93-20894 Reso r
RESOLUTION NO.
93-20894.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
BUDGETS FOR THE GENERAL, ENTERPRISE, AND
INTERNAL SERVICE FUNDS FOR FISCAL YEAR 93/94.
BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach hereby
adopts budgets for the General, Enterprise, and Internal Service
Funds for Fiscal Year 1993/94 as summarized herein and listed
below:
REVENUES
GENERAL ENTERPRISE INTERNAL DEPARTMENT
FUND FUNDS SERVICE FUNDS TOTALS
GENERAL OPERATING REVENUES
Property Taxes $36,173,626 $ 36,173,626
Other Taxes 15,213,731 15,213,731
Licenses and Permits 5,614,044 5,614,044
Intergovernmental, Revenues 9,411,120 9,411,120
Charges for Services 1,655,000 1,655,000
Fines and Forfeits 3,380,360 3,380,360
Interest 775,000 775,000
Rents and Leases 1,025,052 1,025,052
Miscellaneous 6,330,252 6,330,252
Other 2,702,500 2,702,500
Subtotal $82,280,685 $ 82,280,685
DEBT SERVICE
Ad Valorem Taxes $ 10,148,977 $ 10,148,977
Special Assessments 250.000 250,000
Subtotal $10,398,977 $ 10,398,977
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FUND TOTAL $92,6794662 $ 92,679,662
ENTERPRISE FUNDS
Convention Center/TOPA $ 8,863,361 $ 8,863,361
Parking 7,068,760 7,068,760
Sanitation 3,358,591 3,358,591
Water Operations 11,397,828 11,397,828
Sewer Operations 15,317,124 15,317,124
Storm Water 2.000.000 2.000,000
FUND TOTAL ,$48005.664 $ 48,005,664
INTERNAL SERVICE FUNDS
Central Services $ 500,828 $ 500,828
Communications 1,840,625 1,840,625
Mechanical Maintenance 4,694,057 4,694,057
Property Maintenance 2,026,574 2,026,574
Risk Management 5.768,411 5,768.411
FUND TOTAL $14,830,495 $14,830,495 ,
TOTAL - ALL FUNDS $92,679,662 $48,005,664 $14,830,495 $155,515,821
APPROPRIATIONS
GENERAL ENTERPRISE INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION FUND FUNDS SERVICE FUNDS TOTALS
ADMINISTRATION
MAYOR AND COMMISSION $ 502,967 $ 502,967
CITY MANAGER 1,195,381 1,195,381
CITY ATTORNEY 1,837,754 c 1,837,754
CITY CLERK 740,850 740,850
COMMUNITY RELATIONS/PIO 455,120 455,120
FINANCE 1,378,748 1,378,748
MANAGEMENT & BUDGET 637,470 637,470
HUMAN RESOURCES 1,079,183 1,079,183
RISK MANAGEMENT $ 5,768,411 5,768,411
COMMUNITY SERVICES & DEVELOPMENT ,
BUILDING SERVICES 2,743,656
Building 1,328,164
Code Compliance 1,415,492
DEVELOPMENT, DESIGN AND HISTORIC
PRESERVATION SERVICES 1,428,166
Economic Development 497,875
. Community Development • 150,067
Planning & Design 780,224
CONVENTION CENTER/TOPA $ 8,863,361. 8,863,361
APPROPRIATIONS (Continued)
GENERAL ENTERPRISE INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION FUND, FUNDS SERVICE FUNDS TOTALS
PARKING 7,068,760 7,068,760
RECREATION, CULTURE & PARKS '9,761,622
Administration 192,311
Bass Museum 527,313 .
Beach Patrol 2,502,949
Parks Maintenance 3,399,583
Recreation 3,139,466
PUBLIC PROPERTY MANAGEMENT
GENERAL SERVICES 11,159,553
Administration 154,471
Computers 1,373,950
Purchasing/Warehouse 569,048
Property Maintenance 2,026,574
Central Services 500,828
Communications 1,840,625
Mechanical Maintenance 4,694,057
PUBLIC WORKS 30,636,846
Administration 318,382
Engineering 466,735
Streets/Streetlights 1,136,777
Sewer 15,317,124
Storm Water 2,000,000
Water 11,397,828
SANITATION 3,358,591 3,358,591
PUBLIC SAFETY
FIRE 15,449,615 15,449,615
POLICE 29,976,923 29,976,923
CITY-WIDE ACCOUNTS 11,073,867 11,073,867
SUBTOTALS $82,280,685 $48.005,664 $14,830,495 $145,116,844
DEBT SERVICE
Debt Service $10,398,977 $ 10,398,977
TOTAL ALL FUNDS $92,679,662 $48,005,664 $14,830,495 $155 5 Al
PASSED and ADOPTED this 22nd day P of September, 1993 .
