Resolution 2024-32904 RESOLUTION NO. 2024-32904
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION)AND WAIVING, BY
5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT IN
SECTION 2-367(E) OF THE CITY CODE, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE CITY
MANAGER, OR DESIGNEE, TO NEGOTIATE AN AGREEMENT FOR THE
PURCHASE OF TECHNOLOGY EQUIPMENT, PARTS, SOFTWARE,
INSTALLATION, AND SUPPORT SERVICES FROM CONSTANT
TECHNOLOGIES, INC., AS NECESSARY TO EQUIP AND MAINTAIN THE
REAL—TIME INTELLIGENCE CENTER, NOT TO EXCEED THE AMOUNT
APPROPRIATED ANNUALLY FOR THESE GOODS AND SERVICES
THROUGH THE CITY'S BUDGETARY PROCESS.
WHEREAS, the City of Miami Beach Police Department ("MBPD") has built a significant
network of video surveillance cameras covering many city facilities, parks, buildings, offices,
public thoroughfares, roadways, and critical infrastructure; and
WHEREAS, MBPD has also implemented a Patrol Drone Operator program; augmented
the Unmanned Aerial Systems program that supports SWAT,Traffic Homicide, Crime-Scene, and
other specialized missions; and expanded the use of platforms designed to identify and monitor
criminal activity; and
WHEREAS, these security systems have traditionally been operated and managed by
individual units within MBPD for their specific purposes; and
WHEREAS, pursuant to Resolution 2022-32337, the Mayor and City Commission
allocated funding for a Real-Time Intelligence Center ("RTIC") and as a result, MBPD began
conducting research and examining the possibility of creating a dedicated RTIC where all these
systems could be brought together and actively monitored by dedicated personnel with
specialized training; and
WHEREAS, as part of the 2018 Public Safety G.O. Bond, the Mayor and City Commission
approved a major renovation to the Police Headquarters Building and the Architect/Design
Consultant was engaged to assist in re-prioritizing the first phase of this renovation to include a
dedicated area set aside for the RTIC; and
WHEREAS, the Facilities and Fleet Management Department have been coordinating the
site plan and design of the RTIC room with assistance from the Police and Information Technology
Departments; and
WHEREAS, MBPD assigned the Technical Operations Unit and Crime Analysis Unit to
conduct research and look at four independent, but interrelated, components related to the
creation of the RTIC, which included: 1. Site Plan/Construction, 2. Equipment and Technology, 3.
Personnel and Staffing, and 4. Concept of Operations; and
WHEREAS, as part of their research and development, the Technical Operations Unit
conducted numerous site visits to agencies with operational Crime Centers, including but not
limited to, Miami-Dade Police Department; City of Miami Police Department; City of Coral Gables
Police Department; Cox Communications Global Security Operations Center (GSOC); City of
New Orleans Police Department; City of Houston Police Department; City of Atlanta Police
Department; and the New York City Police Department; and
WHEREAS, during all site visits conducted by the Technical Operations Team, the
Haivision Mission Critical Systems platform stood out as the leader in the industry, with the ability
to deliver a high-quality, reliable, consistent, and scalable video distribution solution; and
WHEREAS, one of the decisive factors in selecting this platform was the ability to scale
real-time intelligence to other locations within the police headquarters building and, eventually, to
other city facilities such as the Mobile Command Vehicle, the CMB Emergency Operations
Center, the City Manager's Office, and other locations as needed; and
WHEREAS, the Haivision platform also integrates closely with MBPD's security camera
video management system and can ingest a variety of feeds from many of the technology
platforms already in use in the City; and
WHEREAS, Haivision does not sell directly to customers, and in turn, provides solutions
through vendors and integrators. Haivision has highly recommended Constant Technologies,Inc.
as their premier integrator in Florida; and
WHEREAS, based upon the longstanding and satisfactory performance record of
Haivision, including their compatibility with the City's existing security systems, the City Manager
recommends waiving, by 5/7th vote, the formal competitive bidding requirement in Section 2-
367(e) of the City Code, finding such waiver to be in the best interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accepting the recommendation of the City Manager(as set forth in the City
Commission Memorandum accompanying this Resolution) and waiving, by 5/7th vote, the formal
competitive bidding requirement in Section 2-367(e) of the City Code, finding such waiver to be
in the City's best interest, and authorizing the City Manager, or designee, to negotiate an
agreement for the purchase of technology equipment, parts, software, installation, and support
services from Constant Technologies, Inc., as necessary to equip the Real-Time Intelligence
Center, not to exceed the amount appropriated annually for these goods and services through
the City's budgetary process.
