Resolution 2024-32869 RESOLUTION NO! 2024-32869
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER AND APPROVING, IN
ACCORDANCE WITH SECTION 2-367(D) OF THE CITY CODE, THE
SOLE SOURCE PURCHASE OF PENTAIR FAIRBANKS NIJHUIS
PUMP, FROM BARNEY'S PUMPS, INC., THE MANUFACTURER'S
SOLE AUTHORIZED DISTRIBUTOR SERVING THE FLORIDA
MUNICIPAL MARKET, FOR THE CITY'S SEWER PUMP STATIONS,
SUBJECT TO THE AMOUNT APPROPRIATED ANNUALLY FOR
THESE PRODUCTS AND SERVICES THROUGH THE CITY'S
BUDGETING PROCESS.
WHEREAS, sanitary sewer pump stations No. 1 and No. 28, which were last
rehabilitated in 1997, are equipped with Pentair Fairbanks Nijhuis pumps. At that time, the
pump stations were engineered, permitted, and constructed utilizing the Pentair pumps.
The configuration and capacity of these pump stations are specifically designed to
accommodate the Pentair pumps; and
WHEREAS, no other pump will fit in these stations as each has slightly different
configurations. Further, the technical specifications and functionality of the Nijhuis pumps
are unmatched, which makes them the optimal choice for these locations; and
WHEREAS, the Public Works Department has a pump refurbishment program in-
house for the sewer pump stations. Pumps are temporarily taken out of service and sent
for maintenance or refurbishment based on the number of operational hours, and a spare
pump is put in its place to maintain continued station operation; and
WHEREAS, one of the Pentair Fairbanks Nijhuis pumps installed at pump station
No. 28 was recently taken offline due to severe mechanical vibration and packing seal
leaks. The pump was sent to the local electric motor repair vendor for inspection and
refurbishment, where it was deemed non-repairable; and
WHEREAS, the Public Works Department needs to procure a new pump. Failure
to maintain a critical level of operation at this major sewer pump station would leave the
city open to potential system-wide moratoriums being placed on all sewer basins tied to
this station along with our satellite cities; and
WHEREAS, to purchase a replacement pump, the City received notification from
Pentair that Barney's Pumps, Inc. is the sole authorized distributor for the Pentair
Fairbanks Nijhuis pumps in the State of Florida; and
WHEREAS, Section 2-367(d)(2)allows sole source items to be purchased without
competition providing that (1) an industry expert confirms that the items are truly sole
source or(2)the City publishes a public notice advising of its intent to proceed with a sole
source purchase. Accordingly, the Procurement Department publicly released Intent to
Sole Source (ITS) No. 2024-186-NA on January 3, 2024; and
WHEREAS, the ITS provides an opportunity for any vendor that believes it can
provide the City with the necessary items to submit relevant information for the City's
consideration. Responses to the ITS were due on January 17, 2024. The City did not
receive any responses from vendors stating that they were able to supply the required
items; and
WHEREAS, based on the notification from the manufacturer and the results of the
ITS, this item seeks approval for the sole source purchase of Pentair Fairbanks Nijhuis
Pumps from Barney's Pumps, Inc. in accordance with Section 2-367(d)(2).
NOW,, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor
and City Commission of the City of Miami Beach, Florida, hereby accept the
recommendation of the City Manager and approve, in accordance with section 2-367(d)
of the Miami Beach Code, the sole source purchase of Pentair Fairbanks Nijhuis pumps,
from Barney's Pumps, Inc., the manufacturer's sole authorized distributor serving the
Florida municipal market, for the City's sewer pump stations, subject to the amount
appropriated annually for these products and services through the City's budgeting
process.
PASSED and ADOPTED this 31 day Janua .
