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93-20982 Reso 4 y :1 RESOLUTION NO. 93-20982 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. , FOR PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER INFILTRATION, INFLOW ANALYSIS AND MITIGATION, AND FURTHER AUTHORIZING KIMLEY-HORN TO PROCEED WITH PHASE ONE OF THE AGREEMENT, PROVIDING FOR THE COLLECTION OF BASIC DATA AND PLANNING FOR THE EFFICIENT EXECUTION OF THE PROJECT. WHEREAS, the City of Miami Beach (City) issued a Request For Letters of Interest (RFLI No. 94-92/93) for professional engineering services for improving the sanitary sewer system throughout the City by repairing, replacing and upgrading sanitary sewer lines (Project) ; and WHEREAS, Kimley-Horn and Associates, Inc. , (Consultant) submitted a proposal and response to the City' s Request For Letters of Interest; and WHEREAS, the City and Consultant have negotiated the Agreement `attached and incorporated hereto as Exhibit "A" . NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City Clerk are authorized to execute the Agreement attached hereto with Kimley-Horn and Associates, Inc. , for professional engineering services for Citywide sanitary sewer infiltration, inflow analysis and mitigation, and further authorizing Kimley-Horn to proceed under Phase One of the Agreement, providing for the collection of basic data and planning for the efficient execution of the Project. PASSED and ADOPTED this 1st day o Decemberi 1993 ATTEST: MAYOR (JLANcA,_ L iSrn,‘,.---- or _ . FORM APPROVED CITY CLERK LEGAL DEPT. jm:c:\wp51\data\kimthorn.res By .;C"'D Date 11' �3``'3 • CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 COMMISSION MEMORANDUM NO. cS is/ • TO: Mayor Seymour Gelber and DATE: December 1, 1993 Members of the City Commission FROM: Roger M. Ca i City Manager SUBJECT: PHASE I APPROVAL OF KIMLEY-HORN & ASSOCIATES, INC. CONTRACT TO PROVIDE ENGINEERING SERVICES FOR CITY-WIDE SANITARY SEWER INFILTRATION, INFLOW ANALYSIS AND MITIGATION. ADMINISTRATION RECOMMENDATION: It is recommended that the City Commission authorize entering into a contract with Kimley-Horn & Associates, Inc., to provide engineering services for a City Wide Sanitary Sewer Infiltration, Inflow Analysis and Mitigation Measure Program and authorize proceeding with Phase One for a lump sum fee of $84,864. BACKGROUND • On September 22, 1993 the City Commission authorized entering into contract negotiations • with Kimley-Horn & Associates, Inc., to provide engineering services for a City-wide Sanitary Sewer Infiltration and Inflow Mitigation Program. Kimley-Horn&Associates, Inc. is currently providing these services in the North Shore Project area and is mobilized to continue the work throughout the rest of the City. The total scope of work will include a comprehensive infiltration and inflow analysis, identification of problem areas,determination of extent of systems to be tested,preparation of bid packages for smoke testing to identify illegal connections, televising identified problem areas and recommendation of remedial actions with associated cost estimates and bid documents to accomplish the required work. The system will be analyzed in a logical sequence of priority,based on the degree of infiltration established from pump station flow charts available from the City and from field testing. Consideration will also be given to schedules of upcoming street improvements. The engineering work will be carried out in five phases as per the attached contract, each of which will be subject to contract amendments and Commission approval. Phase 1, as outlined in the attached detailed scope, is the collection of basic data and planning the efficient execution of the project. A key factor in the planning stage is narrowing down and isolating the problem areas based on accumulated data to minimize the very expensive televising of the lines as may be required in Phase III. Phase I will also include development of total costs of the program. This would normally be done at the end of Phase II, when the scope of required construction is more defined. However, in order to implement a bond issue in a timely manner, cost and revenue estimates as well as a five- year pro-forma wine developed based-on extrapolating costs developed on the North Shore Project and comparisons of similar work in other cities. 1.m6 AGENDA ITEM • DATE 12- I - 13 I 1 1 Commission Memorandum Page 2 December 1, 1993 Phase II will identify the highest priority zones from a flow standpoint, flow monitoring will be conducted at the locations established during Phase I. Ground water monitoring wells will also be installed in order to correlate tidal fluctuations with wastewater flow data. Zones with scheduled road improvements will also be identified as priority zones. After completion of the flow monitoring, a report will be provided to the City that will prioritize the order in which the zones should receive full analysis based on the zone contribution to total I/I and the schedule for roadway improvements within the individual zone of study. Based on the Zone Prioritization Report, Phase III will identify specific portions of the system for TV inspection. Phase III will also include smoke testing, dye testing, manhole inspection and private sector investigation within the zone. Phase IV is the preparation of the detailed plans and specifications for repairs and reconstruction. Phase V is construction supervision. This phase may be carried out by city forces subject • • to workload at the time of construction. FEE NEGOTIATION The fee proposed is a lump sum contract to complete a specific scope of work. The scope of work is segmented into various tasks with estimated man hours per task. The fee is generated by applying a labor multiplier to the direct labor cost plus expenses. It is standard in the industry to use an EPA Federally Accredited Multiplier and apply this to the direct labor. In on-going contracts and as originally proposed by the consultant, this multiplier varies from 3.2 to 3.25. Because of the volume of the on-going and anticipated work, staff has negotiated a multiplier of 3.0, reflecting a savings varying from 7% to 8% on all of the engineering work proposed. CONCLUSION In accordance with the attached summary and detailed scope of work, it is recommended that the City Commission authorize entering into a contract with Kimley-Horn & Associates,Inc.to carry out a City-wide Sanitary Sewer Infiltration and Inflow Improvement. Program and authorizing the implementation of Phase I of the five phase program for a lump sum fee not to exceed $84,864. Based on a preliminary estimate of 20 million dollars, in construction costs, this planning phase represents about 0.5% of the engineering work. RMC/RAG/et Attachment \al\®•ImRkb•pb.1 • 10'7 • t v • ' 1 i 4 TERMS AND CONDITIONS OF AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND CONSULTANT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE SANITARY SEWER IMPROVEMENTS PROJECT THIS CONTRACT made and entered into this 1 day of , 1993 by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter referred tt as "City" or "Owner"), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139 and KIMLEY-HORN AND ASSOCIATES, INC., a Florida corporation, whose address is 4431 Embarcadero Drive, West Palm Beach, Florida, 33407 (hereinafter referred to as "Consultant"). WITNESSETH: WHEREAS, the City intends to improve the sanitary sewer throughout the City by repairing, replacing, and upgrading sanitary sewer lines (hereinafter referred to as the "Project") after completion of preliminary Basin Prioritization Study, Investigation Phase, and Design Phase; and wishes to engage the Consultant for the Project as is set forth in this Agreement; and WHEREAS, the Consultant desires to contract with the City for performance of engineering and related professional services relative to this Project as more particularly hereinafter set forth,for study,investigation,design,preparation of Construction Documents and Construction Administration Services and Field Representative Services, all as hereinafter stipulated, NOW THEREFORE, City and Consultant in consideration of the mutual covenants and agreements herein contained, agree as follows: ARTICLE 1. DEFINITIONS: DUTIES AND RESPONSIBILITIES 1.1 CITY The "City" shall mean the City of Miami Beach ("City" or "Owner") and is a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida AGMT-SSI.MB -1- • 33139. The City, as a governmental entity, is subject to the availability of funds and appropriation of funds by its legislative body and other governmental authorities or sources of revenue, in an amount to allow continuation of its performance under this Agreement. In the event of lack of funding for this Agreement or this Project, this Agreement may be terminated in its entirety by the City pursuant to the procedure set forth in Article 8. 