Resolution 2024-33084RESOLUTION NO.2024-33084
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PURSUANT TO INVITATION TO NEGOTIATE NO.2024-008-
ND,FOR MUNICIPAL CIRCULATOR SERVICES;AUTHORIZING THE
ADMINISTRATION TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH
WEDRIVEU,INC.,AS THE TOP-RANKED PROPOSER;AND LIMOUSINES
OF SOUTH FLORIDA,INC.,AND MV TRANSPORTATION,INC.AS THE TIED
SECOND-RANKED PROPOSERS;AND FURTHER REQUIRING THAT THE
FINAL SELECTION AND NEGOTIATED AGREEMENT(S)BE SUBJECT TO
THE PRIOR ADVISORY REVIEW BY THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE AND THE APPROVAL OF MAYOR AND CITY
COMMISSION
WHEREAS,on February 21,2024,the Mayor and City Commission approved the
issuance of the Invitation to Negotiate (ITN)No.2024-008-ND for Municipal Circulator Services;
and
WHEREAS,Invitation to Negotiate No.2024-008-ND (the "ITN")was released on
February 23,2024;and
WHEREAS,a voluntary pre-proposal meeting was held on March 25,2024;and
WHEREAS,on May 17,2024,the City received seven (7)proposals from Academy Bus
LLC,Befree,LLC D/BIA Freebee,Circuit Transit Inc.,Limousines of South Florida,Inc.,MV
Transportation,Inc.,River North Transit LLC,and The WeDriveU,Inc.;and
WHEREAS,on May 23,2024,The City Manager,via Letter to Commission No.196-
2024,appointed an Evaluation Committee consisting of the following individuals:Matthew R.
Anderson,Assistant Director,Mobility and Sustainability Department,City of Coral Gables;Marc
Chevalier,Risk Manager,Human Resources Department;Shirley Forero,Transportation
Analyst,Public Works Department,City of Doral;Aliette Fournie,Marketing Tourism and
Development Manager,Office of Marketing and Communications;Linda Morris,Chief of Service
Planning and Scheduling,Department of Transportation and Public Works,Miami-Dade County;
Leslie Rosenfeld,Chief Education Officer,Office of Education and Performance Initiatives;and
Mikhail Ryabov,Transportation Manager,Transportation and Mobility Department;and
WHEREAS,the Evaluation Committee convened on May 24,2024,to review and score
the proposals;and
WHEREAS,the Evaluation Committee received an overview of the project,information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law,general
information on the scope of services,and a copy of each proposal;and
WHEREAS,the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the ITN;and
WHEREAS,the Evaluation Committee process resulted in the ranking of proposers as
follows:WeDriveU,Inc.,as the top-ranked proposer;Limousines of South Florida,Inc.and MV
Transportation,Inc.,as the tied second-ranked proposers;Academy Bus LLC,as the fourth-
ranked proposer;River North Transit LLC,as the fifth-ranked proposer;Befree,LLC D/B/A
Freebee and Circuit Transit Inc.,as the tied sixth-ranked proposers;and
WHEREAS,after reviewing all of the submissions and the Evaluation Committee's
rankings and analysis,the City Manager concurs with the Evaluation Committee and
recommends that the Mayor and City Commission authorize the Administration to enter into
simultaneous negotiations with WeDriveU,Inc.,as the top-ranked proposer;and Limousines of
South Florida,Inc.,and MV Transportation,Inc.,as the tied second-ranked proposers;and
further requiring that the final selection and negotiated agreement(s)be subject to the prior
approval of the Finance and Economic Resiliency Committee and the Mayor and City
Commission.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,that the Mayor and City
Commission hereby accept the recommendation of the City Manager,pursuant to Invitation to
Negotiate (ITN)No.2024-008-ND for Municipal Circulator Services;authorize the Administration
to enter into simultaneous negotiations with WeDriveU,Inc.,as the top-ranked proposer;and
Limousines of South Florida,Inc.,and MV Transportation,Inc.,as the tied second-ranked
proposers;and further require that the final selection and negotiated agreement(s)be subject to
the prior advisory review by the Finance and Economic Resiliency Committee and approval of
the Mayor and City Commission.
