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2024 Miami Beach Gay Pride- Sponsorship Agreement 2 d 2 z--1-32 88s DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 t • 2024 MIAMI BEACH GAY PRIDE -SPONSORSHIP AGREEMENT THIS AGREEMENT is made and entered into this _ day of , 2023 ("Effective Date'), by and between the City of Miami Beach. Florida, a Florida municipal corporation, with offices at 1700 Convention Center Drive. Miami Beach, FL 33139 (the"City"), and Miami Beach Gay Pride, Inc. a Florida not for profit corporation, with offices at 1210 Washington Avenue, Suite 255, Miami Beach, FL 33139 (-Event Organizer") (altogether, the "Agreement") WITNESSETH: WHEREAS, the City desires to sponsor the 2024 Miami Beach Pride" (the "Event"), a special event registered with the City under Special Events permit number #SEP 0523- 1381, incorporated herein by reference and attached hereto, that will take place in Lummus Park from 9th to 14t^ streets and Ocean Drive from 5'r to 15''' streets (the "Event Site"), as depicted in Exhibit "A", on April 12-14, 2024: and WHEREAS, Event Organizer shall produce, promote, and host the Event on Miami Beach- and WHEREAS, on March 27, 2023, the Mayor and City Commission adopted a resolution which includes (1) approving waivers of special event and city services fees in an estimated amount $52,995.38, which includes a special event application fee of $315, special event permit fee in the amount of $627, Lummus Park user fees in the approximate amount of $12,034.38, Vehicle Beach Access passes in the approximate amount of $3,820, square footage fees in the approximate amount of $23,595.00 Police Department Administrative fees in the approximate amount of$5,988, Fire Department fees in the approximate amount of$6,000. and sanitation fees in the amount of$616; and (2) cash sponsorship in an amount not to exceed $250,000 for the event's production costs. and WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event Organizer. as more particularly set forth herein, to offset expenses for producing and presenting the Event. NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, the City and Event Organizer agree as follows. 1. The above recitals are true and correct and are incorporated by reference herein 2. The Term of this Agreement will commence on the Effective Date set forth above and shall expire following the conclusion of the Event and Event Organizer's completion of all of its obligations hereunder 3. Event Organizer shall be solely responsible for producing and promoting all aspects of the Event including securing private sponsors and vendors to participate in the Event. The parties hereby agree that at all times the Event shall be known and promoted under DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 the title of the "2024 Miami Beach Pride". Event Organizer is responsible for the conduct and operation of the Event and will provide the appropriate officials to conduct the Event. The City is under no obligation to fund subsequent "Miami Beach Pride" events. 4. The term "Event" as used herein shall have the same meaning as described in the first recital. Further, the City shall not be a party to any independent contracts that the Event Organizer may enter into with other organizations, contractors. or participants of the Event and/or supporting activities, nor shall the City be liable to such third parties. Event Organizer shall not represent that it is an agent, official. authorized representative or employee of City. 5. Subject to Event Organizer's compliance with its obligations under this Agreement, the City is responsible for the following: a) the City shall waive special event and city service fees related to the Event, in a total amount not to exceed $52,995.38. b) the City shall provide Event Organizer with cash sponsorship funding in an amount not to exceed $250,000 toward the production costs of the Event. All cash contributions shall be made on a reimbursement basis,following the conclusion of the Event, and following Event Organizer's submission, and the City's acceptance, of the final report referenced in this Agreement. 6. Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors, organizations. event sanctioning bodies, vendors, and participants, and City shall have no such responsibility, obligation or liability. City shall not be responsible or liable to competitors for prize money payments, or to any third party for any aspect of the production of the Event. 7. Warranties. Event Organizer warrants and represents that it has all necessary rights, authority, licenses and permits necessary to enter into this Agreement, to grant the rights and licenses herein granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits and conduct and operate the Event in accordance with all applicable laws, and without endangering others or violating their rights. 8. Sponsorship benefits. In consideration of the City fee waivers and sponsorship funding described in this Agreement, and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the City which, at a minimum, shall include the sponsorship benefits set forth in Exhibit "B" to this Agreement, which is incorporated herein by this reference. 