Master Maintenance Agreement for Wayfinding Kiosk Devices with City of Miami Beach DocuSign Envelope ID:509B1 CE8-6C84-479B-A7AE-6927AAAB2DFB 2 0 23 ' 3 2 7 Sq
STATE OF FLORIDA, DEPARTMENT
OF TRANSPORTATION
MASTER MAINTENANCE MEMORANDUM OF
AGREEMENT FOR WAYFINDING KIOSK
DEVICES
WITH THE
CITY OF MIAMI BEACH
06/05/2024 I 9:04 AM EDT
This AGREEMENT,entered into on , 2024, by and between the State of Florida, Department of
Transportation,an agency of the State of Florida,hereinafter called the DEPARTMENT,and the City
of Miami Beach,a municipal corporation of the State of Florida,hereinafter called the CITY, and
collectively referred to as the PARTY/PARTIES.
RECITALS:
A. The DEPARTMENT has jurisdiction over the following State Roads: Indian Creek Drive,
Alton Road, Collins Avenue, 5`h Street, Harding Avenue, 715` Street, Normandy Drive,
and 63rd Street; and,
B. Pursuant to that certain IKE Agreement dated July 28,2023,attached hereto as Exhibit"A",
between the CITY and IKE Smart City, LLC, a Delaware limited liability company,
hereinafter called IKE,IKE intends to install,operate,and maintain wayfinding kiosks in and
around the CITY, which wayfinding kiosks are powered by electricity, hereinafter called
KIOSKS; and
C The CITY, on behalf of IKE,desires to obtain approval from the DEPARTMENT to install,
operate,and maintain KIOSKS on DEPARTMENT owned right-of-way(RW)for State Roads
which the DEPARTMENT has jurisdiction over, collectively referred to as the PROJECT
LIMITS as described in Exhibit"B", and
D The DEPARTMENT will consider requests and may, but is not obligated to, grant approval
to the CITY to install, operate, and maintain KIOSKS for the transportation purpose of
providing wayfinding devices for pedestrians and bicyclists; and
E The DEPARTMENT has determined that the KIOSKS are not"sign(s)"as that word is used
in Section 337.407 of the Florida Statutes and, as a result, the KIOSKS are not subject to the
prohibition set forth in Section 337.407(1) of the Florida Statutes; and
F. DEPARTMENT approval is authorization to the CITY to install, operate. and maintain
KIOSKS and does not transfer any property rights,to the CITY or IKE;and
G The PARTIES to this AGREEMENT mutually recognize the need for entering into this
agreement designating and setting forth the responsibilities of each PARTY with regards to
the installation,operations,and maintenance of the KJOSKS installed within the PROJECT
LIMITS and 'further the PARTIES acknowledge this AGREEMENT was drafted with
equal participation by both PARTIES; therefore; no term or condition of this
AGREEMENT shall be strictly interpreted in favor of or against either PARTY,; and
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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H. The PARTIES agree that the execution of this AGREEMENT constitutes an assignment of
all installation, operations, and maintenance responsibilities pertaining to all KIOSKS
within the PROJECT LIMITS to the CITY.
I The CITY, by Resolution No. 2023-32759, dated September 13, 2023, attached hereto as
Exhibit"C", which by reference shall become a part of this AGREEMENT, desires to enter
into this AGREEMENT,and authorizes its officers to do so.
NOW,THEREFORE,for and in consideration of the mutual benefits contained herein
and other good and valuable consideration,the PARTIES covenant and agree as follows:
1. RECITALS
The recitals in this AGREEMENT are true and correct and are incorporated herein by
reference and made a part hereof.
2. INSTALLATION
a. The CITY will install all KIOSKS within the PROJECT LIMITS per the IKE
Agreement dated July 28,2023,between the CITY and IKE and this AGREEMENT.
In case of conflict, this AGREEMENT prevails.
b. The CITY will install all KIOSKS within the PROJECT LIMITS in urban, high
pedestrian volume areas along.areas of roadways where the speed limit does not
exceed 35 miles per hour at the time of installation.
c. The CITY will install all KIOSKS within the PROJECT LIMITS to provide a
clear, unobstructed pedestrian path that is a minimum of six (6) feet in width.
d. The CITY will install all KIOSKS within the PROJECT LIMITS.at the maximum
practical distance from the face of curb. The CITY will provide'a minimum of four
(4)feet from the face of curb to the KIOSK edge closest to the roadway within the
PROJECT LIMITS and will increase this distance as needed to align the KIOSKS
with existing features in the immediate vicinity of the KIOSKS such as utility poles,
trees,etc. so that a pedestrian weaving pattern is not created. The DEPARTMENT
will consider written requests from the CITY for distances less than four(4)feet if
aligning the KIOSK edge closest, to the roadway with existing features in the
immediate vicinity of the KIOSKS such as utility poles, trees, etc. eliminates a
pedestrian weaving pattern; approval or denial of said requests by- the
DEPARTMENT shall be in writing. A Design Variation must be submitted to the
DEPARTMENT if the KIOSK is less than four(4)feet from the face of the curb.
e. The CITY will install all KIOSKS within the PROJECT LIMITS a minimum distance.
of 15 (fifteen) feet from any fire hydrant or accessible parking space.
f The CITY will install all KIOSKS within the PROJECT LIMITS to not create any
horizontal sight distance issues or other driver, bicyclist, or pedestrian sight
obstructions.
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Maintenance Memorandum of Agreement between Florida Department of Transportation and City ofMiami•Beach(Master Kiosk
Agreement)
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g. The CITY will install all KIOSKS within the PROJECT LIMITS in accordance
with the DEPARTMENT's Standard Specifications for Road and Bridge Construction
applicable at the time of the installations.
h. The CITY will install utilities for all KIOSKS within the PROJECT LIMITS
without open cutting or trenching the sidewalk and pavement. The CITY will
remove and replace sidewalks impacted by KIOSK installation from sidewalk joint
to sidewalk joint.
i. The CITY will install all KIOSKS within, the PROJECT LIMITS without
creating horizontal walking surface gaps greater than a half (1/2) of an inch
including gaps between the interface (perimeter) of the KIOSKS and the walking
surface the KIOSKS reside on. If a separate 'pedestal' foundation is used, the
interface of the foundation with the walking surface will be either flush or will
extend a-minimum of six inches above the walking surface to function as a
detectable curb delineating the walking surface from the foundation 'pedestal'. In
no cases shall the foundation or level landing configuration impinge upon an
unobstructed, clear side reach of ten inches from the edge of the level landing to
the controls.
j. The CITY will install all KIOSKS within the PROJECT LIMITS without
creating vertical sidewalk differentials greater than a quarter (1/4) of an inch
including differentials between the interface (perimeter) of the KIOSKS and the
walking surface the KIOSKS reside upon.
k. The CITY will install all KIOSKS securely to their foundations and will provide a
clear opening between the KIOSKS and the sidewalks to facilitate cleaning of the
sidewalks and preclude the accumulation of litter and debris.
I. The CITY will install all KIOSKS with a minimum 30 inch x 48 inch level landing
directly in front of the operational controls with the 48 inch dimension centered on
the controls.A level landing is considered a 2%maximum surface slope in all directions.
m.. The CITY will install all KIOSKS within the PROJECT LIMITS with screens
that do not exceed 18 square feet in size and only provide messages on the front
and back of the KIOSKS; further the KIOSKS themselves shall not be lit.
n. The CITY will install all KIOSKS within the PROJECT LIMITS with light
sensors allowing the screens to automatically dim brightness during nighttime hours.
o. The CITY will install all KIOSKS within the PROJECT LIMITS with physical and
cyber hacking security to prevent displays or messages which are not intended and
approved by the CITY and IKE.
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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p. The CITY will install all KIOSKS within the PROJECT LIMITS with remote
monitoring and control capability so any compromise in security can be shut down
immediately.
3. OPERATIONS AND MAINTENANCE
a. The CITY will operate and maintain all KIOSKS,as long as the KIOSKS remain
in place,to ensure safety,aesthetics,and function.
b. The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS in
accordance with the terms of the IKE Agreement dated July 28, 2023, between the
CITY and IKE and this AGREEMENT. In case of conflict, this AGREEMENT
prevails.
c. The CITY will allow the DEPARTMENT to have input on and utilize the CITY's
Directed Content for KIOSKS installed within the PROJECT LIMITS per the terms
of the IKE Agreement dated July 28,2023, between the CITY and IKE..
d The CITY will operate and maintain all KIOSKS to ensure screens automatically dim
brightness during nighttime hours.
e. The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS
to ensure messages do not display chasing,flashing, or moving lighting.
f. The CITY will operate all KIOSKS within the PROJECT LIMITS to provide
message content that is of broad community interest and significance, approved by
the CITY, and consistent with the IKE Agreement dated July 28, 2023, between
the CITY and IKE. Message content will comply with the message content- related
provisions of the DEPARTMENT'S "Sponsorship Program Policy" (dated February
6,2014)or any future message content policy that replaces it.The CITY will respond
to and resolve all issues, comments, and questions relating to message content,
regardless of source, to the satisfaction of the DEPARTMENT.
The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS
to ensure they are secure from physical and cyber hacking resulting in displays or
messages which are not intended and can be monitored and controlled remotely to
immediately shut down any compromise in security. The CITY will immediately
shut down any displays or messages not intended and approved by the CITY and
IKE.
li. The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS
to ensure all horizontal walking surface gaps in-the immediate vicinity of installed
KIOSKS are not greater than a half(1/2) of an inch including gaps between the
interfaces(perimeters)of the KIOSKS and the walking surface the KIOSKS reside
on.
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The CITY will operate and maintain all KIOSKS within the PROJECT LIMITS
to ensure all walking surface vertical differentials are not greater than a quarter(1/4)
of an inch in depth including vertical differentials between the interfaces
(perimeters)of the KIOSKS and walking surface the KIOSKS reside on.
j. The CITY will remove and dispose of litter within a 10-foot radius around each
KIOSK within the PROJECT LIMITS during the daily visits to each KIOSK.
I<. The CITY will submit Lane Closure Requests to the DEPARTMENT when
maintenance activities require the closure of a traffic lane in the DEPARTMENT's
right-of-way.Lane closure requests shall be submitted through the District Six Lane
Closure Information System, to the DEPARTMENT's area Permit Manager in
accordance with the District Six Lane Closure Policy,as may be amended from time
to time.
The CITY will provide the DEPARTMENT a report every January with the total
yearly (12=month period) usage for each of the KIOSKS.The report shall include
the number of impressions gathered at each KIOSK installed within the PROJECT
LIMITS, the number of hours the KIOSK is not operational, the number and
duration of public service messages, and the total number of incidents/accidents
recorded/reported that involves the KIOSK.
m. The CITY will maintain a service log of all operations and maintenance activities
within the PROJECT LIMITS that sets forth the date of the activity,the KIOSK
that was maintained,and the work that was performed.
n. The CITY is responsible for obtaining copies of all applicable rules, regulations,
policies,procedures,guidelines,and manuals,as may be amended from time to time.
4. INSTALLATION',,OPERATIONS, AND MAINTENANCE DEFICIENCIES
a. If at any time and for any reason it shall come to the attention of the
DEPARTMENT that the CITY's contractual obligations as established herein are
not being complied with pursuant to the terms of this AGREEMENT, the
DEPARTMENT may. at its option, issue a written notice, delivered to the Office
of the CITY MANAGER,to notify the CITY of the deficiencies.If the deficiencies
are safety related or displayed messages related,the CITY shall immediately correct
the cited deficiencies.The CITY shall correct cited deficiencies which are not safety
related or displayed messages related in accordance with paragraph 13.a of the IKE
Agreement dated July 28,2023, between the CITY and IKE.
b. The CITY will provide the DEPARTMENT with an assessment of the cause of
said deficiencies and provide written remedial measures that will be taken to prevent
reoccurrence. If said deficiencies are not corrected to the satisfaction of the
DEPARTMENT, the DEPARTMENT may,at its option, correct any deficiencies
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or non-compliance and/or remove the KIOSKS at the DEPARTMENT's sole
discretion and seek the costs of correcting the deficiencies or KIOSK removal from
the CITY.
5. NOTICES
All notices, requests,demands,consents,approvals,and other communication which are
required to be served or given hereunder, shall be in writing and shall be sent by email or certified
U.S. mail, return receipt requested, postage prepaid, addressed to the PARTY to receive such
notices as follows:
To the DEPARTMENT: Florida Department of Transportation
1000 Northwest III Avenue,Room 6205
Miami,Florida 33172-5800
Attn: District Maintenance Engineer
Email: renato.marrero@dot.state.fl.us
To the CITY: City of.Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Attention: CITY Manager
With a copy to: City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Attention: Assistant Director of the Public Works
Department
Notices sent by email will be deemed to have been received by the end of one(1) business day after
being sent unless a reply of actual receipt is provided.Notices sent by.certified U.S. mail shall be
deemed to have been received by the end of five(5)business days from the proper sending thereof
unless proof of prior actual receipt is provided.
6. REMOVAL. RELOCATION OR ADJUSTMENT OF THE KIOSKS
a. The CITY will remove,relocate,or adjust at any time in the future KIOSKS and restore
the area of the. removed, relocated, or adjusted KIOSKS within the PROJECT
LIMITS to a standard concrete sidewalk, in accordance with the DEPARTMENT's
guidelines, standards, specifications, and procedures, at the CITY's expense, for the
construction, repair,improvement,maintenance,safe and efficient operation,alteration,
or relocation of all,or any part of a state road,at the DEPARTMENT's sole discretion
and satisfaction.
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b. The DEPARTMENT will notify the CITY a minimum of 60 calendar days prior
to any DEPARTMENT-directed relocation, removal, or adjustment to allow the
CITY time to coordinate the relocation,removal,or adjustment. If the KIOSKS are
not relocated, removed, or adjusted in a timely manner as determined by the
DEPARTMENT, then the DEPARTMENT will remove the KIOSKS at the
CITY's expense.
c. The CITY's operations and maintenance responsibilities will survive any relocation
or adjustment,as long as the KIOSKS remain within the PROJECT LIMITS.
7. ,A.CTHORIZATION TO INSTALL.OPERATE. AND.MAINTAIN
a. The CITY will submit draft KIOSK installation plans and details and schedules for
each proposed location within the PROJECT LIMITS to the DEPARTMENT.
The DEPARTMENT will review the draft KIOSK installation plans and details
and schedules for compliance with the requirements of this AGREEMENT and
review upcoming DEPARTMENT projects.The DEPARTMENT and CITY will
discuss any comments,questions,and concerns within thirty(30)calendar days and
meet on-site if requested by either the DEPARTMENT or CITY.
b. After the on-site meeting, if requested, and resolution of any comments, questions,
and concerns, the CITY will submit a General Use Permit application for each
proposed KIOSK location or relocation to the DEPARTMENT. The General Use
Permit application must include installation plans and details signed and sealed by
a Professional Engineer registered in the State of Florida and installation schedules
showing the requirements of this AGREEMENT are satisfied.
c. The DEPARTMENT will review the General Use Permit application, and if all
requirements of this AGREEMENT are satisfied, approve the General Use Permit
application for a term of four(4)years.
d. The CITY will install the KIOSK within 180 calendar days of DEPARTMENT
approval of the General Use Permit.
e. At the end of the four (4) year term, the CITY may submit another General Use
Permit application for any proposed KIOSK locations to the DEPARTMENT.The
DEPARTMENT will review the General Use Permit application, and if all
requirements of this AGREEMENT have been satisfied and if the KIOSK continues
to serve the transportation purpose of providing a wayfinding device for pedestrians
and bicyclists as indicated by increasing or consistent impressions gathered at the
KIOSK,approve the General Use Permit application for a term of four(4)years. In
the event that impressions decrease at a KIOSK, the CITY and DEPARTMENT
will work in good faith to determine if the KIOSK should be
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removed,be relocated,or remain.The CITY may continue to submit for General
Use Permits until the date this AGREEMENT ends.
f. DEPARTMENT authorized KIOSK locations will be incorporated into this
AGREEMENT by a supplemental agreement between the PARTIES, in the form
attached hereto as Exhibit"D",to be executed by the authorized signatories of this
AGREEMENT,or their designees.
8. TERM
a. The effective date of this AGREEMENT will commence upon execution by the
PARTIES.
b. The term of this AGREEMENT consists of an initial term and two possible renewal
terms.
c. The initial term of this AGREEMENT will commence upon the effective date and
continue for ten(10)years.
d. At the end of the initial term, the first possiblerenewal term will commence and
continue for five(5)years. The DEPARTMENT will notify the CITY in writing
at least one hundred twenty (120)calendar days prior to the expiration of the initial
term if the DEPARTMENT does not wish to renew this AGREEMENT.Within that
one hundred twenty(120)calendar day period,the CITY and the DEPARTMENT
will work in good faith to remedy any concerns causing the DEPARTMENT to
consider. non-renewal. In the event that such considerations are not remedied, the
DEPARTMENT may elect in its sole discretion to not renew the AGREEMENT.
e. If applicable, at the end of the first renewal term, the second possible renewal term
will commence and continue for five(5)years.The DEPARTMENT will notify the
CITY in writing at least one hundred twenty (120) calendar days prior to the
expiration of the initial term if the DEPARTMENT does not wish to renew. Within
that one hundred twenty (120) calendar day period, the CITY and the
DEPARTMENT will work in good faith to remedy any concerns that are causing
the DEPARTMENT to consider non-renewal. In the event that such considerations
are not remedied,the DEPARTMENT may elect in its sole discretion to not renew
the AGREEMENT.
f. No additional General Use Permits shall be approved when this AGREEMENT
ends. General Use Permits approved prior to the end of this AGREEMENT will
survive until the term of each .General Use Permit ends. Prior to the end of each
General Use Permit,the CITY will,at its sole cost and expense,remove the KIOSK
and restore the area to a standard concrete sidewalk, in accordance with the
DEPARTMENT'S guidelines,standards,and procedures, and to the satisfaction of
the.DEPARTMENT.
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9. FELtMINATION
a. The DEPARTMENT may terminate this AGREEMENT upon sixty (60) calendar
days written advance notice if the CITY fails to perform its duties under this
AGREEMENT or fails to respond to and correct the reasons for the termination stated
in the notice.
b. Both PARTIES may mutually agree to terminate this AGREEMENT.An agreement
to terminate shall be valid only if made in writing and executed with the same formalities
as this AGREEMENT.
c. In accordance with Section 287.058(1)(c), Florida Statutes, the DEPARTMENT
may unilaterally cancel this AGREEMENT if the CITY refuses to allow public access
to any or all documents, papers, letters, or other materials made or received by the
CITY pertinent to this AGREEMENT unless the records are exempt from Section
24(a)of Article I of the State Constitution and Section 119.07(1),of the Florida Statutes.
d. Prior to the effective date of termination of the AGREEMENT pursuant to this
Section, the CITY will, at its sole cost and expense, remove all KIOSKS and
restore the area to a standard concrete sidewalk, in accordance with the
DEPARTMENT'S guidelines, standards, and procedures; and to the satisfaction
of the DEPARTMENT.Notwithstanding the foregoing,General Use Permits approved
prior to the end of this AGREEMENT will survive until the term of each General Use
Permit ends.
10. GENERAL TERMS
a. E-Verify
The CITY will:
i. Utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the
Vendor/Contractor during the term of the contract;and
Expressly require any subcontractors performing work or providing services
pursuant to the state contract to likewise utilize the U.S. Department of
Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the subcontractor during the contract term.
(Executive Order Number 2011-02)
The CITY will insert the E-Verify clause into any contract entered into by the
CITY with vendors or contractors hired by the CITY for purposes of performing
its duties under this AGREEMENT.
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b. This writing embodies the entire AGREEMENT and understanding between the
PARTIES hereto and there are no other agreements and understanding, oral or
written, with reference to the subject matter hereof that are not merged herein and
superseded hereby.
c. This AGREEMENT shall not be transferred or assigned, in whole or in part,
without the prior written consent of the DEPARTMENT.
d. This AGREEMENT shall be governed by and constructed in accordance with the
laws of the State of Florida. Any provisions of this AGREEMENT found to be
unlawful or unenforceable is severable and will not affect the validity of the
remaining portions of the AGREEMENT.
e. The venue for any and all actions arising out of or in connection with the
interpretation, validity, performance or breach of this AGREEMENT lies
exclusively in a state court of proper jurisdiction in Leon County,Florida.
f. A modification or waiver of any of the provisions of this AGREEMENT shall be
effective only if made in writing and executed with the same formality as this
AGREEMENT.
g. The section headings contained in this AGREEMENT are for reference purposes
only and do not affect the meaning or interpretation hereof.
h. No term or provision of this AGREEMENT.shall be interpreted for or against
either PARTY because the PARTY or-its legal representative drafted the provision.
i. The DEPARTMENT is a state agency,self-insured and subject to the provisions of
Section 768 28, Florida Statutes, as may be amended from time to time.Nothing in.
this AGREEMENT shall be deemed or otherwise interpreted as waiving the
DEPARTMENT's sovereign immunity protections, or as increasing the limits of
liability as set forth in Section 768.28, Florida Statutes.
j. This AGREEMENT shall not be construed as in.any way establishing a partnership,
joint venture,express or implied agency,or employer employee relationship between
the DEPARTMENT,the CITY,and IKE.
11.. JJ DEMNJF1CATLON
a. Subject to Section 768.28,Florida Statutes,as may be amended from time to time,the
CITY shall promptly indemnify, defend, save and hold harmless the
DEPARTMENT,its officers,agents,representatives and employees from any and all
losses,expenses,fines,fees,taxes,assessments,penalties,costs,damages,judgments,
claims, demands, liabilities, attorney's fees (including regulatory and appellate
fees),and suits of any nature or kind whatsoever caused by,arising out of,
or related to the CITY's exercise or attempted exercise of its
responsibilities as set out in this AGREEMENT, including but not limited
to, any act, action, neglect or omission by the CITY, its officers, agents,
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employees, contractors, or representatives in any way pertaining to this
AGREEMENT,whether direct or indirect,except that neither the CITY nor
any of its officers, agents, employees, contractors or representatives will
be liable under this provision for damages arising out of injury or damages
directly caused or resulting from the sole negligence of the
DEPARTMENT.
b. The CITY's obligation to indemnify, defend and pay for the defense of the
DEPARTMENT,or at the DEPARTMENT's option,to participate and associate with
the DEPARTMENT in the defense and trial of any claim and any related settlement
negotiations, shall be triggered immediately upon the CITY's receipt of the
DEPARTMENT's notice of claim for indemnification. The notice of claim for
indemnification shall be deemed received if the DEPARTMENT sends the notice
in accordance with the formal notice mailing requirements set forth in Section 5 of this
AGREEMENT. The DEPARTMENT's failure to notify the CITY of a claim shall
not release the CITY of the above duty to defend and indemnify the DEPARTMENT.
c. The CITY shall pay all costs and reasonable attomey's fees related to this obligation
and its enforcement by the DEPARTMENT.The indemnification provisions of this
section shall survive termination or expiration of this AGREEMENT,but only with
respect to those claims that arose from acts or circumstances which occurred prior to
termination or expiration of this AGREEMENT.
d. The CITY's evaluation of liability or its inability to evaluate liability shall not excuse
the CITY's duty to defend and indemnify the DEPARTMENT under the provisions
of this section. Only an adjudication or judgment, after the highest appeal is
exhausted, specifically finding the DEPARTMENT was solely negligent shall
excuse performance of this provision by the CITY.
12. COUNTERPAR $ AND j•;I,I CTRQNIC SIcNATURP$
This AGREEMENT may be executed in counterparts,each of which shall be an original as
against either PARTY whose signature appears thereon, but all of which taken together shall
constitute but one and the same instrument.An executed facsimile or electronic scanned copy of this
AGREEMENT shall have the same force and effect as an original.The PARTIES shall be entitled
to sign and transmit an electronic signature on this AGREEMENT (whether by facsimile, PDF or
other email transmission),which signature shall be binding on the PARTY whose name is contained
therein:Any PARTY providing an electronic signature agrees to promptly execute and deliver to the
other PARTIES an original signed AGREEMENT upon request.
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IN WITNESS WHEREOF, the PARTIES hereto have caused these presents to be executed
the day and year first above written.
CITY OF MIAMI BEACH: STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION:
DocuSigned by:
•
BY: ��t g � BY: LO9FD9E547F.
Rickelle Williams District Director of
Interim City Manager Transportation Operations
7y.. MAY 2 8 202.4 rD000signedby:
vis{itna G,u sfa
ATTEST: ATTEST: 9B3E212210734D7...
Rafael E. Granado Executive Secretary
City Clerk
_ r LEGAL REVIEW:.
°INCORP OR TED .=
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635/
DocuSigned by:
Edit -Nab
BY: BY: 17C:aFnF1R1n aar.
District Chief Counsel
APPROVED AS TO
FORM & LANGUAGE
OR EXECUTION
Pau, 12 of 16
. 4-h7 i 2.0 0(".
City Attorney yM�.,, , Date
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
EXHIBIT "A"
IKE AGREEMENT
DATED JULY 28,2023
BETWEEN THE CITY OF MIAMI BEACH AND IKE SMART CITY,LLC
[To be herein incorporated]
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
I'u<gL 13 16
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
DocuSign Envelope ID:EEBF73A7-0070-4AA8-8E99-AC12050F816I
AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH
AND
IKE SMART CITY, LLC
TO DESIGN, MANUFACTURE, INSTALL,OPERATE AND MAINTAIN INTERACTIVE
DIGITAL MEDIA KIOSKS, PURSUANTTO REQUESTS FOR
6 R3p OSALS NO. 2022-0404-KB
/202EDT
THIS AGREEMENT (this "Agreemen[') is made this day of , 2023 (the
"Effective Dale"), by and between the CITY OF MIAMI BEACH, a Florida municipal corporation
(the"City"), and IKE SMART CITY, LLC, a Delaware limited liability company(''Company").
BACKGROUND INFORMATION
A. Company is engaged in the development, installation, operation and maintenance of
interactive directory signs and wayfinding platforms, including IKE Kiosks (as hereinafter
defined).
B. The City desires to enhance the experience for the residents and visitors of the City
through the use of IKE Kiosks.
C. On December 14, 2022, the Mayor and City Commission adopted Resolution No. 2022-
. 32422, authorizing the City administration to negotiate an agreement with Company, as
the top-ranked proposer, for the Manufacturing, Installation,.Maintenance and Operation
of Interactive Digital Media Kiosks pursuant to the REP, as defined in Section 2
(Definitions).
D. The City and Company desire to coordinate efforts to discuss the deployment of IKE
Kiosks within the City,and if successful, the City desires to grant Company certain rights
to design, manufacture, install, operate, and maintain IKE Kiosks.at Company's sole cost
and expense; and at no cost to the City, in and on the approved Locations(as hereinafter
defined)all in accordance with the terms set forth in this Agreement.
AGREEMENT
.NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the City.and Company hereby agree as follows:
1. Incorporation of Background 'Information. The foregoing background
information is hereby incorporated and made a part of this Agreement.
2. Definitions.
a. "Advertising Freestanding Kiosk"means a freestanding structure designed
to sell advertising space.
b. "City Directed Content" means any and.all content provided to Company
by the City for display on IKE Kiosks or created by:the Company at the direction of the
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City, including any content on which City logos, trademarks or other City marks may
appear.
c. "City Events" means any event, produced or approved by the City, that is
held within the City.
d. "City Event Period"means that period commencing fourteen(14)days prior
to the date on which a City Event starts and ending two (2) days following the date on
which the City Event ends.
e. "City's Contract Manager" shall mean the individual appointed by the City
Manager who shall be the City's authorized representative to coordinate, direct, and
review on behalf of the City, all matters related to the administration of this Agreement
(exclusive of those authorizations reserved to the City Manager or the City Commission).
For purposes.of.this Agreement the City's Contract Manager shall be the Assistant
Director of the Public Works Department.
f. "City Manager"shall mean the Chief Administrative Officer of the City,who
shall serve as the City's representative to whom administrative requests for approvals
shall be made and who shall issue authorizations (exclusive of those authorizations
reserved to the City Commission). The City Manager may appoint a designee to perform
one or more of the City Manager's responsibilities including, without limitation, the City's
Contract Manager or an auditor. "Auditor" refers to member(s) of the City's accounting
staff, an inspector general retained or appointed by the City, or professionally.qualified
consultants employed by the City to conduct an audit.,
• g. "Fiscal Quarter" means the periods between and'including (i),January 151
through March 31'',(ii)April'151 through June 30t1',(iii)July 15'through September 30th,and
(iv)October 1"through December 3151.
h. "Freedom of Information Law"or"Fat Law"means all applicable state and
federal statues, laws, ordinances, rules, regulations, requirements and codes, related to
any public request for information, requiring-Certain proceedings of government agencies
to be open or available to the public, or otherwise known as a"Sunshine Law".
i. "Gross_Revenues" means the total gross sales receipts earned by the
Company in connection with the operation of the IKE Kiosks, as more particularly
described in Exhibit A.
j. "IKE.Kiosks" means the interactive directory signs and wa.yfinding kiosks
operated by the Company for the purpose of providing a directory of businesses and other
points of interest within the City and displaying digital content, and which may provide,
without limitation,those services and applications as set forth on Exhibit B(the"Approved
Uses"),and include various related Software,hardware and equipment components. The
IKE Kiosks are referred to individually as an"IKE Kiosk".
k. "Installed IKE Kiosk" means an IKE Kiosk that has been installed at a
Location and has become operational. From the first date in which an IKE Kiosk becomes
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operational (Initial Operational Date") forward, an IKE Kiosk shall be referred to as an
• "Installed IKE Kiosk".
I. "Installation Work"means all work performed by the Company to install an
IKE Kiosk at a Location, including any and all work necessary to bring electrical service or
fiber-optic cable to that Location.
m. "Intellectual Property Rights" or "IPR" means the Company's patents,
registered designs and trademarks, together with applications therefor and copyrights of
•any kind:
•
•
n, "Interactive.Mode"means the condition of an IKE Kiosk during any period
in which a user is actively engaging the IKE Kiosk.
o. "Kiosk Revenue" means the amount paid by the Company to City as set
forth in Exhibit A. •
•
p. . "Locations" means those locations on which the IKE .Kiosks may be
_installed by Company,and subject to change as set forth in this Agreement. The Locations
are referred:to individually as a"Location".
• . q. "Minimum Annual Guaranty" means the amount payable per IKE•Kiosk as
set forth in Exhibit A.
• r. "Operational Date"means the date on which an IKE Kiosk is installed and
capable of carrying advertisements and performing the functions and services set forth in
this Agreement.
s.. "Passive Mode" means the condition of-an IKE Kiosk during any period in
which no users are actively engaging the IKE Kiosk.
• t. "Proposal Documents" means the City of Miami Beach Request for .
Proposals (RFP) 2022-0404-KB for the Design, Manufacture, Install,• Operate and
Maintain Interactive Digital Media-Kiosks,together with all amendments thereto,issued.by
• - the City in contemplation of this Agreement (the "RFP"), and the Company's proposal in •
response thereto ("Proposal"), all of.which are hereby incorporated. and made a part
hereof; provided, however, that in the event of an express conflict between the Proposal •
Documents.and this Agreement, the.following order of precedent shall prevail: this
Agreement; the RFP;:and the Proposal.
•
u. "Required Approvals"means any and all required governmental approvals,
permits and entitlements from all governmental authorities having jurisdiction over the IKE
Kiosks in connection With the installation arid operation of the IKE Kiosks and any other
required improvements to the Locations.
v. "Software"means any and ail software used in.the operation of the IKE
-Kiosks. •
•
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w "spot" means a discrete unit of time during Passive Mode when content
may he displayed on IKE Kiosk screens.
x. "Term" means the period in which the Company may install and operate
the IKE Kiosks,as set forth in Exhibit A.
3. Design/Permitting Period. Company shall provide, at its sole cost and expense,
any and all design services including, but not limited to, architectural and engineering services,
as reasonably required in connection with all the Required Approvals_ Company shall submit
applications for the Required Approvals for the first IKE Kiosk within six (6) months from the
Effective Date and shall submit applications for the Required Approvals fur all fifteen (15) IKE
Kiosks within one (1) year following the Effective Date. Company shall pursue the Required
Approvals in a diligent manner, and the City, in its proprietary capacity, shall cooperate with the
Company as may be reasonably required in its efforts to obtain the same.
4, Non-Exclusive Grant of Rights, The.City has executed an agreement, dated
October 22, 2021 (the "Bus Shelter Agreement"), with Outfront Media Group, LLC ("Outfront").
This Agreement, and in particular the possible Locations for the IKE Kiosks, shall be subject to
the rights granted by the City to Outfront with respect to the Bus Shelter Zone (as defined in
Section 5(b)). Without limiting the foregoing,the rights granted in'this Agreement to the Company
-are non-exclusive; provided, however, that the City agrees not to install, or permit or allow the
installation of, any other Advertising Freestanding Kiosk within 250 feet from the closest edge of
any installed IKE Kiosk(the "IKE Kiosk Exclusivity Zone"). The foregoing limited exclusivity is
intended to solely limit Advertising Freestanding Kiosk within the IKE Kiosk Exclusivity Zone. For
the sake of clarity and without modifying the foregoing limited exclusivity, the City or a City's
contractor shall not be prohibited from displaying advertising on any other type of temporary or
permanent structure within the IKE Kiosk Exclusivity Zone'including, without limitation, water
fountain; garbage cans;ashtrays; kiosks related to a rental sharing program for bicycles or other
mobility devices; bicycles or any other mobility devices; special events related kiosks, tables,
stands, etc.; or property owned or controlled by the City including, without limitation, parking
facilities, buildings, Parks, or other similar facilities.
5. IKE Kiosks/Locations.
a. An IKE Kiosk. The City, in its proprietary capacity, hereby approves the
conceptual plan/design as to the type of IKE Kiosk which is attached as Exhibit B-t
hereto. Any modifications to Exhibit B-1 must be approved, in writing, by the City
Manager prior to such changes being implemented, Notwithstanding the foregoing, the
City and Company hereby acknowledge and agree that the City's approval'as to the type
of IKE Kiosk is given by the City solely in its proprietary capacity and not in its regulatory
capacity. Notwithstanding such proprietary City approval, Company acknowledges and
agrees that the type of IKE Kiosk and its installation at one of the proposed Locations
may trigger and require review arid approval by one.(or more) of the City's land use
boards. Accordingly,in such circumstances, Company shall be.required, at its sole cost
and expense,to obtain any and all required final,non-appealable development approvals
and/or orders for such IKE Kiosks, prior to implementation of said IKE Kiosks in those
Locations. Within thirty (30) days following the Effective Date, Company shall provide
the City with (i)a virtual demonstration of the content management system software for
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. the IKE Kiosks, (ii)an on-site demonstration of an operational.IKE Kiosks located within
the City of Miami,and(iii)three(3)paint samples to the City Manager.The City Manager
shall have fifteen (15) days following receipt of the aforementioned paint samples in
which to notify Company of the paint sample it approves for the color of the IKE Kiosks,
subject to Company securing the requisite regulatory approvals for the selection. Upon
receipt of the City Manager paint selection, Exhibit B-1 shall'be updated to incorporate
the same. If the City fails to respond to Company's attempts to coordinate the virtual
demonstration or the on-site demonstration and as a result thereof the demonstrations
do not occur within the aforementioned 30-day period, the same shall not be deemed to
be a default of this Agreement by Company.
b. Number and Locations for IKE Kiosks.
The City Manager will initially approve fifteen (15) IKE Kiosks, and the City
Commission may approve, at the sole discretion of the City Commission, up to fifteen
(15) additional IKE Kiosks during the Term, for a total number not to exceed thirty(30)
IKE Kiosks during the Term(the"Operational Ceiling"). The Operational Ceiling amount
may only exceed thirty(30)if approved by the City Commission. The City and Company
shall work together in good faith to discuss the locations within the City for the installation
of IKE Kiosks; however, the final proprietary approval of the Locations of the IKE Kiosks
shall rest with the City Manager, in the City Manager's sole discretion. Within thirty
(30)days from the Effective Date of the Agreement, the City Manager shall approve, in
writing, a site plan containing.a list of the Locations, which will be incorporated herein
and attached hereto as Exhibit B-2. Any change in the Locations shall be subject to the
prior written approval of the City Manager, in the City Manager's sole and absolute
discretion.Notwithstanding the foregoing,the City and Company acknowledge and agree
that no IKE Kiosks shall be permitted within 250 feet from the closest edge of any existing
or future bus shelter (the"Bus Shelter Zone"), except that IKE Kiosks may be installed
along Lincoln Road, including any portions of Lincoln Road that are within a Bus Shelter
Zone. In the event that the City and/or the County wish to install a new bus shelter or
relocate an existing bus shelter for the sole purpose of serving the transportation needs
within the City of Miami Beach ("New Bus Shelter Installation")and the New Bus Shelter
Installation causes an existing IKE Kiosk to be in violation of the Bus Shelter Zone,
.Company, at its sole cost, shall be required to remove the IKE Kiosk in violation of the
Bias Shelter Zone within thirty (30)days from the date Company receives written notice
from the City of the need to remove such IKE Kiosk. In the event that an FDOT, County,
or City-initiated roadway construction project including,without limitation,harmonization,
flood mitigation projects, or any other project required to protect.the public safety, health
or general welfare, which impact an existing Location ("Public Roadway Project"),
necessitating the temporary or permanent removal of an IKE Kiosk or any of its related
components, Company, at its sole cost, shall be responsible for any required alteration,
storage and/or removal of the existing IKE Kiosk, within thirty(30) days from the date
Company receives written notice from the City of the need to temporarily or permanently
remove such IKE Kiosk. Company shall be responsible for any relocation costs,including
disconnecting and restoring the existing Location, in addition to all connection and site
work required for the new Location (collectively,-"Relocation Costs")related to a request
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by Company,as well as a request by the City, to the extent the City's request relates to
a New Bus Sheller Installation or Public Roadway Project. • -
• Additionally, the City may require the Company to permanently-remove and relocate up
to a maximum of three. (3) IKE Kiosks for any reason whatsoever ("Removal for
Convenience"). In connection with a Removal for Convenience,the City shall reimburse
- the Company for the reasonable Relocation Costs incurred by the Company to remove
and relocate such IKE Kiosk,which.reimbursement shallbe made within thirty(30)days
following the City's receipt of an Invoice or invoices for such costs. Notwithstanding
anything to the contrary contained herein., in no event shall the City require the Company
to permanently remove and relocate .more than three (3) IKE Kiosks pursuant to a
Removal for Convenience..For the avoidance of doubt,-except as may be required in
connection with a New-Bus Shelter Installation, in no.event shall the City require the
permanent removal and relocation of an IKE Kiosk for the purpose of increasing the
advertising revenue of a competitor of the Company.
in.connection with a removal of-an IKE Kiosk pursuant to this Section 5.b., that
exceeds sixty.(60)days in duration, the City shall cooperate with the Company in good
faith to find a mutually acceptable alternative Location to relocate the removed IKE Kiosk-.
•
6. Term. The Term of this Agreement, and the rights-and obligations of the parties
set forth herein, shall begin on the Effective Date and continue'for the period 'set forth in the
. attached Exhibit A.
7. Kiosk:Revenue. From and after the Operational Date for each IKE Kiosk and
through the,end of the Term, the Company shall pay to City the Kiosk Revenue in-accordance
with the-terms set forth in the attached Exhibit A. All payments of the Kiosk Revenue shall be.
mailed to the City's Assistant Director for the Public Works Department, at the address set forth
in Section 26 of this-Agreement,or at such other address as may be designated•by City in writing
from time to time.
8. Project Schedule/Installation Work.- Within sixty (60) days from the Effective
. Date, Company shall provide to:the City'a schedule for the fabrication, construction, permitting
and installation of th.e IKE Kiosks. At a minimum, the schedule shall specify(and include specific
milestones and timelines for) the permitting phases, fabrication time, commencement and
completion of construction; commencement and completion of installation and implementation.
and set-up date (from• Initial Operational Date through complete operational rollout of all-the
• approved Locations and shall reflect the deadlines to apply for Required Approvals and to.
- complete installation work set forth in this Agreement. All Installation Work shall be at Company's
sole cost and expense. Company shall perform the Installation Work in a-good and workmanlike
manner and in.compliance with all applicable laws,- regulations and rules and the Required
Approvals.
9. Utility Services-.
a. Services. it shall be Corripany's responsibility,at Company's sole cost and .
expense, to secure electrical and/or telecommunication services for each approved
Location. If any Utility services or telecommunications'services are unavailable or unable
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to be obtained by Company for a particular Location, Company shall have an opportunity
to find a reasonably suitable substitute I ovation pursuant to Section 5(h), subject to the
City Manager's approval. Additionally, where access is required across private property
or property not owned or controlled by the City to bring electrical service and fiber optic
cables to a Location,Company,at the Company's sole expense,may negotiate and obtain
access rights across such property for the benefit of Company. If the Company is unable
to negotiate access rights on terms and conditions reasonably satisfactory to the
Company,the parties shall work together to find a reasonably suitable alternative location
for the IKE Kiosk at issue pursuant to Section 5(b). Company shall be responsible for any
Relocation Costs in accordance with Section 5(b).
b. Cost. The Company shall pay all costs associated with bringing utility
services and telecommunications services to each Location, including any and all costs
• associated with negotiating and obtaining access rights across private property in
connection with the same. Additionally, the Company shall pay the costs of all utility
services and telecommunication services used or consumed by the Company on each
Location directly to the suppliers of such services, including the installation of a separate
meter for the usage at each approved Location.. Company shall be permitted to utilize
smart meters for the IKE Kiosks in Company's discretion.
c. Disruption of Services. Company hereby releases the City from any
damages arising from the interruption or unavailability'of any utility services to one or more
IKE Kiosks.
10. Maintenance and Examination of Records.
a_ Company shall maintain current,accurate, and complete records of Gross
Revenues ill accordance with generally accepted accounting principles. Systems and
procedures used to maintain these records shall include a system of internal controls and
all accounting records shall be maintained in accordance with generally accepted
accounting principles and shall be open to inspection and audit by the City Manager or
City Managers designee, upon reasonable prior notice, whether verbal or written. and
during normal business hours.
b. Company Maintenance Reports. Upon.the request of the City's Contract
Manager; Company shall submit a-quarterly(or at such greater intervals, i.e. annually, as-
requested by the City)a maintenance report reflecting routine maintenance performed on
the IKE Kiosks, including any repairs performed on any of the IKE Kiosks.
c. City Reports.Company shall provide the City Manager or designee with an
API access or a dashboard for purposes of obtaining historical usage data from IKE
Kiosks, IKE Kiosk application usage.survey information and air quality data.
11. Inspection and Audit of Financial Records.
a. Company shall maintain its records of Gross Revenues,and other records
pertaining to the operation and maintenance of the IKE Kiosks for a period of three(3)
years after the expiration or other termination of this Agreement, and such records shall
•
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•
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be open and available to the City Manager or his/her designee, as deemed necessary by
them. Company shalt maintain all such records at its principal office and will transmit such
records electronically to the City within ten (10) days; following receipt of written notice
from the City requesting to audit such records. Additionally, at the City Manager's
discretion,Company shall relocate the records to the City within twenty(20)days following •
receipt of written notice from the City.
The City Manager or designee shall be entitled to audit Company's records
pertaining to its operations, as often•as he deems reasonably necessary throughout the
Term of this Agreement, and three (3) times within the three (3) year.period_following
termination of the Agreement (regardless of whether such termination results from the
natural expiration of the Term or for any other reason). The City shall be responsible for
paying all costs associated with such audits, unless the audit(s) reveals a deficiency of
five (5%) percent or more in Company's statement of Gross Revenues receipts for any
•
year or years audited, in which case Company shall pay to the City,within thirty(30)days
of the audit being deemed final by the City, the cost of the audit and a sum equal to the
amount of-the deficiency revealed by the audit,plus interest. •
b. Within thirty (30) days from the end of each Term Year (throughout the
•Term), Company shall submit an annual statement of -Gross Revenues, in a form
consistent with generally accepted accounting.principles- Additionally, such statement
shall be accompanied by a report.from a Licensed independent CPA firm.:
c. It is Company's intent to stay informed of comments and suggestions by
the City regarding Company's performance under this Agreement.Within thirty(30)days-
after the end of each Term Year, if requested by the City Manager, Company shalt meet
with the City Manager or City Manager's designee to review Company's performance
under this Agreement for the previous Term Year.At the.meeting, Company and City may •
• discuss quality:, operational, maintenance and any other issues regarding Company's •
performance under this Agreement.
•
12. Taxes,Assessments.
•
a. - Company agrees and shall pay. before delinquency all taxes and
assessments of any kind levied or assessed upon a'Location or the Locations, and/or on •
-
Company by reason of this Agreement,- or by reason of Company's business and/or
operations within a Location. The Company will have the right,.at its own expense, to
contest the amount or validity;in whole.or in part, of any tax by.appropriate proceedings
diligently conducted in good faith.Company may refrain from paying a tax to the extent it.
- is contesting the imposition of same in a manner that is in accordance with law. However,
if,as-8 result of-such contest,additional.delinquency charges become due,Company shall
be responsible for such delinquency charges, in addition to payment of the contested tax,
if so ordered.
b. Company shall also be solely responsible(at its sole cost and expense)for
obtaining and maintaining current any applicable licenses or permits, as required for the
operations contemplated in this Agreement including, without limitation, any business tax
receipts required by law for the,Approved Uses for each Location (if required).
•
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c. Procedure If Ad Valorem Taxes Assessed. If ad valorem taxes are
assessed against a Location or the Locations (or any portion thereof) by reason of
Company's business and/or operations thereon, Company shall be solely responsible for
prompt and timely payment of same.
13. Employees and Independent Contractors.
Company's Employees.
a. Company shall select, train and employ such number of employees or
contractors as is necessary or appropriate for Company to satisfy its responsibilities
hereunder. Company shall be the solo authority to hire,terminate and discipline any and
all personnel employed by Company.
b. Company shall designate a competent full-time employee to oversee the
day-to-day operations,and who shall act as the contract administrator for this Agreement
and serve as Company's primary point-person with the City. This individual shall have
the requisite amount of experience in operating, managing, and maintaining the IKE
Kiosks and operations contemplated herein.The employee shall be accessible to the City
Manager or City Manager's designee at all reasonable times during normal business
hours to discuss the management, operation and maintenance of the IKE Kiosks, and
within a reasonable time frame during non-business hours in the event of emergency.
Consistent failure by the employee to be accessible shall be reported to Company's
principal(s),and if not rectified, shall he grounds for replacement of the employee.
c. Company's employees and/or contractors shall wear identification badges
during all hours when such employee or contractor is visiting a Location within the scope
of Such employment or such contractor relationship. All employees and/or contractors
shall comport themselves in a professional and courteous manner. The Company and
any persons hired or otherwise retained by Company to perform work at a Location shall
never have been convicted of a felony.
14. 'Maintenance, Repair and Operation
a. The Company accepts the use of any. and all Locations provided in
this Agreement "AS IS;" "WHERE IS," and "WITH ALL FAULTS," existing as of
the Effective Date.
b. Maintenance/Repair.
1. Company, at its sole cost and expense, shall be solely responsible
for the day to day operation, maintenance and repair of all Locations and any
equipment thereon including, without limitation, the IKE Kiosks. Company shall
maintain the Locations and any equipment thereon including, without limitation,
the IKE Kiosks in a good working order and condition and shall keep all IKE Kiosks
free of graffiti and.like new condition. Many small/light maintenance items may be
done on-site by Company and/or its subcontractors to eliminate or minimize
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unit downtime, while moderate to heavy maintenance may require equipment to
'be removed from circulation and serviced at Company's repair center.
2. The Company shall employ standard operating procedures with
respect to the IKE Kiosks that includes (i) one (1) visit to each IKE Kiosk per
weekday and one (1)visit to each IKE Kiosk during weekends to inspect the IKE
Kiosks, perform minor repairs and cleaning, perform system testing that cannot
otherwise be done remotely, and otherwise ensure the IKE Kiosks are maintained
in a clean and functional manner and to remove any vandalism thereon and (ii)
electronic monitoring twenty-four (24) hours per day, seven (7) days per week to
provide software updates, address any outages or software breaches, and
otherwise troubleshoot any problems impacting the functionality of the IKE Kiosk
software.
3. In addition to the foregoing, during City Events, the Company shall
perform enhanced monitoring of the IKE Kiosks to ensure functionality and shall
clean each IKE Kiosk two(2)times per day. Additionally, the Company shall have
a regional technical supervisor and a director of operations for the Company
present in the City during the City Event Period to provide twenty-four (24) hour
per day,seven(7)day per week service to the IKE Kiosks.The City,upon request,
will be provided the direct contact information forthe Company's regional technical
supervisor and a director of operations who will be present in the City during a City
Event.
4. All damage of any kind to a Location and any equipment thereon
including, without limitation, the IKE Kiosks, shall be the sole obligation of •
Company,and shall be repaired, restored or replaced promptly by Company,at its
sole cost and expense, to the reasonable satisfaction of the City Manager or City
Manager's designee In the event that an IKE Kiosk is damaged for any
reason, Company shall, at a minimum,commence repairs within twenty four(24)
hours, and, in any event, complete repairs within three (3) days from the date
Company first becomes aware of the need for the repair or (if irreparable), or if
Wien, replace the damaged or stolen IKE •Kiosk so that same is fully
operational, no later than seven (7) days from the date Company first becomes
aware of, the damage or theft. All of the aforesaid repairs, restorations and
replacements shall.be in quality and class equal to or better than the original work
(or equipment)and shall be done in good and workmanlike manner.
5. In the event Company fails to remove the graffiti from the IKE Kiosk or
equipment at the Location, or make the necessary repairs no later than three (3)
days from the date Company first becomes aware of the existence of the graffiti or
need for the repair, or fails to replace the IKE Kiosk within seven (7)days from the
date Company first becomes aware of the need for replacement, the City may,
without:an obligation to do so, take necessary actions to remove the graffiti or
make the necessary repair, or remove the IKE Kiosk, as applicable. Company
shall be obligated to reimburse the City for actions taken under this provision.
Notwithstanding the foregoing, depending upon the extent/content .of the
• graffiti/damage, the City may request immediate covering of the IKE Kiosk and
require the removal or repair work to be completed within 24 hours. Should
•
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Company fail to correct the damages in the event of incident within the specified
time. frames, the City may repair and/or remove the IKE Kiosk and charge -
Company all costs associated with the non-performance. The City shall not be
• liable tor any damages.related to the foregoing sell-help remedies.
6. It shall be Company's sole obligation to ensure that
any renovations,repairs and/or improvements made by Company to the Locations
comply with all applicable building codes and life safety codes of governmental
authorities having jurisdiction.
7. Company agrees, also at its sole cost and expense, to.pay for all
garbage disposal generated by its operations. •
c. Performance. by City in an Emergency. If the City Manager,'in the City
Manager's sole discretion,deems that the City needs,to act immediately in order to protect •
the public health, safety,and general welfare of its citizenry;the City reserves the right to .
take any and all necessary.actions including, without limitation, interrupting, curtailing or
suspending the provision of any utility service, securing the area surrounding the IKE
Kiosk, or,temporarily removing an IKE Kiosk or parts thereof (collectively "Emergency
Actions")..Prior to undertaking the.removal of an IKE Kiosk under this subsection, the City
shall provide•IKE Kiosk with a minimum of twenty-four hours' notice in which to perform •
the removal of an IKE Kiosk, and only if Company fails to remove the IKE Kiosk, will the
City be entitled to use self-help measure. Company hereby waives all claims against the
City for compensation for loss or damage sustained in connection with said Emergency
Actions.
d. Orderly Operation. Company shall conduct a.neat and orderly operation
at all times and shall-be.solely responsible for'the necessary.housekeeping services
•
to properly maintain the Locations and any IKE Kiosk thereon.
e No Dangerous Materials.
1. The Company agrees- not to use or permit the storage
and/or .use of gasoline, fuel oils, diesel,- illuminating.oils, oil lamps,
- combustibly powered electricity- producing generators, turpentine, •
.benzene, naphtha, propane, natural gas, or other similar substances,
combustible materials,or explosives-of any kind,or any substance or thing
prohibited in the standard policies of fire insurance companies in the State
of Florida.on or within any Of the Locations,oron-any City property and/or
right of way.
• 2.. Company shall indemnify. defend -and hold the City
harmless from any loss, damage, cost, or expense.of the City, including,
without limitation, reasonable attorney's fees,incurred as a result_of,ari1g - -
from, or connected with the placement by.Company of any "hazare? rs z.,
substance"or"petroleum.products"on, under, in or upon the LocationSa5
those terms are defined by applicable Federal and State Statute, or any
environmental rules .and environmental regulations promulgated
• thereunder;provided,however,Company shall have no liability in the event
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of the willful misconduct or gross negligence of the City,its agents,servants
or employees. fhe provisions of this subsection (e) shall survive the
termination or earlier expiration of this Agreement.
f.. Security.
1. Under no circumstances shall the City be responsible for any stolen
or damaged equipment, nor shall City be responsible for any stolen or damaged
personal property of Company's employees,contractors, agents, patrons, guests, •
invitees, andlor other third parties.
2. Notwithstanding the preceding paragraph, Company shall not
be obligated to provide security services (whether manned or automated) to
patrons using the IKE Kiosks, as the IKE Kiosk services are contemplated as an
unattended self-service and automated service.Except with respect to the camera
housed in the approved IKE Kiosk type, Company shall not employ any recorded
video surveillance without the prior written approval of the City Manager.
g. Inspection. The Company-agrees that any Location (including, without
limitation,any equipment and IKE Kiosk thereon)may inspected at any time by the City
Manager or City Manager's designee,or by any other municipal, County, State officer, or
officers of any other agency(ies)having responsibility and/or jurisdiction for inspections of
such operations.The Company hereby waives all claims against the City for compensation
for loss or damage sustained by reason of any interference with the operation as a result
of inspection by any public agency(ies)or officials,(including,without limitation, by reason
of any such public agency or official in enforcing any laws, ordinances, or regulations as
a result thereof).Any such interference shall not relieve the Company from any obligation
hereunder.
h: Hours of Operation. All Locations and operations thereon shall be open •
every day of the year,weather or events of force majeure permitting,and shall be open to
the public 24 hours per day, 365 days per year. No IKE Kiosk shall be inoperable for
more than fifteen (15)consecutive calendar days.
i. No Improper Use.The Company will not use, nor suffer or permit any
person to use in any manner whatsoever, any Locations or IKE Kiosks thereon, for any
illegal, improper, immoral or offensive purpose, or for any other purpose•in violation of
any Federal, State, County, or municipal ordinance, rule, order or regulation, or of
any.governmental rule or regulation now in effect or hereafter enacted or adopted.•
Company will protect, indemnify, defend and hold harmless the City, its officials,
employees, contractors, and agents from and against damage, penalty, fine,judgment,
expense or charge suffered,imposed,assessed'or incurred for any violation,or breach of
any law, ordinance, rule, order or regulation occasioned'by•any act, neglect or omission
of the Company,or any of its officials,directors,agents, contractors,or servants regarding
Company's operations at the Locations. In the event of any violation by Company,or if the
City or its authorized representative-shall deem any conduct on the part of Company to be
objectionable or improper, the City shall have the right to suspend Company's operation
should the Company fail to correct any such violation, conduct, or practice to the
satisfaction of the. City Manager or City Manager's designee within two (2) business
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days, following written notice of the nature and extent of such violation, conduct, or
practice. Such suspension shall continue until the violation is cured to the satisfaction of
the City Manager or City Manager's designee.
j. Compliance with Laws. The Company shall comply with all federal, state,
County and municipal ordinances, statutes, orders, rules and regulations (collectively,
"laws") including, but not limited to, all applicable environmental laws and any laws
applicable to the use of the IKE Kiosks.and the display of content thereon.
k. City Content.
1. As and when requested by the City, Company shall meet with City
to discuss the development of City Directed Content for the IKE Kiosks. City
Directed Content shall appear on the IKE Kiosks during the Interactive Mode and
Passive Mode in the frequencies and amounts as set forth on Exhibit A. Provided,
however; during periods when advertising time on the IKE Kiosks is in high
demand ("Peak.Sales'Periods", or individually, each'a "Peak Sales Period"), the
Company may desire to sell to advertisers the Passive Mode time otherwise
allocated to the City pursuant to Exhibit A. In such event, Company shall request
the City's consent,which consent, if provided at all, shall be at the sole discretion
of the City's Contract Manager,for the Company to sell to advertisers the Passive
Mode time otherwise allocated to the City during a Peak Sales Period. The
Company's request shall be made in writing and shall include the start and end
dates of the Peak Sales Period at issue. The City shall respond to.such request
within seven (7)business days following the date of the Company's request. If the
City fails to respond within such 7-business day period, the City shall be deemed
to have consented to the Company's request,and accordingly,the City shall have
no right to display City Directed Content on the IKE Kiosks, which.are the subject
of the request, during the Peak Sales Period at issue.
2. City Content. City shall work with the Company in good faith to
create City Directed Content for the IKE Kiosks. City shall promptly provide
information requested by, and answer any and all questions from, the Company
regarding the development of any City Directed Content. City shall prornptIy
respond to any requests for approval of City Directed Content and shall
communicate any objections to such content clearly and in writing.Notwithstanding
the foregoing, the absence of an objection shall not be interpreted as an'approval
to disseminate the City Directed Content. The City Directed Content shall require
the prior written approval of the City's Contract Manager • before being
disseminated.
•
3. Advertising ContenUStandards.
i. While the City understands the need to maximize
advertising revenue, the City is also interested in.maintaining a.pleasant
and aesthetic image and ensure the quality-of-life of its residents.The City
Manager may request removal of any advertisement displayed or placed
on an IKE Kiosk that is otherwise prohibited by this subpart3.
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ii. Company is solely responsible for all design, development,
production, redesign, removal,and installation of advertising.
ill. Company'shall provide, install, and maintain high quality,
professionally designed commercial advertising displays on the IKE
Kiosks. Company shall adhere to generally accepted principles of
advertising in relation to good taste and truth in advertising. No advertising
which is considered objectionable and offensive in its content or method of
presentation shall be displayed. Whenever a question arises as to the
propriety of an advertisement, prior to its installation, Company is required
to submit the advertisement work to the City's Contract Manager for review
and approval.
iv. Company shall comply with the City's Advertising
Guidelines, which guidelines are set forth in this subpart. Company shall
neither accept for display, install, display nor maintain any advertisement
that falls within one or more of the following categories;
a. Has a strobing effect or visually replicates a traffic sign in
colors and words, including but not limited.to a red sign with the words
"Stop", or a yellow sign with the words "LOOK";with the intent of falsely
presenting themselves as emergency or official governmental signs. The
City understands that words like"look"and"stop"may be used casually in
advertisements, but should not be incorporated as the main call out
message, paired with full color backgrounds of traditional traffic or safety
colors(red, yellow, orange).;
b. false or misleading;
c. material that is immoral, lascivious, or obscene as defined
in Section 847.001, Florida Statutes;
d. no advertising shall be for businesses engaged in any
activity that requires the exclusion of minors pursuant to Chapter 847,
Florida Statutes;
e. promotes unlawful,or illegal goods, services or activities;
f tobacco or tobacco related products including electronic
cigarettes;
g. firearms;
h. sexual'services, programs or products;
i. political candidates or political issues, campaigns; and
j. competitive products included in any citywide exclusive
sponsorship agreement.with non-alcoholic pouring rights providers, as
notified in writing to Company at least 90 days prior to the date on which
the sponsorship begins; provided, however, Company shall not be
obligated to comply with this restriction with respect to more than (A)one
(1) citywide exclusive pouring rights sponsor for non-alcoholic beverages
categories other than energy drinks,and one(1)citywide exclusive pouring
rights sponsor for non-alcoholic energy drinks at any given time during the
Term and(B)two(2)citywide exclusive sponsorship agreements with non-
alcoholic pouring rights providers 'per Term Year of the Term. As of the -
Effective Date of this Agreement the City has executed an exclusive
pouring rights agreement with PepsiCo for all non-alcoholic beverage
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categories, including but not limited soda, water,juice, iced tea, isotonics,
and an exclusive pouring rights agreement with Red Bull for the non-
alcoholic energy drink beverage category, as such, advertising of any
competing products is prohibited;and
k. Advertisement relating to medical marijuana;and
I. any such additional category of advertising that may be
added by the Mayor and City Commission, as notified in writing to
Company.
4. Advertising of alcoholic beverages, as defined by Section 561.01,
Florida Statutes, shall be permitted with the following restrictions:
No advertising for alcoholic beverages shall be within 250
feet of any type of public or private school, including pre-schools,
elementary schools, middle schools, high schools, colleges, and
universities;
ii. No advertising for alcoholic beverages shall be within 250
feet of houses of worship, including churches. synagogues, temples, and
. mosques;
No advertising for alcoholic beverages shall be within 250
feet of Hospitals or addiction treatment centers;
iv. No ad shall be allowed that promotes over consumption or
boisterous/party behaviors. Additionally, all alcohol advertisements must
be followed with an advertisement that speaks to safe consumption of
alcohol, example"Drink Responsibly Miami Beach";.
v. All advertising for alcoholic beverages must include the
disclaimer below as mandated by the Alcoholic Beverage Labeling Act
("ABLA")of 1988.Government warning disclaimer must be equal to at.least
10% of the size of the ad: "GOVERNMENT WARNING: (1) According to
the Surgeon General,women should not drink alcoholic beverages during
pregnancy because of the.risk of birth defects.(2)Consumption of alcoholic
beverages impairs your ability to drive a car or operate machinery,and may
cause health problems."
5. Advertising Removal. Any prohibited material, in violation of this
section,or unacceptable material, as determined by the City Manager, in the City .
Manager's sole discretion, which is displayed or placed, shall be removed
immediately upon written notice to Company to remove said advertising, which
notice may be sent via e-mail at: realestate@orangebarrelmedia.com, from the
City Manager or City's Contract Manager. 'In the event Company fails to remove
the advertising within 24 hours of receipt of the.City's written notice, the City may
take necessary actions to remove the advertisement. Company is obligated to
reimburse the City for actions taken under this provision. The City is not liable for
any damages in connection therewith.
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15. Property Ownership. The City acknowledges that the IKE Kiosks, the Software,
including any enhancements thereto regardless which party generated the enhancements, the
1PR and any intellectual property rights in and to any.of the content created by the Company and
displayed thereon,with the exception of the City Directed Content, shall belong to the Company
and no part thereof shall become or be deemed the property of the City. Company represents
and warrants that it has the right, power and authority to use the IKE Kiosks, the Software,
including any enhancements thereto, the IPR and any intellectual property rights in and to the
content to be displayed on the IKE Kiosks, with the exception of the City Directed Content.
Company agrees, at its sole cost and expense, to take all actions necessary to maintain
ownership of its logos,trademarks and other marks during the Term. Company further represents
and warrants that it has the right, power and authority to use its.logos, trademarks and other
marks of the Company. Company shall promptly notify the City of any infringement or
unauthorized use of the IKE Kiosks, the Software, any IPR or any content created for the IKE
Kiosks, including City Directed Content,of which it becomes aware and will cooperate fully to take
all actions necessary to terminate such infringing or unauthorized use. Additionally, Company
acknowledges that the City Directed Content ,all logos, trademarks and other marks of the City,
or any portion thereof, belong to City and no part thereof.shall become or be deemed to be the
property of the Company, regardless of whether the same are incorporated into City Directed
Content("City's Property"). City agrees,at its sole cost and expense, take all actions necessary
to maintain ownership of its logos,trademarks and other marks during the Term. City represents
and warrants that it has the right, power and authority to use the logos, trademarks and other
marks of the City in any City Directed Content.
16. insurance and Indemnification.
a. The Company shall maintain and require that their subcontractors maintain
the below required insurance in effect for the duration of the Agreement. The maintenance
of proper insurance coverage is a material element of the Agreement and failure to
maintain or renew coverage may be treated as a material breach of the Agreement,which
could result in termination of the Agreement. Following the expiration of the tenth (10'h)
Term Year, the City may elect to re-evaluate the coverage limits set forth in this Section
16 and request an increase in the coverage limits if deemed reasonably necessary based
upon the economic conditions existing at the time of such request.
1. Workers' Compensation Insurance for all employees of Company, as
required by Florida Statute Chapter 440,.and Employer Liability Insurance with a limit of
no less than $1,000,000 per accident for bodily injury or disease. Should Company be
exempt from this Statute, Company and each employee shall hold-the City harmless from
any injury incurred during performance of the Agreement. If Company is exempt,
Company shall also submit(i)a written statement detailing the number of employees and
that they are not required to carry Workers'Compensation insurance and do not anticipate
hiring any additional employees during the term of this Agreement or (ii) a copy of a
Certificate of Exemption.
2. Commercial General Liability Insurance on an occurrence basis, including
products and completed operations, property damage, bodily injury and personal &
advertising injury with limits no less .than $1,000,000 per occurrence. If a general
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aggregate limit applies, either the general aggregate limit shall apply separately to this
Agreement or the general aggregate limit shall he twice the required occurrence limit.
3. Automobile Liability Insurance covering any automobile, if Company has
no owned automobiles,then coverage for hired and non-owned automobiles,with limit no
less than $2,000,000 combined per accident for bodily injury and property damage.
4. Professional Liability (Errors & Omissions) Insurance with limits no less
than $1,000,000 per occurrence or claim, and$2,000,000 policy aggregate,
5. Installation Floater Insurance against damage or destruction of the
materials or equipment in transit to, or stored on or off the. Locations, which is to be used
in connection with the services. (City of Miami Beach shall be Named as a Loss Payee
on this policy, as its interest may appear. This policy shall remain in force until all of the
IKE Kiosks have been installed and are operational)
6. Umbrella Liability Insurance in an amount no less than $5,000,000 per
occurrence. The umbrella coverage must be as broad as the primary General Liability
coverage.
Additional Insured - City of Miami Beach must be included by endorsement as
an additional insured with respect to all liability policies (except Professional Liability and
Workers' Compensation) arising out of work or operations performed on behalf of the
Company including materials, parts, or equipment furnished in connection with such?>1?' r,
or operations and automobiles owned, leased, hired or borrowed in the form e4. ,,n
endorsement to the Company's insurance.
Notice of Cancellation -Each insurance policy required above shall provide that
coverage shall not be cancelled,except with notice to the City of Miami Beach do EXIGIS
Insurance Compliance Services.
Waiver of Subrogation —Company agrees to obtain any endorsement that may
be necessary to affect the waiver of subrogation on the coverages required. However,
this provision applies regardless of whether the City has received a waiver of subrogation
endorsement from the insurer.
Acceptability of insurers—Insurance must be placed with insurers With a current
A.M. Bost rating of A:Vtl or higher. If not rated, exceptions may made for members of
the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if
they are licensed and authorized to do insurance business in the State of Florida.
Verification of Coverage — Company shall furnish the City with original
certificates and amendatory endorsements, or copies of the applicable insurance
language, effecting coverage required by this Agreement. All certificates and
endorsements are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not
waive the Company's obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including endorsements,
required by these specifications, at any time.
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CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
do EXIGIS Insurance Compliance Services
P.O. Box 4.668—ECM#35050
New York, NY 10163-4668
Kindly submit all certificates of insurance, endorsements,exemption letters to our
servicing agent, EXIGIS, at:
Certificates-miamlbeach(c riskworks.com •
Compliance with the foregoing requirements shall not relieve the Company.of its
liability and obligation under this section or under any other section of this Agreement.
b. In consideration of a separate and specific consideration of Ten
($10.00) Dollars and other good and valuable consideration the receipt and sufficiency
of which are hereby acknowledged, Company shall indemnify, hold harmless and
defend the City, its officials, directors, members, employees, contractors, agents, and
servants from and against any and all actions (whether at law or inequity), claims,
liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs,
for personal, economic or bodily injury, wrongful death, loss of or damage to property,
which may arise or be alleged to have arisen from:(1)wholly or in part from the negligent
acts, errors, omissions or other misconduct of Company, its officers, director,
members, employees, agents, contractors., subcontractors, or any other person or
entity acting under Company's control or supervision; (2) Company's breach of the •
terms of this Agreement or its representations and.warranties herein; (3) Company's
operation of the IKE Kiosks; (4) Company's use of the Locations; or (5) Company's,
or any of its officers, agents, employees or contractors actual or alleged failure to
obtain any and all necessary licenses, permission, copyrights, and authorization
associated with the work or services to.be performed under this Agreement or any
advertisements displayed on the IKE Kiosks. To that extent, company shall pay all
such claims and losses and shall pay all such costs and judgments which may issue
from any lawsuit arising from such claims and losses, and shall pay'all costs and
attorneys' fees expended by the City in the defense of such claims and losses, •
including appeals.
c. In addition, in consideration of a separate and specific consideration of
Ten ($10.00) Dollars and other good and valuable consideration the receipt and
sufficiency of which are hereby acknowledged, Company shall indemnify, hold harmless
and defend the City, its officials,directors, employees, contractors,agents,and servants
from and against any claim,demand or cause of action of whatever kind or nature arising
out of any misconduct of Company, its officials, directors, employees, contractors,
agents,and servants not included in the paragraph in the subsection above and for which
the City, its officials,directors,employees,contractors,agents,and servants are alleged
to'be liable.
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17. Representations and Warranties of the Parties. The City and the Company
represent and warrant to the other the following:
a. Requisite Authority. City and Company each has the requisite power and
authority to enter into this Agreement, to grant the rights herein granted with respect to
the Locations subject to City approval as may be required, to perform its obligations
hereunder and to consummate the transactions contemplated hereby; and no further
action on the part of the City or Company is necessary to authorize the execution and
delivery by it, and the performance of its obligations under this Agreement. Neither the
City nor Company is aware of any action, waiver or consent by any governmental entity
that is necessary to make this Agreement a valid instrument binding upon the City and
Company in accordance with its terms.
b. Execution and Delivery. The authorized representative of each of the
parties has duly executed and delivered this Agreement and this Agreement constitutes
• the legal, valid and binding obligation of each party, enforceable in accordance with its
terms.
c. No Violation; Absence of Defaults. Neither the execution and delivery, by
the City or Company of this Agreement, nor the consummation of the transactions
contemplated hereby, will (i) violate any agreement or other instrument to which the City
or Company is a party, or result in a breach of, or constitute (with due notice.or lapse of
time or both) a default under any such agreement or other instrument, or (ii) violate any
law, administrative regulation or rule or court order,judgment or decree applicable to the
City or Company by which the City or Company is bound.
