Fiscal Year 2023-2024 Grant Agreement between CMB & The CLEO Institute FEB 0 6 2024
2020 ' 31116
MIAMI BEACH
CITY OF MIAMI BEACH
FISCAL YEAR 2023-2024 GRANT AGREEMENT
FEB 0 6 2024
This GRANT AGREEMENT is made and entered into this day of
_, 2024 by and between the City of Miami Beach, Florida (hereinafter the
"City"), and The CLEO Institute, a Florida not-for-profit corporation (hereinafter the "Grantee").
This Agreement is effective retroactively to October 1, 2023, the "Effective Date."
ARTICLE I / GRANT DESCRIPTION
GRANTEE: The CLEO Institute
GRANTEE CONTRACT ADMINISTRATOR: Yoca Arditi-Rocha
ADDRESS: 2103 Coral Way, 2nd Floor
CITY, STATE, ZIP: Miami, FL 33145
PHONE, FAX, E-MAIL: yoca@cleoinstitute.org
GRANT AMOUNT: $15,100
PROJECT DESCRIPTION: See Exhibit 1 hereto
GRANT PROJECT BUDGET: See Exhibit 2 hereto
GRANT TERM: October 1, 2023 — December 31, 2024
EXPENDITURE DEADLINE: September 30, 2024
PROJECT COMPLETION DATE: December 31, 2024
INITIAL REPORT DEADLINE: May 1, 2024
FINAL REPORT DEADLINE: December 31, 2024
REQUEST DEADLINE: December 31, 2024
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:
By:
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Raf el E. Granado, City Clerk Alina T. Hudak, City Manager
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By:
Authorized Signature
Olivia Collins,Senior Director
of Programs Yoca Arditi-Rocha, Executive Director
Print Name and Title Print Name and Title
12-20-2023
Date
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
i't City Attorney ( V Date
ARTICLE Il /GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the
City, a municipal corporation organized under the laws of the State of Florida. The City
has delegated the responsibility of administering this Grant to the City Manager or the
City Manager's authorized designee (the "Contract Administrator").
2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes
that are specifically described in the Project Description, attached hereto as Exhibit 1.
Any modification to Exhibit 1, Project Description, shall not be effective unless approved
by a written amendment to this Agreement signed by the City and Grantee. Grantee
agrees that all funding provided by the City pursuant to this Agreement will be used
exclusively for goods or services to be provided within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the
maximum amount payable to Grantee for goods or services rendered under this
Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement.
Grantee agrees that should available City funding be reduced, the amount payable under
this Agreement will be reduced at the sole option of the City of Miami Beach. All of the
grantee's expenditures are subject to the terms of this Agreement, and as specified in the
Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2, Project
Budget, shall not be effective unless approved, in writing, by the City and Grantee.
Notwithstanding the foregoing, no modification to the project budget shall exceed the
Grant Amount set forth in Article I of this Agreement. Any request by Grantee to modify
Exhibit 2, Project Budget, shall be made in writing, using City approved forms, detailing
and justifying the need for such changes.
4. REPORTS: This Grant has been awarded with the understanding that the activities
and services contemplated under the Project Description will mutually contribute to the
enhancement of services available to City residents, businesses, and visitors. If providing
community engagement activities, reports must include dates, locations, information on
the activities provided, and the number of participants or individuals engaged. As a
condition of disbursements of grant funds, and to demonstrate that the Grant is fulfilling,
or has fulfilled, its purpose, the Grantee must submit bi-annual reports to the Environment
and Sustainability Department. The first report must be submitted by Grantee prior to May
1, 2024.
New Grant awards will not be released to the Grantee until all Final Reports for previously
awarded grants are received. The City may withhold any future payments of the Grant, or the
award of any subsequent Grant, if it has not received all reports required to be submitted by
Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be
disseminated by the City without the prior written consent of the Grantee. All bi-annual reports
must be submitted on Exhibit 3, the Grant Status Report Form, detailing Grantee's compliance at
the time of a partial reimbursement request.