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MAYOR
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Attest by:
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CITY CLERK
Fundin. approved:
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MANAGEMEi �i & BUDGET
FORM APPROVED
LEGAL DEPT.
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By a
Date i'- Z 3-43
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO.
TO: Mayor Seymour Gelber and DATE: September 22, 1993
Members of the City Commission
FROM: Roger M. C
City Manag
SUBJECT: A RESOLUTION ADOPTING FISCAL YEAR 1993/94 BUDGETS FOR THE
GENERAL, ENTERPRISE AND INTERNAL SERVICE FUNDS.
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RECOMMENDATION:
The Administration recommends that the Mayor and City Commission
adopt the attached Resolution which establishes Fiscal Year (FY)
1993/94 Budgets for the General, Enterprise and Internal Service
Funds.
The budgets presented herein reflect an increase of $150,000 in the
General Fund with no further changes in the Enterprise or Internal
Service Funds as tentatively adopted on September 14, 1993. The
total General Fund Budget for FY 93/94 is now recommended at
$92,274,561; the tentatively adopted Enterprise Fund and Internal
Service Fund budgets remain at $45,005,664 and $14,830,495,
respectively,
The recommended adjusted increases to the General Fund Budget, with
funding from Resort Taxes are as follows:
1. Homeless Program $50,000
2. Special Marketing and Promotion 100,000
Total Increase $150,000
BACKGROUND:
As required by Section 200.065, Florida Statutes, the first public
hearing on the proposed millage rates and budget for FY 1993/94 was
held on September 14, 1993 . During and after the public hearing,
the Budget Advisory Committee (BAC) , members of the public and the
City Commission made comments, recommendations, and requests for
additional consideration regarding the FY 1993/94 Budgets.
Prior to the adoption of the tentative budgets, as presented, the
City Commission .requested the Administration to review the BAC's
specific recommendations and requests from the members of the
public and the City Commission and report back during the second
public hearing.
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AGENDA _ WITEM
DATE 22 93
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ANALYSIS:
Since many of the requests for consideration were similar to the
recommendations from the BAC, responses are grouped where possible.
Regarding specific recommendations and requests for additional
consideration, the following is offered:
1. Addition of 30 Police Officers
The commitment to the Ocean Drive Special District and
staffing of the North Beach Police Sub Station requires the
addition of eight (8) and seven (7) additional police officer
positions, respectively.
Sector Patrol is an intricate part of the
Community/Neighborhood Policing Strategy. In July, 1992,
implementation of the Sector Patrol Plan was initiated, but
could not be fully implemented due to staffing shortages. To
fully implement this Plan would require an additional twenty-
two (22) police officers. All additional police officers
would be dedicated to the Sector Patrol Plan.
As stated in the July 14, 1993 memorandum, the City is
preparing an application for a Justice Assistance grant in the
amount of $1 million over three (3) years (maximum for cities
with less than 150,000 population) to fund salaries and fringe
benefits for 15 of the additional 30 police officers
requested. Under the terms of the grant, the City would be
required to provide a cash match.
Consequently, the addition of 15 police officer positions in
the tentatively adopted General Fund budget could be viewed as
the City's cash match for the salaries and fringe benefits
requested in the Department of Justice grant application for
15 additional police officers. Should the grant not be
awarded, expenditures in other areas will be held until the
certainty of the grant is established.
2 . Addition of 15 Code Compliance Officers
The BAC's rationale for the expressed uncertainty about the
number of additional police officers required may also be
applied to the number of additional Code Compliance Officers
required.
An additional allocation of $150, 000 was earmarked for
improving the Code Compliance function. These funds will not
be expended until after the comprehensive review of the code
compliance process is completed and recommendations for
improvement made to the City Commission. Included in these
recommendations will be the proper level of staffing.
3. TOPA Arbitration Settlement
The recommendation for transferring the entire proceeds ($3
million) from the TOPA arbitration settlement to the reserves
would not in itself lead to an improved bond rating. Of
greater significance to the rating agencies, would be
consistent operating surpluses at the end of each year; i.e.
revenues exceeding expenditures resulting from a deliberate
planned approach. .
