Resolution 2024-33090 RESOLUTION NO.' 2024-33090
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE AT ITS MAY 24, 2024 MEETING, TO
IMPROVE P-63 SURFACE PARKING LOT LOCATED AT 4166 ROYAL
PALM AVENUE, BY ADDING SHADE TREES ALONG THE
NORTHERN LIMITS OF THE PARKING LOT AND PRIORITIZE
FUNDING FOR THIS PROJECT THROUGH THE FY 2025 CAPITAL
BUDGET PROCESS.
WHEREAS, on December 14, 2022, the City Commission referred an item to the
Public Safety and Neighborhoods Quality of Life Committee ("PSNQLC") to discuss
adding shade trees at the City-owned P-63 surface parking lot, located at 4166 Royal
Palm Avenue; and
WHEREAS, this item was discussed at the June 21, 2023 meeting, and the
PSNQLC asked that staff prepare a cost estimate to add shade trees on the interior of
the parking lot, understanding that this would be a capital project; and
WHEREAS, the item was included on the October 24, 2023 PSNQLC meeting
agenda, with an order of magnitude estimate but was not heard; and
WHEREAS, on December 13, 2023, the City Commission referred item C7 W, to
the Finance and Economic Resiliency Committee("FERC"), to discuss the estimated cost
of adding shade trees at P-63 surface parking lot; and
WHEREAS, the proposed project, occurring within the limits of a Government Use
District (GU) property, would require a full permit review and issuance by the City's
Building Department, as the project would include relocation of existing underground
• electrical infrastructure as well as new asphalt, concrete, and irrigation, in addition to the
new trees; and
WHEREAS, considering the existing conditions, the project would include work to
remove the compacted limerock, concrete and asphalt, which, if not removed, would
impede root growth and establishment and to ensure the longevity of the trees, provide
sufficient area for root growth, and encourage larger tree growth, the sub-surface soils
would have to be replaced with a nutrient rich, non-compacted material, while
simultaneously providing the structural bearing capacity to
withstand vehicular loads; and
WHEREAS, this "suspended pavement" system includes a structural grid, infilled
with a mix of favorable planting materials, fostering root growth while providing a durable
paving surface and eliminating future root damage to the asphalt; and
WHEREAS, in order to provide proper root area, the suspended pavement system
should include an area generally equivalent to the spread of the tree canopy. In this case,
the system would cover an area of 20'x 201.(400 sf) for each tree, with a depth of
approximately 36"; and
WHEREAS, staff developed a conceptual plan (Exhibit D)for the parking lot which
also identifies the limits and quantities of the anticipated work. Based on this conceptual
plan, an order of magnitude estimate was derived, utilizing historical cost data for other
city projects, including a variable for cost escalations over time; and
WHEREAS, at the time, the cost estimate to install twenty-four (24) trees within
the P-63 surface parking lot, with a minimum overall height of 18', inclusive of related
suspended pavement, irrigation, electrical work, design, permitting, milling and
resurfacing the parking lot, and other soft costs is approximately $1,655,000; and
WHEREAS, at the FERC meeting on May 24, 2024, the project scope and order
of magnitude estimate were discussed, and a recommendation was provided by the
Committee to limit the installation of canopy trees to only one of the raised concrete
medians, add trees in the swale at the northern limits of the parking lot, and prioritize
funding for this project through the FY 2025 Capital Budget process; and
WHEREAS, FERC passed a motion, by acclamation, recommending to the Mayor
and City Commission to improve Parking Lot P-63 by adding shade trees along the
northern limits of the parking lot and prioritize funding for this project through the FY 2025
Capital Budget process; and
WHEREAS, subsequent to the FERC meeting, City staff developed a revised
conceptual plan which includes installation of trees on the northern concrete median, and
due to insufficient room in the swale, the installation of three (3) bulb-outs on the northern
parking lane; and
WHEREAS, the revised order of magnitude estimate for the reduced scope is
approximately $765,000; and
• WHEREAS, the revised scope includes the installation of eleven (11) trees within
the parking lot, with a minimum overall height of 18', inclusive of related suspended
pavement, irrigation, electrical work and milling and resurfacing of the northern areas
disturbed by the tree installations; and
WHEREAS, the Administration recommends accepting the recommendation
provided by FERC at their May 24, 2024 meeting to improve Parking Lot P-63 by adding
shade trees along the northern limits of the parking lot and prioritize funding for this project
through the FY 2025 Capital Budget process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
• COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of The Finance and Economic Resiliency Committee at its May 24, 2024
meeting, to improve P-63 surface parking lot located at 4166 Royal Palm Avenue, by
adding shade trees along the northern limits of the parking lot and prioritize funding for
this project through the FY 2025 Capital Budget process.