5. GRANT DISBURSEMENT: 50% of the Grant Funds shall be paid to Grantee upon
execution of this Agreement. The next 25% of the Grant Funds shall be paid to Grantee
upon completion and submission of the initial report by the Grantee. The final 25% of the
Grant Funds shall be paid to Grantee upon completion and submission of the final report
by the Grantee; provided Grantee is in compliance with the terms and agreement of this
Agreement. Grantee shall provide the City with copies of all receipts, invoices, cancelled
checks (with copies of both front of back) and proof of expenditures of Grant monies.
Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled
checks, and other documentation, according to the categories set forth in the grant budget.
Invoices and checks must be directly related to expenses for Grant-funded activities.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the
Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this
Grant, the City assumes no obligation to provide financial support of any type whatsoever
in excess of the total Grant amount. Cost overruns are the sole principal responsibility of
the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City
Commission have approved the grant award, and once all parties have executed this
Agreement.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may
not be used for the following expenditures: remuneration of City employees for services
rendered as part of a project funded by this Grant; debt reduction; social and/or
fundraising events; cash prizes; lobbying or propaganda materials; charitable
contributions; or events not open to the public.
8. NO GUARANTEE OF FUNDING: The grantee acknowledges that the receipt of
this grant does not imply a commitment on behalf of the City to continue or provide funding
beyond the terms specified in this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City
Manager's designee may monitor and conduct an evaluation of the Project under this
Grant, which may include, with or without limitation, visits by City representatives to
Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's
programs, procedures, and operations, or to discuss the Grantee's programs with
Grantee's personnel; and/or requests for submittal of additional documentation or written
reports, prior to the Project completion date, evidencing Grantee's progress on the
Project.
10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received
pursuant to this Agreement in an account with a bank or savings and loan association
that is located in Miami-Dade County. The Grantee shall provide the City with the name
of the bank or savings and loan association, as well as the name and title of all individuals
authorized to withdraw or write checks on Grant Funds.
11. ACCOUNTING AND FINANCIAL REVIEW: The Grantee shall keep accurate and
complete books and records of all receipts and expenditures of Grant funds, in
conformance with reasonable accounting standards. These books and records, as well
as all documents pertaining to payments received and made in conjunction with this
Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled
checks, shall be dated within the fiscal year for which they are approved and retained in
Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least
three (3) years after the Expenditure Deadline specified in in this Agreement. These
books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon
reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all
the financial records of the Grantee, whether or not purported to be related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed under any
other Agreement from the City of Miami Beach or from any other entity. Any claim for double
payment by Grantee shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has
established the Office of the Inspector General which may, on a random basis, perform
reviews, audits, inspections and investigations on all City contracts, throughout the
duration of said contracts. This random audit is separate and distinct from any other audit
performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records, contracts
and transactions. In addition, the Inspector General has the power to subpoena witnesses,
administer oaths, require the production of witnesses and monitor City projects and programs.
Monitoring of an existing City project or program may include a report concerning whether the
project is on time, within budget and in conformance with the contract documents and applicable
law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect
and review operations, activities, performance and procurement process including but not limited
to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its
officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance
with the Contract Documents and to detect fraud and corruption. Pursuant to Section 2-378 of
the City Code, the City is allocating a percentage of its overall annual contract expenditures to
fund the activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested
records and documents available to the Inspector General for inspection and copying. The
Inspector General is empowered to retain the services of independent private sector auditors to
audit, investigate, monitor, oversee, inspect and review operations activities, performance and
procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and
elected officials to ensure compliance with the contract documents and to detect fraud and
corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records
in the Grantee's possession, custody or control which in the Inspector General's sole judgment,
pertain to performance of the contract, including, but not limited to original estimate files, change
order estimate files, worksheets, proposals and agreements from and with successful
subcontractors and suppliers, all project-related correspondence, memoranda, instructions,
financial documents, construction documents, (bid/proposal) and contract documents, back-
change documents, all documents and records which involve cash, trade or volume discounts,
insurance proceeds, rebates,or dividends received, payroll and personnel records and supporting
documentation for the aforesaid documents and records.