,
PASSED AND ADOPTED this er day ot hug
"%/G[_"1674
Rafael E.Granado,City Clerk
2024 .
•
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
-seaCityAttorney@aDate
Procurement Requests -C2 E
MIAMI BEACH
COMMISSION MEMORANDUM
0:Honorable Mayor and Members of the City Commission
FROM:Rickelle Williams,Interim City Manager
DATE:June 26,2024
TITLE:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PURSUANT TO INVITATION TO NEGOTIATE NO.2024-008-ND,FOR
MUNICIPAL CIRCULATOR SERVICES;AUTHORIZING THE ADMINISTRATION
TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH WEDRIVEU,INC.,AS
THE TOP-RANKED PROPOSER AND LIMOUSINES OF SOUTH FLORIDA,INC.,
AND MV TRANSPORTATION,INC.,AS THE TIED SECOND RANKED
PROPOSERS;AND FURTHER REQUIRING THAT THE FINAL SELECTION AND
NEGOTIATED AGREEMENT(S)BE SUBJECT TO THE PRIOR APPROVAL OF
THE MAYOR AND CITY COMMISSION.(TRANSPORTATION AND MOBILITY)
RECOMMENDATION
It is recommended that the Mayor and City Commission ("City Commission")approve the
resolution accepting the City Manager's recommendation pursuant to ITN 2024-008-ND for
Municipal Circulator Services,authorizing the City Administration ("Administration")to enter into
simultaneous negotiations with WeDriveU,Inc.as the top-ranked proposer,and with Limousines
of South Florida,Inc.and MV Transportation,Inc.as the tied second-ranked proposers.The
resolution requires that the final selection and negotiated agreement(s)be subject to the prior
approval of the City Commission.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
At the April 30,2014,City Commission meeting,the City Commission approved the request to
award a contract,pursuant to Invitation to Bid ("ITB")2014-154-SR,to Limousines of South
Florida,Inc.("LSF")for turnkey trolley operations and maintenance services.The original scope
of work consisted of a fixed route and fixed schedule public transportation service to enhance
mobility in the North Beach area of the City of Miami Beach ("City").During the contract term,the
scope of work was modified to include three (3)additional routes (Collins Express,Middle Beach
Loop,and South Beach Loops).In addition,the scope of work was modified to include optional
technology equipment,including,but not limited to,automated audio/visual stop announcement
equipment and TV monitors with the capability of displaying public advertisements.
For approximately ten (10)years,the City has had a contract with LSF for the operation,
management,and maintenance of a turnkey,first-class public trolley transportation system
consisting of traditional Hometown Trolleys.In advance of the LSF contract expiring on August
19,2023,the Administration brought an item to the March 27,2023,City Commission meeting for
the approval to issue ITN 2023-198-ND for Municipal Circulator Services.The City Commission
did not approve the ITN and instead directed the Administration to issue a Request for Information
("RFI'')and to bring back an item to the April 28,2023,City Commission meeting to extend the
current contract with LSF until a future solicitation process is ultimately completed.On April 28,
2023,the City Commission authorized a month-to-month extension of the current LSF contract
until a new contract is executed and all services have been transitioned.
Page 73 of 1862
The RFI was released on May 8,2023,and closed on June 20,2023.The RFI aimed to gather
information from vendors of smaller alternative electric vehicles,focusing on innovative
technology in the transportation industry.
Five (5)vendors submitted in response to the RFI as follows:
•Motiv provided information on low-floor,electric Hometown Trolleys.
•LSF provided information regarding low-floor,electric/diesel Hometown Trolleys and
micro-transit vehicles,including Tesla Model 3,Ford E-Transit (electric vans),and Polaris
LSV (electric golf-carts),offering a mix of electric and conventional fuel vehicles to meet
various transit needs.
•Via,Freebee,and Circuit provided information related exclusively to micro-transit vehicles
for flexible/on-demand transit services within the City.
