93-20907 Reso RESOLUTION NO. 93-20907
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,
APPROVING, IN SUBSTANTIAL FORM, THE INTERLOCAL
AGREEMENT WITH THE GREATER MIAMI CONVENTION
AND VISITORS BUREAU, AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE THE AGREEMENT,
PROVIDED, HOWEVER, THAT SHOULD THE AGREEMENT,
BE SUBSTANTIVELY REVISED WHEN REVIEWED BY THE
DADE COUNTY BOARD OF COUNTY COMMISSIONERS, THE
MIAMI CITY COMMISSION, AND/OR THE COMMISSION
OF THE VILLAGE OF BAL HARBOUR, THEN THE
AGREEMENT SHALL BE DECLARED NULL AND VOID AND
OF NO FURTHER FORCE OR EFFECT, AND A REVISED
AGREEMENT SHALL BE PRESENTED TO THE MAYOR AND
CITY COMMISSION FOR APPROVAL AT THAT TIME.
WHEREAS, on July 23, 1993, the Committee established by
the Mayor and City Commission to review the Greater Miami
Convention and Visitors Bureau (the "Bureau") , and the Interlocal
Agreement with the Bureau (the "Agreement") concluded its review;
and
WHEREAS, the City of Miami Beach is desirous of amending
the Agreement to incorporate the recommended changes of the Review
Committee, as well as additional changes submitted by Dade County;
and
WHEREAS, a revised Agreement, attached hereto as Exhibit
"A", has been reviewed and approved in substantial form by the
parties thereto being Dade County, the City of Miami, and the
Village of Bal Harbour.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND' CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission approve, in substantial form, the Interlocal
Agreement with the Greater Miami Convention and Visitors Bureau,
and authorize the Mayor and City Clerk to execute the Agreement,
provided, however, that should the Agreement be substantively
revised when reviewed by the Dade County Board of County
Commissioners, the Miami City Commission, and/or the Commission of
the Village of Bal Harbour, then the Agreement shall be declared
null and void and of no further force or effect, and a revised
•
II
i '
. Agreement shall be presented to the Mayor and City Commission for
approval at that time. I
PASSED and ADOPTED this 22nd day o September, le . 3.
AI\ / /
OR W"-\Pr
ATTEST:
Lam . - FORM APPROVED
CITY CLERK LEGAL DEPT.
BY j
(a:miscatty\rja\inter917.res) //7/1.3
Date
•
•
•
CITY OF MIA-MI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
•
OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO. - 3
• TO: Mayor Seymour Gelber and DATE: September 22, 1993
Members of the City Commission
•
FROM: Roger M. Ca e
City Manager �t •
SUBJECT: INTERLOCAL AGREEMENT WITH GREATER MIAMI CONVENTION
AND VISITORS BUREAU
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission approve the attached Resolution
accepting the Interlocal Agreement between the City of Miami Beach, Metro Dade County
and the Greater Miami Convention and Visitors Bureau.
BACKGROUND:
On July 23, 1993, the review of the Greater Miami Convention and Visitors Bureau and
the Interlocal Agreement was concluded by the Committee. The Committee consisted of:
Commissioner David Pearlson, Committee Chairperson, Commissioner Nelsen Kasdin,
Commissioner Sy Eisenberg, Mayra Diaz-Buttacavoli, Assistant City Manager, Michael
Milberg, Ex-Officio, Stuart Blumberg, Steve Nostrand, Barton Goldberg and Bruce Menin.
To date, participation has been increased to the Bureau Review Committee by Ken Zarrilli,
Ada Llerandi and Spectator Management Group (SMG).
The changes recommended by the Committee on July 23 have been incorporated in the
attached draft of the Interlocal Agreement, as well as those changes submitted by Dade
County. Additionally, there were recommendations made by the Committee, which will be
addressed by the Bureau, as follows:
• A "Tourism Summit" to be held at least three times a year, where all.parties
to the Interlocal Agreement will be invited to exchange ideas and information
regarding the state of tourism and all related activities in Dade County.
