LTC 136-2024 Proposed Chronologies and Procedures For The Selection-Appointment of The New City ManagerMIAMI BEACH
OFFICE OF THE CITY ATTORNEY
OFFICE OF THE CITY CLERK
LTC No. ------
LETTER TO COMMISSION
TO:
FROM:
DATE:
Mayor Steven Meiner and Members of the City Commission
Ricardo J. Dopico, City Attorney and Rafael E. Granado, City Clerk@:) @
April 11, 2024
SUBJECT:PROPOSED CHRONOLOGIES AND PROCEDURES
SELECTION/APPOINTMENT OF THE NEW CITY MANAGER
FOR THE
At the April 3, 2024 City Commission meeting, in addition to appointing Rickelle Williams to serve
as Interim City Manager effective April 4, 2024, and providing for a transition period for City
Manager Alina T. Hudak, the Commission directed the Human Resources Department to
commence the City Manager search process by developing a procurement document1 for a
national search firm and to return to the City Commission for further development. Following the
Commission meeting, we learned that the City has an existing professional services agreement
with GovHR USA, a division of MGT of America Consulting, LLC, to provide executive recruitment
services. Based on this discovery, and in anticipation of the Special Meeting of the City
Commission scheduled for April 18, 2024, we thought it would be helpful to provide the Mayor
and City Commission with some information that may be relevant to the decisions to be made at
the Special Meeting.
Attached are two chronologies and possible procedures drafted by the City Attorney and City
Clerk in consultation with Human Resources for the selection/appointment of the new City
Manager depending on whether the Commission wishes to proceed with the existing executive
recruitment firm or to conduct a new procurement process to select a firm. The outlined
procedures are largely based on the processes that were followed for the selection of City
Manager Morales in 2013 and City Manager Hudak in 2021. We do not presume that these are
the only two options to proceed, but we believe that seeing these potential critical paths may help
to inform the discussion and decision-making process at the April 18, 2024 Special Meeting. It is
important to note that the attached chronologies are estimates based on certain
assumptions (indicated below) and will be subject to review and acceptance by the
executive search firm that is selected to conduct the search. Further, any additional steps
or procedures the Commission wishes to include may impact the timeline.
Estimated Chronology 1:
Chronology 1 reflects an estimate of a likely timeline if the City Commission chooses to proceed
with MGT of America Consulting, LLC (which acquired GovHR USA on December 8, 2023), the
City's existing executive search consultant. MGT of America was selected by the City in 2024
pursuant to a competitive procurement process (Invitation to Quote {ITQ) 2023-0370-02) that was
issued by the Human Resources Department. Representatives of MGT of America are available
1 Although the After-the-Fact Resolution refers to an RFQ (i.e. Request for Qualifications), we suggest for
the Commission's consideration that the more appropriate procurement process in the circumstances
would be an ITQ (i.e., Invitation to Quote).
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136-2024
to meet with the Mayor and Commissioners at their convenience. We estimate that if the City
Commission selects to follow this timeline, the new City Manager could be sworn in during the
City Commission meeting on September 11, 2024.
Estimated Chronology 2:
Chronology 2 reflects an estimate of a likely timeline if the City Commission chooses not to
proceed with MGT of America but instead directs staff to issue an Invitation to Quote (ITQ) for an
executive search firm. We estimate that if the City Commission selects to follow this timeline, the
new City Manager could be sworn in at the City Commission meeting on December 11, 2024. A
draft ITQ is attached as Exhibit A.
As has been done in the two prior selections/appointments of new City Managers, we recommend
that City Clerk Rafael E. Granado be the point of contact between the search firm, applicants, and
the City Commission. The City Attorney shall provide legal support to the City Clerk and City
Commission throughout the search process.
We request that the City Commission discuss the attached procedures/timelines, provide input
and direction, and approve a process at the April 18, 2024, Special Commission Meeting, enabling
us to promptly proceed with the implementation of the process that will guide this crucial decision.
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ESTIMATED CHRONOLOGY OF PROCESS MILESTONES FOR THE
SELECTION/APPOINTMENT OF THE NEW CITY MANAGER IF THE CITY COMMISSION
CHOOSES TO PROCEED WITH MGT OF AMERICA
The below timeline is based on the following assumption(s):
• MGT of America will post the position/job description on or about May 16, 2024, and maintain
the posting for 30 days. MGT of America will evaluate and interview candidates over a two-
week period and provide a list of recommended finalists not later than July 3, 2024.
