Resolution 2024-32984 RESOLUTION NO. 2024-32984
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER AND WAIVING THE FUNDING AVAILABILITY
REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE COMPETITIVE BIDDING OF THE
SEWER PUMP STATION 28 REHABILITATION PROJECT, FOR
PURPOSES OF FAST-TRACKING THE PUMP STATION REPAIRS DUE TO
THE CRITICAL CONDITION OF THE STATION.
WHEREAS, The City of Miami Beach (City) owns and operates Sewer Pump Station
No. 28 ("PS 28"), the City's largest lift/booster sewer pump station, which serves as a critical
component of the overall sewer collection and transmission system—encompassing the
sanitary sewer service areas for all Mid- and North Beach, as well as surrounding
municipalities, including Town of Surfside, Town of Bay Harbor Islands, and the Village of Bal
Harbour; and
WHEREAS, PS 28 conveys flow from the entire mid and northern portion of the City
to the South, for treatment at the Miami-Dade County Central District Wastewater Treatment
Plant, in Virginia Key; and
WHEREAS, PS 28B is one of two regional booster stations in the City and failure of
this asset would have severe impact; and
WHEREAS, PS 28 is located at 300 West 28th Street and consists of a booster station
(28B), with three pumps that re-pump sewage from upstream basins and a lift station (28L)
with three pumps that pump sewage from a local gravity collection system; and
WHEREAS, 28L has a wet/dry well configuration, and 28B is an in-line booster station;
and
WHEREAS, 28L discharge piping is manifolded to the discharge side of the 28B
pumps; and
WHEREAS, PS 28 also has an above-ground electrical building that houses controls,
electrical equipment, and an indoor diesel emergency generator; and
WHEREAS, an odor control system is also present at the site as well as an influent
structure upstream of the 28L wet well; and
WHEREAS, the rehabilitation of PS 28 was identified as a one of the City's Critical
Needs in the 2019 Sewer Master Plan, which recommended a complete rehabilitation of this
pump station to ensure reliability moving forward, including upgrades to mechanical,
electrical, and instrumentation equipment that has reached the end of its useful life; and
WHEREAS, the structure of PS 28 itself is also in need of structural rehabilitation; and
WHEREAS, the City was awarded a Florida Commerce (formally Department of
Economic Opportunity) Grant in December of 2021 in the amount of $5,000,000 with a City
Match of$1,500,000 for the hardening of PS 28B and 28L; and
WHEREAS, this grant would fund improvements that assist in protecting PS 28 as a
critical asset for the City and in improving safety for our City's Public Work pump station
operators and staff and assist in funding the demolition and construction of a new and
elevated electrical building; and
WHEREAS, improvements to be made also include the replacement of the
generator, installation of new ventilation and HVAC systems, improvements to site
accessibility, efforts to stormproof and harden the station such as installing hurricane proof
windows and doors, watertight hatches, soundproofing, etc.; and
WHEREAS, over the last few years, PS 28 has experienced several malfunctions:
• In 2020, force main breaks and malfunction at Pump Station 28 prompted a citywide
moratorium. The Moratorium was lifted in September of 2020 once Pump Station 28
was put back into service and force mains were repaired.
• On June 29th, 2023 one of the three pumps at the Sewer Pump Station 28B
malfunctioned. A corrective action plan was submitted to Miami-Dade County and the
City was not placed into mortarium.