• The Tourism Summit shall include but not be limited to the formulation of a
County-wide strategic plan for tourism with an emphasis on ownership by the
parties.
• A Tourism Summit report will be prepared at the conclusion of each Summit
summarizing the result and findings of same. (Reference is made to the
Interlocal Agreement, Section 1.02, page 7 and Section 1.03, page 8.)
Continued...
AGENDA 7
•
ITEM
DATE C) /--3
•
COMMISSION MEMORANDUM PAGE TWO SEPTEMBER 22, 1993
• The Committee recommended enhanced representation and greater
involvement at the grass roots level by City of Miami Beach residents and
merchants, to the Greater Miami Convention and Visitors Bureau. (Reference
is made to the Interlocal Agreement, Section 1.06, page 10.) While
additional representation to the Board of Directors is being requested to reflect
the ethnic and multi-cultural diversity of the community, it is also recognized
that continued industry involvement is critical.
• The Committee recommended that the Bureau assist the City of Miami Beach
with the costs associated with its Convention Center Hotel current recoupment
efforts in an amount up to $150,000, per year; through fiscal year
1995/1996.
All other changes recommended by the Committee have been incorporated into the
Interlocal Agreement and are reflected with a notation on the side for your review. The
remainder of the changes incorporated in the Interlocal Agreement were recommended or
requested by Dade County.
On September 22, 1993, the Metro Dade County Maritime Trade and Tourism Committee
will review the Interlocal Agreement. The County Manager will be recommending approval
of the Agreement to the Board of County Commissioners at the September 28, 1993
Commission meeting.
CONCLUSION:
The Administration requests approval in substantial form of the Interlocal Agreement. If any
substantive changes are made by the participating County and municipalities, a revised
Agreement will be presented to the Mayor and Commission at that time.
RMC:MDB:lcd
Attachments
INTERLOCAL AGREEMENT
BETWEEN
DADE COUNTY, CITY OF MIAMI BEACH,
THE CITY OF MIAMI AND THE VILLAGE OF BAL HARBOUR
AND •
GREATER MIAMI CONVENTION AND VISITORS BUREAU
•
TABLE OF CONTENTS
Sections Page
1 Contract with Bureau 4
1 .01 Bureau Mission Statement 4-5
1 . 02 Bureau Functions 5-7
1.03 Reports, Records & Evaluation 7-8
1. 04 Compliance with Law 8
1.05 Status of Bureau as Independent
Contractor; Indemnification 9
1 .06 The Bureau Board of Directors 9-10
2 Funding 10
2 .01 Contributions from Each
Participating Public Agency;
Disposition of Special Events Monies 10-12
2 .02 Public Funds to be Segregated
from Private Sector Monies 12-13
2 .02 (a) Method of Payment and
Disbursement - 12
2 .02 (b) Prohibited Expenditures from
Public Funds 13
2 .03 No Impairment of Bond
Obligation; Option to Appropriate
Alternative Revenue Sources 13
3 Public Record and Open Meetings
Policy 13-14
4 Duration of This Agreement 14
5 Goods and Services 15
6 Notices 15-20
2
1990 93 INTERLOCAL AGREEMENT
GREATER MIAMI CONVENTION AND VISITORS BUREAU
THIS 1990-93 INTERLOCAL AGREEMENT is made and executed as of
this 'jO day of �VIe-f 1993, by and between DADE COUNTY, a
political subdivision of the State of Florida (the "County" ) , the
CITY OF MIAMI BEACH, a municipal corporation organized and existing
under the laws of the State of Florida ( "Miami Beach") , the CITY OF
MIAMI, a municipal corporation organized and existing under the
laws of the State of Florida ( "Miami" ) , the VILLAGE OF BAL HARBOUR,
a municipal corporation organized and existing under the laws of
the State of Florida ( "the Village" ) , and GREATER MIAMI CONVENTION
AND VISITORS BUREAU, INC. a Florida not-for-profit corporation
( formerly Tourism Industry Coalition of Greater Miami, Inc. )
(herein the "Bureau" ) :
RECITALS
A. By Interlocal Agreement originally executed as of October
1, 1984 , recorded in Official Records Book 12329 , Page 288, of the
Public Records of Dade County, Florida, and as amended from time to
time, Dade County, Miami Beach, Miami and the Village (together the
"Participating Public Agencies" or individually the "Participating
Public Agency" ) created a consortium pursuant to the authority
granted to each such Participating Public Agency in Part I of
Chapter 163, Florida Statutes (the "Act") , for the purpose of
establishing a unified effort in the promotion and marketing of
conventions and convention sales in Dade County, Florida.