On a parallel path,in June 2023,the City engaged HNTB ("Consultant"),one of the City's pre-
qualified rotational transportation consultants,to perform a trolley service efficiency study (the
"Study")entitled "Trolley Optimization Plan"including a trolley passenger survey to help inform
the replacement solicitation.The Study made several key recommendations including,but not
limited to:
•Affirming the alignments of the current trolley routes (North Beach Loop,Collins Express,
Middle Beach Loop,and South Beach Loops A and B)are appropriate based on adjacent
land uses/densities and passenger demand (i.e.ridership).
•Acquiring low-floor,medium to heavy-duty transit vehicles engineered for high passenger
demand service to reduce breakdowns and service interruptions and improve service
reliability.It is worth noting that in the mass transit industry,trolleys are not considered
heavy-duty vehicles and have a shorter service life span than most buses used by mass
transit agencies.
•Acquiring higher capacity vehicles (i.e.buses)and/or increasing the number of vehicles in
service to improve service reliability and relieve the over-crowding that often occurs on
some routes,particularly the Collins Express.
•Acquiring double-door transit vehicles (with doors at the front and rear of the vehicles)to
improve the efficiency of passenger boarding/alighting.specifically on the highly-used
Collins Express and South Beach Loops.
•Increasing the frequency of service to 15 minutes on all routes (i.e.restoring service to
2019 pre-pandemic levels)to reduce passenger wait times;and simplifying some of the
existing routes by eliminating circuitous diversions to improve service efficiency.
•Leveraging on-demand transit service via micro-transit vehicles to feed the circulator
services and serve as a first/last mile solution,particularly in low-demand residential
neighborhoods.
Attachment A includes the Trolley Optimization Plan Executive Summary presentation.
To provide the highest quality of service in the most cost-effective and environmentally
responsible manner for the City's residents,visitors,and workforce employees,the Administration
crafted the solicitation in the most unconstrained fashion to allow interested parties to propose
various vehicle types (i.e.buses,trolleys,and micro-transit)and fuel/propulsion types (i.e.electric,
compressed natural gas ("CNG"),hybrid,and conventional fossil fuels (i.e.gasoline and diesel).
Accordingly,the City issued an ITN that would allow for various innovative proposals,as well as
negotiations with more than one (1)firm.
ANALYSIS
On February 21,2024,the Mayor and the City Commission authorized the issuance of ITN No.
2024-008-ND,for municipal circulator services.On February 23,2024,the ITN was issued.A
voluntary pre-proposal conference to provide information to prospective proposers was held on
Page 74 of 1862
March 25,2024.Five (5)addenda were issued,and 53 prospective bidders accessed the
advertised solicitation.ITN responses were due and received on May 17,2024.The City received
a total of seven (7)proposals from the following firms:
•Academy Bus LLC
•Beefree,LLC D/B/A Freebee
•Circuit Transit,Inc.
•Limousines of South Florida,Inc.
•MV Transportation,Inc.
•River North Transit LLC
•WeDriveU,Inc.
On May 23,2024,the City Manager appointed the Evaluation Committee ("Committee")via Letter
to Commission ("LTC")#196-2024.The Evaluation Committee convened on May 24,2024 to
consider proposals received.The Committee was comprised of Matthew R.Anderson,Assistant
Director,Mobility and Sustainability Department,City of Coral Gables;Marc Chevalier,Risk
Manager,Human Resources Department,City of Miami Beach;Shirley Forero,Transportation
Analyst,Public Works Department,City of Doral;Aliette Fournie,Marketing,Tourism and
Development Manager,Office of Marketing and Communications,City of Miami Beach;Linda
Morris,Chief of Service Planning and Scheduling,Department of Transportation and Public
Works,Miami-Dade County;Leslie Rosenfeld,Chief Education Officer,Office of Education and
Performance Initiatives,City of Miami Beach;and Mikhail Ryabov,Transportation Manager,
Transportation and Mobility Department,City of Miami Beach.
The Committee was provided an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law.The Committee was also
provided with general information on the scope of services and a copy of each proposal.The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the ITN.The evaluation process resulted in the ranking of proposers as indicated
in Attachment B.
The Evaluation Committee resulted in WeDriveU,Inc.("WeDriveU")being ranked the top
proposer and Limousines of South Florida,Inc.("LSF"),and MV Transportation,Inc.("MV")tied
as second-ranked proposers due to the firms'extensive experience providing municipal circulator
services.The Committee highlighted that WeDriveU aims to be entirely emissions-free by 2040,
and currently operates multiple zero-emissions fleets across the nation,including in the City of
Hallandale Beach.WeDriveU's experience includes both launching new services and
transitioning existing fleets to zero-emissions.The Committee also noted that WeDriveU's fleet
includes Passio,a Computer-Aided Dispatch/Automatic Vehicle Location ("CADIAVL")solution.
Passio's GPS-based message progression helps eliminate driver distraction and promotes safer
driving habits.Passio GO,a user-friendly app,offers real-time data alerts for vehicle arrivals and
departures.Finally,the Committee noted that WeDriveU's fleet includes Samsara Dash Cams,
which identify high-risk driving behaviors that could endanger operators,passengers,and other
road users.
The Committee emphasized that LSF has an existing facility in Miami-Dade County that would be
used to provide the City's transit operations,and the facility could potentially be updated to
incorporate charging stations with the assistance of Florida Power and Light ("FPL")and engaging
with a Washington,D.C.lobbying firm to assist in submitting a grant application for the Biden-
Harris Administration's Expansion of Clean Transportation Across American Communities Grant
offered by the Joint Office of Energy and Transportation.The Committee also noted that LSF's
proposal includes advertising opportunities that would generate additional revenue streams
through Outfront Media,the City's current trolley advertising provider.Finally,the Committee
commended LSF's comprehensive training for all operators and operations staff,which reflects
its commitment to safety,customer service,regulatory compliance,and continuous improvement
in delivering reliable transportation services.
Page 75 of 1862
The Committee noted that MV,in order to comply with the City's Zero-Emission Fleet Transition
Plan,proposes a Zero Emissions Team that has conducted multiple electric fleet transitions and
selections across 64 California contracts that underwent a similar time-sensitive transition.Thus,
MV is prepared to provide superior recommendations on the City's future eco-friendly fleet by
leveraging its years of industry experience and its Original Equipment Manufacturer ("OEM")
relationships when procuring and maintaining the City's fleet.Additionally,the Committee
highlighted the Professional Services team proposed by MV to support the City in non-operational
but critical areas such as micro-transit system design,system planning and run-cutting,zero
emissions support,and Information Technology ("IT")transitions.The Committee also noted MV's
thorough transition plan and its prior experience in a transition process with LSF for another
municipality.
WeDriveU is the leader in transportation solutions for communities,campuses,and workplaces.
It offers a full range of shuttle and transit solutions,including fixed-route public transit,paratransit,
commuter shuttles,demand-responsive solutions,and charters.It is part of a global mobility
provider,Mobico Group,and a family of companies serving nearly one billion annual bus and rail
passenger journeys in 11 countries.WeDriveU has a proven track record of successfully
providing professional transportation operation,management,and maintenance services to public
and private agencies across the U.S.,including similar transportation systems for the City of
Hallandale Beach in Florida,Kern County Transit in California,Bis-Man Transit in North Dakota,
and Princeton University in New Jersey.All references provided positive feedback.
LSF is a locally-owned and operated business founded in 1984.LSF's mission is to provide the
best transportation solution to its partners,clients,and riders.LSF strives to be aware of the latest
technology,industry trends,and innovations in order to provide better operation performance,
service quality,and results.Throughout its years in business,LSF has built long-lasting and
strong partnerships with its clients,customers,employees,communities,and vendors.LSF has
provided citywide trolley services to the City for approximately a decade,and the City is satisfied
with LSF's work and has offered positive feedback.In addition,LSF provides trolley services to
other municipalities,such as Miami-Dade County and the City of Miami.All client references
provided positive feedback.