PASSED and ADOPTED this 31 day of TGn14c ry , 2023.
ATTEST:
711 FEB 0 6 2024 Steven Meiner, Mayor
Rafael E. Granado, City Clerk
� �ti' APPROVED AS TO"
FORM & LANGUAGE
;urQRPORATE4 &FOR EXECUTION
Sponsored by Commissioner Alex J. Fernandez ;. ,.��s
•
City Attorney `w. Date
Resolutions- R7 M
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: January 31, 2024
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION)AND WAIVING, BY
5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT IN
SECTION 2-367(E) OF THE CITY CODE, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE CITY
MANAGER, OR DESIGNEE, TO NEGOTIATE AN AGREEMENT FOR THE
PURCHASE OF TECHNOLOGY EQUIPMENT, PARTS, SOFTWARE,
INSTALLATION, AND SUPPORT SERVICES FROM CONSTANT
TECHNOLOGIES, INC., AS NECESSARY TO EQUIP AND MAINTAIN THE
REAL-TIME INTELLIGENCE CENTER, NOT TO EXCEED THE AMOUNT
APPROPRIATED ANNUALLY FOR THESE GOODS AND SERVICES
THROUGH THE CITY'S BUDGETARY PROCESS.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, adopt the Resolution:
BACKGROUND/HISTORY
The City of Miami Beach Police Department "MBPD" has built a significant network of video
surveillance cameras covering many city facilities, parks, buildings, offices, public
thoroughfares, roadways, and critical infrastructure. MBPD has expanded the,use of License
Plate Readers (LPR)throughout the City. Additionally, MBPD has implemented a Patrol Drone
Operator program to support field operations and augment the overall Unmanned Aerial
Systems program that supports SWAT, Traffic Homicide, Crime-Scene, and other specialized
missions. The Crime Analysis and Intelligence Units have expanded the use of platforms
designed to identify and monitor criminal activity. These systems have traditionally been
operated and managed by individual units for their specific purpose.
As these systems continued to expand and prove their value, the Department recognized the
need to bring all these criminal intelligence systems and resources under one centralized venue.
On March 17, 2021, the Mayor and City Commission adopted Resolution No. 2021-31652
allocating funding in the amount of $1,500,000 for a Real-Time Intelligence Center (RTIC).
Page 1632 of 2002
Beginning in 2021, the Department began conducting research and examining the possibility of
creating a dedicated RTIC where all these systems could be brought together and actively
monitored by dedicated personnel with specialized training.
The Department assigned the Technical Operations Unit and Crime Analysis Units to conduct
research and look at four independent but interrelated components: Site Plan/Construction,
Equipment and Technology, Personnel and Staffing; and Concept of Operations. Tech
Operations staff conducted numerous site visits to agencies with operational Crime Centers.
The Police Department agency site visits included:
• Miami-Dade Police Department;
• City of Miami Police Department;
• City of Coral Gables Police Department;
• City of Miami Gardens Police Department;
• Broward Sheriff's Office (Cooper City District);
• Collier County Sheriff's Office;
• Cox Communications Global Security Operations Center(GSOC);
• City of New Orleans Police Department;
• City of Houston Police Department;
• City of Atlanta Police Department;
• Cobb County Police Department;
• Duluth, GA Police Department;
• Roswell, GA Police Department;
• New York City Police Department;and
• Haivision MCS Technology Demonstration Center.
The City has been planning a major renovation to the Police Headquarters Building as part of
the 2018 Public Safety G.O. Bond and the design of the renovation project is well under way. In
early 2023 the Architect/Design Consultant was engaged to assist in re-prioritizing the first
phase of this renovation to include a dedicated area set aside for the RTIC, and issue a
separate set of plans carving out this portion of the project, to bifurcate it from the remaining
longer term work. This allows the RTIC to be constructed in a more expeditious manner. The
Facilities and Fleet Management Department has been coordinating the site plan and design of
the room with assistance from the Police and I.T. Departments.