1.2 CITY COMMISSION "City Commission" shall mean the governing and legislative body of the City. The City Commission shall be the final authority to do or to approve the following actions or conduct by passage of an enabling resolution or amendment to this Agreement. 1.2.1 The City Commission shall be the body to consider, comment upon, or approve any assignment,sale,transfer or subletting of this Agreement or any interest therein and any subcontracts made pursuant to this Agreement. Assignment and transfer shall be defined to include sale of the majority of the stock of a corporate Consultant. 1.2.2 All City Commission approvals and authorizations shall be expressed by passage of an appropriate enabling resolution and,if an amendment, by the execution of an appropriate amendment to this Agreement. 1.2.3 The City Commission shall hear appeals from the administrative decision of the City Manager upon the Consultant's written request, in which case the Commission's decision shall be final. • 1.2.4 The City Commission shall approve or consider all change orders which exceed the sum of ten thousand dollars ($10,000.00)(or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended). 1.3 CITY MANAGER The "City Manager"shall mean the chief administrative officer of the City. The City Manager shall be construed to include any duly authorized designees, including a Project Coordinator and shall service as the City's representative to whom administrative requests for approvals shall be made and who shall issue authorizations (exclusive of those authorizations reserved to the Commission) to the AGMT-SSI.MB -2- • • • , Consultant. These authorizations shall include,without limitation:reviewing,approving,or otherwise commenting upon the schedules to the City by the Consultant. 1.3.1 The City Manager shall review, approve, disapprove or otherwise comment upon the Consultant's Design and Construction Documents after they are submitted to the City by the Consultant. 1.3.2 The City Manager shall decide, in his professional discretion, matters arising pursuant to this Agreement, which are not otherwise expressly provided for in this Agreement, and he shall render administrative decisions promptly to avoid unreasonable delay in the progress of the Consultant's work. 1.3.3 The City Manager shall additionally be authorized, but not required, at the request of the Consultant, to reallocate monies already budgeted towards payment of the Consultant, providing, however, that he cannot increase the Consultant's compensation or other budgets established by this Agreement beyond the limits of Paragraphs 1.3.5. The City Manager,in his administrative discretion, may consult with the City Commission concerning disputes or matters arising under this Agreement, regardless of whether such matters or disputes are enumerated herein. The City Manager shall additionally be the sole representative of the City authorized to issue a Notice to Proceed. The City Manager may consider, comment upon or approve modifications in accordance with applicable laws and ordinances. 1.3.4 The City Manager may approve change orders which do not exceed the sum of ten thousand dollars($10,000.00)(or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended) and which do not increase any of the budgets established herein. 1.3.5 The City Manager may, in his sole discretion, form a committee or committees, or inquire of or consult with persons for the purpose of receiving advice and recommendations relating to the exercise of his powers, duties and responsibilities under this Agreement. 1.4 PROPOSAL DOCUMENTS "Proposal Documents" shall mean RFLI No. 94-92/93 issued by the City June 25, 1993, in contemplation of this Agreement, together with all amendments thereto, if any, and the Consultant's proposal in response thereto("Proposal") which are deemed as being incorporated by reference in this AGMT-SSI.MB -3- • . Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, this Agreement shall prevail. 1.5 CONSULTANT • The"Consultant"is herein defined as Kimley-Horn and Associates,Inc.,a Florida corporation,whose address is 4431 Embarcadero Drive, West Palm Beach, Florida, 33407. 1.5.1 All architects required by the needs of this Project shall be duly licensed and admitted to practice architecture in this state pursuant to Chapter 481, Florida Statutes, and additionally possessing the requisite occupational licenses from the City and the County. All engineers required by the needs of this project shall be duly licensed and certified by the State of Florida to engage in the practice of engineering in this State. All special inspectors, if any, required by the needs of this Project shall be duly certified, licensed and registered under Chapter 471, Florida Statues, as an engineer, or under Chapter 481, as an architect, and shall additionally possess the requisite occupational license from the City and the County. 1.5.2 The 'Consultant shall be liable for the Consultant's services, responsibilities and liabilities under this Agreement and the services, responsibilities and liabilities of any sub-consultants. When the term"Consultant"is used in this Agreement,it shall be deemed to include any sub-consultants and any other person or entity acting under the direction or control of the Consultant. 1.6 BASIC SERVICES - PROGRAM DEVELOPMENT PHASE "Basic Services" shall be the professional services defined in Exhibit A. The consulting fees for this project shall be as indicated in Schedule A and Schedule B. Additional phases as described in Paragraph 2.2 are anticipated and required to complete the project. 1.7 THE PROJECT "The Project" is herein defined to mean the design and renovation of sanitary sewers in the City. The project will consist of numerous phases, including, but not limited to, program development, basin prioritization,investigation,design and implementation phases. The design phase will include repairs, replacement and other improvements as determined during the investigation phase. The investigation phase will utilize metering, smoke test, TV inspection and other measures, as defined. AGMT-SSI.MB -4- . • 1.8 CONSTRUCTION COST BUDGET The "Construction Cost Budget" for this project shall mean a sum which will be established by Amendment to this Agreement upon completion of preliminary design phase and will be the anticipated total cost to the Owner of all elements of the Project designed or specified by the Consultant and approved by the Owner, including at current market rates (with a reasonable allowance for overhead and profit), the cost of labor and materials and any specifically provided for by the Consultant and approved by the City, and including a contingency allowable for unforeseen conditions, but not to exceed ten percent (10%) of the Construction Cost, but not including the compensation of the Consultant and the Consultant's sub-consultants, rights of way, the cost of land, materials testing services, and surveys. 1.8.1 The Construction Cost shall mean the City's share of Project Construction Cost. 1.9 PROJECT COST The "Project Cost", as established by the Owner, shall mean the total cost of the project to the owner which represents construction costs, professional compensation, land costs, if any, financing costs, materials testing services, surveys, and other miscellaneous Owner costs. 1.10 FORCE MAJEURE "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency,such as hurricanes, tornados, flood and total loss caused by fire and other similar unavoidable casualties, war, changes in federal, state or local laws, ordinances, codes or regulations, enacted after the date of this Agreement and having a substantial impact on the project,or other causes beyond the Consultant's control or by any other such causes which the Consultant and the City Commission decide, in writing,justify the delay, provided however, that market conditions, labor conditions, construction industry price trends and similar matters which normally impact on the bidding process shall not be considered a "Force Majeure." AGMT-SSI.MB -5- • • 1.11 CONTRACTOR "Contractor" or "Contractors" shall mean those persons or entities responsible for performing the construction work or providing the materials,•supplies and equipment identified in the bid and contract documents for the project. 1.12 CONTRACT FOR CONSTRUCTION "Contracts for Construction" shall mean contracts with contractors. 1.13 CONSTRUCTION DOCUMENTS "Construction Documents" shall mean the final plans, specifications, drawings, documents and diagrams submitted by the Consultant pursuant to Article 2.1 and approved by the City. 1.14 CHANGE ORDER "Change Order" shall mean the written order to the Project Manager approved by the owner as specified in this contract and signed by the Owner's duly authorized representative, authorizing a change in the project or the method and manner of performance thereof or an adjustment in the fees or completion dates, as applicable. 1.15 ADDITIONAL SERVICES "Additional Services"shall mean those services described in Section 2.2 herein, which have been duly authorized in writing by the City. 1.16 WORK "Work: shall mean all of the work to be performed on the project pursuant tot he contract documents and the construction and bid documents. . 1.17 BASE BID AGMT-SSI.MB -6- • • "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant and approved by the Owner as being within the Construction Cost Budget pursuant to the detailed cost estimate provided by the Consultant's cost consultant. "Base Bid" shall not include "Additive Alternatives". 1.18 SCHEDULES "Schedules" shall mean the various schedules attached to this Agreement and referred to in the Agreement, and are as follows: 1.18.1 Schedule A - Schedule setting forth the fee for the Basic Consultant's Services, and reimbursable allowance. 1.18.2 Schedule B - The schedule of hourly rates of compensation for the Consultant and its consultants for additional services, as submitted by the Consultant and approved by the Owner. Amendments to any Owner approved schedule shall require the same formalities as amendments to the contract itself. ARTICLE 2. SCOPE OF SERVICES 2.1 BASIC SERVICES The Consultant's Scope of Services shall be as described in Exhibit A. 2.2. ADDITIONAL SERVICES The following services are not included in Basic Services unless so identified in Sections 2.1. Any additional service must be authorized per paragraph 1.2.3 or 1.3.4. Additional services will include the following services: 2.2.1 Basin Priorities Flow meters will be installed at select locations in order to identify those zones which will most benefit from T.V. and Smoke Test in Phase III. This prioritization will ensure improvements with the greatest benefits are completed first. AGMT-SSI.MB -7- • . 2.2.2 Providing services to investigate existing conditions of sanitary sewer by inspection of manholes, records, and field conditions, plus use of meters to measure flow, smoke testing, and T.V. inspection of sanitary sewers as required. A report or series of reports will be prepared to identify needs, general priorities, and impact on eliminating infiltration and inflow. 2.2.3 Preparing plans and specifications for alternate,separate or sequential bids or proposals, and providing extra services in connection with bidding, or construction prior to the completion of the Construction Documents Phase, when requested in writing by the City. 2.2.4 Making investigations, surveys, valuations, inventories or detailed appraisals of existing facilities, and services required solely in connection with construction performed by the City. 2.2.5 Providing consultation concerning replacement of any work damaged by fire or other cause during construction, and furnishing services as may be required in connection with the replacement of such work. 2.2.6 Providing services made necessary by the default of the contractor, or by major defects or ' deficiencies in the work of the Contractor, (provided Consultant promptly notified the City of any such defects or deficiencies reasonably observed by Consultant)or by failure of performance of either the City or Contractor under the contract for construction. 2.2.7 Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration proceeding or legal proceeding. 2.2.8 Preparing documents for change orders, or supplemental work, or to accommodate field conditions initiated at the City's request and outside the scope of the work specified in the construction documents, after commencement of the construction phase. 2.2.9 Making revisions in Drawings, Specifications or other documents when such revisions are inconsistent with approvals or instructions previously given,are required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents. If changes are required to be made because of error,oversight,inadvertence,clarification or discrepancy in the work of the Consultant, City shall not be liable to compensate Consultant for additional services in such connection. AGMT-SSI.MB -8- 2.2.10 Providing consultation concerning replacement of a new project or damage by fire or other cause during construction, and furnishing professional services the type set forth herein as may be required in connection with the replacement of such work. • 2.2.11 Providing professional services made necessary by the default of any contractor or sub- contractor in the performance of the construction contract. 2.2.12 Providing contract administration services during the construction phase. 2.2.13 Providing such other professional services to the City relative to this Project which arise from subsequent circumstances and causes (excluding circumstances and causes resulting from error, inadvertence or omission of the Consultant) which do not currently exist or which are not contemplated by the parties at the time executing this agreement. 2.2.14 Providing such services to the City in connection with the development of fees as may be required to help implement the improvements. 2.2.15 Provide services to plan, schedule or coordinate planned or needed transportation improvements in order to ensure coordination with sewer studies and construction. Such services may include maintenance of traffic plans, traffic counts, meetings with transportation officials, coordination of parking and loading zones, as required. 2.3 RESPONSIBILITY FOR CLAIMS AND LIABILITIES 2.3.1 Approval by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant, his employees, sub-contractors, agents and consultants for the accuracy and competency of their designs,working drawings,specifications or other documents and works;nor shall such approval be deemed to be an assumption of such responsibility by the City for a defect or omission in designs, working drawings, and specifications or other documents prepared by the Consultant, his employees, sub-contractors, agents and consultants. 2.4 SCHEDULE 2.4.1 The Consultant shall perform Basic and Additional Services as expeditiously as is consistent with the standard of professional skill and care required by this agreement and the orderly progress AGMT-SSI.MB -9- . of the work. The Consultant may submit to the City adjustments to this schedule made necessary by undue time taken by the City or others to approve the Consultant's submissions,and/or excessive time taken by the City or others to approve the work or parts of the work. The city shall not unreasonably refuse to approve such adjustments to the time schedule if the request is made in a timely manner and is justified. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Consultant. 2.4.2 The parties agree that the Consultant's services during all phases of this project will be performed in a manner which shall conform with the approved schedule. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City has provided Consultant with the Project goals and design elements as set forth in the RFLI and in Article 1.7 herein, and shall provide consistent with the foregoing describes goals such additional requirements for the Project as may be necessary, including priorities,records,access to lift stations,and relations,flexibility and expendability,special equipment and systems and the site requirements. 3.2 The City may establish, based on the Consultant's recommendations, a Construction Cost Budget for each implementation phase of the Project, which will include contingencies for bidding, changes in the work during construction, and other costs which are the responsibility of the City. The City shall,at the request of the Consultant, provide a statement of funds available for the Project,and their source. 3.3 The City Manager shall designate a representative defined as the City's project Coordinator authorized to act in the City's behalf with respect to the Project. The City hereby designates , as the City Project Coordinator. The City's Project Coordinator shall examine the documents submitted by the Consultant and shall transmit written decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Consultant's services. The City shall observe the procedure of issuing orders to its contractors only through Consultant. 3.4 In the City's sole discretion, the City may furnish legal,accounting and'insurance counseling services as may be requested at any time for the Project, including such auditing services as the City may require to verify the contractor's applications for payment or to ascertain how or for what purposes the Contractor uses the monies paid by or on behalf of the City. AGMT-SSI.MB -10- . 3.5 If the City observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with the contract documents, prompt written notice thereof shall be given by the City to the Consultant. • 3.6 The City shall furnish required information and services and render approvals and decisions in writing as expeditiously as necessary for the orderly progress of the Consultant's services and of the Work. No approvals required by City during the various phases of the Project shall be unreasonably delayed or withheld; provided that City shall at all times have the right to approve or reject the proposed submission of Consultant on any reasonable basis. ARTICLE 4. CONSTRUCTION COST 4.1 RESPONSIBILITY FOR CONSTRUCTION COST 4.1.1 Consultant hereby represents to the City, and Consultant is aware that the City is relying on such representation in entering into this Agreement, that Consultant has the necessary resources and expertise to provide an Opinion of Probable Cost. Consultant further understands that the City will base the size of improvement phases and possible rate increases upon the Consultant's estimate of probable construction cost. 4.1.2 If the bidding phase has not commenced and advertisement for bid occurred within two (2) months after the Consultant submits the construction documents to the City, the Construction Cost Budget shall be adjusted to reflect any change in general level of prices in the construction industry between the date of submission of the construction documents to the City and the date on which proposals are sought. 4.1.3 If the lowest bona fide base bid exceeds the Construction Cost Budget(adjusted as provided in Subparagraph 4.1.2) by more than ten percent (10%), the City Commission in its sole discretion, have any of the following options: (1) give written approval of an increase in the Construction Cost Budget, (2) reject all bids or proposals, authorize rebidding, or (if permissible) authorize a renegotiation of the Project within a reasonable time, (3) abandon the project and terminate in accordance with Article 10, (4) select as many deductive alternatives as may be necessary to bring the award within the construction cost budget, or (5)cooperate with the Consultant in reducing the project scope and quality and construction schedule and sequence of work as required to reduce the construction cost. In the event the City elects to reduce the Project scope and quality, under this AGMT-SSI.MB -11- . paragraph, the Consultant shall work with the City in a timely manner, to make the revisions as necessary to rebid the project. The Consultant shall be compensated for this work at his costs only without profit. Cost is equivalent to 85% of the rates in Schedule B plus direct reimbursable. ARTICLE 5 REIMBURSABLE EXPENSES 5.1 Reimbursable expenses are in addition to the compensation for basic and additional services and include actual expenditures made by the Consultant and the Consultant's employees and consultants in the interest of the Project for the expenses listed in the following subparagraphs. All categories of reimbursable expenses pursuant to this article, must be authorized in advance by the City Manager or the City's Project Coordinator. An allowance for reimbursable expenses is established as a condition to this agreement. Invoices or vouchers for reimbursable expenses shall be submitted along with supporting receipts, and other back-up material reasonable requested by City, by the Consultant to the City, and Consultant shall certify as to each such invoice that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Contract". Expenses subject to reimbursement in accordance with the above procedures area as follows: 5.5.1 Expense of data processing, computer, auto CADD and photograph production techniques. 5.1.2 If authorized in advance by the City Manager or the City's Project Coordinator, expense of overtime work requiring higher than regular rates not caused by Consultant or part of Consultant's Basic Services, special consulting services, if any, or other services. 5.1.3 Expense of any additional insurance coverage or limits requested by the City in excess of the insurance requirement set forth in Article 12. 5.1.4 Expense of transportation in connection with the Project; living expenses in connection with out-of-town travel; long distance communications; and fees paid for securing approval of authorities having jurisdiction over the Project. Consultant shall comply with the City's standards for reimbursable travel expenses. Travel within Dade County shall not be reimbursable. 5.1.5 Expense of reproduction, postage and handling of drawings, specifications and other documents, excluding reproductions for the office use of the Consultant and the Consultant's consultants. Allocated expense,subject to proper audit if required,may be substituted for the above. AGMT-SSI.MB -12- • • A 5.1.6 Aerial photography expenses, survey expenses, sub-consultant expenses for sewer cleaning, TV inspection, and testing. ARTICLE 6 CONSULTANT'S ACCOUNTING RECORDS 6.1 Records of reimbursable expenses and expenses pertaining to additional services and services performed on the basis of a multiple of direct personnel expense shall be kept on the basis of generally accepted accounting principles and shall be available to the City and the City's authorized representatives at mutually convenient times and location. ARTICLE 7 OWNERSHIP AND USE OF DOCUMENTS 7.1 All plans or drawings will be prepared and submitted by Consultant to City for approval. Working drawings will be prepared on mylar drafting film or the equivalent,with all lettering clearly legible when the sheets are reproduced and reduced to half size. 7.2 All documents including, but not limited to, tracings, drawings, estimates, specifications, investigations and studies completed or partially completed, shall become the property of the City. Provided however,any reuse without written verification or adaptation by Consultant for the specific purpose intended will be at City's sole risk and without liability or legal exposure to Consultant or to subconsultants, sub-contractors, agents or employees shall be liable to City for any loss or damage to any such documents while they are in possession of or while they are being worked upon by the Consultant or any one connected with him. All documents so lost or damaged shall be replaced or restored by the Consultant at his sole expense. 7.3 Upon completion of the construction of the project, Consultant shall, within ninety (90) calendar days, following final inspection, deliver to the City the original contract working drawings and tracings, or mylar or sepia prints (3 mil), correct to as built conditions, to the City, including all changes made during the course of the project, if such as built drawings are included at a later date as additional services as per Article 2.2. Consultant shall deliver the above documents to the City within thirty (30) days of termination of this Agreement or termination or abandonment of the Project. ARTICLE 8 - TERMINATION OF AGREEMENT AGMT-SSI.MB -13- • 8.1 RIGHT TO TERMINATE The City may terminate this Agreement for cause in the event that: (1) the Consultant willfully violates any provisions of this Agreement or performs same in bad faith, or (2) unreasonably delays the performance of the Services, upon notice to the Consultant in writing seven (7) days prior to termination. Payment for Services performed shall then be made in accordance with Article 11.4 herein. The City, in addition to the rights and options to terminate given above, or any other provision set forth in this agreement, retains the right to terminate this agreement at its sole option at any time for convenience, without cause and without penalty, when in its sole discretion it deems such termination is in the best interest of the City. Payment for services satisfactorily performed and for delivery of documents shall be in accordance with Article 11.4 herein. The Consultant may terminate this Agreement for cause in the event that the City,acting through its Project Coordinator or otherwise, willfully violates any provision of this Agreement or unreasonably delays payment for the Services, upon written notice to the City thirty(30)days prior to termination. In the event, payment for Services satisfactorily performed prior to the date of termination shall be made in accordance with Article 11.4 herein. The Consultant shall have no right to terminate this Agreement for convenience of the Consultant, without cause. 8.2 TERMINATION FOR CAUSE In the event this Agreement is terminated by City for cause, the City acting through the City Manager, may take over the Services and complete them, by contracting with another Consultant(s) or otherwise, and in such event, the Consultant shall be liable to the City for any reasonable cost incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of such incomplete Services and the cost of completion of such Services which would have resulted from payments to the Consultant hereunder had the Agreement not been terminated. Upon receipt of written notice of termination, the Consultant shall, when directed by the City, promptly assemble and submit as provided herein or as required in the written notice hereunder, all AGMT-SSI.MB -14- • • documents including drawings, calculations, specifications, correspondence, and all other relevant materials affected by such termination. Payment for Services satisfactorily performed by the Consultant prior -to receipt of notice of Termination for Cause, and accepted by the City, shall be made in accordance with Article 11.4 herein. 8.3 TERMINATION FOR CONVENIENCE Non-Exclusive Provisions In the event the City causes abandonment, termination or suspension of the Consultant's Services or parts thereof without cause as provided in Article 8.1 herein, the Consultant shall be compensated for all Services rendered up to the time of receipt of said abandonment, termination, or suspension, and for the assembly and submittal to the City of affected documents for the Services performed shall be in accordance with Article 11.2 and 11.3 herein. 8.4 IMPLEMENTATION OF TERMINATION In the event of termination either for cause or for convenience, the Consultant, upon receipt of the notice of termination, shall: stop the performance of Services under this Agreement on the date and to the extent specified in the notice of termination; place no further orders or subcontracts except as may be necessary for completion of any portion(s) of the Services not terminated, and as authorized by the written notice; terminate all orders and subcontracts to the extent that they relate to the performance of the Services terminated by the notice of termination; transfer title to the City(to the extent that title had not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City, all property purchased under this Agreement and reimbursed as direct item of cost and not required for completion of the Services not terminated; promptly assemble and submit as provided herein all documents for the services performed,including drawings,calculations, specifications, correspondence, and all other relevant materials affected by the termination and complete performance of any Services as shall not have been terminated by the notice of termination. ARTICLE 9 MISCELLANEOUS PROVISIONS 9.1 This.Agreement shall be governed by the laws of the State of Florida. AGMT-SSI.MB -15- 9.2 As between the parties to this Agreement;as to all acts or failures to act by either party to this Agreement, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than the relevant Date of Substantial Completion of the Work and the issuance of the temporary certificate of occupancy, and as to any acts or failures to act occurring after the relevant Date of Substantial Completion, not later than the date of issuance of the final Certificate for Payment. 9.3 NON-SOLICITATION The Consultant warrants that it has not employed or retained any company or person, other than an employee working solely for the Consultant, to solicit or secure this Agreement; and that it has not paid, nor agreed to pay any company or other person any fee,commission,gift or other consideration contingent upon the execution of this Agreement. For breach or violation of this warranty, the City has the right to annul this Agreement without liability to the Consultant for any reason whatsoever. ARTICLE 10 EXTENT OF AGREEMENT 10.1 This Agreement represents the entire and integrated agreement between the City and the Consultant and supersedes all prior negotiations,representations or agreements,either written or oral. This agreement may be amended only by written instrument signed by both City and Consultant utilizing the same formalities as were used for its adoption. ARTICLE 11 BASIS OF COMPENSATION 11.1 COMPENSATION FOR SERVICES 11.1.1 Consultant shall be compensated as set forth in Schedule A and Schedule B which are appended to this agreement and incorporated by reference herein. 11.1.2 For reimbursable expenses as described in Article 5, the Consultant shall be paid the exact amounts expended by the Consultant and consultants in the interests of the project subject to the Consultant furnishing adequate documentation of the expenses and,if required, demonstrating to the satisfaction of the City that the expense was,in the interest of the project. AGMT-SSI.MB -16- 11.1.3 Payments due the Consultant and unpaid under this Agreement shall bear interest from the date payment is due at the'rate of twelve (12) percent simple interest per annum. Payment will be considered due for purposed of the commencement of interest, thirty (30) days from receipt by the City of a detailed statement or invoice. 11.2 PAYMENTS ON ACCOUNT OF BASIC SERVICES 11.2.1 Payments for Basic Services shall be made monthly upon presentation and receipt of Consultant's invoice or statement, based on agreed percent completion of work. Payments for Field Representative Services shall be invoiced monthly and divided equally for the construction phase. 11.3 PAYMENT ON ACCOUNT OF ADDITIONAL SERVICES 11.3.1 Payment on account of the Consultant's additional services as defined in Section 2.2 and for reimbursement expenses defined in Article 5 shall be made within thirty(30) days of presentation of the Consultant's detailed statement or invoice of services rendered or expenses incurred which shall be rendered in duplicate to the City Manager. 11.4 PROJECT SUSPENSION OR TERMINATION 11.4.1 If the project is suspended or abandoned in whole or in part, the Consultant shall be compensated for all services performed prior to receipt of written notice from the City of such suspension or such abandonment, together with reimbursable expenses then due. If the project is resumed after being suspended for more than three (3) months, the Consultant's compensation shall be equitably adjusted. ARTICLE 12 INSURANCE 12.1. The Consultant shall comply throughout the term of this agreement with the insurance stipulated herein. It is agreed by the parties that the Consultant shall not commence with this project until proof of the following insurance coverage has been furnished to the City. The Consultant will maintain in effect the following insurance coverage. (a) Professional Liability Insurance in the amount of Five Hundred Thousand ($500,000.00) Dollars per occurrence on an occurrence form. AGMT-SSI.MB -17- • (b) Comprehensive General Liability Insurance in the amount of$1,000,000 Single Limit Bodily Injury and Property Damage coverage for each occupance, which will include products, completed operations, and contractual liability coverages. The City must be named as an additional insured on this policy. (c) Worker's Compensation and employer's liability coverage within the statutory limits of the State of Florida. (d) Thirty (30) days prior written notice of cancellation or a substantial modifications in the insurance coverages must be given by the Consultant to the City Manager. (e) The insurance must be furnished by an insurance company rated A:X or better, or its equivalent, according to Bests' Guide Rating Book and must additionally be furnished by insurance companies duly authorized to do business in the State of Florida and countersigned by the company's Florida resident agent. ARTICLE 13 INDEMNIFICATION 13.1 The Consultant shall indemnify and save the City and its officers, agents and employees harmless from any and all claims, liability, losses and causes of actions to the extent they arise out of any negligent or intentionally wrongful act, error or omission of the Consultant, its subconsultants, agents or employees arising out of the performance of the Consultant's professional Services under this Agreement or arising out of or due to Consultant's breach of this Agreement of this Agreement; and to that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgements which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total Compensation to the Consultant for performance of this Agreement is the specific consideration from the City to the Consultant for the Consultant's Indemnity Agreement. ARTICLE 14 ADDITIONAL CONDITIONS 14.1 The parties each hereby bind themselves, their successors, assigns and legal representatives to each other with respect to the terms of the Agreement. Neither party shall assign, sell, pledge or otherwise transfer this contract or any portion thereof, without written authorization and consent of AGMT-SSI.MB -18- . • • the other party to this Agreement. The parties agree that the Consultant's services are unique in nature and that the Consultant may only receive such authorization by way of a City Commission resolution. • 14.2 The Consultant, its consultants, agents and employees and sub-contractors,shall comply with all applicable federal, state and county laws, the charter, related laws and ordinances of the City of Miami Beach, and with all applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. 14.3 This Agreement shall be enforceable in Dade County, Florida,and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Dade County, Florida. 14.4 All written notices given to City by Consultant shall be addressed to the City Manager, City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida, 33139, with a copy to the City Attorney. All written notices from the City to the Consultant shall be addressed to the Consultant, Kimley-Horn and Associates, Inc., 4431 Embarcadero Drive, West Palm Beach, Florida, 33407. All notices mailed by either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. ARTICLE 15 ARBITRATION 15.1 Claims, disputes or other matters in question between the parties to this Agreement arising out of or relating to this Agreement or breach thereof shall be subject to and decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect unless the parties mutually agree otherwise. 15.2 Demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. A demand for arbitration shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claims, dispute or other matter in question would be barred by the applicable statutes of limitations. • AGMT-SSI.MB -19- • • 15.3 No arbitration arising out of or relating to this Agreement shall include, by consolidation, joinder or in any other manner, an additional person or entity not a party to this Agreement, except by written consent containing a specific reference to this Agreement signed by the City, Consultant, and any other person or entity sought to be joined. Consent to arbitration involving an additional person or entity shall not constitute consent or arbitration of any claim, dispute or other matter in question not described in the written consent or with a person or entity not named or described therein. The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by the parties to this Agreement shall be specifically enforced in accordance with applicable law in any court having jurisdiction thereof. 15.4 The award rendered by the arbitrator or arbitrators shall be final, and judgement may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. 15.5 LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action for money damages due to an alleged breach by the City of this Agreement under Article 8.1 herein, so that its liability for any such breach never exceeds the sum of the Scope.of Services,as set forth in Exhibit"A"herein,and as same may be amended from time to time. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount equal to the sum of the Scope of Services as set forth in Exhibit"A" herein and as same may be amended from time to time, less the amount of all funds actually paid by the City to Consultant pursuant to this Agreement. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of a sum equal to the sum of the Scope of Services as set forth in Exhibit"A"herein, and as same may be amended from time to time,which amount shall be reduced by the amount actually paid by the City to Consultant pursuant to this Agreement, for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon City's liability as set forth in Florida Statutes, Section 768.28. AGMT-SSI.MB -20- IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their dully authorized officers and principals,attested by their respective witnesses and City Clerk on the day and year first hereinabove written. • CITY OF MIAU:EACH / BY: di ,_A M• YOR V ATTEST: T CITY CLERK CONSULTANT: KIMLEY-HORN AND ASSOCIATES, INC. L_._.:I.a. S. ,,R.:0 2,.. DANIEL S. BRAME TYPED NAME OF PERSON SIGNING ATTEST: CORPORATE SECRETARY CORPORATE SEAL ' STEVEN G. GODFREY TYPED NAME OF PERSON SIGNING FORM VED LE Date 573 AGMT-SSI.MB -21- • EXHIBIT "A" SCOPE OF SERVICES CITY OF MIAMI BEACH Citywide Sanitary Sewer Infiltration and Inflow Analysis and Mitigation PHASE I —PROGRAM DEVELOPMENT Task 1.1 —Proiect Administration We will prepare a work plan to include manpower and other resource as needed to support the project schedule. Accounting procedures and invoice formats will be established. Staffing levels will be developed monthly along with monthly progress reports. Task 1.2 —Proiect Meetings In addition to numerous technical meetings discussed elsewhere in this scope, meetings to be scheduled and attended by team members will include the kick-off and several progress and coordination meetings during Phase I. Task 1.3 —Delineate Basin Boundaries Using the City's existing pump station and collection system maps, the we will delineate basin boundaries (areas tributary to each pump station). We will meet with City staff to discuss the basin delineations initially and prior to final mapping thereof. The basin delineations will be mapped on a reproducible copy of the City's sanitary system map. The scope assumes that the City will provide a reproducible copy of the system map to the Consultant that is suitable for this purpose. Task 1.4 —Compile and Evaluate Existing Data We will compile and evaluate the existing daily flow data available from the City at 16 of the 23 sanitary pump stations. The data will be used to begin to prioritize basins in terms of relative levels of I/I. However,the available City data consists only of daily totalized flow. Time-specific flow data (hourly or better) correlated with tide cycles is necessary to establish priorities for further study of each basin. • • a Task 1.5 —Flow Monitoring Location Reconnaissance Representative flow data from each basin is critical for the purpose of prioritization of basins to receive full I/I analyses. Of great importance to the flow data collection, its accuracy, and useability is the location which is chosen to monitor flow in each basin. Additionally, each monitor that is installed represents a substantial investment. Therefore, it is imperative that the locations be chosen using the basin delineation and roadway overlay prepared in Tasks 1.3 and 1.4 respectively and by visiting each location to determine exactly where each meter will be installed, the type of meter required, and any limiting physical characteristics that will require special installation methods or materials. We will select proposed flow monitoring locations for the basins delineated under Task 1.3. The 16 primary pump stations,and additional locations as required will be located to provide for subdivision of the gravity system into basins having 25,000- to 50,000-feet of pipe. The proposed locations will be provided to City staff for their review. Actual equipment installation and flow monitoring will be conducted in Phase II of this analysis. As a result of this task, the actual number of flow monitoring station and their specific installation costs will be determined and provided to the City as a part of the detailed scope for Phase II. Task 1.6 —Program Definition/Planning We will prepare a program report that summarizes the overall approach to the field studies in Phase II. The report will analyze the available existing flow data, show the basin and zone boundaries, integrate the road program schedule, and define the required flow monitoring locations and costs. Task 1.7—Develop Preliminary Opinion of Capital Cost Based on experience with the North Shore Project, and review of City records, and the other task described in Task 1, the Consultant will prepare a report describing a preliminary opinion of probable cost for the City. PHASE II - PRIORITIZATION The following is a preliminary scope of services for Phase II. A more detailed scope of services will be developed upon completion of Phase I. Task 2.1 —Flow Monitoring The Consultant will install,maintain,and acquire flow data from key flow monitoring points selected to subdivide the system into basins ranging in size from 25,000 linear feet(LF) to 50,000 LF. Each point will be either a lift station or a manhole. The purpose of flow monitoring will be to prioritize basins with excessive I/I so that early efforts can be focused in these basins. All priority basins will be monitored simultaneously to reduce cost and duration of flow monitoring. Data from multiple locations during the same time span (same storm and tide events) is also more useful in terms of correlation of I/I with the events and for comparison purpose between basins. Flow monitoring will be conducted at 16 of the City's pump stations and up to 12 additional locations. Meters will be in place and record data for a period of three weeks. Field activities will include field inspections for installation, calibration, and maintenance of groundwater gauges and continuous flow metering equipment,event recorders,and recording the rain gauges. Flows through sewer manholes at the gravity side of pump stations will be monitored with flow meters such as the Marsh-McBirney Flow Tote. Calibration of each key manholes will be performed by methods that include dye insertion, velocity probe, and pumping station measurements. A calibration curve for each monitoring point will be developed for a wide range of flow conditions. Meter installations are operated remotely and provide a continuous record of data to calculate flow rates and determine hydrographs for dry and wet weather conditions. The data is stored electronically for periodic retrieval by field crews and subsequent analysis by specialized computer programs. Groundwater gauges will be installed throughout the service area to measure the height of groundwater. Groundwater data will also be used during the analysis to determine appropriate weather conditions such as the high groundwater periods for TV inspection and the low groundwater • • periods for smoke testing. After implementation of the rehabilitation program,groundwater data will be used to correlate flow monitoring results before and after rehabilitation because they will obviously be performed during different groundwater seasons. Each gauge consists for a metal pipe inserted into the manhole wall that reaches into the surrounding soil. Inside the manhole, a clear tube is attached to the metal pipe and is used to measure the height of groundwater. Task 2.2 —Zone Prioritization Letter Report The Consultant will combine results of the flow monitoring and roadway overlay to establish sub- basins (zones) for complete I/I investigation. Individual basins and portions of basins projected for roadway improvements that are identified as significant I/I contributors will be recommended for complete I/I investigation. Zones projected for road improvements will receive the higher priority. A report identifying the zones, their approximate I/I contribution and their respective priority will be provided to the City. • PHASE III —INVESTIGATION AND PRELIMINARY DESIGN The following is a preliminary scope of services for Phase III. A more detailed scope of services will be developed upon completion of Phase II. Task 3.1 —Intensive Manhole/Visual Pine Inspection The Consultant will inspect all subsurface manhole components including the frame seal, walls, and manhole bench and trough from below ground. Visual pipe inspection data includes depth and velocity measurements at each line segment, if possible, in addition to detecting line conditions from the manhole. The manhole rim to invert dimension for all connecting lines will,be recorded. A data management/computer model will be used to process and analyze the inspection data. Flow rates for major sources of I/I directly into those manholes inspected will be estimated. The types of data gathered include the following: • Location and identification number • Potential for stormwater ponding on manhole cover • Cover type, fit, distance above or below grade, evidence of inflow • Frame adjustment, type and condition of seal, evidence of inflow • Corbel construction, condition, evidence of inflow • Wall construction, condition, evidence of infiltration • Bench/trough construction, condition, deposition, evidence of infiltration • Pipe seal condition, evidence of infiltration • Step condition • Inside diameter • Surcharging or evidence of surcharging • Indication of groundwater level at time of inspection Input from City staff concerning areas of historic flooding will also be used during this task to provide general insight to known "hot" areas. Task 3.2 —Dual Blower Smoke Testing The Consultant will use a dual blower intensified smoke technique to test sewer lines.This enhanced method uses two smoke blowers for each test segment instead of the conventional technique of one • blower, because experience has shown that six to ten times as many defects are observed. The objective is to identify connections from typical sources as catch basins, roof leaders, yard drains, area drains, foundation drains, and main line and lateral defects. Smoke testing will be performed with both ends of the line segment plugged and only during dry periods to maximize the effectiveness of the smoke testing program. "Suspect sources" located on private property will also be recorded. Suspect sources are those that do not smoke, but due to the potential of being connected to the sanitary sewer(i.e. yard drains) will be followed up with dye water testing. These suspect sources are sometime "trapped" and will test positive with dye water flooding, although they do not smoke.The types of data gathered include the following: • Location of line segment. • Location of observed smoke leaks recorded at the curb,sidewalk,water meter or valve,sewer line cleanout, building service sewer, transition joint, front,side,rear,yard, driveway,patio, window well and stairwell drains, downspouts, and building interior. • Location of smoke observed from stormwater conveyance systems such as catch basins,storm ditches, and storm manholes. • Location of smoke along a main sanitary sewer line. The Consultant will provide notice to residents of areas to be smoke tested and coordination with the Police and Fire Departments. Task 3.3 —Injection Dyed Water Flooding The Consultant will identify inflow sources by means of dyed water flooding of storm sewer sections and suspected overflows,stream sections, ditch sections,and ponding areas that may be contributing to inflow. Some of the dye test locations will be selected based on results of the smoke testing program. Positive dye tests will be quantified for leakage rate. Field test data will be input to the computerized data management system and analyzed. An analysis of the dye test is performed to determine the possible TV inspection follow-up requirements. The type of data gathered will include the following: • 0 • • • Area flooded with dyed water. • Evidence of dyed water observed at the nearby sanitary manhole. • Type of connections (indirect cross connections with storm sewer or ditches or defective sanitary sewer manholes, direct catch basin connections, etc.). • Depth of flow and velocity before and after dyed flooding. Task 3.4 —Flow Isolations The Consultant will isolate line segments within priority zones by dividing the system within the zone into 500' - 1000' lengths. The individual sections of pipe will then be isolated from upstream flows and infiltration will be measured. Blocking the upstream flow during times of minimal domestic flow generates good estimates of infiltration. Results of the flow isolations will be used to determine which line segments will be televised. Task 3.5 —Cleaning and Television Inspection The Consultant will conduct cleaning and television inspection on line segments suspected as entry points for I/I, based on flow isolation testing. The information obtained is also vital to establishing realistic rehabilitation costs. For example, a line segment exhibiting a high inflow rate as a result of 50 feet of collapsed pipe will have a higher rehabilitation cost than a direct storm connection with a similar inflow rate. For some locations, it may be necessary to reintroduce dyed water into adjacent drainage structures and suspected inflow sources to recreate rainfall simulation conditions and thereby pinpoint the defect. Task 3.6 -Private Sector Investigation The Consultant will identify inflow sources by inspection of suspect commercial buildings. Sources include areaway drains, foundation drains, stairwell drains, sump pumps, pools, and other similar hook-ups that may be improperly connected to the