ATTEST:
Steven Meiner, Mayor
FEB 0 6 2024
Rafael E. Granado City Clerk
�'Bp8', APPROVED AS TO
FORM & LANGUAGE
' & FOR EXECUTION
(Dial,.
s
City Attorney Date
Agenda Item Ca F
Date l-31-2Y
' I
MIAMIBEACH•
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Steven Meiner and Members of the City Commission
FROM: Alina T. Hudak, City Manage it
DATE: January 31, 2024
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO
SECTION 2-367(D) OF THE CITY CODE FOR SOLE SOURCE
PURCHASES, THE PURCHASE OF PENTAIR FAIRBANKS NIJHUIS
PUMP, FROM BARNEY'S PUMPS, INC., THE MANUFACTURER'S
SOLE AUTHORIZED DISTRIBUTOR SERVING THE FLORIDA
MUNICIPAL MARKET, FOR THE PURCHASE OF REPLACEMENT
PENTAIR FAIRBANKS NIJHUIS PUMPS FOR THE CITY'S SEWER
PUMP STATIONS, SUBJECT TO THE AMOUNT APPROPRIATED
ANNUALLY FOR THESE PRODUCTS AND SERVICES THROUGH
THE CITY'S BUDGETING PROCESS.
RECOMMENDATION
It is recommended that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution accepting the recommendation of the City Manager and
approving, in accordance with Section 2-367(d)of the Miami Beach code, for sole source
purchases, the purchase of Pentair Fairbanks Nijhuis pumps, from Barney's Pumps, Inc., •
the manufacturer's sole authorized distributor serving the Florida municipal market,for the
purchase of replacement Pentair Fairbanks Nijhuis pumps for the City's sewer pump
stations, subject to the amount appropriated annually for these products and services
through the city's budgeting process.
BACKGROUND/HISTORY
Sanitary sewer pump stations No. 1 and No. 28 are equipped with Pentair Fairbanks
Nijhuis pumps. In 1997,these pump stations were last rehabilitated.At that time,the pump
stations were engineered, permitted, and constructed utilizing the Pentair pumps. The
configuration and capacity of these pump stations are specifically designed to
accommodate the Pentair pumps. No other pump will fit in these stations as each has
slightly different configurations. Further, the technical specifications and functionality of
the Nijhuis pumps are unmatched, which makes them the optimal choice for these
locations.
The Public Works Department has a pump refurbishment program in-house for the sewer
pump stations. Pumps are temporarily taken out of service and sent for maintenance or
refurbishment based on the number of operational hours, and a spare pump is put in its
place to maintain continued station operation. One of the Pentair Fairbanks Nijhuis pumps
installed at pump station No. 28 was recently taken offline due to severe mechanical
vibration and packing seal leaks. The pump was sent to the local electric motor repair
vendor for inspection and refurbishment, where it was deemed non-repairable. Thus, the
Public Works Department needs to procure a new pump. Failure to maintain a critical level
of operation at this major sewer pump station would leave the city open to potential
Page 12
system-wide moratoriums being placed on all sewer basins tied to this station along with
our satellite cities.
In attempting to purchase a replacement pump, the City received notification from Pentair
that Barney's Pumps, Inc. is the sole authorized distributor for the state for the Pentair
Fairbanks Nijhuis pumps.
ANALYSIS
Section 2-367(d)(2) allows sole source items to be purchased without competition
providing that an industry expert confirms that the items are truly sole source or the City
publishes a public notice advising of its intent to proceed with a sole source purchase.
Accordingly, the Procurement Department publicly released Intent to Sole Source (ITS)
No. 2024-186-NA on January 3,.2024. The ITS provides an opportunity for any vendor
that believes it can provide the City with the necessary items to submit relevant information
for the City's consideration. Responses to the ITS were due on January 17, 2024. The
City did not receive any responses from vendors stating that they were able to supply the
required items.
Therefore, based on the notification from the manufacturer and the results of the ITS, this
item seeks approval for the sole source purchase of Pentair Fairbanks Nijhuis Pumps from
Barney's Pumps, Inc. to continue to purchase replacement pumps, in accordance with
Section 2-367(d)(2), Pentair Fairbanks Nijhuis Pumps.
SUPPORTING SURVEY DATA
Not applicable.
FINANCIAL INFORMATION
The estimated annual expenditures for the purchase of Pentair Fairbanks Nijhuis pumps
is $270,000 or as approved through the City's budgeting process.
Amount(s)/Account(s):
425-0420-000343-29-413-513-00-00-00 $270,000.00
CONCLUSION
Based on the foregoing,pursuant to Section 2-367(d),of the City Code, it is recommended
that the Mayor and City Commission of the City of Miami Beach approve the Resolution
accepting the recommendation of the City Manager and approving, in accordance with
Section 2-367(d)of the Miami Beach Code,the sole source purchase of Pentair Fairbanks
Nijhuis Pump, in an amount not to exceed the amount appropriated annually for these
products through the City's budgeting process.
