LTC 192-2024 Procurement ReportsDocuSign Envelope ID: 2FB9382A-8DF7-44O5-B898-42EE34992E02
MIAMI BEACH
OFFICE OF THE CITY MANAGER
LTC# LETTER TO COMMISSION
TO: Honorable Mayor Steven Meiner and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager i? {,,i)
DATE: May 22,2024
SUBJECT: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via Letter to Commission (L TC), the following
informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAUEXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases that are less than the amount established for formal bids. Section 2-395( 4) of the City
Code requires that open market purchases over $50,000, up to the bid threshold amount, be reported
to the City Commission on a monthly basis. Below is a list of purchase orders for open market
purchases for the preceding month.
Purchase Department Description Total Date I Vendor Order No. I I
20242501 IT Exagrid Maintenance $87,180.60 4/01/2024 Acachi, LLC
20242564 Facilities and Collision and Repair $77,000.00 4/04/2024 Advance Body
Fleet Services and Frame, Inc.
Facilities and Additional Fire Pump America Fire
20242624 $130,000.00 4/11/2024 Sprinklers Fleet Installations at MBCC Services, LLC
20242684 Facilities and Repair the Tranquility $62,806.65 4/18/2024 CP Construction Fleet Fountain at Bass Museum
20242700 Sanitation (3) Gum Removal $62,242.80 4/22/2024 Daimer
Machines Industries
Public Works Replacement and Sound and
20242746 Operations Maintenance of 41 st $95,149.55 4/25/2024 Lighting
Bridge Lights Solutions, Inc.
20242755 IT Zones Annual Subscription $61,591.49 4/26/2024 Zones IT
Solutions, Inc.
192-2024
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3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. The
Mayor and City Commission has awarded 1TB 2019-257-KB for JOC services for electrical and roofing
projects and 1TB 2023-096-KB JOC services for vertical, horizontal, and seawall construction
projects. Below is a list of projects awarded pursuant to both JOC contracts for construction services
for the preceding month.
Project Title Department JOC No. Vendor Estimated Value
Tenant Improvements Facilities 24-079-01 Harbour Original Contract Amount
for MBPD's Real Time and Fleet Construction, $67,592.52
Crime Center Phase II Inc. Supplemental No. 1
$931,356.41
Revised Contract Amount
$998,948.93
Indian Creek Dr Police 24-014-01 South Florida Contract Amount
Pathway CCTV Project Electric $141,792.34
Consultant, Inc.
South of 5" Street Transportation 24-367-01 Harbour Contract Amount
Neighborhood Traffic Construction, $179,411.92
Calming (Temporary Inc.
Speed Cushions)
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Purchase . . I Order No. Description Vendor Value
Manufacturer Category
Manufacturers/Suppliers Added
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
EPA No. Emergency Requestor Contractor(s) Estimated
Value
Nothin to Re ort.
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6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
7. CYBER SECURITY WAIVER PURCHASES Resolution No. 2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical IT infrastructure. The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets, as permitted by Florida law. The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
Cyber Security Waiver Purchases
OPudrchaNse Description Vendor Value r er o.
'
20242754 Software CDW $329,450.00
G@»
RW/MT/KB/ME
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ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
JUNE 2024 20-096-27 A&E SERVICES SPECIALIZED CATEGORIES AS RES FLORIDA CONSULTING LLC 6/13/24 2
NEED BASIS
20-096-31 A&E SERVICES SPECIALIZED CATEGORIES AS FR. ALEMAN & ASSOCIATES INC 6/13/24 2
NEED BASIS
20-096-43 A&E SERVICES SPECIALIZED CATEGORIES AS NOVA CONSULTING, INC 6/13/24 2
NEED BASIS
20-096-44 A&E SERVICES SPECIALIZED CATEGORIES AS NV5, INC. 6/13/24 2
NEED BASIS
20-096-45 A&E SERVICES SPECIALIZED CATEGORIES AS PERKINS & WILL ARCHITECTS INC 6/13/24 2
NEED BASIS
20-096-52 A&E SERVICES SPECIALIZED CATEGORIES AS ROSS & BARUZZINI, INC. 6/13/24 2
NEED BASIS
20-096-60 A&E SERVICES SPECIALIZED CATEGORIES AS T.Y. LIN INTERNATIONAL 6/13/24 2
NEED BASIS
20-096-67 A&E SERVICES SPECIALIZED CATEGORIES AS WILLIAM B MEDELLIN ARCHITECT 6/13/24 2
NEED BASIS P.A.
20-096-68 A&E SERVICES SPECIALIZED CATEGORIES AS WOLFBERG ALVAREZ AND 6/13/24 2
NEED BASIS PARTNERS, INC.
22-184-02 PRE-QUAL POOL AUTO TRANSMISSION FORD MIDWAY MALL, INC. 6/21/24 3
REPAIR/REPLACEMENT
21-145-03 FIRE SPRINKLER AND FIRE SUPRESSION DAVIS-ULMER SPRINKLER 6/22/24 2
SYSTEMS COMPANY, INC
20-027-03 RENTAUBARRICADES RELATED TRAFFIC BOB'S BARRICADES, INC. 6/23/24
CONTROL EQUIPMEN
20-184-17 PREQUAL POOL MICROSOFT AUTHORIZED PROLOGIC ITS LLC 6/23/24
RESELLERS
20-184-21 PREQUAL POOL FOR MICROSOFT DIAGNOSTICS TECHNICAL 6/23/24
AUTHORIZED RESSELLERS SUPPORT, LLC.
19-036-02 COPLOGIC SOLUTIONS FOR LEAP LEXISNEXIS RISK SOLUTIONS FL 6/30/24 A
INC.
AUGUST 2024 19-092-01 AUDITING SERVICES RSM US LLP 8/7/24 3
SEPTEMBER 2024 21-068-02 ROOFING CONSULTING SERVICES NOVA ENGINEERING & 9/27/24 2
ENVIRONMENTAL, LLC
21-068-03 ROOFING CONSUL TING SERVICES RMS BUILDING ENVELOPE 9/27/24 2
CONSULTANTS LLC
21-068-04 ROOFING CONSULTING SERVICES UNIVERSAL ENGINEERING 9/27/24 2
SCIENCES, LLC
OCTOBER 2024 18-30450 EMERGENCY SHELTER SERVICES MIAMI RESCUE MISSION, INC. 10/4/24
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 1 of 2 5/14/2024
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ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
Period Contract# Contract Description Vendor
14-154-01 TURNKEY TROLLEY OPER & MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA, c INC. be r 0 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR 5
0 HOLDINGS INC. - c 13-178 COMMERCIAL & RESIDENTIAL WASTE COLLECTION & WASTE CONNECTIONS OF - r DISPOSAL FLORIDA, INC. & WASTE 0
5 MANAGEMENT INC OF FLORIDA
2 of 2 5/14/2024