• On January 12th, 2024, a second pump out of the three pumps at the PS 28B
malfunctioned. PS 28B was operating on only one pump and the City was placed in a
Temporary Moratorium by Miami-Dade County. The City's Public Works Operations
team was able to troubleshoot the pump and get the booster back on-line by January
19th, 2024. The Temporary Moratorium was lifted on January 22, 2024 with the
conditions that the City will be placed into automatic moratorium if any of the following
scenarios occur: (1) another pump failure resulting in the station operating with only
one pump will trigger an automatic Moratorium; (2) a pump failure resulting in the
station operating with no pumps will trigger an automatic Moratorium; (3) failure to
bring back into operation Pump No. 1 by the End of February 2024 will trigger an
automatic Moratorium; and (4) in the event that Condition No. 1, or No. 2, or No. 3
occur, the PS will remain under Temporary Moratorium (TM ) until all three pumps are
placed back into operation;and
WHEREAS, if the Service Area for Pump Station 28 is placed in Moratorium, it will affect
all areas in Mid and North Beach as well as the Satellite Cities the City serves (Surfside, Bay
Harbor Islands, and Bal Harbour); and
WHEREAS, any development or resident that proposed changes to the sewer system in
this area will not be issued a Miami-Dade County Permit to connect to the system until
Moratorium is lifted; and
WHEREAS, although residents and businesses connected may remain unaffected, all
ongoing infrastructure and development projects will be halted, and furthermore, a complete
failure of this station could potentially result in significant raw sewage discharge into our
precious environmental resources and severe public health impacts; and
WHEREAS, the City retained Hazen and Sawyer, PC, Prime Water and Sewer
Consultant, to design the pump station rehabilitation as recommended in the Master Plan, in
December of 2021; and;
WHEREAS, the design is now completed and is currently in the final stages of permitting;
and
WHEREAS, the project includes the rehabilitation and hardening of the existing PS 28,
' encompassing,the replacement of all mechanical equipment with new components of the
same or similar capacity, and a new electrical building that will house new electrical
equipment, an emergency generator, and instrumentation and controls serving the pump
station; and
WHEREAS, the existing electrical building will be demolished and replaced with a new
structure that will accommodate the new equipment and upgraded service; and
WHEREAS, the project's independent construction estimate, completed March 2024, is
$32.3 million (Class 1 estimate with +10% to -5% accuracy, thus in the range of$30.7 million
to $35.5 million); and
WHEREAS, this project is partially funded as part of Capital Project No. 20619
Wastewater Pump Stations, and it is a recipient of a$5.0 million grant from the State of Florida
Commerce (formally Department of Economic.Opportunity); and
WHEREAS,the Administration plans to present a recommendation to FERC in April 2024,
and subsequently to Commission in May 2024, to authorize for the Administration to execute
a Declaration of Official Intent in the amount of$85.0 million in new money proceeds to fund
water and sewer critical needs projects, including issuance costs—without any rate increases
proposed; and
WHEREAS, the issuance amount includes the current budget gap for the implementation
of the Pump Station 28 Rehabilitation Project; and
WHEREAS, the intent is to issue a solicitation for the project in April 2024, receive bids in
June, and be prepared to recommend an award in June/July 2024, at which point the project
will be fully funded; and
WHEREAS, this request is intended to fast-track the execution of this critical project to
the extent possible, while adhering to the City's competitive bid policies and procedures;and
WHEREAS, there will be no fiscal impact as this is a request to waive the funding
availability requirements set forth in the Management Policy for Internal Controls on Major
Construction Projects adopted pursuant to Resolution No. 2022-3204 and to authorize the
competitive bidding of the Sewer Pump Station 28 Rehabilitation Project; and
WHEREAS, the Administration recommends approving the Resolution.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby waive the funding availability requirements set forth in the Management
Policy for Internal Controls on Major Construction Projects adopted pursuant to Resolution No.
2022-32047, finding such waiver to be in the City's best interest for purposes of fast-tracking
the pump station repairs due to the critical condition of the station; and further, authorizing the
competitive bidding of the Sewer Pump Station 28 Rehabilitation Project.
PASSED and ADOPTED this 3 . day of April, 2024.
ATTEST:
Steven Meiner, Mayor
APR 0 8 2024
Rafael E. Granado, City Clerk
-4 . tacy��,0
L - APPROVED AS TO
INCORPATE0.�= FORM & LANGUAGE
i &FOR EXECUTION
'f'/5120e-4-
iffejiaj City Attorney AO Dote
Resolutions -C7 H
•
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: April 3, 2024
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER AND WAIVING THE FUNDING AVAILABILITY
REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE COMPETITIVE BIDDING OF THE
SEWER PUMP STATION 28 REHABILITATION PROJECT, FOR
PURPOSES OF FAST-TRACKING THE PUMP STATION REPAIRS DUE TO
THE CRITICAL CONDITION OF THE STATION.