9. Public benefit program. Event Organizer shall provide a public benefit program to include the following, wherever permissible and applicable within the Event footprint: events are open to the public and admission is free all two (2) days. 2 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 10. Final report. The Event Organizer must provide, within 30 days of the completion of the Event, a Final Report, detailing the following • third-party verification of Event outcomes including, without limitation, event attendance figures, media impressions generated by the Event; and • number of City of Miami Beach hotel room nights generated by (for and during) the Event including, but not limited to, booking codes and any other reasonable documentation which may be required by the City to track/document hotel utilization; and • The implementation of the public benefit program, including statistics relating to how many residents. seniors, children and veterans were served; and • Vendor and community feedback 11.The City shall receive sponsorship recognition on all media or promotional platforms related to the Event, at the same sponsorship level as other sponsors providing financial or other support comparable to the City's sponsorship. Event Organizer will also tag the City on all Event-related postings on digital distribution platforms, also referred to as social media platforms. Event Organizer's Event-related postings shall include high quality content relevant to the Event and its targeted audiences. Digital distribution postings shall be issued in English and Spanish, wherever relevant. 12. Event Organizer will use logo provided by the City on all Event-related advertising. This includes local television partners, social media campaigns, radio efforts, and local newspapers. 13.All promotional materials which include the City's name or logo, including, without limitation, advertising, telecasts, signage and social media publications shall be subject to the City's prior written approval, which approval may be withheld at the City's discretion. Event Organizer shall cease using all logos or other City marks upon the expiration of the Term. Additionally, the City reserves the right to require the removal of its logo/marks from any promotional materials. This paragraph shall survive the expiration of this Agreement. 1. Event Organizer is responsible for the following: A. Event Organizer shall arrange for vendor concessions inside the enclosed area of the Event Site. All sales of soft drinks or other beverages must be in compliance with the City's beverage contract. Event Organizer will collect all proceeds from Event concessions. City shall have no responsibility, obligation or liability relating to vendor concessions. Event Organizer shall be solely responsible for ensuring that all vendors' services are provided in accordance with all applicable laws, including, without limitation, all food service, food handling, and alcoholic beverage and license regulations. 1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of expanded polystyrene food service articles (as defined in City Code Section 82-7)within the Event Site. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this section shall not apply to expanded polystyrene food 3 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer. 2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-8 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of single-use plastic beverage straws or single-use plastic stirrers (as defined in City Code Section 82-8)within the Event Site. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer from providing a beverage with, or offering the use of, a single- use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. 3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which provides that it is unlawful for any person to carry any expanded polystyrene product, single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park within the City. It is also unlawful for any business to provide single-use plastic beverage straws or single-use plastic stirrers with the service or delivery of any beverage to patrons on any beach within the City. Notwithstanding the above, the provisions in Section 46-92(c)that pertain to single-use plastic beverage straws and single-use plastic stirrers shall not apply to a person or patron with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the City Code, as may be amended from time to time, Event Organizer shall adhere to City prohibition regarding the sale or use of expanded polystyrene food service articles, single use plastic beverage straws, and single-use plastic stirrers. B. Event Organizer shall be responsible for handling all media vendors and organizations and will be solely responsible for handling all issues relating to the media vendors. C. Event Organizer shall retain any and all rights to the