
On March 18, 2020, the City Commission awarded ITB 2020-044-AY for a Prequalification Pool for Pressure Washing Services. On
October 17, 2023,the Facilities and Fleet Management Department issued ITQ No.2024-009-JH,pursuant to ITB No.2020-044-AY,to
the nine(9)prequalified vendors in the pool to provide pricing for pressure washing services at various parking garages Citywide. Four
quotes were received(see Attachment C),and Green Earth Power Washing was the lowest bid received,as noted below.
Green Earth Power Washing $364,642.00
SFM Services,LLC $506,097.08
Endirt LLC $633,556.00
Dream Clean Inc. $920,824.00
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City Commissioner Memorandum-REQUEST FOR APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON
SERVICE/TASK ORDER AND CHANGE ORDERS FOR CITY-AWARDED CONTRACTS.
December 13, 2023
ITEM#4
Agreement No. Title
ITB 2021-060-DF Prequalification Pool for Cisco Networking Equipment
Contractor
CDW Government LLC
Brief Scope:
The contract award established a pool of prequalified Cisco Gold-certified partners to expedite the selection of vendors for future projects
from whom quotes could be sought for Cisco networking equipment and services. Pursuant to Resolution 2021-31938, purchases
exceeding S100,000 require City Commission approval.
Request:
This item seeks Commission approval to issue purchase orders to CDW Government LLC,pursuant to the results of the ITQ noted below,
for the SMARTnet renewal.
Impact Amount GL Account No.
$142,764.27 550-0640-000325-14-413-582-00-00-00
Justification:
On December 8,2021,the Mayor and City Commission passed and adopted Resolution 2021-31938,pursuant to ITB 2021-060-DF,to
establish a pool of Cisco gold-certified partners.On September 28,2023,the IT Department issued ITQ No.2023-0640-043-IT,pursuant
to ITB No.2021-060-DF,to the two(2)prequalified vendors in the pool to provide pricing for the SMARTnet software renewal.Only one
quote from CDW Government LLC was received in the amount of$142,764.27(see Attachment D). SMARTnet is a service that gives
the IT Department anytime access to CISCO experts and resources to maximize operational efficiency and minimize issues.
ITEM#5
Agreement No. Title
ITB 2021-060-DF Prequalification Pool for Cisco Networking Equipment
Contractor
CDW Government LLC
Brief Scope:
The contract award established a pool of prequalified Cisco Gold-certified partners to expedite the selection of vendors for future projects
from whom quotes could be sought for Cisco networking equipment and services. Pursuant to Resolution 2021-31938, purchases
exceeding$100,000 require City Commission approval.
Request:
This item seeks Commission approval to issue purchase orders to CDW Government LLC,pursuant to the results of the ITQ noted below,
for Cisco consulting support for WebEx.
Impact Amount GL Account No.
$146,250.00 550-0640-000312-14-413-582-00-00-00
Justification:
On December 8,2021,the Mayor and City Commission passed and adopted Resolution 2021-31938, pursuant to ITB 2021-060-DF,to
establish a pool of Cisco gold-certified partners.On October 26, 2023,the IT Department issued ITQ No.24-0640-001-IT, pursuant to
ITB No.2021-060-DF,to the two(2)prequalified vendors in the pool to provide pricing for Cisco consulting support for SME Quick Start
Cisco.The Sentinal Technologies quote is the lowest quote at$75,600.00;however,the vendor was deemed non-responsive for failure
to comply with the requirements of the ITQ. The second lowest quote was received by CDW Government LLC in the amount of
$146,250.00(see Attachment E).
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ASSIGNMENT AND ASSUMPTION OF AGREEMENT
AND
CONSENT TO ASSIGNMENT AND ASSUMPTION OF AGREEMENT
1/29/2024 1 11:45 EST
This Assignment and Assumption of Assignment(the"Assignment")is entered into with the date of L 7 day
of Drcanbefr2023,by and among the CITY OF MIAMI BEACH,a Florida municipal corporation, whose
address is 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), BEST CANDIDATES
LLC D/B/A CREATIVE STAFFING a State of Indiana Limited Liability Company,whose principal address is
4101 Edison Lakes Parkway Suite 350 Mishawaka, Indiana,46545(the"Assignor"); and DSS HOLDINGS
LLC D/B/A THE JOBSQUAD a State of Indiana Limited Liability Company,whose principal address is 4101
Edison Lakes Parkway,Suite 350,Mishawaka, Indiana,46545(the"Assignee").