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
The City of Miami Beach (City) owns and operates Sewer Pump Station No. 28 (PS 28), the
City's largest lift/booster sewer pump station, which serves as a critical component of the overall
sewer collection and transmission system—encompassing the sanitary sewer service areas for
all Mid- and North Beach, as well as surrounding municipalities, including Town of Surfside,
Town of Bay Harbor Islands, and the Village of Bal Harbour. PS 28 conveys flow from the entire
mid and northern portion of the City to the south, for treatment at the Miami-Dade County Central
District Wastewater Treatment Plant, in Virginia Key. PS 28B is one of two regional booster
stations in the City and failure of this asset would have severe impact.
PS 28 is located at 300 West 28th Street and consists of a booster station (28B), with three
pumps that re-pump sewage from upstream basins and a lift station (28L)with three pumps that
pump sewage from a local gravity collection system. 28L has a wet/dry well configuration, and
28B is an in-line booster station. 28L discharge piping is manifolded to the discharge side of the
28B pumps. PS 28 also has an above-ground electrical building that houses controls, electrical
equipment, and an indoor diesel emergency generator. An odor control system is also present
at the site as well as an influent structure upstream of the 28L wet well.
The rehabilitation of Pump Station 28 was identified as a Critical Need in the 2019 Sewer
Master Plan, which recommended a complete rehabilitation of this pump station to ensure
reliability moving forward, including upgrades to mechanical, electrical, and instrumentation
equipment that has reached the end of its useful life. The pump station structure itself is also in
Page 495 of 1445
need of structural rehabilitation. Additionally, the City was awarded a Florida Commerce
(formally Department of Economic Opportunity) Grant in December of 2021 in the amount of
$5,000,000 with a City Match of $1,500,000 for the hardening of PS 28B and 28L. This grant
would fund improvements that assist in protecting PS 28 as a critical asset for the City and in
improving safety for our City's Public Works pump station operators and staff. Additionally,
improvements also include the replacement of the generator, installation of new ventilation and
HVAC systems, improvements to site accessibility, efforts to stormproof and harden the station
such as installing hurricane proof windows and doors, watertight hatches, soundproofing, etc.,
and assist in funding the demolition and construction of a new and elevated electrical building.
Over the last few years, PS 28 has experienced several malfunctions.
• In 2020, force main breaks and malfunction at Pump Station 28 prompted a citywide
moratorium. The Moratorium was lifted in September of 2020 once Pump Station 28 was
put back into service and force mains were repaired.
• On June 29th, 2023 one of the three pumps at the Sewer Pump Station 28B
malfunctioned. A corrective action plan was submitted to Miami-Dade County and the City •
was not placed into mortarium.
• On January 12th, 2024, a second pump out of the three pumps at the PS 28B
malfunctioned. PS 28B was operating on only one pump and the City was placed in a
Temporary Moratorium by Miami-Dade County. The City's Public Works Operations team
was able to troubleshoot the pump and get the booster back on-line by January 19th,
2024. The Temporary Moratorium was lifted on January 22, 2024 with the conditions that
the City will be placed into automatic moratorium if any of the following scenarios occur: (1)
another pump failure resulting in the station operating with only one pump will trigger an
automatic Moratorium; (2) a pump failure resulting in the station operating with no pumps
will trigger an automatic Moratorium; (3)failure to bring back into operation Pump No. 1 by
the End of February 2024 will trigger an automatic Moratorium; and (4) in the event that
Condition No. 1, or No. 2, or No. 3 occur, the PS will remain under Temporary Moratorium
(TM )until all three pumps are placed back into operation.
If the Service Area for Pump Station 28 is placed in Moratorium, it will affect all areas in Mid and
North Beach as well as the Satellite Cities the City serves (Surfside, Bay Harbor Islands, and
Bal Harbour). Any development or resident that proposed changes to the sewer system in this
area will not be issued a Miami-Dade County Permit to connect to the system until Moratorium is
lifted. Although residents and businesses connected may remain unaffected, all ongoing
infrastructure and development projects will be halted. Furthermore, a complete failure of this
station could potentially result in significant raw sewage discharge into our precious
environmental resources and severe public health impacts.
