Resolution 2024-33060RESOLUTION NO., 2024-33060
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, DIRECTING THE ADMINISTRATION TO � (1)
PRIORITIZE THE EXECUTION OF PHASE II AND PHASE III OF THE LINCOLN
ROAD DISTRICT IMPROVEMENT PROJECT AND (2) IDENTIFY AND
QUANTIFY FUNDING NEEDS FOR BOTH PHASES SO THESE MAY BE
ADDRESSED DURING THE FISCAL YEAR 2025 BUDGETING PROCESS.
WHEREAS, on September 10, 2014, the City Commission adopted Resolution No.
2014-28714 to enter into negotiations with James Corner Field Operations, L.L.C. ("JCFO") and
on February 9, 2015 they commenced work on the development of the "Lincoln Road District
Master Plan, to serve as the basis for future improvements on Lincoln Road, from Lincoln Lane
North to Lincoln Lane South, and from WestAvenue to Collins Avenue, as well as the connecting
side streets for the Lincoln Road Redevelopment Project; and
WHEREAS, the Lincoln Road District Master Plan provides a conceptual land use plan,
design guidelines, and illustrative details that incorporate key elements and features, which
includes refurbishments and enhancements to lighting, pedestrian surfaces, street furnishings,
healthy tree fertilization systems, and crosswalks, along with recommendations for additional
operational, changes to loading times, the City's sidewalk cafe ordinance, and trash collection;
and
WHEREAS, on September 8, 2015, JCFO presented the Lincoln Road District Master
Plan to the Historic Preservation Board, where the Board provided favorable comments to the
Lincoln Road District Master Plan that will be incorporated into the final design; and
WHEREAS, on October 14, 2015, the City Commission adopted Resolution No. 2015-
29183, adopting the Master Plan for the Lincoln Road District in concept; and
WHEREAS, the Lincoln Road District Master Plan design aims to become a catalyst for
economic development with inviting spaces that will engage the community, attract residents,
visitors, and resonate as a world-class destination; and
WHEREAS, on March 9, 2016, the City Commission adopted Resolution No.2016-29319,
awarding the contract for Architectural and Engineering Design Services for the Lincoln Road
District Improvements Project (the "Lincoln Road Improvements Project" or the "Project") to
JCFO; and
WHEREAS, on June 8, 2016, the City Commission, pursuant to RFQ 2016 -073 -KB,
adopted Resolution 2016-29447 awarding a Construction Manager at Risk contract for pre -
construction services, to Burkhardt Construction, Inc. (the "CMR Agreement"); and
WHEREAS, from August 2016 to March 2017 the pre -construction services were
performed in coordination with the designer, James Corner Field Operations (JCFO), The Lincoln
Road Business Improvement District (LRBID) and City staff, and in March 2017 Burkhardt
finalized the Schematic Design Probable Construction Estimate; and
WHEREAS, on October 28, 2016, following the completion of the schematic design phase
and value engineering efforts, the project team presented the design and estimated costs to the
Finance and Citywide Projects Committee, which gave direction to the project team to forgo the
value engineering options and design to the master plan recommendations; and
WHEREAS, in January 2018, the City Commission approved Amendment No. 1 to the
CMR Agreement to include additional preconstruction phase services for the Lincoln Road
Improvements Project in the lump sum amount of $49,220, to extend the geographic area of the
Project by adding the area of Lincoln Road from Washington Avenue to Collins Avenue (200-300
Block), as contemplated in the Lincoln Road Master Plan; and
WHEREAS, construction cost estimates prepared using the 50% construction documents
indicated a projected construction cost of $65M, resulting in the total project cost being
approximately $27M over budget and as a result of the shortfall and extensive discussions, the
Lincoln Road Business Improvement District (LRBID) made a commitment to expand the limits of
the business improvement district and provide additional funding for programming; and
WHEREAS, on July 31, 2019, pursuant to the Administration's recommendation and
contingent on the commitment from the LRBID, the Mayor and City Commission approved and
authorized proceeding with the bidding and construction phases of the Project, including a
reduction in scope and appropriation of additionalfunding, bringing the total project budget to
$67.6M; and
WHEREAS, the reduction of scope was associated with the elimination of the gateway
trellis that was to be located at the Washington Avenue entrance to Lincoln Road and of the
Washington Avenue to Collins Avenue (Lincoln Road 200-300 Block) scope; and
WHEREAS, in February 2020, the 90% construction documents were issued by JCFO
and the CMR commenced the preparation of the GMP bid packages and finalization of the
construction schedule; and
WHEREAS, on March 12, 2020, the City of Miami Beach declared a State of Emergency
in response to the Coronavirus 2019 Pandemic (COVID-19) and announced various emergency
measures to mitigate the spread of COVID-19, including the immediate closure of non-essential
retail businesses which impacted the commercial businesses along the Lincoln Road corridor;
and
WHEREAS, in light of overall market conditions and uncertainty within the construction
industry, Burkhardt advised the City to delay the Guarantee Maximum Price (GMP) process, in
order to ensure greater participation by potential bidders; and
WHEREAS, the project team agreed that postponing the bid process was in the best
interest of the Lincoln Road Improvements Project and during the Summer of 2020, City staff and
representatives of the LRBID met numerous times to explore and discuss options; and
WHEREAS, in light of the economic impact of the pandemic on the City, the Administration
advised the project team and the LRBID that the project budget would be limited to the $52.4
million in funding previously approved for the Project; and
WHEREAS, on January 13, 2021, the City Commission directed the Administration to
further reduce the scope of work and keep the Project within the originally approved total budget
of approximately $52.4 million, of which approximately $34 million to $36 million would be
available for construction, with $5.2 million for water/sewer and drainage infrastructure work to be
funded from alternate funding sources; and
WHEREAS, the reduced scope of work includes the following:
• Infrastructure upgrades and improvements at Meridian and Drexel Avenues
(water, sanitary sewer & storm drainage)
• 'Meridian Avenue improvements
• Pedestrianization of Drexel Avenue
Restoration/repair of fountains and repair of associated equipment
• Restoration of the Lapidus follies
• Upgrade existing light fixtures at existing locations
• Implementation of the concept for the Euclid Avenue oval
• Refurbishing the seating areas along the Lincoln Road corridor
• Refinish the existing piano keys using a more durable traffic coating
• Restoration of aluminum grates of at existing trench drains
• Lincoln Road directional and informational signage package
• A more significant Lincoln Road gateway sign at Washington Avenue, which also
serves as a component of the security barrier system
• A matching Lincoln Road gateway sign at Alton Road, which also serves as a
component of the security barrier system (this location and scope falls outside the
original limits of the Project)
• Design and installation of a playground
• Security barrier system, including planters, bollards, furnishings, etc.
WHEREAS, on December 8, 2021, the City. Commission discussed the Project and
directed the Administration to include $5.2M of RDA funding, previously set aside, allowing the
Project to utilize the full, available budget of $57.6M, and to pursue an amendment to the
agreement for architectural and engineering design services with JCFO (the "JCFO Agreement')
to revise the design to reflect the project budget constraints; and
WHEREAS, from February 2021 to May 2022, the City Administration and City staff met
numerous times with JCFO to finalize the scope and terms of the amendment to the JCFO
Agreement; and
WHEREAS, on June 22, 2022, the City Commission adopted Resolution 2022-32181
approving Amendment No. 3 to the JCFO Agreement for the revision of the design for the Project;
and
WHEREAS, the revised design required that Burkhardt provide additional pre -construction
service`s for cost estimates at various stages, project scheduling, preparation of bid packages,
constructability reviews, and the preparation of a GMP; and
WHEREAS, City staff requested a proposal from Burkhardt for additional pre -construction
services for the revised, design for the Project, and after numerous discussions, received a
proposal from Burkhardt reflecting a negotiated, not -to -exceed amount of $399,520.00 as the fee
for the additional pre -construction services; and
WHEREAS, on September 14, 2022, the City Commission adopted Resolution 2022-
32272 approving Amendment No. 2 to the CMR Agreement to provide for additional pre -
construction services for'the revised design for the Project and to reflect a credit associated with
the removal of bidding, project phasing, scheduling and other tasks and, the elimination of the
200-300 block from the Project; and
WHEREAS, the Lincoln Road District Improvements Project has three planned phases
described as follows:
Phase 1: Lighting upgrades throughout the corridor from Washington Avenue to Lenox
Phase 2: Infrastructure upgrades and improvements at Meridian Avenue and Drexel
Avenue:
Meridian Avenue improvements from Lincoln Lane South north to 17th St include
infrastructure upgrades — e.g. water main installation, force main installation and
storm sewer installation, streetscape improvement, paving, stripping, pavers,
landscaping, hardscape, irrigation, and lighting.
