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Professional Services Agreement between CMB & Phillips and Jordan, Incorporated (2) ErocuSign Envelope 10 50867306-AE714A48-8825-6AD2000IEBEB 20 2 4 - 3 2 8 6 8 Contract No 23-431 02 PROFESSIONAL SERVICES AGREEMEN1 BETWEEN THE CITY OF MIAMI BEACH AND PHILLIPS AND JORDAN, INCORPORATED FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES PURSUANT TO RFP-2023-431-ND CC r Inv This Professional Services Agreement ("Agreement") is entered into this (''Effective Date"), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive Miami Beach. Florida 33139 (the "City"), and PHILLIPS AND JORDAN, INCORPORATED, a Corporation. whose address is 10142 Parkside Dr. Ste 500, Knoxville, TN 37922("Contractor). SECTION 1 DEFINITIONS Agreement This Agreement between the City and Contractor, including any exhibits and amendments thereto City Manager The chief administrative officer of the City City Manager's Designee: The City staff member who is designated by the City Manager to administer this Agreement on behalf of the City. The City Manager's designee shall be the Public Works Department Director Contractor: For the purposes of this Agreement Contractor shall be deemed to be an independent contractor. and not an agent or employee of the City. Services All services, work and actions by the Contractor performed or undertaken pursuant to the Agreement. Fee. Amount paid to the Contractor as compensation for Services Proposal Documents. Proposal Documents shall mean City of Miami Beach RFP, No 2023- 431-ND for Debris Removal and Disaster Recovery Services together with all amendments thereto, issued by the City in contemplation of this Agreement RFP, and the Contractors proposal in response thereto ("Proposal"), all of which are hereby incorporated and made a part hereot; provided. however, that in the event of an express conflict between the Proposal Documents and this Agreement. the following order of precedent shall prevail. this Agreement. the RFP, and the Proposal Federal Documents are located in RFP, Appendix F Citywide Procedure No.16.06 Procurement Requirements for Federally Funded Grants and Projects. or as amended. and Bid Submittal Questionnaire pages 9 and 10. 1 DocuSign Envelope ID 50867306-AE71-4A4B-8B25-6AD2CCC1EBEB Contract No.23-431-02 Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305) 673-7000, Ext. 26724; and fax number(305)673-7529. SECTION 2 SCOPE OF SERVICES 2.1 Contractor shall serve as the SECONDARY Contractor and shall provide the work and services described in Exhibit 'A" Scope of Services, attached hereto(the Services). 2.2 In consideration of the Fee to be paid to Contractor by the City, Contractor shall provide the work and services described in Exhibit 'A" hereto(the "Services"). Although Contractor may be provided with a schedule of the available hours to provide its Services, the City shall not control nor have the right to control the hours of the Services performed by the Contractor; where the Services are performed (although the City will provide Contractor with the appropriate location to perform the Services); when the Services are performed, including how many days a week the Services are performed; how the Services are performed, or any other aspect of the actual manner and means of accomplishing the Services provided. Notwithstanding the foregoing, all Services provided by the Contractor shall be performed in accordance with the terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager. If there are any questions regarding the Services to be performed, Contractor should contact the following person: Bradford Kaine Public Works Division Director 1700 Convention Center Drive Miami Beach, FL 33139 (305) 673-7000 2.3 Contractor's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in Exhibit "A" hereto. SECTION 3 TERM The term of this Agreement ("Term") shall commence upon execution of this Agreement by all parties hereto(the Effective Date set forth on p. 1 hereof), and shall have an initial term of three (3) years with two (2) additional one-year periods to be exercised at the City Manager's sole option and discretion, by providing Contractor with written notice of same no less than thirty(30) days prior to the expiration of the initial term. 2 DocuSign Envelope ID:508673D8-AE71-4A48-8B25-6AD2CCC1E8EB Contract No.23-431-02 Notwithstanding the Term provided herein, Contractor shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in Exhibit "A" hereto. SECTION 4 FEE 4.1 In consideration of the performance of the services, the Contractor's sole compensation shall be limited to Disaster Debris Eligible materials under FEMA and FHWA programmatic guidelines including but not limited to current FEMA PA Guides, and in accordance with the prices established in the cost proposal attached hereto as Exhibit"B." If any load is determined to contain material other than Eligible Debris, the load will not be accepted, and the Contractor will not be paid for removing, hauling, disposing or processing that load. If the City representative or City monitoring firm directs Contractor to remove and haul debris, in writing, as evidence by a load ticket (Load Ticket(s)), then Contractor will be paid for such service. In consideration of the Services to be provided, Contractor shall be awarded and compensated for all work through individual Consultant Service Orders("CSO")attached hereto as Exhibit"C" issued for a particular project, on a "Lump Sum" or "Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the CSO issued for a particular Project, subject to negotiation between City and Contractor, in accordance with the established cost proposal, attached hereto as Exhibit "B." Notwithstanding the preceding, the total fee paid to Contractor pursuant to this Agreement shall be subject to funds availability approved through the City's budgeting process. 4.2 Payment for work completed by the Contractor may be invoiced on a monthly basis, commencing with the first day of the month following the first full month of service. (A) Invoices shall be based on verified and approved cubic yard/tonnage quantities from the daily operational reports and valid Load Tickets signed by the City's authorized representative. (B) Payment for verified and authorized work completed shall be made to the Contractor within forty-five (45) calendar days after the date on which a proper invoice is received by the City. (C) The Contractor may invoice the City pursuant to the cost proposal, attached hereto as Exhibit"B." (D) Travel and per diem costs incurred by the Contractor, or any employees/subcontractors of the Contractor, during the term of this Contract shall be paid by the Contractor. The City will not pay any travel or per diem costs incurred by the Contractor. (E) Other than the rates described herein, the Contractor shall not be entitled to payment or expenses, fees or other costs incurred at any time and in any connection with performance of work under this Agreement, except for pass through tipping fees. 3 DocuSign Envelope ID:508673D6-AE71-4A4B-8B25-6AD2CCC1 EBEB Contract No.23-431-02 (F) Any Contractor or subcontractor that is identified on the List of Parties Excluded from Federal Procurement and Non-procurement Programs shall not be authorized to perform services as outlined in the Scope of Service and the said Contractor/subcontractor shall not be paid for any services performed. 4.3 The Contractor shall be entitled to invoice the City for 90% of the line items,after work is completed, on a monthly basis (the first of each month). The remaining 10% will become due after all Eligible Debris is properly processed and disposed of at the final disposition site(s), the TDSRS final closure and remediation process is approved by the City, and the Contractor submits a proper, final invoice. Final payment shall be released to the Contractor upon approval by the City. 4.4 Any Reimbursable Expenses must be authorized, in advance, in writing, by the City Manager or corresponding Department's Director. Invoices or vouchers for Reimbursable Expenses shall be submitted to the corresponding Department's Director (along with any supporting receipts and other back-up material required to support the amount invoiced, and as requested by the corresponding Department's Director). Contractor shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Only actual amounts incurred and paid (requiring proof of payment) by the Contractor shall be invoiced, without any markups and/or additions. Reimbursable shall be approved in accordance with the City's 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: Accounts Payable: PayablesOmiamibeachfl.gov SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Contractor of its violation of the particular term(s) of this Agreement, and shall grant Contractor ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Contractor. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. 4 DocuSign Envelope ID 50867306-AE71-4A4B-8B25-6AD2CCC1E8EB Contract No.23-431-02 Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Contractor. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's rights and remedies against Contractor. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONSULTANT, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Contractor agrees to indemnify, defend and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, its officers, employees, agents, contractors, or any other person or entity acting under Contractor's control or supervision, in connection with, related to, or as a result of the Contractor's performance of the Services pursuant to this Agreement. To that extent, the Contractor shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such 5 DocuSign Envelope ID:508673138-AE71-4A4B-8B25-6AD2CCC1E8EB Contract No.23-431-02 claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the Contractor's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent (1%) of the total compensation to Contractor for performance of the Services under this Agreement is the specific consideration from the City to the Contractor for the Contractor's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS 6.3 The Contractor shall maintain the below required insurance in effect prior to awarding the agreement and for the duration of the agreement. The maintenance of proper insurance coverage is a material element of the agreement and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the Agreement. A. Workers'Compensation Insurance for all employees of the Contractor as required by Florida Statute Chapter 440 and Employer Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt contractor shall also submit(i)a written statement detailing the number of employees and that they are not required to carry Workers' Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or(ii)a copy of a Certificate of Exemption. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C. Automobile Liability Insurance covering any automobile, if Contractor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000 combined per accident for bodily injury and property damage. D. Professional Liability (Errors & Omissions) Insurance appropriate to the Contractor's profession, with limit no less than $1,000,000. 6.4 Additional Insured — City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation)arising out of work or operations performed on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the Contractor's insurance. 6 DocuSign Envelope ID:50867306-AE71-4A4B-8825-6AD2CCCIE8EB Contract No.23-431-02 6.5 Notice of Cancellation — Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services. 6.6 Waiver of Subrogation — Contractor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. 6.7 Acceptability of Insurers — Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. 6.8 Verification of Coverage —Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. CERTIFICATE HOLDER ON ALL COI MUST READ: CITY OF MIAMI BEACH c/o EXIGIS Insurance Compliance Services P.O. Box 947 Murrieta, CA 92564 Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeachriskworks.com 6.9 Special Risks or Circumstances — The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. SECTION 7 LITIGATION JURISDICTION/VENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Contractor and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. 7 DocuSign Envelope ID:508673D6-AE71-4A4B-8B25-8AD2CCC1E8EB Contract No.23-431-02 SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Contractor hereby expresses its willingness to enter into this Agreement with Contractor's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess of$10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT; AND CONFIDENTIAL FINDINGS 9.1 DUTY OF CARE With respect to the performance of the Services contemplated herein, Contractor shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the Services, Contractor shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings, are intended to be the property of the City and shall not otherwise be made public and/or disseminated by Contractor, without the prior written consent of the City Manager, excepting any information, records etc. which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law. All reports, documents, articles, devices, and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the Contractor or its employees or sub-consultants, without the prior written consent of the City Manager. 8 DocuSign Envelope ID:5086731:16-AE71-4A48-8B25-6AD2CCC1E8EB Contract No.23-431-02 SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Contractor, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Contractor shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 INSPECTOR GENERAL AUDIT RIGHTS (A) Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. (B) The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Contractor, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. (C) Upon ten (10) days written notice to the Contractor, the Contractor shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal)submittals, activities of the Contractor its officers, agents and employees, lobbyists, City staff and elected officials to ensure 9 DocuSign Envelope ID:50867306-AE71-4A4B-8B25-6AD2CCC1E8EB Contract No.23-431-02 compliance with the contract documents and to detect fraud and corruption. (D) The Inspector General shall have the right to inspect and copy all documents and records in the Contractor's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. (E) The Contractor shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this Agreement, for examination, audit, or reproduction, until three (3) years after final payment under this Agreement or for any longer period required by statute or by other clauses of this Agreement. In addition: If this Agreement is completely or partially terminated, the Contractor shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Contractor shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this Agreement until such appeals, litigation, or claims are finally resolved. (F) The provisions in this section shall apply to the Contractor, its officers, agents, employees, subcontractors and suppliers. The Contractor shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the ' Contractor in connection with the performance of this Agreement. (G) Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Contractor or third parties. 10.3 ASSIGNMENT,TRANSFER OR SUBCONSULTING Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this section, and any attempt to make such assignment (unless approved)shall be void. 10 DocuSIgn Envelope ID:508673o6-AE71-4A4B-8B25-6AD2CCC1E8EB Contract No.23-431-02 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION In connection with the performance of the Services, the Contractor shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, Contractor shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 10.6 CONFLICT OF INTEREST Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code, as may be amended from time to time; both of which are incorporated by reference as if fully set forth herein. Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. Contractor further covenants that in the performance of this Agreement, Contractor shall not employ any person having any such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 10.7 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) Contractor shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. (B) The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition of"Contractor"as defined in Section 119.0701(1)(a), the Contractor shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of public records, provide the City with a 11 DocuSign Envelope ID'508673D6-AE71-4A48-8B25-6AD2CCC1E8EB Contract No.23-431-02 copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Contractor does not transfer the records to the City; (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (D) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Contractor of the request, and the Contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. (2) Contractor's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or(3)avail itself of any available remedies at law or in equity. (3) A Contractor who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. t1 ) CIVIL ACTION. (1) If a civil action is filed against a Contractor to compel production of public records relating to the City's contract for services, the court shall assess and award against the Contractor the reasonable costs of enforcement, including reasonable attorneys' fees, if: a The court determines that the Contractor unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Contractor has not complied with the request, to the City and to the Contractor. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian GI public records and to the Contractor at the Contractor's address listed on its contract with the City or to the Contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A Contractor who complies with a public records request within 8 business days 12 DocuSign Envelope ID 508673D6-AE71-4A4B-8B25-6AD2CCCIE8EB Contract No.23-431-02 after the notice is sent is not liable for the reasonable costs of enforcement. (F) IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(a�MIAMIBEACHFL.GOV PHONE: 305-673-7411 10.8 FORCE MAJEURE (A) A "Force Majeure" event is an event that (i) in fact causes a delay in the performance of the Contractor or the City's obligations under the Agreement, and (ii) is beyond the reasonable control of such party unable to perform the obligation, and (iii) is not due to an intentional act, error, omission, or negligence of such party, and (iv) could not have reasonably been foreseen and prepared for by such party at any time prior to the occurrence of the event. Subject to the foregoing criteria, Force Majeure may include events such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism, sabotage, explosions, embargo restrictions, quarantine restrictions, transportation accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God which prevent performance. Force Majeure shall not include technological impossibility, inclement weather, or failure to secure any of the required permits pursuant to the Agreement. (B) If the City or Contractor's performance of its contractual obligations is prevented or delayed by an event believed by to be Force Majeure, such party shall immediately, upon learning of the occurrence of the event or of the commencement of any such delay, but in any case within fifteen (15) business days thereof, provide notice: (i) of the occurrence of event of Force Majeure, (ii) of the nature of the event and the cause thereof, (iii) of the anticipated impact on the Agreement, (iv) of the anticipated period of the delay, and (v) of what course of action such party plans to take in order to mitigate the detrimental effects of the event. The timely delivery of the notice of the occurrence of a Force Majeure event is a condition precedent to allowance of any relief pursuant to this section; however, receipt of such notice shall not constitute acceptance that the event claimed to be a Force Majeure event is in fact Force Majeure, and the burden of proof of the occurrence of a Force Majeure event shall be on the requesting party. (C) No party hereto shall be liable for its failure to carry out its obligations under the Agreement during a period when such party is rendered unable, in whole or in part, by Force Majeure to carry out such obligations. The suspension of any of the obligations under this Agreement due to a Force Majeure event shall be of no greater scope and no 13 DocuSign Envelope ID 508673D6-AE71-4A48-8B25-6AD2CCC1E8EB Contract No.23-431-02 longer duration than is required. The party shall use its reasonable best efforts to continue to perform its obligations hereunder to the extent such obligations are not affected or are only partially affected by the Force Majeure event, and to correct or cure the event or condition excusing performance and otherwise to remedy its inability to perform to the extent its inability to perform is the direct result of the Force Majeure event with all reasonable dispatch. (D) Obligations pursuant to the Agreement that arose before the occurrence of a Force Majeure event, causing the suspension of performance, shall not be excused as a result of such occurrence unless such occurrence makes such performance not reasonably possible. The obligation to pay money in a timely manner for obligations and liabilities which matured prior to the occurrence of a Force Majeure event shall not be subject to the Force Majeure provisions. (E) Notwithstanding any other provision to the contrary herein, in the event of a Force Majeure occurrence, the City may, at the sole discretion of the City Manager, suspend the City's payment obligations under the Agreement, and may take such action without regard to the notice requirements herein. Additionally, in the event that an event of Force Majeure delays a party's performance under the Agreement for a time period greater than thirty (30) days, the City may, at the sole discretion of the City Manager, terminate the Agreement on a given date, by giving written notice to Contractor of such termination. If the Agreement is terminated pursuant to this section, Contractor shall be paid for any Services satisfactorily performed up to the date of termination; following which the City shall be discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. In no event will any condition of Force Majeure extend this Agreement beyond its stated term. 10.9 E-VERIFY (A) Contractor shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Contractor shall register with and use the E- Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Contractor shall expressly require any subconsultant performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subconsultant during the contract Term. If Contractor enters into a contract with an approved subconsultant, the subconsultant must provide the Contractor with an affidavit stating that the subconsultant does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy of such affidavit for the duration of the Agreement or such other extended period as may be required under this Agreement. (B) TERMINATION RIGHTS. (1) If the City has a good faith belief that Contractor has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Contractor for cause, and the City shall thereafter have or owe no further obligation or liability to Contractor. (2) If the City has a good faith belief that a subconsultant has knowingly violated the foregoing Subsection 10.9(A), but the Contractor otherwise complied with such 14 DocuSign Envelope ID 508673D6-AE71-4A4B-8B25-6AD2CCC1E8EB Contract No.23-431-02 subsection, the City will promptly notify the Contractor and order the Contractor to immediately terminate the Agreement with the subconsultant. Contractor's failure to terminate a subconsultant shall be an event of default under this Agreement, entitling City to terminate the Contractor's contract for cause. (3) A contract terminated under the foregoing Subsection (B)(1) or (B)(2) is not in breach of contract and may not be considered as such. (4) The City or Contractor or a subconsultant may file an action with the Circuit or County Court to challenge a termination under the foregoing Subsection (B)(1) or (B)(2) no later than 20 calendar days after the date on which the contract was terminated. (5) If the City terminates the Agreement with Contractor under the foregoing Subsection (B)(1), Contractor may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. (6) Contractor is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 10.9. SECTION 11 NOTICES Until changed by notice, in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Phillips and Jordan, Inc. Attn: Brian Smallwood 10142 Parkside Drive, Suite 500 Ph: 865-688-8342 1800-95`5-0876 E-mail: disasterservicespandi.corn TO CITY: City Manager's Office Attn: Alina T. Hudak, City Manager City of Miami Beach 1700 Convention Center Dr. 4'h Floor Miami Beach, FL 33139 WITH A COPY TO: Public Works Division Director Attn: Bradford Kaine 1700 Convention Center Drive Miami Beach, FL 33139 Ph: (305)673-7000 E-mail: BradfordKaine(d miamibeachf oov All notices mailed electronically to either party shall be deemed to be sufficiently transmitted. 15 DocuSign Envelope ID.508673D6-AE71-4A4B-8B25-6AD2CCC1E8EB Contract No.23-431-02 SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties_ No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 WAIVER OF BREACH A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A party's waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 12.4 JOINT PREPARATION The parties hereto acknowledge that they have sought and received whatever competent advice and counsel as was necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation of this Agreement has been a joint effort of the parties, the language has been agreed to by parties to express their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. 12.5 ENTIRETY OF AGREEMENT The City and Contractor agree that this is the entire agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 16 DocuSagn Envelope ID 508873D8-AE71.4A48-8B25-8AD2CCC 1 E8EB Contract No 23-431-02 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY CITY OF MIAMI BEACH, FLORIDA ATTEST Rafael E. Granado, City Clerk na T. Hudak, City anager Date: , B 262UNt ..fie FOR Contractor } `ototiP 00.1'1E0.�1 APPROVED AS TO , Q o;: FORM&LANGUAGE PHILLIPS AND JORDAN, INCORPORATED ' �!,?6''r &FOR EXECUTION �iwtasgnea uy }�1'�`'\ By Ittor Pura.ut. / 1 �� — s °i131)2� —2E 0.1,M' I.4D1 City Attorney Date Morgan Pierce President, Power Print Name and Title Date 1/5/2024 17 DocuSign Envelope ID.50867306-AE71-4A4B-8825-6AD2CCC 1 E8EB Contract No.23-431-02 EXHIBIT A SCOPE OF SERVICES A3 Specifications pursuant to Appendix A Section A3 of the Request for Proposal(RFP). 3.1 Minimum Staffing Requirements. Contractors must familiarize themselves with City's Debris Management Plan, including but not limited to the City's division of its geographic area into 16 work zones. The Contractor must be able to expand or contract operations based on the size and nature of the disaster and in consultation with the City. However, the Contractor must, within 48 hours of written authorization to proceed by the City, deploy no less than one (1) full debris removal crew in each of the 16 zones, capable of removing a minimum of 200 yards per day to the Temporary Debris Storage and Reduction Sites(TDSR) (see current Federal Emergency Management Agency (FEMA) guidance on debris removal crew and equipment makeup). Contractor must provide all labor, equipment, and materials required to complete any tasks under this contract. 3.2 Debris Removal and Management. Contractor shall be responsible for the removal and proper management of disaster-related debris posing a threat to life or property Contractor shall proceed under individual work authorizations approved by the City. Work shall be limited to eligible debris within the scope of work defined by the RFP and relevant FEMA guidelines and regulations. 3.3 Supervision by Successful Proposer. Under the general oversight of the City, Contractor shall supervise and direct all of its work, workers, subcontractors, and equipment. Contractor is solely responsible for the means, methods, techniques, sequences, safety programs, and procedures utilized. Contractor shall employ and maintain on the work sites a qualified Supervisor(s) who shall have full authority to act on behalf of Contractor, and all communications given to the supervisor in writing by the City shall be as binding as if given to Contractor. 3.4 Technical Assistance. Contractor shall provide disaster recovery technical assistance to City's Administration. This service shall include debris documentation and management for the FEMA public assistance program, including planning,training,and exercise development. 3.5 Quality Assurance. Contractor shall provide sufficient supervision and programmatic controls to ensure compliance with procedural and regulatory standards established by FEMA, State of Florida,and the City of Miami Beach. 3.6 Emergency Road Clearance. Contractor shall accomplish the cutting, tossing, and/or pushing of debris, hanging limbs, or leaning trees from primary roads as identified and directed by the City. The debris shall be stacked on the right- of-way to allow passage of vehicles along the primary transportation routes. To the extent permissible under controlling FEMA debris monitoring guidelines, this work shall be accomplished using the hourly labor and equipment rates provided in the Cost Proposal of this RFP. 3.7 Operation of Temporary Debris Storage and Reduction Sitesl"TDSR"). The City currently has one site approved for use as a TDSR, located at 2800 Meridian Avenue, Miami 18 DocuSign Envelope ID 50867306-AE71-4A4B-8825-6AD2CCC1E8EB Contract No.23-431-02 Beach, FL 33139. If an additional TDSR is required, the City of Miami Beach will coordinate site establishment and permitting activities The Meridian Avenue site is currently permitted as a green waste facility. The Florida Department of Environmental Protection (DEP) has approved its use as a TDSR in prior tropical storms and hurricanes. The City makes available any TDSR site to the Contractor at no lease/rent charge; however, the Contractor is responsible for all TDSR operations (including development, preparation, and maintenance of the site during debris operations, including maintaining daily logs, preparing site progress reports, and enforcing safety and permitting requirements during site operations) and for site closure to pre-use conditions in accordance with DEP requirements. Contractor's TDSR site development, preparation, and facilities maintenance includes installation of entry and exit roads, and interior road(s), placement of temporary facilities such as office space, towers, security, and traffic control devices for the entire period of debris operations through site restoration. If necessary, Contractor shall provide for gravel/lime rock placement for TDSR roads that require stabilization for ingress and egress and all other site developments in accordance with the attached unit cost bid breakdown. Payment for Contractor's operation, management, restoration, and closure of TDSR shall be a per-cubic- yard price based on the volume of unprocessed vegetative and Construction and Demolition (C&D) 1 b is entering the TDSR. ADDITIONAL PRE-APPROVED TEMPORARY DEBRIS STORAGE&REDUCTION SITES(TDSR) Site Name. CITY OF MIAMI BEACH-104887 Site Address: PAR 3 GOLF COURSE 2300 PINE TREE DR Miami Beach, FL, 33140 Waste Planned for Management: Construction &Demolition Debris, Yard Trash, Mixed On-Site Contact Site Name: NORTH BEACH OCEANSIDE PARK-106644 Site Address: 8328 COLLINS AVE Miami Beach, FL, 33139 Waste Planned for Management: Yard Trash, Mixed Site Name: NORMANDY GOLF COURSE-106273 Site Address: 200 FAIRWAY DR 02-3203-000-0040 Miami Beach, FL, 33141 Waste Planned for Management: Construction&Demolition Debris, Yard Trash, Mixed Site Name LUMMUS PARK-106643 Site Address: 1130 OCEAN DR FOLIO 02-3203-000-0030 Miami Beach, FL, 33139 Waste Planned for Management: Yard Trash, Mixed Site Name: MIAMI BEACH GOLF COURSE-106271 19 DocuSign Envelope ID:508673D6-AE71-4A4B-8825-6AD2CCC1E8E8 Contract No.23-431-02 Site Address: 2301 ALTON RD 02-3227-000-0100 Miami Beach, FL, 33140 Waste Planned for Management:Construction & Demolition Debris, Yard Trash, Mixed 3.8 Vegetative Debris Removal from Rights-of-Way(ROW)to TDSR within City Limits. As directed by the City, Contractor shall load and haul all eligible vegetative debris from City owned properties and public ROW to a TDSR within the City limits (see information above regarding approved and potential TDSR locations). This includes fallen tree and limb debris on public property and ROW and hazardous limbs and trees removed by the Contractor and placed on public property or ROW. Payment shall be on a per cubic yard basis. 3.9 Reduction of Vegetative Debris by Grinding at TDSR. At the City's option, the Contractor may be required to reduce vegetative debris by grinding. Price shall be per cubic yard (volume prior to reduction). 3.10 Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade Central Transfer Station. At the City's option, the Contractor may be required to load and haul vegetative debris reduced by grinding at the TDSR to the Miami-Dade Central Transfer Station located at 1150 NW 20th Street, Miami, FL 33127, in the City of Miami, or another approved location. Price for this line item shall not include tipping or disposal fees. The City shall reimburse the Contractor for actual tipping or disposal fees. 3.11 Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade North Dade Landfill. At the City's option, the Contractor may be required to load and haul vegetative debris reduced by grinding at the TDSR to the Miami-Dade North Dade Landfill located at 21500 NW 47 Avenue, Miami, FL 33055, in the City of Miami, or another approved location. Price for this line item shall not include tipping or disposal fees. The City shall reimburse the Contractor for actual tipping or disposal fees. 3.12 Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade Resource Recovery Center. At the City's option, the Contractor may be required to load and haul vegetative debris reduced by grinding at the TDSR to the Miami-Dade Resource Recovery Center located at 6990 NW 97,h Ave, Doral, FL 33178, or another approved location. Price for this line item shall not include tipping or disposal fees The City shall reimburse the Contractor for actual tipping or disposal fees. 3.13 Vegetative Debris Removal from Rights-of-Way(ROW)directly to Final Disposal Location. As directed by the City, and if a TDSR is not utilized, the Contractor shall load and haul all eligible vegetative debris from ROW to final disposal to the facilities identified or other approved location(s). Price for this line item shall not include tipping or disposal fees The City shall reimburse the Contractor for actual tipping or disposal fees 3.14 Removal of Hazardous Stumps. Contractor shall remove hazardous stumps as identified and directed by the City. Stumps must be greater than 24" in diameter(measured 2 feet from the ground). Stump removal shall include backfilling the void with appropriate fill material and hauling the stumps to the TDSR. Payment is for stump removal and backfill only. Stumps will be converted to cubic yards measurement per current FEMA debris 20 DocuSign Envelope ID:508673D6-AE71-4A4B-8B25-6AD2CCC1 E8EB Contract No.23-431-02 management guidelines for hauling purposes and hauled under appropriate line items for vegetative debris. For reduction and disposal purposes, stumps will be considered vegetative debris and handled as such under separate line items. 3.15 Removal of Hazardous Hanging Limbs. Contractor shall remove hazardous hanging limbs over 2" in diameter(measured as close as possible to the break) from trees on public property and ROW, as identified by the City. The City must identify and approve trees with eligible hazardous limbs prior to removal by the Contractor in order for this work to be eligible for payment. Limbs shall be cut as close as possible to the first healthy lateral limb or trunk to preserve the tree's health and avoid future hazardous conditions. Hazardous limbs shall be removed and placed on public property or ROW for pickup. Payment for this item shall be per tree. Payment for hauling, reduction, and disposal of the hazardous limbs removed and placed on ROW will be handled separately under appropriate line items for loading,hauling,reduction,and disposal of vegetative debris. 3.16 Removal of Hazardous Trees. Contractor shall remove hazardous leaning trees(leaners) 6"or greater in diameter(measured 54" above ground) from public property and ROW, as identified by the City. Disaster-damaged trees leaning more than 30 degrees from vertical and trees with more than 50% of the damaged canopy shall be considered hazardous. Hazardous trees shall be removed and placed on public property or ROW for pickup, removal, and disposal under appropriate line items. The City must identify hazardous trees prior to removal to be eligible for payment. Payment for this item shall be on a per tree basis. If the root ball of an eligible hazardous tree is more than 50% exposed, the stump's removal, disposal, and backfill will be performed and paid under the line item for Removal of Hazardous Stumps upon approval by City. 3.17 C&D Debris Removal from Rights-of-Way(ROW)to TDSR within City Limits. As directed by the City, Contractor shall load and haul all eligible construction and demolition debris from ROW to a TDSR within the City limits (see information above regarding approved and potential TDSR locations). 3.18 C&D Removal from TDSR to Final Disposal Locations. As directed by the City, Contractor shall load and haul all eligible C&D debris from ROW to final disposal to the facilities identified in line items 4 —6. Price for this line item shall not include tipping or disposal fees. The City shall reimburse Contractor for actual tipping or disposal fees. 3.19 C&D Removal from Rights-of-Way(ROW)directly to Final Disposal Locations. As directed by the City, Contractor shall load and haul all eligible C&D debris from ROW to final disposal to the facilities identified in line items 4 — 6. Price for this line item shall not include tipping or disposal fees. The City shall reimburse Contractor for actual tipping or disposal fees. 3.20 Sand Removal,Screening and Replacement(Beach Renourishment). As directed by the City, Contractor shall screen sand to remove all eligible debris deposited by the event. This process includes the collection of debris-laden sand, transporting the sand to the processing screen located on the beach, processing the debris-laden sand through the screen and returning the sand to the appropriate beach location as directed by City. Debris removed from the sand will be collected,hauled, and processed as ROW debris. 21 DocuSign Envelope ID:50867306-AE71-4A48-8B25-6AD2CCC1E8E8 Contract No.23-431-02 3.21 White Goods Requiring Freon Removal. Contractor shall remove, transport, and recycle (or dispose of, at Contractor's discretion) all white goods that contain or use Freon, including but not limited to refrigerators, freezers, HVAC units, etc., from public property and ROW. Contractor shall be responsible for any disposal costs. Payment under this item will be per unit. White goods not containing Freon shall be loaded and hauled under applicable line items for C&D debris removal. 3.22 Freon Removal. As directed by the City, the Contractor shall remove Freon from refrigerators, freezers, and HVAC units. Freon capture must be performed by a licensed technician. White goods may be transported to a storage area before decontamination as long as Freon is not released during the removal, hauling, or recycling. Payment under this item will be per unit. 3.23 Hazardous Waste Removal and Transport. As directed by City,Contractor shall remove and transport any hazardous waste identified by the City or its representative to the TDSR or other central collection site identified by the City. The Contractor must follow all applicable local, state, and federal laws and regulations concerning this work. No disposal fee is to be included in this line item. The hazardous waste will be segregated in the field and hauled in concentrated loads to the extent practicable. Payment under this item will be per pound. 