Event, including any rights associated with Event- related apparel and/or product sales. D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with respect to the activation of the Event. City, at its sole discretion, may monitor and conduct an evaluation of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with City to promptly address any deficiencies or concerns the City may have in connection with the Event. E. Event Organizer hereby grants City a non-exclusive license and right to use the title of the Event or any photographic, video, audio or other footage of the Event, in connection with any City produced publication, including the City produced magazine or any City media outlets, such as MBTV. This section shall survive the termination or expiration of this Agreement. F. Event Organizer shall purchase and obtain all required Event insurance policies for the following coverages: a. General Liability coverage in the amount of at least $1,000,000.00 per occurrence; b. $1,000,000.00 Products/Completed Operations; c. $1,000,000.00 Personal and Advertising Injury; at$1,000,000.00 per occurrence; d. liquor liability, in the amount of at least $1,000.000 (if liquor is served or sold) and host liquor liability insurance in the amount of at least$1,000,000.00 or on a separate certificate, the City shall be named as an additional insured; e. worker's compensation as required by the State of Florida, with the statutory limits 4 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 and Employer's liability with a limit of no less than $1,000,000.00 per accident for bodily injury or disease; and f. all insurance policies for the preceding subsection (i) - (iv) shall name the City as an additional insured and certificate holder, as follows: City of Miami Beach, Florida 1700 Convention Center Drive Miami Beach, Florida 33139 G. Event Organizer shall obtain all applicable federal, state and local approvals, permits and licenses relating to the Event and any activities related thereto. Event Organizer shall maintain its good standing in accordance with the laws of the State of Florida and the City of Miami Beach Code of Ordinances ("City Code"), and shall comply with any federal, state, county or City Code requirement applicable to Event Organizer or to the Event Organizer's operation its business or other activities in the City of Miami Beach, including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s) that may be required for any business activity, timely making payment of all taxes, fees or charges that may be due to the City. Event Organizer shall promptly take corrective action to correct any City Code violation or notice of violation issued by any governmental agency with jurisdiction over Event Organizer. Further, Event Organizer agrees to comply with the terms and conditions of any lease, contract, or other grant agreement that Event Organizer may have separately entered into with the City, if any ("Other City Contracts"). Any failure by Event Organizer to comply with any provision of the City Code applicable to Event Organizer, or any breach or default by the Event Organizer of any covenant or other term or condition contained in any Other City Contracts (after the passage of any applicable notice and cure provision set forth therein), shall, at the option of the City, be considered an event of Default (as such term is defined more fully below), in which event the City shall be entitled (but in no event required)to apply all rights and remedies available to the City under the terms of this Agreement by reason of an Event Organizer's breach or failure to comply with said obligations. H. Event Organizer shall indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents, and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by Event Organizer or its officers, employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the Event Site, including, without limitation, any claim that any aspect of the Event infringes upon any third-party's existing copyrights, trademarks, trade names, or other intellectual property or proprietary rights. Event Organizer shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorneys'fees which may issue thereon. Event Organizer expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. 2. Events of Default, Termination of Agreement for cause, and Remedies. A. The following shall constitute events of default: i. Any material misrepresentation, written or oral, made by Event Organizer and/or its representatives to City. 5 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 ii. Failure by Event Organizer to timely perform and/or observe any of the terms and conditions of this Agreement. iii. Insolvency or bankruptcy on the part of Event Organizer. B. The occurrence of any event of default by Event Organizer may, at the sole option of City, operate as an automatic forfeiture of any rights or benefits conferred under this Agreement, and accordingly, City reserves the right to revoke the fee waivers, discontinue the funding provided for herein, or request the return of sponsorship funds. C. In the event that Event Organizer is in default of any of its obligations under this Agreement, Event Organizer shall be liable for all damages, costs and expenses arising out of or related to its default. In the event of a default, City reserves all legal remedies available to it, including but not limited to termination of this Agreement for cause, which termination may be effected upon ten(10)days written notice to Event Organizer. In the event of any such termination, City shall have no further obligation or liability to Event Organizer. 