Resolution 2024-32975 RESOLUTION NO. 2024-32975
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A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PURSUANT TO INVITATION TO NEGOTIATE (ITN) NO.
2024-007-ND, FOR MANAGEMENT AND OPERATION OF THE COLLINS
PARK ROTUNDA; TO NEGOTIATE A MANAGEMENT AGREEMENT WITH
FRIENDS OF THE BASS MUSEUM, INC.; AND FURTHER REQUIRING THAT
THE FINAL AGREEMENT BE SUBJECT TO APPROVAL BY THE MAYOR
AND CITY COMMISSION.
WHEREAS, on December 13, 2023, the Mayor and City Commission approved the
issuance of the Invitation to Negotiate (ITN) No. 2024-007-ND for Management and Operation
of the Collins Park Rotunda; and
WHEREAS, Invitation to Negotiate No. 2024-007-ND (the "ITN") was released on
December 15, 2023; and
WHEREAS, a voluntary pre-proposal meeting was held on January 9, 2024; and
WHEREAS, on January 29, 2024, the City received two (2) proposals from Friends of
the Bass Museum, Inc. and HZIP LLC; and
WHEREAS, on February 2, 2024, The City Manager, via Letter to Commission No. 038-
2024, appointed an Evaluation Committee consisting of the following individuals: Ray Breslin,
President, Collins Park Neighborhood Association; Cynthia Casanova, Assistant Director, Parks
and Recreation Department; Lissette Garcia, Director, Tourism and Culture Department; David
Martinez, Director, Office of Capital Improvement Projects; and Elizabeth Miro, Interim Director,
Facilities and Fleet Management Department; and
WHEREAS, the Evaluation Committee convened on February 15, 2024, to review and
score the proposals; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy of each proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the ITN; and
WHEREAS, the Evaluation Committee process resulted in the ranking of proposers as
follows: Friends of the Bass Museum, Inc., as the top-ranked proposer; and HZIP LLC, as the
second-ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and analysis, the City Manager concurs with the Evaluation Committee and
recommends that the Mayor and City Commission authorize the Administration to negotiate a
management agreement with Friends of the Bass Museum, Inc.; and further require that the
final agreement be subject to approval by the Mayor and City Commission.
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NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, .FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pursuant to Invitation to
Negotiate No. 2024-007-ND for Management and Operation of the Collins Park Rotunda; to
negotiate a management agreement with Friends of the Bass Museum, Inc.; and further require
that the final agreement be subject to approval by the Mayor and City Commission
PASSED AND ADOPTED this 3 day df P ' r 20?4.
Steven Meiner, Mayor
ATTEST:
\ APR 0 8 2024
Rafael E. Granado, City Clerk APPROVED AS TO
FORM & LANGUAGE
144 & FOR EXECUTION
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NCORP ORATED s City Attorney Date
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Competitive Bid Reports-C2 A
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: April 3,2024
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER•PURSUANT TO INVITATION TO NEGOTIATE (ITN)
NO. 2024-007-ND, FOR MANAGEMENT AND OPERATION OF THE
COLLINS PARK ROTUNDA; TO NEGOTIATE A MANAGEMENT
AGREEMENT WITH FRIENDS OF THE BASS MUSEUM, INC.; AND
FURTHER REQUIRING THAT THE FINAL AGREEMENT BE SUBJECT TO
APPROVAL BY THE MAYOR AND CITY COMMISSION.
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RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate an agreement, pursuant to Invitation to Negotiate (ITN) No. 2024-
007-ND, with Friends of the Bass Museum, Inc. for the management and operation of the
Collins Park Rotunda. The Resolution requires that the negotiated agreement be subject to
approval by the Mayor and City Commission.
The solicitation is currently under the cone of silence.
BACKGROUND/HISTORY •
Miami Beach's Collins Park Cultural District is home to a rich tapestry of cultural, performing arts
and civic organizations and facilities including the Miami Beach Regional Library, Miami City
Ballet, The Bass Museum of Art, the future Collins Park Cultural Center, and the Collins Park
Rotunda (the "Rotunda"). The City of Miami Beach commissioned the Rotunda in 1962 as an
auditorium for the adjacent library. The space has served various uses, including a venue for art-
related special event activations. For example, in 2019, through the City's Artist in Residence
program, the Rotunda served as a community meeting space to discuss issues related to the
environment In 2021, the Rotunda was temporarily used as an artist studio to produce a
community-based public artwork that was commissioned through The Bass Museum of Art. Art
Basel has also programmed the space with site-specific art installations.
The Rotunda is in the process of being renovated under the management of the Office of
Capital Improvement Projects (CIP). On December 13, 2023, the City Commission awarded
ITB 2023-321-DF, for the Collins Park Rotunda renovations, with an anticipated completion
date of December 2024. The scope of work includes a complete renovation of interior and
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exterior systems, incorporating Americans with Disabilities Act (ADA) accessibility
requirements, and a new stand-alone building which will house restrooms and mechanical
equipment. The renovations are funded, in part, through the Arts and Culture General Obligation
Bond, as well as a State of Florida grant.
Once the space is renovated, it is intended to be used as a space for art organizations and
artists to create, display and perform. In anticipation of the completed renovations, on
December 13, 2023,the Mayor and City Commission authorized the issuance of ITN No. 2024-
007-ND to receive and consider proposals for the management and operation of the Collins
Park Rotunda. The goal of the ITN process was to engage an organization to develop and
implement active arts or cultural uses for the Rotunda, while managing and operating the facility
as a first-class, high-quality, state-of-the-art venue.
ANALYSIS
On December 15, 2023, the ITN was issued and bid notices were sent to firms registered in
the e-procurement system as well as interested firms, including local arts and culture
organizations identified by staff.
Twenty-eight (28) prospective bidders accessed the advertised solicitation. A voluntary pre-
proposal conference was held on January 9, 2024, to provide information to proposers
submitting a response. One (1.) addendum was issued. ITN responses were due and received
on January 29, 2024. The City received two (2) proposals from Friends of the Bass Museum,
Inc. and HZIP LLC.
On February 2, 2024, the City Manager appointed the Evaluation Committee as shared via LTC
# 038-2024. The Evaluation Committee convened on February 15, 2024 to consider the
proposal received. The Committee was comprised of Ray Breslin, President, Collins Park
Neighborhood Association; Cynthia Casanova, Assistant Director, Parks and Recreation
Department; Lissette Garcia Arrogante, Director, Tourism and Culture Department; David
Martinez, Director, Office of Capital Improvement Projects; and Elizabeth Miro, Interim Director,
Facilities and Fleet Management Department. The Committee was provided an overview of the
purpose of the solicitation, information relative to the City's Cone of Silence Ordinance, and the •
Government Sunshine Law. The Committee was also provided with general information on the
scope of services and a copy of each proposal. The Committee was instructed to score and
rank each proposal pursuant to the evaluation criteria established in the ITN. The evaluation
process resulted in the ranking of proposers as indicated below(see Attachment A).
1st ranked— Friends of the Bass Museum, Inc.
2nd ranked—HZIP LLC
The Evaluation Committee unanimously deemed Friends of the Bass Museum, Inc. the best-
qualified firm to manage and operate the Collins Park Rotunda. The Evaluation Committee
noted that the Bass's curatorial experience and track record, its sound financial management
and operational strengths, as well as its geographic proximity to the Collins Park Rotunda makes
the Friends of the Bass an ideal candidate. As proposed by the Friends of the Bass Museum,
the curatorial vision for the Rotunda would be one of solo artist projects, immersive installations,
and art-and-technology art commissions. The Friends of the Bass would follow a rigorous
curatorial research approach while ensuring, as with successful public art, that the programs are
of character appropriate for visitors of all ages and backgrounds. The proposal includes thirty-
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six (36) annual activations, including 1,512 hours of programming annually consisting of
exhibitions, performances, artists' projects, musical events, educational programs, talks, and
other cultural events to be be overseen by The Bass' Director of Special Events & Public
Programs. The Evaluation Committee also noted that Friends of the Bass Museum, Inc. is
proposing free-of-cost programs to Miami Beach residents and visitors. In addition, the Rotunda
would be open to specialevents-and-rental-opportunities.-The proposed-hours of operation for
the Rotunda would be 12 noon to 6 pm from Wednesdays to Sundays; and evening hours every
third Thursday and during special events.
A summary of the top-ranked firm follows:
Friends of the Bass Museum. Inc.
Friends of the Bass Museum, Inc. (The Friends of the Bass) is a local business located in
Miami Beach, Florida that has been registered in the State of Florida as a not-for-profit
corporation since 1980. Since 2008, the Friends of the Bass has led The Bass Museum's
rapid institutional growth and refocused its mission and programs to reflect Miami Beach's
emergence as an international art destination. The City has been satisfied with its management
and operation efforts of the Bass.
SUPPORTING SURVEY DATA
According to the 2022 Miami Beach Community Satisfaction Survey, only 64.7% of
respondents agree that museum exhibits and cultural organizations provide enough diverse art
and cultural activity.Activation of the Rotunda could serve to increase art and cultural offerings.
FINANCIAL INFORMATION
The Collins Park Rotunda management agreement with the selected cultural entity will be
compensated on an agreed-upon, fixed management fee. It is anticipated that the selected operator
will be responsible for all operational and general maintenance costs, and the City will be responsible
for major capital improvements only. However, financial considerations will be negotiated with the
selected firm and presented to the Mayor and City Commission for approval.
CONCLUSION
Based on the foregoing, it is recommended that the Mayor and City Commission approve the
Resolution authorizing the Administration to negotiate a management agreement with Friends of
the Bass Museum, Inc., the top-ranked proposer, provided that the final agreement be subject
to approval by the Mayor and City Commission.
LOBBYIST DISCLOSURE
In accordance with Resolution No. 2023-32857, adopted by the City Commission on
December 13, 2023,the following information has been provided by the Administration:
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No.
2. If so, specify name of lobbyist(s)and principal(s): Not applicable.
Applicable Area
South Beach
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•
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic"Connection
Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality
entertainment destination.
Legislative Tracking
Tourism and Culture/Procurement
ATTACHMENTS:
Description
D Attachment A
D Resolution
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