Resolution 2024-33010RESOLUTION NO J 2024-33010
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2024 -060 -DF, FOR WATERWAY CLEANUP AND DEBRIS REMOVAL,
AUTHORIZING THE ADMINISTRATION TO. ENTER INTO NEGOTIATIONS
WITH ADVENTURE ENVIRONMENTAL, INC., AS THE TOP-RANKED
PROPOSER; FURTHER, AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON . CONCLUSION OF
SUCCESSFUL NEGOTIATIONS.
WHEREAS, on February 21, 2024, the Mayor and City Commission authorized the
issuance of Request for Proposals (RFP) 2024 -060 -DF for waterway cleanup and debris
removal; and
WHEREAS, on March 27, 2024, the City received proposals from the following five (5)
firms: Adventure Environmental, Inc., Aquatic Control Group, Inc., DRC Emergency Services,
LLC, Kearns Construction Company, and Neat Sand, Inc.; -and
WHEREAS, on March 18, 2024, the City Manager appointed the Evaluation Committee
via LTC # 096-2024. The Committee comprised Dave Doebler, Chair, Marine and Waterfront
Protection Authority; Lindsey Precht, Assistant Director, Environmental & Sustainability
Department; and George Ruiz, Sanitation Assistant Director, Public Works Department; and
WHEREAS, the Evaluation Committee convened on April 4, 2024, to consider the
proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance, the Government Sunshine Law, and general
information on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1 st - Adventure Environmental, Inc.
2nd - Aquatic Control Group Inc.
3rd - Neat Sand, Inc.
4th - Kearns Construction Company
5th - DRC Emergency Services LLC
WHEREAS, after reviewing all of the submissions and the Evaluation Committee
process, the City Manager concurs with the Evaluation Committee and finds Adventure
Environmental, Inc., the top-ranked firm, to be the best qualified firm to provide the services;
and
WHEREAS, Adventure Environmental, Inc. has provided satisfactory services to the City
as the incumbent firm since 2012.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE, MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Proposals (RFP) 2024 -060 -DF for waterway cleanup and debris removal; authorize the
Administration to enter into negotiations with Adventure Environmental, Inc. as the top-ranked
proposer; and further authorize the City Manager and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /'� day of rKa 2024.
ATTEST:
MAY 2 1 2024
RAFAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& F XECUTION
UP:) '671 -Z
City Attomey oe,1-7,F Date
STEVEN MEINER, MAYOR
5/9/24, 8:45 AM
MIAMIBEACH
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: May 15, 2024
Item Coversheet
•u• .;.;.,.i
COMMISSION MEMORANDUM
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2024 -060 -DF, FOR WATERWAY CLEANUP AND
DEBRIS REMOVAL; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH ADVENTURE ENVIRONMENTAL, INC., AS THE TOP-RANKED PROPOSER; FURTHER,
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS.
It is recommended that the Mayor and City Commission approve the Resolution accepting the City Manager's recommendation,
pursuant to RFP 2024 -060 -DF for waterway cleanup and debris removal, authorizing the Administration to enter into negotiations
with Adventure Environmental, Inc., as the unanimous top-ranked proposer. Further, the Resolution authorizes the City Manager
and City Clerk to execute an agreement upon the conclusion of successful negotiations.
This solicitation is under the Cone of Silence.
BACKGROUND/HISTORY
The City of Miami Beach ("City") is surrounded by over 60 miles of waterways that provide environmental, economic, and
recreational benefits and are one of the City's most valuable resources. The cleanliness of the waterways is vital to improving water
quality, protecting aquatic habitat, and maintaining quality of life. As such, the City requires both routine and emergency waterway
cleanup and debris removal services for the removal of submerged, floating, and shoreline debris to maintain cleanliness, as well
as an option for emergency services should the City need to recover from a weather-related emergency (e.g., hurricane).
To maintain the required level of cleanliness, the City is in need of routine and emergency waterway cleanup and debris removal
services for all of the City's waterways which are defined as the waters within 1,000 feet from the shoreline incorporated by the
City, including but not limited to Tatum Waterway, Normandy Waterway, Biscayne Point, Biscayne Waterway, Surprise Lake,
Surprise Waterway, Flamingo Waterway, Sunset Lake, Sunset Islands Canals, Indian Creek Waterway, Lake Pancoast, and the
Collins Canal.
On May 21, 2019, the Mayor and City Commission approved the award of contract RFP 2019 -067 -WG for waterway cleanup and
debris removal. The contract has an initial term of two (2) years with three (3) additional one (1) years terms. Accordingly, this item
seeks approval to award the RFP for waterway cleanup and debris removal to establish a replacement contract prior to the current
contract expiration of July 25, 2024.
Through this RFP, the City sought proposals for both routine and emergency cleanup for the City's waterways. The services
performed to the waterways shall be in accordance with all City, State, County, and Federal regulations. Such services shall be on
an ongoing basis, as requested by the Environment and Sustainability Department Project Manager or his/her designee. The City's
Living Wage requirements, pursuant to Section 2-408 of the City Code, for employees of the successful contractor are a
requirement of this RFP and the resulting agreement for routine maintenance (Group 1) only. Uniform Guidance Procurement
Standards 2 CFR 200.317-200.326 will apply to emergency services.
ANALYSIS
On February 21, 2024, the Mayor and City Commission authorized the issuance of RFP 2024 -060 -DF for waterway cleanup and
debris removal. On February 23, 2024, the RFP was issued. A voluntary pre -proposal conference was held on March 6, 2024, to
provide information to proposers submitting a response. One (1) addendum was issued, and 56 prospective bidders accessed the
advertised solicitation. RFP responses were due and received on March 27, 2024. The City received a total of five (5) proposals
from the following firms:
• Adventure Environmental, Inc.
• Aquatic Control Group, Inc.
• DRC Emergency Services, LLC
•
Kearns Construction Company 57
https:/Imiamibeach.novusagenda.com/AgendaWeb/CoverSheet.aspx? ltemiD=35152
1/3
5/9/24, 8:45 AM
• Neat Sand, Inc.
Item Coversheet
On March 18, 2024, the City Manager appointed the Evaluation Committee via LTC # 096-2024 ("The Committee"). The Committee
comprised Dave Doebler, Chair, Marine and Waterfront Protection Authority; Lindsey Precht, Assistant Director, Environmental &
Sustainability Department; and George Ruiz, Sanitation Assistant Director, Public Works Department. The Evaluation Committee
convened on April 4, 2024, to consider the proposals received.
The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance, and the
Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of
each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in
the RFP.
The evaluation process resulted in the ranking of proposers as indicated below and in Attachment A.
1st -Adventure Environmental Inc.
2nd - Aquatic Control Group Inc.
3rd - Neat Sand, Inc.
4th - Kearns Construction Company
5th - DRC Emergency Services LLC
The Evaluation Committee deemed Adventure Environmental, Inc. ("AEI") the top-ranked proposer and the most qualified firm for
the project. AEI has provided the City with waterway cleanup and debris removal services since 2012. The Committee highlighted
that the services proposed by AEI meet the criteria and specifications outlined in the RFP. The Committee emphasized AEI's
extensive experience, particularly their intimate knowledge of the City's waterways gained from past and ongoing service. The
Committee also commended AEI's prompt communication and responsiveness, their proprietary equipment designed for enhanced
maneuverability and minimizing impact to marine life.
AEI was founded in July 1997 by the same management team that stands today with the specific purpose of positively influencing
the marine waters of South Florida. For 27 years, AEI has been hired and completed hundreds of marine environmental and water
quality restoration projects for many local, state, and federal clients.
AEI's extensive project experience includes coastal -related services in the marine environment, including debris removal and
disposal, derelict vessel removal and disposal, organic muck removal, processing and disposal, and advanced turbidity controls.
Since 2012, the City has been satisfied with AEI's performance as the incumbent provider of these services to the City. In addition
to the City, AEI has stated that it provides services locally to the South Florida Water Management District and Monroe County. All
references provided positive feedback
SUPPORTING SURVEY DATA
According to a 2022 Community Satisfaction Survey condut;ted by ETC Institute, the top six (6) City services most important to
residents include the cleanliness of the City's canals and waterways at (26.8%). In order to maintain the City's world-class
environment, it is imperative that these services be obtained for both wildlife and surrounding natural resources.
FINANCIAL INFORMATION
Staff performed a cost analysis to determine whether the fiscal impact was in the City's best interest. Adventure Environmental,
Inc. provided pricing that is, on average, 17% less when compared to the current contract for these services. It is important to note
that the Consumer Price Index for All Urban Consumers (CPI -U) in Miami -Fort Lauderdale -West Palm Beach increased
approximately 23.6% from August 2020 through August 2023, .the current contract period.
The annual cost submitted by Adventure Environmental, Inc. is the lowest cost of all bids received, at $217,000.00. The current
budget is $231,000.00 annually for these services. The remaining proposers will not be considered further due to their proposed
costs for the services significantly exceeding, budget availability. For example, the second and third -ranked firms proposed a cost
of $989,600.00 and $981,030.00, respectively.
