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Fiscal Year 2023-2024 Grant Agreement 2020 - 31 116 MIAMI BEACH CITY OF MIAMI BEACH FISCAL YEAR 2023-2024 GRANT AGREEMENT FEB 0 6 2024 This GRANT AGREEMENT is made and entered into this day of , 2024 by and between the City of Miami Beach, Florida (hereinafter the "City"), and Clean Miami Beach,a Florida not-for-profit corporation (hereinafter the "Grantee"). This Agreement is effective retroactively to October 1, 2023, the "Effective Date." ARTICLE I / GRANT DESCRIPTION GRANTEE: Clean Miami Beach GRANTEE CONTRACT ADMINISTRATOR: Sophie Ringel ADDRESS: 2395 Lake Pancoast Dr, Apt. 10 CITY, STATE, ZIP: Miami Beach, FL 33140 PHONE, FAX, E-MAIL: sophie.ringel@cleanmiamibeach.org GRANT AMOUNT: $12,000 PROJECT DESCRIPTION: See Exhibit 1 hereto GRANT PROJECT BUDGET: See Exhibit 2 hereto GRANT TERM: October 1, 2023— December 31, 2024 EXPENDITURE DEADLINE: December 31, 2024 PROJECT COMPLETION DATE: December 31, 2024 INITIAL REPORT DEADLINE: May 1, 2024 FINAL REPORT DEADLINE: December 31, 2024 REQUEST DEADLINE: December 31, 2024 W wITNESs 44.E R E C c a ._-__ _ _._ _.. ...‘ecti4101 this Agreement. FOR CGTY_ City of Miami Beach. Ftori.i.i ATTEST rfk BY' Rafael E Granado,City Clerk Arne T.Hudak,City Manager FEB 0 6 2024 kDsDate ,� � tINCOAP ORMEQ s FOR GRANTEE ? — �� -36 3 4 l 8 '""cH?'„ Federal ID/ ATTEST; Sy:olliMaler A'thorized Signature XI Kati yea len 03,lreosli ter ,50,017.it iel ?c cid eh Print Name and Tide Print Name and Title / /f/ZCZ Date APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION A `` 0103 City Attorney au Date ARTICLE Il /GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the "Contract Administrator"). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit 1. Any modification to Exhibit 1, Project Description, shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2, Project Budget, shall not be effective unless approved, in writing, by the City and Grantee. Notwithstanding the foregoing, no modification to the project budget shall exceed the Grant Amount set forth in Article I of this Agreement. Any request by Grantee to modify Exhibit 2, Project Budget, shall be made in writing, using City approved forms, detailing and justifying the need for such changes. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. If providing community engagement activities, reports must include dates, locations, information on the activities provided, and the number of participants or individuals engaged. As a condition of disbursements of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit bi-annual reports to the Environment and Sustainability Department. The first report must be submitted by Grantee prior to May 1, 2024. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All bi-annual reports must be submitted on Exhibit 3, the Grant Status Report Form, detailing Grantee's compliance at the time of a partial reimbursement request. 5. GRANT DISBURSEMENT: 50%of the Grant Funds shall be paid to Grantee upon execution of this Agreement. The next 25% of the Grant Funds shall be paid to Grantee upon completion and submission of the initial report by the Grantee. The final 25% of the Grant Funds shall be paid to Grantee upon completion and submission of the final report by the Grantee; provided Grantee is in compliance with the terms and agreement of this Agreement. Grantee shall provide the City with copies of all receipts, invoices, cancelled checks (with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentation, according to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant-funded activities. 6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public. 8. NO GUARANTEE OF FUNDING: The grantee acknowledges that the receipt of this grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. 10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant Funds. 11. ACCOUNTING AND FINANCIAL REVIEW: The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the Contract Documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the right to inspect and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back- change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: i. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. F. The provisions in this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City of Miami Beach logo and/or the Miami Beach Rising Above logo and/or the following credit line in all publications related to this Grant: "This Project is funded in whole or in part by a grant from the City of Miami Beach." During the use of social media, Grantee must credit the City's official accounts and use the hashtag: #mbrisingabove. Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. The Grantee shall indemnify, defend, and hold harmless the City, including its successors and assigns, and its officers, employees, operators, sub operators, consultants, subconsultants, agents, bond trustees, and instrumentalities (collectively, the "Indemnitees"), from any and all liability, loss, claim, damage or cost, including attorney's and expert fees and cost of defense, which the City or its officers, employees, operators, sub operators, consultants, subconsultants, agents, bond trustees, or instrumentalities, may incur in whole or in part(i)out of any injury, loss, theft, damage or cost to any person or property while on or about the Premises, or out of any condition on the Premises, caused by any breach of any Agreement term, condition, covenant, warranty or representation by Grantee or persons acting under Grantee, or from any act or omission anywhere by Grantee or persons acting under Grantee; or(ii)as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from, the performance of this Agreement by the Grantee or its employees, agents, servants, partners, principals, operators, vendors or suppliers,except to the extent caused directly by the gross negligence or willful misconduct of City. The Grantee shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's and expert fees which may issue thereon. This provision shall survive termination of this Agreement. Notwithstanding the foregoing to the contrary, Losses for either party shall exclude any consequential, punitive, special or exemplary damages. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami- Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1)year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section, as follows. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. ii. Commercial General Liability on a comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury combined single limit of$1,000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. iv. Professional Liability coverage in the amount of$1,000,000 per claim. B. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must read: CITY OF MIAMI BEACH do HR Department/Risk Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the grantee of its liability and obligation under this section or under any other section of this Agreement. 19. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 20. WRITTEN NOTICES:Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Contract Administrator. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator 21. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 22. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing and signed by both parties. Any change to the Grant Amount shall require approval by appropriate action by the Mayor and City Commission. 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to the City Contract Administrators listed below. Juanita Ballesteros Sustainability and Resilience Manager City of Miami Beach Environment and Sustainability Department 1700 Convention Center Drive— 3rd Floor Miami Beach, FL 33139 Tel: 305-673-7084/305-673-7000 ext. 26513 Email: juanitaballesteros ac miamibeachfl.gov ARTICLE III / MISCELLANEOUS PROVISIONS 24. The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Grant Agreement. 25. The Grantee also accepts and agrees to comply with the following Special Conditions: The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing and public accommodations on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the Grantee shall: i. Keep and maintain public records required by the City to perform the service; ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed,except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Grantee or keep and maintain public records required by the City to perform the service. If the Grantee transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Grantee shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE i. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records,the City shall immediately notify the Grantee of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. iii. A Grantee who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. E. CIVIL ACTION i. If a civil action is filed against a Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attorneys' fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(a�MIAMIBEACHFL.GOV PHONE: 305-673-7411 28. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or more of its board membership complete the City's training for board members, if all three of the following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. EXHIBIT 1 PROJECT DESCRIPTION BACKGROUND/DESCRIPTION OF NEED Clean Miami Beach (Clean MB) is a volunteer-based environmental action group with many educational opportunities. Clean MB's vision is to lead the way in raising awareness, inspiring and engaging the community by organizing year-round beach cleanups and other initiatives. Through these efforts, Clean MB is showcasing the profound negative impact of plastic on our fragile ecosystem, steering change and preserving the beauty of Biscayne Bay. "Protect the Oceans" is a project with a varied collection of cleanups to meet the growing interests of the community: including 'Sunrise Yoga/Sunset Meditation' cleanups, 'Spring