During all the site visits conducted by the Technical Operations Team, the Haivision Mission
Critical Systems (MCS) platform stood out as the leader in the industry with the ability to deliver
a high-quality, reliable, consistent, and scalable video distribution solution. One of the decisive
factors in selecting this platform was the ability to scale real-time intelligence to other locations
within the police headquarters building and, eventually, to other city facilities such as the Mobile
Command Vehicle (MCV), the CMB Emergency Operations Center, the City Manager's Office,
and other locations as needed. Haivision offers solutions that are easily scalable to accomplish
this requirement. The Haivision platform also integrates closely with the Department's security
camera video management system and can ingest a variety of feeds from many of the
technology platforms already in use. The Haivision platform is clearly the industry leader as
confirmed by the field research. The proposed implementation plan currently includes all the
hardware and equipment necessary to share RTIC data to the Police Chief's Conference
Room, the Patrol Major's Conference Room, the Police Technical Operations Office, and the
Tech Ops Conference Room.As a result, this item requests to waive the bidding requirements,
Page 1633 of 2002
as permitted in section 2-367 of the City Code, for the principal technology underlying the
operation of the video wall and video distribution platform that will form the basis of the RTI C.
ANALYSIS
MBPD is requesting a waiver of competitive bidding to negotiate with Constant Technologies,
Inc. as the premier integrator of Haivision Mission Critical Solutions video distribution platform.
The Administration has worked with Haivision and Constant Technologies to develop a build and
materials list, which includes an itemized list of all the items necessary to supply, install,
configure, test, train, and provide 24-hour service and warranty support for the Police RTI C.
Haivision, through Constant Technologies, have proposed a comprehensive video distribution
solution meeting all the city's current and anticipated requirements. The goal of this waiver is to
accelerate negotiations, design, and testing of the system to ensure delivery and installation
aligns with the expedited construction schedule and accomplishes the desired outcome of an
operational Real-Time Intelligence Center in 2024.
Haivision does not sell directly to customers, they provide solutions through vendors and
integrators. Haivision recommended Constant Technologies, Inc. as their premier integrator in
Florida. MBPD staff was able to visit several locations where Constant Technologies was used
to build, install, and support crime centers. These were the most well-designed and best-
integrated solutions seen. Constant Technologies is a U.S. Corporation based in Rhode Island
with over 30 years of experience working in the public and private sectors, designing and
installing projects of all scopes and sizes. Constant Technologies boasts an impressive global
client list that includes the U.S. Air Force, F.P.L., Meta, Exxon Mobil, NASA, the C.I.A.,
Citibank, Morgan Stanley, UPS, and Honeywell, among many others.
This item seeks approval to purchase a Haivision Video Distribution technology platform and all
related hardware and equipment, along with installation, configuration, testing, training, and
support, from Constant Technologies, Inc.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
The equipment has been fully funded through the FY 22/23 capital budget process pursuant to
Resolution 2022-32337.
Amount(s)/Account(s):
Account: 302 Pay-As-You-Go
Project 21721 in the amount of$1,500,000
CONCLUSION
Based upon the foregoing analysis, the Haivision platform is the best solution available at this
time and Constant Technologies, Inc., as the recommended premier integrator for Haivision, is
the most qualified to provide the hardware installation, configuration, testing, training, and
wraparound support services. Using this integrator will ensure appropriate maintenance and
repairs, control costs, and maximize system uptime in keeping with the Police Department and
City's overall goals.
Page 1634 of 2002
Multiple city departments including Police, Information Technology, Facilities and Fleet
Management, G.O. Bond team, and Procurement, have all worked together to plan and
orchestrate the buildout of the Police RTIC. All agree that Constant Technologies, Inc. is an
industry leader in building mission-critical operations centers and well-qualified to perform the
work necessary to bring a high-quality, scalable Haivision video distribution platform to the Police
RTIC. The Administration intends to negotiate favorable terms which maintain the cost of the
project within the appropriated budget.
CITY MANAGER RECOMMENDATION
Based on the foregoing, the City Manager recommends that the Mayor and City Commission of
the City of Miami Beach, Florida, waive by 5/7ths vote, the formal competitive bidding
requirement, as permitted in Section 2-367 of the City Code, finding such waiver to be in the
City's best interest, and authorizing the City Manager, or designee, to negotiate an agreement
for the purchase of technology equipment, parts, software, installation, and support services
from Constant Technologies, Inc., as necessary to equip and maintain the Real-Time
Intelligence Center, not to exceed the amount appropriated annually for these goods and
services through the City's budgetary process.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item.pursuant to Bond Funds?
City Code Section 2-1 ?
No Yes
Strategic Connection
Neighborhoods - Prevent and solve crime for residents and visitors.
Legislative Tracking
Police
Sponsor
Commissioner Alex Fernandez
ATTACHMENTS:
Description
o Resolution Accepting City Manager's RT IC Recommendation - Form Approved
Page 1635 of 2002