WITNESSETH:
WHEREAS, on February 12. 2020, the Mayor and City Commission awarded and authorized the
execution of the Agreement with Best Candidates LLC d/b/a Creative Staffing for temporary staffing services
(ITB)No. 2020-055-WG; and
WHEREAS the City and Best Candidates LLC d/b/a Creative Staffing entered into an Agreement
dated February 12,2020(the"Agreement"),which is incorporated herein by reference and attached as Exhibit
"1"hereto;and
WHEREAS,on April 1, 2023,DSS Holdings LLC d/b/a The Jobsquad, completed a transaction to
acquire Best Candidates LLC d/b/a Creative Staffing, and
WHEREAS, Best Candidates LLC d/b/a Creative Staffing seeks the City's consent ("Consent to
Assignment")to the Assignment and assumption of the Agreement from Best Candidates LLC d/b/a Creative
Staffing("Assignor")to DSS Holdings LLC d/b/a The Jobsquad("Assignee"); and
WHEREAS, pursuant to Section 23, "Assignment" of the Agreement, any assignment of the
Agreement requires the written consent of the City; and
NOW,THEREFORE,the City. Best Candidates LLC d/b/a Creative Staffing, and DSS Holdings LLC
d/b/a The Jobsquad, for and it consideration of the mutual covenants, agreements, and undertakings herein
contained,do by these presents mutually covenant and agree as follows.
1. The above recitals are true and correct and are incorporated herein as part of this Assignment.
2. Best Candidates LLC d/b/a Creative Staffing hereby assigns and transfers to DSS Holdings LLC d/b/a
The Jobsquad; all of its rights, title, interest, and obligations in and to the Agreement by and between
Best Candidates LLC d/b/a Creative Staffing and the City of Miami Beach (the"City")dated 12'h day of
February 2020. for temporary staffing services (the "Agreement"), which Agreement is incorporated
herein by reference and attached as"Exhibit 1" hereto.
3. DSS Holdings LLC d/b/a The Jobsquad hereby accepts the Assignment of the Agreement and further
assumes and agrees to perform all of the duties and obligations of Best Candidates LLC d/b/a Creative
Staffing under the Agreement and further agrees to be liable and subject to all conditions and restitutions
to which Best Candidates LLC d/bla Creative Staffing is subject to under the Agreement.
4. Upon execution of this Assignment, and for purposes of interpreting the Agreement, all references to
Best Candidates LLC d/b/a Creative Staffing. under the Agreement, shall hereinafter be deemed to
refer to DSS Holdings LLC d/b/a The Jobsquad.
5. DSS Holdings LLC d/b/a The Jobsquad agrees to honor and maintain all required warranties and
responsibilities for all projects previously completed by Best Candidates LLC d/b/a Creative Staffing and
any ongoing project that Best Candidates LLC d/b/a CreativeStaffing has with the City as of the effective
date of this Consent to Assignment.
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6. Simultaneously herewith, DSS Holdings LLC d/b/a The Jobsquad shall furnish to the City's Risk
Manager certificates of insurance or endorsements evidencing the insurance coverage as specified in
the Agreement.
7. All written notices giver to the Consultant under the Agreement shall be addressed to the following:
DSS Holdings LLC d/b/a The Jobsquad
4101 Edison Lakes Parkway, Suite 350
Mishawaka. Indiana 46545
Attn. Amber Hart
Tel 305-279-7799
Email: sweaver!a thelobsquad.com
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IN WITNESS WHEREOF, Best Candidates LLC d/bla Creative Staffing and DSS Holdings LLC d/b/a
The Jobsquad have caused this Assignment to be executed by their appropriate officials as of the date first
entered above
FOR CONTRACTOR(ASSIGNOR): BEST CANDIDATES LLC dlbla CREATIVE
STAFFING
--"— 6,511(6 resident Q .)..
JJoel (- 4 l 2c�I e.-2
Print Name
Date: /2/27/Zo2,3
FOR NEW CONTRACTOR(ASSIGNEE): DSS HOLDINGS LLC dlbla THE
JOBSQUAD
n
. President
_Jor a Gori'Lale2
JJ Print Name
Date: 12/z 7/2 0 2J.
CONSENT TO ASSIGNMENT AND ASSUMPTION OF AGREEMENT
The City hereby acknowledges and consents to the Assignment and Assumption Agreement,
pursuant to Section 23, "Assignment'of the Agreement, without warranties of any kind whatsoever
being made incident to this Consent or the Assignment
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST: Docusgnedby.
4611. f. Gralan ado at
By: �ee�a
Ra of i;ranad , City Clerk ina T. Hudak,City Manager
1/29/2024 I 11:45 EST Date: APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
cti.A,14—Ottkili---- oIJy//ZN
7City Attorney ' Date
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Competitive Bid Reports-C2 I
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak,City Manager
DATE: December 13,2023
SUBJECT:REQUEST FOR APPROVAL OF ROUTINE RENEWALS, TASK ORDERS, CHANGE ORDERS,
OR CONTRACT AMENDMENTS FOR CITY-AWARDED CONTRACTS.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission approve the item as detailed in Attachment A for Mount Sinai
Medical Center of Florida, Inc., Best Candidates LLC d/b/a Creating Staffing to DSS Holdings LLC d/b/a The Jobsquad,Green Earth
Power Washing,and CDW Government LLC.