The City retained Hazen and Sawyer, PC, Prime Water and Sewer Consultant, to design the
pump station rehabilitation as recommended in the Master Plan, in December of 2021. The
design is now completed and is currently in the final stages of permitting. The project includes
the rehabilitation and hardening of the existing PS 28, encompassing the replacement of all
mechanical equipment with new components of the same or similar capacity, and a new
electrical building that will house new electrical equipment, an emergency generator, and
instrumentation and controls serving the pump station. The existing electrical building will be
demolished and replaced with a new structure that will accommodate the new equipment and
upgraded service.
Page 496 of 1445 •
SUPPORTING SURVEY DATA
Results from the 2022 Resident Survey related to the City's perception and satisfaction show
an overall approval of 67.4%and rated the City as a good place to live.
-FINANCIAL-INFORMATION - - -- - -
The projects independent construction estimate, completed March 2024, is $32.3 million
(Class 1 estimate with+10%to-5% accuracy,thus in the range of$30.7 million to $35.5 million).
This project is partially funded as part of Capital Project No. 20619 Wastewater Pump Stations,
and it is a recipient of a $5.0 million grant from the State of Florida Commerce (formally
Department of Economic Opportunity).
The Administration plans to present a recommendation to FERC in April 2024, and
subsequently to Commission in May 2024, to authorize for the Administration to execute a
Declaration of Official Intent in the amount of $85.0 million in new money proceeds to fund
water and sewer critical needs projects, including issuance costs— without any rate increases
proposed. The issuance amount includes the current budget gap for the implementation of the
Pump Station 28 Rehabilitation Project. The intent is to issue the project for competitive bid in
April, receive bids in June, and be prepared to recommend an award thereafter in June/July
2024, at which point the project will be fully funded. This request is intended to fast-track the
execution of this critical project to the extent possible, while adhering to the City's competitive
bid policies and procedures.
There will be no fiscal impact as this is a request to waive the funding availability requirements
and authorize the competitive bidding of the Sewer Pump Station 28 Rehabilitation Project
CONCLUSION
In an effort to fast-track the implementation of this critical pump station rehabilitation project, the
Administration recommends waiving the City's requirement for projects exceeding $5.0 Million
in construction cost, to confirm the availability of funding for the construction phase ahead of
issuing for bid (Resolution 2022-32047). Therefore, the Administration recommends
proceeding with the competitive bid of the project.
Applicable Area
South Beach
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Environment& Infrastructure - Reduce risk from storms, high tides, groundwater, and sea level
rise.
Legislative Tracking
Public Works
Page 497 of 1445
ATTACHMENTS:
Description
❑ DRAFT RESO
❑ Attachment-Additional Failures
Page 498 of 1445
Gomez, Joe
From: Perez Jr, Alfredo
Sent: Wednesday, March 20,2024 3:01 PM
To: Maldonado,Jorge
1.Booster Pump#1 5/30/2019 out of service,Motor went to condo for service and has a lead time of three weeks.
2. 6-20-2019, mechanics closed specific valves at the station in order to perform scheduled corrective maintenance. Unfortunately, the valves that were closed
succumbed to pressure, causing the pit pump area to flood. Mechanics were able to eventually isolate the line with a plug. Once the crew members and vendors
were able to dewater the pit pump area, mechanics installed a new 10 inch valve.6-21-2019, three(3) pit pump motors were removed and delivered to Condo
for service. 6-22-2019,electricians installed a new transducer wire to the PLC wire. This task made it possible for the Control Room to visibly document the wet
well level in SCADA. Also, pit pump #1 was put back in service. 6-24-2019, pit pump#3 was put in service. 6-25-2019, pit pump#2 was put back in service.
Currently, both pressure transmitters for suction and discharge pressures are not working. Contacted vendor from Fluid Control yesterday, 6-272019 and they
are working on getting me a quote by the end of the day today.