Break' cleanups, 'Land & Sea' cleanups, and `Go Vote'cleanups,just to name a few.These events provide volunteers, residents, tourists, and students with a rotating schedule of impactful events, education, connection to nature, and environmental stewardship initiatives. PROGRAM DESCRIPTION The funding will be utilized to obtain supplies, equipment, transportation, software, digital services, hardware, insurances, administrations, permits, and storage for twelve (12) cleanup events. These components are imperative to educate the growing community of volunteers and ensure the successful execution of the "Protect the Oceans" project. The program event dates will be scheduled and finalized in collaboration with the City of Miami Beach. The following cleanups have been submitted to the City of Miami Beach: 1. Valentines - show love for the Earth with your special person 2. Aspen Ideas: Climate - a. Young Leaders for Climate Action OR b. Conference attendees 3. World Happiness Fest - Engagement and outreach during spring break season 4. Turtle Fest - a citywide festival to educate, celebrate, and protect native turtles 5. Earth Day- International awareness campaign #NoPlanetB 6. May the Force - Star Wars-themed #thisistheway 7. World Ocean Day - international awareness campaign, partnering with other local organizations 8. Sister City Fujisawa - celebrating Japan's national Marine Day, promoting international partnerships and togetherness 9. International Coastal Cleanup Day - Miami-Dade's biggest day of environmental service, partnering with other local organizations 10.Land + Sea-watercraft activity to remove debris from the shoreline and waterways of Biscayne Bay 11.Friendsgiving - sunrise yoga, bring friends and family, give thanks 12.End of year- encouraging sustainable holiday gifting LOCATION Several locations throughout Miami Beach. GRANT ACTIVITIES (Include activity name, activity description, description of service recipients, and number of service recipients) This project involves organizing beach cleanups that focus not only on surface-level debris removal but also on promoting sustainable practices, conservation, and raising awareness about the long-term negative consequences of plastic on our Earth. The primary objective is to create a systematic shift in the way the community perceives and addresses environmental issues. "Protect the Oceans" project is not just a cleanup project, it is a catalyst for change. This initiative aims to build a legacy of environmental stewardship that will protect nature for generations to come. The funding will be utilized to obtain supplies, equipment, transportation, software, digital services, hardware, insurances, administrations, permits, and storage for twelve (12) cleanup events. These components are imperative to educate the growing community of volunteers and ensure the successful execution of the "Protect the Oceans" project. GOALS/OUTCOMES (Include outcomes, measures, and targets) Across Miami Beach, in specific hot spots in North Beach, Mid Beach, South Beach, and Biscayne Bay, Clean MB's data tracking through the Ocean Conservancy's Clean Swell app documents that the 'Protect the Oceans' project has contributed to over 40 tons of waste diversion from beaches, parks, shorelines and bay. By actively assisting with small and large-scale litter collections and removals, Clean MB has rallied and inspired over 10,441 volunteers since March of 2019. In 2024, Clean MB is expected to grow the volunteer community to over 13,500 people. Thanks to this robust community of residents, tourists, and students, of diverse backgrounds, up to 3,000 lbs of trash will be removed in these 12 cleanups. Clean MB's overall goal of 70 cleanups for 2024 will collect up to 17,500 lbs of trash and litter in and around Miami Beach. Calibrated digital scales are used to ensure consistent and accurate measurements of the collections. Dedicated Crew members identify, sort, and count specific debris for data. The 'Protect the Oceans' project will identify the most common items of trash to inform relevant parties and decision-makers. Once all visible pollutants are removed, documented, and the statistics are cataloged, volunteers are informed of weight totals (ranging from 25-4,500 lbs at each cleanup), and are then compelled to join us at the next cleanup. STAFFING (Include position title and description/responsibilities to grant program) Sophie Ringel, Executive Director: - managing cleanup site - leading cleanup - educational segments before, throughout and after the cleanup. Trent Bryan, Community Impact Manager: - recruiting & managing crew and volunteers - weighing and documenting trash Jessica Winship, Impact Associate: - editing photos & video - managing social media posts Main contact for this project: Sophie Ringel, Executive Director THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. EXHIBIT 2 PROJECT BUDGET (Can also be attached as separate document) EXHIBIT 3 CITY OF MIAMI BEACH GRANT