PASSED and ADOPTED this ?G day of .314 , 2024.
teven Meiner, Mayor
ATTEST:
•
f,T
J i L - 3 2024 8
Rafael E. Granado, City Clerk ; `
?Ik[ORP OPMEO
Sponsored by Commissioner Kristen Rosen Gonzalez
r
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney 4fS Date
Resolutions - C7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: June 26, 2024 •
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND ECONOMIC RESILIENCY COMMITTEE AT ITS MAY 24, 2024
MEETING, TO IMPROVE P-63 SURFACE PARKING LOT LOCATED AT 4166
ROYAL PALM AVENUE, BY ADDING SHADE TREES ALONG THE NORTHERN
LIMITS OF THE PARKING LOT AND PRIORITIZE FUNDING FOR THIS PROJECT
THROUGH THE FY 2025 CAPITAL BUDGET PROCESS.
RECOMMENDATION
The Administration recommends the Mayor and City Commission consider the recommendation
of the Finance and Economic Resiliency Committee (FERC), and if favorable, it is recommended
that the Mayor and City Commission adopt the resolution.
BACKGROUND/HISTORY
On December 14, 2022, the City Commission referred an item to the Public Safety and
Neighborhoods Quality of Life Committee (PSNQLC) to discuss adding shade trees at the city
owned P-63 surface parking lot, located at 4166 Royal Palm Avenue. This item was discussed at
the June 21, 2023 meeting, and the PSNQLC asked that staff prepare a cost estimate to add
shade trees on the interior of the parking lot, understanding that this would be a capital project.
The item was included on the October 24, 2023 PSNQLC meeting agenda, with an order of
magnitude estimate but was not heard.
On December 13, 2023, at the request of Commissioner Rosen Gonzalez, the Mayor and City
Commission referred item C7 W (Exhibit A), to the Finance and Economic Resiliency Committee
(FERC), to discuss the estimated cost of adding shade trees at the P-63 surface parking lot. The
item was prepared and included in the February 23, 2024, March 22, 2024, April 19, 2024 FERC
agendas, but was not heard. The item was ultimately discussed at the May 24, 2024 FERC
meeting.
ANALYSIS
The P-63 surface parking lot is an existing city-owned asphalt paved parking lot, consisting of four
(4) aisles of parking divided by three (3) raised concrete medians (Exhibit B). The lot has an
existing drainage system connected to the City's public right-of-way drainage, and existing
parking lot lighting.
Permitting and Underground Infrastructure Requirements
The proposed project, occurring within the limits of a Government Use District (GU) property,
would require a full permit review and issuance by the City's Building Department, as the project
would include relocation of existing underground electrical infrastructure as well as new asphalt,
concrete, and irrigation, in addition to the new trees.
Page 431 of 1862
Considering the existing conditions, the project would include work to remove the compacted
limerock, concrete and asphalt which, if not removed, would impede root growth and
establishment. To ensure the longevity of the trees, provide sufficient area for root growth, and
encourage larger tree growth, the sub-surface soils would have to be replaced with a nutrient rich,
non-compacted material, while simultaneously providing the structural bearing capacity to
withstand vehicular loads. This "suspended pavement" system (Exhibit C) includes a
structural grid, infilled with a mix of favorable planting materials, fostering root growth while
providing a durable paving surface and eliminating future root damage to the asphalt. In order to
provide proper root area, the suspended pavement system should include an area generally
equivalent to the spread of the tree canopy. In this case, the system would cover an area of 20'x
20' (400 sf)for each tree, with a depth of approximately 36".