sanitary sewer. Many of these sources are not detected when conducting traditional I/I field work such as smoke testing. This task requires preliminary notifications of affected building owners to schedule the building inspections. Task 3.7 —Balancing I/I Source and Metered Flows The Consultant will process and analyze sewer system flow monitoring results and field inspection data. The quantification will consist of: • • Line segment or manhole numbers • Probable sources of infiltration or inflow (manhole, main line, etc.) • Type of rehabilitation work recommended for each source • Probable cost of proposed rehabilitation • Probable I/I source flow rate under design storm conditions Flow rates based on actual field observations will be used where applicable. The hydraulic model will be used to balance and compare source flows with metered flows.Individual I/I sources identified by field investigation will be used to produce total infiltration and inflow rates. These totals will then be compared with metered flow rates. To achieve a balance, individual source rates will be adjusted within acceptable engineering ranges based on the field investigation. Simply, I/I rates for specific defects will be established by correlation with actual I/I flow measurements. As the rates are adjusted to reflect local conditions, the ratio between source flow rates and metered flow rates approaches unity, which is the ideal balance. This step is very important before proceeding with design so predictable flow reduction can be achieved. Identification and quantification of most of the system inflow sources in any given area is critical to a successful balancing effort as well as a successful I/I flow reduction project. Task 3.8 —Analysis and Report The Consultant will perform an engineering analysis of flow monitoring and field data and develop recommendations for I/I source repairs to the collection system for each zone. The report will include a comparison of the cost to repair a defect versus the cost to continue to treat the associated inflow and/or infiltration. To reduce the effects of migration, the cost-effectiveness analysis will be performed on a cluster basis. It is documented that when a defect is repaired, groundwater will migrate to nearby defects, even if located upstream. The reason for this is that groundwater will rather travel within the trench than dissipate outward because trench permeability may be as much as 1,000 times greater than that of the surrounding, undisturbed soil. Therefore, migration is reduced by total rehabilitation within one or more contiguous clusters of sewer segments. Rehabilitation methods that will be evaluated for I/I removal will include repairs for manholes, sewer mains, interceptors, and laterals. • Recommended pipe rehabilitation methods will include point repairs, grouting,section replacement, sliplining with rigid polyethylene, composite or fiberglass liners, insituform (inversion lining), expansion lining, rerouting,and relief or replacement.Lateral repairs include grouting,replacement, point repairs(especially at the connection to the main),and clean out repairs.Typical manhole repairs include wall grouting, pipe seal repair, bench and trough repair, and manhole lining. Current rehabilitation cost data will be used and updated as necessary. A final report will be prepared including a description and results of the field investigation, findings, probable costs, and recommendations for sewer rehabilitation. Task 3.9 —Financial Plan The Consultant will prepare opinions of probable cost for all zones following completion of the analyses and reports for the highest priority zones. Total costs for rehabilitation of the entire system will be extrapolated from results of the initial reports so that a financial plan can be developed and implemented without waiting for the entire study to be complete. This approach will allow critical rehabilitation to be accomplished in conjunction with scheduled roadway projects. Revenue from current and sanitary sewer charges and any available grants from state and federal program will be considered. Alternative rates,along with revenue bonds,will also be evaluated.Kimley-Horn's Public Infrastructure Financing Group will prepare alternative financing plans and recommendations and submit them to the City. • PHASE IV —DESIGN PHASE Construction plans will be developed for individual or groups of zones as determined by the Phase II zone prioritization in accordance with the following typical scope. A more complete scope, schedule and fee will be provided subsequent to completion of Task I-III. Task 4.1 —Construction Plans and Specifications The Consultant will conduct site survey of the surface and topographic features. Underground utility locations will be identified using information from respective utilities. Existing utilities suspected of conflicting with proposed repairs and rehabilitation will be located by survey based on field locations by the utility owner. We will prepare plan, profile, and detail sheets for recommended repairs within each zone. Task 4.2 —Permitting/Roadway Proiect Coordination The Consultant will prepare and submit required permit applications to the FDOT for construction activities within FDOT rights of way. We will also coordinate with the FDOT to include sanitary repairs as part of the respective road reconstruction projects where possible. Task 4.3 —Bidding/Contract Award The Consultant will provide biddable plans, specifications, and contract documents to the City for distribution to bidders. We will answer Contractors'questions during the bid process. We will attend the bid opening, prepare a bid tabulation, and make recommendation for award of the contract. • • PHASE V—CONSTRUCTION ASSISTANCE/FLOW MEASUREMENT AND DOCUMENTATION The following is a brief description of the anticipated scope. A more complete scope, schedule and fee will be provided after completion of Task I-IV. Task 5.1 —Construction Observation/Contract Administration The Consultant will provide construction observation and contract administration for each zone or group of zones recommended for rehabilitation and repair. We will attend periodic progress meetings, conduct site visit to observe construction progress and conformance to plans and specification, issue field reports, review and recommend for payment the Contractor's request for payment, review and process change order requests, perform reviews for substantial and final completion determination, prepare punch lists associated with substantial and final completion and provide certification of completion to the City. Task 5.2 —Post-Rehabilitation Flow Measurement and Flow Reduction Documentation The Consultant will install flow meters within basins and zones that received sanitary sewer rehabilitation and repair measures. Post-rehabilitation flows will be compared to the flow data recorded during Phase I to establish a documented reduction in inflow and infiltration. A letter report summarizing the flow reduction will be provided to the City. MIASCOP.KDC • EXHIBIT"B" SANITARY SEWER IMPROVEMENTS PROJECT PERSONEL Principal In Charge Daniel S. Brame Project Manager Kurt Cooper • • '`V , - SCHEDULE "A" PROFESSIONAL SERVICES FEES I. PROGRAM DEVELOPMENT We will complete Phase I as detailed in the preceding scope of services for a Lump Sum Fee of $84,864.. s) Fees for Phase II will be provided along with detailed scope after completion of Phase I. Scope and fee for subsequent phases are dependent on the results of Phases I. II. BASIN PRIORITIZATION Final scope and fee will be determined after completion of Phase I. III. INVESTIGATION AND PRELIMINARY DESIGN Final scope and fee will be determined after completion of Phase II. IV. DESIGN PHASE Final scope and fee will be determined after completion of Phase III. V. CONSTRUCTION ASSISTANCE Final scope and fee will be determined after completion of Phase IV. D ' ► • 1 G ,♦ I SCHEDULE "B" CONSULTANT'S HOURLY RATES OF COMPENSATION (Valid through June 30, 1994) CLASSIFICATION HOURLY RATE Principal $145.00 Project Manager $110.00 Senior Professional $ 90.00 Professional $ 75.00 Designer $ 50.00 Draftsman $ 38.00 Clerical Support $ 35.00 Three-man Survey Crew $ 95.00 Auto CADD $ 25.00 The Consultant shall be entitled to yearly escalation of rates on June 30 each year, not to exceed a maximum of 7% per year. • 0 1 J., #,)• EXHIBIT"C" SANITARY SEWER IMPROVEMENTS PROJECT SCHEDULE Phase I Program Development This phase will be completed within two (2) months after Notice to Proceed. Phase II, III, IV, and V Schedules for these phases will be developed upon completion of the preceding phases.