LOBBYIST DISCLOSURE
In accordance with Resolution No. 2023-32857, adopted by the City Commission on
December 13, 2023, the following information has been provided by the Administration.
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code Sec.
2-481, includes a.•rincipal engaged in lobbying? No
2. If so, specify ' e of lobbyist(s)and principal(s): Not Applicable
EC/JG/TO' � ► / KB
•
James A.Miller
1 Engineered Account Manager
PENTAIR FLOW TECHNOLOGIES
g> P E N TA I R Fairbanks Nijhuis
+1.913.371.5000 main
+1-504-491-0320 cell
Jimmiller@pentair.com
3925 North 1-10 Service Road
Suite 109K
Metairie,La 70002
United States
www.fairbanksnijhuis.com
January 5,2023
Subject:Fairbanks Nijhuis Pumps
Authorized Municipal Distributor
To whom it may concern,
Thank you for your recent inquiry regarding Fairbanks Nijhuis pumps(formally Fairbanks Morse).
Barney's Pumps,Inc. is the sole distributor serving the municipal market in the state of
Florida(exclusive of the panhandle counties west of the Apalachicola River).
Barney's Pumps maintains a staff of factory trained individuals, inventory and
shop facilities to support their exclusive geographical territory. They are the sole facility
authorized to provide warranty and non-warranty service and repair for our products.
They have locations in Lakeland(863) 665-8500,Coral Springs(954)346-0669
and Jacksonville(904)260-0669 to support the Florida municipal market.
If I can be of further assistance,please contact me at 504-491-0320
Sincerely,
pow 4. //t&e
James A.Miller
Engineered Account Manager
DocuSign Envelope ID:CCD82A50-30A5-4A50-91D0-70EDCC8A8E9D
MI AM I B[AC H Sole Source Procurement Request
Description of Product/Service:
Estimated amount of this purchase: $222,515.00 One Time Purchase El or Recurring Q
Department: Public Works
Contact Person: Ashley Watson
Phone: (305) 673-7620 ext.25858
Due Date: Q Work must be completed by:
(check all
that apply) ❑Material/Equipment/Supplies must be delivered by:
Et Service must begin by:ASAP
Please provide the following information in order to document the sole source request and prepare
the appropriate recommendation to the City Manager and Mayor and City Commission:
1. Explain why the product/service requested is the only product/service that can satisfy your
requirements and explain why alternatives are unacceptable. Be specific with regard to
specifications,features, characteristics,requirements,capabilities and compatibility. Describe
what steps have been undertaken to make this determination.
We are in the process of replacing the current pump with an identical model that aligns
with the specifications of the existing setup.The chosen pump is a direct match for the
one currently installed. it is crucial that all specifications remain consistent, as there are
no alternative pumps that closely resemble this particular Pentair Fairbanks Pump.
Its important to note that the Pentair Fairbanks Pump has been specifically designed
and configured for sewer station #28. Introducing any alternative pump would
necessitate a comprehensive upgrade for station #28, including the Variable
Frequency drive (VFD).Such an upgrade could significantly surpass the initially quoted
amount.
Moreover, opting for an alternative pump would trigger the need for new Mami Dade
DERM permit approvals leading to increased costs and administrative complexities.
These additional requirements would inevitably escalate the overall expenses, making it
a less cost-effective solution.
2. Explain why this service provider,supplier, or manufacturer is the only practicably available
source from which to obtain this product or service and describe the efforts that were made to
verify and confirm whether, or not, this is so. (Obtain and include a letter from the
manufacturer confirming, claims made by distributors of exclusive distributorships for the
product or service, if that is cited as a reason for this Sole Source.)
Barney's Pump is the authorized distributor for Pentair for the Municipal Channel in
Florida, east of the Apalachicola River.
DocuSign Envelope ID:CCD82A5030A5-4A50-91 D0-70EDCCSASE9D
3. Will this purchase obligate us to a particular vendor for future purchases?(Either in terms of
maintenance that only this vendor will be able to perform and/or if we purchase this item,will
we need more'like"items in the future to match this one?)
Maintenance will be done by Public Works Operations. In the event that replacement
parts are required,they must be procured exclusively form the original manufacturer.
