LTC 148-2024 Procurement ReportsDocuSign Envelope ID: 098D4E70-FF57-45F7-8F77-20DC5C23F5A3
MIAMI BEACH
OFFICE OF THE CITY MANAGER
L TC # 148-2024 LETTER TO COMMISSION
TO:
FROM:
DATE:
Honorable Mayor Steven Meiner and Members of the City Commission
Rickelle Williams, Interim City Manager f.(/))
April 17, 2024
SUBJECT: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term .
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases that are less than the amount established for formal bids. Section 2-395(4) of the City
Code requires that open market purchases over $50,000, up to the bid threshold amount, be reported
to the City Commission on a monthly basis. Below is a list of purchase orders for open market
purchases for the preceding month.
Purchase Department Description Total Date Vendor Order No.
Dredging of Outfalls,
20242329 Public Works Installation of Backflow $70,000.00 3/14/2024 Bayside
Devices, and Debris Dredging, LLC
Boxes
20242406 Parks and Resurface Tennis $162,700.00 3/19/2024 Fast-Dry
Recreation Hydro Courts Corporation
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. The
Mayor and City Commission have awarded 1TB 2019-257-KB for JOC services for electrical and
roofing projects and 1TB 2023-096-KB for JOC services for vertical, horizontal, and seawall
construction projects. Below is a list of projects awarded pursuant to both JOC contracts for
construction services for the preceding month.
Project Title Department JOC No. Vendor Estimated Value
EE Ocean Terrace Park-
Streetscape
Police
Consultant, Inc.
Contract Amount
$62,769.45
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Emergency PW 24-051-01 Harbour Construction, Contract Amount
Replacement of Pump Engineering Inc. $1,207,944.76
Station 19 Force Main
North Shore Park CIP 24-015-01 Lee Construction Contract Amount
Restroom Addition Group, Inc. $1,395,357.66
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Purchase
Order No. Description Vendor Value
242927 Flamingo Park Pickleball Courts Fast-Dry Courts, Inc. $145,000.00
Manufacturer Category
Manufacturers/Suppliers Added
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
•
Estimated EPA No. Emergency Requestor Contractor(s) Value
E p h
2023-061-
MP
Increase to Emergency Purchase Authorization (EPA) Change Order# 5
The City spent $447,555.00 in FY23, and the Facilities and Fleet Management
Department estimates spending $375.426.00 in the first three-quarters of FY24 to
continue addressing and mitigating the population of iguanas. The City Commission
awarded contracts on June 28, 2023, pursuant to RFP 2023-007-WG for Iguana
Remediation Services, and the Administration is currently in negotiations.
• Original EPA Amount $237,592.00
• Change Or d er # 1 Amount $ 72,759.00
• Change Order# 2 Amount $ 137.204.00
• Change Order# 3 Amount $125,142.00
• Change Order# 4 Amount $ 125,142.00
• Change Order# 5 Amount $125,142.00
Total Amount: $ 822,981.00
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6. UNAUTHO RIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
7. CYB ER SECURITY W AIVER PURCHASES Resolution No. 2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical IT infrastructure. The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets, as permitted by Florida law. The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
Cyber Security Waiver Purchases
OPudrchaNse Description Vendor Value r er o.
OS~- I(;;),//_ Lo
RWI h /ME
D o c uS ig n E nv e lo p e ID: 09 8D 4 E 7 0 -FF 5 7-4 5F 7-8F 7 7-20 D C 5 C 2 3F 5 A 3
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Date
e
JUNE 2024 20-096-16 rE SERVICES SPE CIALIZED CATEGORIES CDM SMITH INC. 6/13/24
AS NEED BASIS
20-096-17 A&E SERVICES SPECIALIZED CATEGORIES CES CONSULTANTS, INC. 6/13/24
AS NEED BASIS
20-096-22 A&E SERVICES SPECIALIZED CATEGORIES CPH, LLC 6/13/24 2
AS NEED BASIS
20-096-27 A&E SERVICES SPECIALIZED CATEGORIES RES FLORIDA CONSULTING LLC 6/13/24 2
AS NEED BASIS
20-096-31 A&E SERVICES SPECIALIZED CATEGORIES F.R. ALEMAN & ASSOCIATES INC 6/13/24 2
AS NEED BASIS
20-096-32 A&E SERVICES SPECIALIZED CATEGORIES GFA INTERNATIONAL, INC. 6/13/24 2
AS NEED BASIS
20-096-43 A&E SERVICES SPECIALIZED CATEGORIES NOVA CONSULTING, INC 6/13/24 2
AS NEED BASIS
- - - -
NV5, INC. 6/13/24 2 20-096-44 A&E SERVICES SPECIALIZED CATEGORIES
AS NEED BASIS
20-096-45 A&E SERVICES SPECIALIZED CATEGORIES PERKINS & WILL ARCHITECTS INC 6/13/24 2
AS NEED BASIS
20-096-52 A&E SERVICES SPECIALIZED CATEGORIES ROSS & BARUZZINI, INC. 6/13/24 2
AS NEED BASIS
20-096-60 A&E SERVICES SPECIALIZED CATEGORIES T.Y. LIN INTERNATIONAL 6/13/24 2
AS NEED BASIS
A&E SERVICES SPECIALIZED CATEGORIES WAGGONNER & BALL, INC. I
20-096-64 6/13/24 2 AS NEED BASIS
WILLIAM B MEDELLIN ARCHITECT 20-096-67 ,A&E SERVICES SPECIALIZED CATEGORIES 6/13/24 2
AS NEED BASIS P.A.
20-096-68 A&E SERVICES SPECIALIZED CATEGORIES WOLFBERG ALVAREZ AND 6/13/24 2
AS NEED BASIS PARTNERS, INC.
