Resolution 2024-33093 RESOLUTION NO. 2024-33093
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING (1) THE REQUEST FOR A
WAIVER OF MIAMI BEACH CONVENTION CENTER RENTAL FEES FOR THE
STYLE SAVES INC., IN AN AMOUNT NOT TO EXCEED $19,123 FOR USE OF
EXHIBIT HALL A, FOR THE STYLE SAVES INC. BACK-TO-SCHOOL
PROGRAM 2024, TO BE HELD ON AUGUST 7-12, 2024 AND (2) A
SPONSORSHIP OF THE 2024 BACK-TO-SCHOOL PROGRAM IN AN AMOUNT
NOT TO EXCEED$60,000;AND FURTHER,AUTHORIZING THE INTERIM CITY
MANAGER AND CITY CLERK TO EXECUTE A SPONSORSHIP AGREEMENT
WITH STYLE SAVES INC. FOR THE BACK-TO-SCHOOL PROGRAM, THE
TERMS OF WHICH SHALL INCLUDE SPONSORSHIP FUNDING IN AN
AMOUNT NOT TO EXCEED $60,000 FOR THE 2024 EVENT; AND FURTHER,
WAIVING, BY 5/7TH VOTE, THE REQUIREMENTS IN THE CITY CODE TO
REFER SPONSORSHIP AGREEMENTS TO THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE.
WHEREAS, the City has received an application from Style Saves Inc.for waiver of rental
fees for the use of the Miami Beach Convention Center; and
WHEREAS, Style Saves Inc. Back-to-School Program aides thousands of students and
their families with school essentials; and
WHEREAS, the primary goal of Style Saves, Inc. is to provide youth and their families with
essential goods to increase academic achievement; and
WHEREAS, the Back-to-School Program provides brand new clothing, school uniforms,
food assistance, maternity needs and more at no cost to the students or their families; and
WHEREAS, Style Saves Inc. reaches more than 150,000 students and their families, and
has a global impact providing relief efforts in Colombia, Guatemala, Haiti, and Honduras; and
WHEREAS, the Back-to-School Program will be held in Exhibition Hall A of the Miami
Beach Convention Center on August 7-12, 2024, including load-in and load out; and
WHEREAS, Style Saves Inc. requested that the City waive Miami Beach Convention
Center("MBCC") room rental fees in an amount not to exceed $19,123; and
WHEREAS, Style Saves Inc. request that the City sponsor the Back-to-School Program
in an additional amount not to exceed $60,000; and
WHEREAS, the Style Saves, Inc. Back-to-School Program provides a civic and social
benefit and satisfies the MBCC rental waiver application criteria by providing a resident
community impact by delivering services to the residents of Miami Beach.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve (1) the request for a waiver of the Miami Beach Convention Center
rental fees for The Style Saves Inc., in an amount not to exceed $19,123 for use of Exhibit Hall
A, for the Style Saves Inc. Back-to-School Program 2024, to be held on August 7-12, 2023 and
(2) a sponsorship of the 2024 Back-to School program in an additional amount not to exceed
$60,000; and further, authorize the Interim City Manager and City Clerk to execute a sponsorship
agreement with Style Saves Inc. for the Back-to-School program, the terms of which shall include
sponsorship funding in an amount not to exceed $60,000 for the 2024 event; and further, waive,
by 5/7th vote, the requirements in the City Code to refer sponsorship agreements to the Finance
and Economic Resiliency Committee.
PASSED and ADOPTED this a4 day of 74ile 2 24.
M
to en Meiner, Mayor
ATT . •: t
Jill — 3 2024
Rafael E. Granado, City Clerk APPROVED AS TO
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Sponsored by Commissioner Alex J. Fernandez
Co-Sponsored by Mayor Steven Meiner
Co-Sponsored by Commissioner Tanya K Bhatt
Co-Sponsored by Commissioner Laura Dominguez
Co-Sponsored by Commissioner Joseph Magazine
CO-Sponsored by Commissioner Kristen Rosen Gonzalez
Co-Sponsored by Commissioner David Suarez
Resolutions -C7 I
MIAMI BEAC
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: June 26, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING (1) THE REQUEST FOR A WAIVER OF
MIAMI BEACH CONVENTION CENTER RENTAL FEES FOR THE STYLE SAVES
INC., IN AN AMOUNT NOT TO EXCEED $19,123 FOR USE OF EXHIBIT HALL A,
FOR THE STYLE SAVES INC. BACK-TO-SCHOOL PROGRAM 2024,TO BE HELD
ON AUGUST 7-12, 2024 AND (2) A SPONSORSHIP OF THE 2024 BACK-TO-
SCHOOL PROGRAM IN AN AMOUNT NOT TO EXCEED$60,000;AND FURTHER,
AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK TO EXECUTE
A SPONSORSHIP AGREEMENT WITH STYLE SAVES INC. FOR THE BACK-TO-
SCHOOL PROGRAM, THE TERMS OF WHICH SHALL INCLUDE SPONSORSHIP
FUNDING IN AN AMOUNT NOT TO EXCEED$60,000 FOR THE 2024 EVENT;AND
FURTHER,WAIVING, BY 5/7TH VOTE,THE REQUIREMENTS IN THE CITY CODE
TO REFER SPONSORSHIP AGREEMENTS TO THE FINANCE AND ECONOMIC
RESILIENCY COMMITTEE.
RECOMMENDATION
The Administration recommends the approval of the resolution and authorization of Miami Beach
Convention Center rental fee waiver for the.Style Saves Inc. Back-to-School Program 2024 and
sponsorship of the 2024 Back-to-School program.