E. The Grantee shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation)and performance of this
contract, for examination, audit, or reproduction, until three (3) years after final payment under
this contract or for any longer period required by statute or by other clauses of this contract. In
addition:
i. If this contract is completely or partially terminated, the Grantee shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
ii. The Grantee shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract until such appeals,
litigation, or claims are finally resolved.
F. The provisions in this section shall apply to the Grantee, its officers, agents, employees,
subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all
subcontracts and all other agreements executed by the Grantee in connection with the
performance of this contract.
G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the City by the Grantee or third parties.
13. PUBLICITY AND CREDITS: The Grantee must include the City of Miami Beach
logo and/or the Miami Beach Rising Above logo and/or the following credit line in all
publications related to this Grant: "This Project is funded in whole or in part by a grant
from the City of Miami Beach." During the use of social media, Grantee must credit the
City's official accounts and use the hashtag: #mbrisingabove. Grantee's failure to comply
with this paragraph may preclude future grant funding from the City, in the same manner
as if Grantee defaulted under this Agreement.
14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify and hold
harmless the City and its officers, employees, agents, and contractors, from and against
any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or
damages, including, without limitation, attorneys'fees and costs of defense, for personal,
economic, or bodily injury, wrongful death, or loss of or damage to property, which the
City or its officers, employees, agents and contractors may incur as a result of claims,
demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by the Grantee or its
officers, employees, agents, servants, partners, principals or contractors. Grantee shall
pay all claims and losses in connection therewith and shall investigate and defend all
claims, suits, or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees
which may issue thereon. Grantee expressly understands and agrees that any insurance
protection required by this Agreement, or otherwise provided, shall in no way limit its
obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its
officers, employees, agents, and contractors as herein provided.
The Grantee shall indemnify, defend, and hold harmless the City, including its
successors and assigns, and its officers, employees, operators, sub operators,
consultants, subconsultants, agents, bond trustees, and instrumentalities (collectively,
the "Indemnitees"), from any and all liability, loss, claim, damage or cost, including
attorney's and expert fees and cost of defense, which the City or its officers, employees,
operators, sub operators, consultants, subconsultants, agents, bond trustees, or
instrumentalities, may incur in whole or in part (i) out of any injury, loss, theft, damage or
cost to any person or property while on or about the Premises, or out of any condition on
the Premises, caused by any breach of any Agreement term, condition, covenant,
warranty or representation by Grantee or persons acting under Grantee, or from any act
or omission anywhere by Grantee or persons acting under Grantee; or (ii) as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out
of, relating to, or resulting from, the performance of this Agreement by the Grantee or its
employees, agents, servants, partners, principals, operators, vendors or suppliers, except
to the extent caused directly by the gross negligence or willful misconduct of City. The
Grantee shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorney's and expert fees which may issue thereon. This provision shall survive
termination of this Agreement. Notwithstanding the foregoing to the contrary, Losses for
either party shall exclude any consequential, punitive, special or exemplary damages.
If the Grantee is a government entity, this indemnification shall only be to the extent
and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of
that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or
property damage claim or judgment by any one person which exceeds the sum of
$200,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or
occurrence, exceed the sum of $300,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the
negligence of the Grantee entity.
15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any
purported assignment will be void, and shall be treated as an event of default pursuant to
this Agreement.
