Resolution 2024-33092 RESOLUTION NO. 2024-33092
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF-MIAMI BEACH, FLORIDA, APPROVING THE REQUEST FOR A WAIVER
OF MIAMI BEACH CONVENTION CENTER RENTAL FEES FOR THE MIAMI
BEACH SENIOR HIGH PTSA, IN AN AMOUNT NOT TO EXCEED $5,409, FOR
USE OF MEETINGS ROOMS FOR THE OPENING OF SCHOOL FACULTY
MEETING, TO BE HELD ON AUGUST 12, 2024
WHEREAS, the City has received an application from Miami Beach Senior High PTSA
("MBSH PTSA")for waiver of rental fees for the use of the Miami Beach Convention Center; and
WHEREAS, MBSH PTSA serves as the public high school for MiamiBeach and advocates
for children and teachers; and
WHEREAS, the MBSH PTSA will host.120 Miami Beach teachers and paraprofessionals,
in preparation of the 2024/2025 school year, at the Opening of School Faculty Meeting on August
12, 2024; and
•
WHEREAS, the MBSH PTSA requested that the City waive Miami Beach Convention
Center("MBCC") rental fees in an amount not to exceed $5,409; and
WHEREAS, the•Opening of School Faculty Meeting provides a civic and social benefit
and satisfies the MBCC rental waiver application criteria by providing a resident community impact
by delivering services to the residents of Miami Beach.
NOW, THEREFORE, BE IT DULY RESOLVED. BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the request for a waiver of Miami Beach Convention Center rental
fees for the Miami Beach Senior High PTSA, in an amount not to exceed $5,409, for us of
meetings rooms for the Opening of School Faculty Meeting, to be held on August 12, 2024.
PASSED and ADOPTED this 0X day of Six( 2024.
Steven Meiner, Mayor
ATTEST. — 3 2024
Rafael E*Granado, City Clerk. '
fc-tAB 'c� ':, APPROVED A$TO
• ` E FORM & LANGUAGE
''tP ORINCORA1EDi & FOR EXECUTION
10
City.Attorney Wf' Date
Resolutions -C7 H
MIAMI BEA H
COMMISSION MEMORANDUM
to: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: June 26, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE REQUEST FOR A WAIVER OF
MIAMI BEACH CONVENTION CENTER RENTAL FEES FOR THE MIAMI BEACH
SENIOR HIGH PARENT TEACHER STUDENT ASSOCIATION, IN AN AMOUNT
NOT TO EXCEED $5,409 FOR USE OF MEETINGS ROOMS FOR THE OPENING
OF SCHOOL FACULTY MEETING, TO BE HELD ON AUGUST 12, 2024.
RECOMMENDATION
The Administration recommends the approval of the resolution and authorization of Miami Beach
Convention Center rental fee waiver for Miami Beach Senior High Parent Teacher Student
Association (PTSA)for opening of school faculty meeting.
BACKGROUND/HISTORY
Miami Beach Senior High PTSA, founded in 1935, serves as the public high school for Miami
Beach, Surfside, Bay Harbor, Bal Harbour and North Bay Village. The City advocates for the
students and teachers of Miami Beach Senior High, and other schools in Miami Beach, through
various programs and services.
ANALYSIS
Miami Beach Senior High PTSA requested to utilize a meeting room to host 120 Miami Beach
teachers and paraprofessionals in preparation of the 2024/2025 school year. The event is from
8am—noon on August 12, 2024.
FISCAL IMPACT STATEMENT
The waiver, if approved, is valued at$5,409, and reflects a loss of MBCC revenue.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
FINANCIAL INFORMATION
$5,409
CONCLUSION
The Administration recommends the approval and authorization of Miami Beach Convention
Center rental fee waiver for Miami Beach Senior High PTSA for opening of school faculty meeting.