4. Explain why the price for this product or service is considered to be fair and reasonable.
We are required to replace the pump with the exact manufacturer and model, as they
are the sole source available for this specific equipment.
5. Describe the negotiation efforts,if any, that have been made with the supplier to obtain the
best possible price.
a quotation was solicited,and the provided amount reflects the current market value
of the pump.
•
6. Explain the consequence(s)to the City or Public, including a dollar estimate of the financial
impact,if this Sole Source is not approved.
The potential financial implications to the city could reach into the millions as a
consequence of overflow incidents triggered by station malfunctions.Such
malfunctions could lead to the station being rendered inoperable, potentially affecting
critical services.As one of the largest stations in the city, this facility serves as a vital
lifeline for the beach area and four other satellite cities which flow through this station.
7. Industry independent Standard Review.
I hereby affirm that,pursuant to Section 2.367(d)of the City Code,the goods or services describe above are only available from the stated
source.
Department Director Name: Joe Gomez Industry Expert': f 14 18�Do
Department Director Signature: o,.,,g,,..,b: Industry Expert Signatu liff/ ,,i0
Dec 12/20/2023 I ::4+5mAM EST Dec /2 Q �
(Pursuant to Section 2-367(d)of the City Code,both director and industry experticonsultant shall complete.)
'Section 2-367(d)requires the using department to'obtain the written determination from an industry expert or consultant that the item or service is the only one available to fulfill the
city's need°
M 4AMICH
S
City of Miami Beach, 1755 Meridian Avenue,3'd Floor,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel:305-673-7490, Fax 786-394-4075
Date: January 12, 2024
To: ALL INTERESTED PARTIES
FROM: Nestor Abarca
Procurement Contracting Analyst III
NestorAbarca@miamibeachfl.qov
Subject: Intent to Award Pursuant to Sole Source Exemption 2024-186-NA Pentair
Fairbanks Niihuis Pumps.
This notice is released pursuant to Section 2-367(d)of the Miami Beach City Code.The purpose of this notice
is to notify interested parties that pursuant to Section 2-367(d),of the Miami Beach City Code,the City intends
to make a non-competitive award for the goods or services,as stated below,available only from a single source.
Goods or services required:
1. Pentair Fairbanks Nijhuis Pumps
Supplier to be awarded: Barney's Pumps, Inc.
Reason for Sole Source: Pentair Flow Technologies has provided a sole source letter to the City of Miami
Beach to certify that Pentair Fairbanks Nijhuis Pump is only offered directly through Barney's Pumps, Inc.and
not through manufacturer representatives or distributors.Therefore, Barney's Pumps, Inc. is the only
authorized vendor able to provide the Pentair Fairbanks Nijhuis Pumps.
Estimated value of award:$200,000(one-time purchase)is subject to budget appropriations by the City
Commission.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE OFFERS.However,any firm that believes it can meet
the requirements stated herein may give written notification to the contracting analyst stated above within 7
calendar days from the date of this notice. Supporting evidence must be furnished in sufficient detail to
demonstrate the ability to comply with the requirement(s) listed. Responses are due on or before
Wednesday,January 17, 2024, at 3:00PM ET.A determination by the City of Miami Beach not to compete this
proposed contract based on responses to this notice is solely within the discretion of the City of Miami Beach.
Page 1 of 1
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MIAMI' BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: January 31, 2024'
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO SECTION 2-
367(D) OF THE CITY CODE FOR SOLE SOURCE PURCHASES, THE
PURCHASE OF PENTAIR FAIRBANKS NIJHUIS PUMP, FROM BARNEY'S
PUMPS, INC., THE MANUFACTURER'S SOLE AUTHORIZED
DISTRIBUTOR SERVING THE FLORIDA MUNICIPAL MARKET, FOR THE
PURCHASE OF REPLACEMENT PENTAIR FAIRBANKS NIJHUIS PUMPS
FOR THE CITY'S SEWER PUMP STATIONS, SUBJECT TO THE AMOUNT
APPROPRIATED ANNUALLY FOR THESE PRODUCTS AND SERVICES
THROUGH THE CITY'S BUDGETING PROCESS.
(ITEM TO BE SUBMITTED IN SUPPLEMENTAL)
ANALYSIS
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
TBD
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Non-Applicable
Legislative Tracking
Public Works/Procurement
Page 78 of 2002