3. Event Organizer shall not assign its rights or obligations under this Agreement without the City's consent. Any purported assignment in violation of this section shall be void and shall constitute an event of default hereunder. 4. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures relating to this Agreement, in accordance with generally accepted accounting principles, and shall retain such books and records for at least four(4) years after completion of the Event. At the request of the City, Event Organizer shall provide the City (and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Event Organizer related to this Event. 5. This Agreement shall constitute the entire agreement between the parties, and no warranties, inducements, considerations, promises or other references shall be implied or impressed upon this Agreement that are not expressly addressed herein. 6. This Agreement shall be governed as to performance and interpreted in accordance with the laws of the State of Florida. Any claim or dispute arising out of the terms of this Agreement shall be litigated in Miami- Dade County, Florida. 7. It is expressly understood and agreed that this Agreement is for the duration of this Event only and that Event Organizer has no right or privilege other than that expressly provided herein. 8. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way creating or establishing the relationship of partners or joint venturers between City and Event Organizer. In no event shall Event Organizer represent to any third party that it is acting as an agent, representative or on behalf of City for any purpose or in any manner whatsoever. 9. City's right to suspend activities or remove persons from event site: The City Manager shall have the authority to suspend all or any part of the activities of Event Organizer when, in the City Manager's sole judgment and discretion, such activities may be or are detrimental to the public or to the City, or if the City has reason to believe any law or ordinance is being violated by Event Organizer, its agents or employees. City reserves the right through the City Manager, to suspend or terminate use of the Event Site if visitors become unruly, and to reject any sponsor, presentation, material or item which is or may be, in the sole opinion of the City Manager, 6 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of persons. The decision of the City Manager in such regard shall be final, binding and conclusive. 10. Termination for Convenience. a. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City Manager decides to discontinue the Event, at the City Manager's sole and absolute discretion, for any reason or no reason whatsoever, for the convenience of the City. The City Manager shall notify the Event Organizer, in writing, of the City's termination of this Agreement. b. The Event Organizer may elect, during the Term of this Agreement, to terminate this Agreement and no longer conduct the Event. If the Event Organizer elects to terminate this Agreement, the Event Organizer shall notify the City in writing. If the Event Organizer elects not to conduct the event or elects not to seek an extension of the terms of this Agreement, this Agreement will automatically terminate. 11. GOVERNING LAW AND ATTORNEY'S FEES: This Agreement shall be governed by the laws of the State of Florida, with venue lying in Miami-Dade County. In the event of any dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs, including bankruptcy and/or appeal if any. 12. ASSIGNMENT: No assignment of the rights, interest or obligation under this Agreement shall be made by either party without the written consent of the other. 13. AMENDMENT: No modification amendment or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed by the parties hereto, with the same formality and of equal dignity herewith. 