Applicable Area
Page 451 of 1862
•
South Beach
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Economic Development
Sponsor(s)
Co-sponsor(s)
Page 452 of 1862
111111111111111111111 ti,,,llulttt,,,
II s
MIAMI BEACH
C O N V E N T ,O N CENTEO
RENTAL DISCOUNT / WAIVER APPLICATION
On November 9,2018,the City of Miami Beach approved rental fee waiver guide Ines for the Miami Beach Convention Center
("MBCC"). The waiver will be administered by the Economic Development Department, which will review and recommend
qualifying applications to the City of Miami Reach City Manager,who may then make a recommendation to the Mayor and City
Commission.
The rental discount/waiver is specific to room and space rental fees only. The event producer/organizer will be
solely responsible for any and all other associated MBCC fees as assessed for the event,including but not limited
to,audio, visual, utilities,furniture rentals,security,food and beverage,corkage fees,room set-up and cleaning.
NOTE: Incomplete applications will not be considered until all requested information is provided.An application
received less than 120 days/four (4)months prior to the event will be deemed a late application and may not be
considered. Events may only apply within a 180 days/six(6)months prior to the event.
DATE OF REQUEST:
NAME Of EVENT: Miami Beach Senior High Opening of Schools Faculty Meeting
DATE(S) OF EVENT: August 12,2024
TIMF OF EVENT: 7:30—12:00pm
ESTIMATED ATTENDANCE: 120 people
REQUESTED MBCC ROOM(S)AND PREFUNCTION SPACE(S):
NON-PROFIT 501(C)3 ORGANIZATION NAME (ati It appears on Articles of Incorporation) :Miami Beach Senior
High PTSA
FEDERAL Mir 23.7628528
EXECUTIVE DIRECTOR: Julie Basner, PTSA President
PHONE: (917)734-7779
EMAIL;mbshptsapres@gmail.com
MAILING ADDRFSS: 2231 Prairie Ave.
CITY: MB STATE: FL ZIP CODE: 33139
TOTAL
�EVENT ROOM/SPACE RENTAL FEE:
J
I Y ' P) 15 ° ' O Updated July 2023 Page 1
L\rjCI
Page 453 of 1862
REQUESTED ROOM/SPACE RENTAL FEE WAIVER AMOUNT.
TICKET PRICE(S):
NUMBER OF FREE OR DISCOUNT RATE TICKETS FOR MIAMI BEACH RESIDENTS;
WHAT IS THE DISCOUNT TICKET RATE, IF APPLICABLE:
PLEASE PROVIDE WHAT OTHER LOCATIONS HAVE HOSTED YOUR EVENT(S) BEFORE AND WHY THE EVENT WILL
NOT BE HOSTED AT THAT LOCATION:
PLEASE PROVIDE AN EXPLANATION WHY A MIAMI BEACH HOTEL OR OTHER VENUE CANNOT ACCOMMODATE
THE EVENT:
PLEASE DESCRIBE THE EVENT, ITS HISTORY, AND THE PUBLIC BENEFIT TO MIAMI BEACH RESIDENTS'.
CERTIFICATION /SIGNATURE
I certify that all information contained in this application and attachments are true and accurate,and that I am
authorized by the applicant hereto to execute this application Further,I agree to cover all MBCC out of pocket
costs as outlined in the MBCC estimate attached
NAME June Ba;ner __.__—
(Please Print)
SIGNATURE Julie Rosner DATE May 3,2024
REQUIRED ATTACHMENTS:
• A copy of 501(c)3 letter of determination, dated within the past two(2)years.Updated letter can be obtained from
the Internal Revenue Service.
• Most recent audited financial statement or IRS Form 990
• CPA prepared Compilation, Review or Audited financial statement for the same period as the Farm 990,above.The
financial statement must include a Balance Sheet,Profit and Loss and Statement of Cash Flow.
• Event budget for the requested discount or waiver.The budget must disclose all sources and uses of funds related
to the event,including the use of the requested rent discount or waiver.
• List of all corporate and private sponsorships and Imkind contributions to be used for the event.Backup materials
for the sponsorships and in-kind contributions must be included.
