LTC 268-2024 Monthly Staffing Update for the Building DepartmentMIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
LTC# LETTER TO COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor Steven Meiner and Members of the City Commission
Rickelle Williams, Interim City Manager f(/,{j
June 28, 2024
Monthly Staffing Update for the Building Department
The purpose of this Letter to Commission is to provide the Commission with a monthly update,
as requested in Resolution No. 2023-32656, on staffing updates from the Building Department,
with a report to specifically identify (1) each vacant position in the Building Department by title,
section, and trade; (2) the length of time each vacant position has remained vacant, by section
and trade; (3) the total number of vacant positions and overall vacant positions in the department;
and (4) specific steps taken each month to fill positions, such as the total number of interviews
conducted and other relevant efforts to fill the position. See Attachment A for data requested.
Below please find a summary update of our recent recruitment activities for the month of May
2024:
• Advertised 11 positions on the City's website via GovernmentJobs.com, Career Builder,
Indeed, and Gold Coast Schools of Construction.
• Continued advertising with International Code Council, Building Officials Association of
Florida, South Florida Building Officials Association, Board of Rules and Appeals through
mass emails, and Linked-In postings to City jobs page.
• Based on the applications received in April, we conducted nine (9) interviews in May.
Three (3) interviews were with the 4BB staffing agency for the position of Permit Clerk,
and six (6) interviews were for city positions: four (4) for Senior Building Inspector and
two (2) for Electrical Inspector.
• Based on these interviews, one (1) Senior Building Inspector was hired, one (1)
Electrical inspector was hired, and one (1) Senior Building Inspector declined the job
offer.
• In May, we received a total of 35 applications, out of which only 11 were from qualified
candidates for the technical trade positions. Interviews will be scheduled with these
qualified applicants.
• Employed three (3) new temporary employee permit clerk and maintained seven (7)
permit clerk positions with staffing agency temps to maintain service level requirements
and assist with workload of staff out on leave.
268-2024
• Maintained seven (7) temporary professional services through CAP Government Agency
to supplement our plan review and inspection services.
• Maintained two (2) Reviewer- Independent Contracts (ICAs) with other Building
employees from other Municipalities to continue providing timely services.
In addition, Human Resources and/or the Building Department have recently:
• Closed out all continuous job announcements and referred qualified applicants to the
Building Department for the month of May 2024 on May 31, 2024.
• Reopened all advertisements for the positions that we currently have vacant; the posting
will close on June 30, 2024, unfilled positions will reopen to commence with a fresh pool
of applicants.
• Continue to encourage employee referrals to encourage current employees to recommend
possible candidates, resulting in two referrals.
• Continue to mention available opportunities and inform potential candidates during our
monthly meetings and trainings with the public.
Please let us know if you have additional questions.
c: Executive Staff
Management Team
@
Department Position Per Vancancies Vacanlces Vacancies True Vacancies
Department FT &PT as %of not filled as %
Department by Tem ps Dept
BUILDING SERV - BUILDING 87 20 22.99% 4 4.60%
"Attachment A"
ID Position Id Title Salary Grp Grade Code Min Salary Termination Date Days Open Section Status
1 11068 BLDG OPER MGR CUNC U23 94772.6 10/24/2022 588 Selection made, internal candidate. Start date in June.
2 598 BUILDING DIRECTOR 01 CUNC U28 147812.34 04/12/2024 52 Interviewing Applicants / lnerim filled by Deputy City
Manaaer
3 11401 BUILDING INSPECTOR CCWA H348 68377.4 05/05/2024 29 Selection made.
4 612 CHIEF MECHANICAL INS CUNC U22 85858.76 07/08/2022 696 Advertising; CAP Temp working
5 624 CHIEF STRUCTURAL ENG CUNC U24 109906.94 11/30/2020 1281 Advertising; CAP Temp working
6 627 CHIEF STRUCTURAL ENG CUNC U24 109906.94 09/15/2023 262 Advertising; CAP Temp working
7 609 ELECTRICAL INSP 011- CCWA H34B 68377.4 08/31/2023 277 Selection made
8 8881 OFFICE ASSOCIATE IV CUNC U12 47469.76 02/26/2023 463 Filled by a Contract/Temp Employee
9 10743 PERMIT CLERK 1 CCWA H208 44339.88 04/21/2024 43 Interviewing Applciants/ Filled by Temp Employee
10 10744 PERMIT CLERK 1 CCWA H208 44339.88 08/27/2023 281 Interviewing Applciants/ Filled by Temp Employee
11 10761 PERMIT CLERK I CCWA H208 44339.88 10/05/2023 242 Interviewing Applciants/ Filled by Temp Employee
12 9315 PERMIT CLERK 1011-1 CCWA H208 44339.88 04/23/2024 41 Interviewing Applciants/ Filled by Temp Employee
13 9233 PERMIT CLERK I 011-1 CCWA H208 44339.88 02/09/2024 115 Interviewing Applciants/ Filled by Temp Employee
14 11217 PLUMBING INSPECTOR CCWA H348 68377.4 06/27/2023 342 Advertising; CAP Temp working
15 10804 SENIOR BUILDING CODE CUNC U20 70468.06 03/24/2024 71 Advertising
COMPLIANCE OFFICER
16 11339 SENIOR BUILDING INSPECTOR CGSA 514 73288.28 01/05/2024 150 Advertising
17 2962 SR BUILDING INSP 011 CGSA 514 73288.28 04/08/2022 787 Advertising; CAP Temp working
18 634 SR BUILDING INSP 011 CGSA 514 73288.28 11/30/2020 1281 Advertising
19 607 SR ELECTRICAL INSP 0 CGSA 514 73288.28 03/08/2024 87 Advertising
20 3150 SR MECHANICAL INSP 0 CGSA 514 73288.28 05/10/2023 390 Advertising/ Contracted inter-local with City of Doral certified
ill
Close all prior advertisements and refer the candidates to the Department. Then, we reopened all new advertisements to close on June 30th, 2024.
Exam Plan Exam #
Plumbing Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews
begin:
Chief Structural Engine
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews
begin:
1967
5/1/2024
5/31/2024
3
1
Building to advise
1965
5/1/2024
5/31/2024
1
o
Building to advise
6/3/2024 11.03.05 AM
Certified
Structural Plans
Examiner
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews
begin:
Electrical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews
begin:
Senior Building
Code Compliance
Officer
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews
begin:
1968
5/1/2024
5/31/2024
2
1
Building to advise
2019
5/1/2024
5/31/2024
4
3
Building to advise
2202
5/7/2024
5/22/2024
13
6
Building to advise
6/3/2024 11 :03:05 AM