14. EXTENT OF AGREEMENT: This Agreement represents the entire and integrated Agreement between City and Event Organizer and supersedes all prior negotiations, representations or agreements either written or oral. 15. NOTICE: Whenever any party desires to give notice to any other party, it must be given by written notice sent by registered United States mail, with return receipt requested, addressed to the party for whom it is intended at the place designated below and the place so designated shall remain such until they shall have been changed by written notice in compliance with the provisions of this section. For the present, the parties designate the following as the respective places for giving notice: CITY: Lissette Garcia Arrogante Director, Tourism and Culture City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 EVENT ORGANIZER: Miami Beach Gay Pride, Inc. A Florida Not For Profit Corporation 1210 Washington Avenue, Suite 255 Miami Beach, FL 33139 7 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 16. CORPORATE STATUS: This Agreement shall automatically terminate if,within thirty(30)days from execution of this Agreement, Event Organizer does not provide City with proper documentation evidencing that Event Organizer is registered to do business in the State of Florida. IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this Agreement on the date written below. ATTEST CITY OF MIAMI BEACH, FLORIDA \\N\\\I11111 Rafael E. Granado By. a T. Hudak 3,* .... City Clerk City Manager 4 FEB 2 2 2024 s =s� s 1 INCOAP O$AAE0 Date / are °FOR EVENT ORGANIZER: MIAMI BEACH GAY PRIDE, INC. ATTEST: By: IeE_ChG—k2 Print Name/Title Print ame/Title Date APPROVED AS TO FORM& LANGUAGE &FOR EXECUTION 0.0 f'4 !<.'f(:(/, } City Attorney Date 8 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 EXHIBIT A TENTATIVE EVENT SITE PLAN 1400 BLOCK 1000 BLOCK ° a TENTS 10 X 10 112 TENTS 10 X 70 ` a2 1 TENTS 10 X 30 '- TENTS 10X40 '` • TENTS IC X30 -,< 1' 1 I L. D c F a rl [.D I Ve '-- j4 10 MAIN AREA SITE PLAN.1000 TO 1300 BLOCK 0 w. , >� •r� of ❑ . i8 i .r eoo003- �' .,,: ,.- • », thota 0 1mD° .DE • i y — 000:-iS y y4. i o .,ldoo ... Y I � J lE 9 i SITE MAN - - 0 1 1,...ET Ocean Drive Ocean Drive ado 13 a 1 13 DocuSign Envelope ID.OD7C49CD-FE24-4CE9-8843-65DD7D924841 3-1-1 i 1Ip=--t t r r, C, M Pin..lifPru.ir^.. + .m. / / L I. A house MICIThli ,� i i - b o` C �►��i beactA 3 pii'ie �a® «i t 9tip St 1`reef' ® ' .,�. `'L'' a - I 7 1 e 'Fr 4311114) 1 r+ 13 ; t jti�. * / c Eby NOT TO SCALE 1 }( F ! (t t j f MICJm! @ ® - , , t •;aI Beach ? / -- §8th S ' /� j tree[ t -- 1' J v t I o ti~ „. .r - o « U 7th Street',® 1 l� O •- Staging Area, will be on the �` a hard packed sand just west of 1.2----4 4.m. the berm.No beach access will o 3.X . t tz=4 r.v. :ertt- be blocked during this time. ri -1 / ',,,.1P-rnpo,e ''O '" Police & Fire Department will r.l.: i `c..,t^ Y still stage on Ocean Drive ,3.1 } Fw.a.h R• _ -.._ ---- --- ---- llr / t Street -• 6th Street a Y "- a ach �`® Sth itre*Illialannegana Health . ''F Center---, • • a, 13 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 4 j ' — ei,1 {,...-=4 . 1. '.,• i . t ? ... t- ag .1 (;) ( •C C , ' ' gil . ' b w t ..b.— ' 6 ,—, t. 0 0 •0-,,-4- c::0 . , 0 13th Street ''' 1,., • t , , • ,,--,-- e_ i i 1 .-.• 1:'- ' "7....4 ! • o 4-,,,, .V ' •.-:' r----.14 •-• @ 8?2tti street 1'4 i ... 11/ ti i I• t 1, ; (4 1, ... . . , ii ....- w t.F, I. i ta-e-i lr 1,-,tei v.rft-t .p.--, / I.., 1 - The St le * • i r . I 1 Ve,r.,.,.).,, / . . , @/y , MAC:S.4,1 t '' • ,,s1, I, ii gtz-i- ..., • . C , ,-J I•t- I'' l a . i 47- c, ummus / / i"--,--1- e> , Park •, @ loth ct 1 -'4'• t -, i 1 ;,_._,,, • • - D 04 Pink lifeguard LA house Q., l'-i' > , .7.7 Ca Waiti 1 / '•' Pi IFICebk ; • iM' • g R51 ..7,•,.,. . ,4•• Air,Hu*.el f • 0 na t . 'Street '@ 4,4 71 . I" . -, ' , 0. : 0 _.....,.. ; -;'1 V-.-•"' 1-,-,----i 9..('-'k ' E e- U r t -,f -0 . Miami —_ 13 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 o ar,clan F( 1 -i, Mote' , -` / - r ® t stt74111111111111 -, ' t , 15 Street will mark the end orhthe wwt ri 1 i o --Parade. Participates(walkers)will be }} directed east to walk back to the n ' 'l (r - r, E festival. Floats will disembark here and cul r .11t cam+ i will continue to site allocated for break- tt ' down. tom4 it r —. ' 3 �. c 1.&'.1 I._1 i —, N.i}iJu 1 ..:1 O S4atC MQti� O —� t '• . 13r.-+ Oy h(� (...,It a,Kie J �1 1 t-=t O 1 1 S1 ^. O 1 street u. P `� Y :- i 1 ,a, i--:=-4 m.S. m if-=./ ,2.; c) •In,,r,.,,.:. Hn-r1 i II0 1 _, r � 4- 1 eki ! t1UlC1 V C1., 1 I Pt=1 ` s // St,lr, I ..I t E`'i• ®17th M' ° ' Qr71Uf.�ltr1✓ / Street 13 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 EXHIBIT B CITY OF MIAMI BEACH SPONSORSHIP BENEFITS i! r kV piide SPONSOR BENEFITS Entertainment Stage • Rotating Logo on LED Stage • Opportunity for one city official to speak(non-campaigning)during the opening ceremonies on Sunday..April 14,2024 after the parade. Dance Stage • Rotating Logo on LED screen Marketing • Main Entertainment Stage, Dance Stage, Community Stage;opportunity to provide pre- approved crowd giveaways • Name recognition/logo on promoted materials including advertisements,printed materials,website,Facebook,Twitter,and Instagram. • 1 rotating website banner • Opportunity to speak(non-campaigning)at the Flag Raising Ceremony • Opportunity to speak(non-campaigning)at Pride Lights the Night on Lincoln Rd • Opportunity to speak(non-campaigning)at Post Pride Appreciation Events • Opportunity to speak for city officials(see VIP Passes&Tickets below)to attend the VIP Media Meet&Greet Reception on Date to Be Announced • Opportunity to provide pre-approved gift bag items for 300 VIP Gift Bags • Recognition