B. Pursuant to authority granted to the Participating Public
3
Agencies under the Act, a contract was entered into with the
Bureau, under which the Bureau agreed to carry out tourism and
convention promotions, booking and sales activities on behalf of
the Participating Public Agencies (reserving to each Participating
Public Agency the continued right, at its option, to separately
promote and book certain special events) . It is the goal of the
Participating Public Agencies that such services be conducted in
the most efficient and effective manner possible, utilizing a
larger fund of public tax dollars and privately contributed
resources, which the individual Public Agency would not otherwise
have available alone, with the additional advantage of having
available the experience and participation of all segments of the
business community itself.
C. The Participating Public Agencies and the Bureau desire
to enter into an 1990 .93 Interlocal Agreement to advance the above-
stated goals;
NOW THEREFORE, the parties agree as follows :
SECTION 1 . Contract with the Bureau.
SECTION 1. 01 Bureau Mission Statement.
GREATER MIAMI CONVENTION & VISITORS BUREAU
MISSION
The Greater Miami Convention & Visitors Bureau has the county-wide
leadership responsibility to provide unified marketing, sales and
promotion of Greater Miami and its Beaches to all persons and
organizations for conventions, business and pleasure. Acting on
behalf of its members its interlocal •artners and the citizens_ of
4
Dade County, the Bureau is the collective voice of the Visitor
Industry which educates its constituents, initiates programs , and
induces and supports actions to enhance the desirability and
attractiveness of all segments of the community for its visitors.
SECTION 1.02 Bureau Functions. The Participating
Public Agencies hereby contract with the Bureau for the performance
by the Bureau of the following tourism and convention sales and
promotion functions :
(a) To develop, promote, market, book and secure
conventions, trade shows and group business;
(b) To expand, develop and promote tourism in the
domestic and world markets, through consumers,
travel agents, tour operators, wholesales, airline
marketing, media, advertising, and other modalities
determined by the Bureau;
(c) To maintain programs and services, where
practicable, in connection with the marketing and
promotion of conventions and tourism, including
convention services, tourist reservation services,
and other operational and administrative programs in
connection therewith; to prepare and distribute
brochures, pamphlets and other advertising
information, in a manner generally accepted in the
tourism and convention industry, disseminating
information about the Dade County area and the
Participating Public Agencies; to cooperate with
5
segments of the private tourism and convention
business community for the booking of hotel
reservations, tour packages, car rentals, and other
such services, and conducting activities normally
provided by like convention and visitors bureaus in
other parts of the nation;
(d) To engage in tourism and convention research and
planning, and to conduct campaigns of information,
advertising, publicity, marketing or sales relating
to tourism, conventions and convention events ;
(e) In general to conduct or assist in the conducting
and carrying out of any program or project designed
to attract visitors and conventions within the
market areas of the Participating Public Agencies ,
and to encourage and cooperate with public and
private organizations or groups, hotels, motels ,
restaurants and other tourist related entities in
their efforts to promote and attract tourists and
conduct conventions;
( f) To employ, engage, compensate and discharge
personnel necessary to carry out the foregoing
functions, and to budget, administer and implement
the funds received by it;
(g) To accept, receive and expend private monies, gifts ,
fees, revenues and donations, in addition to the
public funds transferred to it by the terms of this
6
Agreement;
(h) To enter into contract with agencies,
corporations, persons, or other entities, to
accomplish any or all of the above;
(i) To perform any other function reasonably related to
the policy and purpose of this Agreement.