16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed
by all applicable Federal, State, County and City laws, including but not limited to Miami-
Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is
incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of
the City Code, as amended, which is incorporated herein by reference as if fully set forth
herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to
comply with any of the provisions of this Agreement, the City Manager or the City
Manager's designee may terminate this Agreement and withhold or cancel all or any
unpaid installments of the Grant upon giving five (5) calendar days written notice to the
Grantee, and the City shall have no further obligation to the Grantee under this
Agreement. Further, in the event of termination, the Grantee shall be required to
immediately repay to the City all portions of the Grant which have been received by the
Grantee, as of the date that the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control
of the Grantee as of the date of the Expenditure Deadline specified in this Agreement
must be returned to the City within fifteen (15) days after the Expenditure Deadline. If
such funds have been committed but not expended, the Grantee must request in writing
from the City Manager an extension of the Expenditure Deadline which, if approved, shall
be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be
repaid upon demand by delivering to the City Manager a certified check for the total
amount due, payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other
remedies that may be available to it under the law.
Notwithstanding the provisions of this Section, and without regard to whether City
has exercised the Default provisions thereof, the City reserves the right, at its sole and
absolute discretion, to discontinue funding of the Grant if it is not satisfied with the
progress of the Project or the content of any required written report. In the event of
discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds
shall be immediately returned to the City, except where the City Manager has agreed in
writing to alternative use of the unused/unexpended Grant Funds.
18. INSURANCE REQUIREMENTS:
A. Verification of Coverage
Grantee shall provide the required insurance certificates, endorsements or
applicable policy language effecting coverage required by this Section, as follows. All
certificates of insurance and endorsements are to be received prior to any work
commencing. However, failure to obtain the required coverage prior to the work
beginning shall not waive the Grantee's obligation to provide them. The City of Miami
Beach reserves the right to require complete, certified copies of all required insurance
policies, including endorsements required by these specifications, at any time.
i. Worker's Compensation Insurance as required by Florida Statute, Chapter
440, and Employer's Liability Insurance with limits of no less than
$1,000,000 per accident for bodily injury or disease.
ii. Commercial General Liability on a comprehensive basis, including products
and completed operations, contractual liability, property damage, bodily
injury and personal & advertising injury combined single limit of$1,000,000
per occurrence for bodily injury and property damage. City of Miami Beach
must be shown as an additional insured with respect to this coverage.
iii. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with the work, in an amount not less than
$500,000 combined single limit per occurrence for bodily injury and property
damage.
iv. Professional Liability coverage in the amount of$1,000,000 per claim.
B. Additional Insured Status
The City of Miami Beach must be covered as an additional insured with respect to
liability arising out of work or operations performed by or on behalf of the Grantee.
C. Waiver of Subrogation
Grantee hereby grants to City of Miami Beach a waiver of any right to subrogation
which any insurer of the Grantee may acquire against the City of Miami Beach by
virtue of the payment of any loss under such insurance. Grantee agrees to obtain
any endorsement that may be necessary to affect this waiver of subrogation, but
this provision applies regardless of whether or not the City of Miami Beach has
received a waiver of subrogation endorsement from the insurer.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A:VII, unless otherwise acceptable to the City of Miami Beach Risk
Management Office.
E. Special Risks or Circumstances
The City of Miami Beach reserves the right to modify these requirements, including
limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
Certificate Holder
Certificate holder must read:
CITY OF MIAMI BEACH
c/o HR Department/Risk Management Division
1700 Convention Center Drive
Miami Beach, FL 33139
F. Compliance with the foregoing requirements shall not relieve the grantee of its
liability and obligation under this section or under any other section of this
Agreement.
19. NO WAIVER: No waiver of any breach or failure to enforce any of the terms,
covenants, conditions or other provisions of this Agreement by either party at any time
shall in any way affect, limit, modify or waive either party's right thereafter to enforce or
compel strict compliance with every term, covenant, condition or other provision hereof.
20. WRITTEN NOTICES: Any notices required under this Agreement will be effective
when delivered to the City in writing and addressed to the City Contract Administrator.
Any notices required under this Agreement will be effective when delivered to the Grantee
in writing and addressed to the Grantee Contract Administrator
21. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this
Agreement, are for convenience of reference only and should not be deemed or
construed as in any way limiting or extending the language or provisions to which such
captions may refer.
22. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its
special conditions and exhibits, represents the whole and total agreement of the parties.
No representations, except those contained within this agreement and its attachments,
are to be considered in construing its terms. No modifications or amendments may be
made to this Agreement unless made in writing and signed by both parties. Any change
to the Grant Amount shall require approval by appropriate action by the Mayor and City
Commission.
23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports
and requests for reimbursements to be submitted to the City Contract Administrators
listed below.
Juanita Ballesteros
Sustainability and Resilience Manager
City of Miami Beach
Environment and Sustainability Department
1700 Convention Center Drive— 3rd Floor
Miami Beach, FL 33139
Tel: 305-673-7084/305-673-7000 ext. 26513
Email: juanitaballesteros@miamibeachfl.gov
ARTICLE III / MISCELLANEOUS PROVISIONS
24. The Grant awarded herein is the result of a finding by the City, based on
representatives, documents, materials and other information supplied by Grantee,
that the Grantee is performing a public purpose through the programs, projects,
and/or services recommended for support. As such, use of Grant funds for any
program component not meeting this condition will be considered a breach of the
terms of this Agreement and will allow the City to seek remedies including, but not
limited to, those outlined in this Grant Agreement.
25. The Grantee also accepts and agrees to comply with the following Special
Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin,
handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment, housing and public accommodations on account of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner
status, labor organization membership, familial situation, or political affiliation.
The City endorses, and Grantee shall comply with, the clear mandate of the Americans
with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with
disabilities from enjoying the same employment opportunities that are available to persons without
disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that Grant recipients provide
equal access and equal opportunity and services without discrimination on the basis of any
disability.
26. GOVERNING LAW AND EXCLUSIVE VENUE:
This Agreement shall be governed by, and construed in accordance with, the laws of the
State of Florida, both substantive and remedial, without regard to principles of conflict of laws.
The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County,
Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court.
BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE
ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION
RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
27. FLORIDA PUBLIC RECORDS LAW:
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12),
which means all documents, papers, letters, maps, books, tapes, photographs,
films, sound recordings, data processing software, or other material, regardless of
the physical form, characteristics, or means of transmission, made or received
pursuant to law or ordinance or in connection with the transaction of official
business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the
definition of"Contractor" as defined in Section 119.0701(1)(a), the Grantee shall:
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with
a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes or as otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed, except as authorized
by law, for the duration of the contract term and following completion of the
Agreement if the Grantee does not transfer the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Grantee or keep and maintain public records
required by the City to perform the service. If the Grantee transfers all public
records to the City upon completion of the Agreement, the Grantee shall
destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the Grantee keeps and
maintains public records upon completion of the Agreement, the Grantee shall
meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information
technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify the Grantee of the request,
and the Grantee must provide the records to the City or allow the records to
be inspected or copied within a reasonable time.
ii. Grantee's failure to comply with the City's request for records shall constitute
a breach of this Agreement, and the City, at its sole discretion, may: (1)
unilaterally terminate the Agreement; (2) avail itself of the remedies set forth
under the Agreement; and/or (3) avail itself of any available remedies at law
or in equity.
iii. A Grantee who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10.
E. CIVIL ACTION
i. If a civil action is filed against a Grantee to compel production of public records
relating to the City's contract for services, the court shall assess and award
against the Grantee the reasonable costs of enforcement, including
reasonable attorneys' fees, if:
a. The court determines that the Grantee unlawfully refused to comply with
the public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the Grantee
has not complied with the request, to the City and to the Grantee.
ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian
of public records and to the Grantee at the Grantee's address listed on its
contract with the City or to the Grantee's registered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender and
with evidence of delivery, which may be in an electronic format.
iii. A Grantee who complies with a public records request within 8 business days
after the notice is sent is not liable for the reasonable costs of enforcement.