BACKGROUND/HISTORY
This summary item addresses routine adjustments required to City agreements,which may include term extensions,or approval of
task orders, change orders, or amendments. Contracts included in this item may require one of the following adjustments, as
detailed in Attachment A.
Renewals/Extension — As is customary, many agreements resulting from competitive solicitations include renewal clauses that
allow for the extension of an Agreement for a certain number of renewal periods beyond the original term, as may be stipulated in
the solicitation or resulting agreement. The renewal periods allow the City to continue acquiring the necessary goods and services
from reputable contractors at prices established through competitive solicitations. In some cases, the City may require extending
agreements, on a month-to-month basis,beyond the terms stated in the solicitation to ensure continuous operations until such time
replacement agreements can be executed.An explanation is included in Attachment A.
Task/Service Orders — Certain contracts, especially those awarded to pools of contractors, require service/task orders to be
approved prior to the commencement of work. Work included in the service/task orders is consistent with the contracts approved
by the City Commission.An explanation is included in Attachment A.
Change Orders/Contract Amendments—Occasionally, it is necessary to approve minor change orders or amendments to existing
contracts.An explanation is included in Attachment A.
ANALYSIS
Details on the items for which approval is sought are included in Attachment A.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
The fiscal impact is included in each item in Attachment A.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the renewals/extensions, task/service orders, or
change orders/amendments, as detailed in Attachment A for Mount Sinai Medical Center of Florida, Inc., Best Candidates LLC
d/b/a Creating Staffing to DSS Holdings LLC d/b/a The Jobsquad,Green Earth Power Washing,and CDW Government LLC.
Applicable Area
Not Applicable
Is this a"Residents Right to Does this item utilize G.O.
Know"item,pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Organizational Innovation-Implement City Commission goals and policies through the strategic plan and budget.
h ttps://mi amibeach.novusagenda.com/agendapublic/CoverSheet.aspx?I tem I D=327248Meeting I D=1197 1/2
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Legislative Tracking
Procurement
ATTACHMENTS:
Description
O Attachment A
O Attachment B
O Attachment C
O Attachment D
O Attachment E
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M I A M I BEACH Contract/Document Routing Form
ontract No. Mir
ITB 2020-055-AY Temporary Staffing Services
Contractor
From Best Candidates LLC d/b/a Creative Staffing to DOS Holdings LLC d/b/a The Jobsquad Procurement
enf drector flame, ature& • rT i ar.is i2 ate..
Alex Denis/Marla Alpizar C�,p �� ' :1/24/2024 I 1 T /14/1014 ) 10:13 EST
-47 ,., _ V, Select One
x Type 1-Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation.
Type 2-Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement
Type 5—Grant agreements with the City as the grantor Type 8—Other:
On February 12,2020,the Mayor and City Commission awarded and authorized the execution of the Agreement with
Best Candidates LLC d/b/a Creative Staffing for temporary staffing services pursuant to(ITB)No.2020-055-WG.
On April 1, 2023, DDS Holdings LLC, d/b/a The Jobsquad, acquired Best Candidates LLC d/b/a Creative Staffing and
sought the City's consent to the Assignment and Assumption from Best Candidates LLC d/b/a Creative Staffing
("Assignor') to DDS Holdings LLC d/b/a The Jobsquad, ('Assignee") pursuant to Section 23, "Assignment" of the
Agreement.On December 13,2023,the City Commission approved the Assignment and delegated the authority to the
City Manager to sign the Amendment(see Attachment A).
Therefore,based on the justification stated herein and pursuant to the approval of the City Commission,this item seeks
the City Manager's signature on the Consent of Assignment.
02/12/2020 to 02/11/2023 2 Five Years
Grant Funded: Yes No I State Federal 111 Other:
• L.la Account •
...
1 N/A No impact Yes X No
1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3.
Budget approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the
annual adopted operating budget.
City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: j CC Meeting Date:
N/A C2 I 12/13/2023
If no,explain why CC approval is not required:
Legal Form Approved: X Yes No If no,explain below why form approval is not necessary:
Comrovee attached)
Procurement: Grants: N/A
Alex Denis Ai.rt..,
Budget: .�. Information N/A
Tameka Otto StewartS „ Technology:
Analyst:Yelina Iglesias JI
Risk Management: N/A Fleet&Facilities: N/A
Human Resources: N/A Reviewed:
Theresa Buigas r t