Drexel Avenue improvements include streetscape improvements from 16th St.
north to 'Lincoln Lane South and the pedestrian ization of Drexel Avenue from
Lincoln Lane South north to Lincoln Lane North. Scope of work includes storm
drainage installation, paving, stripping, pavers, landscaping, hardscape, irrigation,
and lighting.
Phase 3: Improvements along the Lincoln Road corridor from Lennox Avenue to
Washington which includes remaining. project scope and the security barriers (bollards) at
Washington Avenue & Alton Road:
Restoration/repair of fountains and repair of associated equipment, restoration of
the Lapidus follies, implementation of the concept for the Euclid Avenue oval,
refurbishing the seating areas along the Lincoln Road corridor, refinish the existing
piano keys using a more durable traffic coating, restoration of aluminum grates of
at existing trench drains, Lincoln Road directional and informational signage,
landscaping and irrigation, improvements to the 400 Block near Washington Ave,
Lincoln Road gateway signs at Washington Avenue and Alton Road, which also
serves as a component of the security barrier system, and furnishings
WHEREAS, Phase 1 of the Project has been completed; and
WHEREAS, Lincoln Road is a popular shopping and dining promenade comprised of a
myriad of shops, sidewalk cafes, businesses and entertainment venues, making it one of the
City's most frequented attractions for residents and visitors alike; and
WHEREAS, the City Commission desires to improve the pedestrian experience for
residents and visitors on Lincoln Road and to enhance the economic vitality and social vibrancy
of Lincoln Road; and
WHEREAS, the completion of Phases 11 and III. of the Project would further these goals.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby direct the Administration to (1) prioritize the execution of Phase II and Phase
III of the Lincoln Road District Improvement Project and (2) identify and quantify funding needs
for both phases so these may be addressed during the fiscal year 2025 budgeting process.
PASSED AND ADOPTED this /50'day of , 2024.
Steven Meiner, Mayor
ATTEST:
2dMAY 2 1.2024
Rafael E. Granado, City Clerk
(Sponsored by Commissioner Kristen Rosen Gonzalez)
Co -Sponsored by Commissioner Joseph Magazine
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney Date
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Ricardo J. Dopico, City Attorney
DATE: May 15, 2024
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, DIRECTING THE ADMINISTRATION TO (1) PRIORITIZE THE EXECUTION OF
PHASE II AND PHASE III OF THE LINCOLN ROAD DISTRICT IMPROVEMENT PROJECT AND
(2) IDENTIFY AND QUANTIFY FUNDING NEEDS FOR BOTH PHASES SO THESE MAY BE
ADDRESSED DURING THE FISCAL YEAR 2025 BUDGETING PROCESS.
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in
lobbying? No
If so, specify name of lobbyist(s) and principal(s): N/A
ANALYSIS
The attached Resolution was prepared at the request of the sponsor, Commissioner Kristen Rosen Gonzalez.
SUPPORTING SURVEY DATA
NIA
The sponsor of this item requests that the Administration be prepared to address the fiscal impact of this proposed measure as part
of the FY2025 annual budget process.
Is this a "Residents Right to
Know" item, pursuant to
!City Code Section 2-14?
No
Legislative Tracking
Office of the City Attorney
Does this item utilize G.O.
Bond Funds?
.ie
-Sponsor
Commissioner Kristen Rosen Gonzalez
ATTACHMENTS:
Description
❑ Resolution
1051