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129-1998 LTC CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beach.fl.us L.T.C. No. 138-1998 LETTER TO COMMISSION September 30, 1998 TO: Mayor Neisen O. Kasdin and Members of the City Commission FROM: Sergio Rodriguez City Manager SUBJECT: A RESOLUTION ADOPTED BY THE HISTORIC PRESERVATION BOARD RELATIVE TO THE ETHICS ORDINANCE Attached herewith, please find a Resolution adopted by the Historic Preservation Board, at its July 14, 1998, meeting, urging the City Commission to amend the City's ethics ordinance. SRlJG/DG/wc M:\CMGR\$ALL\L TC.98\ETHICS.WPD CITY OF MIAMI BEACH HISTORIC PRESERVATION BOARD RESOLUTION At the July 14, 1998, meeting, the Historic Preservation Board of the City of Miami Beach discussed Ordinance No. 97-3105, adopted on December 17, 1997, amending Miami Beach City Code Chapter 2 entitled "Administration", Article III thereof entitled "Standards of Conduct for City Officers and Employees", by creating Section 2-47.4 entitled "Supplemental Abstention and Disclosure Requirements", and 2-47.5 entitled "Certain Appearances Prohibited" relative to City of Miami Beach Board and Committee members and unanimously resolved (7-0-2 [2 vacant appointments]) as follows: 1. The Historic Preservation Board unanimously urges the City Commission to strengthen the City's ethics standards by adopting an amendment to the aforementioned Ordinance No. 97- 3105, which will uniformly limit the permissible conflicts-of-interest for members on all fu.w: City land use boards, including the Historic Preservation Board, Design Review Board, Planning Board, and Zoning Board of Adjustment, to three (3) per year, and will exempt the land use boards from those provisions of the ethics ordinance which now prohibit a person who presents to the board from serving on a City board or committee, due to a conflict-of- interest, by allowing a maximum of three (3) abstentions for voting on a matter before the respective board, due to a conflict-of-interest, on three (3) different applications within a period of one (1) year. 2. The Historic Preservation Board unanimously urges the City Commission to consider an amendment to the Code of the City of Miami Beach, Chapter 118 (Historic Preservation Board ), Section 118-105 (Removal) to include the language as follows, "For the purposes of this section, an absence from a board meeting shall be defined as missing more than thirty percent (30%) of the scheduled matters on that meeting's agenda." Acknowledgement by Chairperson: d~ ~ ~ ,~ /7~ Linda Polansky W!K:-.- Date F:\PLAN\$HPB\ETHICS-2. WPD CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beach.fl.us L.T.C. No. 129-1998 LETTER TO COMMISSION September 8, 1998 TO: Mayor Neisen O. Kasdin and Members of the City Co mission ,. FROM: Sergio Rodriguez City Manager SUBJECT: CONVENTION CENTER AND GLEASON ROOF REPAIRS Attached for your information is a memorandum from Doug Tober, SMG General Manager, regarding the outcome of the Roof Replacement Blue Committee, synopsis on maintenance of the roof, and inconveniences to the users of these facilities due to the roof leaks. If you require further information, please either contact me or Mayra Diaz Buttacavoli. l\.Cffit~ SR:Y'lY'"p.1cd Attachment c: Mayra Diaz Buttacavoli Doug Tober F:\CMGR\$ALL\L TC. 98\ROOFSTO.BER MIAMI BEACH CONVENTION ~N~~~,; r': If JACKIE GLEASON THEATER ~ I MEMORANDUM I I To: Cc: ........Mayra Diaz Buttacavoli Bill Overfelt, SMG Steve Clark, SMG Doug Tober Convention Center a Gleason Theater Roof Repairs September 4, 1998 From: Subject: Date: I am pleased to hear that the Blue Ribbon Committee appointed by the City Manager has met and determined that, in fact, Brown and Brown's report was predominantly accurate and that the best course of action is for replacement of the roofs at the Center and Theater. We look forward to completion of the tests on the West Wrap and C-7 roof to finalize the course of action on these areas. Throughout the process, questions have been raised regarding the "maintenance" of the roof I have attached a synopsis, previously submitted to the City, again reiterating the extent and longevity of the roof leakage problems. These problems date back to prior to final completion of the expansion project in 1991. In fact, our files show notification to the City by SMG ofleakage problems by me personally in my capacity as Director of Operations during my initial tenure here in 1991. Throughout the years, our maintenance staff has created temporary solutions, from patching to hanging "diapers" to catch and divert water down makeshift garden hose drains in order to minimize inconvenience to our exhibitors. In spite of these efforts, we have still suffered embarassment by virtue of these leaks. We have reached an agreement with a dissatisfied exhibitor during the Graphics ofthe Americas show just this year; during the Glenn Miller Orchestra concert, the conductor's podium had to be moved because of a leak directly overhead; and, Lou Baron has consistently encountered problems with his Antique Show exhibitors. The Miami City Ballet would also serve as an anecdotal resource concerning these problems. These are but a few of our clients who have encountered inconveniences over the years. We look forward to the opportunity to assist the City in moving forward and finally correct these problems. ~ DOCUMENTATION MIAMI BEACH CONVENTION CENTER JACKIE GLEASON THEATER ROOF REPAIRJMAINTENANCE April 18, 1990 Memo from Norman Litz to Vince Grimm, Dennis Goddard, Hank Oppenborn - Memo stipulates leaks