MV is a national leader with more than 48 years of experience transforming transportation
systems,with 138 contracts across the U.S.that rely on its expertise to deliver community mobility
services.MV currently runs the largest all-electric (battery)bus fleet in the United States.MV
provides safe,reliable,and affordable transportation services,partnering with over 200 city and
county government transit agencies.With eight (8)operations in Florida,MV is well-versed in the
region's compliance with state standards for transit services.MV's closest transit operations to
Miami Beach are in the cities of Coral Gables and Hialeah.All client references provided positive
feedback.
After reviewing the submissions and the Committee's rankings and commentary,the
Administration recommends entering into simultaneous negotiations with WeDriveU,Inc.as the
top-ranked proposer,and with Limousines of South Florida,Inc.and MV Transportation,Inc.as
the tied second-ranked proposers.
FISCAL IMPACT STATEMENT
The annual cost associated with the current (i.e.reduced)level of citywide trolley service in Fiscal
Year 2024/2025 is approximately $9.3 million and funded through the following three (3)funding
sources:
106 Transportation Fund =$2,063,000
187 People's Transportation Plan ("PTP")Fund =$6,166,000
FDOT Grant (75%/25%)=$1,075,579
TOTAL FUNDING:$9,304,579
Page 76 0f 1862
It is important to note that the annual cost of the prospective municipal circulator services resulting
from this ITN is not known at this time and will be negotiated with the selected proposer(s).
Furthermore,while the PTP and Transportation funds are anticipated to be recurring funding
sources for future circulator services,the FOOT grant funds are awarded on a discretionary basis
and,thus,should not be considered as an annually recurring allocation.
FINA NCIAL INFORM A TION
CO NCLUSIO N
Based on the foregoing,it is recommended that the City Commission approve the Resolution
authorizing the Administration to enter into simultaneous negotiations with WeDriveU,Inc.as the
top-ranked proposer,and with Limousines of South Florida,Inc.and MV Transportation,Inc.as
the tied second-ranked proposers;and further requiring that the final selection and negotiated
agreement(s)be subject to the prior approval of the City Commission.
Applicable Area
Citywide
Is this a "Residents Right to Know"item,
pursuant to City Code Section 2-17?
No
Is this item related to a G.O.Bond
Project?
No
W as this Agenda Item initially requested by a lobbyist which,as defined in Code Se _2-481,
includes a principal engaged in lobbying?No
If so,specify the name of lobbyist(s)and principal(s):N/A
Departm ent
Procurement
Sponsor(s)
Co-sponsor(s)
Page 77 of 1862
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Better information on how to
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If Trolley was faster than
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I would never use the Trolley
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What would encourage you to ride the Trolley?
by percentage of respondents
1%
20%40%
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Route and service design
Reliability and service frequency
Vehicles better suited to the service
Customer service -better communication with
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Opportunities for Improvement -Service Design
Increase service frequency on all four routes
Current frequency inadequate for unscheduled service
Restore service closer to 2019 levels-goal of under 15-
minute frequency
Collins Express and South Beach experience overcrowding
Simplify loop routes by reducing diversions and turns
Opportunities for Improvement -Service Design
North Beach Alternative 2
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+Removes loop pattern in favor of
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to Normandy Isle for more direct trips
&faster travel times.
+Doubles service on Hawthorne and
Dickens and removes duplication of
service on Collins Ave.
-Peak headways would be 6 minutes
more than existing 20 minutes OR
requires an additional vehicle to meet
current frequencies.
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5th St
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Middle Beach Alternative 1
+Shortens route on south end to remove
duplication of service with South Beach
Loop.
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minute headways OR allows
reallocating one vehicle to another
route.
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have their trips served with a one-seat
ride.All other trips would require a
transfer to or from the areas west of
17h Street and Washington Ave.
()layover Stop with
Restroom Access
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Service Design
Collins Express
No routing changes recommended
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Opportunities for Improvement -
Service Design
Microtransit
Effective in filling fixed route service gaps
Proposed to add Belle Isle into service area
Cannot replace fixed route service
efficiently
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MIAMI BEACH
CO URTESY OF
MIAMI BEACH I
I
Summary of Recommended Service Revisions
Existing Service High Service Level Recommended Service Change
Route Daily
Ridership Vehicles Cost Headway Vehicles Cost Headway Vehicles Cost Headway
North Beach 1,140 3 $1,379,700 19 6 $2,759,400 12 5 $2,299,500
Middle Beach 1,540 4 $1,839,600 23 6 $2,759,400 12 5 $2,299,500
UQ)South Beach A 4 $1,839,600 18 6 $2,759,400 12 5 $2,299,500oD3,170OSouthBeachB 4 $1,839,600 21 6 $2,759,400 12 5 $2,299,5004
0-l Collins Express 3,650 6 $2,759,400 16 8 $3,679,200 13 8 $3,679,2000o0t
Total System 9,500 21 $9,657,900 32 $14,716,800 28 $12,877,200
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Opportunities for Improvement -Operations
Improved headway adherence
Revise schedules for realistic running times
More reliable technology to control operations
Revised operating procedures
Revised contract provisions
Constructive penalty clauses
Vehicles
More reliable vehicles engineered for transit service
Reduced passenger loading times
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Opportunities for Improvement -Contractual
Current contract is detailed and inclusive
Contract management is effective
Contract penalties are not effective currently
Revise penalty clauses to be constructive
Opportunities for Improvement -Vehicles
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Acquire vehicles suited to the service
demands
High rate of mechanical road calls
Reduced passenger loading times-
2 door vehicles
Enhanced passenger comfort
Continue to pursue grants to acquire
vehicles
Financial benefits
Short term-revise contractual
requirements for vehicles
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Opportunities for Improvement -
Customer Service
Require drivers to speak English and Spanish
Require more driver communication for unplanned
stops
Advertise the City of Miami Beach eGov app and
future Transit App
Address "slow"driving through improved operations
Enforce policy on curbing the bus and create SOP for
obstacles at the stop
Coordinate with other agencies on needs for
homeless individuals or unruly passengers
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Reliability
On Time Performance
Safety &Security
Mystery Rider reporting on
safety practices
Collision rate
Cost Effectiveness
Ridership by route
Cost per passenger
Customer Service
Complaint responses
Mystery Rider reporting on
service standards
Crowding on vehicles
Complaint rate
Vehicle Maintenance
Vehicle appearance and
cleanliness
Mystery Rider reporting on
mechanical reliability
Miles Between Road Calls
Existing and New Performance Measures
Opportunities for Improvement -Service Design
N orth Be ach Alternative 1
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+Removes loop pattern in favor of
bidirectional service north of 71 st for
more direct trips &faster travel times.
+Doubles service on Hawthorne and
Dickens and removes duplication of
service on Collins Ave.
-Peak headways would be 2-3 minutes
more than existing 20 minutes OR
requires an additional vehicle to meet
current frequencies.
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Opportunities for Improvement -Service Design
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Middle Beach Alternative 2
+Shortens route to 41st Street corridor.
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Route reduction improves headways by
10 minutes OR allows reallocating one
vehicle to another route.
-Sixteen percent of existing trips would
have their trips served with a one-seat
ride.All other trips would require one
or two transfers
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•Page 102 of 1862
Transportation &Mobility
FY 2025 -Transportation Municipal Circulator Services
•l
FISCAL IMPACT STATEMENT
Th e annual 0st associated with the current fie reduced}level ot citywi de trolley servic e in Fiscal Year
2024/2025 is approu m ate#y $9 3 mr 4lio n and funded throu gh the tot#w ing three (3)fu nd in g sources
106 Transportation Fund -$2,063,000
17 People'Transportation Plan (pry Fund -$6,166.,000
F0Or Grant[75M/25%!$1,075,579
TO TA L FUNI N G $9,304 ,579
tt is irpo rtant to no te that the annual cost of the prospective municipal circu'ator serices resulting trom
thus ITMisnot known at this time and wilt be negotiated with the selected proposers Furthermore,while
the pT and Transpo rtation fu nds are anticipated to be recurring tu nding sou rces tor fu ture circulator
se rvi ces,th fO I grant funds are aw arded on a disc retionary basis and,thus,shou ld not be cons idered
as an annually recurring allocation
Page 103 of 1862
Page 104 of 1862