•
• 3. Rotork Tech came out on 7/22/2019 to troubleshoot Booster station 28 Actuator Valve with the Pump Shop Electrician and Rotork Tech inform me that the
Actuator Valve needs to be replace due to terminal blocks getting wet because of the flood that happen.
4. On 8/29/2019 Pit Pump#1 Fuse Blew on the VFD. On 8/30/2019 fuses where installed and pump was put back in service on 8/30/2019.
5.9/3/19, Mechanics disassembled Booster Pump#3 and took to Condo to remove broken screw from inside packing gland housing.
6. 2- 12 Inch emergency By Passes have been installed and contractors are schedule for this Thursday 10/31/2019 to start work on the ATS Breakers.
7.On 3/22/2020, Due to the force main break all booster and pit Pumps are shut off at the station but operational .Two(2) 12 inch emergency by-pass pumps
are installed with floats to pump the neighborhood flows into the 30"force main. One 12 inch by- pass is set up at the wet well to keeping wet well levels low
and the other 12 inch by-pass is set up at the manhole for back up. All flows from north and mid Beach are by-passing station 28 and being directly pumped to
Virginia Key from station 29. Ric-man is scheduled to make repairs on Thursday, April 2, 2020.
8. Due to bad weather on Apirl 30/2020, station 28 Pit pump suffered a electical short,to the Hydro Ranger Transducer System. Pump station is currently
running on back up floats, replacements has been ordered, schedule delivery time is May 6, 2020.
9. on 11/6/2020,Pit Pump#2 out of service due to damaged coupling. Replacement scheduled for week of Nov 16th.Nov 30, 2020 Standby generator out of
service due to radiator leak.Sunbelt portable emergency generator in place for contingency.
10. Nov 23rd, 42" suction pipe found leaking inside the Pit Pump Room.
1
Page 502 of 1445
11. Dec 10th, 2020 damaged exhaust fans.
12,. 1/23/2021, Pit Pump#2 has a leaking suction front head.
13.On 2/22/21, The actuator valve motor has malfunction.
14. On 5/20/21 Pumpshop mechanics pulled pump#1 due to bad shaft sleeve
15. On 2/28/22 Pit Pump VFD#2 malfunction. Custom controls tech did a site visit and troubleshot VFD and found internal component malfunction in VFD, a
new VFD is needed.
16. On 5/31/22 the motor broke the bolts off the pump housing and twisted up the VFD cables and nicked the cables. Need New cables/wiring.
17.On 6/18/22 the actuator valve motor overloaded, new one needed.
18.On 8/22/22,Pump-shop tried to close suction valve on pump#3 but the gear box broke
19.On 9/19/22 Booster#2 was pulling low KW, impeller slid off the shaft.
20. On 2/9/23 the generator fuel pump started to leak fuel .Need new one.
21. On 4/10/23 the mega flange on the force main piping inside the pump station busted, we closed all discharge valves on the booster pumps and actuator
valve.
22. On 3/28/2023 we pulled pump#3 and remove a 6 inch lay flat hose that was wrap around impeller.
23.On 5/22/23 the repair band on the pit pump force main busted. Parts were order. On 5/24/23 two 12 inch by pass was connected
24. On 6/20/2023 Pit Pump#3 motor malfuction
25. On 6/28/23 VFD#1 failed and it is Out Of Service. Custom controls was on site on 6/29/23, troubleshooting VFD. VFD has an internal problem. New VFD
needed.
Sincerely,
MIAMIBEACH
c416- Cdo-P&w `✓h , Pus.ys cS7cv1L ci'u1wJu i.Q►c
PUBLIC WORKS Department
2
Page 503 of 1445
451 Dade Blvd., Miami Beach, FL 33139
Tel: 305-673-7625 /786-459-0384 Fax: 305-673-7364
email: AlfredoPerezir@MiamiBeachFLgov
We are the 42nd American Public Works Association(APWA)
ACCREDITED public works agency in the Nation-including Canada
and, 3rd in the State of Florida.
Please do not print this e-mail unless necessary
3
Page 504 of 1445