Lu . To the maximum extent possible provide economic
opportunities to all businesses through the Bureau's
acquisition of qoods and services.
itl To develop a Strategic Tourism Plan which shall be
updated yearly.
ill To involve in Bureau activities to the maximum
extent possible policy makers of the Participating
Public Agencies.
The Participating Public Agencies acknowledge that priority
for booking shall be given to convention and group business that
results in hotel room occupancy.
SECTION 1 . 03 Reports , Records and Evaluation. The Bureau
agrees : ( 1) to provide to each of the Participating Public
Agencies, within ninety (90) days after the end of each fiscal year
of the Bureau, an annual audited report covering the receipt and
expenditure of public and private funds , prepared by an independent
certified public accountant, in accordance with generally accepted
accounting principles and practices consistently applied; (2) to
prepare and submit to all Participating Public Agencies , by October
31, of each year of this Agreement, a copy of the Bureau' s budget
7
•
•
for that fiscal year; ( 3) to submit an Annual Report to each
Participating Public Agency before the end of October each year;
(4) to permit any Participating Public Agency to carry out
monitoring and evaluation activities in such manner as will
effectively insure the cooperation of the Bureau and its Board of
Directors in the performance of the Bureau's functions, so long as
such inspection and monitoring does not unreasonably impede or
interfere with the functions of the Bureau, and such monitoring and
evaluation activities may include inspection of records of all
expenditures from public and private funds; (5) to provide to
Participating Public Agencies such reports as may be reasonably
requested by them, and to provide, not Less often than quarterly,
an activity and financial report, setting forth generally the
activities of the Bureau during the previous quarter; (6) to permit
each Participating Public Agency to conduct, at its own expense, a
full and detailed annual audit of the Bureau' s records to determine
•
how the Bureau utilized public money contributed under this
Agreement and to permit each Agency to conduct, at its own expense,
quarterly inspections of the Bureau's records to the extent that
those records relate to public funds . Any such audits or
inspections shall be conducted in such manner and at such times so
as not to unreasonably interfere with the day to day operations of
the Bureau.
SECTION 1 .04 Compliance with Law. The Bureau shall
comply with all applicable laws of the Federal, state and local
governments relating to its activities .
8
•
•
SECTION 1. 05 Status of Bureau as Independent Contractor;
Indemnification. The parties hereto understand and agree that
the relationship of the Bureau to each Participating Public Agency
is that of an independent contractor. In carrying out its
functions under this Agreement, the Bureau is not, nor shall it
ever be construed as, the agent or representative of any
Participating Public Agency, and this Agreement is not intended to
establish a partnership, a joint venture, or the relationship of
principal and agent. The Bureau shall indemnify and hold harmless
each Participating Public Agency from any claims, suits , demands or
liability, of whatever nature, brought by others, wherein any
Participating Public Agency is made a party, through suit, claims,
demand or otherwise, arising out of any activity of the Bureau
under this Agreement. The Bureau shall take out and maintain
adequate liability insurance, in reasonable amounts , consistent
with general practices in the industry, insuring against those
types of claims, suits or demands normally covered by liability
insurance relating to convention and visitors bureaus, and shall
' name the Participating Public Agencies as co-insured by
endorsement. Policies or certificates of such insurance shall be
available to any Participating Public Agency if and when required.
SECTION 1. 06 The Bureau Board of Directors . The Bureau
shall be managed by a Board of Directors, having such number of
members and such composition as may be determined from time to time
by the Bureau. Such Board shall be representative of the hotel and
visitor industry and shall reflect the ethnic and multi-cultural
9
nature of the community recognizing that industry involvement is
critical. At the option of any Participating Public Agency, the
Mayor or Chairperson of such agency or his (her) designated
representative (who shall be a member of the elected governing body
of the Participating Public Agency) may shall sit as a voting
member of the Board. The Manager or Manager' s designee of any such
Participating Public Agency may shall sit as a voting member of the
Board. also attcnd cuch Beard mectinne ex officio, without a vote.
The Board of the Bureau may act through an Executive Committee,
which shall meet between meetings of the Board. The composition of
the Executive Committee shall be as determined from time to time by
the Bureau. One representative from a Partici atingPublic Agency
shall be invited to sit as a voting member of the Executive
Committee on a rotating basis for a one year term.
SECTION 2 Funding.
SECTION 2 . 01 Contributions from Each Participating Public
Agency; Disposition of Special Event Monies . The manner in
which each Participating Public Agency will provide financial
support for the purposes set forth in this Interlocal Agreement
shall be as follows :
(a) The County shall contribute annually sixty percent
( 60%) of its Tourist Development Tax revenues ,
collected pursuant to Section 125 . 0104 , Florida
Statutes, and Dade County Ordinance No. 78-62 , as
amended from time to time, less an amount allowed by
law for collection costs, and less the cum of
10
•
$500,&00 the amount designated in Dade County' s
Tourism Development Plan, Section 29 .54 of the Code
of Metropolitan Dade County for distribution by the
County at its discretion for special events and
other tourism related activities .
(b) Miami Beach shall contribute annually the lesser of
( 1) fifty percent (50%) of the net revenues
collected from its municipal resort tax, levied
pursuant to Chapter 67-930, Laws of Florida, and the
respective municipal ordinances applicable thereto,
as amended from time to time less $250 , 000
annually for special events and less. $125 , 000 for
collection costs, or ( ii) the net revenues collected
from its above referenced municipal resort tax, less
any and all payments required under any'resolutions
or ordinances pursuant to which bonds or other
indebtedness of the City of Miami Beach are issued
which are secured by the resort tax, and less
$250,000 annually for special events, and less
$125,000 for collection costs . In the event Miami
Beach• contributes the amount described in (ii) it
shall also contribute an amount equal to the
difference between (i) and (ii) from an alternative
revenue source other than the municipal resort tax
as provided in SECTION 2 . 03 below.
(c) Miami shall contribute $100,000 annually. It should
be noted that the hotel properties in the City of
11
•
Miami remitted $2,711,371 in tourist development tax
revenues in 1991-92 . Such amounts constitute 33 . 8%
of the hotel tourist tax dollars collected by Dade
County.
(d) The Village shall contribute $100,000 annually.
The contributions described in this Section shall
only be used for purposes authorized by the Florida Local Option
Tourist Development Act.
SECTION 2 .02 Public Funds . The Bureau shall maintain public
funds in an account or accounts segregated from and not commingled
with any privately raised funds .
(a) Method of Payment and Disbursement. Each
participating Public Agency shall transfer to the Bureau
its required share of the tax revenues described herein
within 30 days after the last day of the month in which
the Participating Public Agency received the funds .
(b) Prohibited Expenditures from Public Funds . The
Bureau shall not expend public funds for the following:
Bureau staff travel and entertainment except that travel
and entertainment expenses for up to cixtccn ( 16)
eighteen ( 18) persons whose Bureau positions appear in
Exhibit A will be permitted when soliciting or promoting
a major convention. or corporate meeting booking or travel
trade; any matters relating to the Bureau' s function as
an Association, including but not limited to membership
dues and salaries of personnel whose duties relate to
12
membership marketing; the salary, benefits and
perquisites of the Chief Executive Officer;
interest expenses on loans to the Bureau and expenses
relating to activities beyond the scope of this
Agreement.
SECTION 2.03 No Impairment of Bond Obligation; Option to
Appropriate Alternative Revenue Sources. In the event any
Participating Public Agency determines that the allocation of tax
revenues required to be made under Section 2 . 01 above may impair
the obligation of any contractual arrangement between the
Participating Public Agency and the holders of its bonds secured by
said tax revenues, the Participating Public Agency shall
appropriate to the Bureau an alternative revenue source equal to
that amount of the Municipal Resort Tax or County Tourist
Development Tax, as the case may be, that would otherwise have been
required by the Participating Public Agency during the then current
fiscal year (the "Substituted Revenue Source" ) . In the event the
Participating Public Agency upon making a determination that its
bond obligations would be impaired, fails to contribute to the
Bureau a substituted revenue source, said Participating Public
Agency' s participation in the. Interlocal Agreement shall be
forthwith terminated; provided, however, that in the event of such
termination, said Participating Public Agency shall continue to be
bound by any prior committed contract, convention reservation of
other commitment duly made by the Bureau.
SECTION 3 Public Records and Open Meetings Policy. T h e
13
Bureau shall adhere to the policy attached as Exhibit B to this
Agreement regarding access to its Board of Directors and Executive
Committee meetings as well as its corporate records.
SECTION 4 Duration of This Agreement. The term of this
Interlocal Agreement shall be for three ycarc a period commencing
on the date first written above and terminating on the last day of
the fiscal year (September 30, 1994) . This agreement shall stand
automatically renewed at the end of such term (and each successive
term thereafter) for a period of one year unless a Participating
Public A•enc delivers to the Bureau more than ninet _da s before
the date such term expires , a written notice stating that said
party does not wish to renew the Agreement, with or without cause,
in which event the Any Participating Public Agency may terminate
of that Pa-rtie#pating l lie Agency, by adegting a rcoolution prior
to the commeneement of this sueeeeding fiseal year ctating itc
intcnt to withdraw frem this Agreement. In ouch event, caid
Agency' s participation in thic Agreement will terminate as of the
end of the then current fiscal year, but this Agreement shall
remain in effect among the remaining parties until the expiration
of the Agreement, provided that any remaining Agency may exercise
the termination provisions of this section.
SECTION 5 Goods & Services . The Bureau shall procure •oods
and services on a competitive basis and shall provide opportunities
for African American, Hispanic American and women owned businesses
and services .
14
SECTION 6 Notices . All notices, demands and requests which
are given by the parties shall be in writing and shall be deemed to
be properly given if sent by United States mail, postage prepaid,
addressed as follows:
As to the County: Attention: County Manager
Metropolitan Dade County
Suite 2900
Stephen P. Clark
Government Center
111 N.W. First Street
Miami, FL 33128
With copy to: County Attorney
Metropolitan Dade County
Suite 2810
Stephen P. Clark
Government Center
111 N.W. First Street
Miami, FL 33128
As to Miami : Attention: City Manager
City of Miami
3500 Pan American Drive
Miami, FL 33133
With copy to: City Attorney
City of Miami
1100 AmeriFirst Building
One Southeast Third Avenue
Miami, FL 33131
As to Miami Beach: Attention: City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
With copies to: City Attorney
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Visitors and Convention
Authority
555 17th Street
Miami Beach, FL 33139
As to the Village: Attention: Village Manager
15
Village of Bal Harbour
655 - 96th Street
Bal Harbour, FL 33154
With copy to: Village Attorney
Village of Bal Harbour
655 - 96th Street
Bal Harbour, FL 33154
As to the Bureau: Attention: President
Greater Miami Convention
and Visitors Bureau
701 Brickell Avenue
Suite 2700
Miami, FL 33131
Any such names and addresses may be changed at any time upon
the giving of written notice of such change sent by United States
mail, postage prepaid, to the other parties affected by the change.
A copy of any notice sent by one party tb another shall be sent to
all other parties noted above.
IN WITNESS WHEREOF, the Participating Public Agencies have
caused this instrument to be duly executed in their name and on
their behalf by their duly constituted officers, and the Bureau has
caused this instrument to be duly executed by its duly authorized
corporate officers, all as of this day of
DADE CO i F O r IDA
Approved as to form and By: ��///,;,
legal sufficiency oWCb4nty Manager
o
Attest:
Assistant County Attorney `� ! s
o cc:' rY \IL' ;puty Clerk�a � "l ,o
c iJ �'�,J Gj o
c a
16 °c a• .} 00
0vo400mc00
(Seal)
Al a
CITY 417�i MIAMI BE
/a
PP
A roved as to f ul and By. _ I
legal s fici .n ..
cy t ', Mayor
r
Attest: ��, _1, '..�t..