in the Convention Center with diagrams indicating location. June 10, 1991 Memo from Doug Tober (MBCC) to Thom Connors (cc: Vince Grimm via Norman Litz - Memo states that a number of roof leaks Have become apparent in the theater box office area, Hall C, and the . East Wrap. Apri114, 1992 Memo from MBCC to Norman Litz concerning the replacement of Koppers Flashing. August 4, 1992 TCCEA Minutes - Norman Litz reported that roof specifications were Being prepared by Coppers. Estimated cost - $200,000 for the West Wrap. January 20, 1993 Advanced Roofing contract covering work required on the East wall valley, and the East sloped roof over the glass block windows. Attached is correspondence concerning the release form for Kopper's claim dated May. 1992. May 4, 1993 TCCEA Minutes - Reported that West Wrap roof replacement will start in June. August 2, 1993 Memo from Purchasing to Eddie Cox - Reporting Advanced Roofmg is now required by code to perform a Moisture Survey and Wind Up-Lift test prior to performing any work on the West Wrap. September 13, 1993 Memo from Chuck Nedrow (MBCC) to Thom Connors - Reporting leaks At the Jackie Gleason Theater. Additional attachments: Advanced Roofmg bid for emergency repair, a memo from Thom Connors to Mayra Diaz Buttacavoli informing her that previous roof damage at the Gleason has not been repaired, and a letter from Owens-Coming recommending the City of Miami Beach contract a consultant and moisture detection service to evaluate the theater roof s current condition. June, 1994 Updated Capital Plan presented by SMG - Stating the replacement of Gleason parapet moldings was awarded to Frank Moran Company. The plan further requests roof moisture testing to determine whether repairs or replacement is necessary. September 26, 1994 MBCC submitted a request for bid to the City for the removal and replacement of expansion joint material, repair of structural cracks of the exterior walls of the Convention Center and Theater. November 17, 1994 Letter to GAF Building Materials, from Elsa Rodriguez (MBCC)- Requesting an inspection on behalf of the City due to leaks discovered After Tropical Storm Gordon. cc: Ronald Singerman April 19, 1995 TCCEA status report which indicates the repair of the parapet moldin'g at the Gleason Theater has been awarded, with estimated completion May, 1995. May 2, 1995 TCCEA meeting - Reports the City went out to bid for an Engineer to write specifications for waterproof mg. Also request for approval for a moisture study. July 18,1995 TCCEA status report on emergency roof repair on the East Atrium. August 9, 1995 Purchase requisition - for work on Halls A & B entrances. October, 22, 1995 Request from MBCC to Purchasing requesting the specifications for Sealing the walls and expansion joints be reviewed by Engineering. Attached: Specifications for sealing walls and expansion joints, and Law Engineering's moisture tests. February 23, 1996 Memorandum from MBCC to City for emergency authorization To hire consulting engineers for roof repair. February 29, 1996 Letter to City Manager from Ronnie Singerman - Requesting Legal To review the terms and conditions ofthe City's settlement with George Hyman Construction. March 4, 1996 Memo from Peter Liu to Mayra Diaz Buttacavoli regarding the history and cost of roof repairs at the Convention Center. Recap as follows: Hurricane Andrew damage to atrium roof on the East side ($25,000), West Wrap ($167,485). March 5, 1996 TCCEA meeting - Discussion of roof repair/rep1acement. Approved 3 million. March 13, 1996 Memo from MBCC to Assistant City Manager - Emergency declaration on Convention Center and Theater roofs, presenting two possible means via Purchasing to fast-track the process. March 14, 1996 Memo from MBCC to Assistant City Manager - requesting declaration of emergency on Convention Center and Theater Roofs. March 15, 1996 RFP for professional architectural/engineering services - room repairl replacement - Convention Center and Theater. March 28, 1996 Letter from Ronnie Singerman to Board and Committee Reviews Committee referencing the extremity of the roof issue. April 2, 1996 TCCEA meeting - Extensive discussion regarding roof issues and the status of the RFP. A motion passed to have Ronnie Singerman represent the TCCEA Board in addressing the urgency of the situation with the City Commission. AprilS, 1996 Memo to Jose Garcia Pedrosa fi'om Ronnie Singerman - Referencing John Pistorino' s evaluation of A & B roofs. May 8, 1996 Request from Jose Garcia Pedrosa to Murray Dubbin to proceed with a lawsuit against George Hyman Construction Company and Pistorino and Alam Consulting Engineers. May 10, 1996 Memo from Ronnie Singerman to Jose Garcia-Pedrosa stipulating TCCEA did not vote on a directive to fIle suit against George Hyman Construction Company and Pistorino and Alam Consulting Engineers. May 17, 1996 Memo to Mayra Diaz Buttacavoli from William Overfelt concerning documentation of roof warranties. June 4, 1996 TCCEA meeting - Discussion of status of roof, Commission approval of Phase 1. and roof warranties. June 12,1996 Memo to TCCEA members from Mayra Diaz Buttacavoli summarizing the status of roof repairs. June 18, 1996 Singerman provided an update on roof status. October 1, 1996 TCCEA meeting - Julio Grave de Peralta provided an update, explaining That Brown and Brown is in the process of evaluation. Also, Carol Dufreine is reviewing the history of the roof and warranties. December 10, 1996 TCCEA meeting - Carol Dufreine reported that Brown and Brown is in the process of fmalizing core sampling.