• The candidate selected to serve as City Manager will commence serving within approximately
60 days from the date of appointment (to allow time for the successful candidate to provide
notice to their employer, relocate, etc.).
Chronology 1
April 18, 2024- Special City Commission Meeting
It is proposed that the City Commission conceptually approves (a) the process for selection and
appointment of the new City Manager, (b) the issuance of a service order pursuant to the existing
Professional Services Agreement dated January 19, 2024, between the City and MGT of America,
and (c) the authorization of the City Attorney and the City Clerk to manage the process with MGT
of America.
• The recruitment firm will assist with the following:
o Develop recruiting specifications, in conjunction with the City Commission and other City
officials, which address the specific duties, responsibilities, operational issues, traits, and
other factors that are relevant to the position of City Manager;
o Develop minimum qualifications and desired qualifications for the position of City
Manager;
o Develop a timeline for completing the phases of the process;
o Conduct a search with recruiting activities, including selected advertising and networking;
o Develop recruiting specifications to encompass a nationwide search;
o Prepare recruiting materials that present an accurate profile of the position and
environment;
o Contact potential candidates through written material, advertising, and direct recruiting;
o Develop criteria for evaluating candidates;
o Develop a list of finalists, together with the City Commission, utilizing generally accepted
screening practices and procedures to be detailed in a report;
o Screen and evaluate candidates to establish a qualified group;
o Research candidates' personal, professorial, and academic qualifications thoroughly and
discreetly;
o Consolidate the findings of the final candidates in clear, objective profiles detailing: current
situation, experience, skills, and performance that are directly appropriate to the position;
and
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o Develop and participate in the selection process, including meetings with the Mayor and
Commissioners.
May 15, 2024 - City Commission Meeting
The City Commission, with the assistance of the recruitment firm, will finalize:
• Recruiting specifications;
• Minimum qualifications and update the latest job description, if necessary, for the position of
City Manager;
• A timeline for completing the phases of the process;
• Recruiting/advertising specifications to encompass a nationwide search; and
• Criteria for evaluating candidates.
A copy of the current City Manager job description is attached as Exhibit B.
Prior to a Special City Commission Meeting on July 10, 2024
The recruitment firm will:
• Provide the complete list of applicants to the City Commission; and
• Provide a list of recommended finalists (shortlist).
July 10, 2024 - Special Commission Meeting (to occur before or following the start of the
Presentations and Awards Meeting)
Having been provided information on the final shortlisted candidates by the recruitment firm, the
City Commission will select the applicants to be interviewed, develop and approve a process and
timeline for one-on-one interviews, and develop a process for final interviews before the entire
City Commission.
July 24, 2024 - Commission Meeting
The City Commission will:
• Conduct interviews of the final candidates at the public meeting;
• Following the interviews, the City Commission will vote to select the new City Manager
(Majority vote required); and
• Authorize the City Attorney and the Chair of the Finance and Economic Resiliency Committee
to negotiate an Employment Contract with the new City Manager.
September 11, 2024 - Commission Meeting
• The City Commission will consider/approve the City Manager's Employment Contract; and
• If the Employment Contract is approved, the City Clerk will swear in the new City Manager.
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ESTIMATED CHRONOLOGY OF PROCESS MILESTONES FOR THE
SELECTION/APPOINTMENT OF THE NEW CITY MANAGER IF THE CITY COMMISSION
CHOOSES NOTTO PROCEED WITH MGT OF AMERICA
The below timeline is based on the following assumption(s):
• ITQ will be issued on April 19, 2024, and responses will be due 21 days later on May 10, 2024;
• TBD? shall rank the responsible, responsive firms and present the top three bidders to the
Commission for final selection and approval of an executive search firm at a Special City
Commission Meeting on May 22, 2024;
• The selected firm will post the position/job description on or about July 1, 2024, and maintain
the posting for 30 days. The selected firm will evaluate and interview candidates and provide
a list of recommended finalists not later than September 1, 2024;
• The August Commission recess has some impact on the timeline;
• The candidate selected to serve as City Manager will commence serving within approximately
60 days from the date of appointment (to allow time for the successful candidate to provide
notice to their employer, relocate, etc.).