3.24 Removal,Hauling,and Disposal of Dead Animal Carcasses. The Contractor shall remove, haul, and dispose of dead animal carcasses as directed by the City. Disposal must be in accordance with federal,state, and local regulations. 3.25 Hauling Reduced Vegetative Debris to Alternative Sites. At the City's option, the Contractor may be required under this line item to load and haul vegetative debris that has been reduced by grinding at TDSR to alternative disposal locations determined by the City. Price for this line item shall not include tipping or disposal fees. The City shall reimburse Contractor for actual tipping or disposal fees. A4.Equipment Rates Immediately following a disaster during the contract term, it may be necessary to perform emergency clearance of primary transportation routes as directed by the City. (Refer to City's Debris Management Plan.) Payment under this item, at the City's option and subject to FEMA guidelines, may be on an hourly basis for manpower and equipment as listed in Group 6, Appendix B, Cost Proposal Form, and in accordance with the submittal instructions therein. This hourly work will only be conducted for a reasonable amount of time following authorization to proceed and as agreed in writing, pending the development of fixed fee/lump work scopes. [BALANCE OF PAGE INTENTIONALLY LEFT BLANK] 22 DucuSign Envelope ID'.508673D6-AE7f-4A4B-8825-6AD2CCC 1E8E0 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services EXHIBIT B - COST PROPOSAL FORM OM teza.a714A APPENDIX B COST PROPOSAL FORM Failure to submit Appendix 8,Cost Proposal Form,In Its entirety by the deadline established fur the receipt of proposals will result in.repose'being deemed non-responsive and bein•re t clod. Proposer affirms that the prices slated on the cost proposal form below represent the entire cost of the items in full accordance with the requirements of this RFP, Inclusive of its terms, conditions, specifications and othor requirements stated herein,and net no claim will be made on account of any ncreese in wage scales,matona pnces,delivery delays,taxes,insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance.The Cost Proposal Form(Appendix B)shall be completed in its entirety. All corrections on the Cost Proposal Form(Appendix B)shall be initialed. PRICING FOR EACH LINE ITEM OF GROUPS 1-6 SHALL BE BASED ON THE AMOUNT OF DEBRIS LIKELY GENERATED BY A CATEGORY 3 STORM EVENT INFLICTED UPON THE CITY OF MIAMI BEACH. Group 1: TDSR operations ITEM DESCRIPTION UNIT COST Operation of Temporary Deons Storage and Reduction Sties('TDSR') CY $ 7 Furnishing and spreading suitable till material gravel base)for temporary roadway CY $ 22 00 3 Installing 8-toot chain Ink fence with 24 do ndscreen with 20-foot entry gate(s), LF I 4 Installation of 4-foot protective chain link l8 nn fence for interior site protection(frees,etc.) LF $ 5 Furnishing end installation of inspection lower pe,T c.e r 'CI 00 TOTAL GROUP 1(Items 1.5)s 75 50 4uulI,. P. 54 DocuSign Envelope ID.508673D6•AE71.4A4B-8825-GAD2CCC1E8EB Ott Solicitation 2013-431-ND . Debris Removal and Disaster Recovery Services Qty.(Arund Smell eke 2023-431 NO Group 2: Vegetative Debris Managema . " REM DES a Vegetative Debris Removal from Rights-of-Way to a TDSR within City Limits CY $ 8.50 Reduction of Vegetative Debris by Grinding at TDSR CY $ 2 65 8 Hauling Vegetative Debns Reduced by Grnding from TDSR to Miami-Dade Central Transfer Station CY S 4 yr' a Hauling Vegetative Debns Reducen by Grinding from TDSR to Miami-Dade North Dade Landfill CY $ h 'S using Vegetative Debris Reduced by Gnrxfing from $ r, r' 10. TUSH to Miami-Dade Resource Recovery Center CY Vegetative Debris Removal from Rights-of-Way(ROW) 11 directly to Miami-Dade Central Transfer Station CY _ $ 'ti'' Vegetative Debrs Removal from Rights-of-Way(ROW) r 2 95 12. directly to North Dade Landfill CY $ Vegetative Debns Removal from Rights-of-Way(ROW) 13. directly to Miami-Dade Resource Recovery Center LY S t 1.95 -emoval,Hauling,and Disposal of Hazardous Stum. 14. Greater than 24'to 36'diameter Per Stump $ 250 00 16. Greater than 36'to 48"diameter Per Stump S 350.00 N. Greater than 48'diameter Per Stump $ 425.00 17. Removal of Hazardous Hanging Limbs Per Tree $ 90 UO Removal,Hauling,and Disposal of Hazardous Trees I9 Greater than 6'to 12"diameter Per Tree $ 75.00 r+ Greater than 12'to 24"diameter Per Tree S •'''°O 2U Greater than 24'to 36"diameter Per Tree $ 175 00 Greater than 36 to 48"diameter Per Tree 'S 2254° 22 Greater than 48'diameter Per Tree $ moo TOTAL GROUP 2(items 6-22 '"IC 1 /127/2023 2.00 PM p.37 55 Dna:Sign Envelope ID.508673D6-AE71.4A4B-8B25.6AD2CCC1 E8E8 '} r Solicitation 2023-431-ND . Debris Removal and Disaster Recovery Services cavdtealBath MI 20734:i9 ND 'Group 3:C&D Debris Management ITEM DESCRIPTION UNIT COST C&D Debris Removal from ROW to a TDSR within 23 Fay Limits CY $ .14(1 Hauling CM)Debris from TDSR to 24 plami-Dade Central Transfer Station CY 3 4.25 Hauling CM)Debris from TDSR to 25 Miami Dade North Dodo Landfill Cr $ G.96 Hauling C&D Debris from TDSR to CV 28 Miami-Dade Resources Recovery Center $ 6.95 Hauling C&D Debris from ROW Directly to CY 27 Miami-Dade Central Transfer Station A 9.95 C&D Debris Removal from ROW directly to Miami- CY 28 Dade North Dade Landfill $ I'95 CND Debris Removal from ROW directly to Miami- CV Dade Resource Recove ►Center 3 ''di TOTAL GROUP 3(Items 23-29)I` ' 'n i Group 4: Other Services ITEM DESCRIPTION UNIT COST - Sand removal,screening,and replacement(beach 1800 30 restoration) CY I Loading and Hauling White Goods Requiring Freon 55.00 31 Removal Per Unit I Loading and Hauling White Goods(Not Requiring Per Unit 55.00 32 Freon Removal) 33 Freon Removal by Qualified Technician Per Unit $ 25.00 34 Hazardous Waste Removal and Transport LB $ 5,00 Removal,Hauling.and Disposal of Dead Animal t .00 35. Carcasses LB $ 36 Bulk Ice,Delivered LB $ 4 00 37 Vessel Removal LF $ 85 00 Removal of biological,ran, ;ical,and nuclear 115 00 38. contaminated debns f3 WOW— TOTAL GROUP 4(Items 30.38)5 261.00 71271023 2 00 PM p.i '>i) DocuSign Envelope ID 50867306-AE71-4A48-8825.6AD2CCC1E8E8 IF Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services City oI WNW DMNA Bid 2023 4J1 ND Group 5:Hauling Reduced Vegetative e a "" ITEM DESCRIPTION i' UNITM. COST 39 20-30 miles CY $ 8,85 40 Greater than 30 Miles-40 Mies CY $ 8 45 41. Greater than 40 Miles-50 Miles CY $ 9.4h 42. Greater than 50 Miles-60 Mies CY $ to us 43 Greater than 60 Miles-70 mites CY 11 95 TOTAL GROUP 5(Ite 47.75 Group 6: Equipment Rates. All equipment rates include the cost of the fuel, and maintenance,All labor rates include the cost of personal protective equipment,including but not limited to a hardhat,traffic safety vest,steel-toed shoes.gloves,leggings,and protective eyewear. ITEM DESCRIPTION HQ.URLY RATE _ 44 JD 544 Wheel Loader with debns grapple $ 1.5.00 45. JD 644 Wheel Loader with debris grapple , $ 125.00 46. Extendaboom Forkift with debris grapple $ 95.00 47. 753 Bobcat Skld Steer Loader with debris grapple $ t00.00 48. 753 Bobcat Skid Steer Loader with bucket $ 100.00 49. 753 Bobcat Skid Steer Loader with street sweeper $ 100 00 50. 30.50 H Farm Tractor with box blade or rake $ 65 00 51. 2-2 V cu.yd.Articulated Loader with bucket $ 110.00 52. 3-4 cu.yd.Articulated Loader with bucket $ 110.00 53. JD 648E Log Skidder or equivalent $ t 10.00 54. CAT D4 Dozer $ 110.00 55. CAT 05 Dozer _ $ 120.00 56. CAT D6 Dozer $ 130.00 57 CAT D7 Dozer $ 140.00 58. CAT D8 Dozer $ t 50.00 59. CAT 125-140 HP Motor Grader $ 100.00 60 JD 690 Trackhoe with debris grapple $ 125.00 61 JD 690 Trackhoe with bucket and thumb $ 125.00 62 Rubber Tired Excavator with debns grapple $ 155 00 63. JD 310 Rubber Tired Backhoe with oucket and hoe $ t to 00 64. 210 Prentiss Knuckleboom with debns grapple $ 155 00 65. CAT 623 Self Loader Scraper $ •1 uo 66 Hand-Fed Debns Chipper $ ' ,DO 67 30 Ton Crane 5 150 00 68. 50 Ton Crane $ 200.00 7r2 N2023 2.00 PM p.30 57 DocuSfgn Envelope ID 508673D6•AE71.4A48-8825-6AD2CCC 1 EBEB BP Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services CoIY of nom Oiroit 910 70118431410 69 100 Ton Crane 900.00 70 40-60'Bucket Truck 150.00 71 Greater than 80'Bucket Truck $ k 50.00 72. t Fuel/Service Tuck $ 100.00 73. Water Truck t 10 00 74 Portable Light Plant $ 36.00 75. Lowboy Trailer with Tractor $ 110.00 76 Flatbed Truck $ 50.00 77 Plck-up Truck(unmanned) $ 20.00 78. Self-Loading Dump Truck with debns grapple $ 150.00 79 Single Axle Dump Truck,5-12 cu.yd. $ 86.00 80. Tandem Axle Dump Truck,16-20 Cu,yd. $ 90.00 81 Tandem Axle Dump Truck,21-30 cu,yd. $ 95.00 82. Tandem Axle Dump Truck,3t-50 cu.yd. $ 95.00 83. Tandem Axle Dump Truck,51-80 cu.yd. $ 95.00 84 Chainsaw(without operator) $ 5,00 85 Temporary Office Trailer S 100.00 86. Mobile Command and Communications Trailer $ 125.00 87 Laborer,with small hand tools $ 50 00 88. Skilled Sawman $ 50.00 89. Crew Foreman with cell phone $ 85.00 90. Tree Climber $ 85.00 91. LF of Security Fencing $ 55,00 92. Ton of Crushed Stone Placed and Graded $ 75 00 93. Sand Screening Apparatus $ 225 00 94 Traffic Control Devices $ 50 00 95 Temporary Light Tower $ 15.00 Ski Site Secu S stems camera etc.) $ 50 ter 401544-911$ 5,665.00 0. a' , c, .;: �, r.i :EAC I 8,186,60 (calculate by adding together the.totals for Groups 1,2,3,4,5,and• 8) 1 The total coal to the City of hliam Beach shall be utuzed to allocate Cost Points in the Evaluation of Proposals 'Rea,17.72 Is for placement of debris on ROW and then hauled under items 8.13 'ltem 37 is up l0 48'.NI others will be negotiated rndaidually at time of event.Land based only 'Removal of refrigerator contents•$6 lb 'E woste 566 ea. 'Emergency push crew-$350 h,-I loader w up.I chamsaw op.t laborer 'Waterway debris removal-Land$88 cy.Marine$98 cy. 'As disposal fees well be peel by the ConlraClo and then WWI to the City at cost. 7'274023 200 PM p 40 't8 DocuSign Envelope ID 508673D6-AE71-4A4B-8B25-6AD2CCC1E8EB Contract No.23-431-02 EXHIBIT C CONSULTANT SERVICE ORDER Contract Expiration: t rain l.n l I)('l)t.1 Change Order/I By accepting this CSO,Consultant agrees to provide services pursuant to the attached proposal dated and the terms. conditions,and rates established in the above-referenced contract between the City and the Consultant.Consultant explicitly agrees that no other terms and conditions shall apply to the work regardless of whether said other terms and conditions are included herein or in any attachment to this CSO.Any deviation from the scope of work agreed to herein shall require a change order approved by the City. 1.Estimated calendar tl ns to complete the work: 2.Total amount original CSO 3.Total amount all previous Amendments 4.Total amount this Amendment 5.'total Amount for Engagement 6.Fee for ancillary items for this Service Order Account( ode: Approval of New Subconsultants: II a nc1N Snhconsnllanl is;witty.added,(it) Manager an naval h rennired Name a of New Subconsultant(s) Amount Contract Rates iYES _[ X i NO For('itc(Name) Signature Date Project Admin: Dept Director: Procurement: A/DCM: CM: Lead Project Admin: lie ei¢nin�,ouadlaui at knn,tled;;ce than ibis(SO Is not i.ilid.nut no"nrf.nt.n cnnuncnee until the(Its his iscucd,t pur:h.tsc order for the I O. I he('its shall nut lie Elide for quern•eN relatin^to,Im eur6 th.tt is not ninuant to a t its issued ntrchase under. 23 DocuSign Envelope ID:508673D6-AE71-4A4B-8B25-6A02CCC1 EBEB DocuSign Certificate Of Completion tnvelope Id.69C178/86F224ED192D0773ED6F74037 Status:Completed Subject:Complete with DocuSign:23-431-02-Debris Removal+Disaster Recovery-Phillips+Jordan form approv... Source Envelope: Document Pages:28 Signatures:1 Envelope Originator: Certificate Pages 4 Initials:0 Josh Leach AutoNav:Enabled 10142 Parkside Dr.,Suite 500 Envelopeld Stamping:Enabled Knoxville,TN 37922 Time Zone:(UTC-05:00)Indiana(East) jleach@phillipsih.com IP Address'.143.59.218.94 Record Tracking Status Origins Holder Josh l each Location'DocuSign 2/5/2024 10 47 35 AM Ileach@phillipsih corn Signer Events Signature Timestamp Morgan Pierce m./ ' °y Sent:2/5/2024 10:50:49 AM mpierce©pandj.can L r PttrU Viewed:2/5/2024 11:05:56 AM President,Power °"61t4°' Signed:2/5/2024 11:06:04 AM Phillips&Jordan,Inc. 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ATTACHMENT A RESOLUTION &COMMISSION AWARD MEMO RESOLUTION NO. 2024-32868 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, AND AUTHORIZING THE ADMINISTRATION TO ENTER NEGOTIATIONS PURSUANT TO REQUEST FOR PROPOSALS NO. 2023- 431-ND, FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES WITH DRC EMERGENCY SERVICES, LLC, THE TOP-RANKED PROPOSER, AS THE PRIMARY VENDOR; PHILLIPS AND JORDAN, INCORPORATED, THE SECOND-RANKED PROPOSER, AS THE SECONDARY VENDOR; CERES ENVIRONMENTAL SERVICES, INC., THE THIRD-RANKED PROPOSER, AS THE FIRST TERTIARY VENDOR, AND D. & J., ENTERPRISES, INC., THE FOURTH-RANKED PROPOSER, AS THE SECOND TERTIARY VENDOR; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, on July 26, 2023, the Mayor and City Commission approved the issuance of the Request for Proposals (RFP) No. 2023-431-ND for Debris Removal and Disaster Recovery Services; and WHEREAS, Request for Proposals No. 2023-431-ND (the 'RFP") was released on July 27, 2023; and WHEREAS, a voluntary pre-proposal meeting was held on August 9, 2023; and WHEREAS, on September 15, 2023, the City received twelve (12) proposals from Aftermath Disaster Recovery, Inc., Ceres Environmental Services, Inc., Crowder-Gulf Joint Venture, Inc., CTC Disaster Response, Inc., D. & J., Enterprises, Inc., DRC Emergency Services, LLC, KDF Enterprises LLC, Looks Great Services of MS, Inc., Phillips and Jordan, Incorporated, Southern Disaster Recovery, LLC, Superior Landscaping & Lawn Service Inc., and T.F.R Enterprises, Inc.; and WHEREAS, on September 13, 2023, the City Manager, via Letter to Commission No. 407-2023, appointed an Evaluation Committee consisting of the following individuals: Michael Atkin, Greenspace Division Director, Public Works Department; Michael Clark, Superintendent, Sanitation Department; Juan Mestas, Deputy Fire Chief, Fire Department; Stanley Payne, Stormwater Superintendent, Public Works Department; and Alvaro Rueda, Superintendent, Sanitation Department; and WHEREAS, the Evaluation Committee convened on October 13 2023, to review and score the proposals; and WHEREAS, the Evaluation Committee received an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services, and a copy of each proposal; and WHEREAS, the Evaluation Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, the Evaluation Committee process resulted in the ranking of proposers as follows DRC Emergency Services, LLC, as the top-ranked proposer; Phillips and Jordan. Incorporated, as the second-ranked proposer; Ceres Environmental Services, Inc., as the third- ranked proposer, D. & J., Enterprises, Inc., as the fourth-ranked proposer, Crowder-Gulf Joint Venture, Inc., as the fifth-ranked proposer, Southern Disaster Recovery, LLC, as sixth-ranked proposer, KDF Enterprises LLC, as the seventh-ranked proposer, CTC Disaster Response, Inc., as the eight-ranked proposer, T.F.R. Enterprises, Inc., as the ninth-ranked proposer, Looks Great Services of MS, Inc, as the tenth-ranked proposer, and Superior Landscaping & Lawn Service Inc., as the eleventh-ranked proposer; and WHEREAS, after reviewing all of the submissions and the Evaluation Committee's rankings and analysis, the City Manager concurs with the Evaluation Committee and recommends that the Mayor and City Commission authorize the Administration to enter into negotiations with DRC Emergency Services, LLC, the top-ranked proposer, as the primary vendor; Phillips and Jordan, Incorporated, the second-ranked proposer, as the secondary vendor; Ceres Environmental Services, Inc., the third-ranked proposer, as the first tertiary vendor; and D. & J., Enterprises, Inc., the fourth-ranked proposer, as the second tertiary vendor; and further authorize the City Manager and City Clerk to execute agreements with each of the proposers upon conclusion of successful negotiations by the Administration. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager and authorize negotiations pursuant to Request for Proposals No. 2023-431-ND for Debris Removal and Disaster Recovery Services with DRC Emergency Services, LLC, the top-ranked proposer, as the primary vendor; Phillips and Jordan, Incorporated, the second-ranked proposer, as the secondary vendor; Ceres Environmental Services, Inc., the third-ranked proposer, as the first tertiary vendor, and D. & J., Enterprises, Inc., the fourth-ranked proposer, as the second tertiary vendor; and further authorize the City Manager and City Clerk to execute agreements with each of the proposers upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this 3/ day of JcwuGry 2023. Steven Meiner, Mayor ___)" ATTEST: FEB 0 6 2024 "� � / (- -4 .... c$ti Rafael E. Granado, City Clerk :IM(ORP OIUTFD CH 26 APPROVED AS TO FORM & LANGUAGE & FOR EXECUT ON City Attorney Date Competitive Bid Reports -C2 A MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: January 31, 2024 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, AND AUTHORIZING THE ADMINISTRATION TO ENTER NEGOTIATIONS PURSUANT TO REQUEST FOR PROPOSALS NO. 2023-431-ND, FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES WITH DRC EMERGENCY SERVICES, LLC, THE TOP-RANKED PROPOSER, AS THE PRIMARY VENDOR; PHILLIPS AND JORDAN, INCORPORATED, THE SECOND-RANKED PROPOSER, AS THE SECONDARY VENDOR; CERES ENVIRONMENTAL SERVICES, INC., THE THIRD-RANKED PROPOSER, AS THE FIRST TERTIARY VENDOR, AND D. & J., ENTERPRISES, INC., THE FOURTH-RANKED PROPOSER, AS THE SECOND TERTIARY VENDOR; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. RECOMMENDATION It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida approve the Resolution accepting the City Manager's recommendation pertaining to the proposals received, pursuant to RFP 2023-431-ND, for Debris Removal and Disaster Recovery Services, authorizing the Administration to enter into negotiations with DRC Emergency Services, LLC, the top- ranked proposer, as the primary vendor; Phillips and Jordan, Incorporated, the second-ranked proposer, as the secondary vendor; Ceres Environmental Services, Inc., the third-ranked proposer, as the first tertiary vendor; and D. &J., Enterprises, Inc., the fourth- ranked proposer, as the second tertiary vendor. The Resolution also authorizes the City Manager and City Clerk to execute agreements with each of the recommended proposers upon the conclusion of successful negotiations. The solicitation is currently under the cone of silence. BACKGROUND/HISTORY In the event of a significant hurricane or other emergency, the City would lack sufficient resources in-house to undertake debris removal and disaster recovery operations. While some assistance may be available from the County, State, and Federal Government, it is often insufficient to restore a community that has suffered a catastrophic disaster. Also, the resources of the various governments are spread thin over the affected areas, necessitating contracted private-sector assistance. As such, it is in the City's best interest to enter into pre-need agreements with firms that have the capability to provide disaster recovery services in the event of an emergency that would require contractor resources. The Federal Emergency Management Agency (FEMA) provides public assistance funds for debris clearance, removal, and disposal operations to state and local governments. However, FEMA has strict requirements relative to the procurement of debris removal and disaster recovery, which must be incorporated in any solicitation and contract for the services. In order to ensure that the City is prepared for any need to activate debris removal and disaster recovery contractors, the City maintains pre-need agreements.The current agreement with various contractors is valid through February 4, 2024. As a result of the expiring contract, the RFP was developed seeking proposals for a replacement agreement. ANALYSIS On July 26, 2023, the Mayor and the City Commission authorized the issuance of Request for Proposals (RFP) No. 2023-431-ND for debris removal and disaster recovery services. On July 27, 2023, the RFP was issued. Bid notices were issued to 12,659 companies, with 91 prospective bidders accessing the advertised solicitation. A voluntary pre-proposal conference to provide information to proposers submitting a response was held on August 9, 2023. Two (2) addenda were issued. RFP responses were due and received on September 15, 2023. The City received a total of twelve(12) proposals from the following firms: Aftermath Disaster Recovery, Inc. • Ceres Environmental Services, Inc. Crowder-Gulf Joint Venture, Inc. • CTC Disaster Response, Inc. • D. &J., Enterprises, Inc. • DRC Emergency Services, LLC • KDF Enterprises LLC • Looks Great Services of MS, Inc. • Phillips and Jordan, Incorporated • Southern Disaster Recovery, LLC Superior Landscaping &Lawn Service Inc. T.F.R. Enterprises, Inc. The proposal from Aftermath Disaster Recovery, Inc. was deemed non-responsive for failure to submit a complete cost proposal form as required in the RFP and, therefore, could not be further considered. On September 13, 2023, the City Manager appointed an Evaluation Committee via LTC #407-2023. The Evaluation Committee convened on October 13, 2023, to consider the proposals received, The Committee was comprised of Michael Atkin, Greenspace Division Director, Public Works Department, Michael Clark, Superintendent, Sanitation Department, Juan Mestas, Deputy Fire Chief, Fire Department, Stanley Payne, Stormwater Superintendent, Public Works Department, and Alvaro Rueda, Superintendent, Sanitation Department. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance, and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.The evaluation process resulted in the ranking of proposers as indicated in Attachment A. After reviewing all of the submissions and the Evaluation Committee's rankings and commentary, DRC Emergency Services, LLC is deemed to be the top-ranked firm, followed by Phillips and Jordan, Inc., the second-ranked firm, Ceres Environmental Services, Inc.,the third-ranked firm,and D. &J., Enterprises, Inc.,the fourth-ranked firm. Based on the City's potential needs and volume of work, it is prudent, in addition to having a primary service provider, to have secondary and tertiary firms awarded so that in the event of a performance or capacity issue with an awarded firm, another firm can quickly be brought in to provide the necessary services. For this reason, it is recommended that firms be awarded as primary, secondary and tertiary in order of rank as follows: Primary— DRC Emergency Services, LLC Secondary— Phillips and Jordan, Inc. 1st Tertiary— Ceres Environmental Services, Inc. 2nd Tertiary—D. &J., Enterprises, Inc. When the City awards firms in this manner, the Administration will endeavor to utilize vendors in order of award. However, the City may engage vendors in a different order for the following reasons as stipulated in the City Code: (1)The ability, capacity and skill of the bidder to perform the contract. (2)Whether the bidder can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the bidder. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the bidder with laws and ordinances relating to the contract. Below is a brief synopsis of each top-ranked firm. DRC Emergency Services, LLC DRC Emergency Services. LLC (DRC) is headquartered in Galveston, Texas, and maintains offices across the United States, providing it with geographical maneuverability along the Atlantic and Gulf Coasts. DRC is vastly familiar with Florida as it presently holds disaster relief contracts with the cities of Miami,Surfside,and Hollywood and the counties of Monroe,and Miami-Dade. DRC is an incumbent providing these services to the City, and the City has been satisfied with its work and offered positive feedback. Phillips and Jordan, Incorporated Phillips and Jordan, Incorporated (P&J)was involved in its first major hurricane clean-up in 1989 after Hurricane Hugo. Since then, P&J's disaster team has worked with federal, state, and local governments and agencies, as well as private sector clients across the United States. P&J has responded to most federally declared disasters for the past three decades, including hurricanes, tornadoes,floods, wildfires, rockslides, and ice storms. Phillips and Jordan, Inc., over the past four decades, has completed disaster debris management services totaling more than $2.2 billion for over 200 individual jurisdictions across the U.S. Its clients include but are not limited to the City of Coral Springs, Highlands County,Volusia County, and Hillsborough County. Ceres Environmental Services, Inc. Ceres Environmental Services, Inc. (Ceres) is a national leader in disaster recovery and a government contracting firm capable of providing personnel, equipment, and resources to respond to any disaster event. The firm is a Florida-based company whose local experience includes over 77 client activations since 2016, including the City of Miami Beach following Hurricane Irma in 2017. Its services include debris removal and separation, demolition and hazardous material management, debris reduction and site management, hazard tree, limb, and stump removal, and the collection/generation of FEMA-required project documentation. Ceres is an incumbent providing these services to the City. D. &J. Enterprises, Inc. D. &J. Enterprises, Inc. (D&J)is a full-service contracting firm with over 55 years of hands-on experience as a prime contractor for emergency recovery services, with a specific focus on debris removal, reduction, disposal, and management following natural and man-made disaster events. D&J performed its first emergency debris removal and clean-up project following Hurricane Betsy on the Gulf Coast in 1965. Today D&J is a full-service contracting firm with over 55 years of hands-on experience as a prime contractor for emergency recovery services. Debris recovery projects completed during these 55+ years total over $1,000,000,000.00, at times employing over 600 employees and an additional 500+ subcontractors with over 2,000 trucks daily. D&J has provided emergency recovery services to the City of Pensacola, Gadsden County, and Monroe County among other cities, counties, and local and private entities. Moreover, D&J is an incumbent providing these services to the City. SUPPORTING SURVEY DATA Results from the 2019 resident survey show that 84.5% are satisfied with the City's emergency hurricane preparedness efforts. Of the 84.5% only 36.5% rated their satisfaction as excellent. In order to continue to improve the satisfaction of these residents and increase the excellent rating, the City intends to contract with qualified disaster recovery contractors to provide technical expertise and guidance to support the City during emergency recovery efforts following declared disaster event(s). FINANCIAL INFORMATION The RFP contained a listing of anticipated services and items should the City need to deploy debris removal and disaster recovery contractors. Based on the proposal submitted by DRC Emergency Services, the top-ranked firm, Staff performed a cost analysis to determine whether the fiscal impact was in the City's best interest. The cost analysis compared the costs submitted under the RFP to similar line items in the current contract. For the items compared, it has been determined that DRC Emergency Services has submitted a slightly lower cost than the City's current contract. However, final pricing is subject to negotiations with all the recommended firms. Grant funding will not be utilized for this project. Amount(s)/Account(s): -435-0430-000343-29-421-511-00-00-00- -435-0430-000325-29-413-511-00-00-00- The City doesn't budget for these services. At time of need a budget amendment and/or budget transfer to these accounts will be needed. If the services are related to a natural emergency,the costs are typically eligible for reimbursement by the Federal Emergency Management Agency(FEMA). CONCLUSION Based on the foregoing, it is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with DRC Emergency Services, LLC, the top-ranked proposer, as the primary vendor, Phillips and Jordan, Incorporated, the second-ranked proposer, as the secondary vendor; Ceres Environmental Services, Inc., the third-ranked proposer, as the first tertiary vendor; and D. &J., Enterprises, Inc., the fourth-ranked proposer, as the second tertiary vendor. Finally, the Resolution authorizes the City Manager and City Clerk to execute agreements with each of the proposers upon conclusion of successful negotiations by the Administration. Applicable Area Citywide Is this a"Residents Right to Does this item utilize G.O. Know"item,pursuant to Bond Funds? City Code Section 2-14? No No Legislative Tracking Public Works/Procurement ATTACHMENTS: Description ❑ Attachment A ❑ Resolution REa 214w1410 gr g E. g ' ln� • r pM REOYAL AND DISASTER RECOVERY SEIMCE+ Michael Atkin Mieluel Clerk Juan Meats Stanley PayPayneAlvaro Rue& 5 OI s6Quaked. R g R A9PafS Qua9tative Quenealive Subtotal d SIWIve Qlwwtaeve Subtotal Quaked. Quantitative Subtotal glWW B e 1 QuanteMbe abtam ` Ouelb6w Quantitates* Subtotala Table CRC Ennenye v.y Services,LLC 59 30 88 2 06 30 96 1 65 30 95 1 65 30 95 69 30 99 1 ...6 1 Philips and Jordan,Incorporated 68 23 91 1 63 23 80 2 65 23 88 2 56 23 78 69 23 92 5 0 2 Ceres Environmental Services,Inc. 65 20 85 3 60 20 80 3 68 20 88 _.. 3 50 20 70 05 20 65 3 15 3 D.S J.,Enbphts Inc. 82 17 79 5 50 17 67 5 64 17 _ B1 5 53 17 70 65 17 62 4 22 4 Crowder-Gulf Joint Venture,Inc. r— 67 16 83 4 45 16. 81 9 82 16 78 8 . 46 18 54 86 18 _ -82 4 30 S Southern Doater Recovery,LLC 60 20 70 9 57 20 77 4 62 20 82 _4 41 20 61 52 20 72 8 31 8 KDF Erlenpries LLC 58 15 74 8 50 16 86 8 89 16 79 7 45 16 61 65 18 61 6 33 7 CTC Disaster Response,Inc. 80 18 78 6 40 18 56 10 89 18 81 5 ' 43 18 61 60 18 76 7 34 • T.F.R.Enterprises,Inc. 64 13 77 7 52 13 85 7 64 13 77 9 45 13 58 50 13 63 10 42 • Looks Great Services of MS,Inc 57 12 89 10 52 12 64 8 85 12 77 9 43 12 55 1 53 12 65 9 46 111 Supenor Lendecapalg 8 Lawn Service Inc. 10 3 13 11 25 3 28 11 80 3 83 11 30 3 33 11 20 3 23 11 55 11 ATTACHMENT B ADDENDUM AND RFP SOLICITATION M I AM I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3'd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 2 REQUEST FOR PROPOSALS NO. 2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES September 6, 2023 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. ATTACHMENTS. Exhibit A: BAFO Tabulation for RFP 2018-002-JC Exhibit B: Working Zones Exhibit C: Authorized Disaster Debris Management Sites II. RESPONSES TO QUESTIONS RECEIVED. Q1: Payment and performance bonds are a hard cost to the contractor for a contract that may not be activated. Can the City confirm payment and performance bonds will be due upon notice to proceed? Al: A payment and performance bond is not needed at this time. Q2: There is currently no unit for line item 32. Can the City confirm this is supposed to be "Per Unit"? A2: Regarding line 32 on the Cost Proposal Form, Per Unit is the unit of measure. Any bid received for line 32 (Loading and Hauling White Goods (Not Requiring Freon Removal) shall be considered to have been submitted for Per Unit pricing. Q3: Is a bind bond required? A3: No. Q4: Is the insurance certificate to be submitted to mailto:Certificates-miamibeach@riskworks.com post award? A4: Yes. Q5: Please confirm if the insurance certificate is not to be included with the proposal. A5: See response to Q4. Q6: What is the projected budget for this bid? Q6: The City does not have an annual budget for these services. The services are deployed as needed. ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES M I AM I BEi\CH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3ra Floor Miami Beach, Florida 33139 www.miamibeachfl.gov Q7: Please provide the names and titles of the evaluation committee members. Al: This information is not yet available. Q8: Please provide the date, time, and location for the proposal evaluation committee meeting. A8: This information is not yet available. Q9: Where will the evaluation committee meeting notice be posted? A9: In the City calendar (Procurement - City of Miami Beach (miamibeachfl.govl. Responsive bidders will be notified of meeting details via email. Q10: When will the intent to award be made, and how will it be communicated to proposers? A10: The City intends to award this solicitation in December and the responsive and responsible bidders will be notified via email. Q11: Can the City provide a copy of the current contractor(s) pricing? All: Please refer to Exhibit A, BAFO Tabulation for RFP 2018-002-JC. Q12: Does the City intend to award only one contract? Al2: Please refer to Section 0100, Instruction to Proposers, Subsection 10, Determination of Award. Q13: If the City intends to award more than one contract, will the contracts be categorized by order of intended activation (e.g. Primary, Secondary, Tertiary) or will there just be a pool of qualified vendors? A13: See response to Q12. Q14: If there is a pool of qualified vendors, what will be the method used by the City to determine which contractor or contractors to activate first? A14: See response to Q12. Q15: Does the City currently have a disaster debris monitoring firm under contract, and if so, with which company(ies)? A15: Yes, with Rostan Solutions, LLC and Tetra Tech, Inc. Q16: Does the City own any self-loading grapple trucks, and if so, how many? A16: Yes, the City has 3 grapple trucks. ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES M I A M I B E A C H PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3f,Floor Miami Beach,Florida 33139 www.miamibeachfl.gov Q17: Please confirm if the scope of work for the removal of white goods includes removing and disposing of putrescent food from refrigerators or freezers. A17: Removing and disposing of putrescent food from refrigerators or freezers is the responsibility of the residents and thus not part of the scope of work of this RFP. Q18: Does the City have Memorandums of Understanding (MOU) or Mutual Aid agreements in place with other incorporated municipalities that would allow the use of this contract to be utilized by those entities to perform disaster debris management services, and if so,which ones? A18: With mutual agreement of the contractor, any municipality may utilize the award of this competitively bid solicitation without the need for an MOU or Mutual Aid agreement. Q19: Does the City intend to allow other incorporated municipalities within the area to utilize this contract,and if so, which ones? A19: See response to Q18. Q20: Will this contract be used to perform services on any state roads within the City in lieu of the FDOT performing those services? If so,does the City have a pre-existing Memorandum of Understanding (MOU) or Mutual Aid agreement with the FDOT that authorizes the City to perform debris removal services on state roads? A20: The City does not have an MOU or Mutual Aid Agreement. However, this contract may be used to perform services on state roads. Q21: Section A3 Specifications states: Proposers must familiarize themselves with the City's Debris Management Plan, including but not limited to the City's division of its geographic area into 16 work zones. The City's Debris Management Plan was not included in the RFP documents. Can the City please provide the Debris Management Plan? A21: Please refer to Exhibit B, Working Zones. The Debris Management Plan is not available at this time. Q22: The "Appendix B Cost Proposal Form" does not include the processing of C&D debris through compaction. Please confirm if the "Appendix B Cost Proposal Form" will be amended to include pricing line items for C&D compaction. A22: The Cost Proposal Form will not be amended. Q23: The"Appendix B Cost Proposal Form"does not include vehicle removal. Please confirm if the"Appendix B Cost Proposal Form"will be amended to include pricing line items for vehicle removal. A23: The Cost Proposal Form will not be amended. 3 ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES M I A M I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3r,Floor Miami Beach, Florida 33139 www.miamibeachfl.gov Q24: The "Appendix B Cost Proposal Form"does not include differentiation between land and marine-based vehicle removal. Please confirm if the "Appendix B Cost Proposal Form" will be amended to include pricing line items for land-based vessel removal and marine-based vessel removal. A24: The Cost Proposal Form will not be amended. Q25: The "Appendix B Cost Proposal Form"does not include the collection of E-Waste. Please confirm if the "Appendix B Cost Proposal Form"will be amended to include pricing line items for the E-Waste Collection. A25: The Cost Proposal Form will not be amended. Q26: The current haulout line items only have the debris going to the Dade Landfill or reduced vegetation hauled up to 70 miles as an alternate. In order to prepare for the worst-case scenario, would the City consider adding a more extended haulout option to haul the material to the Okeechobee Landfill? A26: The City will not amend this requirement at this time. However, the City reserves the right to amend the RFP or the resulting agreement at a future date. Q27: When was the last time the City had a contract activation for Debris Removal? How many CYs were removed? A27: The city currently maintains an active contract for the services. However, the last time the services were deployed was in response to Hurricane Irma in 2017. Approximately 250,000 cubic yards were removed at that time. Q28: Has the city determined which landfill(s) can be used? If so, please provide locations. A28: See response to Q26. Q29: Has the city determined where possible DMS will be? If so, please provide locations. A29: Please refer to Exhibit C, Authorized Disaster Debris Management Sites Q30: Will annual contract price increases based on Consumer Price Index(CPI) be allowed? A30: Please refer to Appendix A, Minimum Requirements and Specifications of the RFP, Section A5, Special Conditions, 3. Cost Adjustments. Q31: Can the City provide which contractor held the previous or holds the current contract for the services requested in this solicitation with pricing? A31: The following entities have a current contract for these services: DRC Emergency Services, LLC, Ceres Environmental Services, Inc., and D &J, Enterprises, Inc. d/b/a D &J of Alabama, Inc. Please refer to Exhibit A, BAFO Tabulation for RFP 2018-002-JC. 4 ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES M I A M I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3'd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov Q32: Will there be a public bid opening?And if so, can you please provide call in#,zoom/Webex link or similar for the responding bidders to be present? A32: Please refer to Section 0100, Instructions to Proposers of the RFP, Subsection 3, Anticipated RFP Timetable. Q33: Section 4 of the Bid Submittal Questionnaire calls for proposers to request their SQR from Dun & Bradstreet with the bid or within 3 days of request. Can the City clarify if this is to be provided with the bid or only upon request from the City? A33: Do not provide with the proposal.An SQR report is to be submitted to the City within 3 days of request. Q34: Please confirm that disposal fees will be a pass through cost to the city with no mark-up. A34: All disposal fees will be a passthrough cost to the City with no mark-up. Q35: Does the City have a monitoring firm contract and if so, what is the name of the firm? A35: See response to Q15. Q36: Are certain terms in this RFP subject to modification? A36: Do not understand question. Q37: Please confirm if the resulting debris from cutting hazardous trees can be placed on the ROW and collected as vegetative debris. A37: Debris that results from cutting hazardous trees can be placed on the ROW and collected as vegetative debris. Q38: There is not a line item to cut and drop hazardous hanging limbs. Does the City plan to add a line item for this activity? A38: Please refer to line item 17 of Appendix B, Cost Proposal Form. Q39: In the event land must be leased for a TDSR, would the lease amount be a pass-through cost? A39: The vendor will not need to lease land for a TDSR, as the City has five permitted sites through FDEP. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Telephone: Email: Natalia Delgado 305-673-7000 ext. 26263 nataliadelgado@miamibeachfl.gov ADDENDUM NO.2 -� REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES M I A M I BEi\ I-1 PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3r,Floor Miami Beach, Florida 33139 www.miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Sic rely, atalia elga o Proc ment Contracting Officer Ill Balance of Page Intentionally Left Blank ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES t\A I A M I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3r,Floor Miami Beach,Florida 33139 www.miamibeachfl.gov EXHIBIT A BAFO Tabulation for RFP 2018-002-JC ADDENDUM NO.2 REQUEST FOR PROPOSALS NO,2023-431-ND I FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES TABULATION OF BAFO PROPOSALS RECEIVED Request for Proposals (RFP)2018-002-JC Disaster Recovery Services 1DRC 'Ceres 2Crowder Gulf 2D&J Grand Total (Groups 1-6) $ 21,695,952.98 $ 22,387,324.33 $ 25,536,584.55 $ 27,385,266.20 'Recommended for co-primary award. 2Recommended for co-secondary award. 1\/\ I A M I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3ra Floor Miami Beach, Florida 33139 www.miamibeachfl.gov EXHIBIT B Working Zones 8 I ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES .Iry LIPM114 rIA II0: � lag :iv 11 i II I [rl■,uIl,1. iiInuiiil f 101 1 a IP 'lilt , 1`r 9 DEBRIS STAGING AND REDUCTION SITE . _ j 6.,.,;),#; 7 P ft ''/4 i 111* DEBRIS STAGING SITE r -- 2 o - • po . . , ; '•` f_ 1 r-_, yin 11 1�711r 14 IP'ilfi 11.IIai Nil i . ., 4 II _!_tea'1J ❑m i■■i'aMIN; 15 LI �'I i Bh9® 1100111 i CO ion ti llp , CO �J(Am,l.lJ Oft CODOEINOUNUIrf,it MODE 1f fl1Wl lit DEBRIS MANAGEMENT ZONES % \ . 1 16 CITY OF MIAMI BEACH MIAMIBEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3'tl Floor Miami Beach, Florida 33139 www.miamibeachfl.gov EXHIBIT C Authorized Disaster Debris Management Sites 9 I ADDENDUM NO.2 } REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES DeSantis °�`p P p E P A R r4, FLORIDA DEPARTMENT OF Ron Gose or Environmental Protection Jeanette Nunez i o Bob Martinez Center Lt. Governor e 2600 Blair Stone Road °+ o`4` Tallahassee Florida 32399-2400 Shawn Hamilton MENrnt va Secretary Sent via email to: lindseyprecht@miamibeachfl.gov Date: June 15, 2023 LINDSEY PRECHT 1700 CONVENTION CENTER DRIVE 3RD FLOOR MIAMI BEACH FL 33139 RE: 2023 -Pre-Authorization for Disaster Debris Management Sites(DDMS) Dear LINDSEY PRECHT This is to notify you that on June 15,2023,the Department of Environmental Protection(the Department) received your request for pre-authorization of a disaster debris management site(s)(DDMS)for 2023. Disaster debris includes hurricane/storm-generated debris and all other types of disaster debris. The Department has evaluated your request for a DDMS at the following location(s): Site Name: CITY OF MIAMI BEACH-104887 Site Address: PAR 3 GOLF COURSE 2300 PINE TREE DR Miami Beach, FL, 33140 Waste Planned for Management: Construction&Demolition Debris, Yard Trash, Mixed On-Site Contact: Lindsey Precht (305)673-7084, lindseyprecht@miamibeachfl.gov DEP/Local Program Contact: Danielle Jimenez, (305)372-6509,daniellejimenez@miamidade.gov Site Name:NORTH BEACH OCEANSIDE PARK-106644 Site Address: 8328 COLLINS AVE Miami Beach, FL, 33139 Waste Planned for Management: Yard Trash, Mixed On-Site Contact: Lindsey Precht (305)673-7084, lindseyprecht@miamibeachfl.gov DEP/Local Program Contact: Danielle Jimenez, (305)372-6509,danielle.jimenez@miamidade.gov Site Name: NORMANDY GOLF COURSE-106273 Site Address: 200 FAIRWAY DR 02-3203-000-0040 Miami Beach, FL, 33141 Waste Planned for Management: Construction&Demolition Debris, Yard Trash,Mixed On-Site Contact: Lindsey Precht (305)673-7084, lindseyprecht@miamibeachfl.gov DEP/Local Program Contact: Danielle Jimenez,(305)372-6509,danielle.jimenez@miamidade.gov Site Name: LUMMUS PARK-106643 Site Address: 1130 OCEAN DR FOLIO 02-3203-000-0030 Miami Beach, FL, 33139 Waste Planned for Management: Yard Trash, Mixed On-Site Contact: Lindsey Precht (305) 673-7084, lindseyprecht@miamibeachfl.gov DEP/Local Program Contact: Danielle Jimenez, (305)372-6509, danielle.jimenez@miamidade.gov Site Name: MIAMI BEACH GOLF COURSE-106271 Site Address: 2301 ALTON RD 02-3227-000-0100 Miami Beach, FL, 33140 Waste Planned for Management: Construction& Demolition Debris, Yard Trash, Mixed On-Site Contact: Lindsey Precht (305) 673-7084, lindseyprecht@miamibeachfl.gov DEP/Local Program Contact: Danielle Jimenez, (305)372-6509, danielle.jimenez@miamidade.gov Unless you receive a subsequent notification from the Department concerning the status of these sites, you may consider them pre-authorized as disaster debris management sites. In the event of a major storm event or other disaster which results in the Department issuing an Emergency Final Order(the Order) for your county,you may begin using a temporary DDMS as necessary, while also requesting issuance of a field authorization from the Department. Once activated, a DDMS is subject to the following conditions, in addition to the requirements of the Order and Florida Statute 403.7071: 1)The Department must be notified when the site is opened and begins accepting debris, and when the site is closed and all debris has been removed; 2) Standing water must not be allowed to accumulate in or within 50 feet of areas used to store or process disaster debris; 3)Access must be controlled to prevent unauthorized dumping and scavenging; 4)A DDMS must have spotters to correctly identify and segregate waste types for appropriate management; 5)Once the site is open, a spotter must be located in the area where the waste is being deposited in order to spot and remove prohibited waste items; 6)A DDMS is limited to managing the waste identified above for each site; any putrescible waste received at the DDMS must be removed within 48 hours, and all other types of prohibited waste should be managed in accordance with the guidance document(see link below); 7)Unless otherwise approved by the Department in response to a written request from you, the DDMS must cease operation and all disaster debris must be removed from the sites on or before the expiration date of an Order that has been executed by the Department, unless it is modified or extended by further authorization. Failure to comply with the conditions of the field authorization, or failure to adequately close a site by the required closure date,may result in enforcement action by the Department. The Department has also prepared a guidance document on the establishment, operation, and closure of a DDMS for disaster debris. This guidance document includes recommended practices, which you are expected to follow as much as practicable, as well as additional requirements from the Order. A copy of this guidance document is available on the DEP website https://floridadep.gov/waste/permitting-compliance-assistance/documents/guidance-establishment-operation-and-closure This guidance is not a substitute for federal requirements and guidance, including those from the Federal Emergency Management Agency(FEMA). M I A M I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 1 REQUEST FOR PROPOSALS NO. 2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES September 1, 2023 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. RFP DUE DATE AND TIME. The deadline for receipt of electronic submittals through Periscope S2G is extended until 3:00 p.m., Friday, September 15, 2023. All proposals received and time stamped through PeriscopeS2G, prior to the proposal submittal deadline shall be accepted as timely submitted. Proposals cannot be submitted after the deadline established for receipt of proposals. Hard copy proposals or proposals received electronically, either through email or facsimile, submitted prior to or after the deadline for receipt of proposals are not acceptable and will be rejected. Late bids cannot be submitted, bidders are cautioned to plan sufficiently. The City will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. PUBLIC BID OPENING Dial-In Instructions: • Dial the Telephone Number: +1 786-636-1480 • Enter the Conference ID No: 491 595 854# To join on your computer or mobile app Click here to join the meeting Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado©miamibeachfl.gov Contact: Telephone: Email: Natalia Delgado 305-673-7000 ext. 26263 nataliadelgado@miamibeachflgov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Sic rely, atali elga o Proc ement Contracting Officer III ADDENDUM NO.1 �A REQUEST FOR PROPOSALS NO.2023-431-ND FOR DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES MIAMI BEACH Request for Proposals (RFP) 2023-431 -ND DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES TABLE OF CONTENTS SOLICITATION SECTIONS: 0100 INSTRUCTIONS TO PROPOSERS 0200 GENERAL CONDITIONS 0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT 0400 PROPOSAL EVALUATION APPENDICES: APPENDIX A MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX B COST PROPOSAL FORM APPENDIX C INSURANCE REQUIREMENTS APPENDIX D 2CFR APPENDIX II TO PART 200 APPENDIX F CITYWIDE PROCEDURE NO. 16.06 PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS MIAMI BEACH SECTION 0100 INSTRUCTIONS TO PROPOSERS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Proposer(s) (the"contractor[s]") if this RFP results in an award. The City utilizes Periscope S2G (formally known as BidSync) (www.periscopeholdings.com or www.bidsync.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through Periscope S2G must register immediately with Periscope S2G to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. For approximately five years, the City of Miami Beach (the City) has had an agreement for debris removal and disaster recovery services. The services under the existing contract include but are not limited to the following: vegetative debris removal, construction and demolition removal (C&D), road clearance, staging, disposal, hazardous waste removal, labor, supervision, equipment, materials, facilities, power, communications, and other services and supplies necessary for, or incidental to, the performance of the debris removal and disposal services. The City has previously utilized the existing contract in response to Hurricane Irma on September 10, 2017. The current contract expires on February 4, 2024. In order to establish a replacement agreement, this Request for Proposals (RFP) seeks proposals from qualified disaster recovery contractors to provide support to the City during emergency recovery efforts following declared disaster event(s). Because disaster events often result in significant quantities of disaster debris, which can pose a threat to life and property, the City is seeking to establish, in advance of any disaster, a standby, pre-event contract for the removal, management, and disposal of disaster debris under the eligibility guidelines developed by the Federal Emergency Management Agency. 3. ANTICIPATED RFP TIMETABLE. The tentative schedule for this solicitation is as follows: RFP Issued July 27, 2023 Pre-Proposal Meeting August 9, 2023 at 10:30 am ET Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 961 925 981# Deadline for Receipt of Questions August 28, 2023, at 5:00 pm ET Responses Due September 11, 2023, at 3:00 pm ET Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States. Miami Phone Conference ID: 491 595 854# Evaluation Committee Review TBD MIAMI BEACH Tentative Commission Approval TBD Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact Telephone: Email Natalia Del•ado 305-673-7000 x26263 NataliaDel•ado• miamibeachfl.•ov dditionally, the City Clerk is to be cosied on all communications via e-mail at: RafaelGranado miamibeachfl.•ov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). A pre-proposal meeting or site visit(s) may be scheduled. Attendance for the pre-proposal meeting shall be via web conference and recommended as a source of information but is not mandatory. Proposers interested in participating in the Pre-Proposal Meeting must follow these steps: Join on your computer or mobile app Cl! k here to loin the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 961 925 981# Proposers who are participating should send an e-mail to the contact person listed in this RFP expressing their intent to participate. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through Periscope S2G. Any prospective proposer who has received this RFP by any means other than through Periscope S2G must register immediately with Periscope S2G to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section. 7. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov 8. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability(including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). MIAMI BEACH 9. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 10. DETERMINATION OF AWARD. The City Manager may appoint an evaluation committee to assist in the evaluation of proposals received. The evaluation committee is advisory only to the city manager. The city manager may consider the information provided by the evaluation committee process and/or may utilize other information deemed relevant. The City Manager's recommendation need not be consistent with the information provided by the evaluation committee process and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1) The ability, capacity and skill of the Proposer to perform the contract. (2) Whether the Proposer can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4) The quality of performance of previous contracts. (5) The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Manager may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. 11. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. 12. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 13. PERISCOPE S2G (FORMERLY BIDSYNC). The Procurement Department utilizes Periscope S2G, Supplier-to- Government electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations released by the City you must register and complete your vendor qualifications through Periscope S2G, Supplier-to- Government www.bidsync.com/Miami-Beach. Registration is easy and will only take a few minutes. For detailed instructions on how to register, complete vendor qualifications and submit electronic bids visit https://www.miamibeachfl.gov/city-hall/procurement/for-approval-how-to-become-a-vendor/. Should you have any questions regarding this system or registration, please visit the above link or contact Periscope S2G, Supplier-to-Government at support a�bidsync.com or 800.990.9339, option 1, option 1. MIAMI BEACH 14. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF SERVICE (VSS). In addition to registering with Periscope S2G, the City encourages vendors to register with our online Vendor Self- Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor Self-Service (VSS) webpage (https://selfservice.miamibeachfl.gov/vssNendors/default.aspx) will also provide you with purchase orders and payment information. Should you have any questions and/or comments, do not hesitate to submit them to vendorsupport@miamibeachfl.gov 15. SUPPLIER DIVERSITY. In an effort to increase the number and diversity of supplier options in the procurement of goods and services, the City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC) and small and disadvantaged businesses, as certified by Miami-Dade County. See authorizing resolutions here. If your company is certified as an LGBT-owned business by NGLCC, or as a small or disadvantaged business by Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid system (Periscope S2G, Supplier-to-Government). These are two different systems and it is important that you register for both. Click to see acceptable certification and to register: https://www.miamibeachfl.gov/city-hall/procurement/how-to- become-a-vendor/. 16. INDEMNIFICATION Contractor agrees that it will indemnify and hold the Federal Government, its employees and/or their contractors, the State of Florida, its employees and/or their contractors, the County, its employees and/or their contractors, and the Municipality and its employees and/or their contractors harmless from liability to third parties for claims asserted under such contract for any work performed. Balance of Page Intentionally Left Blank SECTION 0200 GENERAL CONDITIONS FORMAL SOLICITATIONS TERMS & CONDITIONS -GOODS AND SERVICES. By virtue of submitting a proposal in response to this solicitation, proposer agrees to be bound by and in compliance with the Terms and Conditions for Services (dated 10.27.2022), incorporated herein, which may be found at the following link: https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/ SOLICITATION TERMS &CONDITIONS—GRANTS AND FEDERAL REQUIREMENTS. By virtue of submitting a bid in response to this ITB, Bidder agrees to be bound by and in compliance with the Contract Provisions for Federal Awards (dated 8/20/20), incorporated herein, located at: https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/ SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. ELECTRONIC RESPONSES (ONLY). Proposals must be submitted electronically through Periscope S2G (formerly BidSync) on or before the date and time indicated. Hard copy proposals or proposals received through email or facsimile are not acceptable and will be rejected. A proposer may submit a modified proposal to replace all or any portion of a previously submitted proposal until the deadline for proposal submittals. The City will only consider the latest version of the bid. Electronic proposal submissions may require the uploading of attachments. All documents should be attached as separate files in accordance with the instructions included in Section 4, below. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to assure that its bid, including_ all attachments, is uploaded successfully. Only proposal submittals received, and time stamped by Periscope S2G (formerly BidSync) prior to the proposal submittal deadline shall be accepted as timely submitted. Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical issues must be submitted to Periscope S2G (formerly BidSync) by contacting (800) 990-9339 (toll free) or S2G@a,periscopeholdings.com. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue. It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in BidSync prior to the deadline for proposal submittals. 2. NON-RESPONSIVENESS, Failure to submit the following requirements shall result in a determination of non- responsiveness. Non-responsive proposals will not be considered. 1. Bid Submittal Questionnaire 2. Failure to comply with Minimum Eligibility Requirement(See Appendix A, Section Al). 3. Cost Proposal (See Appendix B). 3. OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Bid Submittal Questionnaire (submitted electronically) and the Cost Proposal with the bid and by the deadline for submittals shall render a proposal non-responsive. Non-Responsive proposals will not be considered. With the exception of the Bid Submittal Questionnaire (completed and submitted electronically) and the Cost Proposal, the City reserves the right to seek any omitted information/documentation or any additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. Failure to submit any omitted or additional information in accordance with the City's request shall result in proposal being deemed non- responsive. 4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the tabs, and sections as specified below. The electronic submittal should be tabbed as enumerated below and contain a table of contents with page references. The electronic proposal shall be submitted through the "Line Items"attachment tab in Periscope S2G. TAB 1 Cover Letter& Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix A, Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the relevant experience and proven track record of the firm and/or its principals in providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of similar experience for the firm and/or any principal, the following is required: project description, agency name, agency contact, contact telephone&email, and year(s)and term of engagement. For each project, identify whether the experience is for the firm or for a principal (include name of principal). 2.2 Qualifications of Proposer Team. Provide an organizational chart of all key personnel of the firm and subcontractors to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract. TAB 3 Approach and Methodology 3.1 Submit detailed information on how the proposer plans to accomplish the required scope of services as detailed in Appendix A, Sections A3—A4. 3.2 Submit a detailed list of any equipment owned or leased by the Bidder. 3.3 Submit a detailed list of any equipment owned or leased by any of the Bidder's subcontractors identified in Tab 2, Section 2.2. 3.4 Provide details on the proposer's approach to subcontracting work, including but not limited to the respondent's processes for selecting and training subcontractors to manage disaster events and any pre-established agreements to expedite subcontractor deployment. 3.5 Submit a sample detailed plan for operating debris management sites for the City of Miami Beach, addressing any applicable State and Federal laws and regulations. 3.6 Submit a sample detailed plan for disaster debris removal operations, including the proposer's approach to mobilization, a proposed schedule/timeline for operations, safety procedures, and a project management approach. 3.7 Provide details on the proposer's approach to identifying and maximizing opportunities to recycle or reuse debris generated by a disaster event(s),with attention to how such opportunities would be implemented for the City of Miami Beach. 3.8 Submit a narrative on how the proposer intends to collaborate with City of Miami Beach agencies, departments, and other agencies before, during, and following a disaster event including participation in and provision of periodic drills and trainings. 3.9 Submit proposer's approach to complying with all FEMA requirements in performing the work in order to mitigate any issues with reimbursements. 3.10 Supplier Diversity (Minority/Women-owned Business Enterprise (MWBE), Small/Disadvantaged Business Enterprise (S/DBE), Labor Surplus Area firms). Submit details on how Proposer plans to incorporate the utilization of Minority/Women-owned Business Enterprise (MWBE), Small/Disadvantaged Business Enterprise (S/DBE), or labor surplus area firms in the required scope of services. TAB 4 Cost Proposal Submit a completed Cost Proposal Form (Appendix B). SECTION 0400 PROPOSAL EVALUATION 1. EVALUATION COMMITTEE. An Evaluation Committee, appointed by the City Manager, may meet to evaluate each Proposal in accordance with the qualitative criteria set forth below. In doing so, the Evaluation Committee may review and score all proposals received, with or without requiring presentations. It is important to note that the Evaluation Committee is advisory only and does not make an award recommendation to the City Manager or the City Commission. The City Manager will utilize the results to take one of the following actions: a. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations; or b. The City Manager may recommend that the City Commission authorize negotiations or award a contract to one or more firms in accordance with Section 0100, Sub-section 12; or c. The City Manager may Recommend that the City Commission short-list one or more firms for further consideration by the Evaluation Committee; or d. The City Manager may recommend to the City Commission that all firms, if more than one (1) responsive submittal is received, be rejected. 2. PRESENTATIONS BY SHORT-LISTED FIRMS. If a short-listing of firms responding to this RFP is approved, the short-listed firms may be required to make presentations to and be interviewed by the Evaluation Committee. In further considering the short-listed firms, the Evaluation Committee will utilize the criteria set forth in Sub-section 4 below. 3. TECHNICAL ADVISORS. The City, at its discretion, may utilize technical or other advisers to assist the evaluation committee or the City Manager in evaluating proposals. 4. EVALUATION CRITERIA. Responsive, responsible proposals will be evaluated in accordance with the following criteria: Qualitative Criteria Maximum Points (Points Assigned by Evaluation Committee) Experience &Qualifications (Tab 2) 45 Approach &Methodology(Tab 3) 25 TOTAL AVAILABLE POINTS for Qualitative Criteria 70 Quantitative Criteria Maximum Points (Points Assigned by Procurement Department) Cost Proposal 30 Veteran's Preference Points 5 TOTAL AVAILABLE POINTS for Qualitative and 105 Quantitative 5. QUALITATIVE CRITERIA. The Evaluation Committee shall review responsive, responsible proposals and assign points for the qualitative factors only. The Evaluation Committee shall not consider quantitative factors (e.g. veteran's preference) in its review of proposals. The Evaluation Committee shall act solely in an advisory capacity to the City Manager. The results of the Evaluation Committee process do not constitute an award recommendation. The City Manager may utilize, but is not bound by, the results of the Evaluation Committee process, as well as consider any feedback or information provided by staff, consultants or any other third-party in developing an award recommendation in accordance with Section 0100, Sub-section 10. In its review of proposals received, the Evaluation Committee may review and score all proposals, with or without conducting interview sessions, in accordance with the evaluation criteria. 6. QUANTITATIVE CRITERIA. Quantitative factors shall not be considered by the Evaluation Committee. Quantitative factors will be considered by the City Manager in preparing a recommendation to the City Commission. In considering quantitative factors, the City Manager may also consider any feedback or information provided by staff, consultants or any other third-party in developing an award recommendation in accordance with Section 0100, Sub-section 10. Procurement Department staff will assign points for the quantitative criteria. Veterans' Preference points will be assigned in accordance with Section 2-374 of the City Code. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Example Maximum Formula for Calculating Points Vendor Allowable Points (lowest cost/cost of proposal being Vendor Cost evaluated X maximum allowable Total Points (Points noted are for illustrative Awarded Proposal purposes only.Actual points are points=awarded points) noted above.) Round to Vendor A $100.00 20 $100/$100 X 20=20 20 — Vendor B $150.00 20 $100 I$150 X 20=13 13 _ Vendor C $200.00 20 $100 I$200 X 20=10 10 7. DETERMINATION OF FINAL RANKING. The sum of the evaluation criteria points will be converted to rankings in accordance with the example below: Bidder A Bidder B Bidder C Qualitative Points 82 76 _ 80 Committee Quantitative Points 22 15 12 Member 1 Total 104 91 92 Rank 1 3 2 Qualitative Points 79 85 72 Committee Quantitative Points 22 15 12 Member 2 Total 101 100 84 Rank 1 2 3 Qualitative Points 80 74 66 Committee Quantitative Points 22 15 12 Member 2 Total 102 89 78 Rank 1 2 3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 It is important to note that the results of the proposal evaluation process in accordance with Section 0400 does not represent an award recommendation. The City Manager will utilize the results of the proposal evaluation process, and any other information he deems appropriate, to develop an award recommendation to the City Commission, which may differ from the results of the proposal evaluation process and final rankings. Balance of Page Intentionally Left Blank APPENDIX A MIAMIBEACH Minimum Requirements & Specifications RFP 2023-431 -ND DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Al. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Bidder shall submit the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid considered. 1. Proposer shall demonstrate that it has performed at least three (3) debris removal events, as prime contractor, in the last 15 years, resulting in 250,000 cumulative cubic yards of debris. Required Submittals: For each client/project reference the following information is required: 1) client name, 2) contact individual name & title, 3) address, 4) telephone, 5) contact's email, 6) narrative on scope of services provided; 7) contract dates of removal services; 8) total cubic yards responsible. A2. Statement of Work. The City of Miami Beach seeks proposals from qualified disaster recovery contractors to provide technical expertise and guidance to support the City during emergency recovery efforts following declared disaster event(s). Such services include, but are not limited to, the following: vegetative debris removal, construction and demolition removal (C&D), white goods, electronic debris, road clearance, staging, disposal, hazardous waste removal, debris separation, labor, supervision, equipment, materials, facilities, power, communications, security and other services and supplies necessary for, or incidental to, the performance of the debris removal and disposal services described herein. Because disaster events often result in significant quantities of disaster debris, which can pose a threat to life and property, the City has decided to procure, in advance of any disaster, a standby, pre-event contract for the removal, management, and disposal of disaster debris under the eligibility guidelines developed by the Federal Emergency Management Agency. Bidder agrees that, notwithstanding any stipulation or requirement in this solicitation, all work shall be performed in accordance with all Federal Emergency Management Agency (FEMA) or other applicable federal or state agency requirements for debris removal and disaster recovery services, as may currently exist or be amended. Any applicable FEMA or other federal or state agency requirement that is applicable to the work shall take precedence over any stipulation or requirement stated herein or in any resulting agreement. The successful Bidder(s) (the "Contractor") is responsible for performing all work within the requirements established by Federal Emergency Management Agency (FEMA) or other applicable federal or state agency requirements for debris removal and disaster recovery services, as may currently exist or be amended.Any work performed that is determined to not be in compliance with said requirements, which results in a denial of reimbursement to the City, shall be at the Contractor's sole responsibility and expense unless the City explicitly and knowingly directs the contractor to do otherwise. A3. Specifications. 3.1 Minimum Staffing Requirements. Proposers must familiarize themselves with City's Debris Management Plan, including but not limited to the City's division of its geographic area into 16 work zones. The Contractor must be able to expand or contract operations based on the size and nature of the disaster and in consultation with the City. However, the Contractor must, within 48 hours of written authorization to proceed by the City, deploy no less than one (1)full debris removal crew in each of the 16 zones, capable of removing a minimum of 200 yards per day to the Temporary Debris Storage and Reduction Sites (TDSR) (see current Federal Emergency Management Agency (FEMA) guidance on debris removal crew and equipment makeup). Contractor must provide all labor, equipment, and materials required to complete any tasks under this contract. 3.2 Debris Removal and Management. Contractor shall be responsible for the removal and proper management of disaster-related debris posing a threat to life or property. Contractor shall proceed under individual work authorizations approved by the City. Work shall be limited to eligible debris within the scope of work defined by the RFP and relevant FEMA guidelines and regulations. 3.3 Supervision by Successful Proposer. Under the general oversight of the City, Contractor shall supervise and direct all of its work, workers, subcontractors, and equipment. Contractor is solely responsible for the means, methods, techniques, sequences, safety programs, and procedures utilized. Contractor shall employ and maintain on the work sites a qualified Supervisor(s) who shall have full authority to act on behalf of Contractor, and all communications given to the supervisor in writing by the City shall be as binding as if given to Contractor. 3.4 Technical Assistance. Contractor shall provide disaster recovery technical assistance to City's Administration. This service shall include debris documentation and management for the FEMA public assistance program, including planning,training,and exercise development. 3.5 Quality Assurance. Contractor shall provide sufficient supervision and programmatic controls to ensure compliance with procedural and regulatory standards established by FEMA, State of Florida, and the City of Miami Beach. 3.6 Emergency Road Clearance. Contractor shall accomplish the cutting, tossing, and/or pushing of debris, hanging limbs, or leaning trees from primary roads as identified and directed by the City. The debris shall be stacked on the right-of-way to allow passage of vehicles along the primary transportation routes. To the extent permissible under controlling FEMA debris monitoring guidelines, this work shall be accomplished using the hourly labor and equipment rates provided in the Cost Proposal of this RFP. 3.7 Operation of Temporary Debris Storage and Reduction Sites ("TDSR"). The City currently has one site approved for use as a TDSR, located at 2800 Meridian Avenue, Miami Beach, FL 33139. If an additional TDSR is required, the City of Miami Beach will coordinate site establishment and permitting activities. The Meridian Avenue site is currently permitted as a green waste facility. The Florida Department of Environmental Protection (DEP) has approved its use as a TDSR in prior tropical storms and hurricanes. The City makes available any TDSR site to the Contractor at no lease/rent charge; however, the Contractor is responsible for all TDSR operations (including development, preparation, and maintenance of the site during debris operations, including maintaining daily logs, preparing site progress reports, and enforcing safety and permitting requirements during site operations) and for site closure to pre-use conditions in accordance with DEP requirements. Contractor's TDSR site development, preparation, and facilities maintenance includes installation of entry and exit roads, and interior road(s), placement of temporary facilities such as office space, towers, security, and traffic control devices for the entire period of debris operations through site restoration. If necessary, Contractor shall provide for gravel/lime rock placement for TDSR roads that require stabilization for ingress and egress and all other site developments in accordance with the attached unit cost bid breakdown. Payment for Contractor's operation, management, restoration, and closure of TDSR shall be a per- cubic-yard price based on the volume of unprocessed vegetative and Construction and Demolition (C&D) debris entering the TDSR. 3.8 Vegetative Debris Removal from Rights-of-Way (ROW)to TDSR within City Limits. As directed by the City, Contractor shall load and haul all eligible vegetative debris from City owned properties and public ROW to a TDSR within the City limits (see information above regarding approved and potential TDSR locations). This includes fallen tree and limb debris on public property and ROW and hazardous limbs and trees removed by the Contractor and placed on public property or ROW. Payment shall be on a per cubic yard basis. 3.9 Reduction of Vegetative Debris by Grinding at TDSR. At the City's option, the Contractor may be required to reduce vegetative debris by grinding. Price shall be per cubic yard (volume prior to reduction). 3.10 Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade Central Transfer Station. At the City's option, the Contractor may be required to load and haul vegetative debris reduced by grinding at the TDSR to the Miami-Dade Central Transfer Station located at 1150 NW 20th Street, Miami, FL 33127, in the City of Miami, or another approved location. Price for this line item shall not include tipping or disposal fees. The City shall reimburse the Contractor for actual tipping or disposal fees. 3.11 Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade North Dade Landfill. At the City's option, the Contractor may be required to load and haul vegetative debris reduced by grinding at the TDSR to the Miami-Dade North Dade Landfill located at 21500 NW 47 Avenue, Miami, FL 33055, in the City of Miami, or another approved location. Price for this line item shall not include tipping or disposal fees. The City shall reimburse the Contractor for actual tipping or disposal fees. 3.12 Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade Resource Recovery Center. At the City's option, the Contractor may be required to load and haul vegetative debris reduced by grinding at the TDSR to the Miami-Dade Resource Recovery Center located at 6990 NW 97th Ave, Doral, FL 33178, or another approved location. Price for this line item shall not include tipping or disposal fees. The City shall reimburse the Contractor for actual tipping or disposal fees. 3.13 Vegetative Debris Removal from Rights-of-Way (ROW) directly to Final Disposal Location. As directed by the City, and if a TDSR is not utilized, the Contractor shall load and haul all eligible vegetative debris from ROW to final disposal to the facilities identified or other approved location(s). Price for this line item shall not include tipping or disposal fees. The City shall reimburse the Contractor for actual tipping or disposal fees. 3.14 Removal of Hazardous Stumps. Contractor shall remove hazardous stumps as identified and directed by the City. Stumps must be greater than 24" in diameter (measured 2 feet from the ground). Stump removal shall include backfilling the void with appropriate fill material and hauling the stumps to the TDSR. Payment is for stump removal and backfill only. Stumps will be converted to cubic yards measurement per current FEMA debris management guidelines for hauling purposes and hauled under appropriate line items for vegetative debris. For reduction and disposal purposes, stumps will be considered vegetative debris and handled as such under separate line items. 3.15 Removal of Hazardous Hanging Limbs. Contractor shall remove hazardous hanging limbs over 2" in diameter (measured as close as possible to the break) from trees on public property and ROW, as identified by the City. The City must identify and approve trees with eligible hazardous limbs prior to removal by the Contractor in order for this work to be eligible for payment. Limbs shall be cut as close as possible to the first healthy lateral limb or trunk to preserve the tree's health and avoid future hazardous conditions. Hazardous limbs shall be removed and placed on public property or ROW for pickup. Payment for this item shall be per tree. Payment for hauling, reduction, and disposal of the hazardous limbs removed and placed on ROW will be handled separately under appropriate line items for loading, hauling, reduction, and disposal of vegetative debris. 3.16 Removal of Hazardous Trees. Contractor shall remove hazardous leaning trees (leaners) 6" or greater in diameter (measured 54" above ground) from public property and ROW, as identified by the City. Disaster-damaged trees leaning more than 30 degrees from vertical and trees with more than 50% of the damaged canopy shall be considered hazardous. Hazardous trees shall be removed and placed on public property or ROW for pickup, removal, and disposal under appropriate line items. The City must identify hazardous trees prior to removal to be eligible for payment. Payment for this item shall be on a per tree basis. If the root ball of an eligible hazardous tree is more than 50% exposed, the stump's removal, disposal, and backfill will be performed and paid under the line item for Removal of Hazardous Stumps upon approval by City. 3.17 C & D Debris Removal from Rights-of-Way (ROW)to TDSR within City Limits. As directed by the City, Contractor shall load and haul all eligible construction and demolition debris from ROW to a TDSR within the City limits (see information above regarding approved and potential TDSR locations). 