Resolution 2024-32910 RESOLUTION NO] 2024-32910
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2024-023-LB
FOR A PREQUALIFIED POOL OF TELEVISION SERVICE PROVIDERS,
PREQUALIFYING THE INITIAL POOL OF FIRMS: COGECO US (MIAMI), LLC
D/B/A BREEZELINE F/K/A ATLANTIC BROADBAND (MIAMI), LLC, AND
COMCAST BUSINESS COMMUNICATIONS, LLC; AUTHORIZING THE CITY
MANAGER TO KEEP THE ITB OPEN TO PREQUALIFY ADDITIONAL FIRMS;
AND DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD
FIRMS TO THE POOL, PROVIDED THAT ANY SUCH FIRM MEETS THE
REQUIREMENTS OF THE ITB, AND TO REMOVE FIRMS FROM THE POOL
FOR NON-PERFORMANCE.
WHEREAS, it is recommended that the Mayor and City Commission approve the
• Resolution accepting the recommendation of the City Manager, pursuant to ITB 2024-023-LB
for television service providers, to establish a prequalified pool of firms, with an initial pool to
include:
• Cogeco US, LLC d/b/a Breezeline f/k/a Atlantic Broadband, LLC("Breezeline")
• Comcast Business Communications, LLC; and
WHEREAS, the Resolution also authorizes the City Manager to keep the ITB open to
prequalify additional firms and delegates authority to the City Manager to add firms to the pool,
provided such firms meet the requirements of the ITB or remove firms from the prequalified pool
for non-performance; and
WHEREAS, the City has 68 facilities that utilize television service. As a result, the City
requires providers of television,services that can provide the services to City facilities; and
WHEREAS, the City may consider cable, satellite, streaming, and Internet Protocol (IP)
television services as available in the marketplace; and
WHEREAS, all prequalified firms are required to be able to carry the MBTV channel; and
WHEREAS, as part of the process for awarding service orders under .a pool of
prequalified pool of firms, City departments may issue quote requests to all awarded firms to
establish fixed pricing for the services needed at the time; and
WHEREAS, Service orders are then awarded to the firm providing the lowest cost for the
service; and
WHEREAS, on October 3, 2023, the Administration issued ITB 2024-023-LB to establish
a prequalified pool of contractors to provide television services; and
WHEREAS, the Procurement Department issued 9,441 bid notices through the, e-
procurement system, with 27 prospective bidders accessing the advertised solicitation; and
WHEREAS, responses were due and received on October 31, 2023; and
WHEREAS, the City received applications from the following .two (2) contractors:
Cogeco Us (Miami), LLC d/b/a Breezeline f/k/a Atlantic, Broadband (Miami), LLC, and Comcast
Business Communications, LLC; and
WHEREAS,the ITB stated that following the review of applications, the responsive and
responsible bidder(s) meeting all terms and conditions of the ITB would be recommended for
award; and
WHEREAS, staff has determined, based on the requirements of the ITB, that both
Breezeline, and Comcast Business Communications, LLC are responsive, responsible bidders
meeting all terms and conditions of the ITB and are eligible to be recommended for the
prequalification pool; and
WHEREAS, the Information Technology Department estimates an annual expenditure of
$55,000; and
WHEREAS when services are needed, staff will seek proposals from the pool of
prequalified contractors; and
WHEREAS, proactively prequalifying firms that can be contacted for proposals for future
work will expedite the City's response to future needs for general contracting services for minor
projects; and
WHEREAS, otherwise, waiting to issue a solicitation when the need arises would
significantly delay acquiring the services needed.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, accept the recommendation of the City
Manager, pursuant to Invitation to Bid (ITB) 2024-023-LB for a prequalified pool of Television
Service Providers, prequalifying the initial pool of firms: Cogeco Us (Miami), LLC d/b/a
Breezeline f/k/a Atlantic Broadband (Miami), LLC, and Comcast Business Communications,
LLC; authorize the City Manager to keep the itb open to prequalify additional firms; and delegate
to the City Manager the authority to add firms to the pool, provided that any such firm meets the
requirements of the itb, and to remove firms from the pool for non-performance.
PASSED AND ADOPTED this at day of I lilv72024.
ATTEST: 7.?i4
•
FEB 2 3 2024
RAFAEL E. GRANADO, CITY CLERK STEVEN MEINER, MAYOR
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f, c!,y,,, APPROVED AS TO
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• City Attorney Wr Date
Competitive Bid Reports -C2 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: February 21, 2024
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2024-023-
LB FOR A PREQUALIFIED POOL OF TELEVISION SERVICE
PROVIDERS, PREQUALIFYING THE INITIAL POOL OF FIRMS: COGECO
US (MIAMI), LLC D/B/A BREEZELINE F/K/A ATLANTIC BROADBAND
(MIAMI), LLC, AND COMCAST BUSINESS COMMUNICATIONS, LLC; AND
AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN TO
PREQUALIFY ADDITIONAL FIRMS; AND DELEGATING TO THE CITY
MANAGER THE AUTHORITY TO ADD FIRMS TO THE POOL, PROVIDED
THAT ANY SUCH FIRM MEETS THE REQUIREMENTS OF THE ITB, AND
TO REMOVE FIRMS FROM THE POOL FOR NON-PERFORMANCE.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution accepting the
recommendation of the City Manager, pursuant to ITB 2024-023-LB for television service
providers, to establish a prequalified pool of firms, with an initial pool to include: Cogeco US,
LLC d/b/a Breezeline f/k/a Atlantic Broadband, LLC ("Breezeline"), and Comcast Business
Communications, LLC. The Resolution also authorizes the City Manager to keep the ITB open
to prequalify additional firms and delegates authority to the City Manager to add firms to the
pool, provided such firms meet the requirements of the ITB or remove firms from the
prequalified pool for non-performance.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
The City has 68 facilities that utilize television service.As a result, the City requires providers of
television services that can provide the services to City facilities. The City may consider cable,
satellite, streaming, and Internet Protocol (IP) television services as available in the
marketplace. The provider(s) must provide service, connection/installation, and maintenance to
the infrastructure within City of Miami Beach facilities. Further, all prequalified firms are required
to be able to carry the MBTV channel.
As part of the process for awarding service orders under a pool of prequalified pool of firms,
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City departments may issue quote requests to all awarded firms to establish fixed pricing for the
services needed at the time. Service orders are then awarded to firm providing the lowest cost
for the service.
Accordingly, the Administration prepared the ITB to establish the prequalified pool of service
providers.
ANALYSIS
On October 3, 2023, the Administration issued ITB 2024-023-LB. The Procurement
Department issued 9,441 bid notices through the e-procurement system, with 27 prospective
bidders accessing the advertised solicitation. Responses were due and received on October
13, 2023. The City received applications from Cogeco US, LLC d/b/a Breezeline f/k/a Atlantic
Broadband, LLC ("Breezeline"), and Comcast Business Communications, LLC ("Comcast").
The ITB stated that following the review of applications, the responsive and responsible
bidder(s) meeting all terms and conditions of the ITB would be recommended for award. The
ITB stipulated a contract term of no five (5) years. Staff has determined, based on the
requirements of the ITB, that both Breezeline and Comcast are responsive, responsible
bidders meeting all terms and conditions of the ITB and are eligible to be recommended for
award.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
The Information Technology Department estimates annual expenditure of $55,000. When
services are needed, staff will seek proposals from the pool of prequalified contractors. All
expenditures pursuant to this contract will be based on approved funding appropriated for the
requesting department's budget. Grant funds are not anticipated to be utilized for these
services.
Amount(s)/Account(s):
All expenditures pursuant to this contract will be based on approved funding appropriated for the
requesting department's budget.
CONCLUSION
Proactively prequalifying firms that can be contacted for proposals for future work will expedite
the City's response to future needs for general contracting services for minor projects.
Otherwise, waiting to issue a solicitation when the need arises would significantly delay acquiring
the services needed.
Therefore, it is recommended that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution, prequalifying the initial pool of firms: Cogeco Us, LLC d/b/a
Breezeline f/k/a Atlantic Broadband, LLC, and, Comcast Business Communications, LLC, and
authorizing the City Manager to keep the ITB open to prequalify additional firms. The
Resolutions delegates to the City Manager the authority to add firms to the pool, provided that
any such firms meets the requirements of the ITB, and to remove firms for non-performance.
LOBBYIST DISCLOSURE
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In accordance with Resolution No. 2023-32857, adopted by the City Commission on
December 13, 2023,the following information has been provided by the Administration.
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
2. If so, specify name of lobbyist(s)and principal(s): Not Applicable
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Non-Applicable
Legislative Tracking
Information Technology/Procurement
ATTACHMENTS:
Description
❑ Resolution
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