C y Attorney `" Clerk
(Seal)
FORM n� .��`JFO
CITY OF I.
LEA e.
(�Y%'„L By' -
: k/ '
r, Mans r Atts
Air' ED AS TO FORi,l irkEID'.GORREATNF
--. / , xf
(Seal)
/// - I ii
VIL G NA BOE \ `
Approved as to form and By: 2���
sufficiencyVi a !+Tanager
legal �
Attest: /-� /644��l..__FeAhhelkf
ity Attorney Clerk
(Seal)
GREATER MIAMI CONVENTION AND
VI S B , INC.
Chaimon
Attest: i
Secz^etary
Authorized by Dade County
Resolution No.
Authorized by City of Miami Beach
Resolution No. .437i-2,49q01
Authorized by City of Miami
17
•
Resolution No. 91-/-9W
Authorize by Village of Bal Harbour
Resolution No.
ACKNOWLEDGEMENTS
STATE OF FLORIDA )
)ss :
COUNTY OF DADE
The foregoing in trument was acknowledged before me this
`(o day of P) G4 , 1995' by Joaquin Avino, Dade County
Manager and e'(1 znt.19 1-11 146 or14 , Deputy Clerk, or their
designees respectively, on behalf of DADE COUNTY, FLORIDA, known to
me to be the persons described in and who executed the foregoing
instrument ( ) , and acknowledged to and before
me that they executed said instrument for the purposes therein
expressed.
WITNESS my hand and official seal, this •• /h' day of
fA � , 199g.
otary Public, State of Floda
at Large
SHEILA HORO
My Commission Expires: 'tom, W1TZ
5.: :.= MY COMMISSION S CC302331 EXPIRES
'a• August 31,1997
•.;pr W BONDED THRU TROY FAIN•INSURANCE,INC.
STATE OF FLORIDA
)ss:
COUNTY OF DADE )
The foregoing in trument was cknowledged before me this
.25 day of /7009. , 199by Seymour Gelber, Mayor and
-77-7174.cd e. beinoio , City Clerk, or their designees respectively,
on behalf of CITY OF MIAMI BEACH, FLORIDA, known to me to be the
persons described in and who executed the foregoing instrument
(Jr.-ke,,-Io ci. , 1y u.,M.e,;t') , and acknowledged to and before me that
they executed said instrument for the purposes therein expressed.
WITN SS my hand and official seal, this 3 day of
Pfriteoff , 19 9'
tr.A -4 ' 0
otary Public, Sta of _Florida
� `�'18 . D,
NOTARY PUBLIC STATE OF FLORIDA14•1)'''
MY COMMISSION EXP. APR.15.1995
BONDED THRU GENERAL INS. UND.
at Large
My Commission Expires :
STATE OF FLORIDA
)ss:
COUNTY OF DADE
The foregoing instrument was acknowledged before me this
' day of • , 199.E by Cesar Odio, City Manager
and ����! ,( Clerk, or their designees
respectively, on behalf of CITY OF MIAMI, FLORIDA, known to me to
be the persops describ in and who executed the foregoing
i,-instrument (,- /644/4 ±) , and acknowledged to and before
me that they executed sa'd instrument for the purposes therein
expressed.
WITNESS my hand and official seal, this day of
199S.
•
2'27-
Notary Public, tate of Florida
at Large
My Commission Expires : ply:CrA OTARY s"'"`� E
X M CONCEPCION
NOTARY PUBLIC STATE OF FLORIDA
COMMISSION NO.CC382685
MY COMMISSION EXP.DUNE 14,1998
STATE OF FLORIDA
)ss :
COUNTY OF DADE
The foregoing. instrument was acknowle o this
day of , 199.E by llage
Manager and 3,bn( � n : , Clerk, or their designees
respectively, on behalf of VILLAGE OF BAL HARBOUR, FLORIDA, known
to me to be the persons described in and who executed the foregoing
instrument ( , and acknowledged to and
before , me that they executed said instrument for the purposes
therein expressed.