F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADOAMIAMIBEACHFL.GOV
PHONE: 305-673-7411
28. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required
to have 51% or more of its board membership complete the City's training for board
members, if all three of the following apply: 1) the agency is a non-profit; 2) the agency
has an annual operating budget of less than $5 million; and, 3) the grant award is for
$25,000 or more in City funds. The Board Training must be completed within the last two
years prior to the receipt of City funds.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
EXHIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
Climate change policies and decisions made today will leave a lasting impact on Florida's youth
and the planet they inherit. In a 2020 study, San Jose State University researchers found that if
only 16% of high school students in high- and middle-income countries received climate change
education, we could see a nearly 19 gigaton reduction of carbon dioxide by 2050. This is because
once they learn about climate change, students are more likely than adults to change their
activities and motivate others in their networks to change. CLEO has steadfastly prioritized youth
education over the past five years through its Climate Resilient Schools (CRS) programming for
middle- and high-school-aged youth and K-12 teachers, as well as through its GenCLEO Youth
Advocacy Movement(GenCLEO)for high school and college students.
PROGRAM DESCRIPTION
The CLEO Institute(CLEO)will expand its existing Climate Resilient Schools(CRS)programming
in Miami-Dade County to include Miami Beach Senior High (MBSH) School. MBSH was selected
because of its size, the age of its students, and its location in Miami Beach—a community on the
frontlines of the climate crisis that already regularly experiences the impacts of sea level rise,
extreme heat, chronic flooding, and saltwater intrusion. CLEO will utilize grant funds from Miami
Beach Rising Above to build climate literacy, foster community resilience, and promote
sustainability among students and teachers at Miami Beach Senior High during the 2023-24
school year through the expansion of its CRS program.
CLEO will be responsible for outreach and promotion of their program and activities. The program
manager will be the main point person for the entire length of this grant and efforts in Miami Beach
and take care of the following tasks: oversee the program, conduct outreach in Miami Beach
Senior High, and talk with teachers; coordinate logistics, events and trainings inside the
classrooms, follow up with students, partners and find new opportunities to present; design
surveys and analyze data. They will co-facilitate workshops and manage grant deliverables.
LOCATION
Miami Beach Senior High (MBSH) School and possibly other school(s) in Miami Beach.
GRANT ACTIVITIES
(Include activity name, activity description, description of service recipients, and number of service
recipients)
Student Trainings
In the 2022-23 school year, CRS included 84"Climate 101"trainings at 19 schools—nine of which
are Title 1 — reaching 2,900+ students across Florida. In post-program surveys, over 80% of
students reported that"Climate 101's" helped them understand how global warming impacts their
health, the economy, and biodiversity. We seek to increase the number of teachers and students
who receive our climate education trainings in Miami Beach in the 2023-24 school year by
leveraging our partnership with MDCPS to expand these programs to Miami Beach Senior High
School. Metric(s) for this activity will be the number of trainings and/or number of students
reached. It is expected that 5-10 trainings will be completed and 300-400 students will be reached.
Teacher Engagement
Since 2020, CLEO has provided climate education training to 700+ K-12 teachers with workshops
and through partner conferences. After the workshops, teachers are imbued with climate literacy
and resilience concepts that enhance their professional development and strengthen their ability
to make connections between climate and local issues. CLEO's workshops for teachers build
trust, as many of the teachers who participate in the workshops subsequently invite CLEO to give
Climate 101 presentations to their students,in addition to integrating our standard-aligned lessons
into their lesson plans. Through this grant program, one(1)annual Climate Across the Curriculum
for Miami Beach schools and teachers and five(5)other teacher engagements which may include:
science fairs, panels, workshops and MDCPS STEAM teacher development & youth summit
events that we are invited to annually.
Field Trip
Every year, CLEO hosts a summer field trip for our South Florida students to a National park, in
collaboration with the National Parks Conservation Association. All our students that we connect
with throughout the year are invited to attend, free of charge. The field trip takes places in July
and involves a full day visit to a National Park, including the bus trip to and from the park, lunch
on site and a park visit, usually hosted with Park Rangers. The idea is for students to connect the
dots on climate, biodiversity, local environments,and the interconnection of these issues. It's also
an opportunity to see areas they have never been to before, that are in their backyards.
