LTC 198-2024 Audit Committee MotionsLETTER TO COMMISSION
TO:
FROM:
DATE:
RE:
The Honorable Mayor Dan Gelber and Members of the City Commission
Rafael E. Granado, City Clerk -f\f
May 22, 2024 //
Audit Committee Motions
The following motions were approved at the May 20, 2024, meeting of the Audit Committee:
Motion: To re-appoint Ronald Starkman as Chairperson of the Audit Committee.
Motion Made by: Marc Gidney
Motion Seconded by: Adam Kravitz
Motion Passed: 4-0
Motion: To appoint Adam Kravitz as Vice-Chairperson of the Audit Committee.
Motion Made by: Ronald Starkman
Motion Seconded by: Marc Gidney
Motion Passed: 4-0
Motion: To re-appoint Adam Kravitz to serve as an Ex-Officio member of the General Obligation
Bond Committee.
Motion Made by: David Grieser
Motion Seconded by: Marc Gidney
Motion Passed: 4-0
Motion: Given the apparent vulnerabilities of the Munis System software, which can release
invoices for payment without proper approvals, and where such vulnerability cannot be corrected
by implementing software changes, the Audit Committee recommends that a report be issued at
least weekly to identify the cases where payments equal to or more than $100,000 were released
without proper authorization. We further recommend that this report be reviewed and signed off
by either the Chief Financial Officer, or that person's designee, and the responsible department
head be notified.
Motion Made by: Ronald Starkman
Motion Seconded by: Adam Kravitz
Motion carried: 4-0
(Please see attached audit report OIG No. 24-01 for further background)
Motion: Given that an employee who has been terminated can continue approving invoices for
payment until they are manually removed from the Munis System, the Committee recommends
adding to the City's Human Resources checklist of steps to be taken following a staff termination
the removal of the terminated employee's payment authorizations from the Munis System.
Motion Made by: David Grieser
Motion Seconded by: Ronald Starkman
Motion carried: 4-0
LTC # 198-2024
Members Present: Ronald Starkman, Marc Gidney, Adam Kravitz, and David Grieser.
For more information, please contact Audit Committee liaison Mark Coolidge at
MarkCoolidge@miamibeachfl.gov at ext. 26149.
cc: Rickelle Williams, Interim City Manager
Eric Carpenter, Deputy City Manager
Mark Taxis, Assistant City Manager
David, Interim Assistant City Manager, Director of CIP
Page 2 of 2