3.18 C &D Removal from TDSR to Final Disposal Locations. As directed by the City, Contractor shall load and haul all eligible C&D debris from ROW to final disposal to the facilities identified in line items 4 — 6. Price for this line item shall not include tipping or disposal fees. The City shall reimburse Contractor for actual tipping or disposal fees. 3.19 C& D Removal from Rights-of-Way(ROW)directly to Final Disposal Locations. As directed by the City, Contractor shall load and haul all eligible C&D debris from ROW to final disposal to the facilities identified in line items 4 — 6. Price for this line item shall not include tipping or disposal fees. The City shall reimburse Contractor for actual tipping or disposal fees. 3.20 Sand Removal, Screening and Replacement(Beach Renourishment). As directed by the City, Contractor shall screen sand to remove all eligible debris deposited by the event. This process includes the collection of debris-laden sand, transporting the sand to the processing screen located on the beach, processing the debris-laden sand through the screen and returning the sand to the appropriate beach location as directed by City. Debris removed from the sand will be collected,hauled,and processed as ROW debris. 3.21 White Goods Requiring Freon Removal. Contractor shall remove, transport, and recycle (or dispose of, at Contractor's discretion) all white goods that contain or use Freon, including but not limited to refrigerators, freezers, HVAC units, etc., from public property and ROW. Contractor shall be responsible for any disposal costs. Payment under this item will be per unit. White goods not containing Freon shall be loaded and hauled under applicable line items for C&D debris removal. 3.22 Freon Removal. As directed by the City, the Contractor shall remove Freon from refrigerators, freezers, and HVAC units. Freon capture must be performed by a licensed technician. White goods may be transported to a storage area before decontamination as long as Freon is not released during the removal, hauling, or recycling. Payment under this item will be per unit. 3.23 Hazardous Waste Removal and Transport. As directed by City, Contractor shall remove and transport any hazardous waste identified by the City or its representative to the TDSR or other central collection site identified by the City. The Contractor must follow all applicable local, state, and federal laws and regulations concerning this work. No disposal fee is to be included in this line item. The hazardous waste will be segregated in the field and hauled in concentrated loads to the extent practicable. Payment under this item will be per pound. 3.24 Removal, Hauling, and Disposal of Dead Animal Carcasses. The Contractor shall remove, haul, and dispose of dead animal carcasses as directed by the City. Disposal must be in accordance with federal, state, and local regulations. 3.25 Hauling Reduced Vegetative Debris to Alternative Sites. At the City's option, the Contractor may be required under this line item to load and haul vegetative debris that has been reduced by grinding at TDSR to alternative disposal locations determined by the City. Price for this line item shall not include tipping or disposal fees. The City shall reimburse Contractor for actual tipping or disposal fees. A4. Equipment Rates Immediately following a disaster during the contract term, it may be necessary to perform emergency clearance of primary transportation routes as directed by the City. (Refer to City's Debris Management Plan.) Payment under this item, at the City's option and subject to FEMA guidelines, may be on an hourly basis for manpower and equipment as listed in Group 6, Appendix B, Cost Proposal Form, and in accordance with the submittal instructions therein. This hourly work will only be conducted for a reasonable amount of time following authorization to proceed and as agreed in writing, pending the development of fixed fee/lump work scopes. A5 Special Conditions 1. TERM OF CONTRACT. The term of the Agreement resulting from this RFP shall be for an initial term of three (3)years. 2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for two (2)additional one-year periods at the City's sole discretion. The successful contractor shall maintain, for the entirety of any renewal period, the same terms, and conditions included within the originally awarded contract. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the successful Contractor. 3. COST ADJUSTMENTS. Annually, the Contractor may request, and the city manager may approve, a cost adjustment based on documented cost increases for the following contract year. Cost adjustments should be limited to changes in the applicable Bureau of Labor Statistics index for the local region or other verifiable evidence of price increases. The Contractor's adjustment request must substantiate the requested increase. The City of Miami Beach, through its city manager, reserves the right to approve a requested adjustment or may terminate the agreement and readvertise for bids for the goods or services. 4. BACKGROUND CHECKS. The Contractor(s) shall conduct a full criminal background check at its own expense on each of its employees engaged in providing services under this RFP or any resulting Agreement prior to the commencement of said services. No Contractor(s) employee shall be eligible to perform services, pursuant to this RFP or resulting Agreement, if he or she: (1) has been convicted of or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust; embezzlement; drug trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen property; identity theft; fraud; money laundering; shoplifting; larceny; falsification of documents and/or (2) has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The Contractor(s) shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys'fees) or claims for injury or damages arising out of its failure to comply with this requirement. 5. SUB-CONSULTANTS. The Contractor shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Contractor stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Contractor to the City. The quality of services and acceptability to the City of the services performed by sub- consultants shall be the sole responsibility of Contractor. Balance of Page Intentionally Left Blank APPENDIX B M I AM I BEACH Cost Proposal Form R F P 2023-431 -N D DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 APPENDIX B COST PROPOSAL FORM Failure to submit Appendix B, Cost Proposal Form, in its entirety by the deadline established for the receipt of pro.osals will result in sro.osal bein' deemed non-res'onsive and bein' re'ected. Proposer affirms that the prices stated on the cost proposal form below represent the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix B) shall be completed in its entirety. All corrections on the Cost Proposal Form (Appendix B) shall be initialed. PRICING FOR EACH LINE ITEM OF GROUPS 1-6 SHALL BE BASED ON THE AMOUNT OF DEBRIS LIKELY GENERATED BY A CATEGORY 3 STORM EVENT INFLICTED UPON THE CITY OF MIAMI BEACH. Group 1: TDSR Operations ITEM DESCRIPTION UNIT COST 1. Operation of Temporary Debris Storage and Reduction Sites("TDSR") CY $ 2. Furnishing and spreading suitable fill material (gravel base)for temporary roadway CY $ 3. Installing 8-foot chain link fence with windscreen with 20-foot entry gate(s), LF $ 4. Installation of 4-foot protective chain link fence for interior site protection (trees, etc.) LF $ 5. Furnishing and installation of inspection tower Per Tower $ TOTAL GROUP 1 (Items 1-5)$ Group 2: Vegetative Debris Management i ITEM DESCRIPTION UNIT it COVIN 6. Vegetative Debris Removal from Rights-of-Way to a TDSR within City Limits CY $ 7. Reduction of Vegetative Debris by Grinding at TDSR CY 8. Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade Central Transfer Station CY $ 9. Hauling Vegetative Debris Reduced by Grinding from TDSR to Miami-Dade North Dade Landfill CY $ Hauling Vegetative Debris Reduced by Grinding from 10. TDSR to Miami-Dade Resource Recovery Center CY $ Vegetative Debris Removal from Rights-of-Way(ROW) 11. directly to Miami-Dade Central Transfer Station CY $ Vegetative Debris Removal from Rights-of-Way(ROW) 12. directly to North Dade Landfill CY $ _ Vegetative Debris Removal from Rights-of-Way(ROW) 13. directly to Miami-Dade Resource Recovery Center CY $ Removal,Hauling,and Disposal of Hazardous Stumps 14. Greater than 24"to 36"diameter Per Stump $ 15. Greater than 36"to 48"diameter Per Stump $ 16. Greater than 48"diameter Per Stump $ 17. Removal of Hazardous Hanging Limbs Per Tree $ 1111111 Removal, Hauling,and Disposal of Hazardous Trees 18. Greater than 6"to 12"diameter Per Tree $ 19. Greater than 12"to 24"diameter Per Tree $ 20. Greater than 24"to 36"diameter Per Tree $ 21. Greater than 36"to 48"diameter Per Tree $ 22. Greater than 48"diameter Per Tree $ TOTAL GROUP 2(Items 6-22 $ 'Group 3: C&D Debris Management ITEM DESCRIPTION UNIT COST C&D Debris Removal from ROW to a TDSR within 23. City Limits CY $ Hauling C&D Debris from TDSR to 24. Miami-Dade Central Transfer Station CY $ Hauling C&D Debris from TDSR to 25. Miami-Dade North Dade Landfill CY $ Hauling C&D Debris from TDSR to CY 26. Miami-Dade Resources Recovery Center $ Hauling C&D Debris from ROW Directly to CY 27. Miami-Dade Central Transfer Station $ C&D Debris Removal from ROW directly to Miami- CY 28. Dade North Dade Landfill $ C&D Debris Removal from ROW directly to Miami- CY 29. Dade Resource Recovery Center $ TOTAL GROUP 3 (Items 23-29 $ Group 4: Other Services ITEM DESCRIPTION UNIT 1411111 Sand removal, screening, and replacement(beach 30. - restoration) CY $ Loading and Hauling White Goods Requiring Freon 31. Removal Per Unit $ Loading and Hauling White Goods(Not Requiring 32. Freon Removal) 33. Freon Removal by Qualified Technician Per Unit $ 34. Hazardous Waste Removal and Transport LB $ Removal, Hauling, and Disposal of Dead Animal 35. Carcasses LB $ 36. Bulk Ice, Delivered LB $ 37. Vessel Removal LF $ Removal of biological, radiological, and nuclear $ 38. contaminated debris LB TOTAL GROUP 4 (Items 30-381$ Group 5: Hauling Reduced Vegetative Debris to Alternative Locations M DESCRIPTION UNIT COST 39. 20—30 miles CY $ 40. Greater than 30 Miles—40 Miles CY $ 41. Greater than 40 Miles—50 Miles CY $ 42. Greater than 50 Miles—60 Miles CY $ 43. Greater than 60 Miles—70 miles CY $ TOTAL GROUP 5(Items 39—43)$ Group 6: Equipment Rates. All equipment rates include the cost of the operator, fuel, and maintenance. All labor rates include the cost of personal protective equipment, including but not limited to a hardhat, traffic safety vest, steel-toed shoes, gloves, leggings, and protective eyewear, ITEM DESCRIPTION HOURLY RATE 44 _ JD 544 Wheel Loader with debris grapple $ 45. - JD 644 Wheel Loader with debris grapple $ 46. Extendaboom Forklift with debris grapple $ 47. 753 Bobcat Skid Steer Loader with debris grapple $ 48. 753 Bobcat Skid Steer Loader with bucket $ 49. 753 Bobcat Skid Steer Loader with street sweeper $ 50. 30-50 H Farm Tractor with box blade or rake $ 51. 2-2 %cu. yd. Articulated Loader with bucket $ 52. 3—4 cu.yd.Articulated Loader with bucket $ 53. JD 648E Log Skidder or equivalent $ 54. CAT D4 Dozer $ 55. CAT D5 Dozer $ 56. CAT D6 Dozer $ 57. CAT D7 Dozer $ 58. CAT D8 Dozer $ 59. CAT 125—140 HP Motor Grader $ 60. JD 690 Trackhoe with debris grapple $ 61. JD 690 Trackhoe with bucket and thumb $ 62. Rubber Tired Excavator with debris grapple $ 63. JD 310 Rubber Tired Backhoe with bucket and hoe $ 64. 210 Prentiss Knuckleboom with debris grapple $ 65. CAT 623 Self-Loader Scraper $ 66. Hand-Fed Debris Chipper $ 67. 30 Ton Crane $ 68. 50 Ton Crane $ 69. 100 Ton Crane $ 70. 40—60' Bucket Truck $ 71. Greater than 60'Bucket Truck $ 72. Fuel/Service Truck $ 73. Water Truck $ 74. Portable Light Plant $ 75. Lowboy Trailer with Tractor $ 76. Flatbed Truck $ 77. Pick-up Truck(unmanned) $ 78. Self-Loading Dump Truck with debris grapple $ 79. Single Axle Dump Truck, 5— 12 cu. yd. $ 80. Tandem Axle Dump Truck, 16—20 cu. yd. $ 81. Tandem Axle Dump Truck, 21 —30 cu. yd. $ 82. Tandem Axle Dump Truck, 31 —50 cu. yd. $ 83. Tandem Axle Dump Truck, 51 —80 cu. yd. $ 84. Chainsaw(without operator) $ 85. Temporary Office Trailer $ 86. Mobile Command and Communications Trailer $ 87. Laborer,with small hand tools $ 88. Skilled Sawman $ 89. Crew Foreman with cell phone $ 90. Tree Climber $ 91. LF of Security Fencing $ 92. Ton of Crushed Stone Placed and Graded $ 93. Sand Screening Apparatus $ 94. Traffic Control Devices $ 95. Temporary Light Tower $ 96. Site Security Systems (camera etc.) $ TOTAL GROUP 6(Items44—96)' $ TOTAL COST TO THE CITY OF MIAMI BEACH1 $ (calculate by adding together the totals for Groups 1,2,3,4,5,and 6) 'The total cost to the City of Miami Beach shall be utilized to allocate Cost Points in the Evaluation of Proposals APPENDIX C M I AM I BEACH Insurance Requirements R F P 2023-431 -N D DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 MIAMI BEACH INSURANCE REQUIREMENTS The Contractor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract. A. Workers' Compensation Insurance for all employees of the Contractor as required by Florida Statute Chapter 440 and Employer Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt contractor shall also submit (i) a written statement detailing the number of employees and that they are not required to carry Workers' Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or(ii) a copy of a Certificate of Exemption. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C. Automobile Liability Insurance covering any automobile, if Contractor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000 combined per accident for bodily injury and property damage. D. Professional Liability (Errors & Omissions) Insurance appropriate to the Contractor's profession, with limit no less than $1,000,000. Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work or operations performed on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor's insurance. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach do EXIGIS Insurance Compliance Services. Waiver of Subrogation — Contractor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers— Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. Verification of Coverage— Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH c/o EXIGIS Insurance Compliance Services P.O. Box 4668—ECM #35050 New York, NY 10163-4668 Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeachriskworks.com Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the Contractor of his liability and obligation under this section or under any other section of this agreement. Balance of Page Intentionally Left Blank APPENDIX D M I AM I BEACH 2CFR Appendix II to Part 200 R F P 2023-431 -N D DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Appendix II to Part 200,Title 2(up to date as of 5/02/2023) Appendix II to Part 200,Title 2 Contract Provisions for Non-Federal Entity Contracts Under Fe... This content is from the eCFR and is authoritative but unofficial. Title 2—Grants and Agreements Subtitle A—Office of Management and Budget Guidance for Grants and Agreements Chapter II—Office of Management and Budget Guidance Part 200 —Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards Source: 85 FR 49543,Aug.13,2020,unless otherwise noted. Source: 85 FR 49539,Aug.13,2020,unless otherwise noted. Authority: 31 U.S.C.503 Source: 78 FR 78608,Dec.26,2013,unless otherwise noted. Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity,all contracts made by the non- Federal entity under the Federal award must contain provisions covering the following,as applicable. (A) Contracts for more than the simplified acquisition threshold,which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative,contractual,or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of$10,000 must address termination for cause and for convenience by the non- Federal entity including the manner by which it will be effected and the basis for settlement. (CI Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b),in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935,3 CFR Part, 1964-1965 Comp.,p. 339),as amended by Executive Order 11375,"Amending Executive Order 11246 Relating to Equal Employment Opportunity,"and implementing regulations at 41 CFR part 60,"Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." (D) Davis-Bacon Act,as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of$2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C. 3141-3144,and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5,"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute,contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback"Act(40 U.S.C. 3145), as supplemented by Department of Labor regulations(29 CFR Part 2 CFR Appendix-II-to-Part-200(D)(enhanced display) page 1 of 3 Appendix II to Part 200,Title 2(up to date as of 5/02/2023) 2 CFR Appendix-II-to-Part-200(E) Contract Provisions for Non-Federal Entity Contracts Under Fe... 3,"Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means,any person employed in the construction,completion,or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act(40 U.S.C. 3701-3708). Where applicable,all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704,as supplemented by Department of Labor regulations(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,each contractor must .......................................... be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary,hazardous or dangerous.These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement"under 37 CFR§401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental,or research work under that"funding agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. (G) Clean Air Act(42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act(33 U.S.C. 1251-1387), .......................................... as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671 q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235),"Debarment and Suspension."SAM Exclusions contains the names of parties debarred,suspended,or otherwise excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. I! Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress,officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any 2 CFR Appendix-II-to-Part-200(I)(enhanced display) page 2 of 3 Appendix II to Part 200,Title 2(up to date as of 5/02/2023) Contract Provisions for Non-Federal Entity Contracts Under Fe... 2 CFR Appendix-II to Part 200(J) other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. ,J, See§ 200.323. (K) See § 200.216. (L) See§ 200.322. (78 FR 78608,Dec. 26,2013,as amended at 79 FR 75888,Dec. 19,2014;85 FR 49577,Aug. 13,2020] 2 CFR Appendix-II-to-Part-200(L)(enhanced display) page 3 of 3 APPENDIX E MIAMIBEACH Citywide Procedure No . 16 . 06 Procurement Requirements for Federally Funded Grants and Projects R F P 2023-431 -N D DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 1 SEQUENCE M I A M! BEACH MARCH 2018 DATE UPDATED: Of: 8 NP0.BER: 16 06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT f.PURPOSE.The purpose of this procedure is to comply with the procurement requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards(2 CFR Part 200) adopted by the United States Office of Management and Budget. Compliance with 2 CFR Part 200 is a requirement of federally funded grants. This Procedure includes the following exhibit: • Exhibit A—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards II.APPLICABILITY.This procedure is applicable to the expenditure of any funds,typically generated through federal grants or reimbursements, to which the 2 CFR, Part 200, requirements are applicable. The requirements stated herein shall be strictly adhered to by all employees, regardless of department,who are involved in the procurement of goods and services to which the aforementioned regulations are applicable, including but not limited to: all employees involved in procurement activities (e.g. seeking quotes, submitting requisitions, receiving materials, processing invoices) or the administration of a City contract (e.g., contract or project managers); evaluation committee members; and consultants and technical advisors. A. City's Procurement Regulations. In addition to any requirement stipulated herein, purchases funded by federal grants shall be in compliance with the City's own procurement regulations, including the requirements of Procedure P0.16.02. III. CODE OF ETHICS. All employees shall strictly adhere to City Procedure P0.03.01, Code of Ethics for Employees with Procurement Responsibilities, and the Miami-Dade County Conflict of Interest and Code of Ethics Ordinance(Section 2-11.1). IV.ALLOWABLE FEDERAL PROCUREMENT METHODS (2 CFR §200.320). Absent specific approval from the awarding federal agency (which may also be in the financial assistance agreement or funding agency program regulations), only the following five (5) methods of procurement may be used. Note that the methods and thresholds included herein may vary from the City's regular procurement regulations. 1. Micro Purchase. Micro purchases are small purchases made without the need for competition where the purchase price does not exceed$3,000 in the aggregate(or$2,000 for construction services covered by the Davis-Bacon Act). 2. Small Purchase Procedures (Quotes). Quotes are normally allowed for purchases of goods and services, and construction services under $100,000. Federal regulation requires an "adequate" number of quotes, but as guidance, it is recommended that a minimum of three (3) quotes should be obtained. A no-bid or no-response does not count as a quote for obtaining multiple competitive quotes. a.For construction-related projects in excess of$3,000,the applicability of the Davis-Bacon Act must be confirmed prior to seeking quotes. Construction services is defined by the Davis Bacon Act as the construction, alteration, or repair (including painting and decorating)of public buildings or public works. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 2 SEQUENCE Am ! BEACH MARCH 2018 DATE UPDATED: Of: 8 j NP0.BER: 16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT 3. Formal Sealed Invitations to Bid (ITB). For the purchase of goods and services, and construction services greater than$100,000 where cost is the primary determinant for award, an ITB may be used. City ITB procedures and standard practices apply. Cost analysis required when greater than $150,000. 4. Requests for Proposals (RFP). For the purchase of goods and services, and construction services greater than $100,000 where a combination of qualifications, proposed scope and cost are the determinants for the award, an RFP may be utilized. City RFP procedures and standard practices apply. Cost analysis required when greater than $150,000. 5. Requests for Qualifications (RFQ). An RFQ may only be used for architectural, engineering, landscape architectural, and surveying services, or services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice (See Section 287.055, Florida Statutes) where qualifications is primary the determinant for the award. City RFQ procedures and practices apply.Typically,the RFQ is used for awards in excess of$35,000. For other goods or services, an RFQ may not be utilized. Cost analysis required when greater than $150,000. a. The use of continuing contracts must be approved by the awarding agency prior to use. 6. Non-Competitive Proposals. Non-competitive proposals are discouraged and are only be allowed only where: (i)the item is available from only one source, (ii) public exigency (urgency) or emergency will not allow the delay for a competitive solicitation, (iii) the federal awarding agency approves a written request, or (iv) after solicitation of a number of sources, competition is not obtained. The awarding agency should be notified for approval any time the City intends to enter into a non-competitive contract. 7. Purchases Pursuant to Piggyback Contracts are Discouraged.The use of piggyback contracts is strongly discouraged by FEMA and should be avoided. Piggybacking requires prior approval of the Procurement Department after confirming the following: a. The original contract contains appropriate assignability provisions that permit the assignment of all or a portion of the specified deliverables under the terms originally advertised, competed, evaluated, and awarded, or contains other appropriate assignment provisions. b. The vendor has, in writing, agreed to transfer all contractual rights of the contract to the City through assignment. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 3 SEQUENCE M I A M B E AC H MARCH 2018 DATE UPDATED: Of: 8 NPO.BER: 16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT c. The original contract was procured in compliance with 2 C.F.R. §§ 200.318-200.326. d. The contract price has been analyzed and determined to be fair and reasonable. e. The contract contains all the federally required contract provisions. f. The scope of work to be performed falls within the scope of work under the original contract and there are no changes to the contract that fall outside of what was reasonably considered by the parties when they entered into the contract. g. The scope of the assigned contract originally procured by the assigning party does not exceed the amount of property and services required to meet the assigning party's original, reasonably expected needs. The federal regulations require the recipient or subrecipient to have procurement procedures that preclude it from acquiring property or services it does not need.Therefore, a contract would have an improper original scope if the original party added excess capacity in the original procurement primarily to permit assignment of those contract rights to another entity. Moreover, an assignable contract with an overbroad scope of work may lead to unreasonable pricing and thus should not be used. h. The quantities the assigning party acquired, coupled with the quantities the acquiring grantee or subgrantee seeks, do not exceed the amounts available under the assigning entity's contract. V. ADVERTISEMENT (2 CFR §200.320). Formal solicitations (i.e., ITB, RFP, RFQ) issued pursuant to this procedure, not exceeding an estimated value of$500,000, shall be publically advertised at least once in a newspaper of general circulation at least 21 days prior to the deadline for receipt of bids or proposals. Formal solicitations(i.e., ITB, RFP, RFQ) issued pursuant to this procedure,exceeding an estimated value greater than$500,000, shall be publicly advertised at least once in a newspaper of general circulation at least 30 days prior to the deadline for receipt of bids or proposals. VI. GEOGRAPHICAL PREFERENCES PROHIBITED (2 CFR §200.320). The use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals is prohibited except where applicable federal statutes expressly mandate or encourage such a preference. VII.COST PLUS A PERCENTAGE OF COST METHOD OF CONTRACTING PROHIBITED (2 CFR 200.323).The cost plus a percentage of cost and percentage of construction cost methods of contracting may not be used. VIII.TIME AND MATERIALS METHOD OF CONTRACTING DISCOURAGED (2 CFR 200.318(j)(1)). The City may only use time and material type contracts after a determination that no other contract is suitable. When such a determination has been made,the contract must include a ceiling price that the contractor exceeds at its own risk. Additionally, no time or material reimbursement may be based on a cost plus method (See Sec. VII). DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 4 SEQUENCE MI AM BEACH MARCH 2018 DATE UPDATED: Of: 8 NPO.BER: 16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT IX. BOND REQUIREMENTS(2 CFR§200.325). Notwithstanding Florida law or City practice,at a minimum for construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold (currently$150,000),the following requirements must be met: A. A bid guarantee from each bidder equivalent to five percent (5%) of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. B. A performance bond on the part of the contractor for 100 percent of the contract price. C. A payment bond on the part of the contractor for 100 percent of the contract price. X. FULL AND OPEN COMPETITION (2 CFR §200.319). Federal regulations regarding procurement transactions funded with federal financial assistance require such transactions to be conducted in a manner that provides full and open competition.This means: A. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids or requests for proposals shall be excluded from being considered for award of such procurements. B. Solicitations shall incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The following situations are specifically listed in federal regulations as situations considered to be restrictive of competition and must be avoided: 1. Placing unreasonable requirements on firms in order for them to qualify to do business; 2. Requiring unnecessary experience and excessive bonding; 3. Noncompetitive pricing practices between firms or between affiliated companies; 4. Noncompetitive contracts to consultants that are on retainer contracts; 5. Organizational conflicts of interest; 6. Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement; and 7. Any other arbitrary action in the procurement process. C. The solicitation shall identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. D. When a Request for Proposals (RFP) method of solicitation is used, the RFP must identify all evaluation factors and their relative importance.The RFP solicitation shall contain in writing the method for conducting the technical evaluation and any other necessary evaluations of the proposals received.These evaluations may be conducted by the advisory committee appointed to review the proposals (or by a subcommittee thereof) or by a separate technical committee, as set forth in the RFP. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 5 SEQUENCE MIAMI BEACH DATEMARCH 2018 NUMBER:UPDATED: Of: 8 P0.16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XI. SPECIFICATION REVIEW. Specifications for the purchase of materials, supplies, equipment and services should permit open and competitive bidding. Requestors are responsible for assuring that the purchase of unnecessary or duplicative items is avoided. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives,and any other appropriate analysis to determine the most economical approach. XII. CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS. (2 CFR §200.321). The City must take all necessary affirmative steps to assure that minority businesses,women's business enterprises,and labor surplus area firms are used when possible.Affirmative steps must include: A. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; B. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; C. Dividing total requirements,when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; D. Establishing delivery schedules,where the requirement permits,which encourage participation by small and minority businesses, and women's business enterprises; E. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and F. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1)through (5) of this section. XIII. RESOURCE CONSERVATION AND RECOVERY ACT(2 CFR§200.322).The City and its contractors shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition,where the purchase price of the item exceeds$10,000 or the value of the quantity acquired by the preceding fiscal year exceeded$10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 6 SEQUENCE BEACH MARCH 2018 DATE UPDATED: Of: 8 NP0.BER: 16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT The United States Environmental Protection Agency (EPA) maintains a list of items which can be made with or use recovered (recycled) materials. (40 CFR, Part 247). For solicitations regarding the purchase or acquisition of those items for which guidelines have been adopted by the EPA, the requesting City department or division shall specify in its specifications the use of recovered materials and the highest percentage of recovered materials that reasonably may be required consistent with maintaining a satisfactory level of competition. Federal law does not require the procurement of goods that(i)are not reasonably available within a reasonable amount of time, (ii) fail to meet reasonable performance standards, or (iii) are only available at an unreasonable price. Upon the conclusion of any contract requiring the use of recovered materials of an EPA listed item,the project manager from the requesting City department or division shall obtain a statement from the Contractor regarding the actual percentage of recovered materials utilized in the completion of the contract. XIV. CONTRACT COST AND PRICE (2 CFR §200.323). A. Cost or Price Analysis is Required.A cost or price analysis in connection with every procurement action in excess of the federal Simplified Acquisition Threshold (currently $150,000) shall be completed. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point,the requesting department must make or receive independent estimates before receiving bids or proposals. B. Negotiation of Profit Requirement.The City must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. XV. AWARD TO RESPONSIBLE CONTRACTORS (2 CFR§200.318). Consistent with Section 2-369 of the City Code, the City may only award contracts to responsible contractors possessing the ability to perform successfully under the terms and conditions of the proposed procurement. In determining whether a contractor is responsible, consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. A contract may not be awarded to a party listed on the government-wide Excluded Parties List System in the System for Award Management (SAM) or to a party listed on the State of Florida's or City's suspended or debarred lists. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 7 SEQUENCE M I A M I BEACH MARCH 2018 Of: 8 NUMBER: DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XVI. CONTRACT PROVISIONS.All agreements awarded pursuant to this procedure shall, at a minimum, contain the contract provisions in Exhibit A entitled Contract Provisions for Non-Federal Entity Contracts under Federal Awards. The requesting City department or division shall provide the Procurement Department with any additionally required State or federal terms and conditions that must be included in the solicitation and the contract pursuant to a particular grant or award. In addition, the Byrd Anti- Lobbying Amendment Certification and Suspension and Debarment Certification are required as part of the solicitation or the contract. XVII. CONTRACT OVERSIGHT.The City department or division which requested a solicitation or contract be issued or entered into by the Procurement Department shall be primarily responsible for maintaining diligent oversight over the contract and the contractor to ensure that the contractor performs in accordance with the terms, conditions, and specifications of its contract or purchase order. Written notice shall be provided to the Procurement Department of any situation in which a contractor is not performing in accordance with the terms, conditions,and specifications of its contract or purchase order for appropriate action, which action may be up to and include contract termination. XVIII. PROCUREMENT FILE (2 CFR §200.318). For contracts awarded which are funded in part or in whole by State or federal financial assistance, the Procurement and Contracts Division project file shall contain the history of the procurement to include: A. A copy of the solicitation and all addenda thereto, if any; B. A copy of the publication or advertisement of the solicitation (if applicable); C. Copies of the quotes, bids, proposals or responses received; D. A copy of the Quote/Bid tabulation or selection committee meeting minutes; E. A copy of the Council Agenda item approving the contract(if required); F. A copy of the resulting contract and/or purchase order; G. Copies of any required bonds and/or certificates of insurance; and H. For federally funded procurements and contracts, the rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. I. A screenshot or other documentation reflecting that the party awarded a contract was not listed on the government-wide Excluded Parties List System in the System for Award Management(SAM) or on the State of Florida's or City's suspended or debarred lists. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: Page: 8 SEQUENCE M I A M i B E AC H DATENUMBER:UPDATED: Of: 8 P0.16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XVIIII. REFERENCE. This procedure is based on the requirements of the "Procurement Standards" (2 CFR §200.317 through §200.326, and Appendix II) of the "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (2 CFR Part 200) adopted by the Office of Management and Budget,available via the following link: https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200 main 02.tpl In the event of any conflict between standard City policy or practice and the federal Procurement Standards (now or as may be amended in the future), the federal Procurement Standards shall supersede for any procurement involving federal funds. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 DATE ISSUED: I Page: 9 SEQUENCE M I A M I B EAC H MARCH 2018 Of: 8 NUMBER: DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE AUGUST 2020 SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT Prepared by: cDocuSigned by: A 4_nii �—dZ0l t!H!b`Jb t4l.0 Procurement Director Reviewed by: DocuSigned by: 2.17Neer "—7220DAF9744E435 Grants and Intergovernmental Affairs Director DocuSigned by: J/y �'flaf3i irco3r7ea: Chief Learning and Development Officer ,—DocuSigned by. '—E9AC0518F 2AA41 A Assistant City Manager Approved by: DocuSigned by: 8/31/2020 1 1:43 PM EDT ii1401y Mer u..s `— CA18194070496 City Manager Date DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 1 EXHIBIT A Contract Provisions for Non-Federal Entity Contracts Under Federal Awards The following provisions shall be applicable to the Contract and shall supersede any conflicting provisions contained elsewhere in the Contract. A. BREACHES AND DISPUTE RESOLUTION. For all purchases in excess of the simplified acquisition threshold,currently$150,000,the following provisions shall apply: (1) Disputes and Remedies-Disputes arising in the performance of this Contract which are not resolved by the Contractor and the City's project manager or contractor manager,shall be referred, in writing,to the authorized representative of the City Mayor for a decision. If there is a disagreement among the parties regarding the decision of the City Mayor's representative, then either party may submit any claim,counterclaim, dispute and other matters in question between the City and the Contractor arising out of or relating to this Contract or its breach to a court of competent jurisdiction within The City of Miami Beach. (2) Performance During Dispute-Unless otherwise directed by the City, Contractor shall continue performance under this Contract while matters in dispute are being resolved. (3) Claims for Damages-Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage. B.TERMINATION FOR CONVENIENCE The City,at its sole discretion, reserves the right to terminate this Contract without cause upon thirty (30)days written notice. Upon receipt of such notice,the Contractor shall not incur any additional costs under this Contract.The City shall be liable only for reasonable costs incurred by the Contractor prior to notice of termination.The City shall be the sole judge of"reasonable costs." C. DEFAULT;REMEDIES;TERMINATION FOR CAUSE The City reserves the right to terminate this Contract, in part or in whole,or place the Contractor on probation,or to avail itself of all other remedies available at law and equity, inclusive injunctive relief and specific performance, in the event the Contractor fails to perform in accordance with the terms and conditions stated herein. Following breach of the Contract by the Contractor,the City shall provide written notice specifying the breach to the Contractor and advising the Contractor that the breach must be cured immediately or this Agreement may be terminated by the City.The City reserves the right to avail itself of any and all remedies available at law or at equity, including claims for damages and injunctive relief.The City further reserves the right to suspend or debar the Contractor in accordance with the appropriate City ordinances, resolutions and/or administrative/implementing orders.The vendor will be notified by letter of the City's intent to terminate if,following the initial notice of breach, the Contractor fails to timely or adequately and to the satisfaction of the City cure said breach. In the event of termination for default,the City may procure the required goods and/or services from any source and use any method deemed in its best interest.All re-procurement costs shall be borne by the terminated Contractor. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 2 EXHIBIT A D. EQUAL EMPLOYMENT OPPORTUNITY (1) In connection with the performance of this Contract,the Contractor shall not discriminate against any employee or applicant for employment because of race, religion,color,sex,age,disability, ancestry, marital status, pregnancy,sexual orientation,veteran's status,or national origin.The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment,without regard to their race, religion, color,sex,age, disability, ancestry, marital status, pregnancy,sexual orientation,veteran's status,or national origin. Such action shall include, but not be limited to,the following: employment, upgrading, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation,and selection for training, including apprenticeships. Contractor further agrees to insert a similar provision in all subcontracts,except subcontracts for standard commercial supplies or raw materials.The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by MDC setting forth the provisions of this Equal Opportunity clause. (2) The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor,state that all qualified applicants will receive consideration for employment without regard to race,color, religion,sex, sexual orientation,gender identity,or national origin. (3) The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed,or disclosed the compensation of the employee or applicant or another employee or applicant.This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing,or action, including an investigation conducted by the employer,or is consistent with the Contractor's legal duty to furnish information. (4) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding,a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor,or pursuant thereto,and will permit access to his books, records,and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 3 EXHIBIT A (7) In the event of the Contractor's noncompliance with the Equal Opportunity clauses of this Contract or with any of the said rules, regulations, or orders,this contract may be canceled,terminated,or suspended in whole or in part and the Contractor may be declared ineligible for further government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965,or by rule, regulation,or order of the Secretary of Labor,or as otherwise provided by law. (8) The Contractor will include the provisions of this Equal Opportunity clause in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965,so that such provisions will be binding upon each of Contractor's vendors and subcontractors.The Contractor will take such action with respect to any subcontract or purchase order as the City may direct as a means of enforcing such provisions, including sanctions for noncompliance. E. DAVIS-BACON ACT,AS AMENDED(40 U.S.C. § 3141-3148)and COPELAND"ANTI-KICKBACK"ACT(18 USC§40 U.S.C. 3145).The Davis-Bacon Act and the Copeland Anti-Kickback Act only apply to the emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program,Tribal Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant Program.They do not apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program.Accordingly, if applicable to this Contract: (1)All prime construction contracts in excess of$2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C. §§ 3141-3144,and 3146-3148)as supplemented by Department of Labor regulations(29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). a) In accordance with the statute,and if applicable,the Contractor must pay all laborers and mechanics employed or working upon the site of the work, unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account(except such payroll deductions as are permitted by regulations issued by the Secretary of Labor pursuant to 29 CFR part 3),the full amount of wages and bona fide fringe benefits(or cash equivalents thereof) at rates not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,contractors must be required to pay wages not less than once a week.The City will attach a copy of the current prevailing wage determination issued by the Department of Labor to this form. b) Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis—Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (a)(1)(iv)of 29 CFR §5.5; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans,funds, or programs which cover the particular weekly period,are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed,without regard to skill, except as provided in 29 CFR§5.5(a)(4). c) Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided,that the employer's payroll records accurately set forth the time spent in each classification in which work is performed.The wage determination (including any additional classification and wage rates conformed under paragraph(a)(1)(ii)of 29 CFR§5.5)and the Davis—Bacon poster(WH- 1321)shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 4 EXHIBIT A (2)The Contractor shall comply with 18 U.S.C. §874,40 U.S.C. §3145,and the requirements of 29 C.F.R. pt. 3 as may be applicable,which are incorporated by reference into this Contract. Contractors and Subcontractors are prohibited from inducing, by any means,any person employed in the construction, completion,or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled.The Contractor or subcontractor shall insert in any subcontracts the clause in these subparagraphs(G)(1)and (2), and also a clause requiring the subcontractors to include this clause in any lower tier subcontracts.The Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with this clause. A breach of this clause may be grounds for termination of the Contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. F. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT OF 1962,40 U.S.C.§§3702 AND 3704. If applicable,the Contractor and all of its subcontractors shall comply with the Contract Work Hours and Safety Standards Act of 1962,40 U.S.C. §§3702 and 3704, requiring that mechanics and laborers (including watchmen and guards)employed on federally assisted contracts be paid wages of not less than one and one-half times their basic wage rates for all hours worked in excess of forty hours in a workweek. In the event of any violation of the preceding clause,the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition,the Contractor and subcontractor shall be liable to the City for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards,employed in violation of the clause set forth herein, in the sum of$10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required.The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld,from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act,which is held by the same prime contractor,such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided herein.The Contractor or subcontractor shall insert in any subcontracts this clause set forth in subsection(F) herein also a clause requiring the subcontractors to include this clause in any lower tier subcontracts.The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in herein. G. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AWARD. If the Federal award meets the definition of"funding agreement" under 37 CFR§401.2 (a)and the City wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties,assignment or performance of experimental,developmental, or research work under that"funding agreement,"the City must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 5 EXHIBIT A H.THE CLEAN AIR ACT OF 1955,as amended,42 U.S.C.§§7401-7671q and the FEDERAL WATER POLLUTION CONTROL ACT,as amended,33 U.S.C.§§ 1251-1387. (1) The Contractor agrees to comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act, as amended,42 U.S.C. §7401 et seq.and issued pursuant to the Federal Water Pollution Control Act,as amended,33 USC§1251 et. seq. (2) The Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the City, Federal Emergency Management Agency,and the appropriate Environmental Protection Agency Regional Office. (3) The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. I. ENERGY CONSERVATION. Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act(42 U.S.C.Section 6321 et seq.) and (42 U.S.C. 6201). J.CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION. (1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995),or its affiliates(defined at 2 C.F.R. § 180.905)are excluded (defined at 2 C.F.R. § 180.940)or disqualified (defined at 2 C.F.R. § 180.935).The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.3000,subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.This certification is a material representation of fact relied upon by the City. If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180,subpart C and 2 C.F.R. pt. 3000,subpart C, in addition to remedies available to the City,the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and shall include a provision requiring such compliance in its lower tier covered transactions. (2) By signing and submitting this form,the Contractor shall also execute and provide the City with, and require all lower tiered contractors to also execute,the certification set out in "Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion Lower tier Covered Transaction"attached hereto.The Contractor shall require all lower tier participants to agree that they: a. shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City; and ii.they will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion",and the certification form,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.The Contractor may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.The Contractor may decide the method and frequency by which it determines the eligibility of its principals.The Contractor may, but is not required to check the Non- procurement List issued by U.S. General Service Administration. Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 6 EXHIBIT A in good faith the certification required by this clause. The knowledge and information of the Contractor and any other participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. If the Contractor or any other lower tier participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to all remedies available to the Federal Government,the City may pursue available remedies including suspension and/or debarment. K. BYRD ANTI-LOBBYING CERTIFICATION AND DISCLOSURE STATEMENTS. Contractors who apply or bid for or have received an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. L. RECYCLEDPRODUCTS/RECOVERED MATERIALS The Contractor agrees to comply with all the requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act (42 U.S.C. § 6962), including but not limited to,the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247.All goods and/or services to be purchased as a result of any award under this Contract shall be in accordance with all applicable governmental standards, including, but not limited to those issued by the Occupation Safety and Health Administration (OSHA),the National Institute of Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). It shall be the responsibility of the Contractor and vendors to be regularly informed to conform to any changes in standards issued by any regulatory agencies that govern the commodities or services applicable to this solicitation, during the term of any contract resulting from this solicitation. In the performance of this Contract,the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: (1) Competitively within a timeframe providing for compliance with the contract performance schedule; (2) Meeting Contract performance requirements; or (3) At a reasonable price. Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/regulatory- background-comprehensive-procurement-guideline-program-cpg. M. CONTRACTING WITH SMALL AND MINORITY BUSINESS,WOMEN'S BUSINESS ENTERPRISES,AND LABOR SURPLUS AREA FIRMS,C.F.R. §200.321(G). Pursuant to C.F.R. 200.321 (g), the City will take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; DocuSign Envelope ID:AB30225D-FDEF-4660-B6C5-14708A233969 7 EXHIBIT A (4) Establishing delivery schedules,where the requirement permits,which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance,as appropriate,of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; an (6) Requiring the prime contractor, if subcontracts are to be let,to take the affirmative steps listed in paragraphs(1)through (5)above. N.ACCESS TO RECORDS. In addition to the provisions contained in the Contract,the following access to records requirements apply to this Contract: (1)The Contractor agrees to provide the City,the FEMA Administrator,the Comptroller General of the United States,or any of their authorized representatives access to any books,documents, papers, and records of the Contractor which are directly pertinent to this Contract for the purposes of making audits,examinations,excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the Contract. O. PROGRAM FRAUD AND FALSE OF FRAUDULENT STATEMENTS OF RELATED ACTS.The Contractor hereby acknowledges that 31 U.S.C. Chap. 38(Administrative Remedies for False Claims and Statements) applies to the Contractor's actions pertaining to the Contract. P. DHS SEAL,LOGO,AND FLAGS.The Contractor shall not use the DHS seal(s), logos,crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. Q. COMPLIANCE WITH FEDERAL LAW,REGULATIONS,AND EXECUTIVE ORDERS.This is an acknowledgement that FEMA financial assistance may be used to fund all or a portion of the Contract. The Contractor will comply with all applicable Federal law, regulations,executive orders, FEMA policies, procedures,and directives. R. NO OBLIGATION BY FEDERAL GOVERNMENT The Federal Government is not a party to this Contract and is not subject to any obligations or liabilities to the non-Federal entity,Contractor,or any other party pertaining to any matter resulting from the Contract. S.CHANGES The Contract may be modified by mutual consent, in writing through the issuance of a modification to the Contract. T. INDEMNIFICATION For any work performed on Federally funded projects,the Contractor agrees to indemnify and hold harmless the Federal Government, its employees and/or contractors,the County, its employees and/or contractors, and the City and its employees and/or contractors from liability to third parties for claims asserted under the contract. U. E-VERIFY. The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. ATTACHMENT C SUNBIZ & PROPOSAL RESPONSE TO RFP DIVISION OF CORPORATIONS IN%A .Utvwuorr Of O** r Ji'-P 011- TI J!1J um of rful Suter uI Florida►vrbsur Department of State / Division of Corporations / Search Records / Search by FEI/EIN Number/ Detail by FEI/EIN Number Foreign Profit Corporation PHILLIPS AND JORDAN, INCORPORATED Filing Information Document Number 832152 FEI/EIN Number 56-0694573 Date Filed 04/11/1974 State NC Status ACTIVE Principal Address 10142 Parkside Dr, Ste 500 Knoxville,TN 37922 Changed: 03/01/2023 Mailing Address 10142 Parkside Dr, Ste 500 Knoxville,TN 37922 Changed: 03/01/2023 Registered Agent Name&Address CT CORPORATION SYSTEM 1200 S. PINE ISLAND ROAD PLANTATION, FL 33324 Name Changed: 05/20/1992 Address Changed: 05/20/1992 Officer/Director Detail Name&Address Title DIRECTOR, CHAIRMAN PHILLIPS,AVIS A. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title DIRECTOR,VICE CHAIRMAN & CEO PHILLIPS, WILLIAM T., JR. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title DIRECTOR, PRESIDENT MCMULLEN, JOHN PATRICK 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title VICE PRESIDENT RILEY, RUSSELL PAGE 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title DIRECTOR, SECRETARY ROSE, JAMES F. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title VICE PRESIDENT HOKE, MICHAEL P. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title PRESIDENT-POWER PIERCE, MORGAN 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title PRESIDENT-HEAVY CIVIL ARVIDSON, GERRY 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title CHIEF FINANCIAL OFFICER MCISAAC, BRYAN 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title SENIOR VICE PRESIDENT PHELPS,ART 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title SENIOR VICE PRESIDENT OF OPERATIONS HEDRICK, ERIC 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title SENIOR VICE PRESIDENT OF OPERATIONS WILLIAMS, PAT 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title SENIOR VICE PRESIDENT OF OPERATIONS ERTLE, ROBERT J. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title VICE PRESIDENT OF OPERATIONS ORR, SCOTTY 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title VICE PRESIDENT OF OPERATIONS VIR, MARIO 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Title VICE PRESIDENT WAGLEY, MATTHEW 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title ASSISTANT SECRETARY EDDINGS, CHRISTINA M. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title DIRECTOR WHITSON, LESA P. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title DIRECTOR SHULER, CALVIN LAMAR, JR. 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE, TN 37922 Title VICE PRESIDENT GARNER, JASON 10142 PARKSIDE DRIVE SUITE 500 KNOXVILLE,TN 37922 Annual Reports Report Year Filed Date 2023 03/01/2023 2023 08/03/2023 2023 08/04/2023 Document Images 08/04/2023--AMENDED ANNUAL REPORT View image in PDF format J 08/03/2023--AMENDED ANNUAL REPORT View image in PDF format J 03/01/2023—ANNUAL REPORT View image in PDF format J 04/21/2022—ANNUAL REPORT View image in PDF format J 04/26/2021—ANNUAL REPORT View image in PDF format J 08/06/2020—AMENDED ANNUAL REPORT View image in PDF format J 04/28/2020—ANNUAL REPORT View image in PDF format J 04/15/2019--ANNUAL REPORT View image in PDF format J 12/16/2018--AMENDED ANNUAL REPORT View image in PDF format J 12/14/2018--AMENDED ANNUAL REPORT View image in PDF format J 04/28/2018--ANNUAL REPORT View image in PDF format J 04/27/2017--ANNUAL REPORT View image in PDF format 1 04/28/2016--ANNUAL REPORT View image in PDF format 04/20/2015—ANNUAL REPORT View image in PDF format 04/29/2014—ANNUAL REPORT View image in PDF format 09/12/2013--AMENDED ANNUAL REPORT View image in PDF format J 04/24/2013--ANNUAL REPORT View image in PDF format J 08/27/2012--ANNUAL REPORT View image in PDF format J 04/27/2012—ANNUAL REPORT View image in PDF format 04/19/2011--ANNUAL REPORT View image in PDF format 04/21/2010—ANNUAL REPORT View image in PDF format 04/21/2009—ANNUAL REPORT View image in PDF format 05/19/2008—ANNUAL REPORT View image in PDF format 05/16/2007--ANNUAL REPORT View image in PDF format 04/26/2006--ANNUAL REPORT View image in PDF format 02/17/2005—ANNUAL REPORT View image in PDF format 04/30/2004—ANNUAL REPORT View image in PDF format 04/07/2003--ANNUAL REPORT View image in PDF format 05/06/2002—ANNUAL REPORT View image in PDF format 04/20/2001—ANNUAL REPORT View image in PDF format 05/26/2000—ANNUAL REPORT View image in PDF format 03/10/1999—ANNUAL REPORT View image in PDF format 05/05/1998—ANNUAL REPORT View image in PDF format 01/22/1997—ANNUAL REPORT View image in PDF format I 02/13/1996—ANNUAL REPORT View image in PDF format 06/20/1995--ANNUAL REPORT View image in PDF format BID SUBMITTAL QUESTIONNAIRE SECTION 1 - BID CERTIFICATION FORM This document is a REQUIRED FORM that must be submitted fully completed and submitted. Solicitation No: Solicitation Title: BID NUMBER PROJECT TITLE BIDDER'S NAME.Phillips and Jordan,Inc. NO.OF YEARS IN BUSINESS:71 NO OF YFARS IN BUSINESS LOCALLY:49 NO.OF EMPLOYEES'1100 OTHER NAME(S)BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS.nla BIDDER PRIMARY ADDRESS(HEADQUARTERS):10142 Parkside Drive,Suite 500 CITY Knoxville STATE.TN ZIP CODE:37922 TELEPHONE NO 865-688-8342 TOLL FREE NO. 800-955-0876 FAX NO 865-688-8369 BIDDER LOCAL ADDRESS.30115 SR 52,Suite 301 CITY:San Antonio STATE.FL ZIP CODE 33576 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:Brian Smallwood ACCOUNT REP TELEPHONE NO.:251-525-0011 ACCOUNT REP TOLL FREE NO 800-955-0876 ACCOUNT REP EMAIL.disasterservices@pandj.com FEDERAL TAX IDENTIFICATION NO. 56-0694573 By virtue of submitting a bid, bidder agrees: a) to complete and unconditional acceptance of the terms and conditions of this document and the solicitation, including all addendums specifications, attachments, exhibits, appendices and any other document referenced in the solicitation c) that the bidder has not divulged, discussed, or compared the proposal with other bidders and has not colluded with any other bidder or party to any other bid; d) that bidder acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; e) if bid is accepted, to execute an appropriate City of Miami Beach document for the purpose of establishing a formal contractual relationship between the bidder and the City of Miami Beach, Florida, for the performance of all requirements to which the bid pertains; and f) that all responses, data and information contained in the bid submittal are true and accurate. The individual named below affirms that s/he: is a principal of the applicant duly authorized to execute this questionnaire, and that the contents of said document(s) are complete, true, and correct to the best of his/her knowledge and belief. Name and Title of Bidder's Authorized • Signature of Bidder 's Authorized Representative: Representative: Morgan Pierce - President, Power • Morgan Pierce SECTION 2 - ACKNOWLEDGEMENT OF ADDENDUM After issuance of solicitation, the City may release one or more addendum to the solicitation, which may provide additional information to bidders or alter solicitation requirements. The City will strive to reach every bidder having received solicitation through the City's e-procurement system. However, bidders are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the bidder has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Enter Initial Enter Initial Enter Initial to to Confirm to Confirm Confirm Receipt Receipt Receipt MP Addendum 1 Addendum 6 Addendum 11 MP Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required, submit under separate cover. SECTION 3 - CONFLICT OF INTERES All bidders must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all bidders must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the bidder entity or any of its affiliates. ,sT AND LAST NAME '"-LATIONSHtr' 1 2 3 4 5 6 SECTION 4 - FINANCIAL CAPACITY At time of request by the City, bidder shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three (3) days of request. Bidder shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the City. No proposal will be considered without receipt (when requested), by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the bidder. The bidder shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal? storeld=11696 Bidders are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each bidder review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SECTION 5 - REFERENCES AND PAST PERFORMANCE Project No. BID NUMBER Project Title PROJECT TITLE Bidder shall submit at least three (3) references for whom the bidder has completed work similar in size and nature as the work referenced in solicitation. Bidder may submit additional references as part of its bids submittal. Reference No.1 Firm Name: Desoto County, FL Contact Individual Name and Title: Mandy Hines, County Administrator Address: 21 East Oak Street, Suite 201 Arcadia, FL 34266 Telephone: 863-993-4800 Contact's Email: mhines@desotobocc.com Narrative on Scope of Services Provided, Project Budget, and Project Dates: Debris Management and Removal for Hurricane Ian; 569,747 CY Debris Removed, Hauled and Ground. Leaners & Hangers cut. Total Contract Amount: $12,180,174; Project Dates: October 2022-January 2023 Reference No.2 Firm Name: Highlands County, FL Contact Individual Name and Title: Clinton Howerton, County Engineer Address: 505 S. Commerce Ave. Sebring, FL 33870 Telephone: 863-402-6877 Contact's Email: chowerton@highlandsfl.gov Narrative on Scope of Services Provided, Project Budget, and Project Dates: Debris Management and Removal for Hurricane Ian; 459,738 CY Removed; Total Contract Amount: $7,246,103. Project Dates: October 2022-January 2023 Reference No.3 Firm Name: Town of Palm Beach Shores, FL Contact Individual Name and Title: Wendy Wells, Town Administrator Address: 247 Edwards Lane Palm Beach Shores, FL 33404 Telephone: 561-844-3457 Contact's Email: Wwells@pbstownhall.org Narrative on Scope of Services Provided, Project Budget, and Project Dates: Time & Material for Hurricane Nicole; Contract Amount: $113,451. Project Date: November 2022 SECTION 6 - SUSPENSION, DEBARMENT, OR CONTRACT CANCELLATION Has bidder ever been debarred. suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector agency? YES NO If answer to above is "YES," bidder shall submit a statement detailing the reasons that led to action(s): ^ter-TV Pd MA! AND DISADVANTAGE^ PItclIkmcc ERTIFIC/TIrmo Pursuant to Resolution 2020-31519, the City is tracking the Small and Disadvantaged Businesses, as certified by Miami-Dade County that have been certified as Small or Disadvantaged Business by Miami-Dade County. Does bidder possess Small or Disadvantaged Business certification by Miami-Dade County? YES NO ECTION 8 - LGBT BUSINESS ENTERPRISE CERTIFICATION Pursuant to Resolution 2020-31342, the City is tracking the utilization of LGBT owned firms that have been certified as an LGBT Business Enterprise by the National Gay and Lesbian Chamber of Commerce (NGLCC). Does bidder possess LGBT Business Enterprise Certification by the NGLCC? YES NO SECTION 9 - BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION FORM APPENDIX A, 44 C.F.R. PART 18 — CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned Contractor certifies, to the best of his or her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The undersigned Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. By virtue of submitting bid, bidder certifies or affirms its compliance with the Byrd Anti-Lobbying Amendment Certification. Name and Title of Bidder's Authorized Signature of Bidder 's Authorized Representative: Representative: Morgan Pierce Morgan Pierce SECTION 10 - SUSPENSION AND DEBARMENT CERTIFICATION The Contractor acknowledges that: (1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the City. If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions." By virtue of submitting bid, bidder certifies or affirms its compliance with the Suspension and Debarment Certification. Name and Title of Bidder's Authorized Signature of Bidder's Authorized Representative: Representative: Morgan Pierce Morgan Pierce cars,TION '1 — CONE OF SI' FNCE Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at https://library.municode.com/fl/miami beach/codes/code of ordinances? nodeld=SPAGEOR CH2AD ARTVIISTCO DIV4PR 52-486COS1 Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov . By virtue of submitting bid, bidder certifies that it is in compliance with the Cone of Silence Ordinance, pursuant to Section 2-486 of the City Code. SECTION 12 — CODE OF BUSINESS ETHICS Pursuant to City Resolution No.2000-23789, the Bidder shall adopt a Code of Business Ethics prior to executing a contract with the City. The Code of Business Ethics shall be submitted to the Procurement Department with its response or within three (3) days of request by the City. The Code shall, at a minimum, require the Bidder, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City Code. In lieu of submitting Code of Business Ethics, bidder may indicate that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at http://www.miamibeachfl.gov/city_ hall/procurement/procurement-related-ordinance-and-procedures/ Bidder will submit firm's Code of Business Ethics within three (3) days of request by the City? YES O NO Bidder adopts the City of Miami Beach Code of Business Ethics? Q YES Q NO SECTION 13 — LOBBYIST REGISTRATION & CAMPAIGN CONTRIBUTION REQUIREMENTS This solicitation is subject to, and all bidders are expected to be or become familiar with, all City lobbyist laws, including lobbyist registration requirements and prohibition on campaign contributions, including: • Lobbyist Registration Requirements sections 2-397 through 2-485.3 of City Code (https://library.municode.com/fl/miami_beach/codes/code_of_ordinances? nodeld=SPAGEOR_CH2AD_ARTVI ISTCODIV3L0) • Campaign Contribution Requirements sections 2-487 and 2-488 of City Code (https://library.municode.com/fl/miami_beach/codes/code of ordinances? nodeld=SPAGEOR CH2AD ARTVIISTCO DIV5CAFIRE) By virtue of submitting bid, bidder certifies or affirms that they have read and understand the above Lobbyist Registration & Campaign Contribution Requirements. f:TION 1 4 — NON-DISCRIMINATION The Non-Discrimination ordinance is available at: https://library.municode.com/fl/miami beach/codes/code_of ordinances? nodeld=SPAGEOR CH2AD ARTVIPR_DIV3COPR S2-375NSCCOREWA By virtue of submitting bid, bidder agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. SECTION i c . FAIR {'HANCE REQUIREMENT The Fair Chance Ordinance No. 2016-4012 is available at: https://library.municode.com/fl/miami_beach/codes/code_of_ordinances? nodeld=SPAGEOR CH62HURE_ARTVFACHOR By virtue of submitting bid, bidder certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Bidder agrees to provide the City with supporting documentation evidencing its compliance upon request. Bidder further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement, in addition to any damages that may be available at law and in equity. SECTION 16 — PUBLIC ENTITY CRIMES Please refer to Section 287.133(2)(a), Florida Statutes, available at: https://www.flsenate.gov/Laws/Statutes/2012/287.133 By virtue of submitting bid, bidder agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. SEC''ION 17 — VETERAN BUSINESS ENTERPRISES PREFERE1'J Pursuant to City of Miami Beach Ordinance No. 2011- 3748, https://library.municode.com/fl/miami_beach/codes/code of_ordinances? nodeld=SPAGEOR CH2ADARTVIPR DIV3COPR_S2- 374PRPRPRVECOGOCOSE the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB, RFP, RFQ, ITN or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. Is the bidder a service-disabled veteran business enterprise certified by the State of Florida? YES NO Is the bidder a service-disabled veteran business enterprise certified by the United States Federal Government? YES NO ma c, i ION 18 - EQw L I I-0K EMPLOYEES WITH SPOUSES AND EMPLOYEES WITH DOMESTIC PARTNERS When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive bids, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. Does bidder provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO Does bidder provide or offer access to any benefits to employees with (same or opposite sex) domestic partners or to domestic partners of employees? YES NO Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. Bidder Provides for Bidder Provides for BENEFIT Employees with Employees with Bidder does not Spouses Domestic Partners Provide Benefit Health X X Sick Leave X X Family Medical Leave X X Bereavement Leave X X If Bidders cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and- procedures/ SECTION 19 - MORATORIUM ON TRAVEL TO AND THE PURCHASE OF GOODS OR SERVICES FROM MISSISSIPPI Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida prohibits the purchase of goods or services sourced in Mississippi. Are any of the products for which the applicant is seeking to be prequalified sourced in Mississippi? YES NO If yes, explain. ‘VS & Jo , 1 • - p A Proven Solution Vamm4rjr REP #2023-431 -ND DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES City of Miami Beach PHILLIPS & JORDAN, INC. 10142 Parkside Drive Brian Smallwood Suite 500 bsmallwood@pandj.com Knoxville, TN 37922 865.688.8342 pandj.com .;Weti/ �4 �•'Y Yam.aj ./ 1`. MIAMIBEACH ' ✓ y. City of Miami Beach 1755 Meridian Avenue,3`d Floor s , Miami Beach,FL 33139 • f Due September15,2023 rt�"`�.�rv_✓i _'•' /, 4 r' `- ! ` • `'• trt f'� Aa".�.. s'� ` .fi 1. H. � �111 ,`,, ' jj Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 1 TABLE OF CONTENTS 1 TABLE OF CONTENTS 1.1 Cover Letter iii 1.2 Minimum Qualifications Requirements iv 2 EXPERIENCE AND QUALIFICATIONS 1 2.1 Qualifications of the Firm 2 2.1.1 Summary of Past Performance 2 2.1.2 Proven Track Record of Successful Simultaneous Contract Activation 10 2.2 Qualifications of Proposer Team 11 2.2.1 Core Response Group 12 2.2.2 Resumes— Key Personnel 12 2.3 Proof of Insurance 19 2.4 Licenses 21 3 APPROACH AND METHODOLOGY 24 3.1 Technical Approach 24 3.1.1 Preparation 25 3.1.2 Disaster Event 26 3.1.3 Response 26 3.1.4 Recovery 29 3.1.5 Mitigation 31 3.2 Equipment Resources—Company Owned 31 3.3 Equipment Resources—Subcontractor Owned 32 3.4 Subcontracting Plan 42 3.4.1 Subcontract Procurement 42 3.4.2 Subcontractor Utilization 42 3.4.3 Subcontractor Training 42 3.4.4 Proposed Subcontractors 43 3.5 TDSRS Operations Plan 44 3.5.1 TDSRS Site Operations Plan 44 3.6 Debris Removal Operations Plan 45 3.6.1 Sector Planning & Determination of Resources 45 G.'r Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.6.2 Mobilization, Schedule/Timeline 46 3.6.3 Safety Program 46 3.6.4 Management Plan 47 3.7 Debris Recycling And / Or Alternative End Use 47 3.7.1 Recycling & Reuse Strategy 48 3.8 Collaboration with the City 48 3.9 FEMA Reimbursement Assistance 49 3.10 Local & Disadvantaged Business Subcontracting 51 3.10.1 Affirmative Action Policy Statement 51 3.10.2 Participation Model 52 3.10.3 Disaster Response 52 4 APPENDIX B - COST PROPOSAL FORM AND BID BOND 54 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 1.1 Cover Letter Phillips and Jordan (P&J)values the opportunity to present our Emergency Debris Removal Services Proposal in response to the solicitation for Debris Removal and Disaster Recovery Services. Our enterprise capabilities in disaster response have grown since the 1989 Hurricane Hugo clean-up.As a result,our teams have assisted federal,state,local governments,and private sector clients throughout the US, making us a recognized market leader.P&J can provide the necessary management team,equipment,personnel,and PHI LLI PS resources to respond to future disasters rapidly and efficiently INFRASTRUCTURE HOLDINGS in Debris Management Services.We have reviewed, interpreted,and understand the RFP's scope of work and will 44: RCMI CON adhere to applicable OSHA,EPA,and FL DEP requirements '.�,!.!, I tz to ensure a safe work environment. P&J's operations team prioritizes clients'needs throughout all disaster phases,with essential resources and systems to execute the RFP's scope,including safety management,accounting,resource deployment,and access to owned equipment,with demonstrable experience supporting our interest in this opportunity.We provide rapid mobilization and scalable resources rooted in our core values of integrity,safety,quality,and production,as validated through our successful past performance record.Our commitment through execution is to immediately deploy and mobilize a management team and equipment,coordinate with the owner's response team,and begin integrating with the overall recovery efforts P&J has the balance sheet, financial partners,and proven systems and processes to support the necessary project operations expected of the disaster debris management contractor selected by the City of Miami Beach. To ensure compliance with 2CFR 200,we provide the required bid,payment,performance bonds,and rates that can support FEMA's reasonable cost criteria.As a project's scope and cost expand,we provide the increased bonding capacity necessary to reduce the financial risk to the City. Our aggregate bonding capacity of$1.75B represents our enterprise experience and capabilities of legacy ongoing and future projects. The authorized representatives for P&J regarding communications related to this proposal are as follows: Primary Alternate Brian Smallwood Sydney Kendrick Disaster Services Program Manager Disaster Services Business Manager 10142 Parkside Drive,Suite 500 10142 Parkside Drive,Suite 500 Knoxville,TN 37922 Knoxville,TN 37922 Phone(251)525-0011 Phone(325)998-1023 bsmallwood@pandjenv.com skendrick@pandjenv.com We are committed to providing Debris Removal and Disaster Recovery Services to the City of Miami Beach professionally,promptly, and within contract specifications. We look forward to joining your disaster response and recovery team. III Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 1.2 Minimum Qualifications Requirements Illustrated in the table below arc P&J's disaster debris management missions completed by P&J over the past fifteen (15) years resulting in 250,000 cumulative cubic yards of debris. CONTRACT TOTAL DOLLAR PROJFCT WORK DESCRIPTION/TOTAL CY CONTACT INFORMATION DATES AMOUNT Clinton Howerton Hurricane Ian - October Debris Removal, County Engineer Highlands County, 2022- $7,246,103 Management and Disposal 505 S. Commerce Ave g January Sebring, FL 33870 FL 2023 459,737 CY 863-402-6877 chowerton@highlandsfl.gov Mandy Hines October Debris Removal, County Administrator Hurricane Ian - 2022- 21 East Oak Street, Suite 201 Desoto County, FL January $12,180,174 Management and Disposal 2023 569,035 CY Arcadia, FL 34266 863-993-4800 mhines@desotobocc.com Debris Management and Sean Nelson, P.E. Virginia Winter Disposal Services 2430 Pine Forest Drive Storm Recovery- March— Richmond District, June 2021 $15,936,421 414,637 CY Veg Debris Colonial Heights, VA 23834 VA Removed 124,577 Hazard 804-921-5422 Trees/Limbs Removed sean.nelson@vdot.virginia.gov 0111111- Mariana Feldpausch Debris Management & CIS Operations Manager Hazardous Tree Removal Hurricane Irma- Palm Beach County Solid Waste September I; 903,199 CY Veg Solid Waste City of December. „$17,519,625 1,105,424 CY Processed Authority Palm Beach County 2017 7501 North Jog Road (FL) y 14,068 CY C&D West Palm Beach, FL 33412 59 Trees 6,458 Limbs 561-640-4741 mfeldpausch@swa.org Debris Management Rich Michaud, Public Works 299,076 CY Veg Director Hurricane Irma- September— 2,206 CY C&D 9500 West Sample Road City of Coral December $6,044,003 Springs, FL 2017 111 Trees Coral Springs, FL 33065 13,316 Limbs 954-344-1165 204 Stumps davidm@csidfl.org Ii Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Debris Management & Arden Fontaine, Public Works Hazardous Tree Removal September . Director Hurricane Irma - 2017 774,780 CYs Veg 123 W. Indiana Ave •Volusia County, FL January $11,088,262 14,544 CYs C&D DeLand, FL 32720 2018 293 Trees 126 Limbs 386-736-5965 43 Stumps afontaine@volusia.org • Debris Management Clinton Howerton Hurricane Irma - September— 874,712 CY Veg County Engineer Highlands County, December $11,438,240 27,318 CY C&D 505 S. Commerce Ave FL 2017 358 Trees Sebring, FL 33870 19,006 Limbs 863-402-6877 35 Stumps chowerton@highlandsfl.gov IIIIII David Cook State Maintenance Engineer Winter Ice Storm - February- Debris Management South Carolina Department of SCDOT May 2014 ? $9,821,879 255,661 CY Transportation 955 Park St, Columbia, SC 29201 803-737-1290 __. cookdb@scdot.org City of Raleigh, Public Works Department, North Carolina Debris Management Chris McGee, PE, Transportation Tornado— April-June 325,782 CY Field Services Manager Raleigh, NC 2011 $2,091,613 349 Stumps 222 W. Hargett St. Raleigh, NC 27601 919-996-6446 1 chris.mcgee@raleighnc.gov Chris Henry Project Manager. Weston Tornado— Solutions Joplin, MO (Sub to May-August $36,120,816 Debris Management 1400 Weston Way, West Weston Solutions) 2011jilt -1,157,000 CY Chester, PA 19380 484-437-5986 chris.henry@westonsolutions.co m United States Army Corps of Engineers Matt Tate, Natural Disaster Tornado Super May- Debris Management Program Manager Outbreak— September $164,682,726 —5,000,000 CY 8493 US Highway 80 W, USACE—Alabama 2011 Hayneville, AL 36040 251-690-2241 jacob.m.tate@usace.army.mil Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 2 EXPERIENCE AND QUALIFICATIONS Phillips&Jordan,Inc. (P&J) is a certified woman-owned,heavy civil and power certified infrastructure contractor established in 1952.We specialize in building,maintaining, W B E N C and modernizing critical infrastructure across three markets: Heavy Civil Construction, aostrnzauvatsstrst[amras Power,and Disaster Response. Our core values of Integrity,Safety,Quality,and Production guide our business practices,and we prioritize the well-being of our team,the environment,and our communities.With a nationwide presence,a top-notch workforce,cutting-edge technology,and a commitment to safety,P&J delivers innovative and flawless infrastructure development. QUICK AND COMPETITIVE f ,, SUBCONTRACTOR PAYMENT irti �. We value our subcontractor relationships and havepartners.partners.