GenCLEO
As one of CLEO's core programs, GenCLEO is led by CLEO staff and youth strategists who
engage students, their teachers, and family members to take climate action outside of the
classroom. After the classroom trainings, by opting in to become a member of GenCLEO,
students can attend monthly GenCLEO meetings that look at intersectional topics on climate
change, with a focus on climate justice; they can get additional trainings, to become a certified
climate speaker, learn how to write op-eds, join the field trip, and learn how to become more
civically engaged. Other hands-on opportunities present themselves throughout the year for
GenCLEO members, such as tabling events, attending local meetings to better understand how
climate policy works and learning about climate careers. GenCLEO creates pathways to
responsible, informed climate advocacy and civic engagement for youth with science-backed,
nonpartisan climate information that empowers them to confidently communicate on climate.
Students are invited to attend commission meetings relevant to their interests and receive support
and guidance from CLEO in organizing their own climate assemblies.
For example, GenCLEO's youth efforts were instrumental in spurring the City of Miami Beach to
declare a climate emergency in 2019 alongside seven other MDC municipalities to call for
equitable climate solutions. There are 1,238 students from 40+ middle/high schools and six
colleges throughout Florida in GenCLEO, but only six members identify as Miami Beach
residents.
GOALS/OUTCOMES
(Include outcomes, measures, and targets)
We will know that our Climate Resilient Schools programming in Miami Beach public schools has
been successful when we reach 300-400 students and teachers in the 2023-24 school year with
CLEO's "Climate 101" trainings. Additionally, CLEO will be successful in this endeavor when we
provide 5-10 "Climate 101 s" at MBSH by the end of the school year(May 2024).
The trainings will be considered successful when at least 85% of students and teachers report
success in the following areas of our post-program surveys:
• Increased climate literacy and understanding of the urgency of climate data.
• Integration of climate topics into their curricula using CLEO's lessons plans or their own
(teachers only)
• Integration of climate-friendly behaviors such as plant-based diets, composting, using
alternative transportation, and student/teacher-led initiatives to tackle energy or waste issues
in their school.
• Increased empowerment, self-confidence, and agency to speak on the climate crisis and
climate justice issues.
Additional metrics include:
• Increased GenCLEO sign-ups from MBSH students.
• Increased number of students engaged in GenCLEO trainings and activities.
STAFFING
(Include position title and description/responsibilities to grant program)
Diego Molina Castrillon - Youth & Schools Program Manager: will be the lead on this program,
conducting outreach in the school, scheduling meetings with teachers and administrators in Miami
Beach and connecting with our other MDCPS partners so we can attend other related events to
assist with our work in Miami Beach.
Karolyn Burns - Education & Curriculum Manager: will be assisting with planning, executing and
recruiting for our Annual Teacher Workshop: Climate Across the Curriculum and responsible for
crafting lessons plans, our bi-monthly teacher newsletters, and overseeing our in-classroom
presentation materials.
Point of Contact: Olivia Collins, Senior Director of Programs
oliviaCa�cleoinstitute.orq 1305-573-5251
EXHIBIT 2
PROJECT BUDGET
(Can also be attached as separate document)
EXHIBIT 3
CITY OF MIAMI BEACH
GRANT STATUS REPORT FORM
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REPORT PERIOD:
EJ Initial Report ❑ Final Report
Due May 1, 2024 Due December 31, 2024
GOALS/OUTCOMES:
Outcome Measure Target Accomplishments
To-Date
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
BUDGET FORM MIAMI BEACH RISING ABOVE
APPLICANT NAME:Yoca Arditi-Rocha,Executive Director
APPLICANT ORGANIZATION:The CLEO Institute
PROJECT:Climate Resilient Schools,Miami Beach
Funds
5 15,004.00
Total Program Cost for Miami Beach $ 15,004.00
Requested Amount
EXPENSES Direct Program Expenses: Cost per Unit Number of Units Miami Beach Budget Justification
Program Manager will be the main point person for the entire length of this grant and efforts in
Miami Beach and take care of the following tasks:oversee the program,conduct outreach in Miami
Beach Senior High,and talk with teachers;coordinate logistics,events and trainings inside the
classrooms,follow up with students,partners and find new opportunities to present;design surveys
Program Manager(Schools) Salary&Wages $ 7,000.00_$ 1.00 $ 6,700.00 and analyze data.They will co-facilitate workshops and manage grant deliverables.