WITNESS my hand and official seal, this an day of
, 1994.
ELM WRIGHT (-- 1 ;) L/(. 7r1 •
rotary Public, State of 2�74 rich Notary Public, tate o Florida
19
Iry Comm.Comm.expiresfvo. CC iJ36g0lay 6:
•
at Large
My Commission Expires :
STATE OF FLORIDA
)ss:
COUNTY OF DADE
The foregoing instrum nt was acknowledged before me this
r day of 1 �/` , 1990 by Christopher Perks,
Chairman and Marty Urra, Secretary, or their designees
respectively, on behalf of GREATER MIAMI CONVENTION AND VISITORS
BUREAU, INC. , known to me to be the p rsons described in a d who
executed the foregoing instrument (/./.)// - �a�/ n7 /-e�,-✓-c and
acknowledged to and before me that they execute5said instrument
for the purposes therein expressed.
,ram_
WI NE S my hand and official seal , this / day of
t
Notary blic, tate of Florida,
LaMy Commission Expires : dt
��,�
Notary Public, State of Florida
My Commission Expires Nov. 1:1, 1994;
13ordad Th,u:Roy Fain:Insurance►pc,
20
•
EXHIBIT A
Number of Persons
Title Holding Positions
Vice President, Convention Sales 1
Senior Associate Vice President, Convention Sales 1
Associate Vice President, Convention Sales 2
Regional Convention Sales Manager (Washington, D.C. ) 1
Convention Sales• Manager 6
Vice President, Tourism 1
Director, Travel Trade Promotion 1
Assistant Director, Travel Trade Promotion 1
Travel Trade Manager 3
Travel Trade Coordinator 1
•
21
EXHIBIT B
POLICY STATEMENT
March 22, 1989
This document constitutes a policy statement of the Greater Miami
Convention & Visitors Bureau as it relates to the media and the
Bureau's Interlocal Partners on the issues of attendance of
meetings of the Board of Directors and Executive Committee, and of
accessibility of information which may be contained in the files
and records of the Bureau.
The Bureau is incorporated under the laws of the State of Florida
as a private not-for-profit organization and its contract for
destination marketing services specifically precludes it from doing
business as an agent of its Interlocal Partners . Regardless, and,
in the spirit of cooperation, the Bureau recognizes the importance
of providing the media and the Bureau' s Interlocal .Partners access
to Board and Executive Committee meetings and Bureau records
without compromising its ability to successfully compete in the
marketplace, nor its ability to function effectively.
As has been the practice, representatives of the media and the
Interlocal Partnership will continue to have full access to all
meetings of the Board of Directors and Executive Committee, subject
to the understanding and limitations outlined below:
If at any time the Chairman of the' Bureau believes an item to
be discussed is of such a sensitive and proprietary nature
that it could hurt the Bureau's efforts to bring business to
the Greater Miami area or would impair the Bureau's efforts to
operate in an effective manner in reaching its goals and
objectives, the Chairman may request that the matter be
treated as confidential by those attending the meeting.
In that situation, reporters may continue to sit in on that
meeting and take notes, but would agree to write nothing
without first discussing that intention with the Chairman.
If, after conversations between the Chairman and the
reporters, they are unable to agree on whether a story is
warranted, the Chairman may take the matter to the senior
editors of the news organization for discussion. The
reporters will hold off writing a story, if any, until the
issues have been fully discussed by the Chairman and the
senior editors.
In addition, the Bureau will also make all of its records available
for inspection by the media and the Bureau' s Interlocal Partners
subject, however, to the same limitations and exclusions set forth
above, and any disagreements will be resolved in a manner similar
to that outlined for confidential matters arising from meetings of
the Board of Directors and Executive Committee.
22