on all press releases • 1 dedicated non-sales specific spotlight press release • 4 dedicated non-sales specific spotlight email blasts tour subscribers(individuals and corporations) • 4 dedicated non-sales specific Facebook,Instagram,and X(Twitter)posts/tweets • Name recognition/logo on step&repeat banners • City of Miami Beach listed as one of the presenting sponsors on our sponsor page Parade • 1 preferred placement parade entry • Formal grandstand recognition:special recognition by our emcee,who will personally market your participation from the grandstand stage when your entry passes by 13 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 A r arcM pitdem ( SPONSOR BENEFITS Festival • Signage/marketing o Opportunity to place up to 15 barricade covers throughout the festival ■ Covers must be provided by the City • City of Miami Beach logo on our information station(s) • 1 10x10 tented area plus 1 6-foot table and two chairs o Must be manned both festival dates for entire festival hours(noon to 11pm) J Must notify Miami Beach Pride's Vice Chair or Festival Director of intended use by March 5,2024 VIP Passes&Tickets • 8 invites to the VIP Media Meet&Greet Reception • 1 each Mayor,Commissioners,City Manager o Non-transferable(this event is invitation only and limited space) o RSVP required • 32 VIP tickets to the VIP Beach Affair Friday,April 12,2024 o 4 each Mayor,Commissioners,City Manager • 16 VIP tickets to the VIP Lounge Saturday,April 13,2024 • 16 VIP tickets to the VIP Lounge Sunday,April 14,2024 o 2 each Mayor,Commissioners,City Manager 14 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 RESOLUTION NO. 2024-32885 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING SPONSORSHIP OF THE 2024 MIAMI BEACH PRIDE FESTIVAL, WHICH WILL TAKE PLACE FROM APRIL 12, 2024 THROUGH APRIL 14, 2024, WHICH INCLUDES CASH SPONSORSHIP IN AN AMOUNT NOT TO EXCEED $250,000, AS PREVIOUSLY APPROVED BY THE CITY COMMISSION IN THE FY 2024 OPERATING BUDGET, AND WAIVER OF SPECIAL EVENT AND CITY SERVICES FEES, IN AN ESTIMATED AMOUNT OF $52,995.38; AND FURTHER, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE EVENT ORGANIZER, MIAMI BEACH PRIDE, INC. WHEREAS, Miami Beach Gay Pride brings people together to recognize and celebrate members of the lesbian, gay, bisexual, and transgender("LGTBQ") community, as well as their friends, allies, and supporters in celebration of the LGTBQ community; and WHEREAS, Miami Beach Gay Pride celebrates Miami-Dade County's LGTBQ community with week-long festivities along Ocean Drive is well attended; and WHEREAS, since 2009, the Miami Beach Gay Pride has taken place in Lummus Park, between 11th and 14th Streets during the month of April; and WHEREAS, on September 27, 2023, the Mayor and City Commission adopted the FY 2024 budget that included the requested funding for the 2024 Event in the Resort Tax Fund. WHEREAS, the 2024 Miami Beach Gay Pride event is presented by Miami Beach Gay Pride Inc. in partnership with the City of Miami Beach. The event is scheduled to take place primarily in Lummus Park from 9t" to 14th streets and Ocean Drive from 5th to 15th streets on April 12-14, 2024. WHEREAS, on March 27, 2023, the City Commission adopted resolution 2023-32537 authorizing a cash sponsorship in the amount not to exceed $188,000 and a waiver of special event and City Service fees for the 2023 event. WHEREAS, for the upcoming 2024 Miami Beach Gay Pride event, the Mayor and City Commission wish to authorize a cash sponsorship in an amount not to exceed $250,000, as previously approved by the City Commission in the FY 2024 Operating Budget. WHEREAS, for the 2024 event, a waiver of special event and City services fees would be approximately $52,995.38, which includes a special event application fee of $315, special event permit fee in the amount of$627, Lummus Park user fees in the approximate amount of $12,034.38, Vehicle Beach Access passes in the approximate amount of $3,820, square footage fees in the approximate amount of $23,595.00, Police Department Administrative fees in the approximate amount of $5,988, Fire Department fees in the approximate amount of $6,000, and sanitation fees in the amount of$616. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 Commission hereby approve sponsorship of the 2024 Miami Beach Pride Festival, which will take place from April 12, 2024 through April 14, 2024, which includes cash sponsorship in an amount not to exceed $250,000, as previously approved by the City Commission in the FY 2024 Operating Budget, and waiver of special event and City services fees, in an estimated amount of $52,995.38; and further, authorize the City Manager to execute a sponsorship agreement with the event organizer, Miami Beach Pride, Inc. PASSED and ADOPTED this 31 day of 704 tu4r , 2024. ATTEST: • �E� 0 6 2024 a einer, ayor Rafael . Granado, City Clerk 's ?INCORPORATED) qoz Sponsored byCommissioner �'4 Alex J. Fernandez APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION //g4e2a)mf— fer City Attorneryo Data `v 2 DocuSign Envelope ID.OD7C49CD-FE24-4CE9-8843-65DD7D924841 Resolutions-C7 Q MIAMIBEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: January 31, 2024 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING SPONSORSHIP OF THE 2024 MIAMI BEACH PRIDE FESTIVAL, WHICH WILL TAKE PLACE FROM APRIL 12, 2024 THROUGH APRIL 14, 2024, WHICH INCLUDES CASH SPONSORSHIP IN AN AMOUNT NOT TO EXCEED $250,000, AS PREVIOUSLY APPROVED BY THE CITY COMMISSION IN THE FY 2024 OPERATING BUDGET, AND WAIVER OF SPECIAL EVENT AND CITY SERVICES FEES, IN AN ESTIMATED AMOUNT OF $52,995.38; AND- FURTHER, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE EVENT ORGANIZER, MIAMI BEACH PRIDE, INC. RECOMMENDATION Adopt the Resolution. BACKGROUND/HISTORY Miami Beach Pride brings people together to recognize and celebrate members of the lesbian, gay, bisexual, and transgender ("LGTBQ") community, as well as their friends, allies, and supporters in celebration of the LGTBQ community. Miami Beach Pride celebrates Miami-Dade County's LGTBQ community with week-long festivities, along Ocean Drive, including the Miami Beach Pride Festival, which drew more than 170,000 attendees in 2019. Since 2009, the Miami Beach Pride Festival has taken place in Lummus Park, between 11th and 14th Streets during the month of April. ANALYSIS The 2024 Miami Beach Pride Festival is presented by Miami Beach Gay Pride Inc. in partnership with the City of Miami Beach. The event is scheduled to take place primarily in Lummus Park from 9th to 14th streets and Ocean Drive from 5th to 15th streets on April 12-14, 2024, Page 923 of 2002 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 On March 27, 2023, the City Commission adopted resolution 2023-32537 authorizing a cash sponsorship in the amount not to exceed $188,000 and a waiver of special event and City Service fees for the 2023 event. On September 28, 2023, the Mayor and City Commission adopted resolution 2023-32785 adopting the FY 2024 budget that included an increase in cash sponsorship funding for the 2024 Event from $188,000 to $250,000. For the 2024 event, a waiver of special event and City services fees would be approximately $52,995.38, which includes a special event application fee of $315, special event permit fee in the amount of$627, Lummus Park user fees in the approximate amount of$12,034.38, Vehicle Beach Access passes in the approximate amount of $3,820, square footage fees in the approximate amount of $23,595.00, Police Department Administrative fees in the approximate amount of $5,988, Fire Department fees in the approximate amount of $6,000, and sanitation fees in the amount of$616. SUPPORTING SURVEY DATA In the 2022 City of Miami Beach Resident Survey, 86% of residents agreed that free or City sponsored art and cultural activities contribute to their quality of life in Miami Beach and 86% of residents agreed that Miami Beach Cultural Activities (such as art shows, film festivals, musicals, and live performances)contribute to the quality of life in Miami Beach. FINANCIAL INFORMATION $250,000.00 for the 2024 Miami Beach Pride Festival is funded from the Resort Tax Fund. Amount(s)/Account(s): $250,000 - 160-0380-000349-25-406-548-00-00-00- CONCLUSION The Administration recommends adopting the resolution to authorize the City Manager and City Clerk to execute a sponsorship agreement with Miami Beach Gay Pride, Inc., in the amount not to exceed $250,000 in a reimbursable cash sponsorship in addition to the aforementioned special event fee waivers and City Services for the Miami Beach Pride Festival 2024 Event. Applicable Area South Beach Is this a"Residents Right Does this item utilize G.O. to Know" item.pursuant to Bond Funds? City Code Section 2-14? Yes No Strategic Connection Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality entertainment destination. Legislative Tracking Tourism and Culture Page 924 of 2002 DocuSign Envelope ID:0D7C49CD-FE24-4CE9-8843-65DD7D924841 Pestana, Fernando From: Juan Sanchez <juan.sanchez@miamibeachpride.com> Sent: Monday, February 12,2024 3:59 PM To: Pestana, Fernando Cc: Santos,Alicia;Arrogante, Lissette;Vallecillo, Francys;Chevalier, Marc Subject: Re: Miami Beach Pride Agreement 2024 [THIS MESSAGE COMES FROM AN EXTERNAL EMAIL- USE CAUTION WHEN REPLYING AND OPENING LINKS OR ATTACHMENTS ] Fernando, Thank you for going that extra step. We always obtain the coverage indicated in your email and we will provide it/ upload as soon as we get it. We have tried unsuccessfully to obtain the COI earlier/. Juan F. Sanchez he/him Board Vice Chair C: 305.345.0202 ivan.sanchez@miamibeachpride.com On Mon, Feb 12, 2024 at 3:06 PM Pestana, Fernando<FernandoPestana@miamibeachfl.gov>wrote: Good afternoon Juan, I touched base with our Risk Management department and was advised that a conditional approval signature would be given on the agreement so long as you can provide a confirmation that the COI will be provided prior to the event and will meet the minimum requirements below. Kindly confirm.Thank you. 1 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 F. Event Organizer