- •- established loyal key pare .� difilial More than four decades of experience in disaster DEMONSTRATED ACHIEVEMENT debris management—dating back to the Toe River OF LOCAL AND SMALL/ Flood in 1977. DISADVANTAGED BUSINESS PARTICIPATION We're a certified woman-owned business,and we have a wide network of subcontractors. QUAtFIED,FULL-TIME INNOVATIVE VALUES-FORWARD APPROACH KEYPERSONNEL PROJECT CONTROLS Integrity is our first core value,and our management We work 52 weeks/year to track storm events We area market maker in technology IADMSI and team operates with transparency and honesty, delivering project controls and reporting processes to manage resources,and maintain readiness. the disaster recover industry, all 1111� %Fir�� ESTABLISHED iw III disaster has lour decades of proven success in . M disaster debris management. illi EXPERIENCED �� Our team has completed debris • management misions in response to s. 4111 hurricanes,ice storms,flooding,tornados, f ..,..«......«... fires,man-made disasters.and more. 0 .. ENDURING +250 T200 22 • Withatidintrerservicesroup P&J is committeddisaste to pursuing inngrnativr PROJECTS CLIENTS STATES solutions in a dynamic market. SINCE I977 1 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 2.1 Qualifications of the Firm Our team possesses the capabilities to rapidly deploy the necessary management team,equipment,workforce, and resources to respond to any natural or man-made disaster effectively.Over the past four decades,we have completed disaster debris management missions totaling more than$2.2 billion for over 200 individual jurisdictions across the US. Our team is well-versed in all aspects of disaster debris management,including the following: • The implementation of requirements outlined in FEMA's Public Assistance Program and Policy Guide,FP 104-009-2(June 2020) • FEMA Public Assistance Debris Management Guide • FEMA Public Assistance Debris Monitoring Guide • The U.S.Office of Management and Budget's Super Circular or the Code of Federal Regulations, Title 2,Chapter 200(2CFR 200) "Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards" (previously under 44CFR) 2.1.1 Summary of Past Performance With 250+ successful missions completed in 22 states,we respond to various disasters,including hurricanes, floods,wildfires,and more.The following graph represents notable disaster missions completed by our company. 199! 1996 emosee 2001 2002 1005 loot -- 2010 >r 2011 tot! 2015 ■ 2017 2021 2022 �0 Jo JO Jio Oo000 •O00000 g00000 000000 00 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services In response to RFP requirements,detailed project information over the past 15 years with over 250,000 cubic years is provided in Section 1.2. Additional project information for projects completed by P&J of a similar scope are presented in the table below. Year Client Event Amount Work Description Contact Information Debris Removal, Christopher Simpron 2022 Hardee County, Hurricane Ian $1,724,220 Management and Public Works Director FL 863-773-3272 Disposal christopher.simpron@hardeecounty.net FDOT—Hardee Debris Removal, Phil Stevens, SR VP of EXP 2022 County Hurricane Ian $355,853 Management and Phil.stevens@exp.com Disposal 615-613-4167 Debris Removal, Travis Barnes Manager of 2022 Hillsborough Hurricane Ian $1,247,522 Management and Sustainable Materials Management County, FL 813-209-3085 Disposal barnest@hillsboroughcounty.org Debris Removal, Clinton Howerton 2022 Highlands Hurricane Ian $7,246,103 Management and County Engineer County, FL 863-402-6877 Disposal chowerton@highlandsfl.gov FDOT— Debris Removal, Phil Stevens, SR VP of EXP 2022 Highlands Hurricane Ian $118,647 Management and Phil.stevens@exp.com County Disposal 615-613-4167 Debris Removal, Mandy Hines 2022 Desoto County, Hurricane Ian $12,180,174 Management and County Administrator FL Disposal 863-993-4800 mhines@desotobocc.com Debris Removal, Jeanne Detweiler 2022 Manatee Hurricane Ian $563,261 Management and Superintendent Solid Waste County, FL 941-812-4301 Disposal jeanne.detweiler@mymanatee.org Debris Removal, Steve Juengst 2022 City of Holly Hill, Hurricane Ian $1,192,978 Management and Assistant Director FL 386-248-9493 Disposal sjeungst@hollyhillfl.org City of New Debris Removal, David Ray 2022 Smyrna Beach, Hurricane Ian $2,284,604 Management and Director of Maintenance Operations FL Disposal 386-424-2202 dray@cityofnsb.com if Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Client Event Amount Work Description Contact Information Debris Removal, Ryan Prevatt 2022 Flagler County, Hurricane Ian $152,367 Management and Road and Bridge Manager FL Disposal 386-313-4138 rprevatt@flaglercounty.org Larry A. Washington, MPA Debris Removal, Director, Department of Solid 2022 City of Tampa, Hurricane Ian $391,227 Management and Waste & Environmental Program FL Management Disposal 813-521-2227 Larry.Washington@tampagov.net Debris Removal, Kyle Arrison 2022 City of Pinellas Hurricane Ian $49,372 Management and Director, Construction Services Park, FL 727-369-5621 Disposal karrison@pinellas-park.com City of North Debris Removal, Amber Bell 2022 Myrtle Beach, Hurricane Ian $79,185 Management and Purchasing Agent SC Disposal 843-280-5696 acbell@nmb.us Richmond Virginia $15,936,421 Debris Sean Nelson, P.E. 2021 District, VA Winter Storm Management and 804-921-5422 Recovery Disposal Services sean.nelson@vdot.virginia.gov Debris Matt Montayne, Public Works 2020 New Bern, NC Hurricane $157,743 Management and Director Isaias 252-639-7501 Disposal Services montaynem@newbern-nc.org Matt Montayne, Public Works 2019 City of New Hurricane $213,321 Debris Director Bern, NC Dorian Management 252-639-7501 montaynem@newbern-nc.org Gene Hodges 2018 Craven County, Hurricane $1,335,830 Debris Assistant County Manager NC Florence Management 252-671-7326 mhodges@cravencountync.gov David Cox, Solid Waste 2018 City of New Hurricane $2 109 498 Debris Superintendent Bern, NC Florence Management 252-637-7310 coxd@newbernnc.gov Town of Trent Hurricane Debris Abra Cullen, Finance Officer 2018 $725,118 252-637-9817 Woods, NC Florence Management abracullen@trentwoodsnc.org IV Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 1211 Client Event Amount Work Description Contact Information City of Boiling David Andrews, City Manager Hurricane Debris 2018 Spring Lakes, $1,240,337 910-363-0025 NC Florence Management dandrews@cityofbsl.org Mariana Feldpausch Solid Waste City Debris CIS Operations Manager 2017 of Palm Beach Hurricane $17,519,625 Management& Palm Beach County Solid Waste County(FL) Irma Hazardous Tree Authority Removal 561-640-4741 mfeldpausch@swa.org Rich Michaud, Public Works 2017 City of Coral Hurricane $6,044,003 Debris Director Springs, FL Irma Management 954-344-1165 davidm@csidfl.org Coral Springs Waterway Debris David McIntosh, Director of Utilities 2017 Improvement Hurricane $792 752 Management& 954-796-6614 District Irma Hazardous Tree davidm@csidfl.org Removal Waterway Debris Cory Selchan, District Field 2017 Sunshine Water Hurricane $2 225 883 Management& Supervisor Control Distric Irma Hazardous Tree 954-868-1298 Removal corys@fladistricts.com 1 Chuck Huff, Director of Community 2017 Village of North Hurricane $214,668 Debris Development Palm Beach, FL Irma Management 561-841-3369 chuff@village-npb.org Debris Arden Fontaine, Public Works Volusia County, Hurricane Management& Director 2017 FL .Irma $11,088,262 Hazardous Tree 386-736-5965 Removal afontaine@volusia.org Travis Barnes Manager of 2017 Hillsborough Hurricane $2 752,162 Debris Sustainable Materials Management County, FL Irma Management 813-209-3085 barnest@hilisboroughcounty.org • Clinton Howerton Highlands Hurricane Debris County Engineer 2017 County, FL `:Irma j'438'240 Management 863-402-6877 chowerton@highlandsfl.gov 1 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Client Event Amount Work Description Contact Information Kyle Arrison 2017 City of Pinellas Hurricane $431,878 Debris Director, Construction Services Park, FL Irma Management 727-369-5621 karrison@pinellas-park.com I Stephan Massol, Director of 2017 Town of Hurricane $355,134 ebris Support Services Belleair, FL Irma Management 727-588-3769 x238 mmaxwell@townofbelleair.net H. Paul Brazil, P.E.; Director of 2017 Town of Palm Hurricane $37 998 Debris Public Works Beach, FL Irma Management 561-838-5440 pworks@townofpalmbeach.com City of Atlantis, Hurricane Debris Steven Mazuk, Utilities Director 2017 FL Irma $84,591 Management 561-965-1744 smazuk@atlantisfl.gov Johnny Gooden, Solid Waste 2017 City of Belle Hurricane $664,995 Debris Manager Glade, FL Irma Management 561-996-5865 jgooden@belleglade-fl.com Jason Yaeger. Solid Waste 2017 City of Boynton 1Hurricane $447,053 Debris Supervisor Beach, FL , Irma Management 561-742-6583 yaegerj@bbfl.us Town of Cloud Hurricane Debris Patrick Slatery, Mayor 2017 561 686 2815 Lake, FL Irma $18,232 Management patrickslatery@me.com Town of Glen Hurricane Debris Alice McLane, Mayor 2017 561 697 8868 Ridge, FL Irma $33,652 Management glenridgetownof@bellsouth.net Town of Ken Metcalf, Town Manager 2017 Mangonia Park, Hurricane $11,664 Debris 561-848-1235 FL Irma Management kmetcalf@townofmangoniapark.com Town of Palm Alan Welch, Director of Public 2017 Beach Shores, Hurricane $154,262 Debris Works FL Irma Management 561-844-3457 awelch@pbstownhall.org Doug Chambers, Superintendent of 2017 Village of Hurricane $61,920 Debris Public Works Tequesta, FL Irma Management 561-768-0483 dchambers@tequesta.org IV Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services MilClient Event Amount Work Description Contact Information Town of Lake Hurricane Debris Mary Pinkerman, Town Clerk ` 2017 Clarke Shores, Irma $66,609 Management 561-964-1515 FL mpinkerman@lakeclarke.org City of Kenneth Hurricane Debris Kevin Riley, Police Chief 2017 City, FL Irma $35,392 Management 727-498-8948 rileyk@kennethcityfl.org Town of Ed Soper, Public Works Director 2017 Highland Beach, Hurricane $8 094 Debris 561-278-4548 FL Irma Management esoper@highlandbeach.us Town of Oak Hurricane Debris Kohn Evans, City Administrator 2017 Hill, FL Irma $74,144 Management 386-345-3522 evansk@oakhillfl.com Edgar Kerr, Director of Public 2017 City of South Hurricane $86,395 Debris Works Bay, FL Irma Management 561-996-3998 kerre@southbaycity.com Harris County Hurricane Land and John Watson, Facilities Manager 2017 Flood Control Harvey $2,448,695 Waterway Debris 713-684-4000 District(TX) Management john.watson@hcfcd.org Joanne Song Yu, Chief of Staff, 2017 City of Houston, Hurricane $82 238 Debris Solid Waste Department TX Harvey Management 832-917-7411 Joanne.song@houstontx.gov Tree Felling & Pete Dominguez, Planning 2017 Pacific Gas and Atlas Wildfire $782,010 Related Debris Manager Electric (CA) Removal and 415-972-5350 I PFD1@PGE.com Reduction Tree Felling & Pete Dominguez 2017 Pacific Gas and Tubbs $1,194,824 Related Debris Planning Manager Electric(CA) Wildfire Removal and 415-972-5350 I PFD1@PGE.com Reduction Tree Felling & Pete Dominguez Pacific Gas and Related Debris 2017 Electric (CA) Nuns Wildfire $510,228 Removal and Planning Manager Reduction 415-972-5350 I PFD1@PGE.com Redwood Tree Felling & Pete Dominguez 2017 Pacific Gas and Valley $839,763 Related Debris Planning Manager Electric(CA) Complex Removal and Wildfire Reduction 415-972-5350 I PFD1@PGE.com if Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 1211 Client Event Amount Work Description Contact Information Tree Felling & Pete Dominguez 2017 Pacific Gas and Pocket $g 545,088 Related Debris Planning Manager Electric(CA) Wildfire Removal and 415-972-5350 I PFD1@PGE.com Reduction SC Department David Cook, State Maintenance 2016 of Hurricane $1,626,557 Debris Engineer Transportation Matthew Management 803-737-1290 (DOT) cookdb@scdot.org Mike Bessant Horry County Material Recycling Facility Hurricane Debris Operations 2016 Solid Waste City 736 Matthew $5,451, Management Horry County Solid Waste Authority (SC) 843-347-1651 mbessant@solidwasterauthority.org Town of Jennifer Newbold, Town Clerk Hurricane Debris 2016 Briarcliffe Acres, Matthew $196,831 Management 843-272-8863 SC townclerkjnewbold@townofbriarcliffe.us City of North Amber Bell 2016 Myrtle Beach, Hurricane $619,950 Debris Purchasing Agent SC Matthew Management 843-280-5696 acbell@nmb.us Belfair Property Dan Duryea, Director of Facilities Owners Hurricane Debris and Community Management 2016 607 Management Association Matthew $521, 843-706-4605 (SC) (Private) dduryea@belfair1811.com City of Tybee Hurricane Debris Joe Wilson, Public Works Manager 2016 912 472 5041 Island, GA Matthew $1,708,634 Management jwilson@cityoftybee.org Harris County Severe Land and John Watson, Facilities Manager 2016 Flood Control Storms and Historic 980,246 Waterway Debris 713-684-4000 District(TX) Historic Management john.watson@hcfcd.org Flooding Catastrophic Event Memorandu Debris m Account Management and Pacific Gas & Electric, California 2016 Pacific Gas and (CEMA) $150,000,000 Hazardous Tree Pete Dominguez, Planning Electric (CA) Expanded (Estimated) Mitigation (Ongoing Manager Wood Debris Term Contract) 415-972-5350 I PFD1@PGE.com Management Program ir Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services ICIClient Event Amount Work Description Contact Information Tree Felling & Pacific Gas & Electric, California Pacific Gas and Related Debris Pete Dominguez, Planning 2015 Electric(CA) Butte Wildfire $44,861,234 Removal and Manager Reduction 415-972-5350 I PFD1@PGE.com David Cook Severe State Maintenance Engineer 2015 SCDOT Storms and $55,806 Debris South Carolina Department of Flooding Management Transportation 803-737-1290 cookdb@scdot.org David Cook State Maintenance Engineer 2014 SCDOT Winter Ice $ g 821 879 Debris . South Carolina Department of Storm } Management Transportation 803-737-1290 cookdb@scdot.org Eric Hilton, Operations and Projects 2014 City of Winter Ice $ 1,941,112 Debris Engineer Burlington, NC Storm Management 336-229-3172 ehilton@ci.burlington.nc.us Town of Winter Ice Debris Chris Rollins, Asst City Manager 2014 Mebane, NC Storm $206,925 Management 919 563 5901 crollins@cityofinebane.com Town of Haw Winter Ice Debris Jeffrey Earp, Town Manager 2014 River, NC Storm $26,844 Management 336 578 0784 jearp@townofhawriver.com Hillsborough, Winter ke Debris Ken Hines, Public Works Director 2014 NC Storm $ 53,785 Mana ement 919 732 1270 g ken.hines@hillsboroughnc.org Town of Elon, Winter Ice Debris Richard White, Town Manager 2014 $98,861 336-584-3601 NC Storm Management dmurphy@ci.elon.nc.us Gray Currier, P.E. 2013 Colorado DOT Flood ,$7,429,000 Debris Project Engineer Management ' 970-350-2149 gray.currier@dot.state.co.us IF Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 2.1.2 Proven Track Record of Successful Simultaneous Contract Activation We have managed simultaneous contract activations in response to multiple events. Our established pool of key and pre-registered subcontractors,including 3,411 based in Florida,allows us to execute multiple simultaneous disaster debris management missions successfully.Some of our team's notable simultaneous contract activations have included: HURRICANES KATRINA&RITA /� Total Weed Convects Secured temporary housing ores for Y I d J Orleans Parish,Louisiana $814148 321 approv,maely75p«rp�e,no•ken. O City of Gulfport,Mississippi ' ' Pe'nh•'^�'"e'ng pow.r aria rood Mobile County,Alabama O N / , HURRICANE W I LMA Total Values of Contract Collectmtly managed removal of more than 17.5 CV of debrn dung / City of Gulfport,Mississippi $37,045,999 these consecutne disaster response mnstons W� TORNADOES Removed-4.9 metlton CY of debrn Joplin,Missouri ross 24 counters on Northern Ala O Monroe County,Mississippi Total Value of Contracts e.m. USACE,te. Alabama $203,859,233 The Alabama tornado response had the largest number of FEMA.ppbcants NWoke County,North Carolina itan nor ss goad byusACE to. Raleigh, North Carolina single contractor fora*mei event HURRICANE HARVEY Removed 96,765 CY of debro and �!e� Total Value of Con 1,474 ha.ardous trees from 100 V., Houston, Texas $2 530 933 mites of storm dratn.ge canals and Harris County, Texas 13 bayous under a pre-posttaned contract m Teeas. ! HURRICANE IRMA 0 Broward County, Florida Highlands County, Florida Total Vol..of Con Removed more than 3.3 m rm dl, N , 1 Hillsborough County, Florida Miami-Dade County, Florida $54,725,121 CY of debris.n Ronda Palm Beach County, Florida Pinellas County, Florida Volusia, Florida HURRICANE IAN Hardee County, Florida Hillsborough County, Florida NIHighlands County,Florida Desoto County, Florida Ml perand sonnel hey c t.rn N r Manatee County, Florida Total Value of Contorts md the raven to. me. etely start / emergency road clearing CD ' ) Holly Hill,Florida New Smyrno Beach,Florida $27,585,513 Responded to 12 clients from coast-to•coast across Florid.. N Flogler County, Florida Processed more than IA mdllon Tampa, Florida CV of debres. Pinellas Park, Florida North Myrtle Beach,South Carolina More detailed information about simultaneous contract activations is available on request. 10 ret Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 2.2 Qualifications of Proposer Team Our skilled team has successfully managed multiple disaster debris missions and can support the City during future disaster events. Our workforce includes a core response group with demonstrated disaster response experience with FEMA,USACE,and local and state governments. Our adaptable management structure is led by a program manager who coordinates resources and controls all activities,selecting qualified personnel for each mission.We have experience staffing project management teams for simultaneous activations and primarily use our core response group for typical response scenarios. P&J personnel's specific qualifications that make up our core response group are described below.Resumes are available in Section 2.2.2 of this proposal. We recognize that any modifications to the listed personnel during an event must be promptly reported to and approved by the City of Miami Beach.The City may also request additional personnel as needed. KEY Authority M Communication ' r1, AM( BEACH On Site Personnel i U Off Site Personnel Miami Beach.FL 'Dines Personnel mewed nnre Nnuro cry ar,r,v.t.%i,c„r- `Or i✓o Z �,� Mission Executives •Safety and Risk Morgan Pierce,President Power Ct) Management Steve Thompson,SVP Safety8 Risk •Quality Conrol • Ethics&Compliance •Accounting program Manager •IVADMS •Environmental •Contract Admin Brian Smalhvnnrj •Fleet Manager Project Accounting Corporate Resources Sydney Kendrick r Project Manager age Operations Manager Manr Heath Stone i_) Rex Wilson 1 Field i rrvironmental ;afoty M.lnagor• Compliance Manager' Subcontractors DOMS Manager' Equipment Certification specialist* ielu Pio-Hak Safety Technician' H8R of Belle Glade QC ASZ Managers' .. Siboney Certified QC Site Manager• Industrial Hygenist • IH Technician t• IIIr Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 2.2.1 Core Response Group 11111 Brian Smallwood—Project Manager:Mr.Smallwood offers 12 years of disaster experience and has participated in the following disaster events: (2022) Hurricane Ian—(2021)Hurricane Ida—(2020-2021)Hurricane Laura—(2020)Tropical Storm Cristobol—(2018-2019)Hurricane Michael—(2018)Hurricane Irma—(2017)Hurricane Harvey—(2016-2017)Hurricane Matthew —(2016)Hurricane Hermine—(2011)Hurricane Irene—(2011)Joplin Tornado. - Sydney Kendrick—Business Manager:Mrs.Kendrick offers 3 years of disaster experience �? and has participated in the following types of Emergency Response Missions:Hurricane and ' Winter Storm Events.Specific activations include the following significant projects: (2022) f Illi • Hurricane Ian and(2021)Virginia Winter Ice Storm. 0 Eric Hedrick—Operations Manager:Mr.Hedrick offers 22 years of disaster experience and has participated in the following disaster events:(2022)Hurricane Ian—(2021)Virginia Winter Ice Storm-(2017)Hurricanes Irma and Harvey—(2016) Harris County Texas Flood,Multiple Louisiana Parish Flood—(2015)Calaveras County California Butte Wildfire,Multiple County South Carolina Flood—(2014)Williamsburg/Florence County South Carolina Ice Storm— (2013)Multiple County Colorado Flood—(2011)Alabama Spring Tornado Outbreak—(2005) Hurricanes Katrina,Rita,and Dennis—(2004)Hurricane Ivan—(2001)9/11 World Trade Center Forensic Recovery Mission. Morgan Pierce—Mission Executive:Mr.Pierce offers 19 years of disaster experience and has participated in the following disaster events:(2022)Hurricane Ian—(2021)Virginia Winter Ice Storm—(2017)Hurricane Irma—(2015)Calaveras County California Butte Wildfire—(2011) to- lt Alabama Spring Tornado Outbreak—(2005)Hurricanes Katrina,Rita,and Wilma— 2004 P g ( ) Hurricanes Charley,Frances,and Jeanne. 0 Heath Stone—Project Manager:Mr.Stone offers 9 years of disaster experience and has participated in the following types of Emergency Response Missions:Hurricanes,Flooding, Tornadoes,Wildfires,and Winter Storm Events.Specific activations include the following significant projects:(2021)Virginia Winter Ice Storm-(2017)Hurricane Irma Hillsborough County,Town of Belleair,Kenneth City,and Pinellas Park—(2014)Williamsburg/Florence County South Carolina Ice Storm. 0 Steve Thompson—Corporate Environmental,Safety&Health Manager:With 22 years of disaster experience,Mr.Thompson oversees our health and safety program,including policy development,accident investigation,and subcontractor program monitoring.He served as the primary safety manager for significant recovery missions,including the World Trade Center Staten Island Landfill(2001)and Hurricanes Katrina(2005),Gustav&Ike(2008),Irene(2011), and the Alabama and Joplin tornadoes(2011).Throughout the past couple of decades,he has supported all our disaster contract activations to varying extents. 2.2.2 Resumes— Key Personnel Comprehensive resumes for P&J's key personnel listed above are presented on the following pages. 12 Solicitation 2023-431-ND �.,,. Debris Removal and Disaster Recovery Services Morgan Pierce President, Power I Mission Executive Home Office: Knoxville, Tennessee DISASTER EXPERIENCE Years of Relevant Experience: 19 Years at P&J: 18 Mr. Pierce has been employed by P&J since 2004 and offers 19 years of disaster response and debris management experience. In addition to his duties as a Senior Vice President of P&J, Mr. Pierce coordinates disaster response activities and serves in a leadership role for disaster debris management missions. His responsibilities in the role of Missions Executive have included executive level management of debris collection and reduction operations; interfacing with stakeholder representatives in support of operational goals; and acting as liaison between P&J and federal, state, and local government officials. Mr. Pierce has supported disaster debris management missions related to hurricanes, tornados, and animal carcass incineration. NOTABLE DISASTER DEBRIS MANAGEMENT MISSIONS Mr. Pierce has participated in the following types of Emergency Response Missions: Hurricanes, Flooding, Tornadoes, Wildfires, and Winter Storms. Specific activations include the following significant projects: (2021)Virginia Winter Ice Storm-(2017) Hurricane Irma- (2015) Calaveras County California Butte Wildfire-(2011) Alabama Spring Tornado Outbreak-(2005) Hurricanes Katrina, Rita, and Wilma -(2004) Hurricanes Charley, Frances, and Jeanne. EDUCATION - Bachelor of Science, North Carolina Central University TRAINING / CERTIFICATIONS • Certified Erosion Control Installer • CPR/ First Aid • OSHA 10-Hour • EHAT-Climbing &Chainsaw Training • Confined Space Entry Competent Person • USACE QA/QC Training • Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Eric Hedrick Sr. Vice President I Operations Manager Home Office: San Antonio, Florida 4 DISASTER EXPERIENCE Years of Relevant Experience: 17 Years at P&J: 41 Mr. Hedrick has been employed by P&J since 1981 and offers over 15 years of disaster response and debris management experience.This experience includes segregation, removal, and disposal activities relating to complex debris streams on both the public right of way and private property. Most of Mr. Hedrick's debris management experience has been on USACE projects pursuant to IDIQ contract structures following disaster events that created some of the most complex debris streams in U.S. history, including the 9/11 Terrorist Attacks and Hurricane Katrina. Hedrick had overall accountability for operations, safety, and quality and has demonstrated qualifications to manage complex contract and subcontract structures in high-profile settings. Since 2015, Mr. Hedrick has been P&J's program manager for the Pacific Gas&Electric Company Hazardous Tree Program. The scope of this work has included managing high-hazard trees on public and private property and has involved removal and disposal, (primarily through beneficial reuse)of large volumes of debris in Northern and Central California. This work began in 2015 following Butte Fire response and has expanded to include 10 additional wildfire response missions(most recently the 2018 Camp Fire in Paradise, CA)in additional to ongoing wildfire fuels reduction work. Mr. Hedrick has directed these high-profile missions under intense public and regulatory scrutiny and is uniquely qualified to manage the statement of work included in this solicitation. NOTABLE DISASTER DEBRIS MANAGEMENT MISSIONS Mr. Hedrick has participated in the following types of Emergency Response Missions: Emergency Response Missions that include Hurricanes, Flooding, Tornadoes, Wildfires, Winter Storm Events, and Man-made disasters. Specific activations include the following significant projects: (2021)Virginia Winter Ice Storm- (2017) Hurricanes Irma and Harvey- (2016) Harris County Texas Flood, Multiple Louisiana Parish Flood— (2015) Calaveras County California Butte Wildfire, Multiple County South Carolina Flood—(2014) Williamsburg/Florence County South Carolina Ice Storm—(2013)Multiple County Colorado Flood—(2011) Alabama Spring Tornado Outbreak—(2005)Hurricanes Katrina, Rita, and Dennis—(2004) Hurricane Ivan— (2001)9/11 World Trade Center Forensic Recovery Mission. jy EDUCATION High School Graduate t , TRAINING / CERTIFICATIONS • Federal Emergency Management Agency(FEMA) Emergency Management Institute (EMI): FEMA 325: Public Assistance Debris Management Guide • U.S. Army Corps of Engineers (USACE)Construction Quality Management(CQM)Training • USACE Safety Training • Occupational Safety& Health Administration (OSHA)30-Hour • State of Georgia National Pollutant Discharge Elimination System (NPDES)Qualified • Jacksonville, Florida Electric City 10-Hour Safety Certification • Safe Land Training • First Aid and CPR Training Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Brian Smallwood Program Manager Home Office: Knoxville, Tennessee DISASTER EXPERIENCE Years of Relevant Experience: 12 Years at P&J: 1 Brian Smallwood has more than 10 years of experience in disaster relief and debris removal services throughout the southeast and Gulf Coast. His expertise across various facets of local government infrastructure, federal government construction, and state government (FDOT/FDEP), including FEMA contract communications and facilitations. Smallwood has a strong foundation in project management, safety, estimating, scheduling, budgeting, quality control, contract compliance, client relations, documentation, and closeout, and he currently acts as the Program Manager for our Disaster group. He works to maintain and facilitate current client relationships while expanding the regional client base and seeking opportunities for business development investments. Upon activation, Smallwood uses his experience to aid on-site management and subcontractor relations as well as conflict resolution. NOTABLE DISASTER DEBRIS MANAGEMENT MISSIONS Mr. Smallwood has participated in the following types of Emergency Response Missions: Hurricanes, Tropical Storms, and Tornados. Specific activations include the following specific projects: (2021) Hurricane Ida [St. John Baptist Parish, LA Audubon Nature Institute], (2020- 2021) Hurricane Laura [Calcasieu Parish, Lake Charles, Westlake, Dequincy, Vinton, Iowa, and Alexandria, LA], (2020) Tropical Storm Cristobol [Harrison County, MS], (2018-2019) Hurricane Michael [Bay County, FL], (2018) Hurricane Irma [FDOT, Collier and Lee County, FL], (2017) Hurricane Harvey [Brazoria County, Galveston County, Friendswood, Nassua Bay, League City, Aransas County, Rockport, Corpus Christi, Alvin, Chambers County, Montgomery County, Baytown, Santa Fe, Dickenson, Seabrook, Webster, Lake Jackson, West Columbia, Jones Creek, Clear Lake Springs, La Marque, Liberty County, San Pat Co, Port Arthur, TX], (2016-2017) Hurricane Matthew[FDOT and Duval County, FL, SCDOT, Darlington County, Sumter County, and Florence County, SC], (2016) Hurricane Hermine [Tallahassee and Leon County, FL], (2011) Hurricane Irene [Newport news, VA], (2011) Joplin Tornado [USACE Joplin, MO]. EDUCATION -Bachelor of Science, Auburn University ` TRAINING / CERTIFICATIONS • Qualified Agent-Florida GC License • LEED AP • OSHA 40-Hour HAZWOPER • OSHA 30-Hour Construction Safety • USACE-Construction Quality Mngt. • American Society of Healthcare Eng. (ASHE) • TWIC Card Holder • NPDES • CPR & Blood Pathogen Training Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Sydney Kendrick Business Manager Home Office: Knoxville, Tennessee DISASTER EXPERIENCE Years of Relevant Experience: 3 Years at P&J: 8 Ms. Kendrick has been employed by P&J since 2015 and offers 3 years of disaster response and debris management experience. She has a strong foundation in project management, budgeting, quality control, contract compliance, client relations, documentation, and closeout, and currently acts as the Business Manager for our Disaster Group. Kendrick works to maintain and facilitate current client relationships and contracts while expanding the regional client base and seeking opportunities for business development investments. Upon activation, Kendrick uses her experience to aid off and on-site contract management and subcontractor relations as well as conflict resolution. She works directly with the client and the monitoring firm for all billing and project closeout procedures. all NOTABLE DISASTER DEBRIS MANAGEMENT MISSIONS Ms. Kendrick has participated in the following types of Emergency Response Missions: Hurricane and Winter Storm Events. Specific activations include the following significant projects: (2022) Hurricane Ian and (2021)Virginia Winter Ice Storm. EDUCATION -Bachelor of Arts, Texas Tech University TRAINING / CERTIFICATIONS • Federal Emergency Management Agency(FEMA) Emergency Management Institute (EMI): Basic Incident Command System for Initial Response; IS-230, Fundamentals of Emergency Management; IS-632-Introduction to Debris Operations • CPR/First Aid Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Heath Stone Project Manager Home Office: Knoxville, Tennessee DISASTER EXPERIENCE Years of Relevant Experience: 8 Years at P&J: 9 Mr. Stone has been employed by P&J since 2013 and offers three years of disaster response and debris management experience. Mr. Stone plays several roles at P&J including logistics chief, lead event coordinator, and marketing representative. His responsibilities in the role of operations manager have included coordination of mission operations, development of mission-specific plans, identification of debris management sites, preparation of mission progress reports, performance of daily planning meetings, compliance with contract requirements and specifications, and mission liaison to stakeholder representatives. Mr. Stone is Federal Emergency Management Agency (FEMA) Incident Command System (ICS)- compliant. NOTABLE DISASTER DEBRIS MANAGEMENT MISSIONS Mr. Stone has participated in the following types of Emergency Response Missions: Hurricanes, Flooding, Tornadoes, Wildfires, and Winter Storm Events. Specific activations include the following significant projects: (2021)Virginia Winter Ice Storm -(2017) Hurricane Irma [Hillsborough County, Town of Belleair, Kenneth City, and Pinellas Park—(2014) Williamsburg/Florence County South Carolina Ice Storm. EDUCATION Bachelor's Degree, Kinesiology, University of Tennessee TRAINING / CERTIFICATIONS • Federal Emergency Management Agency(FEMA) Emergency Management Institute (EMI): ICS- 100, Introduction to ICS; ICS-200, ICS for Single Resources and Initial Action Incidents; ICS-700 National Incident Management System (NIMS) • First Aid and CPR Training Solicitation 2023-431-ND ti Debris Removal and Disaster Recovery Services Steve Thompson Corporate Environmental, Safety & Health Manager Home Office: Knoxville, Tennessee VIOAY DISASTER EXPERIENCE Years of Relevant Experience: 22 Years at P&J: 32 Mr. Thompson has been employed by P&J since 1990 and offers 22 years of disaster response and debris management experience. He is responsible for the overall management of P&J's health and safety program, develops and administers policies and procedures regarding employee safety, investigates project accidents and develops preventative measures, and monitors safety programs implemented by subcontractors. Mr. Thompson has served as the lead environmental, safety&health manager or program manager on nearly every significant natural or man-made disaster since 1994. Mr. Thompson has conducted disaster recovery preparedness training for the U.S. Army Corps of Engineers and was an active participant in the EM 385-1-1 Safety and Health Manual revisions related to emergency recovery. He also served as a peer review expert for the National Institute for Occupational Safety and Health Emergency Responders Health Monitoring and Surveillance Project. NOTABLE DISASTER DEBRIS MANAGEMENT MISSIONS Mr. Thompson has participated in the following types of Emergency Response Missions: Hurricanes, Flooding, Tornadoes, Wildfires, Winter Storms, and Terrorist Attacks. Specific activations include the following significant projects: (2021)Virginia Winter Ice Storm-(2018) Hurricane Florence—(2017) Hurricanes Irma and Harvey-(2016) Hurricane Matthew-(2015)Calaveras County California Butte Wildfire, Hurricane Joaquin Flood Debris Management-(2014)Williamsburg/Florence County South Carolina Ice Storm -(2013) Multiple County Colorado Flood-(2012) Hurricane Sandy-(2011)Alabama Spring Tornado Outbreak, Joplin Tornado, Hurricane Irene-(2010) BP Deepwater Horizion Oil Spill- (2008) Hurricanes Ike and Gustav-(2005) Hurricanes Katrina, Rita, and Wilma -(2004) Hurricanes Charley, Frances, and Jeanne-(2004) Hurricane Ivan-(2003) Southern California Bark Beetle Infestation-(2001) 9/11 World Trade Center Forensic Recovery Mission -(1996) Hurricane Fran. EDUCATION Bachelor of History, University of Tennessee ii ' TRAINING / CERTIFICATIONS • Certified Work Zone Traffic Control Supervisor • Excavation Competent Person Training -Trainer/Instructor • Permit Required Confined Space Training -Trainer/Instructor • Fall Protection Training -Trainer/Instructor • Line Clearance, Tree Trimming, Electrical Hazard Awareness Program Training -Trainer/Instructor • Hazard Communication "Right to Know" Instructor • Lockout/Tagout Training/Instructor • Occupational Safety and Health Administration (OSHA): 40-hour Hazardous Waste Operations and Emergency Response, and 1926 10-hour Construction Safety Training • Site Sense Behavioral Safety • Department of Energy Safety Health and Radiological Protection • First Aid/CPR/Blood Borne Pathogens Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 2.3 Proof of Insurance • Commercial General Liability-$5,000,000(each occurrence) • Automobile Liability-$5,000,000 (combined single limit each accident) • Umbrella Liability-$25,000,000 (each occurrence) • Workers Compensation and Employers'Liability-$1,000,000(each accident) A sample Certificate of Liability Insurance is presented on the following page. If P&J is awarded a pre- positioned contract with the City of Miami Beach,an insurance certificate meeting the requirements outlined in the RFP and naming the City as an additional insured can be submitted prior to contract execution. P&J also carries Longshoreman's&Harbor Workers&Maritime Insurance as required to perform marine debris removal services. JII Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services AC R1J CERTIFICATE OF LIABILITY INSURANCE DAM;WOO TYYT, 5.222023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONI Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER TILE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. II the certificate holder Is en ADDITIONAL INSURED,the policypesi must have ADDTONAL INSURED provisions or be endorsed. II SUBROGATION IS WAIVED,sub(ecl to the terms and conditions of the policy.certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In INu of such endorsement(s). PIODLIDea I;UHIaCi Scott Insurance(Knoxv,Ile.TN) NA E Cana Conk F 10100 Global Way I�A.WGIe�Ion 65-684-1795 I ticAX jet 434-455-8684 Knoxville TN 37932 Ao01EEaa ccoce®sooltins Carr. INSIMMRISI at,ORONO COYIRAOI HNC* INsunne A.American Contractors Insurance(Al 12300 Hew= `'"' '' INsueea s.ACIG Insurance Company(A) 19964 3 Jordan,Inc 10142 Parkside Dmre,Suite 500 WI c Everest Indemnity Insurance Company ) 10851 10142 Knoxville TN 37922 misuses o,National Fire Insurance Company of Hartford(Al 20478 INpRES a;Continental Insurance Company(A) 35289 INSURER P. COVERAGES CERTIFICATE NUMBER:396613647 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM CA CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDMONS OF SUCH POLICIES.LIMIT'S SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS. LTR TTP SIl OP EWANCS W 01SR YD POUCT NR I DDY ADOLONWI MAKE�I WACO Y POUCV�y1 UNITS A X cOlIMONONLOINBRALWILT' t71.73A0rJn37 6/1.2023 R.1!2024 EACH OCCURRENCE S10,000.000 0 WADE ID IRENTED CIAIM&AMOE ElOCCUR PREMISEStEa mammal 5100,000 X Calrmm.411 o MED EXP INN ono sONON {5.000 X ICU PERSONA.L ADV INJURY 110.000.000 DENL AODREGATE LM,APPLIES PER: GENERAL AC+3REGATE 510,000,000 RKpUCY O j7bey 0 LIX PROOucis COMPEF AGO s10,000,000 OTHER $ A AUTOMOILEWIIIIT AL220IX013 6'1,2023 6,1!2024 CIFa om PED 6.7Ki.E LILT 55,000.000 rnA.nl X ANY AUTO 5ODILY INJURY IN>penoni $ _OWNEDa00LY ItAY►a 5S rII $ AUTOS ONLY AUTOS xAEXL I aole ACE $UOB ONLY AUTOS COLT s e $ IBIUA LIAO X OCCUR 1111491 i2D(i0 IUII'2023 tE I'2024 EACH OCCURRENCE 910,000,000 X a10CIM Wa CLA14EMADE AGGREGATE $10.003,000 pea I X InernsnortSn AW1.ma baby( S a WORKERSCOemIUTION WCA000003523 60.2023 602024 X IsTATUTE I I IT a AND IMPLOYen,UMIT �,!.B WCA0p0008023 61'1.2023 6r12024 ' a AnrNNOPRtIIETcepAeIEIIOAU�T 1�N A 'hCA0000I1623 O12023 6r1/2024 Et.EACH ACCIDENT $1,000,000 Off Mandatory N NIS E.DISEASE•EA EMPLOYEE,$1,000A00 e//A1P'ON Off OESCRIP"+ON Of OPE4ATIOIlS Wow F F.DISEASE POI ICy I a4n $I,000,000 o AAA,LAIrlyq A,.,iodic 908113462s(PL ONLY) G'12023 811.2024 Ccr.ded Bnw+Lma 5,000,000 0 Addlkre,Ernra Lunar XC41Im0141.231 5,12023 6r1/2024 SNP 0,04.'