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OIG No. 24-13 Investigation of Unauthorized Outside Employment and Misuse of City Resources by City Employee
Joseph M. Centorino, Inspector General TO: Honorable Mayor and Members of the City Commission FROM: Joseph M. Centorino, Inspector General DATE: July 11, 2024 PROJECT: Investigation of Unauthorized Outside Employment and Misuse of City Resources by City Employee OIG No.: 24-13 Executive Summary The Miami Beach Office of the Inspector General (OIG) has concluded its investigation into personnel policy and Ethics Code violations committed by a City Employee—Karhonda White— in connection with her outside employment in several private businesses operated by her while a full-time City employee. In a memorandum dated July 10, 2024, the City’s Human Resources (HR) Director, Marla Alpizar, informed the OIG that prior to a pre-disciplinary hearing being held regarding Karhonda White’s actions detailed in this report, she resigned from her position as a Senior Management Analyst in the Parking Department, effective June 15, 2024 (Composite Appendix A). Ms. White was employed as a Financial Analyst I in the Finance Department at all times relevant to this investigation. The investigation commenced upon receipt by the OIG of information that another City employee—Angel Lemon, an employee in the Public Works Department as a Storekeeper II-- was involved in possible tax fraud based on a 2019 federal tax return prepared for her by Karhonda White. The OIG substantiated through interviews and a review of copies of Ms. Lemon’s tax returns that between 2018 and 2022 she had five federal tax returns, two of which were prepared on her behalf by Ms. White, that were subsequently submitted to the Internal Revenue Service (IRS). The five tax returns examined included filings for businesses that Ms. Lemon never owned or operated and expenses that she did not incur, and which resulted in falsely reported losses totaling $80,012 and federal tax refunds totaling $19,550. The OIG transmitted the evidence of possible tax fraud to the IRS Criminal Investigations Division, which subsequently referred the information to the Civil Division of the IRS. In a memorandum provided to the OIG by Ms. Alpizar the OIG was informed that Ms. Lemon’s “potential ethical and legal violations relate to personal (and not work-related) conduct, for which there are no formal charges.” Ms. Lemon was administratively moved from her position as Storekeeper II to a different role within the bargaining unit with the same schedule and pay. According to the memo from Ms. Alpizar, Ms. Lemon was advised that, “depending on future ethical and legal charges arising from her actions, under the City’s Personnel Rules, she may be subject to discipline.” (Composite Appendix A). This initial inquiry led to further investigation by the OIG which found that, since her hire date on May 28, 2019, Karhonda White has owned, operated, or has been closely associated with several Page 1 of 23 Page 2 of 23 for-profit or not-for-profit corporations or limited liability corporations registered with the Florida Department of State Division of Corporations. Her primary business, Exquisite Bookkeeping and Tax Solutions, LLC was established in 2010. Before the OIG's investigation, Karhonda White had never received approval from the City for outside employment for her work for any of these businesses. She had not submitted the required Request for Outside Employment form or the Miami-Dade County Outside Employment Statement, in violation of Miami Beach Administrative Order HR.15.01, Outside Employment Requirement and contrary to the requirements of Subsection 2-11.1(k)(2) of the Miami-Dade Conflict of Interest and Code of Ethics Ordinance. The OIG investigation also found that Karhonda White has consistently used City time and resources to conduct her private business in violation of Miami Beach Citywide Procedure IT.21.01, Use of City’s E-Mail, Internet, Computer Systems, and Software Access. These actions also constituted violations of the County Ethics Code. In addition, the OIG found that, beginning in March 2023, Ms. White secured an office space separate from her home from which to operate her private businesses. Ms. White admitted that she occasionally worked from that location and conducted private business on her telecommute days while in the Finance Department in violation of Miami Beach Administrative Order HR.20.02, Telework Program Procedure. Ms. White had not requested and was never given the authorization to work from that location. The OIG investigation identified that, at least from June 2019 through January 2024, Karhonda White utilized City resources during City work time to conduct private business, including sending and receiving numerous emails, downloading documents on more than 500 occasions, consistently posting to multiple social media sites, as well as maintaining an interactive chat program for her two business websites from her mobile phone. Ms. White’s businesses have a substantial presence on the internet, including her business websites, social media platforms, and multiple ancillary sites in which her businesses are profiled or mentioned. She has a current Business Tax Account with Miami-Dade County that became effective on October 1, 2020, and has been renewed annually. The OIG investigation also found that Karhonda White’s initial application for employment and resume submitted to the City, as well as fifteen internal applications and resumes submitted since her date of hire, failed to disclose her personal private business work history or experience. In March 2023, in an effort to be considered for the U.S. Small Business Administration Women- Owned Small Business (WOSB) Federal Contract Program (a program for Women-owned Small Business), Ms. White prepared a document in which she stated, “I currently have an outside job because my current business doesn’t make enough to allow me to quit my fulltime job. In the event I obtain a contact [sic] that provides a substantial amount of funding, I will resign from my current employment.” The “outside job” that Ms. White referenced was her full-time City of Miami Beach employment. In addition, between June 20, 2021, and April 23, 2021, Karhonda White received one federal Economic Injury Disaster Loan (EIDL) and two Paycheck Protection Program (PPP) loans totaling $45,684 of which $30,693 was forgiven while she was a full-time employee with the City of Miami Beach. Page 3 of 23 As required by Miami Beach Code Section 2-256(d)(8)(b), the OIG notified the Miami-Dade Commission on Ethics and Public Trust (COE) of the possible violations of the County Ethics Code. It was found that the COE had received the same complaint sent to the OIG regarding the alleged income tax fraud, and that COE Investigator Nilda Olmo had opened a parallel investigation. The OIG and the COE then began working together and conducted joint interviews throughout the investigation. On July 10, 2024, the Miami-Dade County Commission on Ethics and Public Trust entered into a Settlement Agreement with Karhonda White for violations of the Ethics Code, including Section 2-11.1(k)(2) Prohibition on Outside Employment, Section 2-11.1(g) Exploitation of Offical Position Prohibited, and Section 2-11.1(j) Conflicting Employment Prohibited. Ms. White agreed to pay a total fine of $2500. (Composite Appendix B) Karhonda White and Angel Lemon gave voluntary sworn statements during this investigation. The OIG appreciates the assistance of the City Clerk’s office and the other City Departments-- Information Technology, Human Resources, Finance, and Parking—which cooperated with this investigation. OIG Authority Section 2-256 of the City of Miami Beach Code provides that the City of Miami Beach Office of Inspector General is created as an independent body to perform investigations, audits, reviews, and oversight of municipal matters, including city contracts, programs, projects, and expenditures, in order to identify efficiencies and to detect and prevent fraud, waste, mismanagement, misconduct, and abuse of power. That Code section provides that the organization and administration of the office shall be sufficiently independent to assure that no interference or influence external to the office adversely affects the independence and objectivity of the inspector general. The Code also provides that the OIG has the power to require reports from the city manager, city departments, city agencies, boards, and committees, and city officers and employees, regarding any matter within the jurisdiction of the inspector general, as well as the power to subpoena witnesses, administer oaths, and require the production of records regarding any matter within the jurisdiction of the office. Investigation Overview This investigation originated from information received by the OIG from an anonymous source that Angel Lemon, employed in the Public Works Department as Storekeeper II, may have been involved in tax fraud. The complaint alleged that she had a fake business registered to her home address and was claiming a financial loss to the IRS and that Karhonda White, an employee in the Finance Department helped her commit the fraud. The OIG’s investigation substantiated that Angel Lemon did submit fraudulent information on multiple federal tax returns, two of which were prepared by Karhonda White. The information was transmitted to the IRS Criminal Investigations Division, which subsequently referred the matter to the IRS Civil Division for review. The investigation further substantiated that Karhonda White violated City Administrative Order HR.15.01, Outside Employment Requirement, Administrative Order HR.20.02, Telework Program Procedure, and Citywide Procedure IT.21.01, Use of City’s E-Mail, Internet, Computer Systems and Software Access while conducting unapproved outside employment and using City time and Page 4 of 23 resources to conduct personal business and that these actions also violated provisions of the Miami-Dade County Conflict of Interest and Code of Ethics. The OIG’s investigation involved the review of substantial documentation including, but not limited to, City Administrative Orders, procedures, personnel records, emails, document downloads, scans, one-drive documents, and spreadsheets. In addition, OIG Investigator Dylan Hughes reviewed the open-source data of Karhonda White, Angel Lemon, and the Florida Department of State Division of Corporations. The OIG also communicated with Chief Financial Officer/Finance Director Jason Greene, Parking Director Monica Beltran, and Human Resources Director Marla Alpizar; and interviewed Angel Lemon, Karhonda White, and Ms. White’s supervisor Gretel Ferrer. All interviews were conducted voluntarily, and no OIG subpoenas were served during the investigation. Angel Lemon began her employment with the City of Miami Beach on June 29, 1999, as a Storekeeper I in the Public Works Department. During the investigation she was a Storekeeper II, working in the Water, Wastewater, and Sewer Warehouse where she was responsible for receiving and distributing materials to support Public Works operations. She is currently in the Deferred Retirement Option Program and has an effective voluntary resignation date of September 30, 2025. Karhonda White began her employment on May 28, 2019, as a Financial Analyst I in the Finance Department. She served in that position until February 12, 2024, when she actively sought and was selected for a position in the City’s Parking Department as a Senior Management Analyst. While in the Finance Department, her duties and responsibilities included completing small bank reconciliations and importing all journal entries received in the Finance Department. She was supervised by Accounting Manager Gretel Ferrer during most of her time in the Finance Department. In her position with the Parking Department, Ms. White was supervised by Administration Services Manager Jacqueline Caicedo and her responsibilities included monitoring department revenues, quarterly projections preparations, yearly budget preparations, and posting Miami-Dade citations to the website. Tax Returns An OIG review of Angel Lemon’s City email identified an email dated December 2, 2020, from exquisitetax@yahoo.com to AngelLemon@miamibeachfl.gov. The subject of the email was “2019 Tax Return” with an attachment, “LemonAngel5888.PDF.” The body of the email had Karhonda White’s name, phone number, and fax number. It indicated that it was sent from Ms. White’s mobile phone. The tax return included Ms. Lemon’s income from the City of Miami Beach but also included Schedule C, Profit or Loss From Business (Sole Proprietorship) (Exhibit 1). Schedule C identified Angel Lemon as the proprietor of “Angels Cleaning Serv.” It listed her gross income for the business as $3,102 with various expenses totaling $19,351 resulting in a net loss of $16,249 and a tax refund of $2,922. During an interview with Angel Lemon, conducted jointly at the Office of the Inspector General by OIG Investigator Dylan Hughes and COE Investigator Nilda Olma, Ms. Lemon stated that she used Karhonda White to prepare her taxes because Ms. White’s mother was a close friend of hers. She recalled that she met with Ms. White at Ms. White’s home to prepare the tax forms, and Page 5 of 23 that she used Ms. White to prepare her taxes for several years, including 2018 and 2019, but that she has used a different preparer from 2020 to the present. When asked if she had any other jobs other than with the City of Miami Beach, Ms. Lemon stated that she had “no other jobs.” She stated that she is aware of the outside employment requirements and believes that periodically everyone in her department receives an email with the forms that you have to complete, but that she has never completed them because she has never had any outside employment while working for the City. Ms. Lemon denied ever owning or operating her own business, however, when asked about the cleaning service she stated that she had only occasionally done some cleaning for family members. She stated that it was a few times about five years ago. She claimed to have received minimal compensation at some time from a family member, but admitted that the income stated on the tax form for the cleaning was not actually received and that the expenses stated on the tax form were false. The OIG’s review of open-source information from the Florida Department of State Division of Corporations, Miami-Dade County, and internet search engines did not identify any businesses in the name of Angel Lemon, Angels Cleaning Service, or any catering services. In addition, a request to Human Resources and the Clerk’s Office revealed that Angel Lemon has never filed a Request for Outside Employment or an Outside Employment Statement with the City. Ms. Lemon stated that the only documentation she provided to Karhonda White to complete her tax returns was a copy of her W-2 form for the City of Miami Beach. She stated that before preparing the taxes Ms. White asked her if she did any other type of work and she informed Ms. White that she had done some cleaning for her family. However, Ms. White denied during her interview that she ever asked Ms. Lemon that question. She stated that Ms. Lemon informed her that she had a cleaning service and that she had incurred expenses from that business. Karhonda White was unsure how Ms. Lemon advised her of the income and expenses that she entered on the tax return. Both Karhonda White and Angel Lemon admitted that no invoices or receipts were provided to support the income and expenses that appeared on the tax returns that Karhonda White completed and that Ms. White completed Angel Lemon’s tax returns for two or three years in this manner. When asked if she would normally complete a return without any proof of income or receipts for expenses, Karhonda White stated, “No, I, because she's my, a relative I didn't do it. So normally when I do it, I make the people go through a whole due diligence because…she was a relative, not so much a relative, she's my mom's best friend. So, I just went with what she was saying.” Angel Lemon stated during her interview that she did not review the tax return that was provided to her by Karhonda White but trusted that it was accurate. When going through the expenses that appeared on the tax return Ms. Lemon admitted that, other than some cleaning supplies that she purchased for her house and may have used to clean her family members' home and some Page 6 of 23 minimal mileage that she drove to their homes, the other expenses claimed were false. She admitted signing the return and that it was submitted by Karhonda on her behalf to the IRS. Karhonda White acknowledged that she has posted on her social media sites regarding cash businesses that “…if it is not documented, it didn’t happen…” She admitted that the information that she entered on Angel Lemon’s tax return raised red flags and that Angel Lemon knew she was responsible for it. Ms. White stated, “She signed her tax return. She knew she was responsible for it…maybe that is the reason she stopped coming to me. I don’t know.” Ms. White admitted that she, as the tax preparer, was also responsible for the information that she entered on the tax return. However, contrary to what she said she advised others, she prepared federal tax returns for Angel Lemon without any supporting documentation for the income and expenses reflected on the returns. During the interviews with Angel Lemon the OIG and COE reviewed her federal tax returns for 2018 through 2022. Two of the returns were for a cleaning service that she admitted she did not have. Those returns were prepared by Karhonda White. The other three were for a catering service that she admitted that she did not have. She admitted that on each of the returns the income and expenses that were represented were not truthful. In addition, Ms. Lemon’s 2022 tax return included a residential energy credit for solar electric property costs, which is defined by the IRS as, “…costs for property that uses solar energy to generate electricity for use in your home located in the United