22-184-02 PRE-QUAL POOL AUTO TRANSMISSION FORD MIDWAY MALL, INC. 6/21/24 3
, REPAIR/REPLACEMENT
22-184-03 PRE-QUAL POOL AUTO TRANSMISSION MTE TRANS CORP 6/21/24 3
REPAIR/REPLACEMENT
21-050-03 STRUCTURED CABLING UNITEC INC. 6/22/24 2
I
l ' 21-145-03 FIRE SPRINKLER AND FIRE SUPRESSION DAVIS-ULMER SPRINKLER 6/22/24 2
SYSTEMS COMPANY, INC
~ 21-156-01 PURCHASE/ DELIVERY OF PANASONIC CDWLLC 6/22/24 2
TOUGH BOOKS l I
20-027-02 RENTAUBARRICADES RELATED TRAFFIC ACME BARRICADES LC 6/23/24 }
CONTROL EQUIPMEN I I
RENTAL/BARRICADES RELATED TRAFFIC r 6/23/24
I
20-027-03 BOB'S BARRICADES, INC.
CONTROL EQUIPMEN
20-042-04 GROUNDS MAINTENANCE FOR RIGHT OF BRIGHTVIEW LANDSCAPE 6/23/24
WAY, PARKING SERVICES, INC.
20-184-01 PREQUAL POOL FOR MICROSOFT HPI INTERNATIONAL INC 6/23/24
I AUTHORIZED RESSELLERS
20-184-02 PREQUAL POOL MICROSOFT AUTHORIZED ADVANCED CYBER PROMOTIONS 6/23/24 I RESELLERS INC
20-184-03 PREQUAL POOL MICROSOFT AUTHORIZED INSIGHT PUBLIC SECTOR, INC. 6/23/24
RESELLERS
20-184-06 IPREQUAL POOL MICROSOFT AUTHORIZED MVATION WORLDWIDE INC. 6/23/24
RESELLERS
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 1of 3 4/8/2024
D o c u S ig n E n v e lo p e ID : 0 9 8 D 4 E 7 0 -F F 5 7 -4 5 F 7 -8 F 7 7 -2 0 D C 5 C 2 3 F 5 A 3
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract # Contract Description Vendor Option Date -eft
JUNE 2024 20-184-08 PREQUAL POOL MICROSOFT AUTHORIZED THOMAS CONSULTANTS, INC. 6/23/24 I 1
RESELLERS
20-184-09 PREQUAL POOL MICROSOFT AUTHORIZED CDWLLC 6/23/24
RESELLERS
20-184-10 f REQUAL POOL MICROSOFT AUTHORIZED COASTAL COMPUTER SYSTEMS, 6/23/24
RESELLERS INC I
~ +· -
GOVCONNECTION, INC. 1 20-184-11 PREQUAL POOL MICROSOFT AUTHORIZED 6/23/24
RESELLERS
20-184-14 PREQUAL POOL MICROSOFT AUTHORIZED GOLDEN FIVE LLC 6/23/24
I RESELLERS
20-184-15 i PREQUAL POOL FOR MICROSOFT HYPERTEC USA, INC. 6/23/24
I AUTHORIZED RESSELLERS
20-184-16 PREQUAL POOL MICROSOFT AUTHORIZED IRON BOW HOLDINGS, INC 6/23/24
RESELLERS
.4
20-184-17 PREQUAL POOL MICROSOFT AUTHORIZED PROLOGIC ITS LLC 6/23/24 I
RESELLERS I
20-184-18 PREQUAL POOL MICROSOFT AUTHORIZED SPIKEFISH SOLUTIONS, INC. 6/23/24
RESELLERS
20-184-19 PREQUAL POOL FOR MICROSOFT TOMMYTQL LLC 6/23/24
AUTHORIZED RESSELLERS
20-184-20 PREQUAL POOL FOR MICROSOFT ZDAAS LLC 6/23/24
AUTHORIZED RESSELLERS
20-203-01 DEEP WELL CLEANING DRAINAGE SYSTEMS FLOTECH ENVIRONMENTAL, LLC 6/23/24
MAINT REPAIRS
L ±.
19-036-02 COPLOGIC SOLUTIONS FOR LEAP LEXISNEXIS RISK SOLUTIONS FL 6/30/24 A
INC.
AUGUST 2024 19-092-01 AUDITING SERVICES RSM US LLP 8/7/24 3
I.
19-209-01 RESILIENCY CODE CONSULTANT SERVICES PERKINS & WILL ARCHITECTS INC 8/26/24
SEPTEMBER 2024 21-068-02 ROOFING CONSULTING SERVICES NOVA ENGINEERING & 9/27/24 2 I ENVIRONMENTAL, LLC
21-068-03 ROOFING CONSULTING SERVICES RMS BUILDING ENVELOPE 9/27/24 2
CONSULTANTS LLC
21-068-04 ROOFING CONSUL TING SERVICES UNIVERSAL ENGINEERING 9/27/24 2
SCIENCES, LLC
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 2 of 3 4/8/2024
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ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
Period Contract# Contract Description Vendor
14-154-01 I TURNKEY TROLLEY OPER & MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA,
INC.
£5 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR C
0 HOLDINGS INC. :Ill
9 18-154-01 [TELECOMMUNICATIONS SERVICES AT&T CORP
£ I C
0 13-178 COMMERCIAL & RESIDENTIAL WASTE COLLECTION & WASTE CONNECTIONS OF
:Ill DISPOSAL FLORIDA, INC. & WASTE
MANAGEMENT INC OF FLORIDA
3 of 3 4/8/2024