Chronology 2
April 18, 2024 - Special City Commission Meeting
It is proposed that the City Commission conceptually approves (a) the process for selection and
appointment of the new City Manager, (b) the issuance of an Invitation to Quote (ITQ) for an
executive search firm, (c) the designees to rank and select the top responding firms for the next
City Commission Meeting, and (d) the authorization of the City Attorney and the City Clerk to
manage the process with the selected executive recruiting firm.
May 22, 2024 - Special City Commission Meeting (to occur before or following the start of
the Presentations and Awards Meeting) Commission to approve executive search firm. In the
most recent City Manager recruitment process, the search firms that responded to the ITQ were
ranked by the City Clerk, the City Attorney, and the Chief Procurement Officer. The City
Commission may choose to follow the same approach or devise a different process for ranking
the firms that respond to the ITQ.
• The recruitment firm will assist with the following:
o Develop recruiting specifications, in conjunction with the City Commission and other City
officials, which address the specific duties, responsibilities, operational issues, traits, and
other factors that are relevant to the position of City Manager;
o Develop minimum qualifications and desired qualifications for the position of City
Manager;
o Develop a timeline for completing the phases of the process;
o Conduct a search with recruiting activities, including selected advertising and networking;
o Develop recruiting specifications to encompass a nationwide search;
2The City Commission should provide direction as to who should rank search firms that respond to the ITQ.
In the most recent City Manager selection process, the City Commission delegated this task to the City
Clerk, the City Attorney, and the Chief Procurement Officer.
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o Prepare recruiting materials that present an accurate profile of the position and
environment;
o Contact potential candidates through written material, advertising, and direct recruiting;
o Develop criteria for evaluating candidates;
o Develop a list of finalists, together with the City Commission, utilizing generally accepted
screening practices and procedures to be detailed in a report;
o Screen and evaluate candidates to establish a qualified group;
o Research candidates' personal, professorial, and academic qualifications thoroughly and
discreetly;
o Consolidate the findings of the final candidates in clear, objective profiles detailing: current
situation, experience, skills, and performance that are directly appropriate to the position;
and
o Develop and participate in the selection process, including meetings with the Mayor and
Commissioners.
June 26, 2024 - City Commission Meeting
The City Commission, with the assistance of the recruitment firm, will finalize:
• Recruiting specifications;
• Minimum qualifications and update the latest job description, if necessary, for the position of
City Manager;
• A timeline for completing the phases of the process;
• Recruiting/advertising specifications to encompass a nationwide search; and
• Criteria for evaluating candidates.
A copy of the current City Manager job description is attached as Exhibit B.
Before the September 11, 2024 Commission Meeting
The recruitment firm will:
• Provide the complete list of applicants to the City Commission; and
• Provide a list of recommended finalists (shortlist).
September 11, 2024 - Commission Meeting
Having been provided information on the final shortlisted candidates by the recruitment firm, the
City Commission will select the applicants to be interviewed, develop and approve a process and
timeline for one-on-one interviews, and develop a process for final interviews before the entire
City Commission.
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October 9, 2024 - Special City Commission Meeting (to occur before or following the start
of the Presentations and Awards Meeting)
The City Commission will:
• Conduct interviews of the final candidates at the public meeting;
• Following the interviews, the City Commission will vote to select the new City Manager
(Majority vote required); and
• Authorize the City Attorney and the Chair of the Finance and Economic Resiliency Committee
to negotiate an Employment Contract with the new City Manager.
December 11, 2024 - Commission Meeting
• The City Commission will consider/approve the City Manager's Employment Contract; and
• If the Employment Contract is approved, the City Clerk will swear in the new City Manager.
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EXHIBIT A
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City of Miami Beach, 1755 Meridian Avenue, Miami Beach, Florida 33139, www .miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490
INVITATION TO QUOTE
ITQ 2024-XXXX-XX
Executive Search Consultant - City Manager
April X, 2024
Section 1: Purpose
This ITQ seeks proposals from qualified Executive Search Consultant(s) to recruit a City
Manager for the City of Miami Beach ("City"). A detailed scope of employment for this position is
described in the attached job posting. Consideration will be given to those respondents who are
qualified to perform the work as determined by the City.
The City may engage the selected consultant to provide services for other professional-level
vacancies.
City departments may, but are not required to, utilize the results of this ITQ to acquire the
referenced service. Award of ITQ does not grant the successful Bidder(s) exclusive rights or any
guarantee of work to provide the services. The maximum expenditure allowed under this ITQ
is limited to $100,000.
1.1 ITQ CONTACT. Any questions or clarifications concerning this ITQ shall be submitted to
the Contact noted below:
Contact: Telephone: Email:
Rafael Granado 305-673-7000 ext. 26451 RafaelGranado@miamibeachf].gov
Section 2: Submittal Instructions
2.1 ELECTRONIC RESPONSES ONLY. Only electronic responses to this ITQ will be considered.
The City utilizes Periscope S2G (formerly known as BidSync) (www.periscopeholdings.com or
www.bidsync.com) for automatic notification of competitive solicitation opportunities and
document fulfillment, including the issuance of an addendum to this ITQ. Any prospective
Bidder(s) who has received this ITQ by any means other than through Periscope S2G must
register immediately with Periscope S2G to ensure it receives any addendum issued to this ITQ.
Failure to receive an addendum may result in disqualification of the bid submitted.
Hard copy bids or bids received through email or facsimile are not acceptable and will be rejected.
A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until
the deadline for bid submittals. The City will only consider the latest version of the bid.
Electronic bid submissions may require the uploading of attachments. All documents should be
attached as separate files. Attachments containing embedded documents or proprietary file
extensions are prohibited. It is the Bidder's responsibility to ensure that its bid, including all
attachments, is uploaded successfully.
Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient
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time for the submittal of bids and uploading of attachments. Any technical issues must be
submitted to Periscope S2G (formerly BidSync) by contacting (800) 990-9339 (toll-free) or
S2G@periscopehol dings.com. The City cannot assist with technical issues regarding submittals
and will in no way be responsible for delays caused by any technical or other issues.
2.2 NON-RESPONSIVENESS: Failure to submit the following requirements with the bid or the
deadline for responses shall determine non-responsiveness. Non-responsive bids will not be
considered.
a. Bid Submittal Questionnaire (The questionnaire is not a part of the ITQ it is an online
fillable form that must be completed and submitted electronically via Periscope S2G.)
b. Cost Proposal
c. Compliance with Minimum Requirements (if applicable to this ITQ).
2.3 Omitted or Additional Information. Except for the Bid Submittal Questionnaire (completed
and submitted electronically), the City reserves the right to seek any omitted
information/documentation or any additional information from the consultant or other source(s),
including but not limited to: any firm or principal information, applicable licensure, resumes of
relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the consultant to perform. Failure to submit any omitted or
additional information in accordance with the City's request shall result in the response being
deemed non-responsive.
2.4 ELECTRONIC BID RESPONSE FORMAT. In order to maintain comparability and facilitate
the review process of bids, it is strongly recommended that bids be submitted in accordance with
the required information specified below. The electronic submittal should be submitted as
enumerated below and contain the required information. The electronic bid shall be submitted
through the "Line Items" attachment tab in Periscope S2G.
BID SUBMITTAL The bid submittal is to include the following:
• Bid Submittal Questionnaire. {The questionnaire is not a part of the ITQ line items, it is
an online fillable form that must be completed and submitted electronically via Periscope
S2G.)
• ITEM 1 Cover Letter. A cover letter to indicate the name and contact information of the
submitting firm or individual, including address, primary telephone number, and email
address. Information regarding the respondent and its team, including but not limited to firm
name, years in business, principals, headquarter and local office details, and the primary
contact for any matters relating to the ITQ, including name, position, and contact
information.
1.1 Lead Representative. Provide the name, resume, and location of the firm
representative that would be lead on this engagement if selected.
• ITEM 2 Compliance with Minimum Requirement(s). Submit information documenting
compliance with the minimum requirements specified in section 4.
• ITEM 3 Experience and Qualifications. Submit detailed information regarding the
consultant's history, relevant experience, and proven record of providing a similar scope of
services, as identified in this ITQ by submitting the following:
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3.1 Previous Similar Experience. List all federal, state, or local public sector
agency recruitments for a City Manager or other comparable professional-level
vacancies for which the firm has been retained in the last five (5) years. For each
recruitment, provide the following information: 1) agency; 2) client primary contact,
including telephone and email; 3) summary of engagement; 4) dates of
engagement; 5) name of individual placed; 6) fees received from agency and/or
individual placed.
3.2 Previous Similar Experience in Florida. List all recruitments for a City
Manager or other comparable professional-level vacancies for which the firm has
been retained by a Florida agency in the last five (5) years. For each recruitment,
provide the following information: 1) agency; 2) client primary contact, including
telephone and email; 3) summary of engagement; 4) dates of engagement; 5)
name of individual placed; 6) fees received from agency and/or individual placed.
3.3 Other Related Experience. List all recruitments for other professional-level
vacancies for federal, state, or local public sector agencies for which the firm has
been retained in the last five (5) years. For each recruitment, provide the following
information: 1) agency; 2) client primary contact, including telephone and email; 3)
summary of engagement; 4) dates of engagement; 5) name of individual placed;
6) fees received from agency and/or individual placed.
• ITEM 4 Proposed Work Plan. Provide a work plan that includes an overview and
explanation of the major milestones the firm would recommend for this engagement. The
final scope of work will be negotiated with the selected firm.
• ITEM 5 Cost Proposal. Provide a breakdown of fees for the engagement. Final fees may
be negotiated with the selected firm.
2.5 DEADLINE FOR SUBMITTAL OF QUOTES: May X, 2024 AT 3 P.M.
Any response to this ITQ received after 3:00 p.m. on this day will be considered late & not accepted.
The City does not accept responsibility for delays, natural or otherwise.
2.6 DEADLINE FOR RECEIPT OF QUESTIONS: May X, 2024, AT 10 A.M.
Any questions or clarifications concerning this quote shall be submitted by no later than 10 a.m. on
this day. All responses to questions will be sent to all prospective bidders in the form of an addendum.
No questions will be received verbally or after said deadline.
Section 3: Evaluation and Award
3.1 Evaluation of Responses. Responsive bids will be evaluated on qualifications, scope,
methodology, and cost. The City may select the Bidder that it deems to have offered the best
combination of qualifications, the scope of services, and the bid proposal. The City shall evaluate
all responses based on the Bidder's qualifications and the extent to which the bidder's services
meet the City's needs and concerns, are of high quality, adhere to best practice standards, and
are economically feasible. Following receipt and review of the responses submitted to this
Invitation to Quote, the City reserves the right to contact such Bidder (or Bidders) as the City, in
its sole discretion and determination, may wish to interview, in further determining the most
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qualified Bidder (or Bidder) to perform the required consultation and other related professional
services solicited according to this process.
3.1.1 Method of Award. In making a selection, the City shall, in addition to qualifications,
scope, and price, consider the following:
a. The ability, capacity, and skill of the bidder to perform the services described herein.
b. The character, integrity, reputation, judgment, experience, and efficiency of the bidder.
c. The quality of performance previously described herein.
d. The price offered by the bidder to perform the services described herein.
3.2 Result of lTa. The City is not required to act upon any information obtained through this ITQ.
However, the City reserves the right to negotiate an agreement or issue a Purchase Order
pursuant to this ITQ to the respondent deemed to be in the best interest of the City.
3.3 Negotiations. Following selection, the City reserves the right to enter into further negotiations
with the selected Bidder. Notwithstanding the preceding, the City is in no way obligated to enter
into a contract with the selected Bidder in the event the parties are unable to negotiate a contract.
It is also understood and acknowledged by Bidders that no property, contract, or legal rights of
any kind shall be created at any time until and unless an Agreement has been agreed to; approved
by the City; and executed by the parties.
Section 4: Minimum Requirements
4.1 The Bidder must have a minimum of three (3) years of recruitment experience, preferably for
federal, state, or local public sector agencies.
Submittal requirement: For each contract that complies with the requirement above,
submit the name, detailed contract description, start and completion dates, contract
agency, and project contact information (phone and email)
Section 5: Specifications
The Scope of Work for the Executive Search Consultant will be guided by the Proposed
Timeline for the recruitment of a new City Manager as requested by the City Commission at the
meeting of April X, 2024 (attached), and includes the following services as a minimum but is not
limited to:
5.1 Develop a work plan and timeline to carry out the scope of work.
5.2 Conduct a national search for highly qualified candidates for the position of City Manager
including outreach to encourage qualified applicants to apply.