Diego Molina Castrillon Fringe Benefits $ 1,206.00 $ 1.00 $ 1,206.00 FICA,MICA,Workers Comp,Health benefits
Program Manager will be support our main program manager for the entire duration of this grant,and
help with correspondance,and co-facilitate workshops in the classrooms,analyze survey data,help
Program Manager(Schools) Salary&Wages $ 3,000.00 $ 1.00 $ 3,000.00 write reports and manage grant deliverables.
Glennys Navarrete Fringe Benefits $ 540.00 $ 1.00 $ 540.00 FICA,MICA,Workers Comp,Health benefits
Every summer we conduct a summer field trip at one of our south florida national parks to give
students a chance to see their environment.We rent a special bus shuttle students to the National
Supplies Summer field trip transportation $ 500.00 $ 1.00 $ 500.00 Park
All of our GenCLEO students receive t-shirts.Students enjoy being part of a larger group and t-shirts
T-shirts for students are a great way to identify with that group
$ 8.00_ 139 $ 1,112.00
We provide our students with material resources that can be educational tools and further their
Resilience supplies(solar lanterns) $ 14.00 139 $ 1,946.00 resilience
Total Direct Program Expenses $ 15,004.00 TOTAL PROJECT COST
CLEO Budgen Form Miami Beach Rising Above Grant.xlsx
M I AM I BEACH Contract/Document Routing Form
Contract No. Title
Miami Beach Rising Above Grant Agreement-The CLEO Institute
Requesting Department
The CLEO Institute ENV&SUST
'r.Dep" ctot Name&Signature ACM Name&Signature magma,
Amy Knowll. , Eric Carpenter jr 2Zr'
11. 11 Document Type(Select One) 111111111111.
Type 1-Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation.
Type 2-Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation.
Type 3-Independent Contractor Agreement(ICA) Type 6-Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
X Type 5-Grant agreements with the City as the grantor Other:
Brief Sump—Mice&t urpose(attach memo if additional space is necessary) `
This is a grant being awarded to the CLEO Institute as part of the Miami Beach Rising Above Grant Program.The grants are
made possible through the Boucher Brothers Miami Beach LLC Public Beachfront Concession Agreement and the Waste
Contract Agreement which include value-added enhancements that contain annual contributions to support environmental
and marine related organizations and/or programs.The CLEO Institute will build climate literacy,foster community resilience,
and promote sustainability among students and teachers at Miami Beach Senior High during the 2023-24 school year through
the expansion of its Climate Resilient Schools(CRS)program.This is grant 3 of 9.
„,Original Term Renewal '.-
1 year
unding Information
Grant Funded: Yes X No State - Federal II Other:
-t&Funding Source
Account Require Enhancement
1 $15,100 178-6886-000343-36-402-518-00-00-00- Yes X No
2 Yes No
3 Yes No
4 Yes No
5 Yes No
1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed.
3. Budget approval indicates approval for current fiscal year only. Future years are subject to City Commission approval of
annual adopted operating budget.
City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2020-31116 C7 D 1/15/2020
If no,explain why CC approval is not required:
Legal Form Approved: X Yes No If no,explain below why form approval is not necessary:
in•fiance ', ' •Is see attached)
Procurement: Grants:
Budget: Information Technology:
Risk Management: Fleet&Facilities:
Human Resources: Other: