Resolution 2024-32913 RESOLUTION: 2024-32913
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO ENTER INTO AN AGREEMENT BETWEEN THE CITY
AND HAZEN AND ZAWYER, INC, PURSUANT TO REQUEST FOR
PROPOSALS (RFQ) 2022-122-ND, FOR ENGINEERING SERVICES FOR
WATER AND WASTEWATER SYSTEM PROJECTS, TO COMPLETE THE
ENGINEERING AND CONSULTING SERVICES REQUIRED FOR THE DESIGN
AND POST-DESIGN SERVICES OF THE BELLE ISLE WATER BOOSTER
PUMP STATION (W-5) REHABILITATION RESILIENCY IMPROVEMENT
PROJECT, AND FURTHER AUTHORIZING A WORK ORDER IN THE
AMOUNT OF $558,664.59.
WHEREAS, on January 12, 2022, the City executed grant agreement #I0135 with the
Department of Economic Opportunity for the hardening and resiliency improvements of the Belle
Isle Water Booster Pump Station (W-5). The grant agreement is valued at$2,400,000; and
WHEREAS, on March 25, 2022,the Mayor and City Commission awarded and authorized
the execution of the Agreement with Hazen&Sawyer, Inc.for the Engineering Services for Water
and Wastewater Projects (RFQ) No. 2022-122-ND; and
WHEREAS, on February 8, 2023, the City and Hazen & Sawyer, Inc. entered into an
Agreement for the Engineering Services for Water and Wastewater Projects (RFQ) No. 2022-
122-ND, having an initial term of three (3)years, with two (2)one-year renewal terms; and
WHEREAS, the Belle Isle Water Booster Station (W-5) Rehabilitation and Resiliency
Improvement Project is a priority water management project in Middle Beach; and
WHEREAS, the pump station was identified as a High Criticality asset in the City of Miami
Beach Water & Sewer Renewal and Replacement Report dated May 2018 and was included in
the 2020-2024 implementation timeframe in the City of Miami Beach Water System Master Plan
dated October 2019; and
WHEREAS, this project seeks to increase the resilience of W-5 by rehabilitating the
mechanical, structural, and electrical equipment; instrumentation and controls; ventilation and air
conditioning systems; and performing overall facility hardening. A new emergency generator and
fuel tank will be installed at the electrical building with sufficient capacity to run the belle isle
booster station (W-5)and the sewer pump station (PS-10); and
WHEREAS, additionally, these improvements will harden the station with the primary
objective of mitigating flooding and water infiltration caused by intense rain events, high tides, and
sea level rise. This pump station is used to supplement the system pressure supplied by the 30-
inch interconnect from the Miami Dade Water and Sewer Department (WASD) system and
increases system reliability during emergencies; and
WHEREAS,furthermore,the Public Works Department is supported in the construction of
hardening and resiliency improvements to the pump station by a $2,400,000 grant agreement
with the Department of Economic Opportunity; and
WHEREAS, this project will take the existing critical pump station and develop the
changes to ensure it performs as a resilient, reliable, and safe cornerstone of the water
infrastructure for the City of Miami Beach; and
WHEREAS, pursuant to Request for Proposals (RFQ) 2022-122-ND Engineering
Services for Water and Wastewater System Projects between the City and Hazen & Sawyer, Inc.
and authorizing a work order to complete the engineering and consulting services required in the
lump sum amount of$558,664.59; and
WHEREAS, the Administration agrees with Hazen & Sawyer, Inc.'s scope of work and is
prepared to move forward to the full Commission for approval.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby approve and authorize the Mayor and City Clerk to enter into an Agreement between the
City and Hazen and Zawyer, Inc, pursuant to Request For Proposals (RFQ) 2022-122-ND, for
engineering services for water and wastewater system projects, to complete the engineering and
consulting services required for the design and post-design services of the Belle Isle Water Booster
Pump Station(W-5) Rehabilitation Resiliency Improvement Project, and further authorizing a work
order in the amount of$558,664.59.
PASSED and ADOPTED this a/ day of ICb ,Y2024.
•
ATTEST:
Steven Meiner, Mayor
4‘1
/ FEB 2 3 2024
Rafael E. Granado, City Clerk
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Resolutions -C7 D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: February '21, 2024
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AN AGREEMENT BETWEEN
THE CITY AND HAZEN AND SAWYER, INC., PURSUANT TO REQUEST
FOR PROPOSALS (RFQ) 2022-122-ND, FOR ENGINEERING SERVICES
FOR WATER AND WASTEWATER SYSTEM PROJECTS, TO COMPLETE
THE ENGINEERING AND CONSULTING SERVICES REQUIRED FOR THE
DESIGN AND POST-DESIGN SERVICES OF THE BELLE ISLE WATER
BOOSTER PUMP STATION (W-5) REHABILITATION RESILIENCY
IMPROVEMENT PROJECT (THE "AGREEMENT"), AND
FURTHER, AUTHORIZING A, WORK ORDER IN THE AMOUNT OF
$558,664.59; AND FURTHER, AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE THE AGREEMENT.
RECOMMENDATION
The Administration recommends approving the engineering and consulting services for the
Belle Isle Water Booster Pump Station (W-5) Rehabilitation and Resiliency Improvement
Project as described in the scope proposal from Hazen & Sawyer, Inc. (PC), a copy of which is
attached.
This scope is as follows: (1) Design of hardening, and storm proofing of the pump station and
pump station building; (2) Design of the replacement,of aging pipes, pumps, valves, bypass and
related infrastructure; (3) Evaluation and design of structural and electrical components related
to hardening; (4) Site accessibility improvements; (5) Design of new fuel generator; (6)
Surveying and geotechnical services in the amount not to exceed$558,664.59.
BACKGROUND/HISTORY
On January 12, 2022, the City executed grant agreement #I0135 with the Department of
Economic Opportunity for the hardening and resiliency improvements of the Belle Isle Water
Booster Pump Station(W-5). The grant agreement is valued at$2,400,000.
On June 22, 2022 the City Commission accepted the recommendation of the City Manager,
pertaining to Request for Qualifications No. 2022-122-ND,for Engineering Services for Water
and Wastewater Systems Project; and authorized the Administration to enter into negotiations
with Hazen and Sawyer, P.C., the top-ranked proposer, and A&P Consulting Transportation
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Engineers Corp., the Second-ranked Proposer, to serve as Co-Primary Consultants in addition
to a prequalified pool of vendors for smaller projects (due to the estimate of projects to be
implemented through 2027 being approximately $230 Million, and significant amount of work to
being implemented), following a rigorous selection process.
On February 8, 2023, the City and Hazen & Sawyer, Inc. entered into an Agreement for the
Engineering Services for Water and Wastewater Projects (RFQ) No. 2022-122-ND, having an
initial term of three (3)years,with two (2)one-year renewal terms.
ANALYSIS
The Belle Isle Water Booster Station (W-5) Rehabilitation and Resiliency Improvement
Projects is a priority water management project in Middle Beach.
The pump station was identified as a High Criticality asset in the City of Miami Beach Water &
Sewer Renewal and Replacement Report dated May 2018 and was included in the 2020-2024
implementation timeframe in the City of Miami Beach Water System Master Plan dated October
2019.
This project seeks to increase the resilience of W-5 by rehabilitating the mechanical, structural,
and electrical equipment; instrumentation and controls;ventilation and air conditioning systems;
and perfomiing overall facility hardening. A new emergency generator and fuel tank will be
installed at the electrical building with sufficient capacity to run the belle isle booster station (W-
5)and the sewer pump station(PS-10).
Additionally, these improvements will harden the station with the primary objective of mitigating
flooding and water infiltration caused by intense rain events, high tides, and sea level rise. This
pump station is used to supplement the system pressure supplied by the 30-inch interconnect
from the Miami Dade Water and Sewer Department (WASD) system and increases system
reliability during emergencies.
Furthermore, the Public Works Department is supported in the construction of hardening and
resiliency improvements to the pump station by a $2,400,000 grant agreement with the
Department of Economic Opportunity.
This project will take the existing critical pump station and develop the changes to ensure it
performs as a resilient, reliable, and safe cornerstone of the water infrastructure for the City of
Miami Beach.
Procurement Selection Process:
Pursuant to Request for Proposals (RFQ) 2022-122-ND Engineering Services for Water and
Wastewater System Projects between the City and Hazen& Sawyer, Inc. and authorizing a work
order to complete the engineering and consulting services required in the lump sum amount of
$558,664.59.
The Administration agrees with Hazen & Sawyer, Inc.'s scope of work and is prepared to move
forward to the full Commission for approval.
SUPPORTING SURVEY DATA
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Results from the 2022 Resident Survey related to the City's perception and satisfaction show
an overall approval of 67.4%and rated the City as a good place to live.
FINANCIAL INFORMATION
Account Code: 418-0815-061357-29-418-000-00-00-00-28120.
The total project budget for design services is $558,664.59. This project will provide a cost
estimate for the proposed infrastructure improvements. The City has been awarded a total of
$2.4M in Community Development Block Grant Mitigation Program funds from the Department
of Economic Opportunity(DEO)for the hardening and resiliency improvements of the Belle Isle
Water Booster Pump Station(W-5).
This project is funded under the City's Five-Year Water and Sewer Capital Improvement Plan
and the D E O Grant.
CONCLUSION
The Administration recommends approving the engineering and consulting services for the
Belle Isle Water Booster Pump Station (W-5) Rehabilitation and Resiliency Improvement
Project as described in the scope proposal from Hazen& Sawyer, Inc. (PC), a copy of which is
attached. These services were competitively procured through RFQ 2022-122-ND.
This scope is as follows: (1) Design of hardening, and storm proofing of the pump station and
pump station building; (2) Design of the replacement of aging pipes, pumps, valves, bypass and
related infrastructure; (3) Evaluation and design of structural and electrical components related
to hardening; (4) Site accessibility improvements; (5) Design of new fuel generator; (6)
Surveying and geotechnical services in the amount not to exceed $558,664.59.
Applicable Area
South Beach
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Environment & Infrastructure - Reduce risk from storms, high tides, groundwater, and sea level
rise.
Legislative Tracking
Public Works
ATTACHMENTS:
Description
❑ Scope of Services
❑ DRAFT Reso
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SCOPE OF SERVICES
HAZEN AND SAWYER SERVICE ORDER No. 31
CITY OF MIAMI BEACH PUBLIC WORKS DEPARTMENT
Belle Isle Booster Station Detailed Design Services
PROJECT BACKGROUND
The Belle Isle Water Booster Station (W-5) is located at 28 Venetian Way in Miami Beach, Florida. W-5 is
used to supplement the system pressure supplied by the 30-inch interconnect from the Miami Dade Water
and Sewer Department (WASD) system and increases system reliability during emergencies. W-5,is the
only one-pump "booster station" in the City's water system. W-5 is also comprised of an above-grade
electrical building(that is located across the street from the booster station and is shared with sewer Pump
Station No. 10) that houses controls, electrical gear, and an indoor diesel emergency generator. W-5 is
nearing the end of its useful life and requires significant hardening and rehabilitation to improve reliability
moving into the future.
This project seeks to increase the resilience of W-5 by rehabilitating the mechanical, structural, and
electrical equipment;instrumentation and controls;ventilation and air conditioning systems;and performing
overall facility hardening.A new emergency generator and fuel tank will be installed at the electrical building
with sufficient capacity to run the booster station and sewer pump station.
W-5 was identified as a High Criticality asset in the City of Miami Beach Water & Sewer Renewal and
Replacement Report dated May 2018 and was included in the 2020-2024 implementation timeframe in the
City of Miami Beach Water System Master Plan dated October 2019. In order to ensure reliability moving
forward, a complete hardening and rehabilitation of the booster station is proposed.
As the improvements described above are grant funded,the design team will take careful consideration of
the terms of the grant and the items that are eligible for reimbursement for construction.
The CITY has requested that Hazen and Sawyer (HAZEN) submit a proposal for engineering services
related to the detailed design of upgrades to W-5, Belle Isle Booster Station. HAZEN shall provide
professional engineering services consisting of the tasks further described below.
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TABLE OF CONTENTS
Task 1 —Site Investigation and Data Collection 2
Task 2—30% Design 3
Task 3—60% Design 6
Task 4—90% Design 7
I
Task 5—100% Design 7
Task 6—Permitting and Bid Phase Services 7
Task 7—Construction Phase Services 8
SCOPE OF SERVICES
Task 1 —Site Investigation and Data Collection
HAZEN will coordinate with CITY staff to gather relevant as-builts and site-specific data on W-5 and its
associated transmission mains. Utility locates will be called for using Sunshine 811 for the pump station
site and the streets surrounding the pump station. Using this design ticket information, HAZEN will request
. as-built data from all utilities identified in the area. HAZEN will utilize this data during the design process to
verify if any existing utilities will be impacted by the proposed W-5 work
HAZEN will also conduct site visits to document the accuracy of the record drawings and inspect mechanical
and structural elements of the pump station. During the site visits, HAZEN will discuss with CITY staff any
items that are to be replaced, modified, and/or salvaged.
The following supports services will be provided as part of the this task:
• The services of a licensed State of Florida Surveyor to conduct a topographic survey of the area
proposed for the W-5 improvements. See Figure 1 for approximate survey limits. The topographic
survey will include elevations, easements, right of way limits, edges of pavement, visible utilities,
and other surface features. Utility locates and soft digs are also included in the surveyor scope.
• The services of a geotechnical engineering subconsultant to perform a total of(3)three Standard
Penetration Test(SPT)borings in accordance with American Society of Testing Materials(ASTM)
D-1586. (2)two borings to a depth of 30 feet and(1)one boring to a depth of 100 feet will be taken
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in the vicinity of the pump station site. Soft digs at various locations in order to verify existing below
ground utility locations to avoid conflict with new pipelines.
•
■) _ gape late(W•5) s. '
Venetian Way
Shared Electrical and
Generator Fac ity
Sewer Pump
Station No.10
Figure 1.Approximate Survey Limits
HAZEN shall review the completed survey performed to assure its completeness prior to its utilization.
Signed and sealed copies of the survey shall be provided for CITY record.
HAZEN shall review the completed geotechnical analysis performed to assure its completeness prior to its
utilization. Signed and sealed copies of the final geotechnical report shall be provided for CITY record. A
signed/sealed geotechnical report will be included within the bid specification as an appendix.
HAZEN shall manage the subconsultants under this task including coordinating subconsultant's activities,
scheduling, reviewing submitted surveys, and processing invoices.
Task 1: Deliverables
1. Topographic Survey: (1)Signed and sealed copy, (1)electronic copy.
2. Geotechnical Report: (1)Signed and sealed copy, (1)electronic copy
Task 2—30% Desisan
Upon completion of Task 1, HAZEN will take the information gathered and prepare drawings and
specifications for the upgrades to W-5. The drawings and specifications will include all necessary
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information to accommodate the proposed improvements. The proposed project includes numerous
resilience improvements to W-5 including:
• Replacement of existing booster pump and installation of a permanent bypass.
• Structural rehabilitation, repairs,and overall facility hardening(flood proofing)of the booster station
per Florida Building Code High Velocity Hurricane Zone requirements
• Replacement of existing booster station electrical equipment and controls (all booster station
electrical and controls panels,and corresponding electrical components in the Sewer Pump Station
'10 electrical building: VFD BI-1 in MCC-10, PCP-1, associated controls, wiring) and hardening
(flood proofing)of the Sewer Pump Station 10 electrical building (replacement of windows, doors,
louvers)per Florida Building Code High Velocity Hurricane Zone requirements
• Replacement of the ventilation and air conditioning systems at the booster station and Sewer Pump
Station 10 electrical building
• Overall improvements for increased safety and improved accessibility of the booster station and
Sewer Pump Station 10 electrical building for City maintenance operations
• Install new generator at Sewer Pump Station 10 electrical building of sufficient capacity to operate
both the sewer and booster pump in the event of a power outage, including all structural,
mechanical, instrumentation and/or electrical work integral to the generator.
HAZEN will examine both existing and proposed booster station operating conditions. The City's current
water model will be utilized to confirm existing/proposed hydraulic operating points as well as the impact pf
the proposed improvements to the transmission system and associated ancillary equipment. Flow and
pressure monitoring will be deployed in the field to verify current booster station performance and system
conditions.
A preliminary drawing list is presented below.
Sheet No. Drawing No. Drawing Title
General
1 G-1 Cover Sheet and Location Map
2 G-2 List of Drawings
3 G-3 Abbreviations/Acronyms
4 G-4 General Notes
5 G-5 Survey Sheet 1
Civil
6 C-3 Existing/Demolition Site Plan
7 C-5 Proposed Site Plan
8 C-8 Proposed Grading and Drainage Plan
g. C-10 Pavement Restoration Plan
10 C-12 Civil Details-Sheet 1
11 C-13 Civil Details-Sheet 2
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Hazen
Mechanical
12 M-1 Bypass Pumping Plan
13 M-2 Bypass Pumping Details
14 M-4 Belle Isle Yard Piping Plan
15 M-6 Belle Isle Demolition Plan
16 M-9 Belle Isle Proposed Plan
17 M-10 Belle Isle Proposed Section
18 M-11 Generator and Fuel Storage Tank Plan
19 M-12 Generator and Fuel Storage Tank Sections-Sheet 1
20 M-14 Mechanical Details Sheet 1
21 M-17 Mechanical Details Sheet 2
Instrumentation
22 I-1 Symbols,Abbreviations and Legend
23 1-2 Control System Architecture
24 1-3 Booster Station P&ID
25 1-4 Generator P&ID
26 1-5 Intrusion Alarm Monitoring P&ID
27 1-6 Instrumentation Details 1
Structural
Architectural
28 S/A-1 Structural General Notes
29 S/A-2 Belle Isle Demolition Plan and Sections
30 S/A-3 Belle Isle Proposed Plan and Sections
31 S/A-4 Electrical/Generator Building Hardening
32 S/A-5 Electrical/Generator Building Hardening
33 S/A-7 Generator Room
34 S/A-8 Fuel Storage Tank Slab
35 S/A-9 Structural Details—Sheet 1
36 S/A-10 Structural Details—Sheet 2
Electrical
37 E-1 Electrical General Notes, Legends and Symbols
38 E-3 Electrical Site Plan
39 E-4 Booster Station Electrical Demolition and Modifications Plan
40 E-5 Electrical/Generator Building Demolition
41 E-6 Electrical/Generator Building New Work Plan
42 E-7 Single Line Diagram
43 E-9 Electrical and Control Risers
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44 E-12 Electrical Details
HVAC
45 H-1 HVAC Symbols,Abbreviations and Notes
46 H-2 Booster Station Demo and Proposed
47 H-4 Electrical/Generator Demolition Plan
48 H-5 Electrical/Generator Building Plan
49 H-6 HVAC Schedules
50 H-8 HVAC Details 1
The 30 percent complete set of construction documents will be submitted to the CITY for review and
comment. HAZEN will also provide an estimate of probable construction cost in accordance with American
Association of Cost Engineering (AACE) International Recommended Practice 56R-08 Cost Estimate
Classification System—As Applied for the Building and General Construction Industries. HAZEN will attend
one (1) meeting with CITY representatives to receive their design input. It is anticipated the CITY will
complete its review of the 30 percent drawings and specifications within 10 working days of receipt of the
submittal package.
Upon receipt of the 30 percent comments from CITY staff, HAZEN will proceed with the preparation of the
60 percent construction documents.
Task 2: Deliverables
1. 30 Percent Submittal: (1)electronic copy of drawings and draft technical specifications
2. 30 Percent Estimate of Probable Construction Cost: (1)electronic copy
3. 30 Percent Submittal meeting minutes: (1)electronic copy emailed to meeting participants
Task 3—60% Design
The 60 percent complete set of construction documents will be submitted to the CITY for review and
comment. HAZEN will also provide an estimate of probable construction cost in accordance with American
Association of Cost Engineering (AACE) International Recommended Practice 56R-08 Cost Estimate
Classification System—As Applied for the Building and General Construction Industries. HAZEN will attend
one (1) meeting with CITY representatives to receive their design input. It is anticipated the CITY will
complete its review of the 60 percent drawings and specifications within 10 working days of receipt of the
submittal package.
Upon receipt of the 60 percent comments from CITY staff, HAZEN will proceed with the preparation of the
90 percent construction documents.
Under this task, all necessary administrative and managerial efforts are included, such as communication
and coordination with the various governmental agencies, CITY representatives, and all other parties
involved in the project.
Task 3: Deliverables
1. 60 Percent Submittal: (1)electronic copy of drawings and draft technical specifications
2. 60 Percent Estimate of Probable Construction Cost: (1)electronic copy
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3. 60 Percent Submittal meeting minutes: (1)electronic copy emailed to meeting participants
Task 4—90% Design
The 90 percent documents will be submitted to the CITY for review and comment. HAZEN will also provide
an estimate of probable construction cost in accordance with AACE International Recommended Practice
56R-08 Cost Estimate Classification System — As Applied for the Building and General Construction
Industries. It is anticipated the CITY will complete review of the 90 percent complete plans and
specifications within 10 working days of receipt of the submittal package. After receipt and incorporation of
the 90 percent comments, HAZEN will proceed with the preparation of the 100 percent construction
documents and start the permitting process, see Task 6.
Upon receipt of all permit approvals, HAZEN will generate a final bid set of construction documents to be
utilized for bidding purposes.
Under this task, all necessary administrative and managerial efforts are included, such as communication
and coordination with the various governmental agencies, CITY representatives, and all other parties
involved in the project.
Task 4: Deliverables
1. 90 Percent Submittal: (1)electronic copy of drawings and specifications
2. 90 Percent Estimate of Probable Construction Cost: (1)electronic copy
3. 90 Percent Submittal meeting minutes: (1)electronic copy emailed to meeting participants
4. Permit Set Submittal: (1)electronic copy of drawings and specifications
Task 5—100% Design
The 100 percent documents will be submitted to the CITY for final review and comment. HAZEN will also
provide an estimate of probable construction cost in accordance with AACE International Recommended
Practice 56R-08 Cost Estimate Classification System — As Applied for the Building and General
Construction Industries. It is anticipated the CITY will complete review of the 100 percent complete plans
and specifications within 10 working days of receipt of the submittal package.
Upon receipt of all permit approvals, HAZEN will generate a final bid set of construction documents to be
utilized for bidding purposes.
Under this task, all necessary administrative and managerial efforts are included, such as communication
and coordination with the various governmental agencies, CITY representatives, and all other parties
involved in the project.
Task 5: Deliverables
1. 100 Percent Submittal: (1)electronic copy of drawings and final technical specifications
2. 100 Percent Estimate of Probable Construction Cost: (1)electronic copy
3. Bid Set Submittal: (1)electronic copy of drawings and specifications
Task 6—Permitting and Bid Phase Services
HAZEN will develop the required permit application packages to obtain the following permits/regulatory
approvals:
• Notice of Intent to Use the General Permit for Construction of Water Main Extensions for PWs
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(FDEP)(DERM and FDOH)
• MDWASD
• Miami Beach Building"Dry Run"
• Miami Dade County Public Works(work on Venetian Way)
Any permit comments will be addressed prior to generating the final Bid Set.
Although HAZEN will make every effort to submit in a timely manner to all permitting agencies, it is
recognized that review time is often beyond the Consultant's control. It is assumed that all permits may be
obtained from the applicable regulatory agencies within sixty(60)days of initial submittal.
The selected bidder shall utilize the approved permit plans to secure the construction permit from the
Building Department.The City shall be responsible for payment of any permitting fees not specifically listed
under the"Assumptions" heading.
HAZEN will attend(1)one pre-bid conference.
HAZEN will receive and provide timely responses to Requests for Information (RFIs) from contractors
during the bid process. HAZEN will prepare written addenda with RFIs and responses and the final version
of each addenda will be transmitted to the CITY project administrator for review and issuance.
Within five(5)calendar days of receipt of bids, HAZEN will evaluate the bids for technical responsiveness
and price and will make a formal recommendation to the CITY regarding award of the contract. Non-
technical bid requirements shall be evaluated by others.
Task 6: Deliverables
1. Bid tabulation and letter discussing the technical responsiveness of the bidders and a
recommendation for award.
2. Permits and approvals from each regulatory agency.
Task 7—Construction Phase Services
Hazen will complete and submit the regulatory agencies certification of completion of construction forms.
Hazen will perform the following services during construction:
• Attend one (1)pre construction meeting with awarded contractor to discuss scope of work, design
plans, permits and any additional documentation required for construction
• Attend bi-weekly progress meetings with the City and Contractor.The number of meetings shall be
limited to twenty-six(26)under this scope of work.
• Preparation of Responses to RFIs.The number of responses to RFIs from the Contractor shall be
limited to ten (10) under this scope of work
• Respond to Requests for Information(RFI)within 5 days after RFI is received by Hazen, in writing.
RFIs will be tracked in a spreadsheet or database format.
• Review of shop drawing submittals provided by contractor that comply with the contract documents
and are coordinated with associated items of work. The number of shop drawings shall be limited
to thirty(30)under this scope of work.
• Periodic site visits towards project certification. The number of site visits shall be limited to twelve
(12)under this scope of work.These visits shall not constitute project inspections
• Review and approval of contractor as-built drawings,including verification of regulatory compliance
• Project certification (contingent upon the City providing Hazen with daily inspection reports and
progress photographs or videos)
• Change order reviews and coordination with the City for final determination.The number of change
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order reviews from the Contractor shall be limited to three(3)under this scope of work
• Review start up documentation, pump tests, and support the City on substantial completion, and
project closeout.
The City shall provide Hazen with daily inspection reports and photographic records for Hazen to certify the
project.
Task 7: Deliverables
1. Shop drawing reviews and RFI response.
ASSUMPTIONS
This scope of services is based on the following assumptions:
1. Responses to various inquires shall be made based on the best available information provided to
HAZEN at the time of the review.
2. The latest water model used in the Water Master Plan(October 2019)will be used to assess the impacts
of the proposed upgrades to W-5.
3. The CITY will provide available information and record drawings for W-5 and PS 10 in ACAD format(if
ACAD unavailable then PDF format is acceptable), as well as any other pertinent data requested by
HAZEN.
4. The CITY acknowledges that HAZEN's scope is based on information made available at the time of
this Task Order and data gathered during site visits and meetings.
5. The CITY will provide all requested information within a reasonable timeframe. It is assumed that all
information provided by the CITY is complete and accurate.
6. Site visits in this task will require the presence of CITY personnel.Additionally,the CITY agrees to work
with HAZEN to ensure compliance with the proposed schedule.
7. Performance durations provided assume timely permit processing by regulatory agencies having
jurisdiction over the project. Delays in obtaining permits, beyond the control of HAZEN and our
subcontractors, may results in delays to the performance schedule for which we cannot be held liable.
8. Proposed regulators and permits have been identified to the best of HAZEN's knowledge.
9. Permitting fees for CITY Building Department dry run shall be waived or paid directly by the CITY.
10. HAZEN will follow the provisions of the City of Miami Beach Public Works Manual as relevant and
appropriate.
11. Demolition and replacement or raising the roof of the existing electrical/generator building is not
included in this scope. Hardening measures to address required design flood elevation requirements
for the existing electrical/generator building will include various flood proofing measures(flood barriers,
flood proof doors and hatches, etc)and raising of equipment if feasible.
12. The list of drawings proposed is based on the current estimated level of effort to complete the design
of the upgrades to W-5. Should additional drawings be required as the design progresses in order to
satisfy all project and regulatory requirements, HAZEN reserves the right to request additional
compensation for the additional work.
13. Should additional permits not listed in Task 6 be required, HAZEN reserves the right to request
additional compensation for services needed to obtain the additional permits.
14. $1,500 has been included in the Direct Expenses allowance to cover permit fees and travel expenses.
Should the total permit fees exceed$1,500, HAZEN will request the CITY to pay the permit fee directly
or HAZEN will request additional compensation to cover the permit fee.
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Hazen
PERFORMANCE SCHEDULE
The Notice to Proceed (NTP) defines the official commencement of the HAZEN's contract. The schedule
presented below assumes receipt of NTP in November 2023.
Task Description Calendar Days after NTP
Site Investigation and Data Collection 60
30%Submittal 90
60%Submittal 150
90%Submittal 180
100%Submittal 210
Permitting and Bid Phase Services 240
Construction Phase Services 300
METHOD OF COMPENSATION
HAZEN shall perform the services defined in this scope of services for a lump sum fee of$557,164.59 and
reimbursable expenses of $1,500.00 for a total fee of $558,664.59. Reimbursable expenses are an
allowance set aside by the CITY and shall only include actual travel related expenditures made by HAZEN's
project team members in the interest of the project.Justification for travel would include necessary in person
meetings by subject matter experts.Travel reimbursement will be in accordance with the City's travel policy
OD.20.01 "Travel on City Business." The breakdown of fees per task is detailed in Appendix A — Fee
Estimate.
Authorization
Jayson Page, PE
Vice President
November 17, 2023 Page 10 of 10
Page 305 of 1278
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