•
18. Default and Remedies; Bond; Surrender.
a. Subsections 1 through 5 shall constitute. events of default under this
Agreement. An event of default by Company shall entitle the City to exercise any and all
remedies described as City's remedies under this Agreement, including but not limited to
those set forth in Subsection 6.
1. Bankruptcy. If either the City or Company shall be ,adjudged
bankrupt or insolvent, or if any receiver or trustee of all or any part of the business
property of either party shall be appointed, or if any receiver of all or any,part of
the business property shall be appointed and shall not be discharged within sixty
(60) days after appointment, or if either party shall make an assignment of its
property for the benefit Of creditors, or shall file a voluntary petition in bankruptcy,
or insolvency, or shall apply for reorganization or arrangement with its creditors
under the bankruptcy or insolvency laws now- in force or hereinafter enacted,
Federal, State, or otherwise, or if such petitions shall be filed against either-party
and shall not be dismissed within sixty (60) days after such filing, then the other
party may immediately, or at any tirr a thereafter, and without further demand or
notice, terminate this Agreement without.being prejudiced as to any remedies
which maybe available to it for breach of contract.
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2. Default in Payment:
In the event Company fails to submit any payment within five (5)days of its due
date,there shall.be a late charge of five percent(5%)of the payment amount due,
In addition to, and not in lieu of, the interest at the rate of eighteen percent(18%)
per annum or the highest rate allowable by law,whichever is less. If any payment
and accumulated penalties are not 'received within fifteen (15) days following
receipt of written'notice from the City of such failure, then the City may, without
further demand or notice,terminate this Agreement without being prejudiced as to
any remedies which may be available to it for breach of contract; and may begin
procedures to collect the Performance Bond required in Section (b)herein.
3. Non-Monetary Default. In the event that Company or the City fails
to reasonably perform or observe the non-monetary covenants,terms or provisions
under this Agreement(excluding.Subsection 18(a)(4)), and such failure continues
thirty(30)days after written notice thereof from the other party hereto, such non-
defaulting party may immediately or at any time thereafter, and without further
.demand or notice, terminate this Agreement without being prejudiced as to any
remedies which may be available to it for breach of contract. In the event that a
default is not reasonably susceptible to being cured within such period, the
defaulting party shall not be considered in default if it shall, within such period,
commence with,due diligence and dispatch to cure such default and thereafter
completes with dispatch and due diligence the curing of such default, but in no
event shall such extended cure period exceed ninety (90) days from the date of
written notice thereof. .In the event Company cures any default.pursuant to this
subsection, it shall promptly provide the City Manager with written notice of same.
4. Continuous Operation. The failure of any IKE Kiosk to be
operational for a period of time exceeding fifteen (15) continuous calendar days,
after written notice from the City, shall constitute a default under this Agreement.
No additional cure period shall apply to a default under this Subsection 18(a)(3).
Notwithstanding the foregoing, Company shall not be in default under this Section
18(a)(3) in connection with any downtime resulting from the City's action, a utility
company's action or a force majeure event.
5. Florida Public Records Law. The failure of Company to comply with
the requirements of:Section 20, if such failure continues for more than thirty (30)
days after Company's receipt of written notice thereof from the City.
6. City's Remedies for Company's Default. If any of the events of
-default,as forth in this Section,shall occur,the-City may,after expiration.of the
cure periods, as provided above, at its sole option and discretion, institute such
proceedings as in its opinion are necessary to cure such defaults and to
compensate City for damages resulting from such defaults, including but not
.limited to the right to give to Company a notice of termination of this Agreement. If
such notice is given, the term of this Agreement shall terminate upon the date
specified in such notice from City to Company.On the date so specified,Company
shall then quit and surrender the Location(s)to City pursuant to the provisions of
Subsection 18(c). Upon the-termination of this Agreement, all rights and interest of
'Company in and to the Location(s)and to this Agreement, and every part thereof,
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shall cease and terminate and the City may, in addition to any other rights and
remedies it may have, retain all sums paid to it by Company under this Agreement,
including but not limited to, the Performance Bond in Section 18(b)herein.
• In addition to the rights set forth above,the City shall have the rights to pursue any
and all of the following:
a. the right to injunction or other similar relief available to it
under Florida law against Company; and or
b. the right to maintain any and all actions at.law or suits in
equity or other proper proceedings to obtain damages resulting from
Company's default.
7. If an event of default by the City shall occur, the Company may,
after expiration of the cure periods, as provided above, terminate this Agreement
upon written notice to the City. Said termination shall become effective upon
receipt of a written notice of termination by the City, but in no event shall Company
specify a termination date that is less than sixty (60).days from the date of the
written termination notice.On the date specified in the notice, Company shall quit
and surrender the Location(s) to City pursuant to the provisions of Subsection
18(c).
b. Performance Bond or Alternate Security. Upon execution of the Agreement,
Company shall furnish to the City Manager or his designee a Performance Bond In the
penal sum stated below for the payment of which Company shall bind itself for the faithful
performance of the terms and conditions of this Agreement. A Performance Bond, in the
amount of One Hundred Thousand ($100,000.00) Dollars, shall be provided by the
Company in faithful observance of this Agreement. A cash deposit, irrevocable letter of
credit,or certificate of deposit may also suffice, as determined by the City Manager or his
designee, in his.sole:and reasonable discretion. The form of the Performance Bond or
alternate security shall be approved by the City's Chief Financial Officer. In the event that
a Certificate of Deposit is approved, it shall be a One Hundred Thousand ($100,000.00)
Dollar one=year Certificate of Deposit in favor of the City, which shall be automatically
renewed, the original of which shall be held'by the City's Chief Financial Officer. Company •
shall be so required to maintain said-Performance Bond or alternate security In full force
and effect throughout the.Term of this Agreement.Company shall have an affirmative duty
to notify the City Manager or his designee, in writing, in the event said Performance Bond
or alternate security lapses or otherwise expires.. All interest that accrues in connection
with any financial instrument or sum of money referenced above shall be the property of
Company, except in an event of default, in which case the City shall be entitled to all
• interest that accrues after the date of default. •
c. Surrender.
1. Within thirty (30) days following the conclusion of the Term, (or
from the date of earlier termination of this Agreement), Company, at its sole cost
and expense,shall remove the IKE Kiosks from the Locations(as well as any other
permanent or fixed improvements) and restore. the Locations as close as
reasonably practical to their original conditions, subject to reasonable wear and
tear. Company shall do such work as is reasonably necessary to promptly and
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diligently cap-off and otherwise return all utility access points that were created.
installed, or modified at the Locations by Company in connection with its
performance under this Agreement to their original condition,subject to reasonable
wear and tear. Company shall ensure that all such•utility access points are left in
a safe and secure condition, and that any necessary permits or approvals are
obtained for any such work. Company shall further indemnify and hold harmless
the City from any claims, damages, or expenses arising out of or related to
Company's failure to comply with this Section 18(c).
2. Company's obligation to observe or perform this covenant shall
survive the expiration or other termination of this Agreement.Continued occupancy
of any Locations after termination or expiration of this Agreement shall constitute
trespass by the Company, and may be prosecuted as such. In addition, should
Company fail to remove all of the equipment from the Locations, including any
permanent or fixed improvements, and remediate the Locations to the condition it
was prior to the Effective Date, reasonable wear and tear excepted, within thirty
(30)days after the conclusion of the Term(or the date of earlier termination of this
Agreement), Company shall pay to the City One Thousand($1,000.00)Dollars per
day per Location as liquidated damages for such trespass and holding over
3. Substitute Performance. In the event that Company fails to properly
perform the removal of any IKE Kiosk and restoration of the Locations to their
original condition in accordance with the terms of this Agreement, then the City
shall have the right to undertake any actions and/or purchase,as the City.Manager
deems appropriate, any such supplies, materials, services; etc., necessary to
remove the IKE-Kiosks and restore the Locations to the condition required by this
Section 18 and to charge Company for all actual costs thereby incurred by the City.
Company shall be responsible for paying all of said costs within ten (10) days
following receipt of the invoice.
•
19. Assignment. Except as otherwise provided herein, neither this Agreement nor
any rights or obligations hereunder may be assigned by Company without the prior consent of the
City Manager, which consent shall not be unreasonably withheld or delayed. Company shall
notify the City of any proposed assignment in writing, at least ninety (90) days prior to the
proposed effective date of such assignment and the City shall respond within ninety (90) days.
Failure to respond within the ninety(90)day period shall not be interpreted as an approval of the
assignment by the City. In the event that.the assignment is approved•by the City, the assignee
shall agree to be bound by all of the covenants of this Agreement required of Company.
Notwithstanding anything contained in this Agreement to the contrary, the consent of City'shall
not be required in connection with the Company's entering into any•equipment financing or .
equipment!easing with respect to,or the granting of a security interest in and to,the IKE Kiosks;
provided,however,that Company shall not be authorized to encumber the City's interest/property, -
including the Location, which is City-owned property.
20. Florida Public Records Law.
•
a. Company shall comply with Florida Public Records law under Chapter 119,
Florida Statutes,as may be amended from time to time.
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b. The term "public records" shall have the meaning set forth in Section
119.011(12), which means all documents, papers, letters, maps, books, tapes,
photographs, films, sound recordings, data processing software, or other material,
regardless of the physical form, characteristics, or means of transmission, made or
received pursuant to law or ordinance or in connection with the transaction of-official
business of the City.
c. Pursuant to Section 119.0701 of the Florida Statutes, if the Company
meets the definition of'Contractor" as defined in Section 119.0701(1)(a), the Company
shall.
1. Keep and maintain public records required by the City to perform
the service;
2. . Upon request from the City's custodian of public records, provide
the City with a copy of the requested records or allow the records to be inspected
or copied within a reasonable time at a cost that does not exceed the cost provided
in Chapter 119, Florida Statutes or as otherwise provided by law;
3. Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed, except es
authorized by law,for the duration of the contract term and following completion of
the Agreement if the Company does not transfer the records to the City;
4. Upon completion of the Agreement, transfer, at no cost to the City,
all public records in possession of the Company or keep and maintain public
records required by the City to perform the service. If the Company transfers all
public records to the City upon completion of the Agreement, the Company shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Company keeps and maintains
public records upon completion of the Agreement, the Company shall meet all
applicable -requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's custodian
of public records, in a format that is compatible with the information technology
systems of the City. -
d. Request For Records;Noncompliance.
1. A request to inspect or copy public records relating to the City's
contract for services must be made directly to the City. If the City does not possess
the requested records, the City shall immediately notify the Company of the
request,and the Company must provide.the records to the City or allow the records
to be inspected or copied within a reasonable time
2. Company's failure to comply with the City's request for records shall
constitute a breach of this Agreement, and the City,at its sole discretion, may: (1)
avail itself of the remedies set forth under the Agreement; and/or(3)avail itself of
any available remedies at law or in equity. -
3. If Company fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10..
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•
e. Civil Action.
1. If a civil action is filed against a'Company to compel production of
- public records relating to the City's contract for services,the court shall assess and
- award against the•Company the reasonable costs of.enforcement, including
reasonable attorneys'fees, if;
a. The court determines that the Company unlawfully refused to comply
with the public records request within a reasonable time; and
b.. At least 8 business days before.filing the action, the plaintiff provided
written notice of the public records request, including a _statement that the
.Company.has not complied with the request;to the City and to the Company.
2.. A notice complies with subparagraph (1)(b)if it is sent to the City's
custodian of public records and to the Company at the Company's address listed
on its,contract with the City or to the Company's registered agent. Such notices
'must be sent by common carrier delivery service or by registered, Global Express
Guaranteed,or certified mail,with postage or shipping'paid by the sender and with
evidence of delivery,which may be in an electronic format.
3. If Company. complies with a public records request within 8
business days after the notice is sent; Company will not liable for the reasonable
costs of enforcement.
f. Section 119.0701, Florida Statutes, Required Statement. IF THE
•
COMPANY . HAS QUESTIONS REGARDING THE •
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, OR
AS' TO THE COMPANY'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC.RECORDS AT:
CITY OF MIAMI BEACH
- ATTENTION: RAFAEL E. GRANADO, CITY CLERK -
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO ac MIAMIB.EACHFL.G OV
PHONE: 305-673-7411
• 21. - Confidentiality and Sunshine Laws.
• a. The parties understand that City is a governmental'entity required to
comply with the Florida Public Records law under Chapter 119 of the Florida Statutes(the
"Act'") when responding to records requests made under the Act, Pursuant to Section
11-9.0715, Florida Statutes, trade secret information, as defined in .Section•812.081,
•
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Florida Statutes, and Section 688,002, Florida Statutes are confidential and exempt from
Section 119.07(1.),Florida Statutes and s.24(a),Art. 1 of the Florida Constitution. It is the
responsibility of Company to conspicuously mark materials that constitute trade secrets
under Florida law prior to the submission of such materials to the City. If City receives a
request for information which the Company has marked as being a trade secret, the City
wilt notify Company of its receipt of the request and may request that Company execute
an Affidavit•of Trade Secret Certification in the form attached to this Agreement as Exhibit
"C", setting forth the basis for the exemption. If the requester of the public record objects
to the exemption, the City will promptly provide Company with notice of the objection, so
as to provide Company the opportunity to file an action with a court of competent
jurisdiction within thirty(30)calendar days, seeking an order barring public disclosure of
the document. If Company fails to file a lawsuit within such time period, the City shall
produce the public records requested in accordance with Florida law. If the requester of
a public record, which is in the possession of Company, objects to the trade secret
exemption set forth in the Trade Secret Affidavit and files a lawsuit against the City seeking
to compel the City to produce the record that is in the possession of Company, the City
will promptly provide Company with written notice of the lawsuit,se as to provide Company
the opportunity to intervene in the lawsuit and defend the City. Company agrees to •
indemnify, defend and hold harmless the City with respect to all expenses, including any
court costs and attorney's fees, which may be incurred by the.City in connection with any
administrative or court proceeding,including any appellate action,arising out of any public
records request relating to any information asserted to be a-trade secret by.Company.
Nothing in this Agreement shall require the City to institute or participate in any litigation
relating to an open records request for information that the Company considers to be a
trade secret.• Notwithstanding any other provision contained in this Agreement, this
Agreement, including its terms, and any other records that the City keeps in connection
with this Agreement, as part of its transaction of official business including, without
limitation, payment records, and financial statements shall not be considered a trade
secret.
Notwithstanding any other provision of this Agreement, the provisions of this.Section 21
shall survive the termination of this Agreement
22. . Force Majeure.
a. A "Force Majeure" event is an event that (i) in fact causes a delay in the
performance of the Company or the City's obligations under the Agreement, and (ii) is
beyond the reasonable control of such party unable to perform the obligation,, and (iii) is
not due to an intentional act, error, omission, or negligence of such party, and (iv)could
net have reasonably been foreseen and prepared for by such party at any time prior to the
occurrence of the event. Subject to the foregoing criteria,,Force Majeure may include
events such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism,
sabotage, explosions, embargo restrictions, quarantine restrictions, transportation
accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God
which prevent performance. Force Majeure shall not include technological impossibility.,
or failure to secure any of the required permits pursuant to the.Agreement
b. If the City or Company's performance of its contractual obligations is
prevented or delayed by an event believed by to be Force Majeure, such party shall
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immediately,upon learning of the occurrence of the event or of the commencement of any
such delay,but in any case within fifteen(15)business days thereof,provide notice: (i)of
the occurrence of event of Force Majeure, (ii) of the nature of the event and the cause
thereof, (iii) of the anticipated impact on the Agreement, (iv) of the anticipated period of
the delay,and(v)of what course of action such party plans to take in order to mitigate the
detrimental effects of the event The timely delivery of the notice of the occurrence of a
Force Majeure event is a condition precedent to allowance of any relief pursuant to this
section; however, receipt of such notice shall not constitute acceptance that the event
claimed to be a Force Majeure event is'in fact Force Majeure, and the burden of proof of
the occurrence of a Force Majeure event shall be on the requesting party.
c. • No party hereto shall be liable for its failure to carry out its obligations under
the Agreement during a period when such party is rendered unable,in whole or in part, by
Force Majeure to carry out such obligations. The suspension of any of the obligations
under this Agreement due to a Force Majeure event shall be of no greater scope and no
longer duration than is required.The party shall use its reasonable best efforts to continue
to perform its obligationss-hereunder to the extent such obligations are not affected or are
only partially affected by the Force Majeure event, and to correct or cure the event or
condition excusing performance and otherwise to remedy its inability to perform to the
extent its inability to perform is the direct result of the Force Majeure event with all
reasonable dispatch.
d. Obligations pursuant to the Agreement that arose before the occurrence-of
a Force Majeure event, causing.the suspension of performance, shall not be excused as
a result of such occurrence unless such occurrence makes such performance not
reasonably possible. The obligation to pay money in a timely manner for obligations and
liabilities which matured prior to the occurrence of a Force'Majeure event shall not be
subject to the Force Majeure provisions.
e.. Notwithstanding any other provision to the contrary herein, in the event of
a Force Majeure occurrence, the City may, at the sole discretion of the City Manager,
suspend the City's payment obligations under the Agreement. and may take such action
without regard to the notice requirements herein. Additionally, in the event that an event
of Force Majeure delays a party's performance under the Agreement for a time period
greater than one (1) year, either party may terminate the Agreement on a given date, by
giving written notice to,the other of such termination, following which the parties shall be
discharged from any and all liabilities,duties,and terms arising out of, or by virtue of, this
Agreement, except for those obligations intended to survive the expiration or termination
of the Agreement. In no event will any condition of Force-Majeure extend this Agreement
beyond its stated term. •
f. Waiver of. Loss from Hazards. Company 'hereby expressly waives all
claims against the City for loss or damage sustained by Company resulting from any Force
Majeure.contemplated in this Section, and Company hereby expressly waives all rights,
claims, and demands against the City and forever releases and discharges the City, from
• all demands,claims,actions and causes of action arising from any of the aforesaid causes
•
•
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23. E-Verifv.
a. To the extent that Company provides labor,supplies,or services under this
Agreement,'Company shall comply with Section 448.095, Florida Statutes, "Employment
Eligibility"("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-
Verity Statute, commencing on January 1, 2021, Company shall register with and use the
E-Verify system to verify the work authorization status of all newly hired employees during
the Term of the Agreement. Additionally, Company shall expressly require any
subcontractor performing work or providing services pursuant to the Agreement to likewise
utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility Of all new employees hired by the subcontractor during the contract
Term. If Company enters into a contract with an approved subcontractor, the
subcontractor must provide the Company with an affidavit stating that the subcontractor
dues not employ,contract with,or subcontract with an unauthorized alien Company shall
maintain a copy of such affidavit for the duration of the contract or such other extended
period as may be required under this Agreement.
b. TERMINATION RIGHTS.
1. If the City has a good faith belief that Company has knowingly
violated Section 448.09(1), Florida Statutes, which prohibits any person from
knowingly employing, hiring, recruiting, or referring an alien who is not duly:
authorized to work by the immigration laws or the Attorney.General of the United
• States, the City shall terminate this Agreement with Company for cause, and the
City shall thereafter have or owe no further obligation or liability to Company.
2. If the City has a good faith.belief that a subcontractor has knowingly
violated the foregoing Subsection (a), but the Company otherwise complied with
such subsection,.the City will promptly notify the Company and order the Company
to immediately terminate the contract with the subcontractor. Company's failure
to terminate a subcontractor shall be an event of default under this Agreement,
entitling City to terminate this Agreement for cause.
3. A contract terminated under the foregoing Subsection (b)(1) or
(b)(2)is not in breach of contract and may not be considered as such.
4. The City or Company or a subcontractor may.file an action with the•
Circuit or County Court to challenge.a termination-under the.foregoing.Subsection
(b)(1)or(b)(2) no later than 20 calendar days after the date on which the contract
was terminated.
5. If the City terminates the. Agreement with Company under the
foregoing Subsection (b)(1), Company may not.be awarded a public contract for
at least 1 year after the date of termination of this Agreement.
6. Company is liable for any additional costs incurred by the City as a
result of the termination of this Agreement under this Section 23.
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24. Inspector General Audit Rights.
a. Pursuant to Section 2-256 of the Code of the City of Miami Beach,the City
has established the Office of the Inspector General which may, on a random basis,
perform reviews, audits, inspections and investigations on all City contracts, throughout
the duration of said contracts. This random audit is separate and distinct from any other
audit-performed by or on behalf of the City.
b. The Office of the Inspector General is authorized to investigate City affairs
and empowered to review past, present and proposed City programs, accounts, records,
contracts and transactions. In addition, the Inspector General has the power to subpoena
witnesses,administer oaths,require the production of witnesses and monitor City projects
and programs. Monitoring of an existing City project or program may include a report
concerning whether the project is on time, within budget and in conformance with the
contract documents and applicable law. The Inspector General,shall have the power to
audit,investigate,.monitor,oversee,inspect and review operations,activities,performance .
and procurement process including but not limited to project design, bid specifications,
(bid/proposal) submittals, activities of the Company, its officers, agents and employees,
lobbyists,City staff and elected officials to ensure compliance with the contract documents
-and to detect fraud and-corruption. Pursuant to Section.2-378 of the City Code, the City
is allocating a percentage of its overall annual contract-expenditures to fund the activities
.and operations of the Office of Inspector.General.
c. Upon ten (10) days written notice to the Company, the Company shall
make all requested records and documents available to the inspector General for
inspection and copying. The Inspector General is empowered to retain the services of
independent private sector auditors to audit, investigate, monitor, oversee, inspect and
review operations activities, performance and procurement process including but not
limited to project design, bid specifications, (bid/proposal) submittals, activities of the
Company its officers, agents and employees, lobbyists, City staff and elected officials to
ensure compliance with the contract documents acid to detect fraud and corruption.
•
d. The Inspector General shall have the right to inspect and copy all
documents and records in the Company's possession, custody or control which in the
Inspector General's sole judgment, pertain to performance of the contract, including, but
not limited to original estimate files, change order estimate files, worksheets, proposals
• and agreements from and with successful subcontractors and suppliers,all project-related
correspondence,memoranda,instructions,financial documents, construction documents,
(bid/proposal) and contract documents, back-change documents, all documents and
records which involve cash, trade or volume discounts, insurance proceeds,'rebates,.or
dividends received, payroll and personnel records and supporting documentation for the
aforesaid documents and records.
e. The Company shall make available at its office at all reasonable times the
• records, materials, and other evidence regarding the acquisition (bid preparation) and
. performance of this Agreement, for examination, audit, or reproduction, until three (3)
years after final payment under this Agreement or for any-longer period required by statute
or by other clauses of this Agreement. In addition:
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•
1. If this Agreement is completely or partially terminated,the Company
shall make available records relating to the work terminated until three.(3)years
after any resulting final termination settlement;and •
2. The Company shall make available records relating to appeals or
• to litigation or the settlement of claims arising under or relating'to this Agreement
until such appeals, litigation, or claims are finally resolved.
. f. The provisions in this section shall apply to the Company, its officers,
agents, employees, subcontractors and suppliers. The Company shall incorporate the
provisions in•this section in all subcontracts and all other agreements executed by the
Company in connection with the performance of this Agreement. •
g: . Nothing in this section shall impair any independent.right to the City to
• conduct audits or investigative activities. The provisions of' this section are neither
intended nor shall they be construed to impose any liability on the City by the Company
or third parties.
25. Casualty. Company shall have the responsibility, at its own cost and expense, of
maintaining . property insurance to cover the IKE Kiosks under this Agreement. •
Notwithstanding the foregoing, if during the Term all or more-than fifty percent (50%) of the
IKE Kiosks are damaged by a casualty, the Company shall have the option to terminate this
Agreement in its entirety by written notice given to the City promptly after the occurrence of •
.the casualty.Alt insurance proceeds or other compensation for any.such casualty shall belong
to the Company. •
26: Notice. All notices, demands, requests or other communications given under this
. Agreement shall be in writing and be given by (a)personal delivery, (b) certified mail, return
receipt requested, or (c) nationally recognized overnight courier service,to the address set
forth below or as otherwise designated in writing by the parties. All notices delivered pursuant
to the terms of this section shall be deemed delivered on receipt or refusal of receipt. .
•
If to the City: City Manager
City of Miami Beach.
1700 Convention Center Drive
Miami Beach, FL 33139
With copy to: City of Miami Beach •
1700 Convention Center Drive
• Miami Beach, FL 33139 •
Attn: Assistant.Director of the Public Works Department
•
If to the Company: - IKE SMART CITY, LLC
•
250 N. Hartford Avenue •
Columbus, Ohio 43222
Attn: Chief'Financial Officer
•
•
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With a copy to: Underhill&Hodge, LLC
8000 Walton Parkway, #260
New Albany, OH 43054
Attn: Lesley Armour, Esq.
27. Limitation Of Liability. The City desires to enter into this Agreement placing the
operation and management of the Locations in the hands of a private management entity only if
'so doing the City can place a limit on its liability for any cause of action for breach of this
Agreement, so.that its liability for any such breach never exceeds the sum of One Hundred
Thousand ($100,000.00) Dollars. Company hereby expresses its willingness to enter into
this Agreement with a One Hundred Thousand ($100,000.00) Dollars (imitation on recovery
for any action for breach of contract. Accordingly, and in consideration of the
separate consideration of One Hundred Thousand ($100,000.00) Dollars, the receipt of which
is hereby acknowledged, the City shall not be liable to Company for damages to Company in an
amount in excess of One Hundred Thousand($100,000.00) Dollars,for any action for breach of
contract arising out of the performance or on-performance of any obligations imposed upon the
City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is.in
any way intended to be a waiver of limitation placed upon the City's liability as set forth in Florida
Statutes, Section 768.28.
28. No Discrimination. In connection with the performance of the Services,the Company
shall not.exclude from participation in, deny the benefits-of, or subject to discrimination anyone
on- the grounds of race, color, national origin, sex, age, disability, religion, income or family
status. -
•
Additionally,Company shall comply fully with the City of Miami Beach Human Rights Ordinance,
codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in .employment (including independent contractors), housing, public
accommodations,public services,and in connection with its membership or policies because of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity,
sexual orientation, marital and familial status, age, disability,- ancestry, height, weight, hair
texture and/or hairstyle, domestic partner status, labor organization membership,- familial.
situation, or political affiliation.
29. Governing_LawNenue. This Agreement shall be-governed by and construed by
the laws of the State of-Florida, and exclusive jurisdiction over any legal-action arising out Of or in
connection with this Agreement shall be brought only in a court of competent jurisdiction located
in Miami-Dade County, Florida.
30. Counterparts and Electronic Signatures. This-Agreement may be executed by
the parties hereto in two-or more counterparts and each executed counterpart shall be considered
an original. This Agreement may be executed and delivered by electronic signature; any original
signatures that_are initially delivered electronically shall be physically delivered with reasonable
promptness thereafter.
31. Drafting. This Agreement has been negotiated between the parties and, for
construction purposes, shall not-be deemed the drafting of any one party.
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32. Complete Agreement. This Agreement, together with all exhihits incorporated
hereto, constitutes all the understandings and Agreements of whatsoever nature or kind
existing between the parties with respect to Company's operations, as contemplated herein.
33. Amendments; Invalidity. This Agreement may not be modified •except by an
instrument in writing executed by the parties. The invalidity of any one of the covenants,
agreements,conditions or provisions of this Agreement or any portion thereof shall,not affect the
remaining portions thereof or any part hereof and this Agreement shall be amended to substitute
a valid provision which reflects the intent of the parties as was set forth in the invalid provision.
34. .Bindinq Effect, This Agreement shall be binding upon and inure to the benefit of
the parties hereto and their respective successors and permitted assigns.
35. Not a Lease or License. It is expressly understood and agreed that no part,
parcel, building, facility, equipment or space is leased or licensed to the Company; that the
Company's right to operate shall continue only so long as this Agreement remains in effect.
36. Signage. City shall be responsible to provide, at its sole cost and expense, and
as (or if) it deems necessary in its sole and reasonable judgment and discretion, any traffic,
regulatory or public safety signs, whether related directly or indirectly to the operation of the IKE
Kiosks.
37. The City Manager shall have authority provide any approvals on behalf of the City
under this Agreement, unless the authority is specifically granted to the "Mayor and City
Commission".
38. Liens. In the event any notice of claim of lien shall be asserted against the interest
of the City'on account of or arising from any work done by or for Company, or any'person
claiming by, through or under Company, or for improvements or work, the cost of which is the
responsibility of Company, Company agrees to have such notice or claim of lien cancelled and
discharged within thirty (30) days after notice to Company by City. In the event Company fails
to do so, the City may terminate this Agreement for cause without liability to the City.
39, •No Third Party Beneficiary. Nothing in this Agreement shall confer upon any
person or entity, including, but not limited to subcontractors, other than the parties hereto and
their respective successors and permitted assigns, any rights or remedies by reason of this
Agreement.
40. Exhibits. All exhibits referred to in this Agreement are incorporated in this
Agreement by reference and will be deemed part of this Agreement for all purposes as if set forth
at length herein,
•
41. No Joint Venture, Partnership, Agency. This Agreement will not be construed
as in any way establishing a partnership,joint venture, express or implied agency, or employer
employee relationship between City and the Company.
42. No Waiver. The failure of any party to exercise any right hereunder, or to insist
upon strict compliance by the other party, shall not constitute a waiver of either party's right to
demand strict compliance with the terms and conditions of this Agreement
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43. • Survival. The provisions of.this Agreement which, by their reasonable terms, are
intended to survive termination of this Agreement shall survive.termination. In the event that this •
Agreement is terminated or expires by its terms, such expiration or terrnination shall not affect
• any liability or other obligation which shall have accrued prior to'such termination. •
•
. 44. Section Headings.The section headings herein are inserted only for convenience .
.and reference•and shall in no way define, limit, or prescribe the scope or intent of any provisions
of this Agreement. • . •
45. • Usage Of Terms.When the context in which words are used herein indicates that
such is the intent, words in the singular number•shall include the plural and vice versa. All
pronouns and any variations thereof shall be deemed to refer to all genders.
46. Attorneys' Fees and Costs. In the event of any claim, controversy or.dispute
regarding this Agreement; its interpretation or.the performance or enforcement of the parties'
rights,duties,remedies and obligations hereunder,each party shall bear their own costs and fees.
47. JURY TRIAL WAIVER.CITY- AND COMPANY HEREBY KNOWINGLY AND
.INTENTIONALLY WAIVE THE RIGHT TO.TRIAL BY JURY-IN ANY ACTION OR PROCEEDING
THAT CITY AND COMPANY MAY HEREINAFTER INSTITUTE AGAINST EACH OTHER
WITH RESPECT TO ANY MATTER ARISING OUT OF OR RELATED TO THIS
AGREEMENT OR THE LOCATION.
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date
first written above.
City:
CITY OF MIAMI BEACH,
a Florida municipal corporation
By:
Print: t--.1-7 •
na T.Hudak, City Manager
ATTEST: Do uSigned by:
brZ4'fat • Graana ,0
F tse yrH c.r..
Rafael E, Grariaao,Bityt1erk
Date:
7/28/2023 16:03 EDT
COMPANY:
IKE SMART CITY, LLC,
a Delaware.Iimited lia ility company
By.
V
Pete Scantland,Chief Executive Officer
Date: 7/10/23
APPROVED AS 70
M G•1 AN\.1/nr.l
! ;1�`SJ',r 1N II -1
•
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EXHIBIT A
DEAL TERMS
1. Term. The term of this Agreement shall be for a period commencing upon the
Effective Date.'and expiring on the tenth (10th) year immediately following the date that is the
earlier of(a)the Operational Date for the fifteenth (15th) IKE Kiosk to be installed, or(b)the date
that is one (1)year from the Effective Date(the "Initial Term"). In the event that the applications
for.the Required Approvals and installation permits for the installation of the first IKE Kiosk are
net submitted to the City within -six (6) months from 'the Effective Date of the Agreement or
applications for the Required Approvals and installation permits for the installation of the first
fifteen (15) IKE Kiosks are'not submitted to the City within one (1) year from the Effective Date,
either party may terminate the Agreement, and the Non-Refundable Advance Payment received
by the City up to that point shall be considered earned and non-refundable. The Agreement shall -
automatically renew for'one (1) additional renewal term of ten (10)years (the"Renewal Term,"
and together with the Initial Term, the "Term"); provided that Company satisfied the Renewal
Criteria, as defined below, as of the end of the Initial Term. Additionally,Company may elect to •
terminate this Agreement at the expiration of the Initial Term if Company notifies the City in
at feast ninety(90)days prior to the expiration of the Initial Term that=Company does not clOre; •
to extend the Term. All terms, conditions and requirements of this.Agreement, except foerihe.
Company's obligation to pay Kiosk Revenue, shall commence as of the Effective Date, which
payment shall be as more particularly set forth in Section 3 below.
The term ''Renewal Criteria as used herein, means during the last twelve (12)
consecutive full month period of the Initial Term (a) Company shall have deployed .monthly •
updates to the.Software for the IKE Kiosks, (b) Company shall not have been in default beyond
any'applicable notice and cure period with.'respect to its maintenance, repair, and replacement
obligations required by the Agreement, including satisfying monitoring obligations, obligations to
replace the IKE Kiosks or their component parts to ensure functionality,and obligations to ensure
the Software is.functional for its purposes, (c) Company has electronic monitoring for each-IKE
kiosk 24 hours per day/7 days per week, to ensure that all software is operable and shall have
remedied any interruptions or malfunctions in the software as soon as reasonably practicable,
ensuring that the IKE Kiosks are operation in accordance.with the.terfis of this Agreement, (d)
.Company hasreplaced any hardware components.or internal networking components as needed,
ensuring that the IKE Kiosks are operation in accordance with the terms of this.Agreement (e)
Company shall not be-in default beyond any applicable notice and cure period with respect to its
obligations to pay the Kiosk:Revenue, (f) Company has kept the applications and features and
other content on the IKE Kiosks up to:'date and otherwise in compliance with the content
- management plan developed by Company and City and pursuant to the terms of this Agreement,
and.(g)at during the Initial Term, Company will have maintained all of the IKE Kiosks in the IKE
Kiosk network in like new condition.