5.3 Send out and receive all application materials and documents.
5.4 Review resumes for education, experience, and qualifications followed by telephone
interviews to clarify each applicant's experience and prepare a written summary of the
most promising candidates.
5.5 Research personal, professional, and academic qualifications thoroughly and discreetly,
including without limitation conducting the appropriate background, security, and credit
checks or investigations.
5.6 Evaluate candidates for serious consideration by conducting discreet, in-depth reference
checks with individuals who are or have been in a position to evaluate the candidate's
performance on the job. Through these reference checks, ascertain the candidate's
strength in relation to the job description prepared by the City.
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5. 7 Consolidate the findings of the final shortlisted candidates in clear, objective profiles
detailing the following: Current situation, experience, and skills and performance that are
directly appropriate to the position.
5.8 Assist the City in developing a set of interview questions that reflect identified criteria and
characteristics.
5.9 Finalize a process with the City for interviews and coordinate candidates' participation in
interviews.
5.1 0 Develop and participate in the selection process, including meetings with the City Attorney,
the City Clerk, select city staff, and City Commissioners.
Section 6: Special Conditions
6.1 Term: It is expected that any resulting agreement shall be valid until $100,000.00 has been
expended.
6.2 Any quantity or amounts specified is an estimate only and not a commitment or
guarantee of the requirements of the City under this ITQ. The vendor is not authorized to
manufacture, produce, ship, or perform unless it has received a release of a request for a specific
quantity of items specified in this ITQ by an authorized representative of the City. All invoice prices
must be equal to or less than the unit and aggregate costs specified in the quote. The City shall
not be obligated or liable for payments over the amounts released or requested pursuant to this
ITQ.
6.3 Acceptance of this ITQ constitutes acknowledgment and agreement by the vendor that, in
connection with providing the above-referenced services/products on behalf of the City of Miami
Beach, Florida, it agrees to indemnify and hold harmless the City and its officers, employees,
agents, and contractors, from and against any actions (whether at law or in equity), claims,
liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for
personal, economic or bodily injury, wrongful death, loss of or damage to property, which may
arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful
conduct of vendor, its officers, employees, agents, contractors, or any other person or entity acting
under vendor's control or supervision, in connection with, related to, or as a result of vendor's
performance under this ITQ. To that extent, the vendor shall pay all such claims and losses shall
pay all such costs and judgments which may issue from any lawsuit arising from such claims and
losses, and shall pay all costs and attorneys' fees expended by the City in defense of such claims
and losses, including appeals.
6.4 Payment Terms: Successful Bidder shall invoice the City separately. Upon receipt of an
acceptable and approved invoice, payment(s) shall be made within forty-five (45) days for that
portion (or those portions) of the Services satisfactorily rendered (and referenced in the invoice).
Invoices shall include a detailed description of the Services (or parts thereof) provided and shall
be submitted to the City at the following address:
City of Miami Beach Finance Department - AP Division
1700 Convention Center Drive 3rd Floor
Miami Beach, Florida 33139
Email: Payables@miamibeachfl.gov
6.5 Insurance Requirements: See Appendix "A."
Section 7: Terms and Conditions:
The following documents identify terms and conditions that together with the ITQ, inclusive of all
appendixes and addenda, whether included herein or released under separate cover, comprise
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the solicitation and the contract, and are complementary to one another and together establish
the complete terms, conditions, and obligations of the Bidder and, subsequently, the awarded
Bidder.
SOLICITATION TERMS & CONDITIONS- GOODS & SERVICES. By virtue of submitting a bid
in response to this ITQ, Bidder agrees to be bound by and in compliance with the Solicitation
Terms and Conditions (Informal Solicitation date 10.27.22), incorporated herein, located at:
https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and- conditions/
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APPENDIX "A"
Insurance Requirements
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INSURANCE REQUIREMENTS
The vendor shall maintain the below required insurance in effect prior to awarding the contract
and for the duration of the contract. The maintenance of proper insurance coverage is a material
element of the contract and failure to maintain or renew coverage may be treated as a material
breach of the contract, which could result in withholding of payments or termination of the contract.
A. Professional Liability (Errors & Omissions) Insurance appropriate to the
Consultant's profession, with a limit of no less than $300,000.