Cost Estimate
Staff developed a conceptual plan (Exhibit D) for the parking lot which also identifies the limits
and quantities of the anticipated work. Based on this conceptual plan, an order of magnitude
estimate was derived, utilizing historical cost data for other city projects, including a variable for
cost escalations over time. At the time, the cost estimate to install twenty-four(24) trees within
the P-63 surface parking lot, with a minimum overall height of 18', inclusive of related suspended
pavement, irrigation, electrical work, design, permitting and other soft costs is approximately
$1,655,000. This estimate also includes milling and resurfacing the parking lot.
At the FERC meeting on May 24, 2024, the project scope and order of magnitude estimate were
discussed, and a recommendation was provided by the Committee to limit the installation of
canopy trees to only one of the raised concrete medians, add trees in the swale at the northern
limits of the parking lot and prioritize funding for this project through the FY25 Capital Budget
process.
FERC passed a motion, by acclamation, recommending to the Mayor and City Commission to
improve Parking Lot P-63 by adding shade trees along the northern limits of the parking lot and
prioritize funding for this project through the FY25 Capital Budget process.
Subsequent to the FERC meeting, City staff developed a revised conceptual plan (Exhibit E)
which includes installation of trees on the northern concrete median, and due to insufficient room
in the swale, the installation of three(3) bulb-outs on the northern parking lane. The revised order
of magnitude estimate for the reduced scope is approximately $765,000. The revised scope
includes the installation of eleven (11)trees within the parking lot, with a minimum overall height
of 18', inclusive of related suspended pavement, irrigation, electrical work and milling and
resurfacing of the northern areas disturbed by the tree installations.
FISCAL IMPACT STATEMENT
The revised order of magnitude estimate for the reduced scope is approximately $765,000.
Funding would need to identified, budgeted and appropriated.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
The Business Impact Estimate (BIE)was published on . See BIE at:
https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/
FINANCIAL INFORMATION
Not applicable.
CONCLUSION
Page 432 of 1862
The Finance and Economic Resiliency Committee recommends that the Mayor and City
Commission adopt a resolution accepting the recommendation provided at their May 24, 2024
meeting to improve Parking Lot P-63 by adding shade trees along the northern limits of the parking
lot and prioritize funding for this project through the FY25 Capital Budget process.
Applicable Area
Middle Beach
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Proiect?
Yes No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s): .
Department
' Capital Improvement Projects
Sponsor(s)
Commissioner Kristen Rosen Gonzalez
Co-sponsor(s)
•
Page 433 of 1862
EXHIBIT A
Resolutions-C7 W
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael A. Paz,City Attorney
DATE: December 13,2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING AND DIRECTING THE CITY ADMINISTRATION TO PLANT TWENTY-
FOUR (24) CANOPY TREES WITHIN THE P-63 SURFACE PARKING LOT LOCATED AT 4166
ROYAL PALM AVENUE.
ANALYSIS
The proposed Resolution was prepared at the request of the sponsor,Vice-Mayor Kristen Rosen Gonzalez.
The Resolution will be submitted via Supplemental Agenda.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
Estimated cost of this proposed measure is$1,655,000.
Is this a"Residents Right to Does this item utilize G.O.
Know"item,-pursuant to Bond Funds?
Cry Code Section 2-14?
No No
Legislative Tracking
Office of the City Attorney
Sponsor
Vice-Mayor Kristen Rosen Gonzalez
ATTACHMENTS:
Description
0 Resolution
I] Exhibit
Page 434 of 1862
EXHIBIT B
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Page 359 of 402
Page 438 of 1862
EXHIBIT D
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PROPOSED LANDSCAPING IMPROVEMENTS JUNE 7TH, 2024 (NOT TO SCALE)
LEGEND
• PROPOSED LARGE CAMPY TREE(20'CANOPY DIAMETER)
ASPHALT IRUIG AM RESURFACING 1'AVERAGE
aNEW LANDSCAPE AREA