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2004-25554 Reso RESOLUTION NO. 2004-25554 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, SETTING A PUBLIC HEARING FOR THE MAY 26, 2004 CITY COMMISSION MEETING, TO CONSIDER TRANSFERRING FUNDS IN THE AMOUNT OF $200,000 FROM THE APPROVED MIAMI-DADE COUNTY SAFE NEIGHBORHOOD PARKS BOND FUND PROGRAM, SERIES 99 NORTH SHORE OPEN SPACE PARK PROJECT TO THE SERIES 99 BEACHES AND BOARDWALK, NORTH BEACH RECREATIONAL CORRIDOR PROJECT; WHILE LEVERAGING PREVIOUSLY APPROPRIATED CITY FUNDS AS NEEDED; FURTHER APPROPRIATING ALL NECESSARY FUNDS AND AUTHORIZING THE EXECUTION OF ALL THE NECESSARY DOCUMENTS WHEREAS, on November 5, 1996, the Citizens of Miami-Dade County approved a $200 million bond issue to improve neighborhood and regional parks; and WHEREAS, the City of Miami Beach applied for and was awarded funding in the amount of $2.1 million for North Shore Open Space Park Project in this bond issue and the City Commission authorized the application of this grant funding on December 16, 1998 (Resolution No. 98-23009); and WHEREAS, the bond was issued in 1999, and the expiration date for use of this funding is November 2004; and WHEREAS, phases I and II of the North Shore Open Space Park Project have been completed and currently the City is completing the permitting process for the demolition of existing facilities and the construction of the new facilities and the project duration is estimated at six (6) months construction with a start date of late Mayor early June 2004; and WHEREAS, the remaining portion of the funding in the amount of $200,000 would be available for the proposed transfer of funds to the City's North Beach Recreational Corridor Project; and WHEREAS, In anticipation of the November 2004 deadline for use of these funds, the City proposes transferring funds in the amount of $200,000 from the North Shore Open Space Park Project to the City's North Beach Recreational Corridor Project; and WHEREAS, in order to transfer the above funding, the City Commission is required by the Safe Neighborhood Parks Bond regulations to hold a public hearing for a change in scope/budget of the project, and once approved at public hearing, the proposed change will be presented to the Safe Neighborhood Parks Bond (SNPB) Oversight Committee for approval, and upon approval by the SNPB Oversight Committee, will be presented to Miami-Dade County Board of County Commissioners for final approval; and WHEREAS, the North Beach Recreational Corridor Project, which is also funded in part with SNPB funds, is currently under construction and it is anticipated that, with the transfer of $200,000 in additional funding, this project will utilize the funding prior to the November 2004 deadline; and WHEREAS, on April 28, 2004, the Administration presented the proposed changes to a Sub-Committee of the Safe Neighborhood Parks Bond Committee (Safe Neighborhood Parks Citizens' Oversight Committee Monitoring, Auditing & Administrative Rules Sub-Committee) to obtain preliminary feedback from the Sub-Committee prior to commencing the process; and WHEREAS, the Sub-Committee unanimously approved a motion to recommend approval of the proposed scopelbudget change to the full SNPB Oversight Committee at the June 2004 meeting. NOW THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that a public hearing to consider transferring funds in the amount of $200,000 from the approved Miami-Dade County Safe Neighborhood Parks Bond Fund Program, Series 99 North Shore Open Space Park Project to the Series 99 Beaches and Boardwalk, North Beach Recreational Corridor Project; while leveraging previously appropriated City funds as needed and authorizing the execution of all the necessary documents, is hereby called to be held before the Mayor and City Commission in their Chambers on the Third Floor of City Hall, 1700 Convention Center Drive, Miami Beach, Florida, at 10:30 a.m. on Wednesday, May 26, 2004, and the City Clerk is hereby authorized and directed to. ublish appropriate Public Notice of said Public Hearing at which time and pia I interested parties will be heard. PASSED and ADOPTED this 5th day of ay, ~6 ~~~ APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~ 9)t/oy Date City Clerk JMGITH/JCHElFB/JH T:\AGENDA\2002\JUL3102ICONSENT'Grants memo,doc CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution Authorizing The City Manager To SetA Public Hearing On May26, 2004 To Hear Proposed Scope and Budget Changes To The Series 99 Safe Neighborhoods Parks Bonds Funds, Issue: I Shall the City Set A Public Hearing For May 26, 2004? Item Summary/Recommendation: The Administration Requests Approval To Set A Public Hearing For The May 26,2004 City Commission Meeting, To Consider Transferring Funds In The Amount Of $200,000 From The Approved Miami-Dade County Safe Neighborhood Parks Bond Fund Program, North Shore Open Space Park Project To The North Beach Recreational Corridor Project; While Leveraging Previously Appropriated City Funds As Needed; Further Appropriating All Necessary Funds And Authorizing The Execution Of All The Necessary Documents, Financial Information: Source of Grant Name/Project Grant Match Amount/Source Matching Amount Funds: N/A Finance Dept. Advisory Board Recommendation: Safe Neighborhood Parks Citizens' Oversight Committee Monitoring, Auditing & Administrative Rules Sub- Committee Approved A Motion To Recommend Approval Of This Item To The Full Safe Neighborhoods Parks Bond Committee, Ci Clerk's Office Le islative Trackin Judy Hoanshelt, Grants Manager Assistant City Manager City Manager AGENDA ITEM DATE C7C 5=-5-o~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.d.miami-beach.fl.us To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Members of the City Commission Date: May 5, 2004 Jorge M. GonzalezJ. . . ~ City Manager ~ 0 A RESOLUTIO OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, SETTING A PUBLIC HEARING FOR THE MAY 26, 2004 CITY COMMISSION MEETING, TO CONSIDER TRANSFERRING FUNDS IN THE AMOUNT OF $200,000 FROM THE APPROVED MIAMI-DADE COUNTY SAFE NEIGHBORHOOD PARKS BOND FUND PROGRAM, SERIES 99 NORTH SHORE OPEN SPACE PARK PROJECT TO THE SERIES 99 BEACHES AND BOARDWALK, NORTH BEACH RECREATIONAL CORRIDOR PROJECT; WHILE LEVERAGING PREVIOUSLY APPROPRIATED CITY FUNDS AS NEEDED; FURTHER APPROPRIATING ALL NECESSARY FUNDS AND AUTHORIZING THE EXECUTION OF ALL THE NECESSARY DOCUMENTS ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS On November 5, 1996, the Citizens of Miami-Dade County approved a $200 million bond issue to improve neighborhood and regional parks. The Primary goal of the bond program was to promote neighborhood safety, reduce juvenile crime and improve quality of life. The City of Miami Beach applied for and was awarded funding in the amount of $2.1 million for North Shore Open Space Park Project in this bond issue. The City Commission authorized the application of this grant funding on December 16, 1998 (Resolution No. 98-23009). The bond was issued in 1999, and the expiration date for use of this funding is November 2004. The North Shore Open Space Project is moving forward and phases I and II of the project have been completed. Currently the City is completing the permitting process for the demolition of existing facilities and the construction of the new facilities. The new construction consists of three restroom pavilion combinations, landscaping, a tot lot and auxiliary facilities. Project expenses include construction costs, a 10% construction contingency which will be added to the project budget, and soft costs for Program Management and CIP Management of the bidding and construction portions of the project. The project duration is estimated at six (6) months construction with a start date of late Mayor early June 2004. The remaining portion of the funding in the amount of $200,000 would be available for the proposed transfer of funds. Commission Memorandum May 5, 2004 Page 2 In anticipation of the November deadline for use of these funds, the City proposes transferring funds in the amount of $200,000 from the North Shore Open Space Park Project to the City's North Beach Recreational Corridor Project. In order to do so, the City Commission is required by the Safe Neighborhood Parks Bond regulations to hold a public hearing for a change in scope/budget of the project. Once approved at public hearing, the proposed changes will be presented to the Safe Neighborhood Parks Bond (SNPB) Oversight Committee for approval, and upon approval by the SNPB Oversight Committee, the proposed changes will then be presented to the Miami-Dade County Board of County Commissioners for final approval. The North Beach Recreational Corridor Project, which is also funded In part with SNPB funds, is currently under construction. It is anticipated that, with the transfer of $200,000 in additional funding, this project will utilize the funding prior to the November 2004 deadline. On April 28, 2004, the Administration presented the proposed changes to a Sub-Committee of the Safe Neighborhood Parks Bond Committee (Safe Neighborhood Parks Citizens' Oversight Committee Monitoring, Auditing & Administrative Rules Sub-Committee) to obtain preliminary feedback from the Sub-Committee prior to commencing the process. The Sub-Committee unanimously approved a motion to recommend approval of the proposed changes to the full SNPB Oversight Committee at the June 2004 meeting. CONCLUSION The Administration is therefore requesting that a Public Hearing be held at the May 26, 2004 City Commission meeting to approve the transfer of $200,000 from the North Shore Open Space Park Project to the North Beach Recreational Corridor Project. JMGITH/JCHE/FB/JH T:\AGENDA\2002IJUL3102\CONSENT\graots memo. doc