Resolution 2024-33070RESOLUTION NO.� 2024-33070
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND ECONOMIC RESILIENCY COMMITTEE AT ITS MARCH 22,
2024 MEETING, DIRECTING STAFF TO ENGAGE WITH A NEW
CONSULTANT TO ASSIST WITH THE DEVELOPMENT OF THE RFP
INCLUDING ANALYSIS OF (1) POTENTIAL FINANCIAL IMPACTS FOR FY
2025 AND BEYOND RESULTING FROM ADDITIONAL CITY
RESPONSIBILITIES, (2) A HYBRID OPTION, AND (3) WASTE HAULER
SYSTEMS USED IN OTHER SIMILARLY UNIQUE COASTAL CITIES.
WHEREAS, at its January 31, 2024 meeting, the City Commission approved a referral to
the March 22, 2024 Finance and Economic Resiliency Committee (FERC) by Commissioner Alex
Fernandez, to discuss qualitative and quantitative criteria to be considered in the procurement of
a single hauler (exclusive agreement) for multi -family residential and commercial waste collection
and disposal; and
WHEREAS, it should be noted that Commissioner Laura Dominguez's City Commission
Resolution to terminate Request for Qualifications (RFQ) 2023 -506 -WG for non-exclusive
franchise waste haulers to provide multi -family and commercial waste collection and disposal
services and to prepare a Request for Proposals (the "RFP") for a "single hauler" for such services
was adopted at the Commission's March 13, 2024 meeting pursuant to Resolution No. 2024-
32967; and
WHEREAS, at the March 22, 2024 FERC meeting, the Public Works Director presented
the committee with seven recommendations to be considered, including various components to
a single hauler system that must be adequately evaluated and addressed before the RFP can be
issued; and
WHEREAS, in addition, a menu of services to be offered must be included in the
contemplated RFP so pricing can be obtained for all services needed; and
WHEREAS, at a minimum, the Administration recommended consideration of the
following to be included as part of the RFP process:
1) The length of the agreement should be a minimum of 7 to 10 years with an
allowance for multiple renewal extensions. For the single hauler to recoup their
significant capital costs while providing competitive pricing to the customers, a
long-term agreement is necessary.
2) In the evaluation of the proposals, price needs to be weighted at 40-
60%. Financial liquidity must also be an important evaluation criterion that should
be considered. Financial stability and competitive pricing are key metrics that need
to be evaluated.
3) Separate pricing structures for multifamily and commercial accounts should be
provided. Each group should have dumpster, compactor and cart categories for
different services that are to be provided. In addition, for multi -family of nine or
more units, recycling needs to be included in the RFP as part of the services
provided. Additionally, the single hauler should offer recycling pricing for
commercial accounts to provide customers another option to either choose their
own recycling services or to have it included as part of the single hauler services.
4) An increase in Sanitation staffing levels for this single hauler system which
include a budgeted contract administrator and 2 budgeted customer service
representatives is required. Further analysis by the Administration may be
necessary to determine if additional field staffing may be required to oversee the
hauler's day to day operations.
5) A financial analysis is required to ensure that the current franchise fee of 24%,
which supplements a substantial portion of the sanitation budget as well as position
and programs for Environment and 'Sustainability, is part of the service fee under
the single hauler system.
6) A determination should be made for billing customers, whether the City should
perform this service as it currently does for the residential single hauler contract or
to have the single hauler provide this service.?
7) An alternative option to include bulk waste for multi -family and business owners
should be included in the RFP; and
WHEREAS, discussions at Committee proceeded including the need to engage with a
new consultant to assist with the development of the RFP including analysis of: (1) the potential
financial impacts for FY 2025 and beyond resulting from additional City responsibilities, (2) a
hybrid option, and (3) waste hauler systems used in other similarly unique coastal cities such as
Savanna, Charleston, Boston and New Orleans that may operate under a single hauler or hybrid
model; and
WHEREAS, a motion was made by Committee members to: 1) retain the item at FERC
and direct the Administration to present options to the FERC and 2) recommend that the
Commission direct staff to procure and engage with a consultant to assist staff with the
preparation of the RFP and related analysis.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission
hereby accept the recommendation of the Finance and Economic Resiliency Committee at its
March 22, 2024 meeting directing staff to engage with a new consultant to assist with the
development of the RFP including analysis of (1) potential financial impacts for FY 2025 and
beyond related to additional city added responsibilities, (2) a hybrid option, and (3) waste hauler
systems used in other similarly unique coastal cities.
PASSED and ADOPTED this /5 day of P_ , 2024.
ATTEST:
Rafael E. Granado, City Clerk
MAY 2 1 2Q24 -
Steven Meiner, Mayor
APPROVED AS TO'
FORM & LANGUAGE
& FOR EXECUTION
-F� City Afforney -p+� Dote
519/24, 9:20 AM
MIAMIBEACH
TO, Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: May 15, 2024
Item Coversheet
COMMISSION MEMORANDUM
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE AT ITS MARCH 22, 2024 MEETING, DIRECTING STAFF TO
ENGAGE WITH A NEW CONSULTANT TO ASSIST WITH THE DEVELOPMENT OF THE
RFP INCLUDING ANALYSIS OF (1) POTENTIAL FINANCIAL IMPACTS FOR FY 2025 AND
BEYOND RESULTING FROM ADDITIONAL CITY RESPONSIBILITIES, (2) A HYBRID OPTION,
AND (3) WASTE HAULER SYSTEMS USED IN OTHER SIMILARLY UNIQUE COASTAL CITIES.
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
At its January 31, 2024 meeting, the City Commission approved a referral to the March 22, 2024 Finance and Economic Resiliency
Committee (FERC) by Commissioner Fernandez, to discuss qualitative and quantitative criteria to be considered in the
procurement of a single hauler (exclusive agreement) for multi -family residential and commercial waste collection and disposal. It
should be noted that Commissioner Dominguez's City Commission Resolution to terminate Request for Qualifications (RFQ) 2023-
506 -WG for non-exclusive franchise waste haulers to provide multi -family and commercial waste collection and disposal was
adopted at its March 13, 2024 meeting. The item was approved via Resolution No. 2024-32967.
At its March 22, 2024 FERC meeting, Public Works presented the committee with seven recommendations to be considered,
including various components to a single hauler system that must be adequately evaluated and addressed before an RFP can be
issued. In addition, a menu of services should be part of an RFP so pricing can be obtained for all services needed. At a minimum
the. Administration recommended consideration of the following to be included as part of the RFP process:
1) The length of the agreement should be a minimum of 7 to 10 years with an allowance for multiple renewal extensions. For the
single hauler to recoup their significant capital costs while providing competitive pricing to the customers, a long-term agreement is
necessary.
2) In the evaluation of the proposals, price needs to be weighted at 40-60%. Financial liquidity must also be an important
evaluation criterion that should be considered. Financial stability, competitive pricing are key metrics that need to be evaluated.
3) Separate pricing structures for multifamily and commercial accounts should be provided. Each group should have dumpster,
compactor and cart categories for different services that are to be provided. In addition, for multi -family of nine or more units,
recycling needs to be included in the RFP as part of the services provided. Additionally, the single hauler should offer recycling
pricing for commercial accounts to provide customers another option to either choose their own recycling services or to have it
included as part of the single hauler services.
4) An increase in Sanitation staffing levels for this single hauler system which include a budgeted contract administrator and 2
budgeted customer service representatives is required. Further analysis by the Administration may be necessary to determine if
additional field staffing may be required to oversee the hauler's day to day operations.
5) A financial analysis is required to ensure that the current franchise fee of 24%, which supplements a substantial portion of the
sanitation budget as well as position and programs for Environment and Sustainability, is part of the service fee under the single
hauler system.
6) A determination should be made for billing customers, whether the City should perform this service as it currently does for the
residential single hauler contract or to have the single hauler provide this service.
7) An alternative option to include bulk waste for multi -family and business owners should be included in the RFP.
Discussions at Committee proceeded including the need to en a e with a new consultant to assist with the development of the
RFP including analysis, potential financial impacts for FY 2021 $eyond for City added responsibilities, a hybrid option, and to
https://miamibeach.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemlD=34941 1/2
519/24, 9:20 AM
Item Coversheet
investigate other coastal cities such as Savanna, Charleston, Boston and New Orleans that may operate under a single hauler or
hybrid model.
A motion was made by Committee members to: 1) To retain the item at FERC and come back with options 2) A favorable
recommendation to the Commission to direct staff to procure and engage with a consultant to assist staff with the preparation
including financial analysis and investigation and comparison of other coastal cities outside of Florida and to also consider a hybrid
model.
ANALYSIS
LOBBYIST DISCLOSURE
In accordance with Resolution No. 2023-32857, adopted by the City Commission on December 13, 2023, the following information
has been provided by the Administration as it relates to the subject resolution:
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in
lobbying? No
2. If so, specify name of lobbyist(s) and principal(s): Not Applicable
SUPPORTING SURVEY DATA
Results from the 2022 Resident Survey related to the City's perception and satisfaction show an overall approval of 67.4%, and
rated the City as a good place to live.
FINANCIAL INFORMATION
Consulting cost is estimated at a not to exceed $100k and funded from the Professional services account number 435-0430-
000312.
CONCLUSION
The Administration recommends approving the Resolution.
Applicable Area
Citywide
Is this a "Residents Ria rt to
Know" item, -pursuant to
City Code Section 2-14?
Yes
Does this item utilize G.O.
Bond Funds?
No
Strategic Connection
Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality entertainment destination.
Legislative Tracking
Public Works
Description
Revised Resolution
1324
https://miamibeach.novusagend2.com/AgendaWeb/CoverSheet.aspx?ltemlD=34941 2/2
Agenda Item R-7 E
Date
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the Cit Commission
FROM: Rickelle Williams, Interim City Manager
DATE: May 15, 2024 ,
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE AT ITS MARCH 22, 2024 MEETING,
DIRECTING STAFF TO ENGAGE WITH A NEW CONSULTANT TO 1)
ASSIST WITH THE DEVELOPMENT OF THE RFP INCLUDING AN
ANALYSIS OF POTENTIAL FINANCIAL IMPACTS FOR FY 2025 AND
BEYOND RESULTING FROM ADDITIONAL CITY RESPONSIBILITIES
AND INVESTIGATION/COMPARISON OF OTHER COASTAL CITIES
OUTSIDE OF FLORIDA (2) INCLUDE AN ANALYSIS OF A POTENTIAL
HYBRID MODEL.
RECOMMENDATION
The Administration recommends the Mayor and City Commission review the
recommendation of the Finance and Economic Resiliency Committee, and if there is
consensus, approve the Resolution. It is also recommended that the Mayor and City
Commission reflect on and consider recent Commission action related to the item to
ensure the Administration has clear direction on this matter.
BACKGROUND/HISTORY
At its January 31, 2024 meeting, the Mayor and City Commission approved a referral
to the March 22, 2024 Finance and Economic Resiliency Committee (FERC or
Committee) as sponsored by Commissioner Fernandez, to discuss ,qualitative and
quantitative criteria to be considered in the procurement of a single hauler (exclusive
agreement) for multi -family residential and commercial waste collection and disposal.
At its March 22, 2024 FERC meeting, the Public Works Department presented the
Committee with seven (7) recommendations, discussed further below, to be
considered, including various components to a single hauler system that must be
adequately evaluated and addressed before an RFP can be issued. In addition; the
Department indicated that a menu of services should be part of an RFP so pricing
can be obtained for all services needed.
A motion was made by Committee members to retain the item at FERC and come
back with options; make a favorable recommendation to the Commission, directing
staff to procure and engage with a consultant to assist staff with the preparation,
including financial analysis and investigation and comparison of other coastal cities
outside of Florida such as Savanna, Charleston, Boston and New Orleans and to
include an analysis of a potential hybrid model.
However, it should be noted that earlier that month on March 13, 2024, the Mayor
and City Commission unanimously adopted Resolution No. 2024-32967, sponsored
by Commissioner Dominguez, directing the Administration to terminate Request for
Qualifications (RFQ) 2023 -506 -WG for non-exclusive franchise waste haulers to
provide multi -family and commercial waste collection and to prepare an RFQ for a
"single hauler" for such services.
ANALYSIS
At the Committee meeting, the Administration recommended, at a minimum,
consideration of the following to be included as part of the RFP process:
1) The length of the agreement should .be a minimum of 7 to 10 years with an
allowance for multiple renewal extensions. For the single hauler to recoup their
significant capital costs while providing competitive pricing to the customers, a long-
term agreement is necessary.
2) In the evaluation of the proposals, price needs to be weighted at 40-60%. Financial
liquidity must also be an important evaluation criterion that should be considered.
Financial stability, competitive pricing are key metrics that need to be evaluated.
3) Separate pricing structures for multifamily and commercial accounts should be
provided. Each group should have dumpster, compactor and cart categories for
different services that are to be provided. In addition, for multi -family of nine or more
units, recycling needs to be included in the RFP as part of the services
provided. Additionally, the single hauler should offer recycling pricing for commercial
accounts to provide customers another option to either choose their own recycling
services or to have it included as part of the single hauler services.
4) An increase in Sanitation staffing levels for this single hauler system which include
a budgeted contract administrator and 2 budgeted customer service representatives
is required. Further analysis by the Administration may be necessary to determine if
additional field staffing may be required to oversee the hauler's day to day operations.
5) A financial analysis is required to ensure that the current franchise fee of 24%,
which supplements a substantial portion of the sanitation budget as well as position
and programs for Environment and Sustainability, is part of the service fee under the
single hauler system.
6) A determination should be made for billing customers, whether the City should
perform this service as it currently does for the residential single hauler contract or to
have the single hauler provide this service.
7) An alternative option to include bulk waste for multi -family and business owners
should be included in the RFP.
LOBBYIST DISCLOSURE
In accordance with Resolution No. 2023-32857, adopted by the City Commission on
December 13, 2023, the following information has been provided by the
Administration as it relates to the subject resolution:
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code
Sec. 2-481, includes a principal engaged in lobbying? No
2. If so, specify name of lobbyist(s) and principal(s): Not Applicable
SUPPORTING SURVEY DATA
Results from the 2022 Resident Survey related to the City's perception and
satisfaction show an overall approval of 67.4%, and rated the City as a good place to
live.
FINANCIAL INFORMATION
Consulting cost is estimated at a not to exceed $100k and funded from the
Professional services account number 435-0430-000312.
CONCLUSION
As the pending waste hauler solicitation is critical to the City's operations and quality
of life for residents and other stakeholders, it is important to take action toward a
solicitation process.
The Administration recommends the Mayor and City Commission review the
recommendation of the Finance and Economic Resiliency Committee, and if there is
consensus, approve the Resolution. It is also recommended that the Mayor and City
Commission reflect on and consider recent Commission action related to the _item to
ensure the Administration has clear direction on this matter.
Applicable Area
Citywide
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
Yes
Does this item utilize G.O.
Bond Funds?
m
Strategic Connection
Prosperity - Market and promote Miami Beach as a world class arts, culture, and
quality entertainment destination.
Legislative Tracking
Public Works