States.” Angel Lemon admitted that she does not have solar panels installed on her house. Below is a summary of Angel Lemon’s federal income tax returns for 2018 through 2022. Karhonda White prepared two federal tax returns for Angel Lemon falsely representing that Ms. Lemon incurred a total of $32,164 in losses for which she received a total of $7,487 in refunds for tax years 2018 and 2019. Karhonda White was paid a total of $661.00 for the preparation of those returns. Businesses A review of the Florida Department of State Division of Corporations online records revealed that Karhonda White is the registered agent, officer, or member of numerous for-profit and not-for- profit corporations or limited liability corporations. During Ms. White’s interview, she advised the OIG and COE that Exquisite Bookkeeping and Tax Solutions, LLC was her primary business. According to the online records, this business was established as a for-profit corporation (Inc.) on March 8, 2010, listing Karhonda White as the Page 7 of 23 Registered Agent, President, and Chief Executive Officer (CEO). On April 12, 2021, the business was converted to a for-profit limited liability corporation (LLC) for which Karhonda White was listed as the Registered Agent, President, Manager, and CEO (Exhibit 2). The records show that the business has operated consistently since March 2010 with annual reports filed with the Division of Corporations. Records show that under Exquisite Bookkeeping and Tax Solutions, LLC Ms. White established the d/b/a Exquisite Tax Solutions on April 11, 2022, which is active through December 31, 2027. She also established the d/b/a Exquisite Notary Solutions on February 9, 2023, which is active through December 31, 2028. Since her date of hire in May 2019, Karhonda White has been the registered agent, officer, or member of eleven registered businesses, seven of which are active. Currently, Ms. White is the officer of those seven active registered businesses and is also the registered agent of ten out of the total of eleven, as depicted below. During her interview, the OIG reviewed this information with Ms. White and she verified that the information was accurate. She also stated that “Nobody in the City knows I have a business.” A review of online records for Miami-Dade County revealed that Karhonda White has a local business tax account number 7334604 for Exquisite Bookkeeping and Tax Solutions LLC, d/b/a Exquisite Notary Solutions. The account was established in October 2020 and has been renewed annually with the current business tax receipt expiring on September 30, 2024. (Composite Exhibit 3). A review of Karhonda White’s City emails showed that on March 28, 2023, Ms. White scanned a signed and notarized copy of a Miami-Dade vendor registration application in the name of Exquisite Notary Solutions (Exhibit 4). Ms. White admitted during her interview that she submitted the vendor application but has not received any business through Miami-Dade County to date. The OIG verified through Miami-Dade County that Ms. White has not received any contracts or business with the County. Page 8 of 23 The OIG conducted an online (Google) search of Karhonda White and her primary businesses. The search identified seven web and social media sites related to business entities owned and operated by Karhonda White depicted below. The search also identified at least thirteen ancillary websites in which her businesses or profile were represented as depicted below. The OIG was advised by Assistant Human Resources Director Sonia Walthour that with the exception of senior management position candidates, the City does not conduct an internet or social media search of new employees during the background portion of the hiring process. Outside Employment City of Miami Beach Administrative Order HR.15.01, Outside Employment Requirement, issued May 2021 (Exhibit 5) establishes that all City employees in departments that report to the City Manager must file a Request for Approval of Outside Employment and the Outside Employment Statement forms before engaging in outside employment. This requires that the request for approval be filed before engaging in outside work and that the approval must be renewed annually by July 1. City employees are required to file the fully approved Request for Approval with the Human Resources Department. The Outside Employment Statement is to be filed with the City Clerk by July 1 of each year. The Administrative Order includes a link to both of the required forms. An OIG request to the Human Resources Department (HR) and the Clerk’s Office yielded an approved Request for Outside Employment form from HR, signed and dated June 22, 2020, by Karhonda White for employment with the United States Census Bureau; the Clerk’s Office Web Site Address Business Type 1 https://www.exquisitetaxsolutions.com/ Bookkeeping and Tax 2 https://www.exquisitenotarysolutions.com/ Notary 3 https://www.facebook.com/ExquisiteTax/ Bookkeeping and Tax 4 https://www.facebook.com/ExquisiteNotarySolutions/ Notary 5 https://www.linkedin.com/in/karhonda-spann-white-3a65627/ Professional Experience 6 https://www.instagram.com/exquisite_taxsolutions/ Bookkeeping and Tax 7 https:/www.instagram.com/exquisitenotary solutions/ Notary Web Site Business Type 1 Chamber of Commerce Notary 2 Dunn & Bradstreet Bookkeeping and Tax 3 OneNotary Notary 4 BlueNotary Notary 5 Miami Florida Tax Bookkeeping and Tax 6 SnapDocs Notary 7 NotaryCafe Notary 8 123Notary Notary 9 Yelp Bookkeeping and Tax 10 Bark Bookkeeping and Tax 11 Thervo Bookkeeping and Tax 12 Bizapedia Bookkeeping and Tax 13 Buzzfile Bookkeeping and Tax Page 9 of 23 provided an Outside Employment Statement for the tax year ending 2020 for the same employment (Composite Exhibit 6). However, there were no Requests for Outside Employment or Outside Employment Statements for any of Karhonda White’s businesses addressed above. An email retrieved by the OIG dated June 22, 2020, from Karhonda White’s personal email to her City email with the subject “OUTSIDE EMPLOYMENT REQUIREMENT” and the completed but not approved Census Bureau forms attached was included in an email thread that began with an email dated June 19, 2020, from then Deputy Finance Director Allison Williams to all Finance Department employees with the subject, “OUTSIDE EMPLOYMENT REQUIREMENT,” detailing the contents of the Administrative Order HR.15.01. This along with the approved forms for the Census Bureau established that Karhonda White was aware of the outside employment requirements. On December 18, 2023, the OIG and COE investigators interviewed Angel Lemon. After that interview, Angel Lemon contacted Karhonda White and informed her that the OIG had spoken to her about the tax preparation that Ms. White did for her and that Ms. White needed to submit for approval of her outside employment. On January 3, 2024, Karhonda White sent an email to Assistant Finance Director Vyomie Greene with a Request for Outside Employment and an Outside Employment Statement attached. The Request for Outside Employment form was signed and dated by Karhonda White on the same date as the Angel Lemon interview. The form requested approval for Ms. White’s employment with Exquisite Bookkeeping and Tax Solutions d/b/a Exquisite Notary Solutions with a business address of 20401 NW 2nd Avenue #103A, Miami Gardens, FL 33169, the suite rented by Karhonda White from which she operates her bookkeeping, tax and notary businesses. The hours of operation are listed on the form as M- F 6:30 pm to 10:00 pm Sat-Sun 10:00 am to 6:00 pm. The attached Outside Employment Statement was for the tax year ending 2019, which was the year of Angel Lemon’s tax return that was completed by Ms. White. The form was also signed and dated December 18, 2023, and listed the sources of outside income as Exquisite Bookkeeping and Tax Solutions d/b/a Exquisite Notary Solutions and compensation of $50,000. She also lists Exquisite Logistic Solutions, a courier service with no compensation reported. (Composite Exhibit 7). The approval process for the submitted outside employment request was not completed because the Finance Director, Jason Greene, deferred action on it following his being apprised of this investigation. During her interview, Ms. White was provided a copy of the Administrative Order covering outside employment which she read. She was also asked if she recalled that the outside employment requirements were covered during the new employee orientation that she attended. Ms. White responded: “Yeah, but I assumed that outside employment means you had another job per se, not self-employment. So that’s how I understood it. I didn’t take it as having another job with another private, or corporate company. Not me being self- employed. That’s how I understood it. I didn’t take it as this, but yeah. Page 10 of 23 Although the definition of outside employment is not contained in either Administrative Order HR.15.01 Outside Employment Requirement or the Request for Outside Employment form, it is defined on the Outside Employment Statement for full-time County and Municipal Employees as follows: OUTSIDE EMPLOYMENT means providing personal services, other than to Miami- Dade County, or to the respective municipality, that are compensated or traditionally compensated, including but not limited to, being an employee, an independent contractor, an agent, or by self-employment. (Emphasis added.) Ms. White was asked if she is currently engaged in outside employment and she stated, “ I own that business, so yeah, I would say, I had that business before I worked here. I had the business since 2010.” Following Ms. White’s interview on March 21, 2024, she submitted a Request for Outside Employment form in her current position within the Parking Department. The request was approved by her supervisor Jacqueline Caicedo and the Department Director Monica Beltran. The request was then forwarded to the Human Resources Department where it was disapproved by Human Resources Director Marla Alpizar, who had been briefed by the OIG on the investigation, with a handwritten note dated April 11, 2024, that stated, “Disapproved pending conclusion of investigation” (Exhibit 8). In addition to the form submitted for Exquisite Bookkeeping and Tax Solutions, Ms. White submitted Outside Employment Statements to the Clerk’s Office for tax year 2023 for the seven active for-profit and not-for-profit businesses registered with the State of Florida. Of the seven she reported compensation of $115,000 for Exquisite Bookkeeping and Tax Solutions and $2,450 for Eyes on the Vets Inc. All others were reported as zero compensation (Exhibit 9). After her interview with the OIG and COE in March 2024, Karhonda White submitted Outside Employment Statements to COE investigator Nilda Olma for tax years 2020 through 2023 (Composite Exhibit 10) which are summarized in the chart below. Page 11 of 23 During the interview with Karhonda White’s former supervisor in the Finance Department, Gretel Ferrer, the OIG and COE investigators discussed Ms. White’s outside employment, use of time and equipment, and telecommuting. Ms. Ferrer said she was unaware that Karhonda White had any outside employment and that Ms. White never requested authority to engage in outside employment through Ms. Ferrer per the policy requirements. She said she was unaware that Ms. White had her own business as well as a business office location. Ms. Ferrer was provided with a list of services that Karhonda White offers for Exquisite Bookkeeping and Tax Solutions and/or Exquisite Notary Solutions. She was asked if a conflict of interest with her current City employment may exist and she responded that she “definitely” could see potential conflicts of interest with her position as a Financial Analyst with the City. Gretel Ferrer was asked if she had any knowledge of disciplinary issues with Karhonda White and she responded that she was not aware of disciplinary issues but within the last year or so, she has noticed Ms. White making more and more mistakes on her daily assignments that should not be occurring after doing the same job for a few years. She felt like that was possibly pushback for not getting promoted within the Department. Ms. Ferrer was asked if the increase in mistakes could be the result of working on her private businesses. She responded, “Yes. Now that I know this, 100% yes.” The OIG found that Karhonda White failed to submit the required Request for Outside Employment and Outside Employment Statements from her date of hire annually until March of 2024 (after her OIG interview), for her businesses in violation of HR.15.01 Outside Employment Requirements. It was only after Angel Lemon and Karhonda White were interviewed by the OIG and COE that Ms. White began to submit the required forms. Page 12 of 23 Use of City Time, Equipment, or Material Administrative Order HR.15.01, Outside Employment Requirement does not address the use of City time, equipment, or material, however, the Request for Approval of Outside Employment form in the first paragraph states, City of Miami Beach employees may accept outside employment as long as the employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time, equipment or material is used. (Emphasis added.) Citywide Procedure IT.21.01, Use of City’s E-mail, Internet, Computer Systems and Software (Exhibit 11), establishes the acceptable use of computer equipment including but not limited to computers, laptops, tablets, PDAs, wireless technology, dial-in modems, operating systems, applications, removable electronic media, network accounts providing electronic mail, Internet browsing, and remote access which are all the property of the City. Within Section I, it states, “These resources are to be used for business purposes in serving the interests of the City…” Section VI (A)(2) of the procedure addresses unacceptable internet usage that include • Conducting a personal business utilizing computers or any other City resources; • Profit-making activities, such, as but not limited to, operating a business. Section VI (B)(4) addresses improper use of e-mail that include • Sending any material in violation of Federal, State, or County laws and/or City policies. Section VI (C) addresses incidental and occasional personal use of the City’s computer system, which is prohibited if the activity • Interferes with the user’s productivity or work performance, or with any other user’s productivity or work performance; • Adversely affects the efficient operation of the City’s computer or electronic communication systems; • Creates costs to the City; • Is unethical, unlawful, or inappropriate; or • Violates any provision of this procedure, or any other City/departmental procedure, regulation, or guideline. Section XVII Non-Compliance/Penalties states in part, “Violation of this procedure will result in disciplinary action… including, but not limited to, reprimand, suspension and/or termination; and or Civil or criminal prosecution under applicable law(s).” Page nineteen of the procedure is a user acknowledgment. As part of the City’s hiring process and before reporting to work each employee is given a copy of IT.21.01 to read and at that time sign the user acknowledgment which states the following: I have read and received a copy of the City of Miami Beach’s Use of City’s E-mail, Internet, Computer Systems and Software Access Policy. I agree to abide by it as consideration for continued employment by the City of Miami Beach. Page 13 of 23 I understand that if I have questions regarding this policy, I will consult with my immediate supervisor or the IT Division Director. Karhonda White signed this acknowledgement on May 10, 2019. In addition, all City employees are required to complete online Security Awareness Training which includes a review of IT.21.01 and also requires the employee to electronically sign the same acknowledgment. A report provided by the IT Department shows that Karhonda White completed the training and policy acknowledgment each year from 2019 through 2024 (Composite Exhibit 12). During her interview, Karhonda White was shown copies of the policy and the acknowledgments that she signed. She acknowledged reviewing and understanding the policy and signing the acknowledgments. Email and Scanned Documents A review of Karhonda White’s City emails revealed that between June 2019 and June 2023 she sent or received at least 17 emails with attachments regarding her businesses. Ten of these occurred within six months in 2023. She also scanned from a City device to her email account at least five documents related to her businesses. Included in these emails was the email sent from Karhonda White to Angel Lemon with Ms. Lemon’s 2019 tax return completed by Ms. White as discussed earlier in the report. Also included was an email sent from Karhonda White’s City email to karhonda@exquisitetaxsolutions.com, containing 16 attachments totaling 56 pages related to her business. One of the attachments was a loan agreement for a Small Business Administration (SBA) Economic Injury Disaster Loan (EIDL) for $15,100 to Exquisite Bookkeeping & Tax Solutions. Also attached were documents titled “Fulltime Devotion WOSB” and “2022 Karhonda White Resume WOSB.” (Composite Exhibit 13). The Full Time Devotion Document that Karhonda White prepared in her effort to become qualified by the SBA Women-Owned Small Business (WOSB) program includes the following statement: I currently have an outside job because my current business doesn’t make enough to allow me to quit my fulltime job. In the event I obtain a contact [sic] that provides a substantial amount of funding, I will resign from my current employment. I hold a position as a Financial Analyst 1 where I do bank reconciliations and journal entries daily. In this position, there is no major workload which is a lot of downtime in between bank reconciliations as they are always done a month behind. Also, in this position I work from home, so I am flexible in the position with my downtime. I currently have long hours with my business so that I provide availability to my clients. Tax preparation and bookkeeping can be done remotely and doesn’t necessarily require in-person interaction. I hired an employee this year to maintain the administrative aspect of the business. The employee is trained on fingerprinting as well as a notary. I provide the bookkeeping aspect of the business remotely for my clients through online bookkeeping resources. The document states that her business hours are from 10:00 am – 10:00 pm Monday and Tuesday, which were her City telecommuting days in the City Finance Department. And 2:00 pm – 10 pm Wednesday through Friday. The document represents her City employment as outside Page 14 of 23 employment. (Emphasis added.), with her work hours as Monday through Friday 8:30 am – 5:00 pm which she represents as “work from home.” The OIG verified that Ms. White’s Finance Department work hours were Monday through Friday from 8:30 am – 5:00 pm. The document also states, “I dedicate many hours to my business. From 4-10pm I am dedicated to my business daily although during the day, I have an admin assistant answering calls, emails and tending to customers if necessary.” Karhonda White was asked to read the document aloud during her interview. After reading the document she stated, “I don't know what it was for, but whatever, I was trying to probably get a client, I don't know.” After being asked to read the business hours, Ms. White stated, “Yeah, but I wrote this trying to obtain a client probably. That doesn't necessarily mean that that's what I was doing because I wrote this. I mean, I'm going to try to obtain a client. So that's what I did.” Ms. White prepared the document in an attempt to obtain a certification from the SBA as a WOSB. Her statement to the OIG is concerning as it indicates that she was not being truthful in the statement she prepared for the SBA but was doing whatever she needed to do in order to obtain the certification. Ultimately Ms. White did not complete the certification process. The 2022 resume for the WOSB that was attached to the email includes as the first entry of Karhonda White’s professional experience, Exquisite Bookkeeping & Tax Solutions LLC d/b/a Exquisite Notary Solutions. Ms. White, while discussing during her OIG interview the initial application and resume she submitted to the City (Exhibit 14), and the subsequent fifteen internal applications and resumes she submitted in which she did not disclose in her work history any of her businesses stated, “I didn't think there was a need to put it. I had other, um, other jobs that qualify for me to be in the positions, I guess…It is employment history, but I use my jobs that I received W-2, like that I actually worked at, I didn't use, I never used the employment for it. I never put it on any resume that I ever worked at. Honestly, never. It's always been the jobs that I've always, I never put it on none of my resumes. It's on my LinkedIn, but I never.” Although Ms. White made these statements during her interview, the OIG identified the resume for the WOSB program and three resumes within her downloaded documents on the City network, one for Exquisite Logistic Solutions representing that business as her only “Professional Experience” from March 2023 to the present; one for Exquisite Notary Solutions representing that business as her only “Professional Experience” from March 2010 to present; and one for Exquisite Bookkeeping & Tax Solutions LLC representing that business as her only “Professional Experience” from March 2009 to present (Composite Exhibit 15). Downloaded Documents The OIG requested and was provided documents by the Information Technology Department (IT) that Karhonda White downloaded and that resided in the “Downloads” folder of her City-issued computer. The documents were provided on August 1, 2023, and contained 288 items. Of those 129 items (45%) which included 5 zip folders containing 21 items were identified by the OIG as related to Ms. White’s multiple businesses. The downloaded items were related to the following: Page 15 of 23 The OIG was advised by the IT Department that to identify the date and time that Ms. White downloaded the documents they would need to physically examine her computer. Her computer was reviewed by the IT Department on October 19, 2023, which determined that the contents of the recycle bin and download folder had been deleted. Due to the deletion, the date and time that Ms. White downloaded the 129 documents cannot be determined. However, they were unquestionably downloaded on City equipment and related to her private businesses, as Ms. White admitted in her interview. The IT Department was able to provide the OIG with a comprehensive spreadsheet of downloads executed by Karhonda White between April 20, 2023, and January 8, 2024. The data obtained included, but was not limited to, the date, time, file name, web address, and initiating account. A review of the spreadsheet by the OIG identified more than 500 occasions in which Ms. White downloaded documents related to her personal businesses utilizing City equipment on City time. During Karhonda White’s interview, she was asked if she recalls downloading documents to her computer for her businesses and she stated, “I probably did, yes.” Ms. White was provided a copy of the list of 129 documents discussed above along with a sixteen-page copy of the more than 500 downloads (Composite Exhibit 16) which she reviewed. After her review, she was asked if the downloaded documents were for her businesses and she replied, “I mean, if you got it from IT, that’s what, I can’t refute that if you got it from IT.” She was asked, “so you acknowledge that those are, were for your personal businesses?” She stated, “You got it from IT, then you got it from IT, I can’t, I can’t dispute something if you got it from IT.” When asked about the documents that were deleted from her computer before being examined by the IT Department, she replied as follows: I always delete the content. So, I delete the content regularly because there's a lot of stuff in there that I download completely every day. So, I used to delete the contents on a regular basis, not just because, but I did delete. Karhonda White admitted that the over 500 occasions of downloaded documents that were presented to her for her review were for her personal businesses using City time and equipment in violation of the City policy. Websites and Social Media Posts An OIG review of Karhonda White’s social media sites included Facebook and Instagram where she has an active presence for Exquisite Bookkeeping and Tax Solutions and Exquisite Notary Solutions on both platforms. Exquisite Bookkeeping and Tax Solutions has been active on Page 16 of 23 Facebook since December 2011 with 355 followers and on Instagram since November 2022, with 564 followers (Composite Exhibit 17). Exquisite Notary Solutions has been active on Facebook since February 2023 with 310 followers and on Instagram since February 2023 with 92 followers (Composite Exhibit 18). During Ms. White’s interview, she was shown a sample of posts from each of these sites which she admitted that she posted to the sites during her City work time. Karhonda White also maintains two active websites, one for Exquisite Bookkeeping and Tax Solutions and one for Exquisite Notary Solutions. Ms. White stated that she created both websites herself in 2021 or 2022 using a website builder site accessed through the internet. The Exquisite Bookkeeping and Tax Solutions site provides a list of services that include accounting,1099 filing, bank reconciliation, books cleanup, bookkeeping, business entity setup, categorizing transactions, consulting, data conversion, financial reports, payroll services, personal tax returns, QuickBooks consulting, QuickBooks payroll, QuickBooks online setup, QuickBooks training, sales tax preparation, self-employed Schedule C tax, startup consulting, and 501c3 setup and application. The hours listed on her website are Monday and Tuesday from 7:00 am to 11:00 pm, and Wednesday to Friday from 5:00 pm to 11:00 pm. The Exquisite Notary Solutions site provides a list of services that include loan signing agent, Apostilles, live scan fingerprinting, wedding officiant, non-attorney document preparation, and field inspections. Both websites list the address as 20401 NW 2nd Avenue, #103A, Miami Gardens, Florida, 33169, an office space that Karhonda White leases in a commercial building. During her interview when asked about the hours she listed on her website and the office space, Ms. White stated, Well, sometimes I'm there on Mondays and Tuesdays, but I haven't been there on Mondays and Tuesdays. I have on the website. I have a friend that goes there on Mondays and Tuesdays, but no one is there no longer on Mondays and Tuesdays. And sometimes I'm there on Mondays and Tuesdays, but there's no business done on Mondays and Tuesdays. Like there's I'm just there. But the business more so just as a body in the office, so….No one's there right now. Matter of fact, those dates on the website should be updated. But there's no one there Mondays or Tuesdays throughout, having actually been this year. Although Karhonda White stated that no business is done on Mondays and Tuesdays her social media posts and downloaded documents reflect that she did conduct personal business on Mondays and Tuesdays regardless of whether she was at her business office location, home, or at her City desk. Both of Ms. White’s websites have a live chat feature that pops up when visiting the site. She stated that when someone types in a question she can see it and respond from her mobile phone and she also receives an email. Ms. White acknowledged that she responds to those chat questions by text whenever she receives them. Gretel Ferrer, Ms. White’s supervisor at Finance, was informed during her interview of Ms. White’s activities related to more than 500 instances of downloading documents for her business. She said she did not know about and did not permit Ms. White’s use of her City computer or City network to conduct personal business. Ms. Ferrer did not consider Karhonda White’s use of City resources as incidental or occasional use. The OIG found that Karhonda White utilized City resources during City work time to conduct personal business including sending and receiving numerous emails, downloading documents on Page 17 of 23 more than 500 occasions, consistently posting to multiple social media sites, as well as maintaining an interactive chat program for her two business websites from her mobile phone in violation of Citywide Procedure IT.21.01, Use of City’s E-mail, Internet, Computer Systems and Software. These actions may also have violated the County Ethics Code. Telecommuting Administrative Order HR.20.02, Telework Program Procedure (Exhibit 19) establishes the purpose and requirements for telework and telecommuting. Relevant sections of HR.20.02 include, Eligibility(7) “If approved, the employee must complete and sign a Telework Agreement by June 1 of each year.”; Communication & Work Hours (2) “Telework must be available by telephone and electronic mail during business hours. Employees who are teleworking are expected to be fully available as if they were in the workplace. Teleworkers are prohibited from engaging in any non-city work related responsibilities, jobs or other types of duties during their normal work hours. Outside employment must be approved in accordance with existing City Procedures and in consideration of telework status. (Emphasis added.) The last paragraph of the policy states, “Telework privileges may be disapproved or suspended at any time by an employee's manager or Department Director, Human Resources, an Assistant City Manager, or the City Manager. Any violation of the Telework Procedure may result in discipline and/or suspension of telework approval.” An employee telecommuting work agreement was completed between Karhonda White and her supervisor, Getel Ferrer, signed and dated by both on March 16, 2020 (Exhibit 20). The agreement was approved by the Department Director and Human Resource Director. The agreement states, “The employee has read and agrees to adhere to the City's Telecommuting Policy, a copy of which is attached. The supervisor concurs with the employee's participation in telecommuting as outlined by the terms of this agreement.” The agreement addresses the employee’s telecommuting location and states, “Employee agrees to limit telecommuting to the approved telecommuting location.” The telecommuting location that was listed and approved was Karhonda White’s home address. During Karhonda White’s interview, she was shown a copy of her telecommuting agreement. Ms. White informed the OIG that she used her personal computer at that time and connected to the City’s network through a remote connection provided by the City. As she reviewed the agreement she acknowledged that her telecommute location was her home address. She was asked if she was authorized to work from any other location and she stated, “I mean I didn’t know we had to tell anybody.” She did not ask for a modification or change of location and also stated that she forgot that she signed the agreement. She admitted that on occasion she worked from the office location that she began leasing in March of 2023. Ms. Ferrer, when provided by the OIG investigator with a copy of the telecommuting agreement, acknowledged that the work location listed in the agreement was Ms. White’s home. She recalled only one time when Ms. White asked to work from a location other than her home and said she Page 18 of 23 believed it was to attend college tours with her daughter. She also stated that she would not know if an employee was working from another location if the employee did not make a request. Ms. Ferrer was asked if Ms. White would be authorized to work from her business office location and she responded, “Definitely not.” She had no idea that Karhonda White had her own business, let alone an office space. Ms. Ferrer stated that Ms. White has been trying to be promoted within the Finance Department and has applied for higher-level positions outside of the Finance Department which would have included increased responsibilities. She did not understand how someone could handle an outside business and at the same time meet the responsibilities of such positions. The OIG found that Karhonda White on occasion telecommuted from her business office location and engaged in non-City related work during her normal work hours in violation of HR.20.02. COVID-19 RELIEF LOANS The COVID-19 Economic Injury Disaster Loan (EIDL) provided funding to help small businesses recover from the economic impacts of the COVID-19 pandemic. EIDL loan funds could be used for working capital and other normal operating expenses. The loans were not forgivable and would have to be repaid. The Paycheck Protection Program (PPP) was established by the CARES Act and implemented by the Small Business Administration (SBA). The program provides eligible small businesses including nonprofit organizations, self-employed individuals, and independent contractors with funds to pay up to eight weeks of payroll costs including benefits. Funds may also be used to pay interest on mortgages, rent, and utilities. These funds are eligible for forgiveness. Karhonda White began her full-time employment with the City of Miami Beach on May 28, 2019. A review of Ms. White’s email and downloaded documents revealed that while employed full-time with the City she applied for and received one EIDL loan for $15,100 and two PPP loans, each for $15,292. These COVID-19 relief funds were received for her business, Exquisite Bookkeeping and Tax Solutions, which was based out of her home as detailed below The fact that Ms. White received these loans while employed full-time with the City is not in itself a violation of the program requirements. However, she at no time informed or requested from the City to engage in the outside employment in which she was compensated through these loans in violation of HR.15.01. Her applications for and receipt of loans for the maintenance of her private businesses further underscores the seriousness of these outside business activities and the extent of their violation of City policies. Regarding the legitimacy of the loans themselves, all information obtained regarding the loans will be submitted to the appropriate agencies for their review and action as they deem necessary. Responses to the Draft Report Section 2-256 of theCode also provides that persons or entities who are the subject of a finding or recommendation of an OIG report be provided a copy of the report, and shall have 30 working days to submit a written explanation or rebuttal of the findings or recommendations before the report is finalized. Timely submitted written responses shall be attached to the finalized report. Page 19 of 23 On May 7, 2024, the OIG’s draft report on this matter was provided to the City Manager, City Attorney, affected City entities, and individuals. The OIG received an email from HR Director Marla Alpizar in which she advised that HR planned to submit in conjunction with other Directors, a statement regarding any administrative action(s) taken by the City regarding Karhonda White and Angel Lemon. The OIG also received an email from Karhonda White of her intention to respond to the report. On July 10, 2024, the OIG received a response by email from Human Resources Director Marla Alipazar that contained the following attachments: 1. Memorandum dated July 10, 2024, with the subject “Administrative Actions taken regarding Karhonda White and Angel Lemon; 2. Resignation Letter from Karhonda White signed and dated June 3, 2024;and 3. Letter to Angel Lemon with the subject “Reclassification and transfer of assignment with Public Works signed and dated by Angel Lemon on July 2, 2024 (Composite Exhibit B). The administrative actions taken by the City are referenced in the Executive Summary of this report. Neither Karhonda White nor Angel Lemon provided a response to the report. Conclusion and Recommendations The OIG has concluded its investigation and has substantiated that former City employee Karhonda White, formerly employed in the City Finance Department, violated City Administrative Order HR.15.01, Outside Employment Requirement, Administrative Order HR.20.02, Telework Program Procedure, and Citywide Procedure IT.21.01, Use of City’s E-Mail, Internet, Computer Systems and Software Access while conducting unapproved outside employment and using City time and resources to conduct personal business. Ms. White’s actions also violated provisions of the Miami-Dade Conflict of Interest and Code of Ethics to which Ms. White has agreed to pay a fine of $2500. The OIG recognizes the City Administration's actions in addressing the conduct of Karhonda White and Angel Lemon. As a result of the OIG’s investigation, Ms. White resigned from her position with a designation of “resignation pending an investigation” which makes her ineligible for re-employment with the City of Miami Beach and Ms. Lemon has been administratively moved from her position as Storekeeper II to a different role within the bargaining unit with the same schedule and pay. The OIG substantiated that between 2018 and 2022, Angel Lemon had five federal income tax returns prepared on her behalf by Karhonda White that were subsequently submitted to the IRS, one of which was prepared before Ms. White’s employment with the City. Angel Lemon admitted the information that was provided on the tax returns was not truthful. Karhonda White admitted that the income and expenses on the tax returns that she prepared for which she was paid by Ms. Lemon were not supported by documented income or expense receipts. In total, Angel Lemon reported $75,052 in fraudulent losses and secured $19,550 in refunds between 2018 and 2022 that she was not entitled to receive. Three of the tax returns were prepared by individuals whom the City of Miami Beach does not employ. The OIG notified the IRS Criminal Investigations Division which referred the information to the IRS Civil Division for its review and appropriate action. Page 20 of 23 Outside Employment: Need for Policy Revision, Oversight and Accountability The OIG understands that the City offers its employees the opportunity to engage in outside employment and to telecommute under certain circumstances to attract and maintain a highly qualified and motivated workforce. The OIG also understands that these are privileges that are sometimes abused. Including this report, the OIG has now issued six reports regarding outside employment. In its report issued on March 3, 2023 (OIG No. 23-02), it recommended that the City adopt a more explicit policy requiring the maintenance and retention of all outside employment requests in all City departments. In its report issued on April 26, 2023 (OIG No. 23-07), it was recommended that requests for outside employment from a City employee include at least one approval from an individual well-versed in ethical issues, preferably the City Attorney or his/her designee, whose sole purpose would be to consider the request in light of relevant ethics provisions. On the Miami Beach Employee Portal, there are multiple locations where an employee may access the policy and forms including in the “Quick Links”/“Administrative Orders (Procedures)” sections on the homepage and two separate locations on the Human Resources Department page by navigating to “Employee Forms.” In the “Forms Library” they may be accessed in the “General forms” folder and the “HR Procedures” folder. HR.15.01, in all of these locations, does not include verbiage to address either recommendation above. Only one of the Request for Approval of Outside Employment forms, located in the General Forms folder, addresses the maintenance and retention of all outside employment requests. This form, however, references HR.15.02 which does not appear to exist. The form, in none of the locations, includes a review by an individual well-versed in ethical issues. The OIG has made the following findings in this report and along with the findings of the previous reports has provided several recommendations to assist the Administration in enhancing the organization, oversight, and accountability of the Outside Employment Program. Finding: Unauthorized Outside Employment The OIG determined that Karhonda White, prior to the investigation, failed to submit a Request for Approval of Outside Employment and Outside Employment Statement forms for any of the eleven active businesses or DBAs she had registered with the Department of State Division of Corporations in violation of HR.15.01, Outside Employment Requirement. One of her businesses, Exquisite Bookkeeping and Tax Solutions, LLC, has been operating since 2010. Ms. White also failed to disclose on her initial application for employment and resume her personal business work history or experience. She subsequently omitted that same information on fifteen internal applications and resumes she submitted since her date of hire. Karhonda White applied for and received $45,684 in COVID-19 relief funds while employed with the City for outside employment that she was not authorized by the City to engage in as she never requested such authorization for the business that she owned and operated since 2010. After almost four years of employment with the City, Ms. White represented to the United States Small Business Administration that she considered the City of Miami Beach to be her outside employment and should she receive “a substantial amount of funding” she would resign from Page 21 of 23 her position with the City. Karhonda White has recently been promoted to the position of Senior Management Analyst in the Parking Department. Finding: Misuse of City Resources The OIG has found that Karhonda White used City time and resources to conduct personal business which consistently increased in volume from her date of employment in 2019 to the present. Ms. White admitted that she used the City email and network to send and receive emails, downloaded hundreds of documents on over 500 occasions, posted content to her multiple social media sites, and maintained an interactive chat feature with her two business websites from her mobile phone in violation of Citywide Procedure IT.21.01, Use of City’s E-Mail, Internet, Computer Systems, and Software Access. Ms. White has an active Business Tax Receipt with Miami-Dade County. The Miami-Dade County Commission on Ethics will determine whether the facts supporting this finding also violated the County Ethics Code. Finding: Telecommute Policy Violation The OIG found that Karhonda White engaged in non-City-related work during her normal work hours, engaged in outside employment in violation of existing City procedures, and occasionally telecommuted from her business office, a location not authorized by the City, all in violation of HR.20.02, Telework Program Procedure. Recommendations Based on the findings of this report and the previous reports the OIG has issued regarding outside employment the OIG recommends that the City consider the following : Administrative Orders and Procedures 1. Establish a uniform process to review and update all Administrative Orders/Procedures. Currently, various formats and nomenclatures are being used. 2. Establish a centralized location for policy and procedures to be accessed by employees and eliminate duplicate locations. 3. Inform all employees about these processes. Outside Employment 1. Update HR.15.01 to include, without limitation, the following: a. Definition of outside employment; b. Maintenance and retention of all outside employment requests whether approved or not approved including the responsible party and place for such maintenance ; c. Employee’s responsibilities including those that are reflected on the request form; d. Department responsibilities; and e. Approval process including review for conflicts and other ethical issues preferably by the City Attorney’s Office. 2. Establish during the new hire process a requirement to read, review, and attest to the understanding of the requirements for outside employment (HR.15.01) and have employees declare at the time of hire whether they currently have or intend to have outside employment. This should be maintained electronically and be easily searchable. 3. Establish a centralized repository for all Outside Employment Requests that is easily searchable. Munis may be the appropriate platform. Page 22 of 23 4. Provide a more detailed presentation on outside employment and consequences during new employee orientation. 5. Request the Miami-Dade Commission on Ethics to provide annual training to employees regarding outside employment and ethical conflicts and/or prepare an annual online training similar to the IT training regarding outside employment. 6. Establish a process that, at the beginning of each year, requires all City employees to disclose whether they are engaged in outside employment for that year. Miami-Dade County has a process that is paperless using a program that allows the employees to complete/sign the forms online and send them to the proper parties. The City could use the Employee Self Service (ESS) for this purpose. 7. The employee and their supervisor should be sent a confirmation email from Human Resources that the request was either approved or denied with a copy of the approved/denied form attached. 8. A follow-up on denied requests should be made to determine if the employee engaged in outside employment without approval. 9. HR e-blast an email yearly at least one month in advance of July 1, reminding employees of the Outside Employment Requirement procedure and submittal process. The current Outside Employment Request form and the current County Outside Employment Statement should be attached or linked in the email. 10. Include on the request form a section that defines what a conflict of interest is; place to detail any actual or perceived conflict; a place for the individual who reviews for conflicts and ethics issues to acknowledge that it has been reviewed, print, sign, and date. 11. Include on the request form a place for the employment to be approved with exceptions and a place for those exceptions to be detailed. Telecommuting 1. Review/Update HR.20.02 as follows: a. Section “Eligibility” (7) requires the employee to complete and sign a telework agreement by June 1 each year. Departments may not be enforcing this requirement. The Finance Director indicated he was going to Communicate with Human Resources to determine the need for this requirement. Should the decision be not to require annual renewal of the agreement, it should be removed. If required it needs to be enforced; b. Section “Communications & Work Hours (2) to include a prohibition of telecommuting from their own place of business or any other outside employment place of business; c. Section “Equipment/Tools” (1) to include compliance with IT.21.01 while using any device whether City-owned or not to access City resources including but not limited to City email and network; d. Include a requirement to obtain permission to telecommute at a location different than that established in the telecommuting agreement. 2. Update the Employee Telecommuting Work Agreement to include in number (2), “Telecommuting Location,” a requirement for the employee to obtain permission to work from an alternate location on any occasion that the employee desires to do so. Should the location permanently change the agreement should be updated. New Employee Background 1.At a minimum, the following should be implemented: a.Conduct a Google search of the employee's name; b.Conduct a Florida Department of State Division of Corporations search of the employee's name to determine if they are an officer or registered agent of a for profit or not-for-profit organization; and c.Include a question on the City application that asks if the employee is a member, officer, or registered agent of a for-profit or a not-for-profit organization. Section 2-256 (d) (3) of the City Code confers upon the Office of the Inspector General the power to require reports from the city manager, city departments, city agencies, boards, and committees, and city officers and employees, regarding any matter within the jurisdiction of the inspector general. The OIG requests that the City provide a status report to the OIG within sixty (60) days of the receipt of this report on the implementation of any of the OIG recommendations. As required by Miami Beach Code Section 2-256(d)(8) the OIG has referred the information regarding income tax fraud allegations to the IRS Criminal Investigations Division, which advised that it was referred to the IRS Civil Division. The final report will be provided to the Small Business Administration Office of Inspector General and the State Attorney's Office for their review and action as they deem appropriate. cc: Rickelle Williams, Interim City Manager Ric Dopico, City Attorney Marla Alpizar, Director, Human Resources Department Bradford Kaine, Interim Director, Public Works Department Jason Greene, Chief Financial Officer Jose R. Gonzalez, Interim Parking Director Gretel Ferrer, Accounting Manager, Finance Karhonda White Angel Lemon, Public Works Department OFFICE OF THE INSPECTOR GENERAL, City of Miami Beach 1130 Washington Avenue, 6th Floor, Miami Beach, FL 33139 Tel: 305.673.7020 • Hotline: 786.897.1111Email: CityofMiamiBeachOIG@miamibeachfl.gov Website: www.mbinspectorgeneral.com Page 23 of 23 OIG EXHIBIT 1 From:exquisitetax To:Lemon, Angel Subject:2019 Tax Return Date:Wednesday, December 2, 2020 9:24:21 PM Attachments:LemonAngel 5888.PDF [ THIS MESSAGE COMES FROM AN EXTERNAL EMAIL - USE CAUTION WHENREPLYING AND OPENING LINKS OR ATTACHMENTS ] 2019 Tax Return Karhonda White (305)528-5636 phn (305)359-3236 fax (must use 1) Sent from my Sprint Samsung Galaxy Note9. OMB No. 1545-0074IRS e-file Signature AuthorizationForm 8879 US8879$1 ERO must obtain and retain completed Form 8879.Department of the Treasury Internal Revenue Service Go to www.irs.gov/Form8879 for the latest information. Submission Identification Number (SID) Taxpayer's name Social security number Spouse's name Spouse's social security number Part I Tax Return Information — Tax Year Ending December 31, 2019 (Whole dollars only) 1 Adjusted gross income (Form 1040 or 1040-SR, line 8b; Form 1040-NR, line 35) . . . . . . . . . . 1 2 Total tax (Form 1040 or 1040-SR, line 16; Form 1040-NR, line 61) . . . . . . . . . . . . . . . . 2 3 Federal income tax withheld from Forms W-2 and 1099 (Form 1040 or 1040-SR, line 17; Form 1040-NR, line 62a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4 Refund (Form 1040 or 1040-SR, line 21a; Form 1040-NR, line 73a; Form1040-SS, Part I, line 13a). . . . 4 5 Amount you owe (Form 1040 or 1040-SR, line 23; Form 1040-NR, line 75) . . . . . . . . . . . . . 5 Part II Taxpayer Declaration and Signature Authorization (Be sure you get and keep a copy of your return) Under penalties of perjury, I declare that I have examined a copy of my electronic individual income tax return and accompanying schedules and statements for the tax year ending December 31, 2019, and to the best of my knowledge and belief, they are true, correct, and complete. I further declare that the amounts in Part I above are the amounts from my electronic income tax return. I consent to allow my intermediate service provider, transmitter, or electronic return originator (ERO) to send my return to the IRS and to receive from the IRS (a) an acknowledgement of receipt or reason for rejection of the transmission, (b) the reason for any delay in processing the return or refund, and (c) the date of any refund. If applicable, I authorize the U.S. Treasury and its designated Financial Agent to initiate an ACH electronic funds withdrawal (direct debit) entry to the financial institution account indicated in the tax preparation software for payment of my federal taxes owed on this return and/or a payment of estimated tax, and the financial institution to debit the entry to this account. This authorization is to remain in full force and effect until I notify the U.S. Treasury Financial Agent to terminate the authorization. To revoke (cancel) a payment, I must contact the U.S. Treasury Financial Agent at 1-888-353-4537. Payment cancellation requests must be received no later than 2 business days prior to the payment (settlement) date. I also authorize the financial institutions involved in the processing of the electronic payment of taxes to receive confidential information necessary to answer inquiries and resolve issues related to the payment. I further acknowledge that the personal identification number (PIN) below is my signature for my electronic income tax return and, if applicable, my Electronic Funds Withdrawal Consent. Taxpayer's PIN: check one box only I authorize to enter or generate my PIN ERO firm name as my signature on my tax year 2019 electronically filed income tax return. Enter five digits, but don't enter all zeros I will enter my PIN as my signature on my tax year 2019 electronically filed income tax return. Check this box only if you are entering your own PIN and your return is filed using the Practitioner PIN method. The ERO must complete Part III below. Your signature Date Spouse's PIN: check one box only I authorize to enter or generate my PIN ERO firm name as my signature on my tax year 2019 electronically filed income tax return. Enter five digits, but don't enter all zeros I will enter my PIN as my signature on my tax year 2019 electronically filed income tax return. Check this box only if you are entering your own PIN and your return is filed using the Practitioner PIN method. The ERO must complete Part III below. Spouse's signature Date Practitioner PIN Method Returns Only—continue below Part III Certification and Authentication—Practitioner PIN Method Only ERO's EFIN/PIN. Enter your six-digit EFIN followed by your five-digit self-selected PIN. Don't enter all zeros I certify that the above numeric entry is my PIN, which is my signature for the tax year 2019 electronically filed income tax return for the taxpayer(s) indicated above. I confirm that I am submitting this return in accordance with the requirements of the Practitioner PIN method and Pub. 1345, Handbook for Authorized IRS e-file Providers of Individual Income Tax Returns. ERO's signature Date ERO Must Retain This Form — See Instructions Don't Submit This Form to the IRS Unless Requested To Do So For Paperwork Reduction Act Notice, see your tax return instructions.Form 8879 (2019) BCA Karhonda White Angel Lemon 39,810 3,121 6,043 2,922 02/10/2020 X Exquisite Tax Solutions 02/10/2020 Department of the Treasury—Internal Revenue Service (99)1040 U.S. Individual Income Tax Return OMB No. 1545-0074 IRS Use Only—Do not write or staple in this space. Filing Status Single Married filing jointly Married filing separately (MFS) Head of household (HOH) Qualifying widow(er) (QW) Check only If you checked the MFS box, enter the name of spouse. If you checked the HOH or QW box, enter the child's name if the qualifying person is one box.a child but not your dependent. Your first name and middle initial Last name Your social security number If joint return, spouse's first name and middle initial Last name Spouse's social security number Home address (number and street). If you have a P.O. box, see instructions.Apt. no. Presidential Election Campaign City, town or post office, state, and ZIP code. If you have a foreign address, also complete spaces below (see instructions). Check here if you, or your spouse if filing jointly, want $3 to go to this fund. Checking a box below will not change your tax or refund. You Spouse Foreign country name Foreign province/state/county Foreign postal code If more than four dependents, see instructions and here Someone can claim: You as a dependent Your spouse as a dependentStandard Deduction Spouse itemizes on a separate return or you were a dual-status alien Age/Blindness You: Were born before January 2, 1955 Are blind Spouse: Was born before January 2, 1955 Is blind Dependents (see instructions):(2) Social security number (3) Relationship to you (4)if qualifies for (see instructions): (1) First name Last name Child tax credit Credit for other dependents 1 Wages, salaries, tips, etc. Attach Form(s) W-2 . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2a Tax-exempt interest . . . . . . 2a b Taxable interest. Attach Sch. B if required . 2b 3a Qualified dividends . . . . . . . 3a b Ordinary dividends. Attach Sch. B if required . 3b Standard Deduction for— 4a IRA distributions . . . . . . . . 4a b Taxable amount . . . . . . . . . . . 4b c Pensions and annuities . . . . . 4c d Taxable amount . . . . . . . . . . . 4d• Single or Married filing separately, $12,200 5a Social security benefits . . . . 5a b Taxable amount . . . . . . . . . . . 5b 6 Capital gain or (loss). Attach Schedule D if required. If not required, check here . . . . . . . . . . . . . . 6• Married filing jointly or Qualifying widow(er), $24,400 7a Other income from Schedule 1, line 9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7a b Add lines 1, 2b, 3b, 4b, 4d, 5b, 6, and 7a. This is your total income . . . . . . . . . . . . . . . . . . . . . . . 7b• Head of household, $18,350 8a Adjustments to income from Schedule 1, line 22 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8a b Subtract line 8a from line 7b. This is your adjusted gross income . . . . . . . . . . . . . . . . . . . . . . . 8b 9 Standard deduction or itemized deductions (from Schedule A) . . . . . . . . . . 9 • If you checked any box under Standard Deduction, see instructions.10 Qualified business income deduction. Attach Form 8995 or Form 8995-A . . . . . . . 10 11a Add lines 9 and 10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11a b Taxable income. Subtract line 11a from line 8b. If zero or less, enter -0- . . . . . . . . . . . . . . . . . . . 11b For Disclosure, Privacy Act, and Paperwork Reduction Act Notice, see separate instructions.Form 1040 (2019) BCA 1941 NW 55th Street Miami FL 33142 LemonAngel X 56,059 -16,249 39,810 39,810 12,200 0 12,200 27,610 Form 1040 (2019)Page 2 12a Tax (see inst.) Check if any from Form(s):1 8814 2 4972 3 12a b Add Schedule 2, line 3, and line 12a and enter the total . . . . . . . . . . . . . . . . . . . . . . . . . . . 12b 13a Child tax credit or credit for other dependents . . . . . . . . . . . . . . . . . . . . 13a b Add Schedule 3, line 7, and line 13a and enter the total . . . . . . . . . . . . . . . . . . . . . . . . . . . 13b 14 Subtract line 13b from line 12b. If zero or less, enter -0- . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 15 Other taxes, including self-employment tax, from Schedule 2, line 10 . . . . . . . . . . . . . . . . . . . . . . 15 16 Add lines 14 and 15. This is your total tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 17 Federal income tax withheld from Forms W-2 and 1099 . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 18 Other payments and refundable credits:• If you have a qualifying child, attach Sch. EIC.a Earned income credit (EIC) . . . . . . . . . . . . . . . . . . . . . . . . . 18a b Additional child tax credit. Attach Schedule 8812 . . . . . . . . . . . . . . . . . . 18b c American opportunity credit from Form 8863, line 8 . . . . . . . . . . . . . . . . . 18c • If you have nontaxable combat pay, see instructions.d Schedule 3, line 14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18d e Add lines 18a through 18d. These are your total other payments and refundable credits . . . . . . . . . . . . . . 18e 19 Add lines 17 and 18e. These are your total payments . . . . . . . . . . . . . . . . . . . . . . . . . . 19 20 If line 19 is more than line 16, subtract line 16 from line 19. This is the amount you overpaid . . . . . . . . . . . . . 20Refund 21a Amount of line 20 you want refunded to you. If Form 8888 is attached, check here . . . . . . . . . . . . . . 21a b Routing number c Type: Checking Savings Direct deposit? See instructions. d Account number 22 Amount of line 20 you want applied to your 2020 estimated tax . . . . . . . . . . . . . 22 Amount 23 Amount you owe. Subtract line 19 from line 16. For details on how to pay, see instructions . . . . . . . . . . . . . . 23 You Owe 24 Estimated tax penalty (see instructions) . . . . . . . . . . . . . . . . . . . . . . 24 Do you want to allow another person (other than your paid preparer) to discuss this return with the IRS? See instructions. Yes. Complete below.Third Party Designee No (Other than Designee's Phone Personal identification paid preparer)name no. number (PIN) Under penalties of perjury, I declare that I have examined this return and accompanying schedules and statements, and to the best of my knowledge and belief, they are true, correct, and complete. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge.Sign Here Your signature Date Your occupation If the IRS sent you an Identity Protection PIN, enter it here (see inst.) Spouse's signature. If a joint return, both must sign. Date Spouse's occupation If the IRS sent you an Identity Protection Joint return? See instructions. Keep a copy for your records. PIN, enter it here (see inst.) Phone no. Email address Preparer's name Preparer's signature Date PTIN Check if: 3rd Party Designee Firm's name Phone no. Self-employed Paid Preparer Use Only Firm's address Firm's EIN Go to www.irs.gov/Form1040 for instructions and the latest information.US1040$2 Form 1040 (2019) applied for 220 NW 140th St Miami FL 33168-4024 NO Bank Product Angel Lemon 3,121 3,121 3,121 3,121 6,043 6,043 2,922 2,922 X Store Keeper Karhonda White Exquisite Tax Solutions 27-2064421 305-528-5636 US Child Tax Credit, and credit for other dependents Federal Extension Payment, and Carryovers Worksheet 2012019 Name:SSN: Child Tax Credit (CTC) / Credit for Other Dependents (ODC) 1 $2,000 X qualifying children for child tax credit . . . . . . . . . . . . . . . . . . . . . . . . . . 2 $500 X dependents that qualify for the other dependent credit . . . . . . . . . . . . . 3 Add lines 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Modified AGI is AGI plus excluded income from Forms 2555 (EZ) and 4563, and excluded income from Puerto Rico . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Modified AGI limitation $400,000 married filing jointly; $200,000 all others . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Subtract line 5 from line 4. If -0-, go to line 7. If more than zero, round up to next $1,000 . . . . . 7 Multiply line 6 by 5% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Maximum child tax credit and other dependent credit. Subtract line 6 from line 1. You cannot take either credit if this amount is -0 . . . . . . . . . . . . . . . . . . . . . . . . . 9 Amount from Form 1040, line 11, or Form 1040NR, line 45 . . . . . . . . . . . . . . . . . . . . . . 10 Credits for foreign tax, dependent care, education, retirement savings, residential energy (Part II), plug-in electric drive motor vehicles, mortgage interest, and elderly . . . 10 Subtract line 10 from line 9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Child tax credit and credit for other dependents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount paid with Federal extension (Form 4868 or 2350) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Carryovers from 2019 to 2020 1 Section 179 expense disallowed, Form 4562, accumulative total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Net operating loss from 2019 only, Form 1045. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount carried forward from 2018. Listed on Form 1040, line 21, or Form 1040NR, line 21 . . . 3 2019 charitable contributions. Organization limit: Cash Cash or other property Capital Gain 60%50%30%30%20% 4 Investment interest expense, Form 4952, accumulative total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Foreign tax credit from 2019 only, Form 1116. Enter amount carried back, if any . . . . . 2017 2018 2019 6 Mortgage interest credit, Form 8396. . . . . . . . . . . . . . . . 7 DC first-time homebuyer credit, Form 8859 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Prior year minimum tax credit, Form 8801, cumulative total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 AMT limited qualified electric vehicle credit from 2019 only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Nonrecaptured net section 1231 losses 2015 2016 2017 2018 2019 11 Excess business loss from 2019 only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Qualified business net loss from 2019 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount carried forward from 2018. Used on Form 8995 or 8995-A . . . . . . . . . . . . . . . . 13 Total qualified REIT dividends and PTP loss from 2019 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount carried forward from 2018. Used on Form 8995 or 8995-A . . . . . . . . . . . . . . . . © 2019 Universal Tax Systems, Inc. and/or its affiliates and licensors. All rights reserved.USW10403 Angel Lemon 0 32,164 -15,915 SCHEDULE 1 OMB No. 1545-0074 (Form 1040 or 1040-SR)Additional Income and Adjustments to Income Attach to Form 1040 or 1040-SR.Department of the Treasury Internal Revenue Service Go to www.irs.gov/Form1040 for instructions and the latest information. Attachment Sequence No.01 Name(s) shown on Form 1040 or 1040-SR Your social security number At any time during 2019, did you receive, sell, send, exchange, or otherwise acquire any financial interest in any virtual currency? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Yes No Part I Additional Income 1 Taxable refunds, credits, or offsets of state and local income taxes . . . . . . . . . . . . . . . . 1 2a Alimony received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2a b Date of original divorce or separation agreement (see instructions) 3 Business income or (loss). Attach Schedule C . . . . . . . . . . . . . . . . . . . . . . . . . 3 4 Other gains or (losses). Attach Form 4797 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 5 Rental real estate, royalties, partnerships, S corporations, trusts, etc. Attach Schedule E . . . . . . . . 5 6 Farm income or (loss). Attach Schedule F . . . . . . . . . . . . . . . . . . . . . . . . . . 6 7 Unemployment compensation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 8 Other income. List type and amount 8 9 Combine lines 1 through 8. Enter here and on Form 1040 or 1040-SR, line 7a . . . . . . . . . . . . 9 Part II Adjustments to Income 10 Educator expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 11 Certain business expenses of reservists, performing artists, and fee-basis government officials. Attach Form 2106 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 12 Health savings account deduction. Attach Form 8889 . . . . . . . . . . . . . . . . . . . . . . 12 13 Moving expenses for members of the Armed Forces. Attach Form 3903 . . . . . . . . . . . . . . . 13 14 Deductible part of self-employment tax. Attach Schedule SE . . . . . . . . . . . . . . . . . . . 14 15 Self-employed SEP, SIMPLE, and qualified plans . . . . . . . . . . . . . . . . . . . . . . . . 15 16 Self-employed health insurance deduction . . . . . . . . . . . . . . . . . . . . . . . . . . 16 17 Penalty on early withdrawal of savings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 18a Alimony paid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18a b Recipient's SSN . . . . . . . . . . . . . . . . . . . . . . . . . c Date of original divorce or separation agreement (see instructions) 19 IRA deduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 20 Student loan interest deduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 21 Tuition and fees. Attach Form 8917 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 22 Add lines 10 through 21. These are your adjustments to income. Enter here and on Form 1040 or 1040-SR, line 8a . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 For Paperwork Reduction Act Notice, see your tax return instructions.Schedule 1 (Form 1040 or 1040-SR) 2019 BCA Angel Lemon X -16,249 -16,249 OMB No. 1545-0074Profit or Loss From BusinessSCHEDULE C (Form 1040 or 1040-SR)(Sole Proprietorship) Go to www.irs.gov/ScheduleC for instructions and the latest information.Department of the Treasury Internal Revenue Service (99)Attach to Form 1040, 1040-SR, 1040-NR, or 1041; partnerships generally must file Form 1065. Attachment Sequence No.09 Name of proprietor Social security number (SSN) A Principal business or profession, including product or service (see instructions) B Enter code from instructions C Business name. If no separate business name, leave blank. D Employer ID number (EIN) (see instr.) E Business address (including suite or room no.) City, town or post office, state, and ZIP code F Accounting method:(1) Cash (2) Accrual (3) Other (specify) G Did you "materially participate" in the operation of this business during 2019? If "No," see instructions for limit on losses . . . . Yes No H If you started or acquired this business during 2019, check here . . . . . . . . . . . . . . . . . . . . . I Did you make any payments in 2019 that would require you to file Form(s) 1099? (see instructions) . . . . . . . . Yes No J If "Yes," did you or will you file required Forms 1099? . . . . . . . . . . . . . . . . . . . . . . . . . . Yes No Part I Income 1 Gross receipts or sales. See instructions for line 1 and check the box if this income was reported to you on Form W-2 and the "Statutory employee" box on that form was checked . . . . . . . . . . . 1 2 Returns and allowances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 3 Subtract line 2 from line 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4 Cost of goods sold (from line 42) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 5 Gross profit. Subtract line 4 from line 3 . . . . . . . . . . . . . . . . . . . . . . . . . 5 6 Other income, including federal and state gasoline or fuel tax credit or refund (see instructions) . . . . 6 7 Gross income. Add lines 5 and 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Part II Expenses. Enter expenses for business use of your home only on line 30. 8 Advertising . . . . . . . 8 18 Office expense (see instructions) . 18 9 Car and truck expenses (see 19 Pension and profit-sharing plans 19 instructions) . . . . . . 9 20 Rent or lease (see instructions): 10 Commissions and fees . . 10 a Vehicles, machinery, and equipment . 20a 11 Contract labor (see instructions)11 b Other business property . . . 20b 12 Depletion . . . . . . . 12 21 Repairs and maintenance . . 21 13 22 Supplies (not included in Part III)22 23 Taxes and licenses . . . . . 23 Depreciation and section 179 expense deduction (not included in Part III) (see instructions) . . . . . . . .13 24 Travel and meals: 14 Employee benefit programs a Travel . . . . . . . . . . 24a (other than on line 19). . . 14 b Deductible meals (see 15 Insurance (other than health) . 15 instructions) . . . . . . . . 24b 16 Interest (see instructions): 25 Utilities . . . . . . . . . 25 a Mortgage (paid to banks, etc.) 16a 26 Wages (less employment credits) . . 26 b Other . . . . . . . . . 16b 27a Other expenses (from line 48) . 27a 17 Legal and professional services . 17 b Reserved for future use . . . 27b 28 Total expenses before expenses for business use of home. Add lines 8 through 27a . . . . . . . 28 29 Tentative profit or (loss). Subtract line 28 from line 7 . . . . . . . . . . . . . . . . . . . . . 29 30 Expenses for business use of your home. Do not report these expenses elsewhere. Attach Form 8829 unless using the simplified method (see instructions). Simplified method filers only: enter the total square footage of: (a) your home: and (b) the part of your home used for business:. Use the Simplified Method Worksheet in the instructions to figure the amount to enter on line 30. . . . . . . . . . . . 30 31 Net profit or (loss). Subtract line 30 from line 29. • If a profit, enter on both Schedule 1 (Form 1040 or 1040-SR), line 3 (or Form 1040-NR, line 13) and on Schedule SE, line 2. (If you checked the box on line 1, see instructions). Estates and 31 trusts, enter on Form 1041, line 3. • If a loss, you must go to line 32. 32 If you have a loss, check the box that describes your investment in this activity (see instructions). 32a All investment is at risk. 32b Some investment is • If you checked 32a, enter the loss on both Schedule 1 (Form 1040 or 1040-SR), line 3 (or Form 1040-NR, line 13) and on Schedule SE, line 2. (If you checked the box on line 1, see the line 31 instructions). Estates and trusts, enter on Form 1041, line 3. • If you checked 32b, you must attach Form 6198. Your loss may be limited. not at risk. For Paperwork Reduction Act Notice, see the separate instructions.Schedule C (Form 1040 or 1040-SR) 2019 BCA Miami FL 33142- Angel Lemon Angels Cleaning Serv 999999 1941 NW 55th St X X X 3,102 3,102 3,102 3,102 1,000 6,526 250 1,987 4,020 1,985 326 3,257 19,351 -16,249 -16,249 X Schedule C (Form 1040 or 1040-SR) 2019 Page 2 Part III Cost of Goods Sold (see instructions) 33 Method(s) used to value closing inventory:a Cost b Lower of cost or market c Other (attach explanation) 34 Was there any change in determining quantities, costs, or valuations between opening and closing inventory? If "Yes," attach explanation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Yes No 35 Inventory at beginning of year. If different from last year's closing inventory, attach explanation . . 35 36 Purchases less cost of items withdrawn for personal use . . . . . . . . . . . . . . . . 36 37 Cost of labor. Do not include any amounts paid to yourself . . . . . . . . . . . . . . . . 37 38 Materials and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 39 Other costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 40 Add lines 35 through 39 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 41 Inventory at end of year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 42 Cost of goods sold. Subtract line 41 from line 40. Enter the result here and on line 4 . . . . . 42 Part IV Information on Your Vehicle. Complete this part only if you are claiming car or truck expenses on line 9 and are not required to file Form 4562 for this business. See the instructions for line 13 to find out if you must file Form 4562. 43 When did you place your vehicle in service for business purposes? (month, day, year) 44 Of the total number of miles you drove your vehicle during 2019, enter the number of miles you used your vehicle for: a Business b Commuting (see instructions) c Other 45 Was your vehicle available for personal use during off-duty hours? . . . . . . . . . . . . . . . . . Yes No 46 Do you (or your spouse) have another vehicle available for personal use? . . . . . . . . . . . . . . . Yes No 47a Do you have evidence to support your deduction? . . . . . . . . . . . . . . . . . . . . . . . . Yes No b If "Yes," is the evidence written? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Yes No Part V Other Expenses. List below business expenses not included on lines 8–26 or line 30. 48 Total other expenses. Enter here and on line 27a . . . . . . . . . . . . . . . . . . . 48 Schedule C (Form 1040 or 1040-SR) 2019 3,257 Angel Lemon 01/01/2016 11251 X X X X Cell Phone 3,257 US 1040 Three - Year Tax Summary 2012019 Name:SSN: Gross Income 2017 2018 2019 Wages and salaries . . . . . . . . . . . . . . . . . . . . Interest and dividends . . . . . . . . . . . . . . . . . . Business income . . . . . . . . . . . . . . . . . . . . . . Sale of assets - gain or loss . . . . . . . . . . . . . . Pension and IRA distributions . . . . . . . . . . . . Rents, royalties, etc . . . . . . . . . . . . . . . . . . . . Unemployment and social security . . . . . . . . . Other income . . . . . . . . . . . . . . . . . . . . . . . . . Total gross income . . . . . . . . . . . . . . . . . . . . . . Adjustments to Income . . . . . . . . . . . . . . . . . Adjusted gross income . . . . . . . . . . . . . . . . . Itemized or Standard Deductions Medical expense deduction . . . . . . . . . . . . . . Taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contributions . . . . . . . . . . . . . . . . . . . . . . . . . Miscellaneous deductions . . . . . . . . . . . . . . . Other itemized deductions . . . . . . . . . . . . . . . Total deductions . . . . . . . . . . . . . . . . . . . . . . . Exemptions . . . . . . . . . . . . . . . . . . . . . . . . . . . Qualified business income deduction . . . . . . . Taxable Income . . . . . . . . . . . . . . . . . . . . . . . Tax (2019 - 1040, line 11) . . . . . . . . . . . . . . . . . Alternative minimum tax . . . . . . . . . . . . . . . . . Other taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . Credits and Payments Credits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Withholding . . . . . . . . . . . . . . . . . . . . . . . . . . EIC and Additional Child Tax Credit . . . . . . . . Estimated tax payments . . . . . . . . . . . . . . . . . Other payments . . . . . . . . . . . . . . . . . . . . . . . Total credits and payments . . . . . . . . . . . . . . Tax liability after credits . . . . . . . . . . . . . . . . . Estimated tax penalty . . . . . . . . . . . . . . . . . . . Refund or (Balance Due) . . . . . . . . . . . . . . . . Federal marginal tax bracket . . . . . . . . . . . . . %%% Tax preparation fee . . . . . . . . . . . . . . . . . . . . State refund or (balance due) 1st resident state refund (balance due) . . . . . 2nd resident state refund (balance due) . . . . . 1st part-year state refund (balance due) . . . . . 2nd part-year state refund (balance due) . . . . 1st nonresident state refund (balance due) . . . 2nd nonresident state refund (balance due) . . 3rd nonresident state refund (balance due) . . 4th nonresident state refund (balance due) . . 5th nonresident state refund (balance due) . . NOTES FOR 2019: © 2019 Universal Tax Systems, Inc. and/or its affiliates and licensors. All rights reserved.USSUMRY1 Angel Lemon 53,287 56,059 -15,915 -16,249 37,372 39,810 37,372 39,810 12,000 12,200 0 0 0 0 25,372 27,610 0 2,855 3,121 500 6,920 6,043 7,420 6,043 2,355 3,121 4,565 2,922 0.0 12.0 12.0 Bank Product Application and Agreement (Application/Agreement) Republic Bank & Trust Company, 601 West Market Street, Louisville, Kentucky 40202 INSTRUCTIONS: Joint Taxpayer information is required only if filing a joint tax return. IF YOU WANT TO APPLY FOR AN EASY ADVANCE YOU MUST APPLY AS AN INDIVIDUAL EVEN IF YOU ARE MARRIED AND FILING JOINTLY. ONLY ONE TAXPAYER CAN APPLY FOR AN EASY ADVANCE. Please refer to Section 5 for further information. 1. TAXPAYERS INFORMATION (Address must not be a P.O. Box) Name:Joint: Address: 2. WHICH BANK PRODUCT(S) ARE YOU APPLYING FOR? EASY ADVANCE LOAN: THE EASY ADVANCE IS A PRODUCT OFFERED BY REPUBLIC BANK & TRUST COMPANY (Republic) WHICH MAY BE APPLIED FOR WITH OR WITHOUT RECEIVING A REFUND TRANSFER. I understand that by signing this Bank Product Application and Agreement I am applying for a loan in the amount of $If approved, a Finance Charge of $and the loan amount will be deducted from my 2019 tax refund from the IRS and/or state taxing authority. I understand the Easy Advance is subject to underwriting and approval by Republic and I may receive an Easy Advance amount less than what I requested with the associated Finance Charge as stated on the Easy Advance Information Page. If filing a joint tax return, only one Taxpayer can apply for the Easy Advance and the Easy Advance proceeds will be disbursed to the applying Taxpayer only. If I am applying for an Easy Advance and Refund Transfer, the Easy Advance proceeds will be disbursed in accordance with Section 3 below. If I apply for an Easy Advance and Refund Transfer and my application for an Easy Advance is declined, I understand that I will still receive a Refund Transfer. If I apply for an Easy Advance only (without the Refund Transfer), I understand that (i) the Easy Advance proceeds and remaining balance of my tax refund can only be disbursed via Direct Deposit or Netspend Prepaid Card (select in Section 3 below) and (ii) the remaining balance of my tax refund (after all authorized deductions) will be disbursed in the same manner as my Easy Advance. REFUND TRANSFER: I (which includes the joint taxpayer, if any) understand that by signing this Agreement, I am requesting and agreeing to receive my federal and/or state tax refund(s), less the fees and payments set out in Section 4 below, by the disbursement method selected in Section 3 below. If filing a joint tax return where check is the chosen disbursement method, the Refund Transfer check will be issued to both Taxpayers. For all disbursement methods other than check, the Refund Transfer will be disbursed in accordance with Section 3 below. 3. DISBURSEMENT METHOD: SELECT ONE THAT WILL APPLY TO THE PRODUCT(S) SELECTED IN SECTION 2 ABOVE. Direct Deposit: Republic will deposit funds directly to my existing account, as specified below (Bank Account). Bank Routing Number:Account Number: Checking Savings Netspend Prepaid Card: Republic will deposit funds directly to a Netspend Prepaid Card (Card), issued by my tax preparer. Please refer to the Card's disclosures for all applicable fees, terms of use and further details.Customer Number: Walmart Direct2Cash: Republic will disburse funds at Walmart locations in the form of cash (Cash) for an additional one-time fee of $7.00. I will receive instructions and a reference number via text and/or email to provide to Walmart in order to obtain the Cash. Check: Republic will disburse funds to me via check, printed by my tax preparer or mailed by Republic. 4. FEES: I understand that the Refund Transfer and Tax Preparation Fees listed below are not due until tax preparation and any services provided to me in relation to the Refund Transfer (Services) are complete. The Services are not complete until the earlier of (i) notification to me that the proceeds of my Refund Transfer are available or (ii) the 60th day after my tax return has been e-filed with the IRS. The Refund Transfer Fee applies to the first refund received and an additional fee will be charged for each subsequent funding received, whether federal or state. Refund Transfer Fees Tax Preparation Fees Refund Transfer Fee paid to Republic:$Tax Preparation Fee paid to Tax Preparer:$ Subsequent Funding Fee paid to Republic:$Audit Fee paid to CCH SFS:$ Direct2Cash Fee paid to Republic:$Total Tax Preparation Fees:$ Transmitter Fee paid to CCH SFS:$Easy Advance Loan Fee (if approved) Service Bureau Fee paid to $Finance Charge paid to Republic:$ Total Refund Transfer Fees:$ 5. EASY ADVANCE SECURITY INTEREST IN REFUND IF FILING JOINTLY. I,, am not applying for, and will not be liable for repayment of an Easy Advance. However, by signing below, as security for the Easy Advance for which my spouse has applied, I hereby authorize and grant to Republic a security interest in the anticipated tax refund to be paid to me by the IRS and/or state taxing authority for the 2019 tax year. 6. ACKNOWLEDGEMENT/CERTIFICATION/AGREEMENT By signing this Agreement in the spaces provided below, I do the following: •I acknowledge that (i) I am at least eighteen (18) years old, nineteen (19) in AL or NE (ii) I received a completed copy of this Agreement, (iii) I have received, read, and understand this Agreement, Republic's Privacy Notice, a sheet entitled What You Need to Know Before Selecting a Bank Product, a Truth-In-Lending Act Disclosure if applicable, a sheet entitled Easy Advance Information Page if applicable, and all applicable state disclosures and (iv) the Refund Transfer is not a loan or an extension of credit. •I certify that all my information contained in this Agreement is correct to the best of my knowledge, that this Agreement is based on my 2019 federal and/or state income tax return(s) and that the tax return(s) are true, complete, and accurate in all respects. •I agree to all the terms and provisions set forth in this Agreement, including the WAIVER OF JURY TRIAL AND ARBITRATION section. •I authorize Republic to obtain my consumer credit report through any credit reporting agency. x x Taxpayer Signature Date Joint Taxpayer Signature Date Page 1 of 5 604060 1941 NW 55th Street Miami FL 33142 XXXXXXXXXXXXXXXXXXXXXXX 39.95 X 02/10/20 20:40 X 66.95 315.00 27.00 X 315.00 Angel Lemon OIG EXHIBIT 2 20401 NW 2ND AVE SUITE 103A MIAMI GARDENS, FL 33169 Current Principal Place of Business: Current Mailing Address: 20401 NW 2ND AVE SUITE 103A MIAMI GARDENS, FL 33169 US Entity Name: EXQUISITE BOOKKEEPING AND TAX SOLUTIONS, LLC DOCUMENT# L21000153352 FEI Number: 27-2064421 Certificate of Status Desired: Name and Address of Current Registered Agent: WHITE, KARHONDA 20401 NW 2ND AVE SUITE 103A MIAMI GARDENS, FL 33169 US The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Date Authorized Person(s) Detail : I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: Electronic Signature of Signing Authorized Person(s) Detail Date FILED Feb 27, 2023 Secretary of State 0237863566CC KARHONDA WHITE PRESIDENT 02/27/2023 2023 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT Yes Title PRESIDENT, MANAGER, CEO Name KARHONDA WHITE Address 20401 NW 2ND AVE SUITE 103A City-State-Zip:MIAMI GARDENS FL 33169 OIG EXHIBIT 3 MIAMI-DADE COUNTY - STATE OF FLORIDA LOCAL BUSINESS TAX BUS. COMMENCEMENT DATE: SEC TOTAL AMOUNT DUE: RECEIPT: STATE # AMOUNTFEE To pay online go to https://miamidade.county-taxes.com To pay by mail, make check payable to: Miami-Dade County Tax Collector Business Tax 200 NW 2nd Avenue, 3rd Floor Miami FL 33128 To pay in person go to: 200 NW 2nd Avenue, 1st Floor STATE OF FLORIDA OWNER/CORP. BUS. COMMENCEMENT DATE: SEC TYPE OF BUSINESS SIGNATURE REQUIRED SEE INSTRUCTIONS ABOVE APPLICATION IS HEREBY MADE FOR A LOCAL BUSINESS TAX RECEIPT OR PERMIT FOR THE BUSINESS PROFESSION OR OCCUPATION DESCRIBED HEREON. I SWEAR THAT THE INFORMATION IS TRUE AND CORRECT. RECEIPT: STATE # DETACH HERE AND RETURN THIS PORTION WITH YOUR PAYMENT RETAIN FOR YOUR RECORDS APPLICATION DETAILS TYPE OF BUSINESS MIAMI-DADE COUNTY - (305) 270-4949 local.businesstax@miamidade.gov A service fee of not less than $25.00 up to a minimum of 5% will be charged for all returned checks. Scan to pay LOCAL BUSINESS TAX BUSINESS LOCATION: If no longer in business, please notify us in writing. Review and correct the information shown on this application. A 25% penalty will be assessed to anyone found operating without a paid local business tax, in addition to any other penalty provided by local ordinance (Sec 8A-176(2)). A Certificate of Use and/or City Business Tax Receipt may also be required. DBA/BUSINESS NAME: BUSINESS LOCATION: OWNER/CORP. PHONE # NAICS CODE: Print Blocking Flags: Addt'l Doc Description: 54121 75.00 February 23, 2024 February 23, 2024 *7+7626852+2021* 220 NW 140TH ST MIAMI, FL 33168-4024 220 NW 140TH ST MIAMI, FL 33168-4024 0.00 - SER-ACC SER-ACC Please Pay Collection Cost 1 1 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC $0.00 0.00 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC C/O KARHONDA WHITE EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC C/O KARHONDA WHITE Library Fee If Received By N/A N/A 220 NW 140TH ST MIAMI, FL 33168-4024 0.00Doing Business without a License Penalty APPLICATION APPLICATION 0.00 7334604 7334604 15.00 30.00 NSF Fee 0.00 Prior Years Due 0.00 10/01/2020 10/01/2020 0.00 0.00 2020 2020 0.00 7000000000000000000000007626852202100000007500000000000000 $0.00 SERVICE BUSINESS SERVICE BUSINESS 305-528-5636 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC 220 NW 140TH ST MIAMI, FL 33168-4024 $0.00 NEW BUSINESS NEW BUSINESS Bingo Permit Fee Nightclub Permit Fee Multi-Municipal Contractor Fee Feb 29, 2024 Please pay only one amount. The amounts due after Sept 30th include penalties per FS 205.053. Mar 31, 2024 - - Apr 30, 2024 May 31, 2024 Restricted Contractor Fee Transfer Fee 0.00 Late Penalty Beacon Council Fee UMSA Fee 7626852 7626852 0.00 Receipt Fee $0.00 Amount Recently Paid 30.00 0.00 2021 2021 MIAMI-DADE COUNTY - STATE OF FLORIDA LOCAL BUSINESS TAX BUS. COMMENCEMENT DATE: SEC TOTAL AMOUNT DUE: RECEIPT: STATE # AMOUNTFEE To pay online go to https://miamidade.county-taxes.com To pay by mail, make check payable to: Miami-Dade County Tax Collector Business Tax 200 NW 2nd Avenue, 3rd Floor Miami FL 33128 To pay in person go to: 200 NW 2nd Avenue, 1st Floor STATE OF FLORIDA OWNER/CORP. BUS. COMMENCEMENT DATE: SEC TYPE OF BUSINESS SIGNATURE REQUIRED SEE INSTRUCTIONS ABOVE APPLICATION IS HEREBY MADE FOR A LOCAL BUSINESS TAX RECEIPT OR PERMIT FOR THE BUSINESS PROFESSION OR OCCUPATION DESCRIBED HEREON. I SWEAR THAT THE INFORMATION IS TRUE AND CORRECT. RECEIPT: STATE # DETACH HERE AND RETURN THIS PORTION WITH YOUR PAYMENT RETAIN FOR YOUR RECORDS APPLICATION DETAILS TYPE OF BUSINESS MIAMI-DADE COUNTY - (305) 270-4949 local.businesstax@miamidade.gov A service fee of not less than $25.00 up to a minimum of 5% will be charged for all returned checks. Scan to pay LOCAL BUSINESS TAX BUSINESS LOCATION: If no longer in business, please notify us in writing. Review and correct the information shown on this application. A 25% penalty will be assessed to anyone found operating without a paid local business tax, in addition to any other penalty provided by local ordinance (Sec 8A-176(2)). A Certificate of Use and/or City Business Tax Receipt may also be required. DBA/BUSINESS NAME: BUSINESS LOCATION: OWNER/CORP. PHONE # NAICS CODE: Print Blocking Flags: Addt'l Doc Description: 54121 75.00 February 23, 2024 February 23, 2024 *7+7626852+2022* 220 NW 140TH ST MIAMI, FL 33168-4024 220 NW 140TH ST MIAMI, FL 33168-4024 0.00 - SER-ACC SER-ACC Please Pay Collection Cost 1 1 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC $0.00 0.00 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC C/O KARHONDA WHITE EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC C/O KARHONDA WHITE Library Fee If Received By N/A N/A 220 NW 140TH ST MIAMI, FL 33168-4024 0.00Doing Business without a License Penalty APPLICATION APPLICATION 0.00 7334604 7334604 15.00 30.00 NSF Fee 0.00 Prior Years Due 0.00 10/01/2020 10/01/2020 0.00 0.00 2021 2021 0.00 7000000000000000000000007626852202200000007500000000000001 $0.00 SERVICE BUSINESS SERVICE BUSINESS 305-528-5636 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC 220 NW 140TH ST MIAMI, FL 33168-4024 $0.00 RENEWAL RENEWAL Bingo Permit Fee Nightclub Permit Fee Multi-Municipal Contractor Fee Feb 29, 2024 Please pay only one amount. The amounts due after Sept 30th include penalties per FS 205.053. Mar 31, 2024 - - Apr 30, 2024 May 31, 2024 Restricted Contractor Fee Transfer Fee 0.00 Late Penalty Beacon Council Fee UMSA Fee 7626852 7626852 0.00 Receipt Fee $0.00 Amount Recently Paid 