Notice of Cancellation - Each insurance policy required above shall provide that coverage shall
not be canceled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance
Services.
Acceptability of Insurers - Insurance must be placed with insurers with a current A.M. Best
rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida
Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed
and authorized to do insurance business in the State of Florida.
Verification of Coverage - The contractor shall furnish the City with original certificates and
amendatory endorsements, or copies of the applicable insurance language, effecting coverage
required by this contract. All certificates and endorsements are to be received and approved by
the City before work commences. However, failure to obtain the required documents prior to the
work beginning shall not waive the Contractor's obligation to provide them. The City reserves the
right to require complete, certified copies of all required insurance policies, including
endorsements, required by these specifications, at any time.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
1700 Convention Center Drive
Miami Beach, FL 33139
Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage,
or other special circumstances.
Compliance with the foregoing requirements shall not relieve the vendor of his liability and
obligation under this section or under any other section of this agreement.
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EXHIBIT B
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MIAMI BEACH
City Manager
Salary Grade: UNC
Job Code: l 00 l
Highly responsible administrative and managerial work in the operation of a full-service City
government.
• Directs and coordinates work of the staff and operating departments
• Hires and fires staff
• Administers the personnel system and deals with employees
• Monitors and controls financial affairs of the City
• Prepares and implements budget
• Relates to neighboring jurisdictions; the county, state, and federal government; other
governmental agencies; and local citizens, interest groups, vendors, and contractors
• Conducts press relations and public relations
• Carries out directives from the City Commission
• Responds to, and solves citizen problems
• Devises policy recommendations
• Solves problems
• Advises City Commission of recommendations
• Directs the development of policies and procedures relative to collective bargaining
negotiations and interpretation, Human Resources administration and special projects
assigned by the City Commission
• Directs the City's collective bargaining negotiations, contract agreements, impasse
proceedings, grievances, and related employee-relations activities
• Oversees the development of liaisons to various City Boards and Committees: Tourist &
Convention Center Expansion Authority; Community Benefits Committee; Convention Center
Advisory Board; Visitors and Convention Authority; Community Affairs Committee; Black Box
Committee; and the Greater Miami Convention and Visitors Bureau
• Performs related tasks as required
• Extensive knowledge of public management and organization theories, principles, practices
and techniques at the local level
• Thorough knowledge of the organization, function, and methods of operation of the City's
legislative and executive staff and departments
• Extensive knowledge of the basic laws, ordinances and regulations underlying the municipal
corporation
• Thorough knowledge of municipal finances and administration
• Ability to analyze a variety of complex administrative problems, to make sound
recommendations for their solutions, and to prepare working procedures
• Ability to express ideas effectively, both orally and in writing
• Ability to establish and maintain effective working relationships with other City officials,
employees and the general public
• Ability to plan, supervise, and coordinate the work of subordinates
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• Bachelor's degree from an accredited college or university
• Two (2) years' recent experience as a City Manager or as a CEO of a government or private
organization
• An equivalent combination of training and experience may be substituted
• Demonstrated professional management, leadership, and communication skills, including
fiscal, planning, human resources, labor relations, private/public joint ventures, tourism, and
municipal operations
• Experience in dealing effectively with diverse cultures and in economic and community
development
• City of Miami Beach residency is preferred
• Experience can substitute for education on a year-for-year basis
• Must have the use of sensory skills in order to communicate and interact effectively with other
employees and the public through the use of the telephone and personal contact
• Physical capability to use and operate effectively various items of office-related equipment,
such as, but not limited to, personal computer, calculator, copier, and fax machine
• No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling,
reaching, handling, sitting, standing, pushing, and pulling
• Strong stamina for complex work and able to work long hours
• Ability to read extensively and quickly
• Ability to retain the substance of reading materials
• Ability to get with others, delegate responsibility and energize subordinates and seek to
reconcile divergent points of view
• Work is performed with substantial latitude for independent judgment subject to review by the
City Commission
• Plans, organizes, and directs City departments
Created/Revised: 07 /18/06
Dept./Division: Cily Manager
Job Code: l 00 l
EEO Class Code: Official / Administrator
Union Status: Unclassified
FLSA Code: Exempt
Salary Grade: UNC
Pension: General
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