STATUS REPORT FORM GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REPORT PERIOD: LII Initial Report 17, Final Report Due May 1, 2024 Due December 31, 2024 GOALS/OUTCOMES: Outcome Measure Target Accomplishments To-Date PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Clean Miami Beach // Detailed Expense Report $for 12 cleanups in $ for 70 year supplies $per cleanup 2024 cleanups) trash bags $ 10.00 $ 120.00 $ 700.00 pickers $ 12.00 $ 144.00 $ 840.00 buckets $ 6.00 $ 72.00 $ 420.00 gloves $ 7.20 $ 86.40 $ 504.00 pens $ 2.40 $ 28.80 $ 168.00 paper $ 7.00 $ 84.00 $ 490.00 scales $ 1.00 $ 12.00 $ 70.00 megaphone $ 0.50 $ 6.00 $ 35.00 batteries $ 1.30 $ 15.60 $ 91.00 handsanitizer $ 3.60 $ 43.20 $ 252.00 paper towels $ 1.50 $ 18.00 $ 105.00 clip boards $ 0.50 $ 6.00 $ 35.00 first aide kits $ 1.00 $ 12.00 $ 70.00 knifes $ 2.30 $ 27.60 $ 161.00 TOTAL$ 56.30 I $ 675.60 I $ 3,941.00 equipment $per cleanup $for 12 cleanups $ per year tents $ 9.00 $ 108.00 $ 630.00 tables $ 2.70 $ 32.40 $ 189.00 flags $ 6.00 $ 72.00 $ 420.00 educational signage $ 12.00 $ 144.00 $ 840.00 bins $ 5.00 $ 60.00 $ 350.00 loading cart $ 3.20 $ 38.40 $ 224.00 educational materials $ 12.00 $ 144.00 $ 840.00 coolers $ 1.30 $ 15.60 $ 91.00 TOTAL $ 51.20 I $ 614.40 I $ 3,584.00 software/digital services $per cleanup $for 12 cleanups $ per year website hosting $ 5.00 $ 60.00 $ 350.00 cloud storage $ 3.60 $ 43.20 $ 252.00 photo licensure $ 10.00 $ 120.00 $ 700.00 applications(Photoshop,After Effects,etc) $ 10.50 $ 126.00 $ 735.00 accounting software $ 4.00 $ 48.00 $ 280.00 Microsoft Office $ 1.30 $ 15.60 $ 91.00 digital waiver/survey platform $ 2.50 $ 30.00 $ 175.00 TOTAL $ 36.90 I $ 442.80 $ 2,583.00 other digital/hardware $per cleanup $for 12 cleanups $ per year thumb drive storage device $ 8.00 $ 96.00 $ 560.00 laptop/accessory $ 35.00 $ 420.00 $ 2,450.00 TOTAL, $ 43.00 I $ 516.00 I $ 3,010.00 permits/miscellaneous $per cleanup $for 12 cleanups $ per year permit process $ 8.00 $ 96.00 $ 560.00 filing fees $ 10.00 $ 120.00 $ 700.00 accountant/bookkeeping $ 48.00 $ 576.00 $ 3,360.00 legal and accounting retainer $ 14.30 $ 171.60 $ 1,001.00 trash pick up coordination $ 3.50 $ 42.00 $ 245.00 TOTAL $ 83.80 I $ 1,005.60 I $ 5,866.00 insurances/storage/vehicle $per cleanup H$for 12 cleanups $ per year insurances $ 33.00 $ 396.00 $ 2,310.00 storage $ 43.70 $ 524.40 $ 3,059.00 office $ 249.00 $ 2,988.00 $ 17,430.00 gas/parking/tolls $ 14.70 $ 176.40 $ 1,029.00 vehicle/transportation $ 43.00 $ 516.00 $ 3,010.00 TOTAL $ 383.40 $ 4,600.80 I $ 26,838.00 admin/management/creative $per cleanup $for 12 cleanups $ per year website maintenance $ 150.00 $ 1,800.00 $ 10,500.00 marketing/social media $ 570.00 $ 6,840.00 $ 39,900.00 flyer design/newsletter $ 35.00 $ 420.00 $ 2,450.00 photos/videos $ 300.00 $ 3,600.00 $ 21,000.00 TOTAL $ 1,055.00 I $ 12,660.00 I $ 73,850.00 core team volunteer expenses $per cleanup $for 12 cleanups $ per year $ 180.00 $ 2,160.00 $ 12,600.00 TOTAL $ 180.00 I $ 2,160.00 I $ 12,600.00 Grand Total per cleanup $ 1,889.60 I $ 22,675.20 I $ 132,272.00 M I AM I BEACH Contract/Document Routing Form Miami Beach Rising Above Grant Agreement—Clean Miami Beach Requesting Department Clean Miami Beach ENV&SUST • • rtment Director Name&Signature ACM Name&Signature Amy Knowle 7 `i Eric Carpenter cument T •e Select One) Type 1—Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement X Type 5—Grant agreements with the City as the grantor Other: Brief Summary&Purpose(attach memo if additional space is necessary) This is a grant being awarded to Clean Miami Beach as part of the Miami Beach Rising Above Grant Program.The grants are made possible through the Boucher Brothers Miami Beach LLC Public Beachfront Concession Agreement and the Waste Contract Agreement which include value-added enhancements that contain annual contributions to support environmental and marine related organizations and/or programs.Clean Miami Beach will hold twelve(12)cleanup events throughout the city including the beach and parks, and will engage the community through educational segments at these events.This is grant 2 of 9. Original Term 111111wal Periods Ask,: Total Term(Original+Renewals) 1 year unding Grant Funded: Yes X No State Federal Other: Cost&Fu' ource Year Annual Cost AtEltunt,4111111hk Require Enhancement 1 $12,000 199-0830-000353-36-402-515-00-00-00-52419 Yes X No 2 Yes No 3 Yes No 4 Yes No 5 Yes No 1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3. Budget approval indicates approval for current fiscal year only. Future years are subject to City Commission approval of annual adopted operating budget. City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2020-31116 C7 D 1/15/2020 If no,explain why CC approval is not required: Legal Form Approved: X Yes No If no,explain below why form approval is not necessary: 'Comp nce Approvals(see attached) Procurement: Grants: Budget: Information Technology: Risk Management: Fleet&Facilities: Human Resources: Other: