Resolution 2024-33080 RESOLUTION NO.' 2024-33080
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2024-167-DF FOR SURVEY AND MAPPING SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH LONGITUDE
SURVEYORS, LLC, THE TOP-RANKED PROPOSER, AND BELLO AND
BELLO LAND SURVEYING CORPORATION, AS THE SECOND-RANKED
PROPOSER, TO SERVE AS CO-PRIMARY CONSULTANTS; AND FURTHER
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE
AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, on January 31, 2023, the Mayor and City Commission authorized the
issuance of RFQ 2024-167-DF for survey and mapping services; and
WHEREAS, on March 27, 2024, the City received proposals from the following 19 firms:
• Avirom &Associates, Inc. • JBM Data System, LLC
• Bello and Bello Land Surveying • KCI Technologies, Inc.
Corporation • Langan Engineering and
• Biscayne Engineering Company, Environmental Services, LLC •
Inc. • Longitude Surveyors, LLC
• Collier Engineering & Design, Inc. • Manuel G. Vera &Associates, Inc.
• CTS Engineering, Inc • Miller, Legg &Associates, Inc.
• F.R. Aleman and Associates, Inc. • Orthotek
• Fugro USA Land, Inc. • Premiere Design Solutions, Inc
• GNVComp IT Services • WGI, Inc; and
• Hadonne Corp.
• J Bonfill and Associates Inc.
WHEREAS, on February 9, 2024, the City Manager appointed an Evaluation Committee
via LTC # 046-2024 comprised of Carla Dixon, Project Manager, Capital Improvement Projects
Department; Teresa Kaimrajh, Planning & Design Manager, Public Works Department; Matthew
LaPera, Construction Manager, Public Works Department; Jorge Maldonado, Assistant Division
Director, Public Works Department; Nestor Navarro, GIS Manager, Public Works Department;
and
WHEREAS, the Evaluation Committee convened on May 8, 2024, to consider the
proposals received; and
WHEREAS, the Evaluation Committee was provided an overview of the project,
information relative to the City's Cone of Silence Ordinance, the Government Sunshine Law,
and general information on the scope of services and a copy of each proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, the Evaluation Committee resulted in Longitude Surveyors, LLC as the top-
ranked proposer and Bello and Bello Land Surveying Corporation• as the second-ranked
proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee
process, the City Manager concurs with the Evaluation Committee and finds Longitude
Surveyors, LLC, the top-ranked firm and Bello Land Surveying Corporation, the second top-
ranked firm, to both be qualified firms capable of providing the services; and
WHEREAS, engaging two survey and mapping consultants allows the Public Works
Department the ability to leverage diverse expertise and perspectives, leading to more robust
and accurate outcomes; and
WHEREAS, the collaboration between two consultants can facilitate cross-verification of
data, reducing the risk of errors and enhancing the overall quality of the project; and
WHEREAS, additionally, having two consultants can increase efficiency, as they can
divide the workload and focus on their specialized areas, ensuring a more thorough and timely
completion of the survey and mapping tasks.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) 2024-167-DF for survey and mapping services; authorize the
Administration to enter into negotiations with Longitude Surveyors, LLC, the top-ranked
proposer, and Bello and Bello Land Surveying Corporation, as the second-ranked proposer, to
serve as co-primary consultants; and further authorize the City Manager and City Clerk to
execute agreements upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this .24 day of J4ne 2024.
ATTEST:
JULe 3 2024
RAFAEL E. GRANADO, CITY CLERK STEVEN MEINER, MAYOR
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11,
INCORP ORATEDI ° APPROVED AS TO
42 FORM & LANGUAGE
,41 '6EXECUTION
,Q ,CH"2 ,.-- & FOR
(20 69) 171202f
City Attorney Date
Procurement Requests -C2 A
MIAMI BEACH '
COMMISSION MEMORANDUM
TO: , Honorable Mayor and Members of the City Commission
FROM: Interim City Manager Rickelle Williams
DATE: June 26, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2024-167-DF
FOR SURVEY AND MAPPING SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH LONGITUDE
SURVEYORS, LLC, THE TOP-RANKED PROPOSER, AND BELLO AND BELLO
LAND SURVEYING CORPORATION, AS THE SECOND-RANKED PROPOSER,
TO SERVE AS CO-PRIMARY CONSULTANTS; AND FURTHER AUTHORIZING
THE CITY MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
(PUBLIC WORKS)
RECOMMENDATION
It is recommended that the City of Miami Beach ("City") Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with Longitude Surveyors,
LLC and Bello and Bello Land Surveying Corporation, the top and second-ranked firms,
respectively,to serve as co-primary consultants.The Resolution also authorizes the City Manager
and City Clerk to execute agreements upon the conclusion of successful negotiations by the
Administration and the City Attorney's Office.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
The Public Works Department requires survey and mapping services for many of its projects.
These services include measuring, analyzing, and mapping the physical features of land,
properties, and construction sites utilizing advanced equipment and techniques to accurately
determine boundaries, dimensions, elevations, and other spatial information. This information is
essential for property surveys, land development, and ensuring the proper alignment of built
structures.
All surveying work shall be conducted under the supervision of a professional surveyor and
mapper licensed in the State of Florida.
On March 13, 2019, the Mayor and City Commission approved the award of contract Request for
Qualifications (RFQ)2019-016-KB for survey and mapping services. Accordingly,this item seeks
approval to award the RFQ for survey and mapping services to establish a replacement contract
once the current contract expires on September 9, 2024. As a result of the expiring contract, the
RFQ was developed seeking proposals for a replacement agreement.
ANALYSIS
Page 45 of 1862
On January 31, 2023, the Mayor and City Commission authorized the issuance of RFQ 2024-
167-DF for survey and mapping services. On February 2, 2024, the RFQ was issued. A voluntary
pre-proposal conference to provide information to proposers submitting a response was held on
February 20, 2024. Two (2) addenda were issued, and 105 prospective bidders accessed the
advertised solicitation. RFQ responses were due and received on March 27, 2024. The City
received a total of 19 proposals from the following firms:
• Avirom &Associates, Inc. • JBM Data System, LLC
• Bello and Bello Land Surveying • KCI Technologies, Inc.
Corporation • Langan Engineering and
• Biscayne Engineering Company, Inc. Environmental Services, LLC
• Collier Engineering & Design, Inc. • Longitude Surveyors, LLC -
• CTS Engineering, Inc • Manuel G. Vera &Associates, Inc.
• F.R. Aleman and Associates, Inc. • Miller, Legg &Associates, Inc.
• Fugro USA Land, Inc. • Orthotek
• GNVComp IT Services • Premiere Design Solutions, Inc
• Hadonne Corp. • WGI, Inc.
. • J Bonfill and Associates Inc.
The proposal from GNVComp IT Services was deemed non-responsive for failure to meet the
minimum requirements of the RFQ and was not further evaluated.
On February 9,2024, the City Manager appointed the Evaluation Committee via LTC#046-2024.
The Evaluation Committee convened on May 8, 2024, to consider the proposals received. The
Committee was comprised of Carla Dixon, Project Manager, Capital Improvement Projects
Department; Teresa Kaimrajh, Planning & Design Manager, Public Works Department; Matthew
LaPera, Construction Manager, Public Works Department; Jorge Maldonado, Assistant Division
Director, Public Works Department; Nestor Navarro, GIS Manager, Public Works Department.
The Committee was provided an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law: The Committee was also
provided with general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated
in Attachment A.
The Evaluation Committee resulted in Longitude Surveyors, LLC (Longitude) as the top-ranked
proposer and Bello and Bello Land Surveying Corporation (B&B)as the second-ranked proposer.
Both firms offered extensive experience providing surveying and mapping consulting services.
The Evaluation Committee noted that Longitude Surveyors, LLC is the incumbent vendor for these
services, but the firm also has experience with Florida Department of Transportation (FDOT),
Miami-Dade County, and other local municipalities. Longitude Surveyors. LLC has also put
together a robust team with redundancies in place to cover the City's needs.
Further, as noted by the Evaluation Committee, B&B has thorough experience in providing survey
and mapping consulting services and provided examples showcasing such experience. The
Committee recognized that B&B had demonstrated innovative local approaches in its
methodology and provided a strong proposal in response to the RFQ.
Longitude has earned a reputation for delivering responsive survey services with the quality its
clients expect. In addition, its team strives to use leading edge technology to maintain safety,
efficiency, and keep pace with the rapidly changing survey landscape.
Longitude has a team experienced in all aspects of surveying and mapping for projects involving
design surveys, post construction surveys, as-built surveys, construction staking, GIS data
Page 46 of 1862 •
collection, platting, boundary/topographic surveys, right-of-way mapping, hydrographic mapping,
bathymetric surveys and subsurface utility locating (SUE). Longitude is the incumbent for these
services and has provided satisfactory services, according to the Public Works Department.
Longitude has also provided services for the City of Coral Gables, Florida, and Miami-Dade
County. Longitude is also a Certified Miami-Dade County Small Business Enterprise (SBE). The
city received positive feedback from previous references.
B&B was also deemed to be well qualified by the Evaluation Committee and should be considered
a co-primary. B&B is a minority-women-owned, full-service land surveying firm with a depth of
resources and, in general, land surveying, GIS, utility mapping, and Floodplain Management.
Embracing diversity and respect, B&B is proud of the talent and professionalism of its diverse
staff,which will survey beyond traditional techniques and will prepare maps and datasets for client
projects beyond conventional software defaults. Its team consists of seasoned professionals who
have delivered remarkable surveying and mapping products for the City.
B&B has direct knowledge of the City's requirements, processes, and challenges regarding tidal
surveys, vertical datum conversions, lack of records, and the need to negotiate with regulatory
agencies such as the Department of Environmental Protection, Bureau of Land Management, and
Federal Emergency Management Agency for engineering design, permit approvals, and
closeouts. B&B has provided services for the City of Homestead and Miami-Dade County. B&B
is also a Certified Miami-Dade County Small Business Enterprise (SBE). The city received
positive feedback from previous references.
After reviewing the submissions, the Evaluation Committee rankings, and commentary,
the Administration recommends entering into negotiations with Longitude Surveyors, LLC and
Bello and Bello Land Surveying Corporation, the top and second-ranked firms, respectively, as
co-primaries. Co-primaries are not limited to the limits established in Section 287.055(2)(g),
Florida Statutes.
Engaging two survey and mapping consultants allows the Public Works Department the ability to
leverage diverse expertise and perspectives, leading to more robust and accurate outcomes. The
collaboration between two consultants can facilitate cross-verification of data, reducing the risk of
errors and enhancing the overall quality of the project. Additionally, having two consultants can
increase efficiency,as they can divide the workload and focus on their specialized areas, ensuring
a more thorough and timely completion of the survey and mapping tasks.
SUPPORTING SURVEY DATA
According to a 2022 Community Satisfaction Survey conducted by ETC Institute, the top two (2)
capital improvement project types that are most important to City residents are stormwater and
drainage improvements (57.9%)and walkable/bicycle-friendly streets and paths (56.8%). Both of
these, along with many other capital improvement project types, include survey and mapping
services during the project, as well. In order to maintain the world-class level of construction and
overall infrastructure condition of the City, it is important to retain qualified survey and mapping
professionals.
FISCAL IMPACT STATEMENT
Funding for survey and mapping consulting services is subject to approval through the City's
budgeting process. These services are budgeted each year via the annual budgeting process.
The budgeted amount for Fiscal Year 2024 was $32,000.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
The Business Impact Estimate (BIE)was published. See BIE at:
https://www.miamibeachfl.gov/city-hall/city-clerk/meetinq-notices/
Page 47 of 1862
FINANCIAL INFORMATION
011-0815-000312-29-400-592-00-00-
00- $32,000.00
Total $32,000.00
The budget totaling $32,000 will be sourced from the engineering professional services Public
Works account (011-0815-000312). The remaining balance shall be covered by those City
department accounts upon submission of survey and mapping requests.
CONCLUSION
Based on the foregoing, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with Longitude Surveyors,
LLC, the top-ranked proposer, and Bello and Bello Land Surveying Corporation; as the second-
ranked proposer, to serve as co-primary consultants; and further authorizing the City Manager
and City Clerk to execute agreements upon conclusion of successful negotiations by the
Administration and the City Attorney's Office.
LOBBYIST DISCLOSURE
In accordance with Resolution No. 2023-32857, adopted by the City Commission on December
13, 2023, the following information has been provided by the Administration:
1. Was the Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No.
2. If so, specify name of lobbyist(s)and principal(s): Not applicable.
Applicable Area
Citywide
Is this a "Residents Right to Know" items Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Prolect?
No No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Procurement
Sponsor(s)
Co-sponsor(s)
Page 48 of 1862
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Page 50 of 1862
OMB Available Balance as of 6/12/2024:
FY 2024
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Account
Fund 011 General Fu Acct 011-0815-000312-29-400-592-00-00-00-
Org 01101150 General Fu Acct name Professional Services
Object 000312 Profession Type Expense Status
Project I ] Ro+lup [ o ,
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4 Year Comparison Current Year History 4 Year Graph History Graph
Yr/Per 202408 Fiscal Year 2024 Fiscal Year 2023 Fscal Ye<
Original Budget 54,000.00 ■ 54,000.00 TM ) 54,0C
Transfers In 77,800.00 B 118,600.00 ■ 318,1
Transfers Out -29,229.00 ( ■ -58,659.00 ■ -12,1
Revised Budget 102,571.00 113,941.00 360,0c
Actual(Memo) 70,001.77 [ • 79,871.16 ( • ) 179,2:
Encumbrances 7,692.85 r , .00 IN
Requisitions .00 l ' J
Available 24,876.38 34,069 84 180,8C
Percent used 75.75 70.10
The current available balance is sufficient to cover this item for FY 2024 since the $32,000 pro-rated
for the final duration of the fiscal year is$10,667 (calculation detailed below).
Annual Cost: $32,000
Past Periods: 8
Periods Remaining:4
Average Cost per Period: $32,000/12= 2,667
Cost for Remaining Periods: $10,667
Page 51 of 1862
FY 2025
s9 Decals 0 MINK
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Nr/tee 0
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There is already$32,000 budgeted for this item in FY 2025, so the department should have sufficient
funding for this item in future years. Additionally, Engineering anticipates charging back any
departments requesting survey and mapping services, so they will most likely not burden the entirety
of the cost anyways.
Page 52 of 1862