shall purchase and obtain all required Event insurance policies for the following coverages: a General Liability coverage in the amount of at least $1.000,000.00 per occurrence, b. $1,000,000 00 Products/Completed Operations- c $1,000,000 00 Personal and Advertising Injury, at $1 .000.000 00 per occurrence: d liquor liability, in the amount of at least $1,000000 (if liquor is served or sold) and host liquor liability insurance in the amount of at least$1,000,000.00 or on a separate certificate. the City shall be named as an additional insured; e worker's compensation as required by the State of Florida. with the statutory limits 4 and Employer's liability with a limit of no less than $1,000,000 00 per accident for bodily injury or disease, and f all insurance policies for the preceding subsection (I) - (iv) shall name the City as an additional insured and certificate holder, as follows City of Miami Beach Florida 1700 Convention Center Drive Miami Beach, Florida 33139 Thank you, MIAMIBEACH Fernando Pestana,Administrative Services Manager TOURISM AND CULTURE DEPARTMENT 1755 Meridian Ave,Ste.500,Miami Beach,FL 33139 Tel:305-673-7000 x 26727/www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live. work and play in our vibrant,tropical.historic community From:Juan Sanchez<ivan.sanchez@miamibeachpride.com> Sent: Monday, February 12, 2024 10:40 AM To: Pestana, Fernando<FernandoPestana@miamibeachfl.gov> Cc:Santos,Alicia<AliciaSantos@miamibeachfl.gov>;Arrogante, Lissette<LissetteArrogante@miamibeachfl.gov>; Vallecillo, Francys<FrancysVallecillo@miamibeachfl.gov> Subject: Re: Miami Beach Pride Agreement 2024 2 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 [THIS MESSAGE COMES FROM AN EXTERNAL EMAIL-USE CAUTION WHEN REPLYING AND OPENING LINKS OR ATTACHMENTS] Please note,just confirmed with our Treasure/ Book Keeper,the company we use for festival insurance will not provide the COI for the festival prior to 30 days before the event itself. It has been the norm with the company that we get it three weeks prior to the event. Juan F. Sanchez he/him Board Vice Chair C: 305.345.0202 ivan.sanchez@miamibeachpride.com On Mon, Feb 12, 2024 at 10:33 AM Pestana, Fernando<FernandoPestana@miamibeachfl.gov>wrote: Good morning Juan, Given the adoption of the commission item approving the 2024 Pride Sponsorship, we are getting ready to route the agreement internally for signatures. However, one of the signatures needed is from our Risk Management division and we would need the COI for the event before we can move forward. Kindly provide the COI at your earliest convenience so we can proceed on our end.Thank you in advance. Thank you, MIAMIBEACH Fernando Pestana,Administrative Services Manager 3 TOURISM AND CULTURE DEPARTMENT DATE: 02/20/2024 TO: Alina Hudak, City Manager Marcia Monserrat, Chief of Staff FROM: Lissette Garcia Arrogante, Tourism and Culture Director• SUBJECT: Sponsorship Agreement `v For: Information Only X Review & Approval X City Manager's Signature Other Comments: ❑ Fee Waiver Memo/Consecutive Day Clause Memo ❑ Street Closure: ❑ Special Event Permit(s): ® Other: Sponsorship Agreement - 2024 Miami Beach Pride Festival ❑ Film Permit: Return to: Lissette A. Garcia Ext. 26597 U Francys Vallecillo Ext. 26326 ® Jazmine Pena Ext. 27577 DocuSign Envelope ID:OD7C49CD-FE24-4CE9-8843-65DD7D924841 M I AM I BEACH Contract/Document Routing Form Contract No. Title Sponsorship Agreement—2024 Miami Beach Pride Festival Contractor Requesting Department Miami Beach Pride,Inc Tourism and Culture Department • Department Director Ike,S: Da Signa'u` Lissette Garcia Arrogante ' • .rci�� . s•rrat r ' A 'itT"''• : • •M EST ED0AC[E2noE2410... OFTAibbebbUY4UD_. Document Type(Select One) Type 1—Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor x Type 8—Other: Summar &Pur•' On January 31,2024,the Mayor and City Commission unanimously passed resolution 2024-32885 approving the sponsorship of the 2024 Miami Beach Pride Festival that will take place from April 12,2024 through April 14,2024.This agreement includes a cash sponsorship in an amount not to exceed$250,000 as previously approved by the City Commission in the FY 2024 Resort Tax Operating Budget,and a waiver of special event and city services fees in an estimated amount of$52,995.38. Original Term Renewal Periods Total Term(Original+Renewals) One(1)time N/A One(1)time Funding Information Grant Funded: . Yes © No State Federal Other: Cost&Fun DS 'Year Annual Cost Account - %4 1 $250,000 160-0380-000349-25-406-548-00-00-00- Yes x No 1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the annual adopted operating budget. City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2024-32885 C7 Q 1/31/2024 If no,explain why CC approval is not required: Legal Form Approved: Yes No If no,explain below why form approval is not necessary: Compliance Approvals(see attached) Procurement: Grants: ,-DocuSigned by: Budget: ocu �gne ` ) grr�t;a,g,Tg�nology: Sd'6y:11 5(TW Risk Management: 10 C9�c3 .6 024 M Ple5t5&i9t:il g: DC5CD029074040D_. Human Resources: Other: