LTC 281-2024 Procurement ReportsDocuSign Envelope ID: 7AC498A7-345A-43E3-8BD2-8D72202AED15
MIA\MWIBEACH
OF FICE OF THE CITY MANAGER
LTC# LETTER TO COMMISSION
TO:
FROM:
DATE:
Honorable Mayor Steven Meiner and Members of the City Commission
Rickelle W illiams, Interim City Manager RW
July 10, 2024
SUBJECT: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777 ;
• emergency purchases approved by the City Manager during the preceding month; and
• unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). Th e contracts listed in Attach ment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases that are less than the amount established for formal bids. Section 2-395(4) of the City
Code requires that open market purchases over $50,000, up to the bid threshold amount, be reported
to the City Commission on a monthly basis. Below is a list of purchase orders for open market
purchases for the preceding month.
Purchase Department Description Total Date Vendor
I Order No. ' I
20242496 Facilities & Fleet Boat Maintenance and $70,000.00 5/13/2024 Miami Ski
Managem en t Repair Nautique, Inc.
20240746 Public Works Purchase of Asphalt $52,000.00 5/24/2024 General Asphalt
Concrete Co., LLC
Office of Housing & OCS I CDBG Grocery Feeding South 20240836 Community $75,400.00 5/24/2024
Services Delivery Program Florida, Inc.
20240900 Public Works Purchase and Delivery of $70,500.00 5/31/2024 Austin Tupler
Rock and Sand Material Trucking , Inc.
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. The
Mayor and City Commission has awarded 1TB 2019-257-KB for JOC services for electrical and roofing
projects and 1TB 2023-096-KB JOC services for vertical, horizontal, and seawall construction
projects. Below is a list of projects awarded pursuant to both JOC contracts for construction services
for the preceding month.
Project Title Department JOC No. Vendor Estimated Value
Seawall & Blue Pipe Public Works
Painting at Indian Creek Engineering
Drive 35th 37th Street
24-271-01 H.A.
Contracting,
Corp.
Contract Amount
$30,119.87
281-2024
DocuSign Envelope ID: 7AC498A7-345A-43E3-8BD2-BD72202AED15
2
North Shore Restroom CIP 24-015-01 Lee Original Contract Amount
Addition Construction $1,395,357.66
Group, Inc. Supplemental No.1
$44,033.85
Revised Contract Amount
$1,439,391.51
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Nothing to Report.
Manufacturers/Suppliers Added
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
EPA No. Emergency Requestor Contractor(s) Estimated
Value
Nothin to Re art.
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
7. CYBER SECURITY WAIVER PURCHASES Resolution No. 2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical I.T. infrastructure. The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets, as permitted by Florida law. The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
DocuSign Envelope ID: 7AC498A7-345A-43E3-8BD2-BD72202AED15
3
Cyber Security Waiver Purchases
Nothing to Report.
» '--
RW/MT/KB/ME
DocuSign Envelope ID: 7AC498A7-345A4-43E3-8BD2-BD72202AED15
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract # Contract Description Vendor Option Date left
AUGUST 2024 19-092-01 AUDITING SERVICES RSM US LLP 8/7/24 3
SEPTEMBER 2024 21-068-02 PREQUAL FOR ROOFING CONSULTING NOVA ENGINEERING & 9/27/24 2
SERVICES ENVIRONMENTAL, LLC
21-068-03 PREQUAL FOR ROOFING CONSUL TING RMS BUILDING ENVELOPE 9/27/24 2
SERVICES CONSULTANTS LLC
21-068-04 ROOFING CONSUL TING SERVICES UNIVERSAL ENGINEERING 9/27/24 2
SCIENCES, LLC
OCTOBER 2024 18-30450 EMERGENCY SHELTER SERVICES MIAMI RESCUE MISSION, INC. 10/4/24
NOVEMBER 2024 20-125-01 CONTINUING SER VICES (AS NEEDED) BUNNELL MARINE LLC. 11/12/24
SEAWALL CITYW IDE
20-125-02 CONTINUING SERVICES (AS NEEDED) DAVID MANCINI & SONS, INC. 11/12/24
SEAWALL CITYW IDE
21-136-01 STATE LEGISLATIVE CONSULTING SERVICES RONALD L. BOOK, P.A. 11/14/24
21-008-01 CONSTR UCTABILITY/COSTNALUE PROGRA M CONTROLS, INC. 11/22/24 2
ENGINEERING REVIEW SRV
21-008-03 CONSTRUCTABILITY/COSTNALUE KCI TECHNOLOGIES, INC. 11/22/24 2
ENGINEERING REVIEW SRV
21-008-04 CONSTRUCTABILITY/COSTNALUE NOVA CONSULTING, INC 11/22/24 2
ENGINEERING REVIEW SRV
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 1of 2 6/28/2024
D ocuSi gn En vel op e ID: 7A C 4 98A 7-34 5A -4 3E 3-8BD 2 -BD 7 2202AE D 15
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Period Contract # Contract Description Vendor
14 -15 4-0 1 TU R N K E Y TR O LLEY O P ER & M A IN T SER V IC ES LI M O U SIN ES O F SO U TH
c FLO R ID A, IN C. ...
C: 20 -3 19 -0 1 LI N C O LN R O A D M A LL D IR EC T O R IE S CLEAR C HAN N EL OUTDO O R 0 HO LD IN G S IN C . 5
0 1 3 -17 8 C O M M E R C IA L & R E S ID E N T IA L W A ST E CO LLEC T IO N & W ASTE CO N N EC T IO NS O F
t D IS P O S A L FLO R ID A, IN C . & W A ST E r ... M A NAG EM EN T IN C O F FLO RIDA C:
0
5 17 -0 7 0 -0 2 JA N IT O R IA L S E R VI C E S SFM SER VIC ES, IN C .
1 (A) Contract Autom atically Renew s fo r a 12 m onth period unless cancelled by the City Party
w ith a 90 day notice. 2 of 2 6/28/2024