LTC 179-2024 Monthly Staffing Update for the Building DepartmentMIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
LTC# LETTER TO COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor Steven Meiner and Members of the City Commission
Rickele wlams, Interim ciy Mana, Kl)
May 9, 2024
Monthly Staffing Update for the Building Department
The purpose of this Letter to Commission (L TC) is to provide the Commission with a monthly
update, as requested in Resolution No. 2023-32656, on staffing updates from the Building
Department, with a report to specifically identify (1) each vacant position in the Building
Department by title, section, and trade; (2) the length of time each vacant position has remained
vacant, by section and trade; (3) the total number of vacant positions and overall vacant positions
in the department; and (4) specific steps taken each month to fill positions, such as the total
number of interviews conducted and other relevant efforts to fill the position. See Attachment A
for data requested.
Below please find a summary update of our recent recruitment activities for the month of February
and March 2024:
February 2024:
• Advertised 10 positions on the City's website via GovernmentJobs.com, Career Builder,
Indeed, and Gold Coast Schools of Construction.
• Continued advertising with International Code Council, Building Officials Association of
Florida, South Florida Building Officials Association, Board of Rules and Appeals through
mass emails, and Linked-In postings to City jobs page.
• In February three (3) interviews for the positions of electrical inspector and building
inspectors for city jobs were conducted, based on the applications received in the previous
month.
• Three (3) new city employees started in February for the position of Permit Clerk I.
• Forty ( 40) new applications were received in February for the technical trade positions.
Interviews were scheduled with the qualified applicants.
• We maintained seven (7) clerk positions with the City's temp staffing agency to maintain
staffing and service levels and assist with workload in various areas of the department
including Permit Intake, Violations, and Administrative Support.
• We maintained seven (7) temporary professional services through CAP Government
Agency to supplement our plan review and inspection services.
179-2024
March 2024:
• Continued to advertise 10 positions on the City's website via GovernmentJobs.com,
Career Builder, Indeed, and Gold Coast Schools of Construction.
• Continued advertising with International Code Council, Building Officials Association of
Florida, South Florida Building Officials Association, Board of Rules and Appeals through
mass emails, and Linkedln postings to City jobs page.
• In March we filled the following vacancies: One (1) Permit Clerk I and one (1) Senior
Plumbing Inspector.
• In March, we conducted five (5) interviews for the positions of Senior Building Inspector,
Chief Structural Engineer, and Operations Manager, based on the qualified applicants
received in the previous month.
• In March we received a total of 11 new applications for technical trade positions, out of
which one (1) candidate met the necessary qualifications. Interview was scheduled with
the qualified applicant.
• Employed one (1) new temporary clerk, bringing the total to eight (8) temporary clerks to
maintain service level requirements and assist with the workload in various areas of the
department including Permit Intake, Violations, and Administrative Support.
• Maintained seven (7) C.A.P. government employees to maintain service level
requirements in our plan review and inspection services.
• Maintained one (1) Mechanical Reviewer- Independent Contracts (ICAs) with other
Building employees from other Municipalities to continue providing timely services.
In addition, Human Resources and/or the Building Department have recently:
• Closed out all continuous job announcements and referred qualified applicants to the
Building Department for the month of March 2024 on March 31, 2024.
• Reopened all advertisements for the positions that we currently have vacant; the posting
closed on April 30, 2024. Unfilled positions will reopen to commence with a fresh pool of
applicants.
• Continue to encourage employee referrals to encourage current employees to recommend
possible candidates, resulting in two (2) referrals.
• Continue to mention available opportunities and inform potential candidates during our
monthly meetings and trainings with the public.
Please let us know if you have additional questions.