BACKGROUND/HISTORY
In November 2018, the City of Miami Beach established Miami Beach Convention Center
("MBCC") Rental Waiver Guidelines including an application, review and approval process. The
waiver is administered by the Administration, with a recommendation to the Mayor and City
Commission.
The rental discount/waiver is specific to room and space rental fees only. The event
producer/organizer is solely responsible for any and all other associated MBCC fees as assessed
for the event, including but not limited to, audio, visual, utilities, furniture rentals, equipment,
security, food and beverage, corkage fees, room set-up and cleaning.
MBCC rental waiver application documents and requirements include, but are not limited to, proof
of not-for-profit status, recent tax returns, and additional sponsors. Additionally, the event must
be either a major countywide special event,demonstrate priority 1 room night generation in Miami
Beach hotels, be produced by an organization based in Miami Beach or provide most services to
the residents of Miami Beach. If ticketed, the event provides free entry or a discounted rate to
Miami Beach residents, students and/or seniors and the City receives sponsorship recognition.
The City received an application for a rental fee waiver, from Style Saves, Inc., for the use of the
MBCC. The application has a resident community impact and/or a civic or social benefit to the
residents of Miami Beach.
The Style Saves Inc. is a community of creatives who are committed to engaging with the next
generation of leaders through the basic principles that fashion can uplift and be a catalyst for
Page 458 of 1862
good. Style saves directly aids thousands of students and their families with school essentials,
brand new clothing and school uniforms, food assistance, maternity needs, and more, all at no
cost to students. Their efforts have reached more than 150,000 students and their families, and
• the global impact has provided relief efforts in Colombia, Guatemala, Haiti, and Honduras.
ANALYSIS
The Style Saves Inc. mission is to provide youth and their families with the essential goods to
increase academic achievement. Knowing families are dealing with the difficulty of consistency,
Style Saves has a private label line and currently manufactures backpacks, school supplies,
pants, polo shirts, belts and sneakers to provide high quality product for students and ultimately
reaching more children.
Through purpose driven, experiential moments, including the Back-to-School event, mentorship
programs and fundraising partnership, they have formed an alliance of dedicated thought-leaders
who stand firm in the powerful connection that can be made when fashion meets philanthropy.
The Back-to-School program, in its 14th year, sends 15,000 students throughout South Florida
back to school in August with necessities for the upcoming school year.The annual event extends
its support to various beneficiaries, including children living in migrant camps, homeless shelters,
organizations, and foster care across South Florida.
As proposed,the Back-to-School program will be held in Exhibition Hall A of the MBCC on August
7-12, 2024, including event load-in and load-out. Style Saves has requested that the City waive
MBCC rental fees in an amount not to exceed $19,123 and sponsor the event in an additional
amount not to exceed $60,000 for services such as audio, visual, utilities, furniture rentals,
security, parking, food and beverage, room set-up and cleaning. Style Saves has satisfied the
MBCC rental waiver application criteria by providing a resident community impact through its
delivery of services to the residents of Miami Beach.
SUPPORTING SURVEY DATA
According to the 2022 Community Satisfaction Survey, only 3.9%of Miami Beach residents polled
listed the Miami Beach Convention Center among the City's facilities or landmarks that they visit
frequently. Of the polled residents, 39% have never visited the Convention Center.
FISCAL INFORMATION
The waiver, if approved, is valued at$19,123, and reflects a loss of MBCC revenue.
The sponsorship is valued at$60,000.
Amounts(s)IAccounts(s):
$79,123
CONCLUSION
The Administration recommends the approval of the resolution and authorization of the MBCC
rental fee waiver for the Style Saves Back-to-School Program 2024 and sponsorship of the 2024
Back-to-School program.
Applicable Area
South Beach
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Proiect?
Page 459 of 1862
No No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
Strategic Connection
Prosperity—Balance resident' quality of life with tourism and special events.
Legislative Tracking
Economic Development
Sponsor(s)
Commissioner Alex Fernandez
Mayor Steven Meiner
Commissioner Tanya K. Bhatt
Commissioner Laura Dominguez
Commissioner Joseph Magazine
Commissioner Kristen Rosen Gonzalez
Commissioner David Suarez
•
•
Page 460 of 1862
sty lesaves
05/01/2024
Dear Office of the Mayor and Commission,
Subject: Funding Request for Event Infrastructure Miami Beach Convention Center
We are excited to present to you a comprehensive funding request for the essential
infrastructure and support services required for our upcoming event.We have planned and
budgeted for various items and services.The breakdown of the required items and
associated costs are as follows:
1.Air Conditioner-$36,000.00-24 hours for 5 days ($300 an hour)
2.Air Wall Panels-$500.00- For the hall.
3. Cleaning/Housekeeping-$2,232.00 for 4 housekeepers for 2 event days
4. Key Locks-$50.00 Includes 2 keys for security purposes.
5. Lights-$3,375.00-9 hours a day for 5 days to ensure adequate illumination.
6. Security-Overnight-$3,720.00
Includes provision for 1 guard, day and night,to safeguard inventory.
7. Security- Event-$1,674.00
Allocation for 3 guards during event days to ensure participant safety.
8. Recycle/Trash Hauls-$825.00
Allocation for sufficient trash hauls during the event duration.
Total Add-on fees:$48,376.00
Event Fee: $19,123.00
Total Event Fee: $67,499.00
These costs have been calculated based on industry standards and experience of our
event.Your support in funding these crucial aspects will greatly contribute to achieving our
objectives.
Thank you for considering our request.We look forward to your favorable response.
Sincerely,
Rachael Saiger,
President—Style Saves Inc
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