.-s Ace 15 000 000 DESCRIPTION OF OPERATORS LOCATIONS VESICLES I*CORD 1M.Ma11IOnN Reports SeheduN,way be autism'It more aped I.npWftll CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Proof of Coverage ...osmium RNA's.P.Tai t I 1 01988.2015 ACORD CORPORATION. All rights reserved ACORD 25(20161)3) The ACORD name and logo are registered marks of ACORD A i d T 1 f Solicitation 2023-431-ND �, -_ Debris Removal and Disaster Recovery Services 2.4 Licenses P&J is a certified woman owned national contractor that is licensed in all 50 states. Our headquarters office is located in Knoxville,Tennessee and we have a regional office in Pasco County,FL.P&J will obtain all required licenses and/or permits prior to the start of any work within the City of Miami Beach.No industry- specific licenses or certifications are required to perform disaster debris removal services. Please find a copy of P&J's State of Florida Contractors License below as well as copy of our current Certificate of Good Standing and WBENC certificate on the following pages.P&J is also prequalified with the Florida Department of Transportation to provide Disaster Debris Removal Services. Ron DeSantis,Governor Melanie S.Griffin.Secretary ``! d F nda or , . ,, - . , STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD THE GENERAL CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 489,FLORIDA STATUTES �tct� — — p,, AID STONE, HEATH ELLI PHILLIPS AND JORDAN.INCORPORATE 10142 PARKSIDE DRIVE SUITE 500 ., x KNOXVILLE TN 37922 , \f4, L LICENSE NUMBER:CGC1527351 I EXPIRATION DATE: AUGUST 31,2024 Always verify licenses online at MyFloridaLicense.com El t., f'* • Do not alter this document in any form. j Y,:,,r h Qr; a` This is your license.It is unlawful for anyone other than the licensee to use this document. 21 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services State of Florida Department of State I certify from the records of this office that PHILLIPS AND JORDAN, INCORPORATED is a North Carolina corporation authorized to transact business in the State of Florida,qualified on April 11, 1974. The document number of this corporation is 832152. I farther certify that said corporation has paid all tees due this office through December 31,2023,that its most recent annual report/uniform business report was filed on March 1.2023.and that its status is active. 1 further certify that said corporation has not filed a Certificate of Withdrawal. Given ander m►'hand and the Great Seal of the State at Florida at Tallahassee,the Capital,this the Twenty-seventh day of March. 2023 y. S '.6 1J • Secretary of Jute Tendtint;Number:7.7c824800CU 'fit authenticate this certitieate,rtsil the following♦10,00er this atomiser,and then Won the instructions disp}a}ed. Intyr:uscrsic s.sunhie.nr %NilinzslCerttrirateUAtatissiCertifleatesothrnticatiud Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services WBENC N&?IONAL COUNCIL a•.'Melt.sawesa 1tNa,,,ta hereby grants women's Business Enterprise Certlt• - Natienaication to Phillips Infrastructure Holdings,Inc.DBA Phillips and Jordan,Inc./Rowcon,LLC/P&J Environmental Services,LLC who has successfully met WBENC's standards as a Women's Business Enterprise(WBE). This certification affirms the business is woman-owned,operated and controlled and is valid through the date herein. WBENC National WOE Certification was processed and validated by Women's Business Enterprise Council-South,a WBENC Itegional Partner Organization Certification Granted:February 28,2019 Expiration Date:February 28,2024 WBENC National Certification Number:WBE1900471 W B E C Authuomd by Phil,Mire.Prendnu W,n,nh Burnes.Enterprise Council-South .A ICS'237990,237110.237120.237210,21N910.561730.562119 N515C:72140W0 g vac wy \ WBE6EAS' WBEC were MEG was; Irma C011 L W BFAII 23 , Solicitation 2023-431-ND { y Debris Removal and Disaster Recovery Services 3 APPROACH AND METHODOLOGY 3.1 Technical Approach We have consistently delivered essential services throughout a community's event evolution. Our commitment remains unwavering,and we are determined to reinforce it through our actions. • With an established track record of success,we actively provide effective solutions to impacted communities,ensuring their immediate and long-term needs are met. As a reliable partner in and out of crisis,we are here to support you. • Our purpose is to support communities when disaster strikes,and we have a clear action plan for their recovery and long-term growth.Through continuous improvement and innovation,we enhance our response capabilities to meet future challenges.We prioritize community resilience and sustainability,offering the necessary resources,services,and expertise to help communities rebuild and thrive. • Our efforts extend beyond immediate response.We are dedicated to assisting communities throughout the entire event evolution,from preparedness and response to recovery and resilience building.We are committed to listening,learning,and adapting,incorporating valuable feedback and lessons from past experiences to improve our services and exceed community expectations always. With our enduring presence,ongoing support,and steadfast commitment,you can rely on us. As we outline our approach to a typical disaster event,rest assured that we will work closely with you to customize our strategy based on the unique attributes of your community and the specific challenges you face. 24 awe ° Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services OUR APPROACH TO A DISASTER LIFE-CYCLE DISASTER EVENT RESPONSE • Activate P&J Pre-Positioned Contract(NTP) . Mobilize • Notify Partners&Subcontractors . Debris Assessment • Submit Financial Bonding and Insurance • First Push • Review Contract Requirements • Ancillary Services & p, a/ t RECOVERY PREPARATION • TDSRS Set-up and Management • Award Pre-Position Contract • Debris Removal,Reduction,Disposal • Post-Award Planning&Development Project Close-Out • Annual Training • FEMA Reimbursement Assistance • Storm Watch with Owner&Monitoring Company • Pre-Event Coordination with MF. ATION Owner&Monitoring Company • Post-Event Debrief ^ Lessons Learned • Plan Adjustments We approach disaster missions as part of a continuous cycle of preparation and response. 3.1.1 Preparation Following the award of a pre-positioned contract,our senior management team will meet with City representatives to develop preparedness plans via teleconference or in person.Pre-planning includes but is not limited to identifying proposed Temporary Debris Storage&Reduction Sites(TDSRSs),equipment staging areas,and landfills authorized to receive debris for final disposal,as well as points of contact for stakeholders who would participate in a disaster debris management effort. We will participate in the City's annual training exercises and continuing education throughout the year to maintain awareness of the most up-to-date practices,policies,and regulations affecting disaster debris management and FEMA reimbursement procedures. 3.1.1.1 Pre-Event Coordination We monitor storm development during storm season and plans for potential activation in predictable disaster events.The management team initiates pre-event communication with the City representatives up to 96 hours before the anticipated event to plan for mobilization. This includes but is not limited to identifying and notifying relevant stakeholders and suppliers,establishing government relationships and contacts,and determining whether we have projects nearby that could offer resources or personnel in the event of contract activation. 25 `° � Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.1.2 Disaster Event Upon contract activation and issuance of Notice to Proceed(NTP),we will initiate mobilization of key management personnel to the Emergency Operations Center(EOC)within two(2)hours,notify partners and subcontractors of contract activation,submit financial bonding and insurance information to the City,and review contract requirements. Notice to proceed(NIP) EvMN WWI r t 4 l P8J in PM reports to EOC Emergency clearance Debris removal 8 communication operations begin DMS operations with client Pre positioning resources begin Begin mobilization& staging of clearance crews 1•i.•rere l.•Preelictable./si'ent,ilubi/i;entinn 7inm/inc Notice to proceed(NIP) 4 ems wind PM reports to EOC Emergency clearance Debris removal& operations begin OMS operations begin Begin mobilization& staging of clearance crews Figure 2:Non-Predictable Event Mobilization Timeline 3.1.3 Response The magnitude and predictability of an event affect the timeline of every debris management project.We aim to remove debris within 90 days and reduce and dispose within 120 days.The P&J management team(see Section 2.2.1)will work closely with City representatives to complete debris management activities within FEMA reimbursement timelines.If additional time is needed,we can assist the City in filing for an extension. 3.1.3.1 Mobilization From the EOC,the P&J management team will work with City representatives to coordinate resources based on damage assessments and route prioritization for any First Push efforts.We will modify pre-event sectoring,personnel and equipment,and staging area plans to fit actual site conditions and begin mobilizing subcontractor personnel and equipment. P&J anticipates the following scale of mobilization of people(management and crews) and equipment (hauling and reduction/grinding)during a small,medium,or large event response. P&J will work with City representatives to communicate with the public about debris segregation and other project information during debris assessment and mobilization. 26 Y1i rSolicitation 2023-431-ND - Debris and D Removal isaster Recovery Services 0-48 Hrs 48-72 hrs 90 hrs 1 week 2 weeks a+ C 1 Operations 1 Operations 1 Operations 1 Operations 1 Operations > Management Manager Manager Manager Manager Manager LU Team Members 1 Project Manager 1 Project Manager 1 Project Manager 1 Project Manager 1 Project Manager y 1 Foreman 1 Foreman 1 Foreman 1 Foreman 1 Foreman td ✓ Tree Crews 3 Bucket Trucks 5 Bucket Trucks 10 Bucket Trucks 10 Bucket Trucks 10 Bucket Trucks N t4 Hauling Units 5 Trucks 10 Trucks 15 Trucks 25 Trucks 25 Trucks to Reduction/ 1 Excavator 2 Excavators 2 Excavators 2 Excavators 2 Excavators TDSRS Equipment 1 Loader 2 Loaders 2 Loaders 2 Loaders 2 Loaders with Operators 2 Grinders or ACI's 2 Grinders or ACI's 2 Grinders or ACI's 2 Grinders or ACI's ++ 0-48 Hrs 48-72 hrs 90 hrs 1 week 2 weeks C d 1 Operations 1 Operations 1 Operations 1 Operations 1 Operations LIJ w Management Manager Manager Manager Manager Manager Team Members 2 Project Managers 3 Project Managers 3 Project Managers 3 Project Managers 3 Project Managers 3 Foreman 5 Foreman 5 Foreman 5 Foreman 5 Foreman 03 V (1) Tree Crews 10 Bucket Trucks 15 Bucket Trucks 25 Bucket Trucks 50 Bucket Trucks 50 Bucket Trucks E = Hauling Units 15 Trucks 25 Trucks 50 Trucks 75 Trucks 75 Trucks .a 0) Reduction/ 2 Excavators 3 Excavators 3 Excavators 3 Excavators 3 Excavators 2 TDSRS Equipment 2 Loaders 3 Loaders 3 Loaders 3 Loaders 3 Loaders with Operators 3 Grinders or ACI's 3 Grinders or ACI's 3 Grinders or ACT's 3 Grinders or ACI's 0-48 Hrs 48-72 hrs 90 hrs 1 week 2 weeks C 1 Operations 1 Operations 1 Operations 1 Operations 1 Operations > Management Manager Manager Manager Manager Manager LLI Team Members 3 Project Managers 5 Project Managers 5 Project Managers 5 Project Managers 5 Project Managers d 5 Foreman 10 Foreman 10 Foreman 10 Foreman 10 Foreman RI ✓ Tree Crews 25 Bucket Trucks 35 Bucket Trucks 60 Bucket Trucks 75 Bucket Trucks 75 Bucket Trucks 9 r a) a) Hauling Units 25 Trucks 50 Trucks 125 Trucks 150 Trucks 150 Trucks -J—I Reduction/ 3 Excavators 4 Excavators 5 Excavators 5 Excavators 5 Excavators TDSRS Equipment 3 Loaders 4 Loaders 5 Loaders 5 Loaders 5 Loaders with Operators 4 Grinders or ACI's 5 Grinders or ACI's 5 Grinders or ACI's 5 Grinders or ACI's • Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.1.3.2 Debris Assessment We will coordinate with City representatives to assess the debris quantity,which will help determine the amount of personnel and equipment needed,the estimated timeline of debris removal,and whether any additional TDRSs could be necessary to speed up operations. 3.1.3.3 First Push Within 24 hours of NTP,P&J will mobilize first-push crews to begin clearance operations.This emergency road clearance will occur in concert with the debris assessment and focus on maximizing public safety while minimizing further damage to utility systems and public infrastructure.A typical first push crew will consist of one(1) Foreman with a truck,one(1)Equipment Operator with loader or skidsteer,and two(2)Laborers equipped with chainsaws and rakes and supported,if necessary,by several transport trucks. First Push efforts are considered the first 70 hours following NTP,or roughly three(3) days. 3.1.3.4 Ancillary Services We can provide the additional essential services,through our dedicated partners,to support your community during disaster events,including but not limited to the following • Ice&Water Delivery Some of our valued partners that help us deliver • Mobile and Portable Generators/Light Plants ancillary services. • Mobile Kitchens&Food Service • Temporary Housing/Shelter t��: • Mobile Unit Services(Laundry/Restroom/Showers) SAFESn SUNBELT i ) .i1.T/.... • Mobile Office Units • Emergency Fuel Service GRANNYS • Temporary Bridges and Barges • Satellite Telephone Communications • Community Relations ■ ^ud ALLIANCE • Blue Roofing u.J I,,,, L.o,,.,C, 28 1 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.1.4 Recovery 3.1.4.1 Debris Management Sites (TDSRSs) y'alp*Aso eam.sl !Au w- Establishing multiple TDSRSs (also referred to as .,,,.,,,,.•_,,,, ` 1 TDSRSs)to accept debris early in the mission schedule .....•..... /L significantly improves removal efficiency.At thePow ��•- , WI.beginning of each disaster debris management mission, A - 1 ; r.�. I ._ we will work with the City to determine or verify //_ . ►�, """ I TDSRS locations,along with each site's feasibility, operational limitations,and environmental -444 1 Gon•nc:''. characteristics.If it is necessary to obtain additional �„,. r.rnw TDSRSs,City representatives will assist with identification and permitting. We will verify or establish Debris Zones and prepare TDSRS based on these plans. Construction of a TDSRS can be accomplished within 2 days and can include: o� • Tower Construction ■ • Site Set-up - h..m,o,.. CDNSTRUCIK*16 DEMDUTpN • Site Security "'D'o""S • Baseline Environmental Screening Hf = - C--E t 125-30 FT During this time,the P&J management team will engage a third- OFFKES VEGETATIVE DEBRIS party monitoring company to begin certification of haul trucks ASH PR and safety inspections. Top BtQCRS it .waR"""c.i.""' UB GaNDFRS Additional information regarding P&J's TDSRS operations plan can he found in Section 3.5 of this proposal. 3.1.4.2 Debris Collection & Removal After issuance of NTP,P&J will begin collecting and transporting all eligible storm-related debris from public ROWs to TDSRS or a landfill,as determined by the City. We handle the following classifications of debris: '* - I �. i ,::. � • Vegetative Debris r� "►.� "b • C&D Debris + • • Hazardous Trees&Limbs f. � • Hazardous Stump Removal • Specialty Debris Removal • White Goods • Vehicle&Vessel �P&J EXPERIENCE We collected and processed over 1.4 million cubic yards of vegetative and C&D debris during the 2022 Hurricane Ian disaster debris management mission. 29 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services • Marine Debris Removal • Sand/Soil Removal,Screening,&Replacement • Animal Carcass Removal • Cadaver Recovery&Identification • Private Property Debris Removal&Demolition • Asbestos Containing Material • Structure Demolition&Removal • HHW Disposal • Electronic Waste Disposal • Freon Removal 3.1.4.3 Debris Reduction We balance vegetative debris reduction through a combination of grinding,open pit burning,and air curtain incineration to account for current wood chip and mulch markets and landfill capacity.Marketable trees transported to TDSRS can also be segregated rather than reduced and beneficially reused to produce dimensional lumber,firewood,and landscape timbers. For C&D debris,we will seek recycling and beneficial reuse opportunities where feasible,including: • Segregating recyclable building material at curbside for direct transport to recycling locations, • Loading and transporting mixed CASED to authorized landfills where it is sorted to segregate recyclable building material,and • Hauling mixed C&D debris to a TDSRS where it can be segregated,reduced,and recycled. Our preferred approach to C&D reduction is to haul debris to a TDSRS and reduce by compaction,reducing the volume to be hauled to a landfill while still leaving opportunities to beneficially reuse components.This approach reduces disposal fees on average by 50%. 3.1.4.4 Debris Final Disposal & Haul-Out Once reduced or processed,we will haul all debris materials to their final disposal location,as determined by the City. 3.1.4.5 Project Close-Out Upon removal of all debris transported to TDSRSs for reduction,we will demobilize equipment;remove inspection towers,fencing,erosion control devices,and signage at each site;and return the site to equal or better condition than before the project start.TDSRS closure is generally accomplished within 30 days of last receipt of vegetative debris. Our Operations Manager will conduct a final closeout inspection of each site with a City representative,who will formally release P&J from site control after conditions meet approval. 30 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Closeout environmental screening will also be performed for each TDSRS after initial site restoration to assess whether operations significantly impacted the soils and/or groundwater,compared to baseline data. If significant differences are found,additional site restoration will be completed to the greatest cxtcnt feasible. 3.1.5 Mitigation 3.1.5.1 Post-Event Debrief Following the completion of a debris removal mission and TDSRS closeout inspections,our Operations Manager will meet with a client representative to assess how well the pre-event planning modeled actual conditions,address any lessons learned,and determine areas of success as well as potential improvements for future event response plans. 3.1.5.2 Infrastructure Rehabilitation & Resiliency Improvements The enterprise mission of the Phillips family of companies is to modernize,build,and maintain resilient critical infrastructure.The work of our collective companies strengthens communities'ability to withstand disasters by ensuring the power grid and water resources infrastructure facilities are fortified against higher winds and flooding risks.Our disaster debris management services are only a piece of the services offered to help prepare for and weather a disaster event.Our understanding of this work makes us uniquely suited to assess not only damage in the moment but also potential solutions for future events. 3.2 Equipment Resources—Company Owned Our equipment deployment strategy uses corporate-owned assets for initial response and back-end debris reduction operations,while subcontractors provide assets for debris collection and transportation operations. With over 70 years in land clearing and infrastructure construction combined with 40 years in disaster response,we have an extensive production fleet and related equipment strategically located at in-house storage and maintenance shops throughout the country,mobilizing quickly regardless of location. The following table illustrates our owned equipment relevant to the anticipated scope of work.Our full fleet, both owned and rented equipment,includes more than 900 heavy and specialized pieces of equipment,and we maintain national accounts with major equipment vendors to deploy and service equipment as needed.A more comprehensive listing of our owned equipment is available upon request. TYPE OF EQUIPMENT OWNED QUANTITY TYPE OF EQUIPMENT OWNED QUANTITY ALL TERRAIN UTILITY VEHICLE 60 GRAPPLE/PRENTICE 19 BUCKET TRUCK 6 OFF ROAD TRUCK 112 CHIPPERS/GRINDERS 6 ON-ROAD DUMP TRUCK 13 CRANE 4 PICKUP 528 DOZER CLEARING 13 PIT BURNER 5 DOZER HEAVY 123 PUMP 25 DREDGE EQUIPMENT 24 SKIDDER 2 EXCAVATOR CLEARING 39 SKIDSTEER LOADER 40 . F � Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services EXCAVATOR HEAVY 135 SWEEPERS/BROOMS/FORK 13 ATTACH. FARM TRACTOR 46 TELEHANDLERS/FORK LIFTS 16 FELLERBUNCHER 6 VACUUM TRUCK 3 FORWARDER 5 WATER TANKER OFF ROAD 18 FUEL/LUBE TRUCK 33 WATER TRUCK 20 FUEL/OIL TRAILERS 35 LIGHTPLANT 45 GENERATOR 11 LOADER 71 GPS EQUIPMENT 179 LOWBOY 9 GRADER 16 MECHANIC TRUCK 24 P&J will mobilize within 24 hours of NTP from multiple locations,regardless of the disaster size. 3.3 Equipment Resources—Subcontractor Owned P&J has pre-positioned subcontractors with adequate equipment and a database of pre-registered local subcontractors. Equipment lists for several of our proposed subcontractors are provided on the following pages. 32 /° Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services LCS Restoration Services LLC. Orkessfr► fret tees LCS Restoration Services Owned &Operated Equipment Trucks& Equipment 9 150 CY Sett Loader Debris Truck 1.65 CV Self Loader Debris Truck 1 35 CY Dump Truck 4-30 CY Tri-Axle Dump Truck 2-Bucket Trucks 1-110 CY Walking Floor 1- 75 CY Demo 1 railer 1- 65 CY Demo Trailer 1-50 Ton Lowboy Trailer 4-Skid Steer Loaders(236,242,299112,29903) 3-Semi Tractor Trucks 2-30CY End Dump Trailers 1. John Deere tractor 85HP w/loader and all implements 1- 312 Cat Excavator 1.- Cat Bulldozer D3K2LGP 1- Wheel Loader WA3205 1- Command/Maintenance Center Multiple Support Trucks&Qualified Supervisors Leased Equipment Excavators,Wheel Loaders,Bull Dozers Multiple Equipment Trailers-goosenecks,tags and pindle hitch Additional Leased Equipment Available Upon Request Marine Eauloment Shallow Draft barges 10-14 FT to 17 FT JON Boat 1-24 FT Utility Boat Additional Marine Equipment Available Upon Request 33 if Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Medek Corp Trucks Pap 1 of 6 Medek Cor• • Master Automobile List Trurh n Typi Description 'DIN to mb.. 1-13 Bucket T-13 2001 Chevy C60(60'Bucket Truck) 1G817H1C71J508277 T-14 Grapple Truck ?004 Kenworth T800(Grapple Truck) 1 NKDL40X54)0658?6 T-15 Parts Truck 1996 F350 4x4 5.3 Ltr. 2FTHF36G9TCA06674 1-17 Grapple Truck 2005 Western Star 4900sa(Grapple Truck) SKKHALAVXSPU57519 T-19 Pick-Up 2002 GMC 1500(gas Standard Cab) 1GTEC14V52E144612 T 27 Service Trk 2016 GMC 3500(Service Body Truck) 1GD42VCGXGF280059 T-29 Service Trk 2008 Ford(Service Body Truck) 1FDWX35R68EA29141 1-34 Grapple Truck 2001 Kenworth W900(Grapple Truck) 1XKWDBOX371122190 T-37 Service Trk 2016 Chevrolet Silverado[Jeremy] 1GB4KYC8XGF285569 T-38 Crane Svc Trk 2012 Ford F550(Service Body Truck•Cranel 1FDOXSHTOCEC46668 T-39 Service Trk 2020 Ford F550(Service Body Truck) 1 FDOWSHT1 LEC38274 r-40 Crane Svc Trk 2020 Ford F550(Service Body Truck•Crane) 1 FDOXSHT7LEC38275 T-41 Lube Truck 1999 Kenworth T800 1 NKDL90X0XJ792714 T-42 Service Trk 2022 Ford FSSO[Trey] 1FDOW5HT2NED70771 T-43 Service Trk 2022 Ford F550(BBeall] 1 FDOW5HT2NED86470 1-44 Service Trk 2022 Ford F350 Super Duty Truck (Mark) if D8W3F65NEC38091 T-4 6 Grapple Truck T-17 2005 Western Star 4900sa(Grapple Truck) SKKHALAVX5PU57519 T-47 Bucket 2002 Intl 4700(65'Bucket Truck)(Old T-01) 1 HTSCAAN92H512234 r-48 Pick-Up 2010 Chevy 1500 4x4 5.3 Ltr(gas)(Old T-16) 1GCSKSE3XAZ244107 T 49 Pick Up 2015 Ford F1SO 2.7 Itr (Daniel)(Old T-33) 1FTEW1EP7FKF20502 T-50 Pick-Up 2019 Chevy Silverado 1500 Double Cab 2GCVKPEC5K1173743 T-51 Pick-Up 2017 Chevy Silverado 1500 Double Cab 1GCVKREC7HZ371753 T-52 Water Truck 2016 Freightliner Water Truck 3ALACXDTHDJG4126 r 53 Pick Up 2020 GMC Sierra 3500HD Denali[ASM] 1GT49WEYOLF241759 r-54 Grapple Truck 2023 Peterbilt 567 (Grapple Truck) 1 NPCL4OX5PD887518 i-55 Suburban 2008 3/4t.Suburban 3GNGK26K98G312202 T-56 Pick Up ,2022 2500 Chevy 2WD 1G8OWLE73N317270 T-5 7 Pick-Up 2022 GMC Denali Sierra 2500[RWC] 1GT49REVXNF360052 T-58 Pick-Up 2023 GMC Denali Sierra 2500[Justin] 1GT49REY5PF156679 T 59 Service Trk Nick's Service Truck 'ON ORDER` T 60 Grapple Truck 2024 Peterbilt 567 1NPCL40X1RD656456 T-61 Grapple Truck 2024 Peterbilt 567 1 NPCL40XXRD656455 Air Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Medek Corp Equipment Page 2 of 6 Medek Corp • Master Equipment List Equip* Type Description V1N Number E 02 Sri Equip Tr 2000 Butler Trader 1BUD18203Y1004136 E-06 Dump Trailer 2004 CAM Dump Trailer 5JPBU16214P007988 E-07 Stump Machine 2004 Vermeer 1102A 1VRN151334100116b E-1S Sm Equip Tr 2008 Texas Pride Trailer 1B9G2HBE48A624963 E-16 Tractor 2008 Kubota Tractor 54711 /Loader B5473 E-20 Utility Trailer 2011 Down To Earth Utility Trailer 5MYUU1216813035399 E-25 Track Loader 2010 Terex PT100 Track Loader 01/04208 E-39 Enclosed 2015 Diamond Cargo Trailer 53NBE3038F1024768 E-41 Dozer 2001 John Deere 6S0 Dozer T0650HX889799 E-42 attachment Attachment Kttbota 51Hp WWD Cab r Bucket C1053 Tractor Kubota S1HP WWD Cab Tractor Tractor 50342 E-43 Light Tower 2011 Light Tower 5AJL51619BB014189 E-45 attachment 110"Root Rake 7791902 E 46 Lg l oader 2004 John Deer 624J Wheel Loader DW6241Z590464 E-47 Excavator 2011 Volvo 250 Excavator EC2S0 EC250D1210033 E-48 Lg Equip Trailer 2008 load King Trailer(LowBoy) 5LKL4935881027113 2E-50 Storm Trailer017 Edgewood Utility Trl-Storm Trailer 1E9US2424HS589010 Ni E-53 Power Washer Hot Water Pressure Washer MHC3-30324 E-54 Tub 2016 Vermeer Tub Grinder 7000 1VRY46366G1001037 E-55 attachment NYE SHX250U hydraulic Stump Harvester 516516 NYE 54"Integral Thumb/Rake Combo for E-56 attachment EV250 516513 1 E-57 Welder Trailblazer 325 We='di" 'Mtl112031OR E-58 Snt Equip Tr 2017 Down to Earth Trailer SMYEE2027HB055544 E-60 attachment Rockland 6yard Rollout Bucket 109069 E-63 Excavator 2012 Volvo Excavator EC250DL EC250DL21010,: E-64 DSS-3 Master Asphalt Package(Racecar) PD19003MAP E-68 attachment Rockland 6 yard Chip Bucket E r 69 Fork L,ft Nissan Forklift 50 Model:P102A25PV E-70 Loader 2019 Kubota R530 SN:11691 E-71 Lg wade( John Deere Wheel loader 544K DW544KP623287 E-73 Tractor Attachment Land Pride 14"Batwing Mower E•74 Excavator Attachment NYE 54"Rake/Thumb SNt S17275 E-75 Dozer D6 CAT D6RXL Dozer AAX01528 E-76 waste Grapple 42"Serco Waste Grapple(Spare) E•71 Cat 326(purch'20) CAT Excavator 326FL FAWGL00674 E-78 Horizontal Grinder 2020 Peterson 5710D 40D-240-2583 35 if Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Medek Corp Equipment Page 3 of E-79 Cat 326(purch'21) _CAT Excavator 326FL FCWGL00283 E-B0 Cat 326FL(purch 521) 2017 Caterpillar 326FL Excavator FCWG1.10229 E•81 BurkettNester E-82 Utility Trailer 2021 Extreme Trailer(Doolittle) 1DGRS2228MM046966 E-83 Air Compressor Air Compressor C I,M 18'1 20 1 80 5 1 600S/ E•84 Welder. T 38 Big Blue 400 Pro Miller NB1207..8R E-85 attachment(8/5/21) 2021 Rockland 8 yd Roll Out Bucket SN:184117 E-86 Cat 326E L(purch 9/21) 2016 CA1 326FL Excavator WGL00837 Attachment:Rotobec Saw 2018 Rotobec RPA3045R Grapple Saw E•87 TAN:8603864 Grapple (9/21) E-88 Dozer 2019 John Deere 700K Crawler Dozer SN' 1T0700KXPKF362142 (9/21) E•89 Attachment.NYE Hydraulic New NYE Extreme Serv,ce Hydraulic 518541 Stump Harvester Stump Harvester Mode_SHX250UH E•90 lowboy 10/2/ 2022 Eager Beaver 55GSL 4 Axle Trailer 1125D5530N1085590 E-91 Attachment Dozer Rake Flop Back Dozer Rake 11' RKD1011 E-92 ASM SC 2021 Nester Modified E•93 Utility Trailer 2021 Edgewood Utility Trailer 1E9US2826MS589286 E-94 Utility Trailer 2021 Edgewood Utility Trailer 1E9US2820MS589302 - E-95 Utility Trailer 2021 Edgewood Utility Trailer 1E9US2827MS5B9300 E 96 CAT 326(porch 22) 2019 CAT 326FVF 8R20579 E-97 CAT 938K 2013 CAT 938K Rubber Tire Loader CAT 0938 KPSWL0176_6_ E-98 Horizontal Grinder 2/22 2021 Peterson 5710D Gander 40D-246-2656 E-99 CAT 326 w/reg.bucket 3/22 2018 CAT 326FL Excavator SN1 FBR20408 E 100 CAT 325f1 w/grapple saw 2018 CAT 325FL Excavator SN. ND120144 3/22 E-101 D6 with Winch 3/22 2015 CAT D6N LGP w/winch PBA02566 E-102 CAT 326FL 4/22 2015 CAT 326FL SN FCWGL00695 E-103 Horizontal Grinder 3/22 2022 Peterson 5710D Grinder 40D-282-2711 E-104 Bandit 3090 3/22. 2021 Bandit 3090 Track Chipper SN: 516118 • • E-105 Attachment:NYE Hydraulic NYE Hydraulic Stump Harvester 518819 Stump Harvester E-106 Trommel Screen .'018 Terex Trammel Screen TTS6201 SN TRXT5620PDG177671 E-107 CAT 326 FL[4/22 purl 2017 CAT 326FL Excavator SN:0WGL10279 E-108 Dozer 14/22 purl 2019 CAT DSK2 LPG Dozer SN KY207500 f-109 Rotobec Saw Grapple RPA 3045 w/RGS ? SUPER DIESEL MUDDOG LG STEAM E•110 Steam Cleaner Se 22 07871 CLEANER, E-111 Steam Cleaner-Trailer 2022 Tow Master Trailer 1DFBU2125NN149533 E ,• - Solicitation 2023-431-ND > ;. • Debris Removal and Disaster Recovery Services mo_,Mek Carp Eajip•„ern Page 4of6 1 1_ t rs=•0 r.tr•r 201/CATERPILLAR HARVESTER 522 8. S#F7C00328 E 113 Quadco Saw HeadQUADCO 2900 INTERMITTENT HEAD 5#QU2900336 W/QFH 4597 BACKING PLATE, E-114 Radial Material Stacker EcoStack 6536TR 70 E-115 724K Wheel Loader 2018 John Deere 724K 1UW724KZCJF692256 Pemb 12yd bucket Pemberton 12 yard High Dump Bucket SN:414922 (attachment E-1151 E-116 Pemb 8yd high tip bucket Pemberton 8 cyd High Dump Bucket SN:800405L E•117 Fuel Trailer[#1j 2022 Thunder Creek MTT920 G3 Trailer 56ZL1 UJ26NP000645 E-118 Fuel Trailer[#21 2022 Thunder Creek MTT920-G3 Trailer 56ZLI UJ22NP0001 i 1 2022 Edgewood Hardox Steel Storm E 119 Storm Trailer 7/22 1E9U52827NS589332 Trailer E-120 950M Wheel Loader 2019 CAT 950M Wheel Loader SN:J1502372 E-121 Doppstadt Trammel Screen 2022 Doppstadt 720,2 Trammel Screen Shr 1381 Attachment:Chip Bucket 10 E-122 WerkBrau 950 Wheel Loader Bucket SN.0042995-1-1 yd E-123 CAT 326(822 pur) 2018 CAT 326FL Excavator SN:FBR20727 E-f ! 4RI._cAT 330FL R CAT 330FL Hydraulic Excavator SN:MBX20285 • E 125•( J CAT 326FL CAT 326FL Excavator w/ SN:FBR20460 thumb,coupler,bucket E-126 Attachment:Mulcher CAT Mulcher, HM4015 w/bite limiter SN. BF300101 CAT 325FL Hydrauh, E-127 CAT 325FL Hydraulic Excavator SN NL)._13ti:_ Excavator E 128 Attachment Rockland LRC Attachment:Rockland LRC Grapple[tor Grapple[for 950K] 950K) SN 7897601 E-129 2021 JD 624P Wheel Loader JD 624P Wheel Loader SN- 1 DW624PAJMLZ12232 E-130 Wanco Arrow Board W eco folding frame arrow board SN- 5F1151011J1001083 E-131 Fuel Trailer[n3) 2021 Thunder Creek EV990 SN:56ZL1UF29MP001408 F•132 Rotobec Saw Grapple Rotobec RPA 3045R Grapple with saw SN: 10017200-1-1 134 Side Side 2023 Polas"s G23GMP99AJ 3NSGMP995Ph"450326 E-136 High Tip Bucket Tag 126"HTRO Bucket 10 Cyd Fusion SN:QC1000HTRQ E-137 NYE Stump Shear NYE SHX2SOU 518919 E-138 NYE Rake Combo NYE Rake w/Integral Thumb 518930 E-139 NYE Rake Combo NYE Rake w/Integral Thumb 518931 E-140 NYE Rake Combo NYE Rake w/Integral Thumb 518932 E•141 Lemac Root Rake Lemac 5 Tine Rake S/N 12202 E-142 Lemac Root Rake Lemac 5 Tine Rake S/N G2210 IV Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Medek Corp Equipment Pages of 6 E-143 Lemac Root Rake Lemac 5 Tine Rake S/N G2206 Irairgaq E-141 Lemac Root Rake Lemac 5 Tine Rake S/N G2205 E-145 NYE Stump Shear NYE SHX250U E-146 JRB Boom JIB 2021 JRB Boom JIB S/N J000146725-1 E-147 Wheel Loader Bucket Cat 950 Wheel Loader Bucket E•148 Big Tex Trailer 2023 Big Tex Gooseneck Trailer 16V3F3827P6268006 E-149 Tub Gnrde- 2022 Vermeer TG7000 Tub Grinder S/N 1VRM46BF3N1050001c4 E-150 Lube trader 2023 Thunder Creek Trailer SL1T460 S/N 56ZL1UN29NP001928 E 151 Weiler Skidder 2020 Weiler S350 Skidder S/N 1W90S350N1.000132 Miller Multiprocess Machine Welder S/N:NC320726C E 15Z &Wire feeder Dual Feed Migun(Welder) feeder S/N: NC055014U E 153 John Deere Log Loader 2016 John Deere log Loader&Sawbuck 1T0437DDEFC288S84 E-154 InTech Enclosed Trailer InTech Enclosed Trailer 1Z9GG4022FN374314 E-155 Track Loader CAT 963K Track Loader S/N LCS009S2 if Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Medek Enterprises. LLC. r^4 Type Description VIN Number Ptata 1-1003 Tractor __ 2007 Kenworth 7600(Red_, 1XKAD69X37R204841 UN15204 T 1004 Tractor 2007 Kenworth W900L(Cream/Orangel IXKWD89X771182086 XA14325 T 1009 Tractor 2018 Peterbilt 389(Red) 1NPXGGGG700601574 XA14346 T 1010 Tractor 2018 Peterbih 389(Blue) 1NPXGGGG20D601S77 XA14347 — T 1011 Heavy Tractor 2019 Kenworth T800(Red) 1XKDP4TX8Ki229346 UN15211 r T-1072 Heavy Tractor 2023 K_enworth W9001 iRed) 1XKWP4TXXPR2S533S UN15229 T-1013 Tractor 2013 Kenworth T800 1XKDD49X4DJ356064YA59530 1-1014 Tractor 2013 Kenworth T800 1XKD049X701343888 YA59529 T-1015 Tractor 2023 Kenworth T880 1XKZD49XXP1261163 YA59531 T-1016 Tractor 2023 Kenworth T880 3WKZD49X9PF261160 YA59532 1-1017 Tractor 2024 Kenworth T880 1XKZD49X3R13366_37 YA59539 —, T-1018 Tractor 2024 Kenworth T880 1XKZD49X1R1336836 YA59538 Unit rs lrailer Description VIN Number 0,,,r. °E-1001 Log Trailer 1989 Sopko Trailer 159L54027K1215122 7 F-1002 Demo 1998 ii Trailer 159253420WM006793 E 1003 Walking 2017 Innovative C III ISF 45 Live 1Z9284520H_T199013 415 b 1C'TL- E-1004 Walkng 2018 Innovative C-IT1 ISF-45 Live 1792b4527JT199175 -7 i;I_i5T.. E-1005 Walking 2022 Innovative Chip Trailer 1292B4522N7199154 E 1006 Walking 2022 Innovative Chip Trailer 1292B4520N-199251 E-1007 Chip 2022 Kafiri Chip Trailer SDDKV4220N1068831 221 1041M E-1008 Chip 2022 Kalyn_Chip Trailer SDDKV4224N1068833 221105TM E-1009 Chip 2021 Kalyn Chip Trailer SDDKV4529M 1028086 221106TM - E-1010 Chip 2014 Peerless Trailer 1PLE04529EPM58299 E-1Q11 Chip 2014 Peerless Trailer 1PLE04527EPM58298 E-1012 Skidsteer Kubota Track Loader SVL97-2HFC 4411444F4,4411141411 III*. .444,1 .4 ill,/ rib l iao• 41, ,k. E-1014 Low Boy 110 HDG 2021 Trail King Lowboy-and- r iKI(.1 3 7Mhn,6828 Flip Axle FM Flip Axle 1TKR005 I 4 M NI 056829 E-1015 Dump Trailer 2005 East Genesis Dump Trailer I E I DI S3885RRB6607 E-1_016 Log Trailer 2022 Pitts Trailer LT40 SJYLT4228PPP26184 E-1017 East Unloader 2023 East Unloader Trash Trader 1E1U2Y286PR079793 E-1018 East Unloader 2023 East Unloader Trash Trailer 1EfL2Y284PR082174 E-1019 Walking 2014 Peerless Trailer Walking Floor 1PLE04522EPF58537 253514TM E 1020 Walking 2014 Peerless 48'Walking Floor 1P1104S29EPFS8535 253515TM- E-1021 Walkon9 2022 Kalyn Seibert Live Floor 5DDKV4524N10n9914 '53513TM E 1022 Log Trailer 2023 Pitts Trailer LT42L WYLT4225PPP26188 E 1023 Chip 2019 Peerless CTS 42 Trailer 1PLE04223KP-62209 E-1024 ��Chip 2019 Peerless CTS-42 Trailer 1PLE04227KP/62214 39 Air Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services L.D.0 INDUSTRIAL EQUIPMENT LIST Wyatt MI rn.toe E,,,Itrra_a, I TJranMY DEEMS MANAGEMENT-EQUIPMENT 124-4105•9128 `EMI Treces-vary Haul SP cA 8 SELF LOADERS wrh Tr91W21ab+CBYD(owned 12 NYertlrll'ageal torn WRECKERS,RECOYFIRY3a•&Tar' 2 SELF(GAGERSw.nrraera1tXlrci rDlootentaaD $520 Btcnwhton Road,Milian*PA YkT BEM 3 EaJt:(ET TRUCKS Kwne It 6 RDN/U3V03OY Imams 4 BJCr(ET TRUCKS Korttractedy 16 STLP,T3.AT DECK Trailrs 5 SMALL Dehna`ielkr)2S3C.C8YD Natl Pio,wp TittA I0 SIMALL 1•LAt DI:txt',Mae 5-I Olen It% f:E LCIF'F Immo 10 CREW WORK Tvkg251X1-3:O? 20 RCCAIo7FF haler 2 ON-SITE FUEL TANKS I DX,GCalrn, i faLtt.OFF DOrdelnete20-A010 33 NOT'! SEM MAC Tralers 7070 YAM Cc*y 'Al euata^s ilex arty hirmuuy rigerg at rJ 1tr4.xrr' enttiprwI Sirems•'KttaYla 'larUs'Bhtiers&other *NANO FLOOR haters*03.Cevb wi Jane 9C Mkc 'Oversize toad Oenvats ky 'Arn ore Ininsixnaeon 9Wannertfi50er cen Da EXCAVATORS 100-200 Seeps MDfle w+h Mee 'maw.)!trough,It immure3 w*,O1 shot mitre. trams vEG CEBRlS GPIFCER 1030iP Htrteren t 2 F04i13T10&MA WTENANCE-TOOLS+EQUIP Owant ty co COWLS BRINOEP 1QMP leoruorme 1 SERVICE TruclaiTmlbrn w ON-SITE FUR rranater taste 1000 Galan a STN.CtiAINSAWS 1g0-2E0 SERES 80 MATSTerteixw Rum)Way&cartNOT 90 E& STN-DaAINSAWs 380+3Fu SERFS 20 ae ttotatrr�l ww MOMSCFWJES:Yk200Tlxi 3 have aco rtaNnh ECG IFS:SAWS ,tt most rartai agency s. MlM E'+tt:AwAT17Fi yobIi.Ubar T<••9rJ‘s 2 Ste POLE SAWS 1211 8 O,w*'te .... PUSH/ANCHNES Said Sher/ceh Perim war CI*Xie 16 AlectlAr'.cs cam tIFICOLN250-300 Series W ylet5 10 bMtar,A1talments .43ate1 t+A'-' WHCE LOADERS 7010303 Sarin with Mat a Reis let b speck nIESEL GENFRATCFiS 1A148 A Harlan&ARC Attat hroehte mtmrruil to Cet V-'J[tH It tittles 3,5.F'rkh f;tlw 4 lxe ont prolonged MOBILE 103HT Stebana Fuel Powered 5 'acre time DEEMS FORWARDERS 3 AI dew)the NOTIFB: rewired to carry Fa 'Ay eerece truck!are egtalopsd*AKof o0ntpraseM BARGES gePeralnrs wiei ne0rteasa Y ptwer Inds. ,xryeax PPE& Set&ylTretk OkrwtO TRafFIC CONTPOL-FUU4PMFtin �,� NO1We ��1 - 'Fu Krr'!y Lult.tem.'swJ atti Sleese:avnture mehvrc aCO%Ste with Tort tarps r*o egenxy'a Nang vow J+3we are CRAS4i Tn wks a many smal krsal rnnlx*y rs.It rune oeutrrmt u r'idetttKI. a{irtlad Nal P? 'AI Dane Crews are moire)to F.'4ra';J,s<tlrktYin- FLAOOPI5+:mete i 8 &6faty�'lttdlic coned agnlxri the�nn�-t F"Pt N Crews era atioreted'oath 2 3 persoes reMieun, AM'ou"'OW", NOTE& '}llgneley 'Al CU3ro3l OBtlar,r,oa0309 egii mR r1.g eGAJCVO rr lr7tn tr18 ore M men Itm correct rect TraliG Crmeol egneromme aplrJrrll 'Atoms to,rare treat Cer11tOIr-aYrp19* We Nee Nixk d with merry eeiMY rgal?fe n 11w Gast rce 11[,t eo es*aauMtaw. 40 Air Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Mid-Atlantic Tree Service Equipment list YEAR MAKE MODEL VIM 2020 PETERBILT 389 1NPX140X71D731315 7070 PETERBILT S67 1NPtlPDX91D6/9407 2021 PETERBILT 567 1NPCX4EX3M0752E99 2023 PETERell1 567 1NPC140X.00871645 1999 MACK CL600 1142AD62C6XWO08075 2003 KW W9 1NKWLBOX331385660 1994 PETERBILT PAWPAW 1XPSD89X0RD339318 2000 PETERBILT 379 1NP5G000200531389 YEAR MAKE MODEL VIM 2018 EDGE ST-07 1E9U5262815589076 2020 EDGE 182 1E9U5272515589182 2020 EDGE 188 1E9U5262415589188 2021 EDGE 287 1E9US28214589287 2022 EDGE 308 1E9U5282XN5589308 YEAR MAKE Rtf1 .1 Vr4 2022 FORD F250 1F17W2813NEF18582 2021 FORD F250 1FTBW2813MEE04813 2020 FORD F250 1F171V28131EC59964 2021 FORD 1150 1FTFW1E87MX097486 2023 FORD F150 1FTFW1E81NFC13444 2016 DODGE 1500 106887104465277200 2010 CHEVY 1500 3GCRK1E33A0116506 2017 TOYOTA TACOMA 3TM0258NSHM03247$ 2004 CHEVY 2500 100NK23234F224601 2008 CHEW SUB 1GNFK16316R220404 YEAR MARE MODEL VIM 2012 FORD F550 1FOUFSHI10EC38944 2021 FORD F550 1FOOWSHT0ME079651 2000 FORD F550 1FDAWS5FBYEB62383 YLAA MAKE Mall Ye 2002 INTERNATIONAL 4700 1HTSCA$P6214543778 2004 INTERNATIONAL 4300 1HTMMAAR85f1699513 YEAR _MA _ 1 5114 VIM 2018 CARGO TRAILER 7H28E162110006617 2010 HUDSON 7TON IOHHTMBG7A1000039 2005 FLATBEAD EB20T TRAILER 112HBV32651070102 1998 RELIANCE TRAILER 7003341770 2004 IN TRAILER 4P50E202X41056128 2019 FONTAINE lowboy S71E52300113575703 2003 MAC DUMP 2020 LANDSCAPE 2020 Cwnond C 10 TON 2003 MUM M 9TON 2006 FLAT/EAD EMIT 12 TON 2021 BIG TEE UTILITY 16V1U1311M3033956 YEAR MAKE E+laEL YINW_ 1990 FORD L9000 1FTYR9OL9tVA26319 2005 PETERBILT TRACTOR IXPSDBOXOSN870956 1987 PETER9LT 359 1XP9DB9X6HN20449 1994 INTERNATIONAL 9400 Alabama 2004 NTERNATIONAI 4400 Colby 1995 INTERNATIONAL DUMP 4900 DITSOAAN7S4261565 41 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.4 Subcontracting Plan 3.4.1 Subcontract Procurement We classify our subcontractor strategy into three categories: • Key Pre-Positioned Subcontractors:with whom we have existing Master Subcontract Agreements (MSAs) • Pre-Registered Subcontractors:who meet our insurance and qualifications requirements and have been documented in our internal subcontractor database for potential subcontracts • Small&Disadvantaged Business Concerns:identified following a disaster event. 3.4.2 Subcontractor Utilization We anticipate approximately 60%of the work will be performed by subcontractors while the rest will be performed by P&J-owned equipment.We will perform 100%of the project management. 