1 c: Executive star {9(I
Management Team
Department Position Per Vancancies Vacanices Vacancies True
Department FT&PT as %of not filled Vacancies
Department by Temps as%
Dept
BUILDING SERV- BUILDING 87 19 21.80% 6 6.90%
"Attachment A"
ID Position Id Title Salary Grp Grade Code Min Salary Max Salary Terminatio Section Status
n Date
1 11068 BLDG OPER MGR CUNC U23 92012.18 153517.78 10/24/2022 Building Advertising
2 11337 BUILDING INSPECTOR CCWA H34B 66385.8 104881.4 01/05/2024 Building Being Reclassed to SR building Inspector
3 612 CHIEF MECHANICAL INS CUNC U22 83358.08 139078.94 07/08/2022 Mechanical Advertising; CAP Temp working
4 624 CHIEF STRUCTURAL ENG CUNC U24 106705.82 193054.68 11/30/2020 Structural Advertising; CAP Temp working
5 627 CHIEF STRUCTURAL ENG CUNC U24 106705.82 193054.68 09/15/2023 Structural Advertising; CAP Temp working
6 609 ELECTRICAL INSP 011- CCWA H34B 66385.8 104881.4 08/31/2023 Electrical Advertising
7 8881 OFFICE ASSOCIATE IV CUNC U12 46087.08 76893.7 02/26/2023 Building Reclassing to Permit Clerk
8 10744 PERMIT CLERK 1 CCWA H20B 43048.46 62347.22 08/27/2023 Building Filled by a Contract/Temp Employee
9 10761 PERMIT CLERK I CCWA H20B 43048.46 62347.22 10/05/2023 Building Filled by a Contract/Temp Employee
10 8929 PERMIT CLERK I 011-1 CCWA H20B 43048.46 62347.22 09/11/2023 Building starting 03/11/24
11 9233 PERM IT CLERK I 011-1 CCWA H20B 43048.46 62347.22 02/09/2024 Building Filled by a Contract/Temp Employee
12 9312 PERMIT CLERK 1 011-1 CCWA H20B 43048.46 62347.22 06/29/2022 Building Started 02/26/24
13 11217 PLUMBING INSPECTOR CCWA H34B 66385.8 104881.4 06/27/2023 Plumbing Advertising; CAP Temp working
14 11339 SENIOR BUILDING INSPECTOR CGSA 514 71153.68 114917.92 01/05/2024 Building Advertising; CAP Temp working
15 2962 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 04/08/2022 Building Advertising
16 631 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 10/14/2022 Building Advertising; CAP Temp working
17 634 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 11/30/2020 Building Advertising
18 3150 SR MECHANICAL INSP 0 CGSA 514 71153.68 114917.92 05/10/2023 Mechanical Filled by a Contract/Temp Employee
19 11358 SR. PLUMBING INSPECTOR CGSA 514 71153.68 114917.92 01/29/2024 Plumbing Selection Made
3/5/2024 11 :08:09 AM
Close all prior advertisements and refered the candidates to the Department.
Then we reopened all new advertisements to close on March 31st, 2024.
Exam Plan Exam #
Plumbing Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Chief Structural Engineer
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Building Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Mechanical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Building Ops Manager
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Chief Mechanical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
1967
2/1/2024
2/29/2024
2
1
Building to advise
1965
2/1/2024
2/29/2024
1
1
Building to advise
1971
2/1/2024
2/29/2024
1
1
Building to advise
1972
2/1/2024
2/29/2024
1
1
Building to advise
1963
2/1/2024
2/29/2024
13
4
Building to advise
1964
2/1/2024
2/29/2024
1
0
Building to advise
Building Inspector 2091
3/5/2024 11 :0B:09 AM
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Cert Structural Plans
Examiner Residential
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Certified Structural Plans
Examiner
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Electrical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
2/1/2024
2/29/2024
13
4
Building to advise
1969
2/1/2024
2/29/2024
3
1
Building to advise
1968
2/1/2024
2/29/2024
1
0
Building to advise
2019
2/1/2024
2/29/2024