SPONSORSHIP RECOGNITION:
1. City shall receive sponsorship recognition on ail media or promotional platforms related to the Event, at the same
sponsorship level as other sponsors providing financial or other support comparable to the City's sponsorship.Event
Organizer will also tag City on all Event related postings on digital distribution platforms,also referred to as social
media platforms.Event Organizer's Event related postings shall include high quality content relevant to the Event and
its targeted audiences Digital distribution postings shad be issued in English and Spanish,wherever relevant.
2. Event Organizer will use logo provided by City on all Event•related advertising.This includes local television partners
social media campaigns,radio efforts,and local rewspalwrs.
3. Ail promotional materials which include the City's name or logo,including,without limitation,advertising,telecasts,
signage and social media publications shall be subiect to OtV s prior written aaurovai,which approval may be withheld
at Otis discretion Event Organizer shall cease using all logos or other City marks upon the expiration of the Term.
Additionally,City reserves the right to require the removal of its logo/marks from any promotional materials.This
paragraph shall survive the expiration of this Agreement
f'It lEg syltrn ft_cornpfet d apphcatimt with required attach en F_S4:
City of Miami Beach
1755 Meridian Avenue,2n4 Floor
updated Iuly 2023--Page 2
Page 454 of 1862
Miami Beach,Florida 33139
Email:IleatherShaw.mlamlbeachflgov
'Any changes to the event details in this application(tickets prices,dates,discounts,etc must be approved in writing prior to the event
failure to secure approval will result in revocation of the Rental Waiver.An organization may apply more than once per calendar year This
waiver covers MBCC rental fees only All events mud provide equal access and equal opportunity in employment and services and may not
discriminate on the basis of disability,race or ethricity,color,creed.natic oai origin,religion,age,gender orseawl preference,in accordance
with Title VI and Tile VII of the Civil Rights Act of 1964,the Age Oiscrinination Act of 197S and Title IX of the Education Amendments of 1972 as
amended(42 U S C 2000 et seq 1,the Americans with Disabilities Act(ADA)of 1990,and Section 504 of the Rehabilitation Act of 1973.
'If waiverIS approved,event must acletowledge the City of Miami Beach as a sponsor,including city logo,in all marketing and publicity
materials,as well as the following credit line in all promotional and marketing materials:"With the support of the City of Miami Beach'.Faker
to include the credit line and/or logo will result in revocation of the waiver.
FOR MCC ONLY:
DATE(S) OF EVENT AVAILABLE: / N
LIME OF EVENT AVAILABLE: Y / N
EIRnngdi Jnigcmation
__ Provided Form 990 signed by an entity officer,not dated more than one year, and has an affirmation for
the preparer that It has been timely filed with the Internal Revenue Service
Provided CPA prepared Compilation,Review or Audited financial statement for the same period as the Form
990,above. The financial statement must include a Balance Sheet,Profit and Loss and Statement of Cash
Flow.
Provided the event budget for the requested discount or waiver The budget must disclose all sources and
uses of funds related to the event,including the use of the requested rent discount or waiver.
_____ Disclose all corporate and private sponsorships and in-kind contributions to be used far the event. Back-up
materials for the sponsorships and in-kind contributions must be included.
Resident Community Imoact Criteria for Consideration
Event is a major countywide special event,
Event demonstrates Priority 1 room night generation in Miami Beach hotels.
Event is produced by an organization based in Miami Beach or provides most services to the residents of
Miami Beach.
If a ticketed event,the event provides free entry or a discounted rate to Miami Reach residents,students.
and/or seniors.
Civic/Social Benefit
Demonstrated no other venue is available due to size.
Demonstrated previous ye uu�s utiliz d for event are not suitable or a •le.
Oat Approve•/Denied Staff Initials
Comments:
Updated iuly 2023-Page 3
Page 455 of 1862
01-2q
City.M4mai r aonroY.4![ cl nt ate, fithik
City Commission aoDrovaf/decline date
Urrdarnd A,ty)U)I r'err 4
Page 456 of 1862