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A review of the capital equipment and infrastructure needs of
the City to continue effective services indicate the immediate
needs previously identified in the budget message as:
Parks Renovations/Improvements $500,000
Repair Municipal Buildings 669,673
Replacement of Fire Engine 300,000
Refurbish 2 Rescue Units 90,000
Fire Air Truck 195, 000
Misc. Fire Equipment 47, 527
Code Compliance Automation Equipment 78,700
Parks Maintenance Equipment 48, 500
Citywide Computers, etc 70, 600 .
Total $2, 000,000
The utilization of $2 million for the immediate capital needs
with the remaining $1 million dedicated to rebuilding General
Fund balance remains the recommended allocation of these
funds. The dedication of $1 million to rebuild the reserve is
consistent with the plan for returning to fiscal health.
4. Fire Department Staffing - In the budget development process
for FY 92/93, the Fire Department staffing level was reduced
by 12 firefighter positions. This reduction was necessary in
a difficult budget year. During the current year, every
attempt was made to cope with this reduction in staffing;
actions taken included taking a unit (ladder truck) out of
service on a limited basis, operating below minimum manning
levels on those units in service, or severely restricting
overtime. The latter two activities required cooperation from
the International Association of Fire Fighters to ensure
service. In return, the Administration committed that, with
funding available, there would be a recommendation to return
the firefighting staffing to full minimum manning levels.
At present, the City operates four fire pumpers, two aerial
ladders, and six rescue units. Minimum manning levels to
operate these 12 apparatus require the addition of 15 fire
fighter positions.
Should there be a decision not to increase the• number of
firefighters and maintain the existing equipment, the overtime
resultant would exceed $600,000 annually. Removing the "unit"
from service to avoid overtime could jeopardize our Insurance
Services Organization (ISO) Class 2 rating which could affect
insurance rates, particularly in commercial establishments.
Other negatives includes: decrease in personal safety of
firefighters while engaging in fire fighting; severely
restricted ability to fight a second fire; potential damage to
mutual aid agreements; and, severe delays in accomplishing
diversity goals as required by the Consent Decree and the
commitment of the Administration and this City Commission.
Replacement of fire engines - The BAC's recommendation that
real cash depreciation be accumulated for major equipment
replacement be implemented is a sound one. This
recommendation is in place for the City's proprietary
(Internal Service and Enterprise) funds but not for the
General Fund. Beginning in FY 94/95, depreciation schedules
will be developed and implemented for the General Fund's major
equipment, such as fire apparatus; such funds would then be
accumulated and be "restricted for capital equipment" in the
General Fund balance.
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5. Office of the Mayor and Commission
No response is being provided by the Administration.
6. Office of the City Attorney
A response will be provided by the City Attorney under
separate cover.
7. Public Information
Community response to previous newsletters issued by the City
was overwhelmingly positive. Those newsletters, printed in
both English and Spanish, were mailed to every property owner
on Miami Beach.
The benefits of a newsletter as a communications tool to our
residents far outweigh those of a newspaper column. Although
a newspaper column could be purchased more frequently than a
newsletter, newspapers are by nature short-lived, have spotty
circulation, often are not read completely, are usually
discarded within hours of receipt. Further, considering the
demographics of Miami Beach, there is no Spanish version of
either The Miami Herald's Neighbors nor the Miami Beach
SunPost.
A well prepared newsletter, printed in both English and
Spanish, mailed to every property owner, is more likely to be
read, and kept for days or weeks, especially if it contains
interesting or reference information.
8. Resort Tax Auditing
BAC's recommendation of a bonus-pay system based on total
office productivity for Resort Tax auditors is an innovative
idea that warrants further review. This recommendation, along
with other' suggestions for efficiency and productivity
incentives will be reviewed during FY 93/94. Recommendations
will be brought to the City Commission for approval prior to
implementation.
9. Risk Management - Safety Officer
Safety and safe work practices are the responsibility of each
and every employee, not just the Safety Officer.
Risk Management is developing a comprehensive citywide safety
program which will include the assignment of departmental
safety liaisons. Safety liaisons will receive relevant
training and in turn will ensure appropriate training and
adherence to safe work practices by all employees within their
departments. This program is expected to reduce the number of
accidents and consequently the costs associated with Workers'
Compensation and equipment repair or replacement.
10. Bureau of Children's Affairs
The program and staff support requested indicates a potential
cost of $45, 000 with additional in-kind staff support.
Additional funding within the General Fund is not available.
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11. Repaving/surfacing of the streets.
The City has a planned schedule for street paving utilizing
proceeds from local option gas taxes. The increase in
allocation from the prior year (from $350,000 to $800,000) is
dependent on the Dade County Commission enacting the
additional five cents of local option gas tax during their
current budget deliberations.