- 2. TERMINATION FOR CONVENIENCE OF THE CITY. COMMENCING AS-OF
THE EXPIRATION OF THE SIXTEENTH(16.T") YEAR FOLLOWING THE EFFECTIVE-DATE
OF THE AGREEMENT,..THE CITY MAY ALSO, THROUGH ITS CITY,MANAGER, AND FOR
ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THIS AGREEMENT IN WHOLE,
OR IN PART; BY TERMINATING ONE OR MORE, INSTALLED IKE KIOSKS (EACH A •
"TERMINATED INSTALLED-IKE KIOSK"), BY GIVING WRITTEN NOTICE TO COMPANY OF
SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS-
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FOLLOWING RECEIPT BY THE COMPANY OF SUCH NOTICE. IF THE AGREEMENT IS
TERMINATED FOR CONVENIENCE BY THE CITY UNDER THIS SECTION, COMPANY
SHALL PAY THE CITY FOR ANY SUMS DUE UP TO THE DATE OF TERMINATION;
FOLLOWING WHICH- THE CITY SHALL BE DISCHARGED FROM ANY AND ALL.
LIABILITIES, DUTIES, AND. TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS
AGREEMENT.
3. Kiosk Revenue.
a. •Non-Refundable Prepayment. Within five (5) calendar days from the
Effective Date,Company will provide a$1,000,000.00 non-refundable advance payment
("Non-Refundable Advance Payment").to the City, to be used as a credit towards future
Kiosk Revenue payments.The City shalt deposit the Non-Refundable Advance Payment
into a segregated account,to be applied by the City toward the Kiosk Revenue payments
as they come due, until completely exhausted. •
b. Minimum Annual Guaranty Payment (MG), The term "Minimum Annual
Guaranty"means an amount equal to$20,000.00 annually per Installed IKE Kiosk,during
-the first Term Year(as defined herein), commencing from the-first date in which an IKE
Kiosk becomes operational ("Initial Operational Date"). Company shall provide the City
with written notice of the Operational Date for each Installed IKE Kiosk. The Minimum
Annual Guaranty payment per Installed IKE Kiosk shall increase oh the first day of each
Term Year thereafter by an amount equal to two percent(2%)over the Minimum Annual
Guaranty payable in the.immediately preceding Term Year.The term"Term Year"means
each year of the-Term, with the first Term Year commencing on the Operational Date of
the first Installed IKE Kiosk and expiring twelve (12) months thereafter. The Minimum
Annual Guaranty payable per Installed IKE Kiosk shall be paid in equal quarterly
installments and due and paid on a quarterly basis ("Quarterly Minimum Guaranty"),on
or before the fifteenth(1501)day following the end of each Fiscal Quarter during the Term.
If the Initial Operational Date of a given IKE Kiosk occurred during a partial Fiscal
Quarter, the Quarterly Minimum Guaranty payment shall be prorated.based'upon the
total number of days of a given Fiscal Quarter.As such,the Quarterly.Minimum Guaranty
payment per Installed IKE Kiosk for the first Term Year will be.$5,000.00 per Fiscal
Quarter,subject-to.a 2%increase thereafter, effective upon the commencement of each
subsequent Term Year.
c, Revenue Share. Company shall pay to the City an amount equal to the
greater of the(a)Revenue Share(as defined herein)applicable to a given Term Year and
(b.) the Minimum Annual Guaranty applicable to such Term Year, paid quarterly as set
forth in subpart b, above (the "Kiosk Revenue"). The term "Revenue Share" means an
amount equal to forty percent(40%) of the annual Gross Revenues earned by Company •
with respect to the operation of all the Installed IKE Kiosks during each Term Year. The
term "Gross Revenues" is understood to mean all gross safes receipts earned by
Company-from the operation of the IKE Kiosks including,without limitation,the sale and/or
display of advertising on the IKE Kiosks. Gross Revenues shall not include passthrough
amounts relating to the payment of Federal, State, or City sales tax, use tax or other tax,
governmental imposition, assessment, charge. or expense of any kind collected by
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Company from customers and required by.law to be remitted to the taxing or other
governmental authority. Other than in connection •with the sale or display of
advertisements, Company shall not charge for the use of the other services provided by
the IKE Kiosks("Additional Charges"). Any such Additional.Charges shall require the prior
written approval of the City Manager, which approval, if given.at all, may be'conditioned
upon the City and Company reaching an agreement with -respect to the payment of
• additional Revenue to the City. Within thirty(30)days following end of each Term Year,
the Company shall submit, together with the Company's annual statement of Grosse •
Revenues for the immediately preceding Term Year, Company shall provide the City with
a reconciliation statement reflecting the difference between the Minimum Annual Guaranty
and the annual Revenue Share ("Reconciliation.Statement-'),along with.the payment due •
to the City. If a Reconciliation Statement shows that the amount of the Revenue Share
payable during a Term Year exceeded the Minimum Annual Guaranty applicable to such
Term Year, then the Company shall also remit to the City the difference between the
Minimum Annual Guaranty paid during such Term Year and the Revenue Share applicable
to such Term Year,subject to any audit findings. If a Reconciliation Statement shows that
the amount of Revenue Share payable during a Term Year is less than the Minimum
Annual Guaranty applicable to such Term Year; then Company shall be deemed to have
satisfied its obligation to pay the Kiosk Revenue for such Term Year, subject tb any audit
findings. .
4.. . Sales and.Use Taic. It is understood that any required Florida State Sales and
Use Tax shall be added to any,payments due to'the City from Company and forwarded to the City
as:part of said payments. It is the City's intent that it is to receive all payments due from Company
• as net of such Florida State Sales and.Use Tax,and that the City will remit to the State of Florida
Department of Revenue the Florida States Sales .and Use Tax received from the
-Company. Notwithstanding the foregoing, upon Company preparing a petition for a Technical
Assistance Advisement ("TAA"), in the form and substance.that is acceptable to the City,
requesting an opinion'specific to this Agreement, the City will submit such petition to the Florida
Department of Revenue. If-the TM.received from'the Florida Department of Revenue provides
that Sales and Use Tax is not required to be collected by the City in connection with the,payments
it.receives from Company, Company will no longer be required to remit such Florida State Sales
and Use Tax.
5. City Content. City Directed Content will be shown on the IKE Kiosks in -
accordance with the following schedule:
•
- a. During Interactive-Mode, City Directed Content will occupy a minimum of
sixty-six percent(66%)of the screen area on each of the IKE Kiosks.
- • b. During Passive Mode, at least one (1) Spot out of every eight (8) Spots
shown on an IKE Kiosk screen will contain City Directed Content. All Spots shall be of
equal duration. City Directed Content may also be displayed during any unsold Spots, as
s
available.
• 6. Additionef A,dvertisincf Opportunities. The Campnny'shall provide the City with
$550,000.00 in free-advertising time annually on its network.of IKE Kiosks and large-format signs
-installed across the continental United States. The City shall provide the copy for the
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advertisements to the Company in a format capable of being displayed on the IKE Kiosks and
large-format signs, and the content of such advertisements shall be limited to conveying
information about the City for the purpose of attracting visitors to Miami Beach The Company
shall have discretion in determining when and where to display the advertising.provided by the
City.
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EXHIBIT B
IKE KIOSK SERVICES AND APPLICATIONS
1. The IKE Kiosks may display the following applications:
(i) Wayfinding, including multimodal mapping to destinations (including real time
arrival and departure information), businesses and other points of interest (sorted into
freestanding apps such as Eat, Play, Shop, Stay):
(ii) Getting Around,.including real-time arrival and departure information for public
transit; bike share and car share services all accessed from an interactive map;
(iii) Question of the Week, allowing for City to survey the public on its opinions and
ideas;
(iv) City Content at No Cost to City, including, without limitation, Public Service
Announcements, Events (including a comprehensive event and activity listing for City),
community, art, commercial messaging and other messaging for City programs;
(v) Jobs,including career and internship postings within City,arranged geographically
to encourage workforce development;
(vi) Photobooth;-including customized City-themed background postcards and social
media integration; •
(vii) Emergency Communication, including a protocol for real-time posting•of essential
City communication such as,without limitation, storm warnings, amber alerts and road closures.
These alerts shall be posted by Company immediately upon receipt of the information from the
City;
• . (viii) Pedestrian Counting, including wireless-based measurement of pedestrians within
range of the IKE unit, and a web-based dashboard containing analytics for City's use;
(ix) Air Quality Monitoring,including relaying data to City on a regular basis;
(x) Arcodc, including video games and other applications used to encourage uscr
engagement, employing the unique touch-screen capabilities of the IKE Kiosks;
(xi) Directory signs, including the listing of businesses and other points of interest
within the City; and
(xii) Security Camera,each IKE Kiosk shall be equipped with a security camera having
digital video recorder technology, with the footage being maintained a minimum of fourteen (14)
days and will be made available to the City pursuant to a dashboard access or upon the City's
request. The footage shall be available in a format that is accessible-and playable as a video by
the City's integration system.
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2. The IKE Kiosk shall have the.appearance, dimensions and features, as more
particularly described in Exhibit "8-1", attached hereto. The IKE Kiosks shall at minimum be
designed to include the following features:
a. Custom design of exterior of IKE Kiosks to create design unique to Miami Beach,
h. While passive, the display size shall be 56.2"(H)x 31.6"(W);
c. While engaged, the City, community, art and commercial messaging shall be
displayed in the size of: 16:9(18"(H)x 31.6"(W);
d. Capability to resist-graffiti or allow for easy removal of graffiti and application of
touch-up paint;
e. Weatherproof, ability to operate at high heat and humidity without breakdown;
and resistant to hurricane force winds;
{
f. Touch.screen technology shall be the primary interface of the device, with display
of advertising, as permitted under this Agreement, when passive, but upon engagement
by a user:the advertising must be minimized or eliminated to take secondary position to
interactive content; with filtering to search by category of activity;
g. directory shall be equipped with the ability to connect with smart phones that.can
direct user to a web based information; customized mapping and way finding to points of
interest; real time public transit; integration of social media; and other Smart City
technologies;
h. Fully American with Disabilities Act(ADA)compliant, including adjusting height of
content and interactive features for users in wheelchairs. Each IKE Kiosk must meet ADA
regulations including approach height/reach requirements and accessibility for visually
impaired;
i. The directory shall allow for opportunities to incorporate accessible technologies
for the visually impaired;
j. ability to switch between English and Spanish with support for other languages if
required at a later date;
k. include procedure for ensuring the contacts are up to date, accurate and relevant;
software to provide for remote, easy and efficient additions and deletions of data and
content,including graphics and photographs; and
I. Company shall be responsible for daily management of content, some of which
may be static, some will change periodically and some will change constantly, such as
promotions and events; and integrate. the City's existing graphical palette into the
program/software;Company shall provide the all of the.content for the Kiosk including,'
without limitation, photographs, images, narratives, business and building 'names and
addresses,goods and services provided by businesses,as well as attractions and events.
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3. The Locations the IKE Kiosks, which have been administratively approved by the
City Manager are depicted in Exhibit"B-2",attached hereto.
4. The Privacy Policy for Company and the User_Privacy Protections related to the
use of the IKE Kiosks is set forth in-Exhibit"B-3", attached hereto.
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EXHIBIT B-1
IKE KIOSK TYPE
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boatSign Envelope ID.EESF73A7-0070.4AA8-8E99-AC170.50F8161
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EXHIBIT 8-2
LOCATIONS
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EXHIBIT B-3
PRIVACY POLICY AND USER PRIVACY PROTECTIONS
Page 43 of 45
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EXHIBIT C
AFFIDAVIT OF TRADE SECRET CERTIFICATION
STATE OF
COUNTY OF
I.the undersigned, being first duly sworr. do hereby state under oath and under penalty of perjury that the
following facts are true-
1 I am over the age of eighteen and am a resident of the State of I have personal knowledge of
the facts herein, and, if called as a witness, could testify competently thereto.
2 I am the of a Delaware whose principal
address is ("My Company")
3. My Company considers the document(s)listed here a trade secret under applicable law.
FOR EACH DOCUMENT. PLEASE PROVIDE THE FOLLOWING
(DOCUMENT TITLE)
(DOCUMENT DESCRIPTION)
(EXPLANATION JUSTIFYING TRADE SECRET STATUS(
(SI-EPS TAKEN 10 ENSURE CONFIDENTIALITY OF LISTED DOCUMENTS)
Pursuant to Florida Statutes §119.0715, trade secret information held by an agency is confidential and
exempt from disclosure pursuant to Florida Statutes § 119.07(1)and Section 24(a), Article 1 of the State
Constitution.
Its our position that all documents eoted in Paragraph 3 are protected as a trade secret, as defined in
Florida Statutes Section 812 081,which defines'trade secrets' n relevant part as"the whole or any portion
or phase of any formula, pattern,device,combination of devices,or compilation of information which is for
use, or is used, in the operation of a business and which provides the business an advantage, or an
opportunity to obtain an advantage,over those who do not know or use it The term includes any scientific,
technical, or commercial information, including financial information, and includes any design, process,
procedure, list of suppliers, list of customers, business code, or improvement thereof whether tangible or
intangible, and regardless of whether or how it is stored. compiled, or memorialized physically,
electronically,graphically,photographically,or in writing Irrespective of novelty,invention,patentability, the
state of the prior art, and the level of skill in the business.art,or field to which the subject matter pertains,
a trade secret is considered to be
1 Secret;
2. Of value;
3. I-or use or in use by the business.and
4 Of advantage to the business,or providing an opportunity to obtain an advantage, over those who do
not know or use it,
when the owner thereof takes measures to prevent it from becoming available to persons other than those
selectee by the owner to have access thereto for limited purposes."
Please explain in detail the specific element(s) or provision(s) of Florida Statutes that render the
document(s) at issue a trade secret, particularly in view of (1) prior disclosures; (2) potential
disclosures to other third-parties that may routinely require this information (i.e.if it's a company's
financial statements, such as rating agencies, sureties, lenders and others, and (3) whether any
Florida case has directly addressed this issue.
Page 44 of 45
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All documents noted in Paragraph 3 contain data or information that is considered by to be
both, a trade secret and confidential financial and commercial information, disclosure of which
would result in substantial competitive harm to . etc.
4 My Company has taken measures to prevent the disclosure of the information contained in all documents
noted in Paragraph 3 to anyone other than those who have been selected to have access for limited
purposes, and My Company intends to continue to take such measures.
5. My Company considers the information contained in all documents noted in Paragraph 3 to have value
and provides an advantage or an opportunity to obtain an advantage over those who do not know or use it
6. All of the information contained in in the documents noted in Paragraph 3 is not publicly available
elsewhere and/or has not been reasonably obtainable without My Company's consent by other persons by
use of legitimate means
7 I am the person for the City of Miami Beach.Florida to contact in the event a challenge to any information
contained in this Affidavit is received.
8. _ agrees to defend. indemnify and hold harmless the City of Miami Beach, Florida
(the "City")with respect to all claims, demands, losses and expenses, including any costs ano attorney's
fees.which may be incurred by the City in connection with any administrative or court processing.including
any appellate action, arising out of,or related to the City's failure to disclose all of the documents noted in
Paragraph 3, based upon the City's reliance upon this Affidavit of Trade Secret Certification.
Executed on this day of in County.
Affiant-Full Name
Address
telephone
E-mail'
Affiant Signature:
STATE OF
COUNTY OF
Sworn to or affirmed and signed before me on (date)by (Affiant).
NOTARY PUBLIC
Personally Known Produced identification(Type of ID)
Page 45 of 45
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ATTACHMENT A
RESOLUTION& COMMISSION AWARD MEMO
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Agenda item CzA
MIAMI BEACH Date l2-1U
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139 I www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the ity Commission
FROM: Alina T. Hudak, City Manage
DATE: December 14, 2022
• SUBJECT:.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2022-040-KB FOR THE
INSTALLATION, MAINTENANCE, AND OPERATION OF INTERACTIVE DIGITAL
MEDIA KIOSKS, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH IKE
SMART CITY, LLC, THE TOP-RANKED PROPOSER, AND, IF UNSUCCESSFUL,
NEGOTIATE WITH SMART CITY MEDIA, THE SECOND-RANKED BIDDER;
FURTHER, REQUIRING THAT THE FINAL AGREEMENT BE SUBJECT TO CITY
COMMISSION APPROVAL.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate a revenue-sharing agreement to install, maintain and operate digital
kiosks with IKE Smart City, LLC, the top-ranked proposer, and, if unsuccessful in negotiating an
agreement, negotiate with Smart City Media,the second-ranked bidder. The final agreement will
require City Commission approval.
The solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
On August 25, 2021, the Administration received an unsolicited proposal from IKE Smart City, a
sister company to Orange Barrel Media,to manufacture, install, maintain,and operate interactive
digital media kiosks at certain sites throughout the City.The proposal included a revenue-sharing
agreement with the City. Unsolicited proposals are subject to Section 255.065, Florida Statutes.
The City has previously solicited proposals for digital kiosks. A summary of previous actions is
included in Attachment A.
The Administration conducted a preliminary analysis of the unsolicited proposal, including the
proposed equipment, functionality, and potential revenue, and recommended initiating a
competitive process, based on state law, to allow other parties to submit competing proposals for
the project.
On January 20, 2022, the Mayor and City Commission approved Resolution 2022-31989
accepting an unsolicited proposal pursuant to section 255.065 of the Florida Statutes and
authorized the Administration to issue Request for Proposals (RFP) No. 2022-040-KB seeking
alternative proposals for the same project purpose as the unsolicited proposal.
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2 ( Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
ANALYSIS
On April 12, 2022, the RFP was issued. The Procurement Department issued bid notices to
approximately 12,000 companies utilizing the City's e-procurement system, with 73 prospective
bidders accessing the solicitation. RFP responses were received on July 15, 2022, from the
following three(3)firms: HootBoard LLC, IKE Smart City, LLC, and Smart City Media.
On August 10, 2022, the Evaluation Committee appointed by the City Manager convened to
consider the proposals received.The Committee was comprised of: Kamal de'Shong,Operations
Manager, Facilities and Fleet Department; Jose Gonzalez, Director, Transportation Department;
Matt Kenny, Assistant Director, Marketing and Communications Department; Valeria Mejia, ADA
Coordinator, Public Works Department; John Sandbrook, Chief Information Security Officer,
Information Technology Department; and James Seiberling, Principal Planner, Planning
Department.
The Committee was provided an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP.
The RFP established evaluation criteria for qualifications, technology and scope of services, and
revenue.As documented in Attachment B,the evaluation process resulted in the proposers being
ranked by the Evaluation Committee in the following order:
151 ranked— IKE Smart City
2"d ranked—Smart City Media
31d ranked— HootBoard
The following are brief summaries of the firms based on the information each firm has provided.
IKE Smart City, LLC
IKE Smart City has significant prior experience working with municipalities, including permitting,
installing, and operating interactive kiosks in the right-of-way. IKE Smart City has installed over
250 interactive kiosks in 15 cities across the country. It has also developed and deployed a kiosk
model specifically engineered to comply with hurricane-force winds, which has been operating
successfully in Miami, FL, for over a year. IKE Smart City has also conducted extensive
community outreach in every launch market so that the IKE program is embraced by residents,
local businesses, and other key stakeholders alike. Some of the cities IKE Smart City has
deployed kiosks include Atlanta, GA; Berkeley, CA; Coral Gables, FL; Miami, FL; Denver, CO;
Houston, TX; San Antonio, TX; Tampa, FL.
IKE Smart City has a vertically integrated team versed in all phases of kiosk deployment and
operation, including project management, design, software development, manufacturing,
construction/installation, content management, operations/maintenance, and advertising sales.
Importantly, IKE Smart City has an in-house sales team that is singularly focused on securing
premium advertisers for IKE kiosks. IKE Smart City also has an in-house product and software
team 100% dedicated to keeping IKE on the cutting edge of technology and adapting the platform
to meet the diverse needs of city partners.
IKE Smart City is well capitalized and able to invest in the success of the program in Miami Beach
and nationwide, with significant cash on its balance sheet, far in excess of what is required to
execute and operate an IKE network in the City of Miami Beach while continuing to evolve the
platform with new innovations. Additionally, IKE Smart City is supported by an 18-year-old media
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3 Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
company with decades of the collective experience and strong relationships with blue-chip
advertisers. Lastly, IKE Smart City has extremely positive relationships with all IKE network city
partners, never defaulting on a contractual commitment.
Smart City Media
Smart City Media has put together a best-in-class team for Miami Beach with more experience
globally and better results than any competitor. Sology Solutions (a minority-owned enterprise),
Nanov Display (a female-owned enterprise and locally based), Ubicquia, Global Reach, and
Enersys are all long-standing'Smart City'partnerships years in the making that have been tested
in high-profile deployments. Smart City Media aoes this because its experience shows that
extensive technical competence is needed for success.
Smart City Media are pioneers in the digital infrastructure revolution, having designed, built, and
operated the pilot program with Mayor Bloomberg that became Link-NYC. Since its founding in
2015, Smart City Media has emerged with awards, contracts, and a powerful, transformative
business model that is the center of the smart city market. The company has long-term kiosk
concession contracts, including Kansas City, Dallas Area Rapid Transit(DART), the Washington
DC area, and Jersey City, as well as the entire Hudson County, Milwaukee, the Chicago area,
Louisville, Little Rock, and Fort Lauderdale.
Smart City Media's Civic Engagement Officer Bob Bennett, who will help lead this program, is a
foremost expert in the challenges and opportunities ahead-having served as Kansas City, MO's
Chief Innovation Officer. KCMO was SCM's first of many substantial long-term concession
contracts.
Hootboard LLC
HootBoard brings their state-of-the-art digital kiosk software platform,along with their experience
in deploying kiosks for similar travel and tourism use across the country.The champion family of
companies is comprised of three outdoor advertising companies, which bring the financial
resources that make this project possible,along with 34 years of proven advertising sales that will
be needed to support the kiosk network and provide a financial benefit to the City of Miami Beach.
Hootboard is very aware of the differing aesthetics of the neighborhoods of Miami Beach. Some
lean heavily toward historic architecture and the arts,while others may take on a more commercial
vibe. Hootboard is prepared to customize its kiosk presentation to match the surroundings with
the guidance and approval of the appropriate Review Board.
The HootBoard platform gets information to people, where they are, whether it be via kiosk
interaction, mobile device, or via the web. Hootboards units will allow people to obtain information
in the manner that most fits their needs and expands the community's ability to engage with
residents and visitors.
FINANCIAL INFORMATION
The resulting agreement for this project will be revenue generating for the City. While revenue
considerations are important, revenue is only one factor considered by the Evaluation Committee.
The other factors are the proposer's qualifications and the technology and services proposed.
For an initial 10-year term, IKE Smart City has proposed an upfront payment of$1,000,000 and
the greater of$3,284,916.30(minimum guarantee)or 40% of gross revenues for 15 units,which
the firm is estimating at$9,806,741.56 based on its ad sales projections. IKE Smart City has also
proposed a 10-year renewal based on performance. For the full 20-year term, IKE Smart City has
proposed the greater of $7,289,210.94 (minimum guarantee) or 40% of gross revenues for 15
units, which the firm is estimating at$25,711,569.08 based on its ad sales projections.
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4 I Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
Smart City Media has proposed a 20-year term with revenue being the greater of$17,580,442.00
(minimum guarantee) or 45% of net revenues for 15 units, which the firm is estimating at
$39,555,988.00 based on its ad sales projections.Smart City Media has also proposed additional
revenue based on additional technologies. However, details of those technologies have been
redacted from Attachment D at the request of the proposer.
HootBoard has proposed total revenue of$792,000 for 10 years for 22 units.
It is important to note that the amount of gross or net revenues to be shared with the City are
based on sales projections provided by the proposers. The final financial deal is subject to
negotiations.
CONCLUSION
After review of the submissions and the Evaluation Committee process, the Administration
concludes as follows.
IKE Smart City has nearly unanimously been deemed by the Evaluation Committee to have
offered the best overall proposal (five out of six committee members ranked IKE Smart City as
the top proposer). IKE Smart City has proposed 15 initial units at mutually agreed-upon locations,
with a possible increase in units up to 50 as allowed by the City. IKE Smart City has the proven
experience and vetted technology necessary for a successful implementation. The design of their
kiosks provides a customizable and interchangeable cover that can be modified to create a unique
look based on desired aesthetics, and the kiosk casing is aluminum, an important factor given the
proximity to salt water. IKE Smart City kiosks are designed to withstand hurricanes. A benefit of
IKE Smart City's proposal is that they have units installed and operational in the City of Miami,for
which the municipal staff has provided positive feedback. Despite the positive aspects of IKE
Smart City's proposal, I do believe there may be an opportunity for the firm to improve its revenue
to the City, particularly in comparison to the revenue proposal submitted by Smart City Media.
IKE Smart City's technical and revenue proposals are included in Attachment C.
Smart City Media, the second-ranked proposer,_is well qualified and should be considered if
negotiations with IKE Smart City are not successful. While Smart City Media did propose a
stronger revenue proposal to the City, it is important to note that revenue was only one factor
considered by the Evaluation Committee (the others were qualifications and technical/scope
proposal),and the Evaluation Committee did overwhelmingly rank IKE Smart City as the proposer
submitting the best combination of experience, equipment, technology, and revenue. Further,
where IKE Smart City proposed a 10-year term with a 10-year renewal option, Smart City Media
proposed a 20-year term, and several Evaluation Committee members expressed concerns with
a 20-year term. Smart City Media's technical and revenue proposals are included in Attachment
D.
At this time, the Administration does not believe it is in the City's best interest to move forward
with the proposal submitted by HootBoard based on the results of the Evaluation Committee
,process, including the low revenue proposal it submitted.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to negotiate a revenue-sharing agreement to install,
maintain and operate digital kiosks with IKE Smart City, LLC, the top-ranked proposer, and, if
unsuccessful in negotiating an agreement, negotiate with Smart.City Media, the second-ranked
bidder. The final agreement will require City Commission approval..
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5 I Award Recommendation RFP 2022-040-KB Digital Kiosks(December 14,2022)
Upon the City Commission's approval of this award recommendation, contract negotiations will
commence. Details relative to locations, quantities, compliance with existing agreements (e.g.,
bus shelter agreement), design, regulatory approvals, and revenue will be finalized and included
in the final agreement presented to the City Commission.
Applicable Area
Citywide
Is this a"Residents Right to Know" item, pursuant to City Code Section 2-14? NO
Does this item utilize G.O. Bond Funds? NO
Legi ,,; Ive Track'. Marketing and Communications/Public Works/Procurement
►
MT / /I(B
ATTACHMENTS:
A— Prior Actions Relating to Digital Kiosks
B— Evaluation Committee Rankings
C—Technical and Revenue Proposal Sections—IKE Smart City
D—Technical and Revenue Proposal Sections—Smart City Media
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,APPROVING THE ESSENTIAL BUSINESS TERMS OF
THE AGREEMENT WITH IKE SMART CITY, LLC (IKE), AS MORE
PARTICULARLY SET FORTH IN THE CITY COMMISSION MEMORANDUM
ACCOMPANYING THIS RESOLUTION, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 2022-040-KB TO DESIGN, MANUFACTURE, INSTALL,
OPERATE AND MAINTAIN INTERACTIVE DIGITAL MEDIA KIOSKS; AND
FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH IKE CONSISTENT WITH THE APPROVED
TERMS.
WHEREAS, on August 25, 2021, the Administration received an unsolicited proposal from
IKE Smart City, LLC("IKE"), pursuant to Section 255.065, Florida Statutes, to Design, Manufacture,
Install, Operate and Maintain Interactive Digital Media Kiosks at certain sites throughout the City;
and
WHEREAS, on January 20, 2022, the Mayor and City Commission approved Resolution
2022-31989, accepting the unsolicited proposal pursuant to Section 255.065, Florida Statutes and
authorizing the Administration to issue Request for Proposals (RFP) No. 2022-040-KB, seeking
proposals from other interested parties for the same project purpose as the unsolicited proposal;
and
WHEREAS, on December 14, 2022, via Resolution 2022-32422, the Mayor and City
Commission authorized the Administration to enter into negotiations with IKE, the top-ranked
proposer, and if unsuccessful, to negotiate with Smart City Media, the second-ranked proposer,
with the final negotiated agreement being subject to the prior approval of the Mayor and City
Commission; and
WHEREAS, as directed by the City Commission, staff has negotiated an agreement with
IKE, the material terms of which are contained in the Term Sheet, attached to the City Commission
Memorandum accompanying this Resolution as Attachment A; however, the most significant terms
are highlighted below:
Locations. The initial installation will include 15 kiosks, currently being considered for
installation at the proposed locations, identified in Attachment B to the City Commission
Memorandum accompanying this Resolution, subject to the City Manager's final approval. The City
Manager may approve, at her sole discretion, up to an additional 15 kiosks during the term, for an
operational ceiling not to exceed 30 locations.
Term. The Agreement shall have an initial term of ten (10) years, commencing upon the
earlier of (1) the installation of the 151h kiosks or (2) one (1) year from the Effective Date of the
Agreement. The Agreement will renew automatically for an additional ten (10)years, subject to IKE
meeting certain renewal Criteria, as outlined in the term sheet attached to the City Commission
Memorandum accompanying this Resolution. A Term Year is defined as each successive twelve
(12) month period of the Term, with the first Term Year commencing on the operational date of the
first installed IKE kiosk.
Termination For Convenience Of The City. Commencing at the expiration of 16 years from
the Agreement's Effective Date,the City may also, through its City Manager, and for its convenience
and without cause, terminate the Agreement. Termination shall become effective within thirty (30)
days following receipt by IKE of such notice.
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Kiosk Revenue.
a. Non-Refundable Prepayment (Escrow). Within five (5) calendar days from the Effective
Date, IKE will provide the City with a $1,000,000.00 non-refundable advance payment ("Non-
Refundable Prepayment"),to be placed in a City segregated account, for the City to use as a credit
towards future Kiosk Revenue payments owed to the City. Future payments owed to the City will
be deducted from the Non-Refundable Prepayment is exhausted.
b. Minimum Annual Guaranty Payment (MG1. IKE will pay the City a Minimum Guaranty
payment of $20,000.00 annually (paid quarterly) per kiosk during the first Term Year ("MG"),
commencing as of the date each kiosk becomes operational. Each Term Year thereafter, the MG
payment will increase by two percent(2%)over the annual MG amount payable in the immediately
preceding Term Year.
c. Revenue Share (PG). Annually, IKE shall pay to the City 40%of gross revenues earned
by IKE for each Term Year with respect to the operation of all the kiosks ("PG"), less the total amount
of MG payments the City received for the respective Term Year.
d. Reconciliation Statement. At the end of each Term Year, IKE will provide the City with a
reconciliation. If the PG amount for the Term Year is more than the MG payments received by the
City during the given Term Year, then IKE will pay the City the amount in excess of the total amount
of MG payments received for the Term Year. If the annual PG amount was less than the total MG
payments received by the City during the given term year, then IKE will not have to remit any
additional sums to the City for that respective Term Year.
Advertising Restrictions. The Agreement contains the following prohibitions on
advertisements.
a. strobing effect or visuals that replicate a traffic sign in colors and words, including but not
limited to a red sign with the words "Stop"or a yellow sign with the words "LOOK";
b. false or misleading;
c. material that is immoral, lascivious, or obscene as defined in Section 847.001, Florida
Statutes;
d. no advertising shall be for businesses engaged in any activity that requires the exclusion
of minors pursuant to Chapter 847, Florida Statutes;
e. promotes unlawful or illegal goods, services, or activities;
f. tobacco or tobacco-related products, including electronic cigarettes;
g. firearms;
h. sexual services, programs, or products;
i. political candidates or political issues, campaigns;
j. competitive products included in the current Citywide exclusive sponsorship agreements
with Red Bull and Pepsi; provided, however, IKE shall not be obligated to comply with
this restriction with respect to(A)more than (1)Citywide exclusive pouring rights sponsor
for non-alcoholic beverages categories other than energy drinks, and one (1) Citywide
exclusive pouring rights sponsor for non-alcoholic energy drinks at any given time during
the Term or (B) two (2) Citywide exclusive sponsorship agreements with non-alcoholic
pouring rights providers per term year;
k. advertisement relating to medical marijuana; and
I. any such additional category of advertising that may be added by the Mayor and City
Commission, as notified in writing to IKE.
Alcohol Advertising. Advertising of alcoholic beverages, as defined by Section 561.01,
Florida Statutes, shall be permitted with the following restrictions:
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a. No advertising for alcoholic beverages shall be within 250 feet of any type of public
or private school, including pre-schools, elementary schools, middle schools, high
schools, colleges, and universities;
b. No advertising for alcoholic beverages shall be within 250 feet of houses of worship,
including churches, synagogues, temples, and mosques;
c. No advertising for alcoholic beverages shall be within 250 feet of Hospitals or
addiction treatment centers;
d. No ad shall be allowed that promotes overconsumption or boisterous/party
behaviors. Additionally, all alcohol advertisements must be followed with an
advertisement that speaks to the safe consumption of alcohol, for example, 'Drink
Responsibly Miami Beach"; and
e. All advertising for alcoholic beverages must include the disclaimer below as
mandated by the Alcoholic Beverage Labeling Act('ABLA")of 1988.
Advertising Removal. Any prohibited material, in violation of this section, or unacceptable
material, as determined by the City Manager, in the City Manager's sole discretion, which is
displayed or placed. shall be removed immediately upon written notice to IKE to remove said
advertising.
Performance Bond or Alternate Security. A Performance Bond, in the amount of One
Hundred Thousand ($100,000.00) Dollars, shall be provided by IKE in faithful observance of the
Agreement.
City Advertising Rights. City-directed content will occupy at least sixty-six percent(66%)of
the screen area on each of the kiosks during the interactive mode. During Passive Mode, at least
one (1)spot out of every eight (8)spots shown on a kiosk screen will contain City-directed content.
All spots shall be of equal duration. City-directed content may also be displayed during any unsold
spots, as available.
Additionally, IKE will provide the City with $550,000.00 in free advertising time annually on
its network of kiosks and large-format signs installed across the continental United States; and
WHEREAS, the Administration recommends that the Mayor and City Commission approve
the essential negotiated business terms for the Agreement with IKE, a copy of which are attached to
the City Commission Memorandum accompanying this Resolution as Attachment A, pursuant to
Request For Proposals (RFP) No. 2022-040-KB, to Design, Manufacture, Install, Maintain, and
Operate Interactive Digital Media Kiosks; and further authorize the City Manager and City Clerk to
execute an agreement with IKE consistent with the approved terms.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the
essential business terms for the Agreement with IKE Smart City, LLC ("IKE"), pursuant to Request
For Proposals (RFP) No. 2022-040-KB, to Design, Manufacture, Install, Maintain, and Operate
Interactive Digital Media Kiosks; and further authorize the City Manager and City Clerk to execute
an agreement with IKE consistent with the approved terms.
PASSED and ADOPTED this 28th day of June, 2023.
ATTEST:
Dan Gelber, Mayor
APPROVED AS TO
Rafael E. Granado, City Clerk FORM&LANGUAGE
&FOR EXECUTION
t
City Attorney Attorney 2i; � Dote
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RESOLUTION NO. 2022-32422
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2022-040-KB FOR THE INSTALLATION, MAINTENANCE, AND OPERATION
OF INTERACTIVE DIGITAL MEDIA KIOSKS; AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE AN AGREEMENT FOR THE
MANUFACTURING, INSTALLATION, MAINTENANCE, AND OPERATION OF
INTERACTIVE DIGIT KIOSKS WITH IKE SMART CITY, LLC, THE TOP-
RANKED PROPOSER; AND, IF UNSUCCESSFUL, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH SMART CITY
MEDIA, THE SECOND-RANKED PROPOSER; AND FURTHER REQUIRING
THAT THE FINAL AGREEMENT BE SUBJECT TO PRIOR APPROVAL OF
THE MAYOR AND CITY COMMISSION.
WHEREAS, on August 25, 2021, the Administration received an unsolicited proposal
from IKE Smart City, a sister company to Orange Barrel Media, to manufacture, install,
maintain, and operate interactive digital media kiosks at certain locations throughout the City;
and
WHEREAS, on January 20, 2022, the Mayor and City Commission approved Resolution
2022-31989 accepting an unsolicited proposal pursuant to section 255.065 of the Florida
Statutes and authorized the Administration to issue Request for Proposals(RFP) No. 2022-040-
KB seeking alternative proposals to the unsolicited proposal; and
WHEREAS, on April 12, 2022, the RFP was issued to approximately 12,000 companies,
with 73 prospective bidders accessing the solicitation; and
WHEREAS, RFP responses were received on July 15, 2022, from the following three
(3)firms: HootBoard LLC, IKE Smart City, LLC,and Smart City Media; and
WHEREAS, on August 10, 2022, the Evaluation Committee appointed by the City
Manager convened to consider the proposals received, the Committee was comprised of:
Kamal de'Shong, Operations Manager, Facilities and Fleet Department; Jose Gonzalez,
Director, Transportation Department; Matt Kenny, Assistant Director, Marketing and
Communications Department; Valeria Mejia, ADA Coordinator, Public Works Department; John
Sandbrook, Chief Information Security Officer, Information Technology Department; and James
Seiberling, Principal Planner, Planning Department; and
WHEREAS, the Committee received an overview of the project, information relevant to
the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal before being instructed to score and rank
each proposal pursuant to the evaluation criteria established in the RFP; and
WHEREAS, the Evaluation Committee ranked the proposers in the following order:
15t IKE Smart City
2nd Smart City Media
3rd HootBoard
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WHEREAS, after reviewing the submissions and the Evaluation Committee findings,
which led to five out of six of committee members ranking IKE Smart City as the top ranked
proposer, the City Manager concurs with the Evaluation Committee in finding IKE Smart City to
have the best overall proposal; and
WHEREAS, despite the strengths of the IKE Smart City proposal, there may be
additional opportunities for the firm to improve the revenue-share offered to the City; and
WHEREAS, Smart City Media, the second-ranked proposer, is well qualified and should
be considered if the negotiations with IKE Smart City are unsuccessful; and
WHEREAS, at this time, the Administration finds it in the City's best interest to reject the
proposal submitted by HootBoard based on the results of the Evaluation Committee process
and the low revenue proposal submitted; and
WHEREAS, for the reasons stated herein, the City Manager recommends that the
Mayor and City Commission approve this resolution authorizing the Administration to negotiate
a revenue-sharing agreement to install, maintain and operate digital kiosks with IKE Smart City,
LLC, the top-ranked proposer, and, if unsuccessful in negotiating an agreement, to negotiate
with Smart City Media, the second-ranked bidder;and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request For
Proposals (RFP) No. 2022-040-KB for the Installation, Maintenance, and Operation of
Interactive Digital Media Kiosks; authorize the Administration to negotiate an agreement with
IKE Smart City, LLC, for the Manufacturing, Installation, Maintenance, and Operation of
Interactive Digit Kiosks, the top-ranked proposer; and, if unsuccessful, authorizing the
Administration to negotiate with Smart City Media, the second-ranked proposer; and further
require that the final agreement be subject to prior approval of the Mayor and City Commission.
PASSED AND ADOPTED this /y day of DQCe"tkr-
2022.
7...v
ATTEST:
DEC 1 6 2022
1 ,32-ze-_______
RAFAEL E. GRANADO, CITY CLERK DAN GELBER, MAYOR
APPROVED AS TO :`4PD?'';, . ,.C',y,
FORM &LANGUAGE ``:'-R-•ca
&FOR EXECUTION ' ,,04'`''
�J •
':111(DRP oRATED)
City Attorney .gfer Date ,•
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ATTACHMENT B
ADDENDUM AND RFP SOLICITATION
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MIAMI BEACH
Request for Proposals (RFP)
2022-040-KB
Design, Manufacture, Install, Operate, and Maintain
Interactive Digital Media Kiosks
TABLE OF CONTENTS
SOLICITATION SECTIONS:
0100 INSTRUCTIONS TO PROPOSERS
0200 GENERAL CONDITIONS
0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT
0400 PROPOSAL EVALUATION
APPENDICES:
APPENDIX A GENERAL SPECIFICATIONS
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MIAMI BEACH
SECTION 0100 INSTRUCTIONS TO PROPOSERS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and revenue proposals(the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein.All documents released in connection with this solicitation,including all appendixes and
addenda,whether included herein or released under separate cover,comprise the solicitation,and are complementary
to one another and together establish the complete terms, conditions and obligations of the Proposers and,
subsequently,the successful Proposer(s) (the"contractor[s]")if this RFP results in an award.
The City utilizes Periscope S2G (formally known as BidSync) (www.periscopeholdings:com or www.bidsync.com)for
automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any
addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through
Periscope S2G must register immediately with Periscope S2G to assure it receives any addendum issued to this RFP.
Failure to receive an addendum may result in disqualification of proposal submitted.
2. BACKGROUND & PURPOSE: On August 24, 2021, the City received an unsolicited proposal to Florida Statute
255.065 for Interactive Digital Kioks.On January 20,2022,via Resolution 2022-31989,the City Commission accepted
the unsolicited proposal for futher consideration and directed the Administration to seek alternative proposals for the
same project purpose as the unsolicited proposal for the manufacturing, installation, maintenance, and operation of
interactive digital kiosks.
The purpose of this RFP to allow interested parties to submit competing proposals to the unsolicited proposal received
by the City. Proposals submitted pursuant to this RFP should carefully consider and incorporate the specifications
included in Appendix A.
The City will not permit the installation of an advertising freestanding kiosk within any area of the Public Right-
of-Way located within 250 feet from the closest edge of any Bus Shelter
Proposals must be submitted in accordance with Section 0300.Only proposals that meet the minimum eligibility criteria
established in Section 0300 will be considered. Proposals that do not meet the minimum eligibility requirements will
be deemed non-responsive. Responsive proposals will be evaluated in accordance with the criteria established in
Section 0400.
3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows:
•
RFP Issued April 12,2022
Pre-Proposal Meeting April 28,2022 at 11:00 am ET
Join on your computer or mobile app
Click here to loin the meeting
Or call in(audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 298 015 349#
Deadline for Receipt of Questions June 13,2021 at 5:00 pm ET
Responses Due July 11,2022 at 3:00 pm ET
Join on your computer or mobile app
Click here to loin the meeting
Or call in(audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 824 636 36#
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Evaluation Committee Review TBD
Tentative Commission Approval TBD
Contract Negotiations Following Commission Approval
4 PROCUREMENT CONTACT:Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: - Telephone: Email:
Kris Bada,Contractiri. Officer III .305-673-7490 kris bada• miamibeachfl..ov
dditionally, the City Clerk is to be co•ied on all communications via email at: RafaelGranado@miamibeachfl. ov;
or via facsimile: 786-394-4188.
The Bid Title/number shall be referenced on all correspondence. All questions or requests for,clarification must be
received no later than 30 calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
5. PRE-PROPOSAL MEETING OR.SITE VISIT(S). A pre-proposal meeting or site visit(s) may be scheduled.
Attendance for the pre-proposal meeting shall be via web conference and recommended as a source of information
but is not mandatory. Proposers interested in participating in the Pre-Proposal Meeting must follow these steps:
Join on your computer or mobile app
Click here to join the meeting
Or call in(audio only)
+1 786-636-1480 United States, Miami
Phone Conference ID: 298 015 349#
Proposers who are participating should send an email to the contact person listed in this RFP expressing their intent
to participate.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). The City, by means of Addenda will issue interpretations or written addenda
clarifications considered necessary by the City in response to questions.Only questions answered by written addenda
will be binding and may supersede terms noted in this solicitation:Addendum will be released through Periscope S2G.
Any prospective proposer who has received this RFP by any means other than through Periscope S2G must register
immediately with Periscope S2G to assure it receives any addendum issued to this RFP. Failure to receive an
addendum may result in disqualification of proposal. Written questions should be received no later than the date
outlined in the Anticipated RFP Timetable section.
7.CONE OF SILENCE.This RFP is subject to,and all proposers are expected to be or become familiar with,the City's
Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible
for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any
and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-
compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact
named herein with a copy to the City Clerk atrafaelgranado@miamibeachfl.gov
8.ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal,the City reserves the right to require
additional information from Proposers (or Proposer team members or sub-consultants)to determine: qualifications
(including, but not limited to litigation history, regulatory action, or additional references); and financial capability
(including,but not limited to,annual reviewed/audited financial statements.with the auditors notes for each of their last
two complete fiscal years). _
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9. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary,to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,and/or
failure to make such evaluations,investigations,and examinations,will not relieve the Proposer from any obligation to
comply with every detail and with all provisions and requirements of the contract,and will not be accepted as a basis
for any subsequent claim whatsoever for any monetary consideration On the part of the Proposer.
10.DETERMINATION OF AWARD.The City Manager may appoint an evaluation committee to assist in the evaluation
of proposals received;The evaluation committee is advisory only to the city manager.The city manager may consider
the information provided by the evaluation committee process and/or may utilize other information deemed
relevant. The City Manager's recommendation need not be consistent with the information provided bythe evaluation
committee process and takes into consideration Miami Beach City Code Section 2=369, including the following
considerations:
(1)The ability,capacity and skill of the Proposer to perform the contract.
(2)Whether the Proposer can perform the contract within the time specified,without delay or
interference.
(3)The character, integrity, reputation,judgment,experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts,
(5)The previous and existing compliance by the Proposer with laws and ordinances relating to.the
contract.
The City Manager may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of
the City or.may recommend rejection of all proposals. The City Commission shall consider the City Manager's
recommendation and may approve such recommendation. The City Commission may also, at its option, reject the
City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of
the City,or it may also reject all Proposals.
1.1.NEGOTIATIONS.Following selection,the City reserves the right to enter into.further negotiations with the selected
Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected
Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by
Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an
Agreement has been agreed to; approved by the City;and executed by the parties.
12. E-VERIFY. As a.contractor you are obligated to comply with the provisions of Section 448.095, Fla. Stat.,
"Employment Eligibility."Therefore, you shall utilize the U.S. Department of Homeland Security's E-Venfy system to
verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall
expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize
the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees
hired by the subcontractor during the Contract term.
13. PERISCOPE S2G (FORMERLY BIDSYNC). The Procurement Department utilizes Periscope S2G, Supplier-to-
Government electronic bidding (e-Bid) platform: If you would like to be notified of available competitive solicitations
released by the City you must register and complete your vendor qualifications through Periscope S2G, Supplier-to-
Government.www.bidsync.com/Miami-Beach. 'Registration is easy and will only take a few minutes. For detailed
instructions on how to register, complete vendor qualifications and submit electronic bids visit
https://www.miamibeach&oov/city-hall/procurement/for-approva l-how-to-become=a-vendor/.
Should you have any questions regarding this system or registration,please visit the above link or contact Periscope
S2G, Supplier-to-Government at support@bidsync.com or 800.990.9339,option 1,option 1.
14. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF SERVICE (VSS). In addition to
registering with Periscope S2G, the City encourages vendors to register with our online Vendor Self-'Service web
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page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor
Self-Service(VSS)webpage(httpsa/selfservice.miamibeachfl.qov/vssNendors/default.aspx)will also provide you with
purchase orders and payment information.
Should youhave any questions and/or comments,do not hesitate to submit them to vendorsupport(a miamibeachfl.gov
15.SUPPLIER DIVERSITY.In an effortto increase the number and diversity of supplier options in the procurement
of goods and services, the City has established a registry of LGBT-owned businesses, as certified by the National
LGBT Chamber of Commerce(NGLCC)and small and disadvantaged businesses,as certified by Miami-Dade County.
See authorizing resolutions here.
If your company is certified as an LGBT-owned business by NGLCC, or as a small or disadvantaged business by
Miami-Dade County, click on the link below to be added to the City's supplier registry(Vendor Self-Service) and bid
system(Periscope S2G,Supplier-to-Government).These are two different systems and it is important that you register
for both.
Click to see acceptable certification and to register: https://www.miamibeachfl.qov/city-hall/procurementlhow-to-
become-a-vendor/:
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SECTION 0200 GENERAL CONDITIONS
1. TERMS & CONDITIONS —SERVICES. By virtue of submitting a proposal in response to this solicitation,
Proposer agrees to be bound by and in compliance with the Terms and Conditions for Services(dated April
13,2020), incorporated herein,which may be found at the following link:
https://www.m i amibeachfl.gov/city-hall/procurement/stand ard-terms-and-conditions/
2. GENERAL CONDITIONS — CONSTRUCTION. By virtue of submitting a proposal in response to this
solicitation, Proposer agrees to be bound by and in compliance with the General Conditions for Construction
(dated April 13,2020), incorporated herein,which may be found at the following link:
httos://www.rniamibeachfl. ov/city-haII/procurement/standard-terms-and-conditions/
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SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1.ELECTRONIC RESPONSES(ONLY).Proposals must be submitted electronically through Periscope S2G(formerly
BidSync) on or before the date and time indicated. Hard copy proposals or proposals received through email or
facsimile are not acceptable and will be rejected.
A proposer may submit a modified proposal to replace all or any portion of a previously submitted proposal until the
deadline for proposal submittals. The City will only consider the latest version of the bid.
Electronic proposal submissions may require the uploading of attachments. All documents should be attached as
separate files in accordance with the instructions included in Section 4, below. Attachments containing embedded
documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to assure that its bid, including
all attachments, is uploaded successfully.
Only proposal submittals received, and time stamped by Periscope S2G (formerly BidSync) prior to the proposal
submittal deadline shall be accepted as timely submitted. Late bids cannot be submitted and will not be accepted.
Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical
issues must be submitted to Periscope S2G (formerly BidSync) by contacting (800) 990-9339 (toll free) or
S2G�?a,periscopeholdings.com.The City cannot assist with technical issues regarding submittals and will in no way be
responsible for delays caused by any technical or other issue.
It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in BidSync prior
to the deadline for proposal submittals.
2. NON-RESPONSIVENESS, Failure to submit the following requirements shall result in a determination of non-
responsiveness. Non-responsive proposals will not be considered.
1. Bid Submittal Questionnaire
2. Failure to comply with Minimum Eligibility Requirement(See Appendix A, Section Al).
3. Revenue Proposal(Tab 5).
3.OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Bid Submittal Questionnaire
(submitted electronically) and the Revenue Proposal with the bid and by the deadline for submittals shall
render a proposal non-responsive. Non-Responsive proposals will not be considered. With the exception of
the Bid Submittal Questionnaire(completed and submitted electronically)and the Revenue Proposal,the City reserves
the right to seek any omitted information/documentation or any additional information from Proposer or other source(s),
including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,
client information, financial information, or any information the City deems necessary to evaluate the capacity of the
Proposer to perform in accordance with contract requirements. Failure to submit any omitted or additional information
in accordance with the City's request shall result in proposal being deemed non-responsive.
4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist
the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed
in accordance with the tabs,and sections as specified below.The electronic submittal should be tabbed as enumerated
below and contain a table of contents with page references. The electronic proposal shall be submitted through the
"Line Items"attachment tab in Periscope S2G.
TAB 1 Cover Letter&Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact
for the purposes of this solicitation.
1.2 Minimum Qualifications Requirements. The minimum requirements for this solicitation are listed below.
Bidder shall submit the required submittal(s)documenting compliance with each minimum requirement. Proposers
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that fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid
considered. Submit verifiable information documenting compliance with the following minimum qualification
requirement(s):
Bidder(defined as the proposing firm)or its principal(s)shall have at least one(1)contract with a public agency
for at least three(3)digital media kiosks(similar in function to what is proposed).Said contract must have been
awarded within the last five (5)years.
SUBMITTAL REQUIREMENT: For each contract submitted as documentation of the minimum qualification
requirement,provide: 1)firm name(or principal),2)contact individual name&title,3)address,4)telephone,
5)contact's email and 6)narrative on scope of services provided.
TAB 2 Experience& Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the relevant experience and proven
track record of the firm and/or its principals in the installation, maintenance and operations of digital media kiosks
in municipal right of ways and other public areas. For each project that the Proposer submits as evidence of similar
experience for the firm and/or any principal, the following is required: project description, agency name, agency
contact, installation date, contact telephone & email, and year(s) and term of contract. For each project, identify
whether the experience is for the firm or for a principal(include name of principal).
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used
for this project if awarded, the role that each team member will play in providing the services detailed herein and
each team members' qualifications regarding the role identified. A resume of each individual, including education,
experience,and any other pertinent information, shall be included for each Proposal team member to be assigned
to this contract.
TAB 3 Technology and Services
Submit detailed information addressing the technology and services proposed, including how Proposer will
achieve each portion of the scope of services and technical requirements outlined in Appendix A, Minimum
Requirements and Specifications, including detailed information, as applicable, which addresses, but need not
be limited to:
• Kiosk Design. Proposers shall include full drawings of the proposed exterior design, including any
customizations that are specific for Miami Beach.
• Proven Technology. Proposers shall demonstrate during oral presentations and, possibly, at other times,
as determined by the City Manager, a fully functional version of proposed kiosk (the "sample kiosk") that
demonstrates the functionality stipulated in this solicitation and that is already deployed at another location
by the Proposer. While design is important, the "sample kiosk" design need not be consistent with the
proposed design; however,all technology components and functionality must be consistent with an already
deployed kiosk.
• Compliance. Indicate in detail how the proposed equipment meets or exceeds all applicable building/zoning
code requirements.
• Maintenance. Indicate the capability of the equipment to resist graffiti, whether its weatherproof, and the
ability of the equipment to operate at high heat and humidity without breakdown. Provide details on the
proposed maintenance program.
• Functionality. Provide details on system functionality such as: capabilities to incorporate accessible
technologies for the visually impaired and ADA compliance, connectivity to smart phones, touchscreen
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capabilities,customized mapping and way finding to points of interest,real time public transit,surveying tools
and integration of social media, games and other applications used to encourage user engagement,
pedestrian counting, air quality monitoring and other Smart City technologies.
• Retained Advertising.The City shall retain,at a minimum, 12.5%of advertising availability for its purposes,
proposers are encouraged to offer amounts in excess of 12.5%in its proposal to the City
• Other Value-Added Offerings. Submit any other unique offerings that will enhance the user experience
and the Miami Beach brand as a world class destination and leader in urban technology.
Responses shall be in sufficient detail and include supporting documentation, as applicable,which will allow the
Evaluation Committee to complete a fully review and score the proposed scope of services.
TAB 4 Term&Revenue Proposal
4.1 Term. Submit the proposed term of contract proposed not to exceed 20 years. The City reserves the right to
negotiate term.
i
4.2 Revenue to the City. Submit a detailed schedule, including initial payment and ongoing annual payments to
the City for the duration of the term proposed. Responses should indicate, as applicable:
2) initial upfront payment to the City;
3) schedule of proposed minimum monthly payments with an annual escalator;
4)summary of any other payments or compensation proposed.
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SECTION 0400 PROPOSAL EVALUATION
1.EVALUATION COMMITTEE INITIAL REVIEW OF PROPOSALS.An Evaluation Committee,appointed by the City
Manager, shall meet to evaluate and rank each responsive Statement of Qualifications received in accordance with
the criteria set forth in Sub-section 4 below. The Evaluation Committee may complete the initial review of proposals
with or without presentations.The Evaluation Committee's scores and rankings are only advisory to the City Manager,
who will utilize the results to take one of the following actions:
a. Recommend that the City Commission authorize negotiations or award a contract to one or more firms in
accordance with Section 0100, Sub-section 10; or
b. Recommend that the City Commission short-list one or more firms for further consideration by the
Evaluation Committee; or
c. Recommend to the City Commission that all firms,if more than one(1)responsive submittal is received, be
rejected.
2. PRESENTATIONS BY SHORT-LISTED FIRMS. If a short-listing of firms responding to this RFP is approved, the
short-listed firms may be required to make presentations to and be interviewed by the Evaluation Committee. In further
considering the short-listed firms,the Evaluation Committee will utilize the criteria set forth in Sub-section 4 below.
3.TECHNICAL ADVISORS.The City, in its discretion,may utilize technical or other advisers to assist the evaluation
committee or the City Manager in the evaluation of proposals.
4.QUALITATIVE AND QUANTITATIVE CRITERIA.The first step will consist of the qualitative criteria listed below to
be considered by the Evaluation Committee.The second step will consist of quantitative criteria established below to
be added to the Evaluation Committee results by the Procurement Department.
Qualitative Criteria Maximum Points
(Points Assigned by Evaluation Committee)
Experience &Qualifications I 40
Technology and Scope of Services 30
Term and Revenue Proposal 30
TOTAL AVAILABLE POINTS for Qualitative Criteria 100
Quantitative Criteria Maximum Points
(Points Assigned by Procurement Department)
Veteran's Preference Points 5
TOTAL AVAILABLE POINTS for Qualitative and 105
Quantitative
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5. EVALUATION COMMITTEE RANKING FOR QUALITATIVE AND QUANTITATIVE FACTORS. The sum of
qualitative and quantitative scores will be converted to rankings in accordance with the example below.
Bidder A Bidder B Bidder C
Qualitative Points 82 76 80
Committee Quantitative Points 22 15 12
Member 1 Total 104 91 92
Rank 1 3 2
Qualitative Points 79 85 72
Committee Quantitative Points 22 15 12
Member 2 Total 101 100 84
Rank 1 2 3
Qualitative Points 80 74 66
Committee Quantitative Points 22 15 12
Member 2 Total 102 89 78
Rank 1 2 3
Low Aggregate Score 3 7 8
Final Ranking' 1 2 3
5.DETERMINATION OF AWARD.The City Manager shall consider qualitative and quantitative factors,in accordance
with Sub-section 2 and 3 above, to recommend the Proposer(s)he deems to be in the best interest of the City or may
recommend rejection of all proposals.The City Manager may also consider feedback or information provided by staff,
consultants or any other third-party in developing an award recommendation. The City Manager's recommendation
need not be consistent with the information provided by the evaluation committee process and takes into consideration
Miami Beach City Code Section 2-369, including the following considerations:
(1)The ability, capacity and skill of the Proposer to perform the contract.
(2)Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Manager may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of
the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's
recommendation and may approve such recommendation. The City Commission may also, at its option, reject the
City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of
the City, or it may also reject all Proposals.
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APPENDIX A
Specifications
2022-040-KB
Design, Manufacture, Install,
Operate, and Maintain Interactive
Digital Media Kiosks
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
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Al.Scope of Work.
The selected proposer shall be responsible for the design,fabrication, installation and operation of
interactive digital media kiosks (the "kiosks") in the public right-of-way, principally located on
sidewalks and other public areas (as authorized by the City Manager), including all permits and
approvals,and coordination with other public or private agencies as may be required. It is estimated
that no more than fifteen units will be installed initially at various locations throughout the City,which
may include Lincoln Road, Convention Center, Ocean Drive, 415t Street area,and the North Beach
area. The locations and the number kiosks will be determined at a later date. Additional units and
locations may be considered by the City to include potential bus shelters at key transfer points.
Respondent will be responsible for 100%for all costs of the kiosks program,with portion of revenue
to be shared with the City.
The kiosks improve the experience of residents and visitors within Miami Beach through the use and
implementation of"Smart City"technology.A"Smart City'is an urban development vision to integrate
multiple information and communication technology and Internet of solutions in a secure fashion to
manage a city's assets. The goal of building a smart city is to improve quality of life by using urban
informatics and technology to improve the efficiency of services and meet residents' needs.
Functionality should include:
•providing information on transit options; and
• providing wayfinding information to civic and cultural institutions, restaurants, retail and other
business;and
•providing information on local events; and
•serving as a critical dissemination point for City messages during emergencies;and
•serving as a surveying tool to solicit feedback from residents and visitors.
A2.Demonstration Units.Proposers maybe required to temporarily install a fully functional"sample
kiosks"in a public space, to be designated by the City at a later date,to provide the Administration
and the public to interact with the proposed units.
Proposers shall demonstrate during oral presentations and,possibly,at other times, as determined
by the City Manager, a fully functional version of proposed kiosk (the "sample kiosk") that
demonstrates the functionality stipulated in this solicitation and that is already deployed at another
location by the Proposer.While design is important,the"sample kiosk"design need not be consistent
with the proposed design;however,all technology components and functionality must be consistent
with an already deployed kiosk.
A2.Specifications.
1. Interactive kiosk units shall:
• Be freestanding, installed in exterior location and capable of exceeding all
applicable building codes. Electrical and communication connections shall be
installed as part of the kiosk by the contractor.
• Be weatherproof,including ability to operate at high heat and humidity.
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• Be graffiti-resistant and durable including procedures for preventing and rectifying
damage from inclement weather,dirt and vandals. Removal of any graffiti shall be
the responsibility of the contractor. Failure to remove any graffiti may cause the city
to remove such graffiti and/or cover/remove the kiosk and charge the contractor for
such work.
• Be fully American with Disabilities Act(ADA) compliant, including adjusting height
of content and interactive features for users in wheelchairs. Each kiosk must meet
American with Disabilities Act (ADA) regulations including approach height/reach
requirements and accessibility for visually impaired.
• Include a directory that allows for opportunities to incorporate accessible
technologies for the visually impaired and be equipped with the ability to connect
with smart phones that can direct user to a web based information center.
• Be interactive with users allowing for the navigation of screens and applications by
employing touchscreen technology as primary interface of device.
• Allow for the display of advertising,as approved by the City,when passive,but upon
engagement by a user;the advertising must be minimized or eliminated to take a
secondary position to interactive content.
• Be location aware, providing customized mapping and wayfinding to points of
interest nearby and through-out the City,inclusive of options for walking and public
transit,including real time arrival and departure information.
• Provide filtering to search by category of activity, including transit options;civic and
cultural institutions, restaurants; retail and other business; local events, City
messaging and surveying. Should include rational sorting protocol including
proximity and type(such as by cuisine,where appropriate). Must include procedure
for ensuring this contact is up to date,accurate and relevant. Must include transfer
protocol to share mapping information with user's mobile devices.
• Provide surveying options, including ability to pose questions to users, collect
answers and disseminate to City.
• Include the option of integration of social media, games and other applications to
encourage user engagement.
• Have the.ability to switch between English and Spanish, with support for other
languages if required at later date.
• The software for this project must provide for remote, easy and efficient additions
and deletions of data and content, including graphics and photographs. The
respondent will be charged with the daily management of content on these kiosks.
Some content will be static (i.e. attractions). Some will change periodically (i.e.
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names of stores and businesses,goods and services).Some will change constantly,
even daily(i.e.promotions and events).
• Integrate the City's existing graphical palette into the program/software. Copies of
some of the City's logo and graphic palette can be viewed on the City of Miami
Beach web site(www.miamibeachfi.gov).
• The respondent will also provide the content for the kiosk project.This includes all
photographs and images, narratives, business and building names and addresses,
goods and services provided by business, as well as attractions and events. It is
expected that the selected vender will adapt these files for interactive touch screen
mapping.
• The respondent shall propose a custom design of exterior of unit to create design
unique to Miami Beach.
2. ADVERTISING GUIDELINES
A. All advertising accepted for placement will comply with Federal, State, Miami-Dade
County, and existing City of Miami Beach laws, rules and regulations. Revisions to the City
Code will likely be required to permit general advertising within the kiosks.The City will retain
the right and ability to identify the quantity and location of any proposed advertising program.
The City reserves the right to approve or disapprove of any advertising and can request that
it be removed at any time.
B.The Contractor shall neither accept for display, install, nor maintain any advertisement
that falls within one or more of the following categories:
1. Unlawful or illegal goods,services or activities.
2. Tobacco or tobacco related products.
3. Firearms.
4. Sexual services,programs or products.
5. Political candidates or political issues.
6. An advertiser that is a competing brand of non-alcoholic beverage to the City's
pouring rights provider(Please see category exclusion portion below).
C.Advertising for alcoholic beverages shall not be permitted within 250 feet of any school,
day care or house of worship.
D.Any such prohibited material displayed or placed shall be immediately removed by
Contractor upon notice from the City.
3. EXCLUSIVITY ZONE
The City will not permit the installation of an advertising freestanding kiosk within any area
of the Public Right-of-Way located within 250 feet from the closest edge of any Bus Shelter
(the"Exclusivity Zone"). Moreover, notwithstanding the foregoing exclusivity zone,the City,
on its own or through a separate provider,reserves the right to place advertising freestanding
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kiosk on any portion of Lincoln Road, even if certain parts of Lincoln Road fall within the
Exclusivity Zone.
4. INSTALLATION AND MAINTENANCE
The successful contractor will be responsible for the design, fabrication, installation and
operational investment of the kiosks. Contractor shall maintain kiosks in good condition and
repair and shall be solely responsible for the maintenance,cleaning,repair and replacement.
In the event a kiosk is damaged or defaced in any manner it must be removed or repaired
by the contractor within 3 days.
Depending on the extent/content of the graffiti/damage, the. City may request immediate
covering of the kiosk and removal/ repair within 12 hours. Should the Contractor fail to
correct damages in the event of incident within the specified time frames, the City may
repair/remove the kiosks and charge the contractor all costs associated with non-
performance.
5. PERFORMANCE BOND OR ALTERNATE SECURITY
The successful contractor shall furnish the City with a security deposit,in an amount agreed
to by the City.Said security shall serve to secure the successful contractor's performance in
accordance with the installation and maintenance provisions of the agreement. In the event
the successful proposer fails to perform in accordance with said provisions, the City may
retain said security, as well as pursue any and all other legal remedies provided in the
agreement,or as may be provided by applicable law.
6. LICENSES, PERMITS AND FEES. The contractor shall obtain and pay for all licenses,
permits and inspection fees required for this project; and shall comply with all laws,
ordinances,regulations and building code requirements applicable to the work contemplated
herein related to the installation and proper functioning of the kiosks machines. Damages,
penalties and or fines imposed on the City or the contractor for failure to obtain required
licenses, permits or fines shall be borne by the contractor.
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ATTACHMENT C
SUNBIZ& PROPOSAL RESPONSE TO RFP
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p .j c,nr. n- CnR^r'G 6T OAF.
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12ePartment of Stale I Division of Corporations / Search Records / Search by n i Name/
Detail by Entity Name
Foreign Limited Liability Company
IKE SMART CITY, LLC
Filing Information
Document Number M18000006181
FEI/EIN Number 81-2915656
Date Filed 06/28/2018
State DE
Status ACTIVE
Last Event LC STMNT OF RA/RO CHG
Event Date Filed 12/09/2020
Event Effective Date NONE
Principal Address
250 N HARTFORD AVE
COLUMBUS, OH 43222
MailingAddre
250 N HARTFORD AVE
COLUMBUS, OH 43222
Registered Agent Name&Address
CORPORATION SERVICE COMPANY
1201 HAYS STREET
TALLAHASSEE, FL 32301-2525
Name Changed: 12/09/2020
Address Changed: 12/09/2020
Authorized Person(s)Detail
Name&Address
Title CEO, MEMBER
SCANTLAND, PETER D
250 N HARTFORD AVE
COLUMBUS, OH 43222
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Title COO
BORCHERS, ADAM J
250 N HARTFORD AVE
COLUMBUS, OH 43222
Annual Repo tt
Report Year Filed Date
2020 03/17/2020
2021 04/08/2021
2022 04/29/2022
Document Imaggs
04/29/2022-ANNUAL REPORT View mage in PDF format
94/08i2021 --ANNUAL REPORT View mage in PDF format
12/09/2020-CORLCRACHG View mage in PDF format
0317/2020 -ANNUAL REPORT View mage in PDF format
01/06/2020 LC Amendment View mage in PDF format
04/09/2019--ANNUAL REPORT View mage in PDF format
06/280018-Foreiggll miter View mage in PDF format
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SMART
I ke CITY
.,+ Proposal Response for The City of Miarni Beach:
• Ili" Solicitation 2022-040-KB
DESIGN.MANUFACTURE INSTAL, OPERATE AND
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• UV'5.2022
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WASHINGTON AVENUE RID OCEAN DRIVE ASSOCIATION
BOARD Of
trot E WrightOcean Drive DIRECTORS
1234 WeSh ogton Ave 4204
Miami Beach.ft 33139
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June 1.2021 temrMm Haar
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Dear CAy Manager Alma Hudak
Tice Honorable alms Madam Secretory
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businesses cannot pay for elevated placement,we believe that the kiosks would true traffic to tonne/ence on in impteme tte,l n
the small,local shops and restaurants on Washington Avenue. the ODa Han'esmar upgravtoa the Beadt's evnne craw haulIncline wage without May till Matb Cavuw
elevate the pcdestron ereereence an Ocean lame and throughout the any tot render/nand tlO tar xvmaterks
The BID is exalted about the possibility of using the IKE kiosks to oromote its events.and to nsItens The ter all.W'saanastk buthest outings enure the people are kaoline About CI that the
enhance safety during these events through lKE's emergency features We an hopeful that the teach kin Ur OW icO't emergency limnpnany and WAN to eeatekght through°.the Beech MnCOh
City sees the value in the IKE program,and will choose so move fonvard with this initiative. will enhance beam repaint and abhor sense d safety as they wee en our meets.many of wt.wt V&EResrovront
esinennyroo del We were pkaeel hear,from the IKE Snap CM team abut then mien.to prow
We believe that between B and 101KE kiosks could be installed on nett on a Custom...the Mott content and hardware to reelect eve khans Bead,u,tsue
branding andclwaner Mope*done.these kiosks os ready heb us tat°r now ewer wove rpmfemak
Washington Avenue alone,and that there Is an opportunity for over 30 kiosks lheoughout the •Formes taunt wrrenth do
other key streets Awkn NOW
As noted abw,neynbnn con turn as kheeni and corn Gables new installed tat sou,or are
iwefOrsUle,the City of AetamiiT installing near 150 kiosks We also understand nrtune lit hoda tom summer webekey*Hattneen IMP anaev+nartc henna arohevee aeare,ndy
that the City may allocate a portion of the revenue that is received from tins 300lrtt to Cultural sun uts n sprdion ern.wash t e Mural vthaewe owhaw len bet rises l Seth t ace alanapenrnr
proven.aurare a lamhe wenthedega for,n the os,toe forward
mans..wonuKrnrur Lpnw
activations on W+shMgtan Avenue(as well as Ocean Delve and Collins Avenue),which would be Mimi Beach,our encourage the admnnnpon CO mow lonrare e.peemovev vim<onpanuon
tremendously impactfu.for the BID. or this waeerne proµwt We urgently need toreprove toe pedennen erperienre Set Mtam akmb raker
&arch. Roman rn
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Bm rely ) w / cear,pAt Tropical
yE Wright �. cafe
EAecutivn Director Cec
Washington Avenue BIB [ryrserw P,r,lC
den vekae
be..Wetter
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TAE'.LE OF CONTENTS i - +{,�
_ _. \ 3`,'`_
1. Cover Letter& Minimum Qualification Requirements 2 —� • * ` ;0
1.1 Cover Letter and Table of Contents 3 - - . '`
1.2 Minimum Qualifications Requirements 6 / 4 4
�',
2. Experience & Qualifications 9 ~` y;*---
2.1 Qualifications of Proposing Firm 10 /�
2.2 Qualifications of Proposer Team 21 _ lerli'{• `
3. Technology and Services 34
3.1 Kiosk Design 35 .
3.2 Proven Technology 46
3.3 Compliance 47 ' . .
3.4 Maintenance 48 ti _3.5 Functionality 54 -
f
3.6 Retained Advertising 81 `� A.l
3.7 Other Value Added Offerings 86 1y / �.
4. Term & Revenue Proposal 97 '
4.1 Term 98
4.2 Revenue to the City 99 t .
�+ 1
ti
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IKE Smart City is the only vendor with the qualifications and expe ence,Pcessary to deliver the<Prv4e •equested by the City of Miami Beach Since our inception in 2015.
IKE Smart City has been selected in every competitive RFP that has resulted in the deployment of interactive kiosks in the public right-of-way.
UNPARALLELED EXPERIENCE EXPERT AND VERTICALLY INTEGRATED TEAM
IKE Smart City has a deep understanding of working with municipalities to construct in the To deliver a world-class turnkey kiosk solution.IKE Smart City has a
nght-of-way and has unparalleled experience permitting.installing,and operating interactive vertically integrated team versed in all phases of kiosk deployment and
kiosks In sidewalks across the country.IKE Smart City has operation,including Project Management.Design.Software Development.
Manufacturing.Construction/Installation.Content Management.Operations)
Maintenance,and Advertising Sales.Importantly.IKE Smart City is the only
cp c mcdel sp _nc, 1•, __ _c1;10_cmrpl, ti kiosk vendor with
ha, fvlr—ai;C L icr V.
Ar r l,..se S.'I'c., ( 1•1,a s -login r r .i.:n.e`il on ie_ur,o• e.r,ruc
c.i • 'ert wrap(arlirillii outreHC'- i i'lrh nl;r<et Sr Oat the IKE +c:r ilse ,�r ✓[kir:yk�
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H y1 FINANCIAL STABILITY
'•f IKE Smart City is well capital,zed and able to Invest in the success of the
rr program in Miami Beach and nationwide.with
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SCOPE OF SERVICES
Across all of the cities listed below.IKE Smart City has a contract to manufacture,install,maintain,and manage interactive digital kiosks in the public right-of-way at nc cost to the city
All IKE kiosks provide a best-in-class hardware and software system,delivering valuab!e smart city services through interactive,vivid touchscreens and a suite of applications.
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SCOPE OF SERVICES
For the cities listed below,IKE Smart City has been selected to manufacture.install maintain and manage interactive digital kiosks in the public right-of-way at no cost to the city.
All IKE kiosks provide a best-in-class hardware and software system,delivering valuable smart city services through interactive,vivid touchscreens and a suite or applications.
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Phoenix,AZ City it Phoenix Nei Knudson drector. 200 W Washington Si.Sth Floor I602f 762 6137 -
Street Transportation Deparlmem Phoenn.AZ 85D03 �m knudsonephoentz.gov 03 2027
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EXPERIENCE &
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QUALIFICATIONS
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HE LEADER IN I"r, , EkA�_ 'V ��'�_�! J_>k �M �� -e. j _ i
For the past seven years.IKE Smart City has been singularly focused on evolving the ,i . - .� t
r
interactive kiosk experience,investing heavily in our software and nerdware to deliv' BERKELEY ATLANTA HOUSTON
tsr most technologically advanced platform available and refining our practices
through our extensive work Sr cities ■f .it •
IKE Smart City's expertise in product,technology and construction engineering j _ ���II� I�M�!
enables us to lead the smart city market with continuous innovation,customization, y ,y 1
and updates that leverage quickly moving technology and construction needs.In the -t 14 �•_ r
past four years alone.we have designed,updated.and released three generations of
IKE kiosks and scaled our proprietary software platform to accommodate the growth TF M PF TAMPA DETROIT
of our business.
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Exceptional operational standards are a hall^park of our company and we are staffedNit I ! A
t i1 r _ 1 .
with top-tier subject matter experts who work in a vertically integrated team to .� .._ 1.•rr +• i ^ ,. 44.
Implement and manage all aspects of the IKE program including I 01
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IKE Smart City's success is an amalgamation of our people,product,am. CLEVELAND ST. LOUIS B- M
processes.and this proven formula has led to IKE's selection by cities
nationwide and established us as the leader in interactive digital kiosks. f r .')
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IKE interactive digital kiosks deliver valuable smart city services and reinforce Ire City of Miami Beach's brand
as a progressive innovator by driving three fundamental objectives of a vibrant,pedestrian-oriented destination.
OBJECTIVES IKE PLATFORM '141,"- ,
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DISCOVERY
O., , S,ii,m E ig.•:eering team has decades of
• _olIechve experience deve aping solutions for consumer Yr
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and business aopl cations.We nave full-stack expertise ..
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s sgingtem from1 autif lly deresigned
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IKE is built on a flexrblo data platform that seamlessly v- I
integrates With th•rd-party services and city systems.
Our proorretery software accepts secure data feeds f -
configured in a multi-tenant content managemem system
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to update iKEis content m real tune.
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EOUITY _ * :IKE Smart City rs continuacy investing in pla!lorminnovations based on usage Vends.technological IC
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partners Software updates and new features are
implemented regularly
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DocuSign Envelope ID:FACD29F0-875E-4677-AE32-DFFF0FAD764F
KE KIOSK NETWORKS NATIONWIDE
LIVE(1M)
• Atlanta,GA • Baltimore,MD
• Berkeley.CA • Cincinnati,OH TN
W/ARMY. OAkOTA
YONIA.
• Cleveland.OH •Columbus.OH YYef IOTA
• Coral Gables,FL • Denver,CO to +-
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• Detroit,MI • Houston,TX Rel.. a.wo MICR*.
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IKE Smart City has several years of experience working in South Florida,most lei .q II
notably with our IKE installanors in Miami and Coral Gables. ,� .. F• f ' • -.
in March of 2020.the Miami City Commission approved an ordinance amending •i•
Chapter 54 of the City Code.allowing for the placement of advertising-funded
,gin /•
interactive kiosks within the right-of-way or on City-owned property.In April of . I A r 4
2020.the Miami City Commission approved a contract between our company
and the City for the nstallation of up to 150 IKE kiosks citywice The first kiosks C� E� _ -
went live in June of 2021 in the neighborhood of Wynwood and the network
extends Into Downtown,Brickell,Overtown.and Coconut Grove. Watch Miami Mayor Francis Suarez discuss how IKE adds value to
the City in an episode of his social media video series.Cafecito Talk.
in Coral Gables,we installed four Kiosks along the Miracle Mile and Giralda
in August of 2019 The kiosk usage numbers were so significant that in 2020, - 6
the City decided to extend the contract to allow for additional IKE locations "ma.
throughout the Gables.The second phase of installations took place in 2021
beginning with a kiosk near City Halt �►�
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MAYOR FRANCIS SHAPES 'A r rr��
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CITY OF MIAMI CITY OF CORAL GAB, It
IFAlf Nor,ego Be/Nys Perez 9
FIRST INSTALL'':i 1 FIRST INSTALL'' ?• ' il i
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YEARS AND TERM OP CONTRACT YEARS AND TERM OF CONTRACT,
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her extensive research Tampa is thrilled to incorporate email city waythnding one city with one bright future.Pie installation of tMse IKE kiosks
la ro our public maim.Everyone at IKE(Smart City)has shoran such a great POSO the chy demonstrates our commitment to connoctiWty.The
beef of professionalism and ensures a seamless process from development, tEE kiosks are InhxtnoNvc,showcase the bra our city has to offer
Installation.and technical support to res:deo?o and visitors aloe and further assist our efhats to move
Atianto forward.
ISENIOR ORIREcine OF PUBLIC PROCRAMNINO A OPERATIONS.TAMPA DOWNTOWN PARTNERSHIP I MAYOR ANORE DICK ENs
CITY OF ATIANiA
Representative of its work in improved mobility.small business focus.and innovation,the Tampa T:rough:n RFP process.the City o:Atlanta s Department si lnloririaion Manaeonie iI[AIM)selected IKE
Downtown Partnership(TDP)and the City of Tampa selected IKE Smart City kiosks to activate the vibrant. Smart City in 2020 to nstol'F 120 me active kiosks throughout the Cite Inc°ding 25%of kiosks in encerserved
pedestrian-friendly areas of the City.We worked,.rth TDP and the City to determtre the best locators for areas We worked closely with the City to promote community-building initiatives at the IKE launch event in
30 k asks Ihrmighnnl drn-rntnwn Tampa and the s°imnnding nci;hhnrhnnn5 n an eltnrl to pro,nte disrnni-ry May 2022.including promoting the Mayor's Summer Youth Employment Program and showcasing artwork
of local bus nesses improved mobility via public transit and rotatable access to'esoutces the l:rst IKE went by local artists.The IKE network.is Iwo in Southwest Allaiitu.Inman Park,and Old Fourth Ward and it will 5o0•
live in June of 2021 and:fin City-ow has kiosks in key ocatoris across Downtown the Cl cannel District SCHo exteno inl0 Downtown.Midtot.n,Buckhead Virgmla.Higi'lano,Suinmerhil'.keast End,East Atlanta Village
Tampa.Tampa Heights and East Tampa Mom ingsice-Lenox Park arc several other reighbonc.cs across the C ty
TAMPA DOWNTOWN PARTNERSHIP CITY OF ATLANTA
Shaun Drinkard FIRST INSTALL:6.19 tear Candice A.Prentiss,PMP FIRST INSTALL:111011
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he City al Houston has a lot to offer residents and tourists.The IKE digital rt
• o.*steeled IKE abler Movaughty reviewing other options
asks will he an exciting new amenity to help guide people In various • Q O0It On the market and for and away they stave a wpenor
dhections to enjoy events.restaurants,and so much more.These kiosks on product They also earned the contract because r.l the team Y
one of fhe many ways Houston is moving forward with cowling more walwooie product knowledge,customer service,and attention to detail.
spaces Mot make for a sale,and more pleasant experience.
r yURfvA AMNTON r..a n.ire tlil4 evipWsur,v1NERSNII''•9AI r.VO.i
YAvaR SYIV[STfR TURNER
Alter re,easinu an REP for interactive dt_Ilal kosks.and reviewing competitive sutmrssons,the City of Houston Tre City of 8alhntore and Downtown Partnership or Baltimore(DPOBI selected IKE Snarl City to deploy
awarded tie proles to IKE Smart City e November or 2020 n May of 2021,Houston City Council amended kiosks throughout Dovrntovni Baltlnwre in 2018 IKE,rem line m 2019 in°cations spanning the Bionic,Ails
their rests etude stye cone and approved a ccniracl is tii IKE Smart Cup for the deployment of kiosks i i 14 C.ty Distnc'.Charles Center.redera Hill Inner siarc_or Mt.Vernon Camden`aids.and the inwersOy of Maryland
districts We worked closely with City start,City Council.and neighborhood associations to choose kiosk We worked closely with DP08 on content integration.community messaging,and art programming.
locations and placed 10G of the network in historically underserved communities.Further ter IKF team ',KF played a key role in 1-e FA-tOlhrnilimore campaign,sr,tit siren lea Or DPOB in oarinc•sh•p vnlh Mnrylan_
hold e r ea-h n;laCenl properly owner of a proposed kiosk Incalron to Mal,c^mrnurity`+n'porI IKE Kroskr are Art Place end the Bromo Arts D SiriCI
now 1 ve m Dowrito.iri Limos,.EeDs Midto.:')Museurn Di.sencl Grouter Third Ward vitro Greater Heights
CITY OF HOUSTON DOWNTOWN PARTNERSHIP OF BALTIMORE
Gwendolyn'Gwen'Tillotson eras,INSTALL:2 0-2n2: Lauren Hamilton FIRST INSTALL:1 lE 20'-a
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��(`'ese intelligent waylindlrp kiosks will onaw our atree Nevel a rollout o/tile lust 30 kiosks hFve in Sf Loull Iws OCM noNing short at
Merchants to integrate digitally Into die Ores of downtown Tempe IAl(i.fir ammurMy biros Mvm,and/KE lion gores a0oler and fseyond
visitors But beyond wayfinding,these kinsis will provide public transit fo'more with us and ensure everything hofn Mu logodtxr to operations and
updates,job boards,and social connections throughout downtown. tsfabthtrfdMY went smooth*was high quality and they have more than met
their ongoing maintenance requirements,
fDrR RORFPr D CLERK!,+ Ca
In 2018.Downtown Tempe Authority,the City's largest BID.chose IKE to replace static way/Incline The City of St Louis and SI Louis Development Corporation(SLOCI selected IKE throtgr a competitive REP
throughout its boundaries and facilitate enwronmental initiatives with comprehensive air quality process in 2019 The C!y sought a kiosk olatform that wo.ild support ruined e placeniak tit initiatives including
data After faun:A City Counalmernbci Lauren Kuby connected our learn evuh Arizona State University economic der:'lopment moalby tourism and connectivity IKE was chosen for its advanced software,robust
',enlists studying a co,1efa!roo between all pollution and b,rbuobs-ciolenl wit oppressive c,mtiste'Ills content,superior safety features.and ability to integrate wdh other smart technology,such as the Ciry's
that bloc-.in damaging sand non lee desert.rpday.,air duality data based on screnhlic:eseorch i;a key Smart Street Lights.Dep oyment began in 1020 wt.'IDcatiO ss across Downlb.'rti Old North Sr',ou.'Grand
feature displayed on all IKE kiosks nation de cenual Arts O st riot Benten Part Acede.rryiSherrnan Park and rho Central West End
DOWNTOWN TEMPE AUTNORtr r CITY OF ST LOUIS
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CLEVELAND. Or SAN ANTONIO. TX
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As port of my Sole Smart CLE initiative.Me City of C/evadnd a providing air ore excited ro parmer with IKE Smart City to launch a pilot prograM Of
- several new technoktgies that will help enhance the resident and visitor `tf wintive WVrroi Masks In Sonto t Antonio isat no cods to,C pty ketaxpaov The
experience.The new kiosks are aw oI the tee are works to bow rat sore m a resource r netldenti rind Ws/Mti akke,providing
' rig wayAndina averts and auntie ernpa fun Mion Information,City facility
ensure new investments and capital improvernenta provide opporturHNes rotations and an addition/di ovens,for Communloation with the community.
tor all citizens to have greater digital access. The kiosks will also provide free WI-R and civic engagement opponunhies.
FORMER NAYOR FPANa G.IACKSON N l r <t i t v tr nx I N n
t La FI/L,V, 15 rL.•rYN..v r .r
n January of 2019.Cleveland City Counc'I passed legislation nilowing IKE Sena t City to area re and leptace iKE Smart City eras awarded a conlraCt Dy the City of San Antono through a comnennae REP process in iO17.ice
Outdated stabs rnedw kiosks with IKE and to expand Installations to new Ic,,a:-ions Working closely with the worked closely wit,.the City s Office of Innovafron and mice of Guvelnlel:t&Public Affairs bet the protect also
nlonnng Cor'm:sson and Convnumcations Oepartnrems.local BIDS.arc Desbnat or Cleveland.the IKE tears required coordlnahon oath an additional set of diverse stakeholders who received an allocation of the netv.ork.
began replacing static kIOsks and deploying IKE in-rev,locations in 2019.The City directs the new stream of In partnership with VIA Metropolitan Transit,IKE was installed at major transit centers to improve the rider
revenue generated by IKE to their Storefront Renovation Program,which provides funds for small business experience,while a custom kiosk design paying homage to the Citys historical landmarks was created in
owners to renovate retail spaces and cultivate commercial districts beyond the Downtown core. collaboration with The Office of Historic Preservation for Mission locations.
CIl V OF CLEVELAND CITY OF SAN ANTONIO
Sarah N.Johnson FIRST INSTALL:s ro lard Brine C.Dollard FIRST INSTALL'to is?Oda
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IKE Smart City is the only interactive kiosk company that employs a rull-time team of in-house subject matter experts.Our structure was developed to ensure
delivery of a best-in-class technology solution with end-to-end services that is difficult to achieve using outsourced contractors and resources.
PROJECT MANAGEMENT DEPLOYMENT OPERATIONS
The IKE Smart City Development team is skilled at balancing the needs IKE Smart City's Deployment team includes highly skilled leaders and Project
of neighborhood groups,residents,adjacent real estate owners.preservationists. Managers with a breadth of experience in civil engineering and construction.
and cities. They have completed hundreds of public right-of-way installations
in over a dozen cities.
r5til'...g v_rth civil e _ c.. nrthn4
wp kng ar cha^^IC(Psi li5on. lit pr,.•S t;p-n-ervr nrers o`
IKE kicsus - r
Re ,:005 r IC for kee nrnc,the ^5k;n- •_nal
PRODUCT C SOFTWARE ENGINEERING -
.-i opar s _ nU I ,r •
Rather than outsourcing work IKE Smart City employs a full-time.in-house
Product and Software Engineering team dedicated to keeping IKE on the cutting MEDIA SALES
edge of technology.
IKE Smart City is supported by an 18-year-old media company with successful
• , e-perren, >i„- LC ,�._ nh f clatr`o�m. operations in the largest media markets in the United States,including New
York.Los Angeles.Chicago.Boston Atlanta.and Washington.D.C.
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• CI`rioiny nvc Amen( r Ine,:OnhnuO.S rCOi i,C 01 the IKE I diror-.1 bases o,7..- :hdl,y IC nelive va la thr ,rnn15.
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CONTENT MANAGEMENT
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We are equipped with an experienced Content Management team r
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that handles the deployment of all advertising and city content. /�
• Manage ''ocu".on sp cir�can .and'Teti to'"st �y ar=opt mi7ed:or oigital clis,layIAL ,,,�
toContent an _ads are deployed remotely and In real time accordmr to del ailed schedules _ _ _ /4
• Al(conRmnt r gorously fek e:vt.c t__ nth t-i . -=s to in, regular - on tn,.;landrres i ✓
t pint::-c.t, , ty purtr vrs ! ,+..
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CREATIVE &MARKETING �" /rr����(if( - -H, ""
IKE Smart City is fully stated with Creative professionals who specialize in DOH -
media and ensure the Media Sales team has what it needs to secure contracts.
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Prosic.F de ;n t appprt 'tty p r 1_delnem;q trimly ,rip m,p set al:' ton'at ,1 _ k
no cost to tnt C tv ' t,
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► Sup:;o't salt:..nor t-with hryo osalny,+rid co"'Prch.;'l vt .tark trig -.tc•.dh �•
nGading professional phctogr,rph E.and avid market de iptions / ',
. Create spe,. ^live ;r•,.).-ta mockups to help pot.it al.'.ants c vis,r,n ho.. .'--.it / r .* '• ! -
campa'gns rmcitt„oma to tit, -
COMMUNITY ENGAGEMENT& ARTS PARTNERSHIPS 1 ' '
The core tenant of IKE Smart City's media platform is public benefit,and we a
strive to deliver programming that contributes beyond an economic return a
f IT
. hot or D,r:.-for of Comnwo'ty En :,tent,Talent&Culture potkv rosy tv r'IKE Snl.I'
Cup s CEO Intcrnc to-msIC Iced Irt!rota'vas
• EXtensn;E , ,t',',hips w,t,'^.rt Ins,iut.ons artists.an- r'upeocer.l cmato)Ih;`lncre,,e
visUdl interest dnti promote plot(,snakin0
. Eapans:on of a,t unto highly,nsiole pu'rllr Spaces In'r rut hrr,vde-and ate., t.s, ,, audrttnr'- N T
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,'P[1 A(R..jNAL t_.AC.:EL LLN�; �I .�I`j �jl jC, 1�; i ,: 7s:.; • ; rvC,-
We are experts at working with city partners to quickly implement a kiosk A N N A B AE R M A N
network and have deployed kiosks in each of our cities within one year of Development Director
securing encroachment rights.
The IKE team balances the needs of residents,neighoorhood groups. . •
preservationists,adjacent real estate owners,and cities.We approach tire -oroject collaooratively to ersure the co^munity recognizes the benefits of
the initiative.experiences minimal disruptions,and feels excited about the
addition of IKE to the city.
MARISSA CRUDEIE
IKE Smart City's dedicated Project Management team will serve as the Development Manage,
primary points of contact for the City of Miami Beach. `•i"- - -
COREY FAVOR
4, Senior Director or Community Engagement,Talent a Cu iture
•
Many vendors promise coilaborohon but iKC actually delivers with ettcctive G U N N A R S 4 M U E L S O N
communications and project implemenrahon.
Project Manager.Engineering&Construction
LONNIE NOOGie OOM
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PROJECT MANAGEMENT TEAM RESUMES
PREVIOUS WORK EXPERIENCE EDUCATION
JIRRAN SNERMONAMMED DENTONS US LLP(FORMERLY MCKENNA LONG& Emory University School of Law
Vice President of Development ALDRIDGE LLP) Doctor ot Low(.1 )-2015
&Corporate Counsel
Land Use and Political Law r University of St.Andrews
2015 .%;) 2C17 Postg achiate Degree iii Iiitcritetiona Relations.
orrice SOd 5vid Cohlact Cr,olution-2012
rnAii,ii•••Itaion Ui Dc,ont,vil, ,-110 411=a,/
IKE SMART CITY/ORANGE BARREL MEDIA Emory University
Apr • SuPPY•tict,eyelop
Bachelor o'Arts,Philosophy
b07.oon cc.ipp,iiory r_ir) •AriJoia
As vice President of Development iibran leads a team of Pelations-7011
dedicated associates tha:deliver win-win propositions for clients
advertisers,and communities.
ATLANTA DOWNTOWN IMPROVEMENT DISTRICT
Law Clerk
cicAry
June 2013-A4icir.Y1 2Ur4
Ar• iri•yrit r,USED,
Ot,011,11(DAACO
SIMILAR PROJECTS
• iLecur,d ••Purri y •ny yoririu•it,arty vial Cii
• IKE Smart City Di.)ploy,a its , ow;far 0AiiEt;
• tA GA • i
. ion T
. for, sy,
. , •
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ANA:jLMEN? 1 t,AM kLSUMES
PREVIOUS WORK EXPERIENCE EDUCATION
igh
ANNA BAERMAN IKE SMART CITY/ORANGE BARREL MEDIA • The Ohio State University.
r Development Dnector r Development Manager Fisher College of Business
BdehoiUr Of Rawness AU. n. [f h l
M, ...bnu. 2015
IKE SMART CITY/ORANGE BARREL MEDIA
Anna IcJOS devclOpmenl r:(forts for IKE Smart Cliy and.s .,
experienced'nail areas OI IKE program d&every and adept nt - • •- —•
collabo,aling woh coy partne-s.
ABERCROMBIE&FITCH CO.
Associate Coordinator
SIMILAR PROJECTS i.
or 0 Iploy r.rnl;
- I + Assistant Coordinator
•
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-'K Ci
IPREVIOUS WORK EXPERIENCE EDUCATION
Ini
s MARISSA CRUDELE MANLEY DEAS&KOCHALSKI,LLC r The Ohio State University
Bachcicr c'Arls,NI,tcri -A t 2I:1u
Development Manager . Team Lead-Speciai Projects
1
IKE SMART CITY/ORANGE BARREL MEDIA ,
Marissa works with Anna Baerman:o serve as a primary point
of contact for internal teams and City partners
SIMILAR PROIEC`5
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JE- ; ANA(A.NIFNI J LAM
,REVIOUS WORK EXPERIENCE
L ERIC WOODRUFF
CROWN CASTLE INTERNATIONAL EDGECONNEX
11! rkiceoPerpezzosy.dmenet,;,,Operations
Vice President-National Implementation • Vice President-National Program
Management
•
IKE SMART CITY/ORANGE BARREL MEDIA
As Vice President of Deployment and Operations,Eric leads A
team of engineers.nstelers.and MaiDlellanCe technicons:o gC1
the IKE networks up and running smoothly.
SMARTLINK
• Vice President-Site Development Services EDUCATION
University of Illinois-Urbana-Champaign
Bacl“?ier CI A,ts Soc.,'ann
lied
• United States Army
SIMILAR PROJECTS
• Sr'.ot C,,., Puy,
-• •
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PREVIOUS WORK EXPERIENCE EDUCAIION
GUNNAR SAMUELSON CONTINENTAL BUILDING COMPANY • The Ohio State University
Project Monoger, t �Ic ;O
E Engineering 6 Construction Project Manage
•
IKE SMART CITY/ORANGE BARREL MEDIA
ROBERTSON CONSTRUCTION SERVICES
• Project Engineer
•
SIMILAR PROJECTS
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r't< � WAN vvEr.^L'V; EAM R 'ME_`�
PREVIOUS WORK EXPERIENCE EDUCATION
DANIELLE WILLIAMSON WCMH-TV/NBC4 r Kenyon College
Vice Pres,dent P/Soles a Senior Account Manager &:ch:-'or o'Arts °obl, !S.
IKE SMART CITY/ORANGE BARREL MEDIA •
0IC
As Vice President of Sales for WE Smart City.Danielle leads
a team or 24 national ano reglona Sales associates to secure CBS RADIO
premium advertisers and generate suoenor media revenues
Account Manager
SIMILAR PROJECTS
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• ',II.
• PREVIOUS WORK EXPERIENCE
1 , COREY FAVOR
OHIO HEALTH RADIO ONE
- Senior Curector of Community
4 Engagement,Talent.4 Culture Product Manager Digital Support Coordinator
IKE SMART CITY/ORANGE BARREL MEDIA
Corey leads community outreach and art curation for IKE Smart City,
drawing on experience in ar.threCIK`and community engagernenf
THE OHIO STATE UNIVERSITY EDUCATION
Associate A,t Director of UI/Digital Design . Columbus College of Art&Design
Bnchmoi or Fin,Arts lyi. )f, 2003
COMMUNITY LEADERSHIP
. Columbus College of Art&Design
I 3c Df
SIMILAR PROJECTS
Create Columbus Commission
ploy erls
Interactive and Graphic Designer Positions
2012- 21"S Experience Committee for Wonderball
_ _
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PREVIOUS WORK EXPERIENCE
-
ES WOOSTER VIAOUEST,INC
°7 Tmofc&Field Service Menoger Vocational Coordinator
IKE SMART CITY/ORANGE BARREL MEDIA ANDREW MAYER, MIAMI TECHNICIAN
James Wooster oversees ow localy based teChn'.c4Tn.
Andrew Mayer,who has v+or ked win as for almost two year=_. NORTHBAY.LLC
James oversees Ile ongoing cleaning and maintenance Of all and'rrrOSe re5 p0ns.olmltles!nCL.lde
IKE networks. • Guest Services Supervisor&Family Camp
Manager
EDUCATION
Columbia College Chicago
SIMILAR PROJECTS
eot',elor ct Art;.Aodlr Arts
{c Sir att Cat;DCploa °.ent; I.:'Acocstics 2005
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IKE's elevated kiosk and rnerlace designs reflect our commitment to nod , t ; �
to rather than detract from the surrounding areas_.IKE Smart City takes rrf ,T A
great care to deliver a kiosk experience that represents a city's brand Lar• ;'_r ) -. •,
offering many customization opportunities throughout the platform. r� '- t I r1,5 I1.�
Extensive work in other cities has informed our approach to design. ,
We build on IKE's clean canvas oy incorporating select design elements �,. 1r;
inspired by an exploration of a city's defining characteristics and landscape • > 'r!�-. 4. •
Keeping the aesthetics of the kiosks simple has proven to deter vandalism, `1t t i
facilitate cleaning and maintenance,anc drive usage among pedestrians who �"• 'txx 4t ► •9.1A;'?' .1s., _'•
are drawn to IKE's onscreen interactive content t - is •' yc,.The concepts on the following pages were created to capture the essence of Oil .40 — ,
Miami Beach.Final designs would be determined in collaboration with the City f .. - 14
and othe'associations identified by the City •
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KIOSK DESIGN CONCEPT 1
INSPIRATION.ARCHITECTURE
Miami Beach is renowned for its impressive collection of Art Deco buildings.Each
one is uniquely its own with different forms,zig-zags,and chevrons adorning solid- BACKLIT WAVFINOING - -
color backgrounds.This kiosk design uses a hard-lined geometric pattern over a soft
base color to reflect the distinctive architectural style of the City's slreetscape. SOFT PAINT COLOR
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KIOSK DESIGN cuNL,EPT 2
INSPIRATION:PALMS , ti
Towering palm trees are a beloved hallmark of Miarm Beach.They line the streets
and dot the beaches,weaving a canopy of leaves across the City.This kiosk design BACKLIT WAVFINDING
takes cues from nature and uses a tonal pattern of palms over a neutral paint color ,A.N.,NSPIRED
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to seamlessly integrate with the landscape. DESIGN APPLIOUS
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KIOSK DESIGN CONCEPT 3
1NSPIRATtON:WAVES
Miami Beach is known for its soft white sands and crystal clear water.Beaches are a OCEAN DRIVE
defining characteristic of the scenery and a fundamental part of an outdoor lifestyle BACKLIT WAYFINOING
that draws residents and visitors to the area.This design pairs a light,clean paint
color with gently curved lines that mirror the rippling of the ocean to capture the
City's urban-seaside vibe.
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LIGHT,CLEAN COLOR KINETIC
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•
rtOME SCR EN ,APPI.-ICAl ON DLSIGN� j' ,
When a pedestrian touches IKE's screen.the interactive application dashboard appears IKE ' � . i'* ``, 4
Smart City offers a choice of three application design collections Each engaging collection ` t l
offers unique opportunities to customize Me look and feel of IKE's ,cme sueen-This flex.ble a ✓
approach allows our city partners to choose me design style that works best for their kiosk -
imt!ative and brand Customization opportunities differ by collection but include a re'
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i-'OM�T SCRLF N aPPL CATION DESIGNS
COLLECTION 1
Clean and slightly transparent app tiles layered over a colorful stylized backdrop
inspired by City surroundings to bring the screen to life in a unique,modern and ""
unexpected way.
MIAMIBEACH
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LOCAL WEATHER �Rnist�i ,
PERSONALIZED I
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MIAMI BEACH TYU
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HOME SCRLLN APPLICATION DESIGNS it.
COLLECTION 2
Sophisticated but playful iconography created with a customizable color palette and --.-
integrated City brand cues are grounded in a clean,neutral background that showcases
the eye-catching app tiles -
•
CUSTOMIZED COLOR PALETTE MIAMI BEACH
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LOCAL WEATNEP. T . .OFAL.t' •1
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MIAMI BEACH
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HOME SCREEN &PPLICATION DESIGNS
COLLECTION 3
This suite of application tiles is designed in a City-specific signature style and ' MON
includes select"Easter Egg",cons inspired by local landmarks and destinations
woven throughout the collection.
ART DECO-INSPIRED DESIGN MIAMIBEACH
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GOOD MORNING.MIAMI BEACH LOCAL TIME
.JCAI WEATHER PERSONALIZED
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BRAND FONT
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'
I THE SHOPS AT
MIDTOWN MI AMI
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The IKE Smart City team would be honored to host the City i a, •� WYHWOOO WAILS
Manager,Mayor,City Councilmembers,andior City staff for r ' 1 4 j
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a demonstration of IKE's functionality.We have over 30live — COLA PLANT
TRES ART
kiosks in Miami and Coral Gables,as shown on the maps on this � �
page.With fully functional kiosks dispersed throughout Downtown 7r
Miami,Overtown,Wynwood,Brickell,Coconut Grove,and Coral
Gables,we can have one of our Project Team Leads meet a!a
convenient kiosk location for a live demonstration. EMBRACED BY THE COMMUNITY — TOWN SOUAQE ,
The IKE model proposed for the City of Miami Beach iv the same Click to ream,how IKE's supporting Miami Lemrm,,t es. ErR`K` `AL
as the model that is installeo in Miami,however,the paint color. w
0H,t,A,KRAG
cabinet branding,and on-screen content would d;ttei OVERTOWN
CORAL GABLES t't PEREZ ART MUSE
MUSEUM •
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CORAL GABLES
RENAISSANCE
PONCE CIRCLE PARK AT THE GABLES DOWNTOWN
MIAMI
CLUB OF KNIGHTS HISTORYMIAMI
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IUSK HARDWARE DESCRIPTION
IKE Smart City invests heavily in IKE s design.engineering.and PHYSICAL • Size.IN x W x D)99.5"x 37.5 x 12.5-
manufacturing to deliver a superior product that sets us apart • Weght:832 lbs
• Required sidewalk area 74"x 75
`rpm the competition IKE is iabntated with premium hardware • 74'x 36"level area on both sides of the t,osk is provided in compliance with
to ensure performance sec longevity in all conditions building codes
CONTINUOUS INNOVATIONS POWER SOURCE • 20A a i230 IS4.a,4Ji"
• Mb, .tuyver coriatti.pt n U20Va
Ongoing investment to opt side the IKE has resulted in recent • co Iris t ,o:-rust s 'ictctcc unmet( • utility soh cos irracd ter I
improvements �od�� tin,. e the s deaialk
• Evt,i_alee to UL Saiely Slanoards bn a Naticna R co;ii.ed Toshng_aooi iiory,NR'L,
II,Slrn:r . _ ,rid nivesal •L.._tn_
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TOUCHSCREEN DISPLAYS • Screen size.65" • Viewing angie(H a V)178"x 178'
• Inncvarn-e,vr,,,'nt al oolitic • Screen type:IPS LCD • Direct LED backlit
• Resolution.1920 x 1080 • Brightness 4000 nits.auto-adjusted by ambient
• Sid e- -the-drt i?-.ate :0'f0 of bee-tiro or eleClr.,. I
• Aspect ratio-16:9 light sensors
-unponerlt.;lc:n•to sc ..• •os, for mdr'iotuai Kwsks • Act ve,wage area•562'x 316' • Supports polarized sunglasses
olds _,, bascuw' CU,lC' NIERNET CONNECTIV,TY • Nnuless 1.°'es5'c..1 tor'reepun'-W-I-
lith;<1,rtu 7'- ry- :-kgl,,l vnl•.ou;n-.Iu i ca,erv:nit. • Hotspol within a 75•aous
• Connects,In eon Ce, by mOb!ie node ' LIE'4cvanced wi:'Silt ascot auto cam he
BUILT TO LAST • Foci optics p0ssrtie,ul Oi rec,nrr•d
t .,: sof:.'lb shine it cs
STANDARD/OPTIONAL • Standard confguralton:Two ntegratec video cameras for novelty use In
• r'N:sta d ;v �:r•alh.- cnc�t c: _ CAMERAS Photo Booth appkcat on
• • Ooniona technology.One emergency call camera and two security cameras with a
DVR recording system
OPIIONAI EMERGENCY • L b;rloewil"Err 'Peg 7t_o,:M ',cc on rc:lil 10 Vaal
• N,nrri,-m Ionri n[i 1 Yc,i CALL SYSTEM emergency auttee;les re e•clets_d
•• �. �.. !iJ en kui�._ _� 4 .-i_ lc-catS'd:cO-mr. xeveies t5e N.Oic;Jili c-, .\•.
'h. nI, ai_s- r.,.rid^g•;
,one s... , in�;iie�,, .s ADA COMPLIANCE • Minimum touchsc,een height(ADA enabled)>15 inches
• Maximum tcuchscreen height(ADA enabled)=48 inches
• Side ream maximum(te footing-tos[reen distance)-10 inches
tdcJulat km, rielace,l Is re U
• Leading edge of protrusion less than 27 inches
repf:;';! -,r'e k::i_L
DocuSign Envelope ID.509B10E8-6C84-479B-A7AE-6927AAAB2DFB
DocuSign Envelope ID:FACD29F0-8758-4B77-AE32-DFFFOFAD764F
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IKE has been designed and manufactured to withstand even the most extreme •a, M N r�I' J, u
weather conditions.From triple-digit heat in Tempe and hurricanes in Miami to " .
rreezing conditions in Cleveland,IKE has been designed and manufactured to 1 ri.;
operate In all climates
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Tempe is one of the most extreme climates in the country.with average high '*• ' t
. VII E
temperatures of Over 100`F In summer months and dust that blows in from the �- � j
desert.Launched in 2020,Tempe IKE network has proven to thrive in even these I . '
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IKE Smart City has delivered operational excellence since launching In Miami and -
Coral Gables.cities that experience high temperatures and humidity,as well as a - *"" . -- ��
susceptibility to annual hurt canes and other extreme tropical storms. oa `
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DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
OPERATIONS :x MAIN I ENANCE
Keeping the IKE network in exceptional working order at all times is our priority.Not only does the appearance and operation of the kiosks represent the City of Miami Beach,
but they are also key factors in community acceptance and our ability to secure advertising sales.IKE Smart City utilizes robust tools.follows clear operational processes,and
employs a skilled team of remote anc In-market resource,that we hold to the highest standaids We a e imrnediately notfied of any issues through our remote-monitoring
system,onsite team,or 24/71-800 number While unlikely, n the event of an interruption in service,the City will be immediately notified by she IKE Protect Team Lead
7EGULAI7 MAINTENANCE REMOI E MONtIORING
In-Market Field Technicians IKE Software team
Frequency-5 days per week, I weekend day Frequency-24/7
Outages
. 1,h usicn de:ec •
-
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:o. . Sall•.:are a i ixyr., -.
near'' _._
ONSITE COMPONENT REPAIRS AND SOFTWARE SUPPOPT
Regional Technical Supervisor
Frequency-Initiated within 24 hours of notification
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DocuSign Envelope ID:FACD29F0-875B-4B77-AE32-DFFFOFAD764F
To provide additional support to our dedicated In-Market Field Technician during Art
Basel.IKE Smart City's Regional Technical Supervisor and Director of Operations will _ '' ,
be in Miami Beach beginning one week prior to the event through 48 hours after the �- - j• j .
v. '- .
event.During this time period,the following will occur: '
- .n� anfc arr� rnchoralr; ,ec„ - t. 11
id
s ) 'f • NW 24TH ST
3
C 4 J n.-,.„..,.,.,11N,
In addition to our 1-800 dumber.the Regional Technical Supervisor and Director of �.- - ` M I A H fI ' S ''b law. .r .-` .*
i.' } =;yi F1.A65C,P _ 1
Operations will provide their direct contact information to the City and other key •• ARrpouse J t
stakeholders. '1• •'•
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IKE Smart City will follow these same protocols during future events of similar scale. ,Ir r y h�,_ - ' ••h i
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IKE is a well.protectecl platform that has never experienced a data breach In addition to 4 I0UCI4 SUN.,..
protective hardware components ow n Software Engineering team uses the Center for .
Internet Security's Top 20 Controls'as guloance for our security hame.vork , .
... ,
WELCOME TO .
HARDWARE
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.ANIL) HLNLi-
IKE's features and:..mctionality cn dual-sided toucnscreens will provide an effective two-way communication
platform that enables the City to continue improving the lives of Miami Beach s residents and visitors.
O ESSENTIAL& EMERGENCY COMMUNICATIONS CITY S COMMUNITY CONTENT
IKE is a highly visible medium for delivering important information and 41111 IKE's interface provides space for cities.BIDs.and DMOs to deploy
coordinated messages from multiple City departments custom promotional content.
▪ c,•;the br: tOC- of c, iessi;qcs JiTA. ASLS C C;!, .71 -
(-,11 Le • Coo cf 1-,anals in.11,-00 Icy
• Automr,,,,my nkty: r oot.a ;ft on,0otc!AMt3EP Airtitf, cloc,cated to life City at lc At
• .latfornI,Or putoo, soi-to,aC ann0a. 'CDC CIOSUICS cira • air KU it0rrr AC
cclicc lea.71apitcnF:fice :otter,-c TI111.
• Optiof orner(1,?,C,, .?111 tO
• ACCESSIBILITY
ECONOMIC DEVELOPMENT
IKE is an inclusive platform that is 100%ADA compliant are provides The IKE platform promotes area businesses at absolutely(10 cost
additional accessibility with the touch of a button on the home screen to business owners.
• tool 0,5
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AT UI<�•1 F-FAIURES AHD BELIE TS
9 WAYFINDING
sib, DATA 8 ANALYTICS
IKE's robust transit aria trip-planning features provide information IKE delivers valuable data and analytics so cities can better understand
about different modes of transportation available to pedestrians. pedestrian traffic and kiosk engagement
▪ Inc udes:-,�ilmi0,i !pettI c tali.it tOCdticiis . a{�{nn 1.^-sta_
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arrertc ctepa;'.,ray.anc aher -h.lr acc^c'-,b l tq
Coll s padestiian siiiimt. nr._ iiquilcatsrl and stst.isee apes
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• CrC ica ,.PIE -uc. ,li . -- -- -
cl VS es'- ibneow='s
• Pe'l-true aerie teen rrom Trees cmais Lanspor'dlioi.
Ophone.n(edurg fir.is.and last-r ilr .of,tio,.s �
{ AIR QUALITY
IKE supports environmental intvatives with sophisticated air quality monitoring.
PUBLIC SURVEYING
IKE provides municipalities with a simple and effective way to solicit m.--: n en•
feedback from residents and visitors. • Ace.or ,eat-tin'= of c_.sooer a.• ItollM_,.•Is oo•,••r to sties�-
Surve,Say=-pphCatio i C clZd,' i to its: C.is r-.:cis of I.:Il-ps Irvel r:,a:uhon
• Citizens pet a If...I[fortt ;h,r,.„-NOnS • Al ,I01 EC[e 7_,.e n IKr;CU `nr,i stOr, _ I cs min trnCk,ng of
Climate Iituic tor'-
• Rea'b.m, r'-eiu 2-sin"( :n I'✓,E-,CMS
Q� MOBILE B WEB EXTENSIONS
® SYSTEMS INTEGRATION 17 IKE is compatible with smartphones,and users can send kiosk
IKE seamlessly integrates with City systems and content management content to their mobile device for a seamless experience on the go.
platforms to receive and distribute data.
• Appbcoti1•..3 mite in ier;r., _t ti C.-c r i-rr and CCP i ods -eat,-
- Trans( 1; tna„p nq era de rt
• A multi-ter„vit CMS .con-it uploa.I_and manual I..out,it:r-n•drr` step oasagatioo
• Ahfi- to sent URI •ochrionai inf-tmat-on eiol),ICc
.ici.sa e and p.nthays
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.1.PASSIVE MODE
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The cost Of the iKE program both mrtia,capital and ongoing expenses.is borne entirely 1 Ja
by IKE and is recouped by paid advertising revenues.In addition to paid advertising,IKE I
also displays City,community,and interactive content at no cost to the City. - -.�Q , P• _ f
The kiosks are placed in highly visible intersections with frequent pedestrian activity i ; �..{yy'i.1;�
to ensure maximum impact for advertisers and tie highest level of kiosk usage. "PAW _ �t !�T" r• z'N �Ili
Accordingly.IKE has two modes of operation-passive and engaged. r 'imi.= -
PASSIVE MODE
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This is the default mode of operation.When a pedestrian is not engaging with IKE,Mc •
��entire screen is occupleo by a 9-16 portrait:ayout showing a loop of City,community. - ..
art.and commercial messaging.
ENGAGED MODE
--U When a oedestrian touches IKE's screen,the content loop resizes to a 16'9 landscape _layout and the interactive application dashboard is displayed. !'
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ENGAGING USER EXtERIENCE
With constant access to touchscreen technology,users'expectations of
digital technology are high.For this reason,we began development of IKE
with a foundational belief that the user experience must be as polished and
intuitive as that of an'Phone or Android device.IKE is immediately familiar
to any user of a smartphone.Simple touch gestures activate the system and
provide everything a user needs,all in one curated place.We have invested MIAM'BEACH
more than five years in the development of our software,wh ch provides our ORGANIZED
Partners with a product that's instinctive,smart,and engaging.
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,Lf-<XALfIVE= SU! �E OF APPLICATIONS
The interactive kiosk experience starts with an easy-to-use application dashboare on IKE's home screen.The engaging suite of applications
has been thoughtfully designed to equip each user with all the toots they need to explore,discover,and navigate the City.
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EAT.DRINK EVENTS PHOTO BOOTH GET AROUND EXPLORE JOB BOARD BEACHES•PARKS SOCIAL SERVICES
Gives plenty or Highlights everything Lets pedestrians Provides mulUmodal Allows a user to Provides COmmunties He ps peop'e enjoy Improves access to
options for hungry and going on in the City take fun settles and wayfinding,trip search IKE's content with easy access to the sunshine at support services and
thirsty residents and with up-to-dale even', send the pies to their planning,and real-lime using keywords for a local job listings and outdoor destinations resources for
visitors to satisfy their listings and integrated smartphone public transit list of relevant results. employment around the City. COmmuri tes and
cravings wayfmdrng. information. opportunities citizens in need.
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ARTS•CULTURE ACTIVITIES SAFE SHELTER CIVIC RESOURCES SURVEY SAYS STAY ARCADE SHOP
Showcases cultural Highlights things to Directs those without Makes it easy to gel Collects citizen Lists a wide variety Entertains and Entices shoppers to
destinations and do in the City across homes or a safe place important things done feedback on questions of overnight engages pedestrians spend at local iota,l
activities for those a wide range of to stay to facilities with listings of c•eated by the City accommodations. with a fun and easy- destinations.
looking to experience interests offering beds and municipal buildings to-use video game
the creative arts other services and services.
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D' EC I ORI' APPL ICA', IONS
Ten of IKE's dashboard applications function as interactive directory listings that promote area businesses,organizations,and destinations free of charge Each kiosk is programmed with
geographic coordinates that automatically populate Directory applications with businesses situated within a customizable radius of the kiosk location.While Directory applications share
the same framework,each one provides unique content and information.The data sources fbi Directory listings are continuously updated,ensuring that data is always up-to-date and
remitting limited manual ertry by IKE Smart City or the City.
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ACTIVITIES EAT i DRINK SOCIAL SERVICES CIVIC RESOURCES SHOP
Examples:Water Sports, Examples.Restaurants, Examples.Food Support. Examples.Court Houses Examples.Clothing
Golfing.Tours.Bike Rentals. Cafes.Coffeehouses, Addiction Resources, Municipal Services and Boutiques.Specialty Stores.
Zoos.Amusement Parks Gastropubs.Bars,Nightlife Family Services,Health Offices,Libraries,Police Grocery,Drug Stores,Retail
Clinics,Charitable and Fire Stations,Hospitals Centers,Malls
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ARTS*CULTURE BEACHES+PARKS STAY SAFE SHELTER JOB BOARD
Examples'Museums, Examples:Public Examples.Hotels.Motels. Examples:Homeless Exomples.Loca,
Galleries.Public Art. Beaches,Gardens,Parks. Bed&Breakfasts,Rentals Shelters,Temporary Employment Opportunities,
Architecture,Cinemas, Playgrounds,Boardwalks. Housing.Hygiene Facilities Temp Work Resources
Performance Venues and Dog Parks
Theaters
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SERVING ALl i0MVIuNi 'E`>
Several Directory applications in the suite were created to Improve widespread access to critical resources and services across
all communities.IKE's placement in:;e pubic right-of-way ens.•es those without technology can benefit from the content.anc
because the kiosks function as free Wi-Fi hotspots.they also further connectivity throughout the City.
SOCIAL SERVICES APPLICATION
111111 Complementing existing City resources,this application provides easy access to information on food banks.
Nike tree health clinics.veteran services.charitable organizations.family services,financial aid,nddrctrOn and
recovery resources,mental health assistance.and more.
SOCIAL SERVICES
SAFE SHELTER APPLICATION
This application assists people who are experiencing homelessness,runaways,battered women,and others
looking for a safe place to stay._istings of nearby shelters and temporary housing include descriptions,types
(e.g..women only families.men only etc.) locabo'-s,and wayfinding
SAFE SHELTER
JOB BOARD APPLICATION
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Finding a lob can be difficult for those without connectivity.This application is automatically populated via
real-time feeds from multiple local resources.Jobs are geolocated and can be filtered by category and type.
�—� Listings include descriptions and detailed information on how to apply.
JOB BOARD
CIVIC RESOURCES APPLICATION
C vic resources serve the public,and this application makes it easy for residents and vis tors to find them.
Listings include government buildings,municipal departments and services.311 information.utility providers.
police stations.fire stations.vaccination centers.evacuation assistance,and more
CIVIC RESOURCES
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-,IRECTOR'' /APPL:CAI tO: USER EX=ERIENr1L
APPLICATION DASHBOARD SCROLLABLE DIRECTORY LISTINGS DETAILED DIRECTORY CARDS
While Directory apptrcaations share the sante framework. Eaacn Directory listing previews the business or destination A U'.recl0'y card Contains comprehensive inlorntatrOn to
each one provides ungue Content When a user opens and,ncr-des a v s.ta cue to open the listing for more held a user earn Tote about the, selection Once the Card
an application.they are presented with a scrollable list of intormaton When the user taps or a listing.a Director, is closed,the Directory°stings reappear so the user can
businesses arranged by proximity-o the kiosk card appears on screen continue to brocrse tie ishngs.
KEYWORD SEARCH SEARCH BY CATEGORY PHOTOS RATING I PRICING
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AI UI-e._D
In contrast to static wayfind no kiosks,IKc offers several unloue ways a user can interact vat"'directory fstings
These features help to create a more enjoyable and customized user experience.
FILTERS BADGES FEATURED LISTS
il.ers allow a tser to refine De ectory listings based on Badges are a grew:way to dearly places that are Featured Lists can be customited ay the City to showcase-
dpeofir•-•terests and needs.Ear instance.fate..inctuue sponsored.supported.or otherwise showcased curated subsets of businesses and destinations.Up to six
cuisine ratings,price hours merchaedrse type and by a particular group or organization For example, unique Featured Lists can be added and.when one is selected.
distance from krOse.Filters can also be customized by the a branded badge might be added t0 restaurants .1 drop-down drawer will display the curated listings
City to highlight a curated fist or businesses featured in Eater Caroni
FEATURED LIST BUTTONS
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SHOWCASING THE MIAMI DESIGN PRESERVATION LEAGUE
Creating Featured t.sts that encourage cultural engagement would further the MDPL's etlorts.o preserve
and protect the historical and architectural integrity of the Miami Beach Architectural Historic District.
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HRH: OR(.
Addresses.directions,and other wayfirdrlg information ca-be easily transferred from the Get Around application and Directory Cards via mobile handoff When a phone
number Is entered.IKE immediately sends a text Ink that.when received and clicked.launches a user's mobile browser or mapping application and allows for uninterrupted
navigation to a selected destination.IKE does not store phone numbers and Wif,not sell or distribute the anonymized user data.
DIRECTORY CARD DIALPAO OR CODE DRAWER ACTIVATED MOBILE DEVICE
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J/AYFINID NG
IKE's Get Around application is a central hub o1 weyfind,ng.mapping,and comprehensive multimodal trip planning tools at a use's fingertips IKE Smart City has partnered
with Transit,a leader in the aggregation of real-tune transit information,sharing in the common goal of making it as easy as possible to ride public transit.The functionality in
this application Is custonnzuble to suit the needs and preferences of the use' made specific to City public transit offerings.like nuu.trolley.and red as well as of lei options like
Co Bike cocks,taxi.and ride hails such as Freebee,Uber,and Lyft IKE can hand MI trip information to a mobile device using S VIS or OR codes so tuners can continue to their
destination using their mobile mapping application
PLAN A TRIP SET TRIP PREFERENCES STEP-BY-STEP NAVIGATION
You decide whe+e to go—real-time data of all transit Select p ele-nInes to customize your experience and After se!echng your preler'ed cute.get step-by-step
near the alosk will help ensure accurate trip planning ,each your Destrahon In the ray hats best to you directions to your,elected destina'ion
to your des'inalron.
BUS MULTIMODPI REAL rIMF DEPARTVREs. SEND TO MOBILE DEVICE
STATIONS TRANSPOP.TArrON DELAYS,AMP SERVICE ALERTS
OPTIONS
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:'ROiMOl iyJC t_,_)'-/ i. Evti NTS
Miami Beach is a vibrant and culturally diverse community with new and unique things to do every day of tic week.
The Events application helps users discover everythi g that's happening in the City today.tomorrow and all year long.
EVENT LIsTINGs EVENT DESCRIPTIL,,
AND DETAILS
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IKE's Survey Says appi cation is a s.,pie and efficient way for the City to solicit feedback frca"the public The Arcade application creates another point of engagement
a allows citizens to share their opinions with City leadership,and results in data are readily available for for pedesti ans Offer ng a gaming experience adds hi-to city
the City to review.Questions can be updated as often as the City desires. sidewalks and drives interaction with the kiosks
What Is your favorite activity In What Is your favorite activity In
Miami Beach during the summer? Miami Beach during the summer?
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EXAMPLE FRAMES
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Through r,combination of simple touch gestures,petlesu inns can tare a sellie using IKE's Photo Boot A
application and have the photo sent to t•eir mobile device Stickers.filter,,and five cry-specific Games add �/, '�,�
to the fun experience The City will be given the exclusive ights to the`frames'feature for custom branded Y�i
(resigns that can be changed as frequently as the City desires. A v
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,,USJOMIZiliii_L Li I y r-)0S 1 F ib`_,
The Poster application provides the City with dedicated and highly visible space for custom messaging on IKE's 111 home screen.The application can be used to support the Citv s objectives including but nut'limded to promoting I+. fl RT DECO
initiatives,events,and public announcements. WIiICIRG LOUR
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E MIA L;auNCr I PROM01
The IKE team partnered with the Wynwood Business Improvement District on the development of a \N
in the launch promotion that used the kiosk platform to support wee businesses and organizations
in EXPLORE
the Wynwood Arts District In c w collaboration with loco.mercaants, e created custom Poster
applications wth integrated OR codes for display on IKE's dashboard.When scanned by a kiosk
user.the OR codes provided access to exclusive discounts during the promotional period W Y N W O O D
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I'O ER EXAM!)L . ..tJKH!_ i.�/A,LLt _ ,r r I 4111 ,rr
Coral Gables is tilled with unique public art for residents and visitors to cnloy. -q. ,'C`.
Each year.a new piece of art is unveiled and added to the streetscape through 111 >.
an Art Basel sanctioned event.The IKE team worked with the Cityof Coral � � I il
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Gables to develop and promote a public art walking tour using IKE's Poster , •
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application.Several versions of the Poster were created so that each kiosk could ,,,,,,, �e!• • 3 �_ • r
display a custom map and showcase the art pieces closest to that location. mmu�� . '
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VISUAL SUPPORT TOOLS
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IKE is an inclusive platform that was designeo to serve the needs of all RD .
Default Interim. Mahcent....rr.e
citizens.The kiosks vie 100%ADA compliant and have been reviewed by
an accessibility specialist to ensure compliance Wit.federally mandated `6 • ••
requirements.Specifically.IKE meets Af°I"•"' •^�!'r "��p` �'~ r'
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The kiosks feature scrollable on-screen content and an accessibility r.
texture that adjusts the height of the content for users in wheelchairs.
_ow-vision users are able to resize and/or change the text to high-
contrast mode for additional focus on text and graphic elements.Both
features are activated by the touch of a button on the left-hand side of WHEELCHAIR ACCESSIBILITY TOOL ` - .�.sae .....A.. `:'
KE's homescreen.
Reposfllons on.screen content ts.-^, . "L.
is In-rrw reach
IKE Smart City Product and Software teams are continuously working
to pioneer cutting-edge technologies in order to optimize the IKE
experience for all users
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IKE Smart City's partnership with the National Federation of the Blind is an example or how
our Product and Software teams have worked to pioneer cutting-edge technologies.As
a result of this collaboration,a new wayfinding contactless solution cn- optimize the IKE /
experience for all users.
APPROACH f +`
In 2C20.IKE Smart City collaborated with National Federation of the Blind iNFB)staff
at their Center of Excellence in Nonvisual Accessibility ICENA)to develop a nonvisual
access solution for oui informational wayfinding kiosks We worked with the NFB's Blind -
Users Innovating and Lead-ng Design(BUILD)team to assess whether translerring the IKE I -
experience to blind and low-vision users mobile devices while navigating city streets is a
preferred method of use over other more common hardware solutions.
After the solution was hailed to be an effective interface and innovative option by both
organizations.the IKE Product and Software teams solicited user feedback to validate the
planned approach.
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CITY
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`JA UNAL f-LDLRAf IL)I: Ot. I `
RESULTS
Our findings drove a Phase'approach that s currently in development and will allow blind and partially sighted users to navigate and Interact with the IKE ntei lace
using familiar accessibility features In response to the partnership.,ith IKE Smart City the NFB invited our Procuct team to participate in a panel at their Smart Cities
Summit In January 2021
BRAILLE PLAQUE MOBILE IKE EXPERIENCE BUILT•IN ACCESSIBILITY FEATURES
Each IKE vnll display a braille plaque along'he spine The OP code will auto-dlrecl users to a motile The mobile IKE experience w i to-low Web Content Accessibility
01 the kiosk instructing blind and bvr-vision users to version of IKE where they will have access to the Gu decries IWCAG)to wo,in tandem with the native acCeSSibility
scar:a OR code with lheir mobile devices camera same content hat is available on tie kiosks feateres on the Jser's mobile device.including TalkBack and
VouceOver tools
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A SUCCESSFUL PARTNERSHIP
•
C;>1),45Y NATIONAL FEDERATION
490 OF THE BLIND wan the NFB.We are confidant hat the daemon to ewaporaa the mobile Mnd-oft modifications
is he best soLbon to make he IKE Bosh accessible to bind aid bw-nson users
IKE Smart City.through the thieve
engagement of bard and wsion users and expanded
the9�L,((='d�� interaction with ether relevant experts.has used what we feel a an exemplaryhe
time we n
deaths,development ig d t Wes s e regy 3 0crf S an C uUndogy_he a cave,we were 2121E
Via Small Only to nave you team highlight Wes strategy at our Smart Cates Sulnma nab m January 78.2021.
February 9.2021 Thank you for your commrtmenl to improving the hoes of arose in ow community We Wok kayoed
to ov oanb,ecd collaboradon and hope to continue to the as a reseuree for your c enemy,
*than Shermehammed.Esq.
VP of Owebprnertl and Corporate Counsel Best regards.
INE Smart Cry,LLC
2S0 North Hanford Avenue
Columbus OH 43222
'-�lj
Ibeene keamsndly,00m
MI Lens
Exedra.Director,Blindness imasoves
Dear Mr.Shamnhammed National Fedemo of the COO
In blowup to menthol discussions Lettered around HE Smart Coy s(ISCI digital waydndng
sou capabiela.wale of applesoons and yew craenpanye piney to finding a besNrvt)ne
eccesebrfly sobuon tar dad and low-upon citizens.I'd lire to pans yew ter he mensal
dengnabatcn of the bock-lo-mohbprone hand-off sobpon.Mader ypu nbaly prowled to our
ream on May tor.2020 and die subsequent engagement thereafter.As you known,the numbers of
he National Federason d the Blind(NFB)believe in the Ida capacity of band people and have the
power to transform dreams Into reality though rebdon scope win,companies such W tOE Smart
Ctly
We bwN epprema your cdtat arabdn win the staff of our Canter of Excellence le Norm Seidl
Accesebdty(CENA),and he active engagement through our Blind Users Inoovetmg and Leading
Design(Fill SD)program to assess whether tralefereg the IKE kiosk eepenence to bend and
bwrwaton usars motile 0emces iw tin preferred method or use ovr other more common
nantwa•e sultans.We're very peasM to hear Mal he Iwenry<ne rnebdly sessions over are
weeks m August and September of 2020 me,our BUILD pampponfe—cal haunt verth g degrees
of moon loss and technological eepenence levels—yielded beneficial results Mal helped
detemmne a mobile Mnooll software solution.I understand the BUILD proegnm sessions
vested that use or a personal motile deice wade naugeltng cty streets is an selective Interface
for those who are bind a have bw vicars aid a on mnovelse option that offers improved quality
al Ile to the band and lwsesioh our by leveragelg successful time party modk solutions
We re hmpressed soh ISCs wangneu to listen ts.incorporate.and innovate the feedback and
recommendations received from our CENA stall and BOLD users toward the improvement of your
kbsk eepenence for bind and low vision uses We also eppreoare yam dwghpul eppoadr of
speaking with software accessebeity experts.conducting nod roseardr on tadde keypads ton
basks.and speakng wh teal-food kiosk englnces,el addition to your continued cone sebora
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MULTILINGUAL INTERFACE
IKE is multilingual in up to 100 languages and provides the drlvrewve T e,2 am
highest quality translations to accommodate those whose primary ft' j 4CH
language is not English Users can easily choose their language from �l
a list along the left side of IKE's home screen
LANGUAGE E elige ICngua Oat
► O,ir interface(ices.ro:rely spipiiy on tree machine-iranskrtroir SELECTOR
tools like Goonie Tro slate tih.ch has limitottons ante:It: DRAWER
to Ora''mahc al]ccuracy anc:cultural ma .C. rA -�EgaRel
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We Esc'ttr-an,nteroret: 3 to irans;alc.,ICY nrtc. rk-nrnt5
to enure that t.'v ore correct and contextual,thus h 30,diny C1=D
colts'Ci r-isinteru rtetwns
► Each kiosk Crn br p.ogtcrnmod ro _t the o rclommaht r-'
I IIEGAR PLAYAS PAROUES
I•":._fi-aoe spoken In the area surroundi'%C.its lc,:`.tiOn c
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The kiosks come with the following languages already loaded into the tea
system,and languages can he easily removed or added,as needed. s.
► Engcish ► Spanish NISIQ
► Arabic • Jr.panesc
tIENDA REFUGIO SEGURO
• Bosn•an ► Kor.can
► Frcn::h I. Ma:coin
► German ► PorhiyuCSC �, O
► ilc ran ► SOT,
L.\ 000
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IKE was developed to seamlessly integrate with other informational IA";11151"1AVEIM.1310 OCEAN DRIVE tv1!4\tk,,‘i BEACH
systems to both receive and distribute data
Cvi iii , SC1IEE iQiiy Jp_Elcr ,1 3f, ME 1E
DATA, EDLE.
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REAL•TIME DATA FEED
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We believe that content is hest managed by the IKE teem.with
oversight from our partners.
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IKE Smart Cicy's robust in-house Content and Creative teams also offer design
work to the City as a value-added service.
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SAMPLE REPORT
IKE Smart City continues to lead the way in air quality features.using cutting-edge .�.�
technology via a partnership with BreezoMeter 1011'Q14.'mO0 1011.0
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After testing new air quality monitors in 2020.we developed a partnership with O'" 0 " """ " " `ate*
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BreezoMeter,a leader•n the field of air quality ^easuremenl. co.r,......- -
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Big data and machine learning techniques are at the core of BreezoMeter's technology, "n r°'"°•00"mew vt,.
w-.wwr.wr...«r n/w,J
sophisticated methods determine the dispersion and flow of a,-pollutio-from a fO`•"""""
combination of layered data sets,derived from sensors.satellites,weather patterns.
transportation dynamics,and other environmental sources Together with proprietary -••+•• o—+*- b...-
algorithms,these data sets generate air quality data that is accurate down to a street. -
level resolution. .�
eleezoMeter's data is integrated into IKE's Content Management System and city
partners nave log-in credentials to view reports that cah be filtered by kiosk and date -
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BreezoMeler's ddferentia[ors,nclude
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OPTIONAL EMERGENCY CALL SYSTEM OPTIONAL
SECURITY
IKE offers an optional Emergency Call System that connects to local emergency r. '', CAMERA
services at no extra cost to the Cty Tne platform covers 100n,of the cost of cellularMIIIMUI RD MALL
and data coverage for each krosa,including two-way communication for emergency
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calls.The system consists of the following components '� � �"• '
• En:er rice sc- lio o^_CLle,r el of K OSL,
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EMERGENCY rl r i bLALH '.
• ntc rjr ntc..nmeni.nc, 1..Ii 1UOV_the( nul:) DESIGNATION _When the emergency call button is pressed,IKE automatically'
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OPTIONAL SECURITY CAMERAS SPEAKER 'r3.'j t _
Two Integrated security cameras with a remote DVR system can be added to IKE's gm
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configuration at no extra cost to the City One camera Is positioned above the
touchscreen on each side of the kiosk and records video footage 24/7.
DVR s_. , _o vo le(:5 rE .%a-r _ ,;nt.
protOCOls,.I C unigu_loy in c rdCntlal; r
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- If:. 'UC18;4( LIGHTING
• the DVR y .:,ft.. IS -
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IKE is connected to the Integrated Public Alert 8 Warning System(IPAWSI All-Hazards teed and - WOWS RD
automatically checks for alerts every minute so that public safety warnings are displayed in real time V,
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without delays
MIAMI BEAC H
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IKE Smart City will provide the City of Miami Beach with 12.5%of •1 - • i
all advertising time on the kiosks.The City may use allocated time 31f
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for the promotion of civic content.public service announcements,or ..- r
other communications The value of this dedicated time on the screens is - IMP
projected to be$8.536,740,assuming 15 kiosk locations,over the term of •
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the agreement.Any unsold advertising time will be provided to the City ate„ • _— 1 r
no cost.when available. %- '
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Further,IKE Smart City will provide the City$550,000 in free
advertising time annually on its networks of kiosks and signs across E
the country.T-rs offering will include both IKE kiosks as well as large . . - +•+. i•.”-
format signs installed by IKE Smart City's sister company,Orange Barrel ^—
Media.Please see markets in which we operate listed below. • - RdPBA6f57d "
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w�
n! Jr) MISSION:
IKE SMART CITY PIONEERS
SMART CITY TECHNOLOGY
TO IMPROVE LIVES IN CITIES.
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COMMUNITY INVOLVEMENT . ` / �.•
The core tenants of IKE Smart City's media platform are oublic benefit and social equity.two . . 1
values we seek to maximize through the formation of public-private partnerships in each of '
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our IKE markets.Working closely with key constituents,we strive to understand near-term '
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needs and long-term goals to deliver programming that contributes beyond an economic ,,".
return.City priorities and partners in each market vary but examples include the following: ,
MUNICIPALITIES
We assist city agencies with the widesp•ead deployment of urgent Communications such `\
as wealhe'emergencies.active shooters.power outages,transit and traffic alerts.and other
important messaging that is critical to public safety.
BUSINESS IMPROVEMENT DISTRICTS
Small and independent businesses define the unique cha'acter of u-ban neighborhoods.
and we work closely with Business Improvement Districts to understand how IKE Can
support their growth.
EDUCATIONAL INSTITUTIONS
IKE partners with educational institutions and local school districts in the communities we
serve to develop hands-on opportunities for creative students to learn about careers in
media design,and advertising r.
ARTISTS AND ART INSTITUTIONS
We cultivate extensive relationships with art institutions.artists and independent curators
to develop media programs that showcase the work of established and emerging voices in _
the public realm. WTHER VuLAGoME:
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IKE Smart City and sister company,Orange Barrel Media.have a longstanding commitment We maintain key relatronsnips with both internationally recognized
to developing media that supports the production and presentation of public art.Focused on and weal artists.as well as museums and art institutions.These
community engagement.Corey Favor and Currecie Gamble work closely with IKE Smart City partnerships result in the expansion of art into high y visible public
CEO.Pete Scantland,to lead our art initiatives. spaces where it can reach broader and more diverse audiences.
PETE SCANTtAND Collaborations across the country include work with a't curators
Chief E.ecutivc Onccer11
and organizations such as.
• "e._.z Al Mu _.im.M r.r, e E)ana va.n
• CA Bocrrr . ..ex rn:i_c „r i a•,_
n,;hhCr Sim t':;^n E Lnrinc, f.,•I;
' . Larry Oss -U,, ,Prop, e Gmuo
• :•F'eeoo�-�° F _i
COREY FAVOR
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r.VC.C l:n -i
Senior Director of Community Engagement,Talent&Culture
and artists such as . MOCK�Js Anaeli
CURRECtA GAMBLE410
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Hunk'A IIis Then'-, J,rirsy Ch SOS
Director of Community Engagement 8 Partnerships t, i. Icy,.,,ol'
. Miwrei,J,, i
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The IKE kiosks in Miami regularly exhibit new projects by local and
' I , _�� 14'`. i
international artists u7 collaboration with some of Miami's most recognized , , r I �'
cultural organizations.A launch project with the iconic Wynwood Walls _ .r. a ••./ .
features the commissioned works of Miami-based artists such as baghead, u 7t_ I= ,.. •7
Golder 305.Nico,and Pei Ramirez IKE has also partnered with Perez Arl .1 f• J�• ^ ,4 f Si
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Museum Miami iPAMM)to promote its exhibitions through advertising and i4 ,..i 1 f # T: ;t,
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feature art from its permanent collection and exhibition progra=a. - ^ • A • —
The work of Italian artist Marco Brambilla.best known for'i s mesmerizing, It
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intricate video collages,was shown throughout the sunlrne-and fall of 2021, - � '
in conjunction with his exhibition,Heaven's Gate,which opened at PAMM on - - _ t _ { `
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The IKE platform o`ovides small and independent b.,scsses.ns wet as area non-profits, — — •1 t. re '
with significant free a^c discou-trd promotional 0000rtu,tres.In addition,IKE Smart City _.r . - - -Ir�'F- • L f''
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Rather than outsourcing work.IKE Smart City emp oys a full-time.In-house Product and IKE Smart C.ty's oifferenrating approach has resulted in advanced features.a
Software Engineering team that is 100%dedicated to keeping IKE on the cutting edge of superior user experience.and the flexibility to deliver on the unique needs of our
technology.Their collective experience spans diverse business segments and platforms city partners in exciting new ways.Our ongoing investment ill the contim,.ous
which informs more innovative results.Singular focus allows us to work proactively,react evolution of the IKE platform ensures that the kiosk network will stay relevant and
Quickly.and easily pivot as new opportunities arise engaging throughout the term of the contract
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GRAHAM cc N2ETi xEviN r tit.:.riu RECENT INNOVATIONS & UPGRADES
Director of Technology Senior Software Engineer iv Sr.oport-or EN`.1,ic•.ar pow."....:aCrs
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Software Developer Software Developer v Ai qtr''It) '.nchc J.tor Ind UV ncle>::mcui d to some scree,
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Site Reliability Engineer Engineering Manager Con;.ill ap<,I..lil r-- Dr aV 1pp>_allons
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PRACTICES
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TRANSPORTATION CHALLENGES -.ow-_
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As the.vrnner of the USDOT Smart City Chelionge.the City of Columbus developed smart ...! v1' I -.At , f�-
city solutions to urban challenges.In response to transportation challenges in cities, i` �� /�j,1
IKE Smart City partnered with Smart Columbus to deploy a Mobility Hub pilot •�_ � . _
program in 2020.Mobility Hubs are a conhgu able transit amenity that increase access - NO
to first/last mile solutions and help to organ le the streets from haphazard placement of — - Mk s'%,.. •
the vehicles by centralizing them in designated places.
IKE serves as the agnostic centerpiece of the Mobility Hubs.providing real-time public - - -,-
transit information,a ntultimodal trip-planning application,scooter docking and charging _ ,. -- -
stations,and other tfansit services from shared mobility providers. - ..
Mobility Hubs consist os"a flexible kit of Darts that can be adapteo per location to include - Y - - :•r
elements such as bike share clocks,personal bike racks,car share parking,and electric - I
vehicle charging stations.In addition to providing scooter docking and charging that �'- -- •
accommodate all brands of scooters.IKE Smart City is leveraging IKE's technology to - 6 \ti .
provide on-street EV charging in 2022
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ON-STREET EV CHARGING
IKE Smart City Is currently working with several city partners on
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deploying electric vehicle charging programs alongside existing
kiosk networks and is anticipating launching our first electric
vehicle charging programs this year.
IDEAL EV CHARGING SITES6 '
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Densely populated and equitable locations overlap with our • +
current and planned on-street sites. IWA
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BRAND AGNOSTIC CHARGING -
EV and scooter chargers are brand agnostic.enabling future- • r - • 1
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EV PARKING INCENTIVES - '
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PROVEN ON-STREET EXPERTISE `
IKE Smart City's expertise working in the public right-of-way
eliminates the most time-consuming aspects of deployment. MI MI , -
011altsa - 'EXPEDITED NETWORK ROLLOUT ®.R.i�'�
EV construction and operational costs could be reduced by �11_�.,. _
approximately 50%when shared with IKE deployments. s""�••�
NO INVESTMENT FROM THE CITY 111
All construction and ongoing management is provided by IKE
Smart City using existing electrical infrastructure.
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REVENUE
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IKE Smart City requests a 10-year initial term with one 10-year automatic
renewal term if performance criteria Ws defined by the City)are met.This
will not only protect the City,but also will allow IKE Smart City to otter a
best-in-class kiosk program.maximize revenue to the City and underwrite
our investment
included below are examples of performance criteria rrom other cities +;
where,KE operates. '
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• -iF S City has mar inte aAnfr Obliq'ipn5, /
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FINANCIAL BENEFITS -' 5' �4:0°11
IKE Smart City would place 15 kiosks at mutt:ally agreeo-upon locations with.,the City of M'•arc,Beach
After demonstrating the success of toe program.IKE Smart City would work with the Cit1 to expand the K _
program.We believe that the City of Miami Beach cows suppoi i up to 50 kiosk ocations across North '�1
Beach.Mid Beach.and South Beach IY r;''1'
IKE Smart City wilt manufacture,install.operate,and maintain all kiosks at no cast to the City -```
IKE Smart City would pay to the City of Miami Beach the greater p1
9h'V00' vOsk in yC'r anP inC ,n:: 'I t o r .i - •
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I e l it, q e ie share.o rho C tss m.-c I kiosk oc Thor,5. •
broochC t Se S 63.878 •
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If 50 kiosks,.ere installed the average annual revenue share to the City is projected to be ,
$4.552.928 and total revenue share to the City is projected to be$91.058.564.
Further,IKE Smart City would provide a 31,000,000 non-refundab,e advance payment to the City.to
be used as a credit towards future evenue share payments This prepayment will be deposited into an
escrow account on the date of City Commission's approval of award and will be released Io the City once •
Commission approves and entitles a 15-kiosk network
•
CIVIC BENEFITS
IKE Smart City vall provide the City of Miami Beach with 12 Sc` of all advertising time to be used by the City IKE Smart City's experience managing a kiosk
for the promotion of civic content,public service announcements.or other communications.The value of program in the City of Miami makes us uniquely
this dedicated time on the screens is projected to be 98,536,740,assuming 15 kiosk locations.over the qualified to accurately anticipate revenue for a
term of the agreement.Any unsold advertising time will be provided to the City at no cost.when available. network of kiosks in the City of Miami Beach.
Further.IKE Smart City will provide the City$550,000 in free advertising time annually on its network
of kiosks and large-format signs across the country to attract visitors to Miami Beach
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Prepayment beam Term ,
Year 0 1 2 3 4 5 6 7 1 9 10
Groot Revenues
Maori Beach IKE Network(15 Units) 5 1,921,920.00 S 2,26I,374.40 $ 2,738,038.62 $ 2,810,179,76 $ 3,904,745.17 $ 2,991,921.72 S 3,061,686.59 5 3,174,137.18 5 3,169,361.30 $ 3,367,442.14
1034 Gross Revenues 5 1,971,970.00 S 1,162,37440 $ 2,731031.61 5 2.700,17974 5 2,904,745.17 5 2,991,928.71 $ 3,011616.59 S 3,174,137.18 S 3,169.361.30 S 3.367,442 14
Revenue Share
IKES1MMPrepryment/Rnm3ursemant S1,000,00000 $ (464,768.00)$ (531,332.00) $ - S - $ - $ - $ - S - $ $
Minimum Annual Guarantee)M30) 300,000.00 306,00000 313,12000 318,361.40 324,729.65 331.724.24 592.388.73 344,605.70 351,497.41 354.527,77
Percentage Revenue Share 461.766.00 598,949.76 713,095.45 109,709.51 637,144.42 465,547.15 194,825.91 925,049.17 956.346.71 911449.08
Total Revenue Share to City of Miami Beach $1,000,000.00 $ - $ 67,717.76 $ 1,095,11545 5 1,121,071.97 S 1,111,91407 $ 1,196,771.49 5 1,232,674.61 $ 1,269,454.47 $ 1,307,744.52 $ 1,344,976.16
Lease Term
Year 11 12 13 14 15 16 17 1/ 19 20
Grorleve
Miami BeachllE Network(15 Unit) 5 3,461465.40 5 3,572,519.36 5 3,179,694.95 5 3,790,015.79 5 3,903,741.37 $ 4,020,90202 5 4,141,579.01 S 4.265,774.9S 5 4,393,748.)0 $ 6525,560.65
Total Grow Revenues 5 3.468465.40 $ 3,572,519.36 5 3,679,694.95 $ 3,790,015.79 $ 3,903,788.37 $ 4,020,902.02 $ 4,141,529.01 $ 4,265,774.95 $ 4,392,743.20 5 4,525,560.65
Revenue Share
IKE S1MMPrepavment/Rnmhursament $ $ $ - 5 $ - $ $ - S $ - $
Mn,m9m Annual Guarantee(MAG) 365,698.33 373,011.79 340,472 54 310081.99 395643.63 403760.50 411.135.71 420.072.43 42867317 437.043 35
Percentage Revenue Share 1,021,647.83 1,055,995.45 1,091.40544 1,127,952.33 1,165,671.72 1,304,600_31 1,344,775.92 1,216,237.55 1,329,0/5.41 1,373,140.91
Total Revenue Share to City o&March Beach $ 1,317,346.16 5 1,429,007.75 $ 1471,877.98 $ 1,516,034.32 $ 1,561,515.35 $ 1,604,360.41 $ 1,656,611.63 $ 1.706,309.9g $ 1,757,499.31 $ 1,110,234.34
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r-'NANCIAL STAE3'�L�1�`Y � As_
IKE Smart CHy is financially equipped to provioc a lurnxcy kiosk network to the Cab
of Miami Beach at no cost or risk to the City.We are financially responsible for live 4
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FINANCIAL DOCUMENTATION
Enclosed on the following page is a letter from First Merchants Bank.indicating that this ^
project s well within IKE Smart City's existing capacity based on our current funding
availability and ongoing operation cash flows generated by o.'existing operations r
If the City desires a more detailed review of IKE Smart City's financials we are happy
to arrange a detailed discussion between the City and our bank or provide additional
documentation
We have completed the Dun&Bradstreet analysis and are prepared to submit
a Supplier Qualification Report directly to the City upon request per the City's
ctari`icat,on about this item on 7/13/22.
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across the U.S sirce 2004 Our Media Sales team has decades of collective experience s t -c,
and focuses on best-in-class customer-centric service. a
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Media buyers frorn the argest national agencies.including Rapport,Kinetic Worldwide. u �=
Outdoor Media Group.Publicis Media Group and Horizon Media seek out our inventory - _ _ 4
based or our ability to deliver value to their clients i • t^ q t h St s T� Pf
ntegral to our success are the strong relationships we have built with blue-chip national
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advertisers-strong relationships that are recurred n order to successfully fill premium is J ♦r
spaces with quality and impactfu:campaigns I�II ,I,�
Examples of the brands we work with include: ._ - -
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Our Sales team is adept at tasteful advertising copy and imagery. » r1* N
We adhere to al,local advertising restrictions and always work , ,f, .�
Orrectly with our City partners to tOrm mutually agreed-upon ir' I
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advertising restrictions.
IKE Smart City will not advertise anything that I
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Our Sales team has experience navigating content restrictions with /ram or-city partners.IKE Smart City will work directly with the City of I � 1 `
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restriction list. -
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MIAMI BEACH PROPOSED LOCATIONS 15'
IKE Smart City recommends a deployment of 15 kiosks throughout seven North View South View
key commercial corridors.We plan to install in phases of approximately
S kiosks and will work with the City and stakeholder groups to identify
which kiosk locations are priority The allocations,as well as the final
kiosk locations,would be determined in partnership between IKE Smart
City.the City,and the applicable neighborhood groups
After demonstrating the success Of the program,IKE Smart City would
work with the City to determine whether expansion of the network
would help better serve the community
Where possible,IKE Smart City will replace the static wayfindmg signage -
throughout the City with IKE kiosks to reduce clutter on the sidewalks.
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MPLEMENTATION SCHEDULE
..VNTRACI At'-,AROE1 M,,-TH I 1.•'.rTH- A,.NTH A,.I,iHE MONTH 5 MON•• ., M:.N r
INSTALLATION MILESTONES
ISiting Begins
Siting Betion
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Begins
5 months duroaon
Site-Specific Plans,Permit
Submission&Bidding
6 months duration
Construction&
Installation
3 r.onC.s durouon
Content Development,
Training 6 PR Launch
4 months duration
INSTALLATION STEPS
Pre-construction Kiosk Fabrication Site-Specific Plans,Permit Construction& Content Development, Operations&Maintenance
Siting Begins Begins Submission&Bidding Installation Training&PR Launch Ongoing for Term of Con0asr
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A FINAL WORD CUSTOMIZABLE PLATFORM
The flexibility of IKE's design and software allows the City of Miami Beach to
customize the platform to create a hyper-local xiosa exper ence that reflects the
City's unique characteristics and brand identity.
INDUSTRY LEADER
We have been operating IKE networks since 2015 with great success Cities
across the nation have selected us as their preferred kiosk and endorsed our
product and team as superior to the competition.
IKE Smart City is uniquely positioned to partner with the STAFFED TO SUCCEED
City of Miami Beach to support its placemaking initiatives Our vertically integrated team is comprised of skilled contributors from each
discipline led by experienced Project Mangers.Our investment in fur-time
and enrich local communities through innovative smart city resources ensures the City will receive a seamless turnkey program.
technology.Our objective is to drive discovery,mobility,and
equity,while also providing an economic return for the City. COMMITMENT TO ART 8 COMMUNITY PROGRAMMING
Using our media platform to support community initiatives and extend the reach
We hope the enclosed information has demonstrated our of public art is at the core of our mission,and we would continue those efforts in
differentiators and superior value proposition.Many thanks the City of Miami Beach.
for taking the time to review our materials.
CONTINUOUS INNOVATION
Keeping IKE relevant requires ongoing research and innovation.Employing
dedicated Product.vre Software teams with a singular focus on the platform
versus outsourcing the work is critical to success.
FINANCIAL STABILITY
We are equipped with the capital required to deliver a best-in-class kiosk network
without sacrificing quality and our Advertising Sales team has decades of
experience that will support delivery of contracted revenue.
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BID SUBMITTAL QUESTIONNAIRE
Solicitation No: Solicitation Title:
2022-040-KB Design, Manuf. Install. Operate, and Maintain Interactive Digital
Media Kiosks
BIDDERS NAME:IKE Smart City,LLC
NO.OF YEARS IN BUSINESS:6 years(since 07/08/2016) NO.OF YEARS IN BUSINESS LOCALLY:4 years(since NO.OF EMPLOYEES:101 employees
08/08/2018) (IKE Sman City,LLC shares ell
employees with sister company
Orange Bartel Msae,LLC)
OTHER NAME(S)BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS Oa88SMG,LLC and ISC Miami,LLC
BIDDER PRIMARY ADDRESS(HEADQUARTERS)*250 N Hartford Avenue
Cliv Columbus
STATE:OH ZIP CODE:43222
TELEPHONE NO•614-294-4898
TOLL FREE NO N/A
FAX NO. 614-9614403
BIDDER LOCAL ADDRESS:250 N Hartford Avenue
CITY:Columbus
STATE:OH ZIP CODE:43222
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT Anna Batman
ACCOUNT REP TELEPHONE NO..2163384152
ACCOUNT REP TOLL FREE NO.:NIA
ACCOUNT REP EMAIL-absemwnekesmartcity.com
FEDERAL TAX IDENTIFICATION NO.:81-2915656
By virtue of subm::ttinc a bid, bidder agrees: a)to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all specifications, attachments, exhibits and appendices and the contents of any Addenda released hereto:
b) to be bound, at a minimum, to any and all specifications, terms and conditions contained herein or Addenda; c) that the bidder has
not divulged, discussed, or compared the proposal with other bidders and has not colluded with any other bidder or party to any other
bid; d) that bidder acknowledges that all information contained herein is part of the public domain as defined by the State of Florida
Sunshine and Public Records Laws; e) the bidder agrees if this bid is accepted, to execute an appropriate City of Miami Beach
document for the purpose of establishing a formal contractual relationship between the bidder and the City of Miami Beach, Florida, for
the performance of all requirements to which the bid pertains; and f) that all responses, data and information contained in the bic
submittal are true and accurate.
The individual named below affirms that s/he: is a principal of the applicant duly authorized to execute this questionnaire, and that the
contents of said document(s)are complete, true, and correct to the best of his/her knowledge and belief.
Name of Bidder's Authorized Representative: Title of Bidder's Authorized
Anna Baerman Representative:
Director, Development
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.tC. ION 2 - AL NLANLLI.A.Ak t ,v' 61- ADDLNDUF
After issuance of solicitation, the City may release one or more addendum to the solicitation, which may provide
additional information to bidders or alter solicitation requirements. The City will strive to reach every bidder
having received solicitation through the City's e-procurement system. However, bidders are solely responsible for
assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the bidder has received all addendum released by the City pursuant to this
solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Enter Initial to Enter Initial to Enter Initial to
Confirm Confirm Confirm Receipt
Receipt Receipt
AB Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
All bidders must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,
parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all bidders must disclose
the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in
the bidder entity or any of its affiliates.
YES p NO
If yes, please disclose the name(s):
1
2
3
4
5
6
When requested by the City, each bidder shall arrange for Dun & Bradstreet to submit a Supplier Qualification
Report (SQR) directly to the City. No proposal will be considered without receipt, by the City, of the SQR directly
from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the bidder. The
bidder shall request the SQR report from D&B at:
https://sup Ip ierportal.dnb.com/webapp/wcs/storeslservlet/SupplierPortal?storeld=11696
Bidders are responsible for the accuracy of the information contained in its SQR. It is highly
recommended that each bidder review the information contained in its SQR for accuracy prior to
submittal to the City and as early as possible in the solicitation process. For assistance with any portion
of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495.
At time of request, bidder shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the
City, with bid or within three (3) days of request.
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Pursuant to Resolution 2016-29375, the City of M ami Beach, Florida, prohibits official City travel to the state of
Mississippi, as well as the purchase of goods or services sourced in Mississippi. Bidder shall agree that no
travel shall occur on behalf of the City of Miami Beach to Mississippi, nor shall any product or services it provides
to the City be sourced from this state.
By virtue of submitting bid, bidder agrees it is and shall remain in full compliance with Resolution 2016-29375
hltps://www.rnamibeachfl.gov/wp-content/uploads/2017/11/2016-29375-Resolution-Vendor-Moratorium-for-
Services-Sources-from-North-Carolina-M ssissippi_1.Rdf
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SECTION 6 - REFERENCES AND PAST PERFORMANCE
Project No. 2022-040-KB
Project Title Design, Manuf., Install, Operate, and Maintain Interactive Digital
Media Kiosks
Bidder shall submit at least.three (3) references for whom the bidder has completed work similar in size and.
nature as the work referenced in solicitation.
Reference No.1
Firm Name: City of Miami
Contact Individual Name and Title: Art Noriega, City Manager
Address: 444 SW 2nd Ave Miami, FL 33130
Telephone: (305) 250-5400
Contact's Email: anoriega@miamigov.com
Narrative on Scope of Services Provided:
Contract with the City of Miami to install up to 150 digital, interactive wayfinding kiosks Citywide. All kiosks are
advertising-funded and are delivered at no cost to the City,and revenue is shared with the City as part of the project.
Reference No.2
Firm Name: City of Coral Gables
Contact individual Name and Title: Belkys Perms, Assistanilikagipz, Economic Development Department
Address: City Hall, 405 Biltmore Way Coral Gables, FL 33134
Telephone: (305)460-5392
Contact's Email: bperez2@coralgables.com
Narrative on Scope of Services Provided:
Contract with the City of Coral Gables. to install 10 digital, interactive wayfinding kiosks Citywide. All kiosks are
advertising-funded and are delivered at no cost to the City, and revenue is shared with the City as part of the project.
Reference No.3
Contact Individual Name and Title: City of Houston
Address: Gwendolyn Tillotson, Deputy Director, Office of Economic Development
Telephone: (832) 393-0937
Contact's Email: gwendolyn.tillotson@houstontx.gov
Narrative on Scope of Services Provided:
Contract with the City of Houston to install up to 125 digital, interactive wayfinding kiosks Citywide. All kiosks are
advertising-funded and are delivered at no cost to the City,and revenue is shared with the City as part of the project.
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Additional Reference
Firm Name: Tampa Downtown Partnership
Contact Individual Name and Title: Shaun Drinkard, Senior Director of Public Programming &Operations
Address: 400 N. Ashley Dr, Suite 1010 Tampa, FL 33602
Telephone: (813) 682-2061
Contact's Email: sdrinkard@tampasdowntown.com
Narrative on Scope of Services Provided:
Contract with Tampa Downtown Partnership (TDP) to install 30 digital, interactive wayfinding kiosks Citywide. All
kiosks are advertising-funded and are delivered at no cost to TDP or the City, and revenue is shared with TDP as
part of the project.
SECTION 7 - STANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions are available at Itps:/lwww.miamibeachfl.gov/city-hall/procurement/standard-
terms-and-conditions/ By virtue of submitting a bid, bidder attests that they have read and understand the
applicable Standard Terms and Conditions as indicated in the solicitation.
Project No. . 2022-040-KB
Project Title Design, Manuf., Install, Operate, and Maintain Interactive Digital
Media Kiosks
SECTION 8 - VENDOR CAMPAIGN CONTRIBUTIONS
Bidders are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in
Sections 2-487 through 2-490 of the City Code
h //librarv.municode.comlfl/miami beach/codes/c_gde 9f_ordinances?
nodeld=SPAGEOR CH2AD ARTVIISTCO DIV5CAFIRE
Bidders shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance
Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including
disqualification of their bid submittal, in the event of such non-compliance.
Are there any individuals or entities (including your sub-consultants) with a controlling financial interest which
have contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of
Mayor or City Commissioner for the City of Miami Beach.
O YES f2 NO
If yes, list name (first and last name) of individuals, occupation, amount and date:
First and Last Name . Contributor Occupation Amount Date of
Contribution
1
2
3
4
5
6
7
8
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SECTION 9 —SUSPENSION, DEBARMENT, OR CONTRACT CANCELLATION
Has bidder ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-
performance by any public sector agency?
Q YES ei NO
If answer to above is "YES," bidder shall submit a statement detailing the reasons that led to action(s):
SECTION 10 - EQUAL BENEFITS FOR EMPLOYEES WITH SPOUSES
AND EMPLOYEES WITH DOMESTIC PARTNERS
When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time
employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance
2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant
to competitive bids, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees
with spouses. The Ordinance_applies to all employees of a Contractor who work within the City limits of the City of Miami
Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits,
who are directly performing work on the contract within the City of Miami Beach.
Does bidder provide or offer access to any benefits to employees with spouses or to spouses of employees?
® YES Q NO
Does bidder provide or offer access to any benefits to employees with (same or opposite sex) domestic partners or to
domestic partners of employees?
ei YES Q NO
Please check all benefits that apply to your answers above and list in the "other"section any additional benefits not already
specified. Note: some benefits are provided-to employees because they have a spouse or domestic partner, such as
bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical4insurar-rce.
Bidder Provides for Bidder Provides for Bidder does not
BENEFIT Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health X X
Sick Leave. X .X
Family Medical Leave X X
Bereavement Leave X X
If Bidders cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures
compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable
Measures Application with all necessary documentation. Your Reasonable Measures Application will be reviewed for
consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final.
Further information on the Equal Benefits requirement is available at h1tp://www.miamibeact1gov/city_
hall/procurement/procurement-related-ordinance-and_procedu res/
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SECMON 11 8 RD / 7; LO EYING AMENDMENT CERTIFICATION FORM
APPENDIX A,44 C.F.R. PART 18—CERTIFICATION REGARDING LOBBYING
Certification for Contracts,Grants, Loans, and Cooperative Agreements
The undersigned Contractor certifies,to the best of his or her knowledge,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making
of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation,renewal, amendment, or modification of any Federal contract,grant, loan, or cooperative agreement.
2. If-any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of.a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions. .
3. The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31,
U.S.C. § 1352(as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification
shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
The undersigned Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C._§ 3801 et seq., apply
to this certification and disclosure, if any.
By virtue of submitting bid, bidder certifies or affirms its compliance with the Byrd Anti-Lobbying Amendment Certification.
Name Of Bidder's Authorized Representative: Title of Bidder's Authorized
Anna Baerman Representative: .
Director, Development
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SECTION 12 —SUSPENSION AND DEBARMENT CERTIFICATION
The Contractor acknowledges that:
(1) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is
required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2
C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940)or disqualified (defined at 2 C.F.R. §180.935).
(2) The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a
requirement to comply with these regulations in any lower tier covered transaction it enters into.
(3) This certification is a material representation of fact relied upon by the City. If it is later determined that the Contractor
did not comply with 2 C.F.R. pt. 180,subpart C and 2 C.F.R. pt. 3000,subpart C, in addition to remedies available to the City,
the Federal Government may pursue available remedies,-including but not limited to suspension and/or debarment.
(4.).The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C
while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further
agrees to include a provision requiring such compliance in its lower tier covered transactions."
By virtue of submitting bid, bidder certifies or affirms its compliance with the Suspension and Debarment Certification.
Name of Bidder's Authorized Representative: Title of Bidder's Authorized
Anna Baerman Representative:
Director, Development
SECTION 13 - SMALL AND DISADVANTAGED BUSINESS CERTIFICATION
Pursuant to Resolution 2020-31519, the City is tracking the Small and Disadvantaged Businesses, as certified by Miami-
Dade County that have been certified as Small or Disadvantaged Business by Miami-Dade County.
Does bidder possess Small or Disadvantaged Business certification by Miami-Dade County?
Q YES Q NO
SECTION 14 - LGBT BUSINESS ENTERPRISE CERTIFICATION
Pursuant to Resolution 2020-31342, the City is tracking the utilization of LGBT owned firms that have been certified as an
LGBT Business Enterprise by the National Gay and Lesbian Chamber of Commerce (NGLCC).
Does bidder possess LGBT Business Enterprise Certification by the NGLCC?
Q. YES Q NO
SECTION 15 — CONE OF SILENCE
Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award
recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The
Cone of Silence ordinance is available at https://library.municode.com/fl/miami beach/codes/code of ordinances?
nodeld=SPAGEOR CH2AD ARTVIISTCO DIV4PR S2-486COSI
Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited
with the of exception communications with the Procurement Director, or his/her administrative staff responsible for
administering the procurement process for this solicitation providing said communication is limited to matters of process or
procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranadot miamibeachfl.gov
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Vendor attests that they have read, understand, and are in compliance with the Cone of Silence Ordinance, pursuant to
Section 2-486 of the City Code?
YES CI NO
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SECTION 16—CODE OF BUSINESS ETHICS
Pursuant to City Resolution No.2000-37879, the Bidder shall adopt a Code of Business Ethics ("Code") and submit that
Code to the Procurement Division with its response or within three (3) days upon receipt of request. The Code shall, at a
minimum, require the Bidder, to comply with all applicable governmental rules and regulations including, among others,
the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County.
Bidder shall submit firm's Code of Business Ethics within three (3) of request by the City. In lieu of submitting Code of
Business Ethics, Vendor may indicate that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics,available at j ttp://www.rpiamibeachfl,gov/city-hall/procurement/procurement-related-ordinance-and-procedures/
Bidder adopts the City of Miami Beach Code of Business Ethics?
p YES fl NO
Bidder will submit firm's Code of Business Ethics within three (3)days of request by the City?
p YES 0 NO
SECTION 17 — DRUG FREE WORKPLACE CERTIFICATION
The Drug Free Workplace Certification is available at:
https://www.miamibeachfl.gov/w,p-content/uploads/2019/04/DRUG-FREE-WORKPLACE-CERTIFICATION.psff
By virtue of submitting bid, bidder certifies or affirms it has adopted policies, practices and standards consistent with the
City's Drug Free Workplace Certification.
SECTION 18 — LOBBYIST REGISTRATION REQUIREMENTS
This solicitation is subject to,and all bidders are expected to be or become familiar with, all City lobbyist laws. Bidders shall
be solely responsible for enst.ri g,th t'af City lobbyist laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including, without limitation, disqualification of their responses, in the event of such non-
compliance.
By virtue of submitting bid, bidder certifies or affirms that they have read and understand the above Lobbyist Registration
Requirements.
SECTION 19— NON-DISCRIMINATION
The Non-Discrimination ordinance is available at:
https://library.municode.com/fl/miami beach/codes/code of ordinances?
nodeld=SPAGEOR CH2AD ARTVIPR DIV3COPR 52-375NSCCOREWA
By virtue of submitting bid, bidder agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami
Beach City Code.
SECTION 20 — FAIR CHANCE REQUIREMENT
The Fair Chance Ordinance No. 2016-4012 is available at:
https://library.municode.com/fl/miami beach/codes/code of ordinances?nodeld=SPAGEOR CH62HURE ARTVFACHOR
By virtue of submitting bid, bidder certifies that it has adopted policies, practices and standards consistent with the City's
Fair Chance Ordinance. Bidder agrees to provide the City with supporting documentation evidencing its compliance upon
request. Bidder further agrees that any breach of the representations made herein shall constitute a material breach of
contract, and shall entitle the City to the immediate termination for cause of the agreement, in addition to any damages that
may be available at law and in equity.
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sty.:I OrION 11. ® F'I.18LIC ENTITY CRIMES
Please refer to Section 287.133(2)(a), Florida Statutes,available at:
hops://www.flsenate.gov/Laws/Statutes/2012/287.133
By virtue of submitting bid, bidder agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not
been placed on convicted vendor list.
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EXHIBIT "B"
PROJECT LIMITS
Below are the limits of the KIOSKS to be installed,operated,and maintained by the CITY under
this AGREEMENT.
State Road:
• SR-A 1 A: Indian Creek Drive—From convergence with Abbott Ave at approx.25.85193,-80.12239 on
the North to convergence with Collins Ave at approx. 25.84119,-80.12142 on the South
SR-Al A: Collins Ave:From 88th St on the North to 5th St on the South
SR-907:Alton Road—From convergence with 63rd St at approx.25.84348,-80.12769 to 5w St on the
South
.SR-A1 A: 5th St—From MacArthur Causeway on the West to Collins Ave on the East
SR-A1A:Harding Ave—From 86th St on the North to 72nd St on the South
SR-A.1A:Abbott Ave—.From 72°d St on the North to Indian Creek Dr on the South
SR-934:Normandy Dr—From Bay Dr on the West to Collins Ave on the East
SR-907: 63rd St—La Force Dr on the West to Indian Creek Dr on the East
County: Miami-Dade
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
Page 14 of 16
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EXHIBIT"C"
CITY OF MIAMI BEACH RESOLUTION
[To be herein incorporated once ratified by the CITY Board of Commissioners.]
Maintenance Memorandum of Agreement between Flonda Dcpanrnent ofTranspo:latlon and City ofMlaml Beach(:Master Kiosk Agreement)
Page 1-5 of 16
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RESOLUTION NO. 2023-32759
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE AGREEMENT BETWEEN THE
CITY AND THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT
AGREEMENT) RELATING TO THE INSTALLATION OF DIGITAL KIOSKS AT
APPROVED LOCATIONS ON FDOT RIGHTS-OF-WAY; AND FURTHER
APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH IKE SMART
CITY, LLC (AMENDMENT NO. 1 TO THE IKE AGREEMENT), FOR IKE TO
ASSUME THE CITY'S OBLIGATIONS UNDER THE FDOT AGREEMENT; AND
FURTHER, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO
EXECUTE THE FDOT AGREEMENT AND AMENDMENT NO. 1 TO THE IKE
AGREEMENT.
WHEREAS,on August 25,2021,the Administration received an unsolicited proposal from
IKE Smart City, LLC ("IKE"), pursuant to Section 255.065, Florida Statutes, to Design,
Manufacture, Install, Operate and Maintain Interactive Digital Media Kiosks at certain sites
throughout the City; and
WHEREAS, on January 20, 2022,the Mayor and City Commission approved Resolution
2022-31989, accepting the unsolicited proposal pursuant to Section 255.065, Florida Statutes
and authorizing the Administration to issue Request for Proposals (RFP) No. 2022-040-KB,
seeking proposals from other interested parties for the same project purpose as the unsolicited
proposal; and
WHEREAS, on December 14, 2022, via Resolution 2022-32422, the Mayor and City
Commission authorized the Administration to enter into negotiations with IKE, the top-ranked
proposer, and if unsuccessful, to negotiate with Smart City Media, the second-ranked proposer,
with the final negotiated agreement being subject to the prior approval of the Mayor and City
Commission; and
WHEREAS, on June 28, 2023, the Mayor and City Commission approved the essential
business terms for the Agreement with IKE-Smart City, LLC to design, manufacture, install,
maintain, and operate_interactive digital media kiosks; and further authorized the City Manager
and City Clerk to execute an agreement with IKE consistent with the approved terms; and
WHEREAS, on July 28, 2023, the City of Miami Beach executed an agreement with IKE
Smart City, LLC ("IKE Agreement")for the design, manufacture, installation, maintenance, and
operation of interactive digital media kiosks in the City of Miami Beach;and
WHEREAS, some of the IKE digital media kiosks will be placed along or abutting certain
rights-of-way under the jurisdiction of the Florida Department of Transportation ("FDOT Rights-
of-Way")
WHEREAS, before IKE can place any digital media kiosks along or abutting any FDOT
Rights-of-Way, the City must enter into an agreement with the Florida Department of
Transportation ("FDOT Agreement"), a copy of which- is attached to the Memorandum
accompanying this Resolution; and
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
WHEREAS, under the FDOT Agreement, the City shall be responsible for installing,
operating, and maintaining digital media kiosks and the necessary utilities along the approved
FDOT Rights-of-Way pursuant to the terms and conditions of the FDOT Agreement;and
WHEREAS, IKE has agreed to assume all of the City's responsibilities under the FDOT
Agreement pursuant to Amendment No. 1 to the IKE Agreement("Amendment No. 1 to the IKE
Agreement"),.a copy of which is attached to the Memorandum accompanying this Resolution;and
WHEREAS; the Administration seeks the Mayor and City Commission's approval of the
FDOT Agreement and Amendment No. 1 to,the IKE Agreement and authorization to execute
same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the agreement between the.City and the Florida Department of
Transportation (FDOT Agreement) relating to the installation of digital kiosks at approved
locations on FDOT Rights-of-Way;and further approve Amendment No. 1 to the Agreement with
IKE Smart City, LLC (Amendment No. 1 to the IKE Agreement), for IKE to assume the City's
obligations under the FDOT Agreement; and further, authorize the City Manager and the City
Clerk to execute the FDOT Agreement and Amendment No. 1 to the IKE Agreement.
PASSED AND ADOPTED this 9. day of 5-7?/' " 2023.
ATTES
SEP 2 0 2023
RAFAEL E. GRANADO, CITY CLERK DAN GELBER, MAYOR
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION•
{1(?)-- g-3►—a-3
City Attorney#1 Date
DocuSign Envelope ID:509B10E8-6C84-479B-A7AE-6927AAAB2DFB
EXHIBIT "D"
SUPPLEMENT AL AGREEMENT TO
FLORIDA DEPARTMENT OF.TRANSPORTATION
MASTER MAINTENANCE MEMORANDUM OF AGREEMENT FOR
WAYFINDING KIOSK DEVICES
WITH THE
CITY OF MIAMI
This Supplemental.Agreement, dated the day of 202 is
entered into between the Florida Department of Transportation("DEPARTMENT")and the City
of Miami Beach("CITY").
In accordance with the provisions of the Master Maintenance Memorandum Agreement
("MMOA") for the KIOSKS between the PARTIES, dated the._ day of _ . 20 ,
the PARTIES enter into this Supplemental Agreement for purposes of incorporating the following
KIOSKS, pursuant to FDOT Permit No(s). _ , within the State right of
way described in such Permit,copy attached hereto and incorporated herein by reference.
By their signature below, the PARTIES hereby acknowledge that FDOT Permit
No. _ for KIOSKS-on SR_ ,within the limits described in said Permit,.'is hereby
incorporated into the MMOA, and the CITY shall comply with all installation, operations, and
maintenance obligations thereunder and the PARTIES further agree to abide by all provisions
thereunder.
CITY OF MIAMI BEACH: STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION:
By: By:
Name: Name:
Title: Title:
Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach(Master Kiosk
Agreement)
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