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3- Meeting Minutes 3-07-24 General Obligation Bond Oversight Committee City of Miami Beach MEETING MINUTES No. 46 March 7, 2024 Members Present: Karen Rivo, Chair Jack Glottmann, Vice-Chair Laura Veitia Jason Koslowe Dana Martorella Shari Gurkin Dennis Scholl Non-Voting Members Present: Isaiah Mosely Adam Kravitz Donald Goldberg David Sexton Absent: David Grieser Staff and Guests Present: Maria Hernandez, Liaison Thais Vieira David Martinez Eric Carpenter Allison Novack Cristina Ortega Colette Satchell Digna Abello Daniel Alzuri Elizabeth Estevez Elizabeth Miro Giancarlo Pena Frank Garcia Jason Greene Jose Gonzalez Joe Gomez Lindsey Precht Lauren Firtel Krystal Dobbins Jani Singer Justin Karr Virgil Fernandez Otniel Rodriguez Matthew LePera Tiffany Bain Pilar Caurin Roland Aragunde David Phillips Casey Steadman Susan Askew Ainsworth Geddes Natalie Burns Sharon Horowitz Scott Needelman Brandi Reddick Donald Wort Meeting Start Time: 4:00 pm General Notes: These meeting minutes are condensed and seek to capture the overall intent of discussions as interpreted by the meeting coordinator. Each paragraph indicates the time on the audio recording where the discussion commenced during the meeting. For more detail on the discussion, please refer to the audio recording in its entirety. All current and past meeting materials including agendas, handouts, minutes, presentations, and audio recordings are available by visiting: www.GOMBInfo.com/OversightCommittee/Meeting Records. G.O. Bond Oversight Committee Meeting Minutes No. 46 March 7, 2024 Page 2 of 8 I. Roll Call and Introductions (Refer to the Meeting Audio Recording and page 1 of the Agenda & Handouts Packet on the G.O. Bond Website.) 0:35 Chair Karen Rivo called the meeting to order. Roll call was completed. II. Committee Business Adoption of Meeting Minutes from February 8, 2024 4:54 Chair Karen Rivo asked for a motion to approve the February 8th meeting minutes. Motion: 5:00 Jack Glottmann made a motion to approve the minutes as presented. 5:05 Laura Veitia seconded the motion. Motion passed. 2022 G.O. Bonds for Arts & Culture III. Arts & Culture Program General Status Update (Refer to pages 2-7 of the Agenda & Handouts Packet on the G.O. Bond website.) 5:50 Maria Hernandez reported that 18 of the 20 Tranche 1 projects are in an active phase. Currently, $5.2 M out of $101.7 M has been spent or encumbered. There is a total of 46 subprojects, where 39 are in an active phase and 1 is complete. The grant agreement for the Miami Beach Hispanic Community Center was fully executed. The grant agreement for the Aquatic Sculpture Park is the only pending grant. The City recently received approvals from DERM. Staff is now waiting to receive the signed agreement from Miami-Dade County. IV. 2022 Bonds Projects Update (Refer to pages 8-15 of the Agenda & Handouts Packet on the G.O. Bond website.) Byron Carlyle Theater 16:14 Maria Hernandez reported that there is an item at the March 13th City Commission Meeting regarding this project being referred to the Finance and Economic Resiliency Committee to discuss programming and financial models (Item C4 D). 16:58 Daniel Alzuri reported that the City received the draft report from AMS Consulting on February 16th. Staff will meet internally in the upcoming week to discuss report and the next steps. 19:35 Laura Veitia asked if there is any consideration in adding workforce and/or artforce housing. 19:43 Daniel Alzuri explained that Staff is considering adding a housing component to the project. Discussion continued. G.O. Bond Oversight Committee Meeting Minutes No. 46 March 7, 2024 Page 3 of 8 Bass Museum Multipurpose Addition 23:50 Daniel Alzuri reported that the City has been working with the Bass Museum in assessing all the project components and their timelines. Staff met with the bidding vendors today on-site regarding the tranquility fountain. The fire alarm replacement is in the final stages of drawings and the project should be moving to the permitting phase by the end of March. 27:37 David Martinez reported that, regarding the multipurpose addition, Zyscovich Architects will develop a proper basis of design, properly define the scope of work, and create a high-level cost estimate. During the completion of this process, Staff will begin the Request for Qualifications package for the actual design consultant. Discussion continued. Miami Beach Botanical Garden 30:32 David Martinez reported that the City received a proposal from Shulman & Associates for a conceptual design on February 22nd and is currently under review. Collins Park Rotunda 32:09 David Martinez reported that this project will break ground this month. The scope includes high end finishes, audio and visual materials, and a vestibule with restrooms will be added. Fillmore (Jackie Gleason) 34:32 Maria Hernandez reported that at the January 31st City Commission meeting, a referral to the Finance and Economic Resiliency Committee was approved. WF Housing (Collins Park) 36:13 Justin Karr reported that the construction is approximately 40% complete. The project is on target for completion in April 2025. Aquatic Sculpture Park – Phase 1 38:26 Maria Hernandez reported that the completion of the agreement between the City and Miami-Dade County is pending but should be finalized very soon. Collins Park Cultural Center 40:54 David Martinez reported that the City has commenced conversations with Miami New Drama. The City is in the process of issuing an amendment to the lease agreement. A follow up meeting in March is needed to define and agree on the required changes to the lease agreement. V. Public Comment 43:46 Chair Karen Rivo asked if anyone from the public would like to speak. 44:20 Natalie Burns from the Fillmore asked Maria Hernandez to confirm when the Fillmore item will be heard at the Finance and Economic Resiliency Committee meeting. 44:43 Maria Hernandez answered that once the agenda publishes, she will check but that she is G.O. Bond Oversight Committee Meeting Minutes No. 46 March 7, 2024 Page 4 of 8 almost certain it will be heard at the March 22nd meeting. 45:12 David Phillips thanked Staff for processing the reimbursements in a timely manner and for working very hard. 2018 G.O. Bonds VI. Program General Status Update (Refer to pages 16-25 of the Agenda & Handouts Packet on the G.O. Bond website.) 47:10 Maria Hernandez reported that 98% of all Tranche 1 projects are either complete or active Out of the 57 projects, 11 projects have been completed, and 32 are active. Out of the $157M that has been allocated in tranche 1, $73M has been spent, and $43M is currently encumbered. There are 46 completed sub-projects, 10 under construction, 25 in design, 4 in planning phase and 4 in a pending status. 50:39 Isaiah Mosely asked if Skate Park is one of the pending projects. 50:49 Maria Hernandez answered it is not prioritized right now. The Parks Department has a lot of other projects that they need to complete, and because a skate park already exists, they determined other projects needed to be prioritized. 51:10 Karen Rivo asked how much money was allocated to Skate Park. 51:13 Maria Hernandez answered $750,000. There was also a grant for approximately $200,000. 51:45 Karen Rivo stated it is not a big project, but it would be a really nice project. 51:54 Isaiah Mosely reported he has been getting a lot of questions about this project. 52:00 Donald Goldberg reported the Parks Board met recently, and there are a lot of great projects coming up. They are prioritizing other projects such as the Scott Rakow Facility. 52:35 Maria Hernandez reported the Parks Department is also working on the artistic playgrounds at North Shore Park, South Pointe Park and La Gorce. There are several more coming up in the future. 53:22 Maria Hernandez, referring to page 20 of the Agenda & Handouts Packet, reported staff is anticipating construction commencements in 2024 to total $47.4M (the list of projects is provided). 56:00 Maria Hernandez also reported that a total of $3.7M has been saved to date, of which $2.4M has been transferred to Maurice Gibb Park and Police HQ Facility, and $1.3M remains available. Staff is currently evaluating the allocation of a portion of the remaining savings in the Parks Category to Maurice Gibb Park, which requires additional funds due to some unforeseen G.O. Bond Oversight Committee Meeting Minutes No. 46 March 7, 2024 Page 5 of 8 conditions. This will be brought back to the GOB Committee at a future meeting. The savings breakdown by project can be found on page 22 of the Agenda & Handouts Packet. VII. 2018 Bond Projects Update (Refer to pages 26-33 of the Agenda & Handouts Packet on the G.O. Bond website.) #45 Fire Station #1 (This item has been subsequently placed on the Commission Agenda for April 3). 1:06 David Martinez reported that at the last Commission meeting staff was directed to evaluate additional sites, and report back to the Commission at the May meeting since June/July is when demolition of the South Shore Community Center was previously scheduled for demolition. Explanation regarding unique site requirements was provided. 1:12:38 Jack Glottmann asked how wide the site must be to accommodate the ramps for the trucks. 1:12:49 David Martinez answered that the footprint of the building is roughly 100ft x 100ft. The ramps, depending on how high you need to go and where the site is, somewhere in the 60ft-80ft range for each ramp. 1:13:53 David Martinez reported staff was asked to look at the Flamingo Park football field area, between Alton Rd and the football field track. Evaluation is currently underway by the Consultant. If the track is sufficiently impacted it could trigger a complete site development: track, field, bleachers, potentially lighting. 1:15:23 Donald Goldberg asked what the threshold before the whole site is impacted. 1:15:33 David Martinez answered that is currently being evaluated. There is a possibility the track could be reduced while still meeting High School standards. 1:16:00 Dana Martorella asked where the entrance/egress would be located. 1:16:01 David Martinez answered 11th and 12th Street. 1:17:11 Karen Rivo asked how long it will take to analyze the feasibility of the Flamingo Park field site. 1:17:27 David Martinez answered that right now staff is trying to uncover the obvious things prior to the May Commission meeting such as the size of the track, whether it would need to be shifted to the east. If there is no way to fit the Fire Station building on the site without shifting the field, staff will determine what the potential cost and timeframe is. G.O. Bond Oversight Committee Meeting Minutes No. 46 March 7, 2024 Page 6 of 8 1:20:10 Karen Rivo asked if the Parks Board has discussed this topic. Donald Goldberg answered that the Board made a motion against this proposal. 1:21:45 Jason Koslowe asked who owns the site. 1:21:47 David Martinez reported that constructing anything that is not considered a park use within parks that are greater than 10 acres, triggers a County wide referendum. This proposal appears to trigger that. 1:22:50 Karen Rivo asked what other sites are also being looked at. 1:23:00 David Martinez provided a summary of all the other sites that were evaluated. 1:26:45 Karen Rivo expressed concern about the amount of money that is being spent to continue to rehash something that was ready to go. She reported that this Committee has made numerous motions expressing the desire to move forward. 1:27:16 Donald Goldberg asked if delaying this project would have an effect on the safety or the residents. 1:27:27 Karen Rivo advised that there is an item on the Commission agenda to stop the project from going forward as currently planned. 1:28:00 Donald Goldberg asked about the prior efforts to designate the site historic. 1:29:00 Linsey Lovell, who currently sits on the Historic Preservation Board, reported that a while back there was a proposal to designate the South Shore Community Center as a contributing structure, but the Board deemed it non-contributing. #23 Pedestrian Bridge 1:30:13 David Martinez reported that in February the developer submitted the final package to FDOT, and review is underway. Permitting process with the City is also in progress on a parallel path. Plans will be submitted back to the Building Department tomorrow. The developer has committed to starting construction within 30-45 days from the date all required permits are issued. Eric Carpenter advised that this is one of the first pedestrian bridge projects since the FIU bridge collapse so there is a lot more scrutiny from FDOT on the design documents and engineering calculations. #23 Bay Garden Manor Link, Bayview Terrace Link & South Bay Club Link 1:35:40 David Martinez explained that these are three of the missing links of the Baywalk. These will be built over water so require extensive permitting. Phase 1 feasibility, which included meetings with regulatory agencies and surveying, has been completed. The City has entered the next phase with a consultant to begin pre-design work and develop final agreements and easements that must be executed between the private properties and the City. Staff will be G.O. Bond Oversight Committee Meeting Minutes No. 46 March 7, 2024 Page 7 of 8 requesting authorization from the City Commission to issue a Request for Qualifications (RFQ) for a designer sometime this Spring. #42 Bayshore South Traffic Calming 1:38:51 Jose Gonzalez reported that 100% design completion is expected by the end of the month. Drawings will be submitted to the County for permitting. Once permits are issued, the project will transition to the Office of Capital Improvements which will oversee the construction. 1:40:10 Jason Koslow asked if there has been any coordination between this project and the park project. 1:40:34 Jose Gonzalez answered yes. There is a traffic calming device at the entrance to the park which has been coordinated with the park project. 1:41:25 David Martinez confirmed that they are coordinating the work between both projects. #55 Street Lighting 1:42:22 Cristina Ortega reported the design is approaching 100% completion. A presentation was given to the Flamingo Park Neighborhood Association meeting earlier this week. They were advised about the survey that was just released for feedback on light color temperature. Refer to page 33 of the agenda package for the map showing proposed areas of work. Pink areas represent phase 1C which is what will be addressed with tranche 1 funding. Existing lights will be retrofitted with LED & smart technology. Bidding process will begin within approximately a month once the design is finalized. VIII. Tranche 2 Issuance (Refer to page 34 of the Agenda & Handouts Packet on the G.O. Bond website.) 1:44:25 Jason Greene reported that he has been advised by Maria Hernandez and her team that the Infrastructure Category is almost out of funds from an appropriation perspective. It had been previously anticipated that Tranche 2 in the Infrastructure Category would be approximately $90M, for a very specific list of projects. Maria and her team will need re-evaluate that list, which will then be reviewed by the GO Bond Oversight Committee (GOBOC) and ultimately by the City Commission. The intent is to request from the City Commission an authorization to declare an “Intent to Issue”, within the IRS specified timeframe of approximately 18 months. In the meantime, City’s reserve funds would be utilized to keep these projects going. Reserves will be reimbursed once Tranche 2 bonds are issued, therefore saving on interest costs. Jason Greene added that at the next Commission meeting there will be a referral to the Finance and Economic Resiliency Committee (FERC). Maria Hernandez added that the GOBOC will have an opportunity to vet the proposed list of projects and make a recommendation to FERC. 1:49:30 Jack Glottmann asked how long it takes to issue bonds. 1:49:37 Jason Greene answered approximately 3-4 months. G.O. Bond Oversight Committee Meeting Minutes No. 46 March 7, 2024 Page 8 of 8 IX. Grants – Updated Document (Refer to pages 35 and 36 of the Agenda & Handouts Packet on the G.O. Bond website.) 1:51:24 Krystal Dobbins reported that at the last meeting the Committee requested an “Expiration Date” column to be added to the Grant Awards Chart, which has now been provided. Staff has also included a list of grants that are currently being applied for. X. Community Outreach (Refer to pages 37 and 38 of the Agenda & Handouts Packet on the G.O. Bond website.) Upcoming and Recent Past Public Meetings 1:52:27 Kevin Pulido discussed the Items Related to G.O. Bond Program Projects, found on pages 37 and 38 of the Agenda and Handouts Packet. He explained that each item is hyperlinked, and the actions are noted in red. 1:56:14 Maria Hernandez added that there is one additional item that did not make it to the list - the Normandy Isle Traffic Calming Community Virtual Meeting – which took place yesterday. 1:56:44 Kevin Pulido reported that the meeting was recorded, so that it could be sent out to those that could not participate. He will make sure the recording is shared with the Committee. 1:57:22 Laura Veitia reported that most of the feedback provided during the meeting was regarding the removal of approximately 69 parking spaces, mostly within the historic district. 1:58:40 David Sexton reported he lives on Marseille Drive and agreed it would be really challenging to lose parking spots on that street. XI. Public Comment 1:58:50 Chair Karen Rivo asked if anyone from the public would like to speak. No one from the public requested to speak. XII. Adjournment 1:59:50 Meeting adjourned.