Prior to the approval to issue this RFP on February 21, 2024, the City Commission and Administration discussed the possibility of
increasing the amount of service provided by way of adding funds to the current allocated budget. Consequently, an item was
referred to the April 19, 2024, Finance and Economic Resiliency Committee (FERC). Although the item was not heard during the
proposed date, if an increase is recommended by FERC and approved by City Commission thereafter, the Administration may
negotiate additional services with the selected firm pursuant to Appendix A — Minimum Requirements and Specifications, Section
A5. Special Conditions, subsection No. 4 titled "Additional Services" of the RFP.
Amount(s)/Account(s):
1435-0430-000312-29413-511-00-00-00- 1 $231,000.00 1
,000.00
CONCLUSION
Based on the foregoing, it is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate Adventure Environmental, Inc., as thb$nanimous top-ranked proposer. Further, authorizing the Interim
https://miamibeach.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemlD=35152 2/3
5/9/24, 8:45 AM Item Coversheet
City Manager and City Clerk to execute an Agreement upon conclusion of successful negotiations.
LOBBYIST DISCLOSURE
In accordance with Resolution No. 2023-32857, adopted by the City Commission on December 13, 2023, the following infomiation
has been provided by the Administration:
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in
lobbying? No.
2. If so, specify name of lobbyist(s) and principal(s): Not applicable.
Applicable Area
Citywide
Is this a "Residents Right to Does this item utilize G.O.
Know" item,_pursuant to Bond Funds?
City Code Section 244?
Yes No
Legislative Tracking
Environment and Sustainability/Procurement
ATTACHMENTS:
Description
❑ Attachment A- Evaluation Committee Scoring and Ranking
❑ OMB Available Balance
❑ Resolution
59
https://miamibeach.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemlD=35152 3/3
DE
zxoDD
a
CD
w oCm
T CD
�.
3
m
o 0
s;
om a
�y
'
m�
m
3
o
to P v
CD
?c
:3 m
y
z� N
CD
N
o <
0
CD
2
o
o
c�:aO
Cj
0
3
y n
N
C CD
7
rL
O C7
•
61
D
ID
N
C
to
to tR
to to
0
ON
-+ W
v;
CO
OO
V CO
A Ca
CO N
C.
D
CT
tD V
O
m
0NACAO
y
W
O
Cfl Cn
O C n
OO
0 0
O
y
a
0
0 0
0 0
CO
a
_
00000
A V
ACO
p
0
3
Cn
A N
W —
x
C
�
N
N N
N N
C
3
CA VV
CC
00000
b
pi
V
m
0
D o.
7'
O
CG
b Cl
fO '
m C
N'
0
to
CD�ACA
V V
V W
CD
[T
p
d .
to
AWN
AN+
Ranking
A p
a V
O
D
[A
WWCn�Am
CA (P
O
O w
N
m
r"
c . 5'
o $
cmMLnMM
r �
Ix 7
-
S
N
,
C ,
C
mCA
AC,
CA
IO
VCO
OIA
Q
O -
0
rn
A W
m C
'
nd
D
4-
o
.yi
O
C
Er
E Y�
t
m
m
a
03
CD m D
m
T CD
�.
3
m
o 0
s;
om a
o n0
to P v
CD
F m'
o
z� N
CD
3 3
CD
Z)
c�:aO
Cj
O
0�.r7
y n
N
_
7
rL
D
C
W
Co
W V
C A O
A V
N 0
b
p �
O
v;
D
C
m
o
b
a
lA
C
_
W
WoACRO
A V
ACO
p
0
Cn
A N
W —
Ranking .
V
CA VV
CC
Nm
b
pi
0
D o.
® O
�NAAC
CG
b Cl
m C
N'
U)
C
to
CD�ACA
V V
V W
CD
[T
p
d .
to
AWN
,
Ranking
D
[A
WWCn�Am
CA (P
V V
m
r"
c . 5'
c o
r �
o. p
S
C ,
C
mCA
AC,
CA
IO
VCO
OIA
Q
O -
0
rn
A W
N
Ranking
D
4-
o
Er
E Y�
ip
m
A u
N +
Ranking
OMB Available Balance as of 4/29/2024:
E 435.0430.000312.29.413.511.00.00.00•
Project String
Segment threshold • Cost Center /Fund remaining threshold
Requested
Year 2025
Period 01
Line 3
Sequence 0
Continuing item
P. ,n'r t'r"
Requestgroup
User -defined
Approval Status
Requested
Description
Justification
Professional Services
Environmental Department Waterway Cleaning
Services
Quantity 1.00
Unit cost d31,000�Ool
Budgeted amount allocated to Sanitation for Waterway Cleaning Services.
Based on the adopted FY 2024 budgets depicted above, there is sufficient funding for this item.
61