3.4.3 Subcontractor Training Years ago,P&J began to develop an innovative process for providing extensive training for both employees and subcontractors specifically for emergency/disaster response so that we stand ready to respond appropriately to each new mission.Disaster-specific training covers FEMA 325 Public Assistance Debris Management Guidelines,U.S.Army Corps of Engineers (USACE) concept of operations,USACE safety,and the FEMA Public Assistance program.This team training has augmented P&J's impressive response history. Employees and subcontractors assigned to support a debris removal mission will receive or already have received the following training,as needed: • Ongoing safety training and briefings to field personnel • Specialized task training as appropriate.Examples of special training programs included in a debris management safety program include,but are not limited to: • Loading and Hauling of C&D and Vegetative Debris • Tree Trimming Operations (Select Tree Removal,Leaners,Hangers and Line Clearance Tree Trimming) • Debris Disposal Training to Include Site Set-Up and Maintenance,Vegetative Debris Grinding, Vegetative Debris Burning,Disposal Site Safety and Environmental Management • Residential Clean-Up Operations • Household Hazardous Waste-Separation Operations • Ineligible Waste Inspection Management • Project Asbestos Management • Traffic Control • Sand and Mud Operations • White Goods Transportation and Processing 42 . ,.g, Solicitation 2023-431-ND „®� ° Debris Removal and Disaster Recovery Services 3.4.4 Proposed Subcontractors Company Name Location Designation Type Of Work Rio-Bak Corporation Wellington, FL SBE (FEDERAL) Hauling H & R Of Belle Glade, LLC Belle Glade, FL SBE Hauling Siboney Contracting Co. West Palm Beach, FL MBE Hauling Optimum Services, Inc. Okeechobee, FL HZ, SBE, VO Hauling BKW, Inc. Pensacola, FL WBE Hauling Emerald Coast Site Panama City, FL SBE DMS Management Construction EE&G Disaster Response, LLC Miami Lakes, FL None Env Drewery Construction Co, Inc. Nacogdoches, TX None Hauling Grillot Construction, LLC Belle Chase, LA None Hauling LCS Restoration Services, LLC Theodore, AL None Hauling LDC Industrial Hilliards, PA None Hauling Medek Tree Services, Inc. Mechanicsville, VA SBE Hauling Metrolina Landscape Co, Inc. Charlotte, NC None Hauling Mid-Atlantic Tree Services Toano, VA None Hauling Terry Bucks Contracting, LLC Gainesville, GA None Hauling Thunder Disaster Services, Inc. Waynesville, NC VO, WBE Hauling . ,- ,, .—_, _.,_, ,;Enterprise I HZ:HUBZONE I SBA: Smca,_ ,:.,,, .,ss Adnu,u acia,a,),H,_ti,,;,,,cr, 3cL_ SMALL BUSINESS ENTERPRISE I SDB:Small Disadvantaged Business I MBE:Minority-Owned Business Enterprise I VO: Veteran-Owned Business I WBE: Woman-Owned Business Enterprise 43 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.5 TDSRS Operations Plan 3.5.1 TDSRS Site Operations Plan Following confirmation of the TDSRS to be utilized for the temporary storage and reduction of debris,P&J will develop a TDSRS Operations Plan for each site.The plan will address the following functions: • Site management to include a point-of-contact and organizational chart • Site ingress and egress • Environmental baseline testing • Site preparation,including clearing,erosion control, and grading • Traffic control procedures k - ' • Site security and safety • The site layout/segregation plan will include air curtain incineration areas,mechanical chipping/grinding areas,ash storage or disposal areas,hazardous waste containment area, contractor work area,inspection tower,and safety zone clearance areas (100-foot clearance area between stockpiled P&J EXPERIENCE debris and incineration operations,and 1,000-foot clearance In 2011,we simultaneously operated over 45 TDSRS area from structures) during debris operations in response to the tornado super-outbreak that impacted the state of Alabama and Joplin,Missouri.More recently in 2017,we The environmental mitigation plan will include considerations simultaneously operated 21 TDSRSs in Florida following Hurricane Irma. for smoke,dust,noise,traffic,safety buffer zones,stormwater runoff,historic preservation,wetlands,and endangered species as appropriate. If the need is identified for P&J to obtain a TDSRS site for the City,P&J would assume responsibility for acquiring the lease and any necessary permits.As part of this process,P&J would work with the City GIS Department to ensure the site is not in a flood plain and that there is no historical significance to the property,then procure a lease with a landowner to acquire rights.The project team would coordinate with the necessary environmental permitting agencies to make sure that the site complies with all applicable laws and regulations and acquire the necessary permits in P&J's name. FEMA guidelines suggest that storm-related debris only be handled once.Debris segregation by type at the point of collection is beneficial to this effort.This will enable the debris hauler to deliver the segregated debris types to temporary,as well as final,disposal destinations without them having to be segregated at the TDSRS. Additional information regarding P&J's TDSRS operations plan can be found in Section 3.1.4 of this proposal. 44 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.6 Debris Removal Operations Plan 3.6.1 Sector Planning & Determination of Resources To facilitate effective emergency roadway clearance operations and associated debris removal operations,the disaster location may be geographically divided into one or more of the following: • Areas—a region comprised of an entire city or county,or several cities and counties,impacted in a similar manner and that can be effectively managed as a discrete project. • Sectors—a logical portion of an area that would be segregated based on the same factors considered for definition of an area as well as the number of established TDSRSs and their proximity to work activities. • Zones—a concise portion of a sector used to organize work ' crews and administer pass activities (i.e.,the number of times a work crew must pass through a neighborhood or r. commercial district to complete collection of debris). P&J uses the sector/zone concept to assign one or more subcontractors to a specific geographic area for debris removal. Once assigned,P&J requires each subcontractor to remain within their assigned sector/zone until all assigned tasks are completed. P&J will work closely with City representatives to develop a i=5481J EXPERIENCE sectoring plan that best fits the community's needs and provides a We collected and processed over 3,100,000 cubic yards tool to expedite debris removal operations.Boundaries defined for of vegetative and C&D debris during the 2017 Hurricane Irma disaster debris management mission. an area are easily recognizable and established based upon factors that include,but are not limited to,the following: • Municipality/jurisdictional boundaries • Roads,streams,landmarks,or other natural and manmade boundaries • Population density • Debris density • Type of equipment required for each area • Commercial property versus residential property • Degree of impact within the disaster location • Number of,and proximity to,disposal sites The two key factors in determining the resources required for a disaster debris management mission are: (1) the total quantity of debris in cubic yards,and(2) the number of days allotted for project completion.Once these factors are determined,a removal rate in cubic yards per day can be determined and the number of crews,trucks,and support resources calculated.Once the total required resources is known,the number of areas/sectors/zones required can be designated.In addition,resources will be allocated to operate and manage TDSRSs and,if necessary,manage landfill operations specific to debris disposal operations.Other 45 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services factors that can affect required resources are traffic conditions,haul distances,roadway widths,and load limitations.Debris types and density also can affect daily production rates and required types of equipment. 3.6.2 Mobilization, Schedule/Timeline Information regarding P&J's mobilization and scheduled operations plan can be found in Section 3.1 of this proposal. 3.6.3 Safety Program Our enterprise is committed to having a world-class safety program driven by PEOPLE �1 R ST our desire to put the safety and health of our people first on every project we undertake and every decision the company makes.The following key principles guide our program: • Strong,committed leadership • Individual accountability • Employee involvement and feedback • Continuous improvement 3.6.3.1 EH&S Program Overview Safety—A Core Value As a People First enterprise guided by a commitment to actively care,we believe a safe workplace and workforce are the only acceptable way to do business-and the only way to take care of the people,the environment,and the communities where we work.This commitment is a fundamental cornerstone of our business and is shared by all our enterprise employees,from executive to craft,as we pursue challenging projects.We embrace individual accountability at all levels,starting with our leadership and extending to our people and subcontract employees.Our Environmental,Health,&Safety(EH&S)Program aims to protect the safety and health of our employees,subcontractors,clients,and the public. Our program is based on our core values.It is implemented by personal accountability to our policies, protocols,and processes developed from best practices and lessons learned over decades of experience.As we strive for a world-lass safety program,we pride ourselves on exceeding regulatory requirements and always calibrating our efforts. 46 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services A Systematic Approach to Safety Provide feedback rind* We systematically integrate safety into management and work dwtna eYKlltl and aon,fter work practices at all levels,inclusive of all subcontractors.The tnm<Iur,e pEFINf rr t s•, olon„to backbone of our safety approach is comprised of five core d[<«np lsh safety management functions: imcproowork hazards lement :<(,,, ar Analyze the 2 QSAFETY < 1. Define 2 MANAGEMENT fV FUNCTIONS m 2. Analyze 3. Develop i(, �OQ / 4. Perform Q 5. Improve Perlorm work Develop and implement on compliance with controls to reduce This systematic approach is accomplished by instituting hazard controls the identified hazards multiple dynamic controls that have proven to be effective over numerous construction projects in the past, while encouraging employee feedback,and routinely engaging our employees in safety education,job planning and preparation.Ongoing programmatic monitoring is conducted to ensure the implementation of all program elements. 3.6.4 Management Plan Information regarding P&J's Management plan can be found in Section 2.2 of this proposal. 3.7 Debris Recycling And / Or Alternative End Use As one of the largest disaster debris management firms in the U.S.,P&J constantly evaluates the efficacy of new and innovative technologies and applications for the recycling or alternative end use of vegetative and C&D debris generated from disaster events.Waste reduction and recycling are key components to P&J's strategy for disaster debris management.P&J understands and supports an effective and efficient recycling program that maximizes the benefits of an overall disaster debris management mission. Options that reduce waste disposal costs,save energy,support environmental conservation,and reduce landfill impacts must be examined and incorporated into the disaster debris management approach.P&J has always provided clients with viable options for recycling,along with the potential pitfalls associated with these options,to ensure that decision makers have the best possible information required to make a final program determination. One example of P&J's past success in accomplishing disaster debris reduction involved the Hurricanes Frances and Wilma event response in Palm Beach County during which P&J hauled mixed debris piles from the streets to the 20 Mile Bend and Hooker Highway debris management sites.P&J segregated vegetative debris from other debris,greatly decreasing the C&D debris that was hauled to the landfill for final disposal. The vegetative debris was reduced to mulch and recycled.As part of our response during Hurricane Fran, P&J successfully recycled a large quantity of wood chips for use as boiler fuel,and during the Hurricane Katrina response commissioned a recycling vendor to crush,bale,and sell white goods collected during the disaster debris management mission. 47 411 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.7.1 Recycling & Reuse Strategy Recycling and reuse of disaster-related debris can reduce the burden on disposal facilities,conserve resources,minimize 9. {F environmental impacts,and possibly provide a source of revenue. Although landfilling may be the most viable option for some communities,an increasing number of them are determining that, '- 1 with land availability and funds at a premium,use of landfill space `•'' of permanent disposal of disaster-related debris is not economically f "•t feasible. [! :'.r.• .. The decision of when and how recycling should be implemented " P&J EXPERIENCE depends upon several factors including the type of debris,space Vegetative Debris Reduction via Chipping available for recycling,the existence of local and regional markets (Hurricane Inns 2017) for the recycled materials,the duration of the disaster debris management mission,and the cost effectiveness of recovery.The key to the economic viability of a recycling program is the ability of local and regional organizations to accept the type(s) and quantities of recovered materials generated by the program.Long distance transportation of materials often renders recycling cost prohibitive.The most advantageous mission-specific recycling method is determined using a cost benefit analysis that considers labor costs to perform recycling,costs associated with transportation,and unit pricing paid by recyclers.In certain instances,recycling may be contractually required regardless of the cost benefit analysis. 3.8 Collaboration with the City Collaboration with the City begins immediately following the award of a pre-positioned contract and will continue throughout the disaster life-cycle. Preparation:P&J will work closely with the City to develop a preparedness plan,participate in annual trainings and continuing education exercises (additional information can be found in Section 3.1.1) Disaster Event:P&J will monitor potential weather events in the area and stay in close communication with the City before,during and after a storm hits (additional information can be found in Section 3.1.2) Response:P&J management team will work with the City to complete damage assessments,begin mobilizing the necessary resources to complete the debris removal activities and also communicate critical information to the general public(additional information can be found in Section 3.1.3) Recovery:P&J will work closely with the City to identify or verify TSDRS and landfill locations,including any necessary procurement and permitting. (more information can be found in Section 3.1.4) Mitigation: Following project-close out,P&J will work with the city to complete TSDRS inspections and assess the over-all success of the mission(more information can be found in Section 3.1.5) 48 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.9 FEMA Reimbursement Assistance Following project close-out,we will assist the City and its third-party monitoring firm with relevant reporting and communication to ensure timely and comprehensive FEMA reimbursement for work performed.We have successfully managed over 50 FEMA-reimbursed disaster debris management mission contracts, resulting in payments exceeding$300,000,000. The following table represents projects we've completed in the past 5 years that were reimbursed from FEMA.No client has ever been denied reimbursement for work performed. Contract Total Total Dollar Project Client Dates Project Description CY/Tons Amount October Debris Management Hurricane Highlands 2022- and Disposal 459,737 CY $7,246,103 Ian County, FL January Services 2023 October Debris Management Hurricane Desoto 2022- Ian County, FL January and Disposal 569,747 CY $12,180,174 2023 Services Hurricane Hillsborough October- Debris Management Ian County, FL December and Disposal 21,889 CY $733,054 2022 Services Hurricane Hardee October- Debris Management Ian County, FL November and Disposal 119,191 CY $2,518,746 2022 Services Hurricane North Myrtle October Debris Management 8,300 CY Ian Beach, SC 2022 and Disposal Debris Hauled $79,185.57 Services 77,451 CY's Debris Hurricane City of Holly October- Debris Management Removed, Ian Hill, FL November and Disposal Hauled and $1,192,978 2022 Services Ground. Leaners & Hangers cut. 126,373 CY's Debris Hurricane City of New October- Debris Management Removed, Ian Smyrna December and Disposal Hauled and $2,284,604 Beach, FL 2022 Services Ground. Leaners& Hangers cut. 49 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Contract Total Total Dollar Project Client Dates Project Description CY/Tons Amount October- Debris Management 10,462 CY's Hurricane Flagler Debris November and Disposal $204,696 Ian County, FL 2022 Services removed and ground. October- Debris Management 14,982 CY's Hurricane Manatee Debris December and Disposal $501,546 Ian County, FL removed and 2022 Services ground. October- Debris Management 20,279 CY's Hurricane City of November and Disposal Debris $325,000 Ian Tampa, FL Removed and 2022 Services Ground. October- Debris Management 5,197 CY's Hurricane Pinellas Park, November and Disposal Debris $49,372 Ian FL 2022 Services removed only. No reduction. 505,637 CY Virginia Virginia Veg Debris Winter Department of March— Debris Management Removed Storm Transportation June 2021 and Disposal 124,577 $15,936,421 Recovery (VDOT) Services Hazard Trees/Limbs Removed September 59,729 CY Veg Debris Hurricane Craven 2018 - Debris Management Removed, $1,335,830 January Florence County, NC January Hauled and 2019 Ground 55,911 CY Veg Debris October— Removed, Hurricane City of Boiling December Debris Management Hauled & $1,240,337 Florence Springs, NC 2018 Ground 3,160 lbs. HHW Removed and Disposed September Hurricane City of New 2018 Debris Management 155,178 CY $2,109,498 Florence Bern, NC January 2019 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services Contract Total Total Dollar Project Client Dates Project Description CY/Tons Amount 774,780 CYs Veg September Debris Management 14,544 CYs Hurricane Volusia 2017 & Hazardous Tree C&D $10,742,307 Irma County, FL January Removal 293 Trees 2018 126 Limbs 43 Stumps September Hurricane Harris County 2017— Land and Waterway 96,765 CY Harvey Flood Control January Debris Management 1,424 Trees $2,448,695 District,TX 2018 3.10 Local & Disadvantaged Business Subcontracting 3.10.1 Affirmative Action Policy Statement It is the policy of P&J,regardless of the project type,to actively seek and contract with local small and disadvantaged businesses including,but not limited to,Small Business,certified Small Disadvantaged Business,Women-Owned Small Business,Historically Underutilized Business Zone,Veteran-Owned Small Business,and Service-Disabled Veteran-Owned concerns.This policy will be affirmatively enforced with respect to execution of work for the City. P&J's senior managers personally oversee the implementation of existing corporate policies to ensure that small business participation goals are achieved,and periodically consult with operations managers and contract administrators to measure progress toward achieving established goals.P&J has institutionalized a buying practice that encourages identifying and contracting with local small and disadvantaged businesses for both services and supplies. In addition,the company requires all retained large business subcontractors to comply with the small business participation goals established by P&J. 51 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 3.10.2 Participation Model P&J is committed to helping local communities recover Proven History of M/WBE and economically from a disaster event.The P&J participation model has proven to be very effective in keeping the Local Subcontractor Utilization maximum amount of recovery dollars within the local community.P&J works with local contractors,businesses, Following Hurricane Gustav,P&J,Inc.partnered and labor pools to maximize local participation with a with Overton Construction Co Inc.in Pointe particular emphasis on small and disadvantaged business Coupee Parish.We were able to use over 90% local crews and equipment to: participation.P&J's unique ability to blend experienced disaster subcontractors with local contractors who may • Remove 130,000 CY of vegetative debris in not have disaster recovery experience has proven to be the Cities of New Roads and Pointe Coupee very successful.During the 2011 disaster response to the Parish tornados that impacted numerous areas throughout the • Remove 4,400 hazardous limbs/trees State of Alabama,and Joplin,Missouri,over 80%of P&J's • Clean over 381,000 LF of waterways first tier subcontractors were local contractors. Regardless of the disaster debris management mission magnitude,locating and identifying qualified local subcontractors is an indispensable component to mission success.While P&J,with the support of our pre- positioned subcontractors,has the capacity and capability to self-perform disaster debris management missions,we are committed to aggressively identify,assess,and retain local subcontractors(and residents) to become part of the overall recovery team. P&J is constantly seeking qualified,socioeconomically disadvantaged safety conscious subcontractors to add to our subcontractor database.To this end,we have a page on our website(www.pandj.com) that allows subcontractors from any locale to enter contact information,specialties,and disadvantaged status.Using information registered at our website,P&J continuously updates a database which lists subcontractors, suppliers,and vendors who have pre-registered and expressed an interest in working with P&J on future disaster debris management missions. 3.10.3 Disaster Response During the early stages of the disaster response,P&J identifies qualified local subcontractors(including small and disadvantaged subcontractors) to support disaster debris management operations in accordance with the Stafford Act.Local subcontractors are retained to perform a variety of functions including,but not limited to, collection and transportation of debris;disposal of vegetative debris;collection and processing of white goods,electronic waste,and small motorized equipment items;traffic control;and other activities required to support operations. Upon initiation of disaster debris management operations,P&J contacts pre-registered subcontractors and other local subcontractors to evaluate their capabilities and availability to support operations in accordance with the Stafford Act.Emphasis is placed on identifying qualified local small and disadvantaged subcontractors. P&J limits,when feasible,competition to only local subcontractors again with an emphasis on small and disadvantaged business concerns.Additionally,in order to ensure the"flow down"of this philosophy,P&J will obtain commitments from its large business subcontractors to identify discreet tasks or portions of acquisitions that could be set-aside for local small and disadvantaged business concerns. 52 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services After assessing the size and scope of a disaster debris management mission,P&J may also recruit and hire local residents to assist in a variety of capacities and essential functions within the mission structure.The purpose of this is fourfold:the local residents know the area best,they have a vested interest in a recovery mission,it puts people to work that might otherwise be jobless in the immediate aftermath of a disaster event, and it lets local people see firsthand the importance that their local officials place on the recovery of the community.Depending upon the size and scope of the disaster event,local personnel may be trained and utilized for essential functions including,but not limited to,the following. • Sector/Zone Monitors • Quality Control Monitors • Traffic Control Personnel • Clerical and Administrative Staff • Logistical Assistance • Health Related Services Depending on the size and duration of the recovery efforts,and to facilitate the performance of the necessary clerical and administrative functions,P&J may rent or lease local office space as close to the impacted area as possible.This provides ease of access,contact,and coordination with local officials and other government representatives.Meeting all permitting and business licensing requirements for a local office(and for the project)heightens the awareness of P&J as a part of the community and contributes to the local tax base. 53 Solicitation 2023-431-ND Debris Removal and Disaster Recovery Services 4 APPENDIX B - COST PROPOSAL FORM AND BID BOND 7027-4.71-NO APPENDIX B COST PROPOSAL FORM Failure to submit Appendix B.Cost Proposal Form,in Its entirety by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Proposer affirms that the prices stated on the cost proposal form be.ow represent the entire cost of the items I full accordance with the requirements of this RFP, inclusive of its terms conditions, specifications and other requirements stated herein and that no claim will be made on account of any increase in wage scales.meterha prices,delivery delays,taxes. insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form(Appendix B)sham be completed in its entirety All corrections on the Cost Proposal Form(Appendix B)shall be initialed. PRICING FOR EACH LINE ITEM OF GROUPS 1-6 SHALL BE BASED ON THE AMOUNT OF DEBRIS LIKELY GENERATED BY A CATEGORY 3 STORM EVENT INFLICTED UPON THE CITY OF MIAMI BEACH. Group 1: TDSROperattons ITEM DESCRIPTION UNIT COST I. Operation of Temporary Debris Storage and Reduction Sites('TDSR") Cr S 2 Furnishing and spreading suitable fill maternal (gravel base)for temporary roadway CY $ Installing 8-foot chain link fence with windscreen with 20-foot entry gate(s). Lc S 4 Installation of 4-toot protective chain link fence for interior site protection(trees.etc.) i; S Furnishing and Installation of inspection tower Fe'Tower S „ TOTAL GROUP 1(Items 1.5)- 712772023 2:00 PM e 1` Solicitation 2023-431-ND ,4=----�' Debris Removal and Disaster Recovery Services atry of Miami Bred+ Bii 7o23J3ralD Group 2: Vegetative Debris Management REM DESCRIPTION UNIT COST 6 Vegetative Debns Removal from Rights-of-Way to a TDSR vrthin City Limits CY S ' Reduction of Vegetative Debris by Grinding at TDSR CY S 5 Hauling Vegetative Debns Reduced by Grinding from TDSR to Miami-Dade Central Transfer Station CY S - 9 Hauling Vegetative Debra Reduced by Grinding from TDSR to Miami-Dade North Dade Landfill CY $ ' Hauling Vegetative Debris Reduced by Grinding from I'.-1 TDSR to Miami-Dade Resource Recovery Center CY S ' '''' Vegetative Debris Removal from Rights-of-Way(ROW) t directly to Mien-Dade Central Transfer Station CY S Vegetative Debris Removal from Rights-of-Way(ROW) 12 directly to North Dade Landfill CY S , ' Vegetative Debns Removal from Rights-of-Way(ROW) 13 directly to Miamm-Dade Resource Recovery Center r S Removal,Hauling,and Disposal of Hazardous Stumps hi Greater than 24'to 36"diameter Per Stump $ - 15 Greater than 36'to 48"diameter Per Stump S 16. Greater than 4e aiameter Per Stump S '1'?F'' 1' Removal of Hazardous Hanging Limbs Per Tree $ ''' ' Removal,Hauling,and Disposal of Hazardous Trees ;;..... 19 Greater Than 6'to 12"diameter Per Tree $ .. OC 19 Greater Than 12'to 24"diameter Per Tree $ 125.141 20. Greater than 24'to 36"diameter Per Tree $ 1 MO' 21. Greater than 36"to 48"diameter Per Tree $ 225.rr'' 22 Greater than 4E"diameter P.-. -r,, $ 295 O` TOTAL GROUP 2(Items 6.p` '.75 15 r,'27,2u23 2 OE PM r1.3T 55 ii,„ ,..__d ' Solicitation 2023-431-ND ! Debris Removal and Disaster Recovery Services eisv iH%pal BMOh SW 2023-431 ND Group 3:C&D Debris Management ITEM DESCRIPTION UNIT COST C&D Debris Removal from ROW to a TDSR within 23. City Limits C r s 'Hauling C&D Debris from TDSR to 24 /1;ami-Dade Central Transfer Station CY 5 Hauling C&D Debris from TDSR to 25 Miami-Dade North Dade Landfill CY S Hauling C&D Debris from TDSR to CY 26 Miami-Dade Resources Recovery Center 5 Hauling C&D Debris from ROW Directly to CY 27 Miami-Dade Central Transfer Station S ' - C&D Debns Removal from ROW directly to Miami- CY 2p Dade North Dade Landfill $ C&D Debris Removal from ROW directly to Miami- CY Dade RescuR:e Recovery Center $ I • -' TOTAL GROUP 3(Items 23.29)S '. ' Group 4: Other Services ITEM DESCRIPTION UNIT COST Sand remova+.screening.and replacement;beacn SG ,estoration) CY S Loading and Hauling White Goods Requiring Freon 31 Removal Per Unit S Loading and Hauling White Goods(Not Requiring ' 32. freon Removal) Per Unit -. 33. f reon Removal by Qualified Technician Per Unit $ 2 it 34 /-Hazardous Waste Removal and Transport LB $ s;,u Removal.Hauling.and Disposal of Dead Animal , 35 Carcasses LB $ 36 Bulk Ice,Delivered LB S 1 ' 37 Vessel Removal i F S Removal of bioeogrcal,radiological.and nuclear _ 38, rntaminatea debris Lb ,c— Solicitation 2023-431-ND t .--Hvi Debris Removal and Disaster Recovery Services my of Wow t;limin 11Rd a 013.451 40 Group 5:Nauling Reduced Vegetative Oeb fo attve Locations ITEM DESCRIPTION UNIT COST i 3S. 20-30 miles I - 4C Greater than 30 Miles-40 Miles CY 5 41. Greater than 40 Miles-50 Miles CY <. ' -- 42 Greater than 50 Miles-60 Miles CY g i t)ee 43 Greater than 60 Miles-70 miles CY c 1 t.95 TOTAL GROUP 5(Items 39-43)$ 75 Group 6: Equipment Rates. All equipment rates include the Gust of the operator, fuel and maintenance Alt lacier rates iHGude the cost of personal protective equipment,including but not limited to a hardhat traffic safety vest steel-toed shoes gloves. ier:grngs, ve eyewe G ITEM DESCRIPTION H 44 JD 544 Wheel Loader with(teens grapple $ 1.l,as 45. JD 644 Wheel Loader with debris grapple $ 125.00 46 Extendaboom Forklift with debris grapple $ 95.00 47 753 Bobcat Skid Steer Loader with debris grapple S 100.00 48. 753 Bobcat Skid Steer Loader with bucket S 1 moo 49. 753 Boocat Skid Steer Loader with street sweeper $ )tt0-r)0 50. 30-50 H Farm Tractor with box blade or rake $ 85•00 _ 51. 2-2'/i cu.yd.Articulated Loader with bucket 5 r I'd 00 52. 3-4 cu.yd.Articulated Loader with bucket S 110 00 53, JD 648E Log Skidder or equivalent $ 1 t e 00 54, CAT D4 Dozer $ 110 04 55. CAT D5 Dozer S 120.00 56. CAT D6 Dozer $ 130.00 57. CAT D7 Dozer 5 140.00 58 CAT 08 Dozer 5 150.00 59. CAT 125-140 HP Motor Grader S 100.00 60. JD 690 Trackhoe with debris grapple $ 125.b0 61. JD 690 Trackhoe with bucket and thumb $ 125 n0 62. Rubber Tired Excavator with debris grapple S 155.00 63. JD 310 Rubber Tired Backhoe with bucket and hoe S _00 64. 210 Prentiss Knuckleboom with debris grapple $ 185 00 65. CAT 623 Self-Loader Scraper $ t dt 00 66. Hand-Fed Debris Chioper $ 1.0 a.; 67 30 Ton Crane $ -s;1 ',: 68. 50 Ton Crane $ i 1! I1- 727/20232.0aPM n s+ `)/ kr 6tSolicitation 2023-431-ND Debris Removal and Disaster Recovery Services City of WNW WWI Sid 21123.4314lU 69. 100 Ton Crane $ 30o oo 70 40-60'Bucket Truck $ ,J 71 Greater than 60'Bucket Track S 1 50 00 72. Fuel!Service Truck $ 12.0.or} 73. Water Truck S 1 10 i 74 Portable light Plant $ 35.0: 75. Lowboy Trailer with Tractor S 1'D.i.k 76. Flatbed Truck $ 50.00 77 Pick-up Truck(unmanned) $ 20 00 78. Self-Loading Dump Truck with debris grapple $ 150 0` 79. Single Axle Dump Truck,5-12 cu.yd. S 65.0_ 80. Tandem Axle Dump Truck,18-20 cu.yd $ 90,00 81. Tandem Axle Dump Truck,21-30 cu.yd. $ 95.00 82. Tandem Axle Dump Truck,31 -50 cu•yd. $ 95.00 83 Tandem Axle Dump Truck,51 -80 cu.yd. $ 95.00 84. Chainsaw(without operator) $ b 00 85. Temporary Office Trailer $ 100.00 86 Mobile Command and Communications Trailer $ 125.00 87. Laborer,with small hand tools $ 50.00 88 Skilled Sawman $ 50.00 89. Crew Foreman with cell phone $ 65.00 90. Tree Climber $ A5 00 91. LF of Security Fencing $ 55 1]..1 92 Ton of Crushed Slone Placed and Graded $ - 93. Sand Screening Apparatus $ -'_.,l'' 94 Traffic Control Devices _ 95 Temporary Light Tower tr uc ti� _Site Security Systems(camera etc.) -0 00 TOTAL GROUP 6(Items 44-96) : ;665 0,, TOTAL COST TO THE CITY Of MIAMI BEACH' $ a,t 80.611 (calculate by adding together the totals for Groups 1,2,3,6,5,and 6) T.le t ial rti '•, ,, ^'r i r,h r S13'Cm, •i-,y'.;. i.lourle i„.ur Gard= n Inc E' uell er of PmO t Ie item 17-22 is for placement or debre on ROW and then hauled under items 6-13 'llem 37 is up to 46 All others will be negotiated individuality al time of even.Lend Wiled duty 'Removal of 8/operator contents.56 lb 'E waste $55 ea. 'Emergency push crew-$350 hr-I loader w•op.1 chamsaw cp.1 laborer 'Waterway debris removal-Land$he cy Marine Sga cy. 'All disposal teas will be paid by the contractor and then awed to the City at cost. 1'27.7023 2 is i PM THE AMERICAN INSTITUTE OF ARCHITECTS A!A Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, THAT WE Phillips and Jordan, Incorporated 10142 Parkside Drive, Suite 500, Knoxville,TN 37922 as Principal, hereinafter called the Principal. and Liberty Mutual Insurance Company 175 Berkeley Street, Boston, MA 02116 a corporation duly organized under the laws of the State of MA as Surety, hereinafter called the Surety, are held and firmly bound unto City of Miami Beach 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 as Obligee, hereinafter called the Obligee, in the sum of Five Percent of Amount Bid Dollars ($ 5% ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs. executors, administrators. successors and assigns,jointly and severally, firmly by these presents. WHEREAS,the Principal has submitted a bid for Debris Removal and Disaster Recovery Services, Solicitation 2023-431-ND NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid. and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. `` �p Ilrnt,,,����. Signed and sealed this 11th day of September �� tQ __ •� Pia•`PP Of > 0��3 r Phillips and Jor , n orporated = o =0 JJ' ,�I ti �� � j rinc l) s 3;. r: _ ( 171 itnessi By / �— � .�� �• om, • ;. Sri,, (Title4 $�• JAL INSUAR �` .Oe'0 i 'c Liberty Mutual Insurance Company ' 1912 (Surety) (SW Ect(a_ .)cch_ (Witness) 9ssgc�nf5 !� I /1 I T gy. Attorney-in-Fact Catherine L. McMillan (Title) A1.1 DOCUMENT.%310•BID BOND•MA•FEBRI ARY 1970 Ell.•THE AMMERI('AN INSFITCTE OF ARCM r[E(TS,1735 V.Y.AVE.,N.W.,W'ASl11VGTON,D.C.201M)6 Countersigned By: Scott Dryden arford.1 L K dent Agent This Power of Attorney limits the acts of those named herein,and they have no authority to bind the Company except in the manner and to the extent herein stated. Not valid for mortgage,note.loan,letter of credit.bank deposit.currency rate,interest rate or residual value guarantees For bond and/or Power of Attorney IPOA}verification inquiries.please call 610-832.8240 or email HOSURahbertymutual corn f 111%. '' Liberty Liberty Mutual Insurance Company rr The Ohio Casualty Insurance Company /� ' Mutual. West American Insurance Company SURETY POWER OF ATTORNEY KNOWN ALL PERSONS BY THESE PRESENTS:That The Oho Casualty Insurance Company is a corporation duly organized under the laws of the State of New Hampshire that Liberty Mutual Insurance Company is a corporation duly organized under the laws of the State of Massachusetts,and West Amencan Insurance Company is a corporation duly organized under the laws of the State of Indiana(herein collectively called the'Companies•),pursuant to and by authority herein set forth.does hereby name.constitute and appointcarhenne L McMalan of the city of Knoxville ,state of TN its true and lawful attomey:n•fact.with full power and authority hereby conferred to sign.execute and acknowledge the following surety bond Principal Name: ,Phillips and Jordan,Iflcorporate4 Obligee Name: City of Miami Beach Surety Bond Number: Bid Bond Bend Amount: See Bond Form IN WITNESS WHEREOF.this Power of Attorney has been subscribed by an authorized officer or official of the Companies and the corporate seals of the Companies have been affixed thereto this 12, day of March.2021 1NSl/ `�Y INSV NhNStre, The Ohio Casualty Insurance Company o~Jr�o"POR°l4., ((E: ) �y��3pleF 194s HgANP By: David M.Carey.Assistant Secretary • • STATE OF PENNSYLVANIA sill COUNTY OF MONTGOMERY On this 17" day of March.2 ,before me personally appeared David M.Carey.who acknowledged himself to be the Assistant Seaetary of Liberty Mutual Insurance Company.The Ohto Casualty Company.and West American Insurance Company.and that he.as such.being authorized so to do.execute the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer IN WITNESS WHEREOF,I have hereunto subscribed my name and affixed my nntanal seal at Kno of Prussia Pennsylvania on the day and year first above written gP PAST_ Commonwealth of Pennsylvania-Notary Seal nA` Q�o°""E,r �� Teresa Pastella.Notary Public OF Montgomery County By: �QL�TePastella,Notary Public My commission expires March 28.2025 sv Commission number 1126044 `?Any Nos' Member.Penny vania Asnratton of Notaries This Power of Atto y ade and executed pursuant to and by authority or me rdtowing by-laws and Aulnonzabons or Liberty Mutual Insurance Company.I he unto casualty Insurance Company,and West American Insurance Company which resolutions are now in full force and effect reading as follows ARTICLE IV-OFFICERS-Section 12 Power of Attorney Any officer or other official of the Corporation authorized for that purpose in writing by the Chairman or the President,and subject to such limitation as the Chairman or the President may prescribe,shall appont such attorneys-in-fact,as may be necessary to act in behalf of the Corporation to make,execute. seal,acknowledge and deliver as surety any and all undertakings.bonds.recognizances and other surety obligations. Such attorneys-in-fact subject to the limitations set forth n their respective powers of attorney.shall have full power to bind the Corporation by their signature and execution of any such instruments and to attach thereto the seal of the Corporaton. When so executed such instruments shall be as binding as if signed by the President and attested to by the Secretary My power or authority granted to any representative or attorney- in-fact under the provisions of this article may be revoked at any time by the Board,the Chairman.the President or by the officer or officers granting such power or authority. ARTICLE XIII-Execution of Contracts-SECTION 5 Surety Bonds and Undertakings My officer of the Company authorized for that purpose in writing by the chairman or the president, and subjectto such limitations as the chairman or the president may prescribe,shall appoint such attomeys-tn-fact.as may be necessary to act in behalf of the Company to make,execute. seal.acknowledge and deliver as surety any and at undertakings bonds,recognizances and other surety obligatons Such attorneys-n-fact subject to the limitations set forth:n their respective powers of attorney,shall have full power to bind the Company by their signature and execution of any such:nstruments and to attach thereto the seal of the Company. When so executed such instruments shall be as binding as if signed by the president and attested by the secretary Certificate of Designation-The President of the Company,acting pursuant to the Bylaws of the Company.authorizes David M.Carey.Assistant Secretary to appoint such attorneys-in- fact as may be necessary to act on behalf of the Company to make.execute.seal.acknowledge and deliver as surety any and as undertakings.bonds.recognizances and other surety obligations Authorization-By unanimous consent of the Company's Board of Directors,the Company consents that facsimile or mechanically reproduced signature of any assistant secretary of the Company wherever appearing upon a certified copy of any power of attorney issued by the Company in correction with surety bonds.shall be valid and binding upon the Company with the same force and effect as though manually affixed I Renee C Llewellyn.the undersigned.Assistant Secretary.of Liberty Mutual Insurance Company.The Ohio Casualty Insurance Company,and West American Insurance Company do hereby certify that this power of attorney executed by sad Companies is in full force and effect and has rot been revoked. IN TESTIMONY WHEREOF.I have hereunto set my hand and affixed the seals of said Companies thih 111 th day of September , 2023 J*L INSURA ii:: INSUq NINSUqP JtiRVO ��� loy�F ,e���o.,vO F 1991 o Gy. Renee C Llewellyn Assistant Secretary y�7 ss„,_N'•`�C S.! NAMR`'' ! "+L.ANT • f t }' el i .. 1 / .� --- I Y, ,1 r "•"" yVs 0•, a: 0' A Proven ' Solution �:' ` ,A, Twaiwayjiiki:IS,* a THANK YOU 10142 Parkside Drive disasterservices@pandj.com Suite 500 P: 800.955.0876 Knoxville, TN 37922 F: 865,688.8369 pandj.com