The scheduling of street repaving is dictated by other
infrastructure (water, sewer, stormwater) projects, such as
the installation of the new water mains or the replacement of
lead water service lines. Such scheduling of infrastructure
projects is critical so as not to waste resources by "paving
. . .digging it up . . . . and paving again".
Scheduled repaving projects for FY 93/94 include Belle Isle,
Rivo Alto Island, DiLido Island, ` San Marino Island, 75th
Street (Harding to Dickens) , 81st Street (Collins to Dickens) ,
86th Street (Collins to Harding) , 79th Street (Crespi to
Hawthorne) , 77th Street (Ocean to Dickens) , 72nd Street
(Abbott to Dickens) and 41st Street (alley, Royal Palm to
Prairie) .
Maintenance of Pinetree Drive, Dade Boulevard and La Gorce is
the responsibility of the County and is scheduled for
resurfacing utilizing the proceeds from roadway impact fees.
Alton Road is programmed to. be resurfaced by the State
Department of Transportation.
12 . Parking Department
Activities proposed. for the FY 93/94 are consistent with the
plans to improve capital facilities and upgrade operational
procedures as outlined in the department's proposed Five-Year
Master Plan which will soon be reviewed by the newly
established Transportation and Parking Committee.
Further, any significant changes in current operational
policies or procedures would first be reviewed by the
Transportation and Parking Committee prior to implementation.
The proposed budget should be viewed as an allocation
established during the budget process. Specific details will
be developed in the very near future.
13 . Program for the Homeless.
Continued support for the homeless program would be contingent
on demonstrated participation (match) from other sectors
within the community in the form of grants, contributions,
donations, etc. Continued funding of up to $50, 000 for this
program could be derived from future proceeds from the
"quality of life" portion of the third cent of Resort Tax. .
Initial funding would be a loan from current Resort Tax (1st
2 cents) collections.
14. POW WOW Convention
The travel industry's POW WOW Convention scheduled for May
1994 will have a most significant impact on South Florida/Dade
County/Miami Beach tourism for many years in the future. The
Administration will be working with representatives of the
Greater Miami Visitors and Convention Bureau, Dade County and
the City of Miami to ensure the success of the convention.
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Further, the Administration with concurrence from the City
Commission had previously committed to fund a special
marketing and promotion program for the South Beach area in
coordination with the Miami Beach Hotel and Motel Association.
It is recommended that $100,000 be allocated from Resort Taxes
to jointly fund the special marketing and promotion program
and activities in support of POW WOW.
15. Parks Renovation
An additional $150, 000 is recommended to renovate basketball
courts, restrooms, etc. on a citywide basis. Funding would be
from the unallocated bond funds (Fund 351) . The total
appropriation of $1. 150 million for parks and recreational
facilities will be accomplished through a separate resolution.
The Five-Year Capital Improvement Program identifies over $14
million in improvements to upgrade the City's 20 parks.
Prioritization and funding for these and other projects has
been discussed in a joint meeting of the City Commission,
Planning Board and Budget Advisory Committee. A follow-up
meeting has been scheduled.
Although the immediate and critical needs of our parks system
are many, the immediate availability of cash funding is
severely limited. The recommended funding of $1. 15 million is
being provided from Resort Tax collections, TOPA arbitration
settlement, and Unallocated Bond Funds. To make available
significant additional resources would require us to change
proposed priorities or reduce funds earmarked for reserves.
SUMMARY:
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The responses to the recommendations and requests were all
carefully considered. In some cases, recommendations will be
reviewed further for possible implementation if continued financial
progress is made during FY 93/94. In other cases, the original
programs will remain. Most difficult of all to consider, are new
programs or increases in services while the City still operates in
an environment of limited or restricted funding.
The adjusted increase recommended to the tentatively adopted
General Fund Budget, with funding from Resort Taxes is as follows:
1. Homeless Programs $50,000
2 . Special Marketing and Promotion 100,000
Total Increase $150, 000
The recommended increase of $150, 000 for improvements to citywide
basketball courts, restrooms, etc. would be funded from unallocated
bond funds (Fund 351) .
The adjustments recommended to the tentatively adopted budgets have
stretched our resources to the limit. Any further considerations
would require the reallocation or shifting of priorities for
programs or projects already earmarked for funding.
CONCLUSION:
Section 200. 065, Florida Statutes, require that following the
second public hearing on the proposed millage rate and budgets for ,
FY 1993/94, the City Commission adopt Resolutions establishing
millage rates and budgets for FY 1993/94.
RMC:PFL:me 146