4
4
Building to advise
3/5/2024 11.08.09 AM
Department Position Per Vancancies Vacanices Vacancies True
Department FT&PT as % of not filled Vacancies
Department by Temps as %
Dept
BUILDING SERV - BUILDING 87 17 19.54% 6 6.89%
"Attachment A"
ID Position Id Title Salary Grp Grade Code Min Salary Max Salary Termination Days Section Status
Date Open
1 2962 SR BUILDING INSP 011 CGSA 514 71,153.68 114,917.92 04/08/2022 724 Building Advertising
2 3150 SR MECHANICAL INSP 0 CGSA 514 71,153.68 114,917.92 05/10/2023 327 Mechanical Filled by a Contract/Temp Employee
3 8881 OFFICE ASSOCIATE IV CUNC U12 46,087.08 76,893.70 02/26/2023 400 Building Reclassing to Permit Clerk
4 9233 PERMIT CLERK I 011-1 CCWA H20B 43,048.46 62,347.22 02/09/2024 52 Building Filled by a Contract/Temp Employee
5 609 ELECTRICAL INSP 011- CCWA H34B 66,385.80 104,881.40 08/31/2023 214 Electrical Advertising
6 612 CHIEF MECHANICAL INS CUNC U22 83,358.08 139,078.94 07/08/2022 633 Mechanical Advertising; CAP Temp working
7 624 CHIEF STRUCTURAL ENG CUNC U24 106,705.82 193,054.68 11/30/2020 1218 Structural Advertising; CAP Temp working
8 627 CHIEF STRUCTURAL ENG CUNC U24 106,705.82 193,054.68 09/15/2023 199 Structural Advertising; CAP Temp working
9 631 SR BUILDING INSP 011 CGSA 514 71,153.68 114,917.92 10/14/2022 535 Building Advertising
10 634 SR BUILDING INSP 011 CGSA 514 71,153.68 114,917.92 11/30/2020 1218 Building Advertising; CAP Temp working
11 11217 PLUMBING INSPECTOR CCWA H34B 66,385.80 104,881.40 06/27/2023 279 Plumbing Advertising; CAP Temp working
12 11068 BLDG OPER MGR CUNC U23 92,012.18 153,517.78 10/24/2022 525 Building Advertising
13 10744 PERMIT CLERK 1 CCWA H20B 43,048.46 62,347.22 08/27/2023 218 Building Filled by a Contract/Temp Employee
14 10761 PERMIT CLERK I CCWA H20B 43,048.46 62,347.22 10/05/2023 179 Building Filled by a Contract/Temp Employee
15 11337 BUILDING INSPECTOR CCWA H34B 66,385.80 104,881.40 01/05/2024 87 Building selected Hendrick Varona/Did not pass
backaround
16 11339 SENIOR BUILDING INSPECTOR CGSA 514 71,153.68 114,917.92 01/05/2024 87 Building I Advertising; CAP Temp working
17 11358 SR. PLUMBING INSPECTOR CGSA 514 71,153.68 114,917.92 01/29/2024 63 Plumbing selected Frank Lozano
4/1/2024 10:43:28 AM
Close all prior advertisements and refer the candidates to the Department. Then, we reopened all new advertisements to close on April 30th, 2024.
Exam Plan Exam #
Plumbing Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Chief Structural Enginee
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Building Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Mechanical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Building Ops Manager
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Chief Mechanical Inspect,
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
1967
3/1/2024
3/31/2024
0
0
Building to advise
1965
3/1/2024
3/31/2024
1
0
Building to advise
1971
3/1/2024
3/31/2024
0
0
Building to advise
1972
3/1/2024
3/31/2024
1
1
Building to advise
1963
3/1/2024
3/31/2024
3
2
Building to advise
1964
3/1/2024
3/31/2024
0
0
4/1/2024 10:43:28 AM
Date interviews begin:
Building Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Cert Structural Plans
Examiner Residential
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Certified Structural
Plans Examiner
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Electrical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Building to advise
2091
3/1/2024
3/31/2024
4
0
Building to advise
1969
3/1/2024
3/31/2024
1
0
Building to advise
1968
3/1/2024
3/31/2024
1
0
Building to advise
2019
3/1/2024
3/31/2024
0
0
Building to advise
4/1/2024 10:43:28 AM