30.00 0.00 2022 2022 MIAMI-DADE COUNTY - STATE OF FLORIDA LOCAL BUSINESS TAX BUS. COMMENCEMENT DATE: SEC TOTAL AMOUNT DUE: RECEIPT: STATE # AMOUNTFEE To pay online go to https://miamidade.county-taxes.com To pay by mail, make check payable to: Miami-Dade County Tax Collector Business Tax 200 NW 2nd Avenue, 3rd Floor Miami FL 33128 To pay in person go to: 200 NW 2nd Avenue, 1st Floor STATE OF FLORIDA OWNER/CORP. BUS. COMMENCEMENT DATE: SEC TYPE OF BUSINESS SIGNATURE REQUIRED SEE INSTRUCTIONS ABOVE APPLICATION IS HEREBY MADE FOR A LOCAL BUSINESS TAX RECEIPT OR PERMIT FOR THE BUSINESS PROFESSION OR OCCUPATION DESCRIBED HEREON. I SWEAR THAT THE INFORMATION IS TRUE AND CORRECT. RECEIPT: STATE # DETACH HERE AND RETURN THIS PORTION WITH YOUR PAYMENT RETAIN FOR YOUR RECORDS APPLICATION DETAILS TYPE OF BUSINESS MIAMI-DADE COUNTY - (305) 270-4949 local.businesstax@miamidade.gov A service fee of not less than $25.00 up to a minimum of 5% will be charged for all returned checks. Scan to pay LOCAL BUSINESS TAX BUSINESS LOCATION: If no longer in business, please notify us in writing. Review and correct the information shown on this application. A 25% penalty will be assessed to anyone found operating without a paid local business tax, in addition to any other penalty provided by local ordinance (Sec 8A-176(2)). A Certificate of Use and/or City Business Tax Receipt may also be required. DBA/BUSINESS NAME: BUSINESS LOCATION: OWNER/CORP. PHONE # NAICS CODE: Print Blocking Flags: Addt'l Doc Description: 54121 86.25 February 23, 2024 February 23, 2024 *7+7626852+2023* 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 0.00 - SER-ACC SER-ACC Please Pay Collection Cost 1 1 EXQUISITE NOTARY SOLUTIONS $0.00 0.00 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC Library Fee If Paid By N/A N/A 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 0.00Doing Business without a License Penalty APPLICATION APPLICATION 0.00 7334604 7334604 15.00 30.00 NSF Fee 0.00 Prior Years Due 0.00 10/01/2020 10/01/2020 0.00 11.25 2022 2022 0.00 7000000000000000000000007626852202300000007500000000000002 $0.00 SERVICE BUSINESS SERVICE BUSINESS 305-413-1439 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 $0.00 RENEWAL RENEWAL Bingo Permit Fee Nightclub Permit Fee Multi-Municipal Contractor Fee Feb 29, 2024 Please pay only one amount. The amounts due after Sept 30th include penalties per FS 205.053. Mar 31, 2024 - - Apr 30, 2024 May 31, 2024 Restricted Contractor Fee Transfer Fee 0.00 Late Penalty Beacon Council Fee UMSA Fee 7626852 7626852 0.00 Receipt Fee $0.00 Amount Recently Paid 30.00 0.00 2023 2023 MIAMI-DADE COUNTY - STATE OF FLORIDA LOCAL BUSINESS TAX BUS. COMMENCEMENT DATE: SEC TOTAL AMOUNT DUE: RECEIPT: STATE # AMOUNTFEE To pay online go to https://miamidade.county-taxes.com To pay by mail, make check payable to: Miami-Dade County Tax Collector Business Tax 200 NW 2nd Avenue, 3rd Floor Miami FL 33128 To pay in person go to: 200 NW 2nd Avenue, 1st Floor STATE OF FLORIDA OWNER/CORP. BUS. COMMENCEMENT DATE: SEC TYPE OF BUSINESS SIGNATURE REQUIRED SEE INSTRUCTIONS ABOVE APPLICATION IS HEREBY MADE FOR A LOCAL BUSINESS TAX RECEIPT OR PERMIT FOR THE BUSINESS PROFESSION OR OCCUPATION DESCRIBED HEREON. I SWEAR THAT THE INFORMATION IS TRUE AND CORRECT. RECEIPT: STATE # DETACH HERE AND RETURN THIS PORTION WITH YOUR PAYMENT RETAIN FOR YOUR RECORDS APPLICATION DETAILS TYPE OF BUSINESS MIAMI-DADE COUNTY - (305) 270-4949 local.businesstax@miamidade.gov A service fee of not less than $25.00 up to a minimum of 5% will be charged for all returned checks. Scan to pay LOCAL BUSINESS TAX BUSINESS LOCATION: If no longer in business, please notify us in writing. Review and correct the information shown on this application. A 25% penalty will be assessed to anyone found operating without a paid local business tax, in addition to any other penalty provided by local ordinance (Sec 8A-176(2)). A Certificate of Use and/or City Business Tax Receipt may also be required. DBA/BUSINESS NAME: BUSINESS LOCATION: OWNER/CORP. PHONE # NAICS CODE: Print Blocking Flags: Addt'l Doc Description: 54121 49.50 February 23, 2024 February 23, 2024 *7+7626852+2024* 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 0.00 - SER-ACC SER-ACC Please Pay Collection Cost 1 1 EXQUISITE NOTARY SOLUTIONS $0.00 0.00 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC Library Fee If Paid By N/A N/A 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 0.00Doing Business without a License Penalty APPLICATION APPLICATION 0.00 7334604 7334604 15.00 0.00 NSF Fee 0.00 Prior Years Due 0.00 10/01/2020 10/01/2020 0.00 4.50 2023 2023 0.00 7000000000000000000000007626852202400000004500000000000000 $0.00 SERVICE BUSINESS SERVICE BUSINESS 305-413-1439 EXQUISITE BOOKKEEPING & TAX SOLUTIONS LLC 20401 NW 2ND AVE STE 103A MIAMI GARDENS, FL 33169-2572 $0.00 RENEWAL RENEWAL Bingo Permit Fee Nightclub Permit Fee Multi-Municipal Contractor Fee Feb 29, 2024 Please pay only one amount. The amounts due after Sept 30th include penalties per FS 205.053. Mar 31, 2024 - - Apr 30, 2024 May 31, 2024 Restricted Contractor Fee Transfer Fee 0.00 Late Penalty Beacon Council Fee UMSA Fee 7626852 7626852 0.00 Receipt Fee $0.00 Amount Recently Paid 30.00 0.00 2024 2024 OIG EXHIBIT 4 From:KarhondaWhite@miamibeachfl.gov To:KarhondaWhite@miamibeachfl.gov Subject:Scan_White, Karhonda_16_09_28-03-2023 Date:Tuesday, March 28, 2023 4:09:30 PM Attachments:Scan_White, Karhonda_16_09_28-03-2023.pdf Please find your scan attached to this Email. Summary Page ? Vendor Registration Application MIAM>a EI Section 1: General Business Information Business Name: Doing Business As: Exquisite Notary Solutions EXQUISITE NOTARY SOLUTIONS Website URL: www.exquisitenotarysolutions.com Is Company USA based: Yes FEIN: 272064421 Main Address: Bill to Address: Ship to Address: Invoice Address: 20401 NW 2nd Ave #103A Miami FL 33169 20401 NW 2nd Ave #103A Miami FL 33169 20401 NW 2nd Ave #103A Miami FL 33169 Primary Contact Person: Phone Number: Fax Number: Karhonda White 305/413-1439 305/359-3236 Title: Extension: Email Address: Owner karhonda@exquisitenotarys olutions.com Classification: Type of Entity: LLC - S Corp Business Does your company provide license professional services Engineering, No Architecture, Landscape Architecture, Surveying and Mapping, Geology, and Asbestos? Is your Annual Gross Revenues greater than or equal to 5 Million dollars? No Owner/Principal with County: No Owner/Principal Name: Miami-Dade Elected Official: Miami-Dade Board Member: Miami-Dade County Employee: Immediate Family of Owner/Principal with County: No Owner/Principal Name: Miami-Dade Elected Official: Miami-Dade Board Member: Miami-Dade County Employee: Family Member Name: List of NAICS Code: f ]cs ection2: Categories # Code Description 1 60578 Seal, Notary and Departmental 2 94667 Notary Public Services 3 96324 Bonds, Notary 4 99041 Fingerprinting Services Summary Page ? Vendor Registration Application MIAH- ET Section 3: Affidavits All Selected affidavits sections will be displayed here. Affidavit-1: MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT List of Principals: [fo@ii@nae I Title I Address List of Owners: # Full Legal Ownership Address Gender White Black Hispanic API NAAN Other Name % 1 KARHONDA 100.00% 220 NW F y WHITE 140TH ST, MIAMI, FL 33168 Total: 100.00% List of Other Corporations: # Name % of Ownership Address 1 0.00% Total: 0.00% I Affirm to Affidavit 2.1: M 1AM I-DADE COUNTY COLLECTIVE No Date: 2023-03-28 BARGAINING AGREEMENT Affidavit-2.2: MIAMI-DADE COUNTY PAID HEAL TH BENEFITS No Date: 2023-03-28 I Affirm to Affidavit 2-2: Affidavit-3: MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE Yes Date: 2023-03-28 WORKPLACE GERTI FICA TION I Affirm to Affidavit 3: Affidavit-4.1: MIAMI-DADE COUNTY DISABILITY AND NON- Yes Date: 2023-03-28 DISCRIMINATION AFFIDAVIT I Affirm to Affidavit 4.1: Affidavit-4.2: MIAMI-DADE COUNTY DISABILITY AND NON- Yes Date: 2023-03-28 DISCRIMINATION AFFIDAVIT I Affirm to Affidavit 4.2: Affidavit-5: MIAMI-DADE COUNTY DEBARMENT DISCLOSURE Yes Date: 2023-03-28 AFFIDAVIT I Affirm to Affidavit 5: Affidavit-6: MIAMI-DADE COUNTY VENDOR OBLIGATION TO Yes Date: 2023-03-28 Summary Page ? Vendor Registration Application COUNTY AFFIDAVIT I Affirm to Affidavit 6: ..h gijf@iii iii Affidavit-7: MIAMI-DADE COUNTY CODE OF BUSINESS ETHICS Yes AFFIDAVIT I Affirm to Affidavit 7: Date: 2023-03-28 Affidavit-8: MIAMI-DADE COUNTY FAMILY LEAVE AFFIDAVIT I Affirm to Affidavit 8: Affidavit-9: MIAMI-DADE COUNTY LIVING WAGE AFFIDAVIT I Affirm to Affidavit 9: Affidavit-10: MIAMI-DADE COUNTY DOMESTIC LEAVE AND REPORTING AFFIDAVIT I Affirm to Affidavit 10: Affidavit-11: MIAMI-DADE COUNTY E-VERIFY I Affirm to Affidavit 11: Affidavit-12: MIAMI-DADE COUNTY PAY PARITY I Affirm to Affidavit 12: Affidavit-13: MIAMI-DADE COUNTY SUSPECTED WORKERS' COMPENSATION FRAUD I Affirm to Affidavit 13: Yes Date: 2023-03-28 Yes Date: 2023-03-28 Yes Date: 2023-03-28 Yes Date: 2023-03-28 Yes Date: 2023-03-28 Yes Date: 2023-03-28 Section 4: Documents List of uploaded Documents: # File Name 2023_Local_Business_ Tax_Receipt_COPY.pdf 1 GetDocument.pdf 2 W9 _Exquisite_ Notary. pdf 3 EIN_Update_-_FAX.pdf 4 Fictious_Name_Filing_00384120.pdf 5 Summary Page ? Vendor Registration Application MIAMa ET NOTARY PUBLIC INFORMATION I declare under penalty of perjury, under the laws of the State of Florida, that all statements contained in this application and any accompanying documents are true and correct. I agree, and it is my intent, to sign this record/document by pressing the "I Affirm" button and by electronically submitting this record/document to Miami- Dade County. I understand that my signing and submitting this record/document in this fashion is the legal equivalent of having placed my handwritten signature on the submitted record/document and this affirmation. I understand and agree that by electronically signing and submitting this record/document in this fashion I am affirming to the truth of the information contained therein. Affirm Title 3/2sl003 Date Notary Public State of: #luk State SUBSCRIBED AND SWORN TO {or affirmed) before me this s» Khn hls FDL produced identification County of 28 a..lanhs 33 He or she is personally known to e or has Summary Page ? Vendor Registration Application MIAMID EI (Name of Affiant) Type of Identification , Produced 4(D2 hp.± Signature or Roary Public TONDA KELLY Notary Public - State of Florida Commission It HH 295592 My Comm. Expires Aug 1, 2026 (Serial Number gt@. TONAKELLY $p , Notary Public - sate of Flora ?jftjjl rnisei ii issss @r? My Comm. Expires Aug 1, 2026 anded through National Notary Assn. lie Expiration Date Notary Public Seal (When applicable) OIG EXHIBIT 5 DocuSign Envelope ID: B0529A8C-53BD-4163-8DDE-1640F5D4D1DB I I . ·,BEACH DATE ISSUED: Page: 1 ORDER I MAY 2021 Of: 1 NUMBER: DATE UPDATED: HR.15.01 ADMINISTRATIVE ORDER OF THE CITY MANAGER SUBJECT: OUTSIDE EMPLOYMENT REQUIREMENT RESPONSIBLE DEPARTMENT: HUMAN RESOURCES PURPOSE All full-time City personnel who hold outside employment, regardless of their status, must file both the Request for Approval of Outside Employment and the Outside Employment Statement forms pursuant to Section 2-11.1 of the Code of Miami-Dade County. APPLICABILITY This order is applicable to all City employees in departments reporting to the City Manager. PROCEDURE Request for Approval of Outside Employment forms must be filed prior to engaging in outside work. This approval must be renewed on a yearly basis. If you had outside employment approved recently, you are required to update the approval by July 1 each year. •Request for Approval of Outside Employment The form can be downloaded at: https://miamibeach.sharepoint.com/:b:/g/dept/orgdev/ •Outside Employment StatementThe form can be downloaded at: http://www.miamidade.gov/elections/library/forms/outside-employment-statement.pdf City employees must file the fully approved Request for Approval of Outside Employment with the Human Resources Department and the Outside Employment Statement with the Office of the City Clerk. The deadline to file the Outside Employment Statement is July 1 of each year. EXPIRATION This order shall remain in effect until further notice. Prepared by: DocuSigned by: Human Resou Reviewed �u.,...._...,.__ �in <lV '·� Assistant CrtyManager OS Date OIG COMPOSITE EXHIBIT 6 DocuSign Envelope ID: 14CF6F72-4E0E-4996-8B15-C62C040BBE13 DocuSign Envelope ID: 14CF6F72-4E0E-4996-8B15-C62C040BBE13 8/13/2020 | 10:35 EDTXMichael Smith 8/13/2020 | 10:55 EDTMark MIAMl·DADE- ELE OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code. Disclosure forTax Year Ending Last Name First Name Middle Name/Initial 2020 E WHITE KARHONDA s Mailing Address - Street Number, Street Name, or P.O. Box 220 NW 140TH STREET City, State, Zip MIAMI, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes $119.07, please see note on the following page and check here. D Filing as an Employee (check one) county [] Public Health Trust [] Municipal CITY OF MIAMI BEACH Municipality) Department Division FINANCE Position or Title Employee ID Number Work telephone FINANCIAL ANALYST I 23445 (305) 673-7000 X26458 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. D Name and Address Nature of the Total Amount of Money or of the Sourceof Outside Income Work Performed Compensation Received US CENSUS BUREAU ENUMERATOR $17.50/HR I hereby swear (or affirm) that the information above is a true and correct statement. Signature of Person Disclosing 6/22/2020 Date signed RECEIVED BY ELECTIONS DEPARTMENT: O Hardcopy aromior-/ED ut 11 2020 aAsn sEAOh; CI Of "N2v CLE 6FIE F " OFFICE USE ONLY Accepted: Y / N Deficiency: Processed Date/initials: Scanned Date/Initials: _ 138_01-22 COE 2016 OIG COMPOSITE EXHIBIT 7 This form has 2 pages – be sure to complete both pages. Employee signature required on page 2. CITY OF MIAMI BEACH REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT TO BE COMPLETED BY EMPLOYEE – City of Miami Beach employees may accept outside employment as long as the employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time, equipment or material is used. This form must be completed and approved prior to beginning any outside employment. Requests for approval of outside employment must be made on a yearly basis (even if for the same outside employment that had been previously approved). City employees engaging in outside employment must also file an “Outside Employment Statement” form with the Office of the City Clerk by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code. INFORMATION REGARDING CITY OF MIAMI BEACH EMPLOYEE EMPLOYEE’S NAME: LAST NAME, FIRST NAME, MIDDLE NAME:EMPLOYEE ID NUMBER: JOB TITLE :HOME TELEPHONE NUMBER: DEPARTMENT/DIVISION:WORK TELEPHONE NUMBER: SUPERVISOR’S NAME:CELLULAR TELEPHONE NUMBER: NORMAL WORK DAYS AND TIMES: INFORMATION REGARDING OUTSIDE EMPLOYMENT NAME OF BUSINESS, ORGANIZATION OR INDIVIDUAL HIRING CMB EMPLOYEE: ADDRESS OF OUTSIDE EMPLOYER : TELEPHONE NUMBER: JOB TITLE THAT CMB EMPLOYEE WILL HOLD: NAME OF OUTSIDE EMPLOYMENT SUPERVISOR: NORMAL WORK DAYS AND TIMES: DESCRIPTION OF DUTIES: WHAT DUTIES MIGHT BE A CONFLICT OF INTEREST WITH YOUR CMB POSITION? WILL YOUR PROPOSED OUTSIDE EMPLOYER RELEASE YOU IF AND WHEN YOU ARE CALLED FOR EMERGENCY SERVICE BY THE CITY? □YES □ NO MAMIBEAC CITY OF MIAMI BEACH REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT - CONTINUED PAGE 2 of 2 By signing below, I certify that all of the information given on page one (1) of this document is true, accurate, and complete to the best of my knowledge. I understand that all information is subject to investigation and that falsification, omission, or misrepresentation is sufficient cause for disciplinary action, up to and including termination. I also understand that I am responsible for informing my supervisor in writing if any information about my outside employment changes, especially if there arises any possible conflict of interest. Failure to do so may lead to disciplinary action, including termination of employment with the City of Miami Beach. This request for approval of outside employment will be made on a yearly basis. EMPLOYEE NAME:EMPLOYEE ID NUMBER: EMPLOYEE SIGNATURE:DATE: TO BE COMPLETED BY EMPLOYEE’S SUPERVISOR, DIVISION DIRECTOR, DEPARTMENT DIRECTOR, ASSISTANT CITY MANAGER AND CITY MANAGER NAME OF SUPERVISOR PLEASE CIRCLE ONE: APPROVED DISAPPROVED SUPERVISOR SIGNATURE & DATE NAME OF DIVISION DIRECTOR PLEASE CIRCLE ONE: APPROVED DISAPPROVED DIVISION DIRECTOR SIGNATURE & DATE NAME OF DEPARTMENT DIRECTOR PLEASE CIRCLE ONE: APPROVED DISAPPROVED DEPARTMENT DIRECTOR SIGNATURE & DATE ASSISTANT CITY MANAGER PLEASE CIRCLE ONE: APPROVED DISAPPROVED ASSISTANT CITY MANAGER SIGNATURE & DATE CITY MANAGER PLEASE CIRCLE ONE: APPROVED DISAPPROVED CITY MANAGER SIGNATURE & DATE If you have any questions regarding outside employment, please contact the Human Resources Department at 305.673.7524. M:\$CMB\HUMARESO\OUTSIDE EMPLOYMENT Rvised 04182011.docx ........_ Exquisite Logistic Solutions Courier Services 0.00 50,000.00 12/18/2023 x26458 MIAMI-DADE-Bmii OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code. Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial 2019 White Karhonda Mailing Address -Street Number, Street Name, or P.O. Box 220 NW 140th St City, State, Zip Miami, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes §119.07, please see note on the following page and check here. D Filing as an Employee (check one) □ County □ Public Health Trust I]! Municipal City of Miami Beach (Municipality) Department Division Finance Position or Title Employee ID Number Work telephone Financial Analyst 1 23445 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. D Name and Address Nature of the Total Amount of Money or of the Source of Outside Income Work Performed Compensation Received Exquisite Bookkeeping & Tax Solutions Bookkeeping, Tax Preparation, Notary dba Exquisite Notary Solutions I hereby swear (or affirm) that the information above is a true and correct statement. RECEIVED BY ELECTIONS DEPARTMENT: □ Hardcopy □ Electronic Copy Signature of Person Disclosiiig Date signed OFFICE USE ONLY Accepted: Y / N Deficiency: __________ Processed Date/Initials: ______ Scanned Date/Initials: _____ _ 138_01 -22 COE 2016 OUTSIDE EMPLOYMENT INFORMATION Required by the Miami-Dade County Code, Section 2-11.1 (k)(2) OUTSIDE EMPLOYMENT means providing personal services, other than to Miami-Dade County, or to the respective municipality, that are compensated or traditionally compensated, including but not limited to, being an employee, an independent contractor, an agent, or by self-employment. Please note that this form is to be used only to report Outside Employment; it is separate from the Source of Income Statement. If you are required to file a Source of Income Statement and you also engage in outside employment, you must complete both the Outside Employment Statement and the Source of Income Statement. FILING INSTRUCTIONS This form must be filed by July 1st of each year. The form should only be filed by employees who have outside employment to disclose. Miami-Dade County full-time personnel {including Public Health Trust personnel) shall file completed forms with: Miami-Dade Elections Department Attn: Financial Disclosure Section 2700 NW 87th Avenue Miami, FL 33172 or P.O. Box 521550 Doral, FL 33152-1550 or through email: financial.disclosures@miamidade.gov Municipal full-time personnel shall file completed forms with their respective Municipal Clerk. For further information, Miami-Dade County and Public Health Trust employees may contact the Miami-Dade Elections Department Financial Disclosure Section via telephone at 305-499-8413 or via email at financial.disclosures@miamidade.gov. Municipal employees may contact their respective Municipal Clerk's Office. Note RE: Florida Statutes § 119.07: The role of our office is to receive and maintain forms filed as public records. If your home address is exempt from disclosure and you do not wish your home address to be made public, please use your office or other address for your mailing address. The following persons are exempt from disclosing their home addresses: active or former law enforcement personnel, including correctional and correctional probation officers, personnel of the Department of Children and Family Services whose duties include the investigation of abuse, neglect, exploitation, fraud, theft, or other criminal activities, personnel of the Department of Health whose duties are to support the investigation of child abuse or neglect, and personnel of the Department of Revenue or local governments whose responsibilities include revenue collection and enforcement or child support enforcement; firefighters; justices and judges; current or former state attorneys, assistant state attorneys, statewide prosecutors, or assistant statewide prosecutors; county and municipal code inspectors and code enforcement officers. COE2016 OIG EXHIBIT 8 DocuSign Envelope ID: 36691311-F394-46AB-837A-B85962D70694 • DocuSign Envelope I: 0B9A767E-0DCA-4F25-81F4-BBC3B652008E CITY OF MIAMI BEACH REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT TO BE COMPLETED BY EMPLOYEE - City of Miami Beach employees may accept outside employment as long as the employment is not contrary, detrimental or adverse to the interests of the City, and as long as no City time, equipment or material is used. This form must be completed and approved prior to beginning any outside employment. Requests for approval of outside employment must be made on a yearly basis (even if for the same outside employment that had been previously approved). City employees engaging in outside employment must also file an "Outside Employment Statement" for with the Office of the City Clerk by July 1" of each year, in accordance with Section 2-11.1(K)(2) of the Miami-Dade County Code. INFORMATION REGARDING CITY OF MIAMI BEACH EMPLOYEE EMPLOYEE'S NAME: LAST NAME, FIRST NAME, MIDDLE NAME: EMPLOYEE ID NUMBER: White, Karhonda 23445 JO TITLE: HOME TELEPHONE NUMBER: Sr Management Analyst 305-528-5636 DEPARTMENT/DIVISION: WORK TELEPHONE NUMBER: Parking SUPERVISOR'S NAME: CELLULAR TELEPHONE NUMBER: Jacqueline Caicedo NORMAL WORK DAYS AND TIMES: M-F 9am-5.30pm INFORMATION REGARDING OUTSIDE EMPLOYMENT NAME OF BUSINESS, ORGANIZATION OR INDIVIDUAL HIRING CMB EMPLOYEE: Exquisite Bookkeeping & Tax Solutions dba Exquisite Notary Solutions ADDRESS OF OUTSIDE EMPLOYER: 20401 NW 2nd Ave #103A, Miami, FL 33169 TELEPHONE NUMBER: 305-413-1439 JOB TITLE THAT CMB EMPLOYEE WILL HOLD: Owner NAME OF OUTSIDE EMPLOYMENT SUPERVISOR: NORMAL WORK DAYS AND TIMES: ! M-F 6:30pm-10pm, Sat 10a-6pm, Sun 12pm-4pm DESCRIPTION OF DUTIES: Bookkeeping, Tax preparation, & Notary Services WHAT DUTIES MIGHT BE A CONFLICT OF INTEREST WITH YOUR CMB POSITION? None WILL YOUR PROPOSED OUTSIDE EMPLOYER RELEASE YOU IF AND WHEN YOU ARE CALLED FOR EMERGENCY SERVICE BY THE CITY? Yes ONO This form has 2 pages - be sure to complete both pages. Employee signature required on page 2. DocuSign Envelope ID: 36691311-F394-46AB-837 A-B85962D70694 Dign Envelope ID: OB9A767E-ODCA-4F25-81F4-BBC3B652C08E CITY OF MIAMI BEACH REQUEST FOR APPROVAL OF OUTSIDE EMPLOYMENT - CONTINUED PAGE 2 of 2 By signing below, I certify that all of the information given on page one (1) of this document is true, accurate, and complete to the best of my knowledge. I understand that all information is subject to investigation and that falsification, omission, or misrepresentation is sufficient cause for disciplinary action, up to and including termination. I also understand that I am responsible for informing my supervisor in writing if any information about my outside employment changes, especially if there arises any possible conflict of interest. Failure to do so may lead to disciplinary action, including termination of employment with the City of Miami Beach. This request for approval of outside employment will be made on a yearly basis. EMPLOYEE NAME: Karhonda White EMPLOYEE ID NUMBER: 23445 DATE: 3/21/2024 TO BE COMPLETED BY EMPLOYEE'S SUPERVISOR, DIVISION DIRECTOR, DEPARTMENT DIRECTOR AND ASSISTANT CITY MANAGER NAME OF SUPERVISOR Jacqueline Caicedo PLEASE CIRCLE ONE: eek »eeenove NAME OF DIVISION DIRECTOR NAME OF DEPART' IENT DIRECTOR Monica Beltran 69!GNATURE & DATE 3/28/2024 1 :25 £ PLEASE CIRCLE ONE: APPROVED DISAPPROVED B8I04MM8£6/0R SIGNATURE & DATE PLEASE CIRCLE ONE: oeeeee. APPROVED > DIS RAFI,IRECTOR SIGNATURE & DATE 3/27/2024 HUMAN RESOURCES DIRECTOR Marla Alpizar PLEASE CIRCLE O APPROVED ASSISTANT CITY MANAGER PLEASE CIRCLE O APPROVED DISAPPROVED :00 E lf you have any questions regarding outside employment, please contact the Human Resources Department at 305.673.7524. MASCMBIHUMARESO\OUTSIDE EMPLOYMENT Rvised 05162018.d0cx ld[24 Ped wed, a«dusto lo""r }va- .. OIG EXHIBIT 9 MIAMI-DADE- Em OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code. Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial 2023 White Karhonda s Mailing Address - Street Number, Street Name, or P.O. Box 220 NW 140th St City, State, Zip Miami, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes $119.07, please see note on the following page and check here. D Filing as an Employee (check one) [] county □Public Health Trust [] Municipal City of Miami Beach (Municipality) Department Division Parking Administration Position or Title Employee ID Number Work telephone Sr Management Analyst 23445 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. 0 ,P(i- I Name and Address Nature of the Total Amount of Money or of the Source of Outside Income Work Performed Compensation Received Exquisite Bookkeeping & Tax Solutions Bookkeeping, Tax preparation, & $115,000.00 dba Exquisite Notary Solutions Notary Services SUNSHINE DIVAS IN MOTION Not for Profit Organization - Volunteer $0.00 EXCELLING, INC. Treasurer no pay received MILLENNIUM ELITE CHEER ALLSTARS, Competitive Cheer & Cheerleading Training - no pay $0.00 received. NOT INVOLVED AT ALL. Should have been LLC removed after covid EYES ON THE VETS INC Not for Profit Organization - Treasurer $2,450.00 Exquisite Bookkeeping received compensation irm) that the information above is a true and correct statement. gnature Person Disclosing 3&5lo/ RECEIVED BY ELECTIONS DEPARTMENT: D Hardcopy □Electronic Copy OFFICE USE ONLY Accepted: Y / N Deficiency: Processed Date/Initials: Scanned Date/Initials: _ 138_01-22 COE 2016 MIAMl·DADE • EIEI OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1()(2) of the Miami-Dade County Code. Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial 2023 White Karhonda s Mailing Address - Street Number, Street Name, or P.O. Box 220 NW 140th St City, State, Zip Miami, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes $119.07, please see note on the following page and check here. D Filing as an Employee (check one) [] county [] Pubic Health Trust EC] Municipal City of Miami Beach (Municipality) Department Division Parking Administration Position or Title Employee ID Number Work telephone Sr Management Analyst 23445 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside G employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. ✓p2- Name and Address Nature of the Total Amount of Money or of the Source of Outside Income Work Performed Compensation Received EXQUISITE LOGISTIC SOLUTIONS LLC Courier Services $0.00 EXQUISITE RESOURCES INC Not for Profit Organization - no pay $0.00 received BLACK LIONS MC FT. LAUDERDALE Not for Profit Organization - no pay received Should be my $0.00 husband as the president. My name is there in error. I have INC no involvement in this organization affirm) that the information above is a true and correct statement. RECEIVED BY ELECTIONS DEPARTMENT: □Hardcopy D Electronic Copy OFFICE USE ONLY Accepted: Y / N Deficiency: Processed Date/initials: Scanned Date/Initials. 138_01-22 COE 2016 OIG COMPOSITE EXHIBIT 10 MIAMl·DADE- EIm OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1()(2) of the Miami-Dade County Code. Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial 2021 White Karhonda s Mailing Address - Street Number, Street Name, or P.O. Box 220 NW 140th St City, State, Zip Miami, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes $119.07, please see note on the following page and check here.Dl Filing as an Employee (check one) [] county [] Public Health Trust [] Municipal City of Miami Beach (Municipality) Department Division Parking Administration Position or Title Employee ID Number Work telephone Sr Management Analyst 23445 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. D Name and Address Nature of the Total Amount of Money or of the Source of Outside Income Work Performed Compensation Received Exquisite Bookkeeping & Tax Solutions Bookkeeping, Tax preparation, & $45,000.00 dba Exquisite Notary Solutions Notary Services SUNSHINE DIVAS IN MOTION Not for Profit Organization - Volunteer $0.00 EXCELLING, INC. Treasurer no pay received MILLENNIUM ELITE CHEER ALLSTARS, Competitive Cheer & Cheerleading Training - no pay $0.00 received. NOT INVOLVED AT ALL. Should have been LLC removed after covid I hereby sw ar (or affirm) that the information above is a true and correct statement. ignatur of Person Disclosing 2sbl RECEIVED BY ELECTIONS DEPARTMENT: □Hardcopy D Electronic Copy OFFICE USE ONLY Accepted: Y / N Deficiency: Processed Date/Initials: Scanned Date/Initials: _ 138_01-22 COE 2016 MIAMI-DADE- EIm OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code. Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial 2022 White Karhonda s Mailing Address - Street Number, Street Name, or P.O. Box 220 NW 140th St City, State, Zip Miami, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes §119.07, please see note on the following page and check here. 0 Filing as an Employee (check one) [] county [] Public Health Trust [] Municipal City of Miami Beach (Municipality) Department Division Parking Administration Position or Title Employee ID Number Work telephone Sr Management Analyst 23445 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. D Name and Address Nature of the Total Amount of Money or of the Source of Outside Income Work Performed Compensation Received Exquisite Bookkeeping & Tax Solutions Bookkeeping, Tax preparation, & $75,000.00 dba Exquisite Notary Solutions Notary Services SUNSHINE DIVAS IN MOTION Not for Profit Organization - Volunteer $0.00 EXCELLING, INC. Treasurer no pay received MILLENNIUM ELITE CHEER ALLSTARS, Competitive Cheer & Cheerleading Training - no pay $0.00 received. NOT INVOLVED AT ALL. Should have been LLC removed after covid EYES ON THE VETS INC Not for Profit Organization - Treasurer $0.00 Exquisite Bookkeeping received compensation I hereby swear (or affirm) that the information above is a true and correct statement. #sit lee/ RECEIVED BY ELECTIONS DEPARTMENT: [] Hardcopy [] Electronic Copy OFFICE USE ONLY Accepted: Y / N Deficiency. Processed Date/initials: Scanned Date/initials. 138 01-22 COE 2016 MIAMI-DADE- Em OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1(k)(2) of the Miami-Dade County Code. Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial 2023 White Karhonda s Mailing Address - Street Number, Street Name, or P.O. Box 220 NW 140th St City, State, Zip Miami, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes $119.07, please see note on the following page and check here. D Filing as an Employee (check one) [] county □Public Health Trust [] Municipal City of Miami Beach (Municipality) Department Division Parking Administration Position or Title Employee ID Number Work telephone Sr Management Analyst 23445 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. 0 ,P(i- I Name and Address Nature of the Total Amount of Money or of the Source of Outside Income Work Performed Compensation Received Exquisite Bookkeeping & Tax Solutions Bookkeeping, Tax preparation, & $115,000.00 dba Exquisite Notary Solutions Notary Services SUNSHINE DIVAS IN MOTION Not for Profit Organization - Volunteer $0.00 EXCELLING, INC. Treasurer no pay received MILLENNIUM ELITE CHEER ALLSTARS, Competitive Cheer & Cheerleading Training - no pay $0.00 received. NOT INVOLVED AT ALL. Should have been LLC removed after covid EYES ON THE VETS INC Not for Profit Organization - Treasurer $2,450.00 Exquisite Bookkeeping received compensation irm) that the information above is a true and correct statement. gnature Person Disclosing 3&5lo/ RECEIVED BY ELECTIONS DEPARTMENT: D Hardcopy □Electronic Copy OFFICE USE ONLY Accepted: Y / N Deficiency: Processed Date/Initials: Scanned Date/Initials: _ 138_01-22 COE 2016 MIAMl·DADE • EIEI OUTSIDE EMPLOYMENT STATEMENT For Full-time County and Municipal Employees Full-time County (including Public Health Trust) and municipal employees engaging in outside employment must file an annual disclosure report by July 1st of each year, in accordance with Section 2-11.1()(2) of the Miami-Dade County Code. Disclosure for Tax Year Ending Last Name First Name Middle Name/Initial 2023 White Karhonda s Mailing Address - Street Number, Street Name, or P.O. Box 220 NW 140th St City, State, Zip Miami, FL 33168 If your home address is exempt from public records pursuant to Florida Statutes $119.07, please see note on the following page and check here. D Filing as an Employee (check one) [] county [] Pubic Health Trust EC] Municipal City of Miami Beach (Municipality) Department Division Parking Administration Position or Title Employee ID Number Work telephone Sr Management Analyst 23445 Please list the sources of outside employment (including self-employment), the nature of the work, and the total amounts of money or other compensation you received for each source of outside employment. If no income or compensation was received from a particular outside G employment, enter zero (0) for that organization in the section below. If continued on a separate sheet, check here. ✓p2- Name and Address Nature of the Total Amount of Money or of the Source of Outside Income Work Performed Compensation Received EXQUISITE LOGISTIC SOLUTIONS LLC Courier Services $0.00 EXQUISITE RESOURCES INC Not for Profit Organization - no pay $0.00 received BLACK LIONS MC FT. LAUDERDALE Not for Profit Organization - no pay received Should be my $0.00 husband as the president. My name is there in error. I have INC no involvement in this organization affirm) that the information above is a true and correct statement. RECEIVED BY ELECTIONS DEPARTMENT: □Hardcopy D Electronic Copy OFFICE USE ONLY Accepted: Y / N Deficiency: Processed Date/initials: Scanned Date/Initials. 138_01-22 COE 2016 OIG EXHIBIT 11 MIAMI BEACH DATE ISSUED: Page: 1 SEQUENCE SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY I. Purpose The purpose of this procedure is to outline the acceptable use of computer equipment at the City of Miami Beach (City). These rules are in place to protect the employees and the City. Inappropriate use exposes the City to risks including virus attacks, compromise of network systems and services, non-compliance fines and legal issues. lnternet/lntranet/Extranet-related systems, including but not limited to computers, laptops, tablets, PDAs, wireless technology, dial-in modems, operating systems, applications, removable electronic media, network accounts providing electronic mail, Internet browsing, and remote access, are the property of the City. These resources are to be used for business purposes in serving the interests of the City, and of our customers in the course of normal operations. Effective security is a team effort involving the participation and support of every City employee and affiliate who deals with information and/or information systems. It is the responsibility of every computer user to know these guidelines, and to conduct their activities accordingly. Computer information systems and networks are an integral part of business at the City. The City has made a substantial investment in human and financial resources to create these systems. Use of City supplied information systems, networks, computers, e-mail, Internet or electronic communications systems shall be deemed an acceptance of this procedure. II. Scope A. This procedure applies to all employees utilizing the City's information systems, networks, computers, e-mail, Internet or electronic communications systems in the performance of their duties. B. This procedure applies to all other persons, such as consultants, elected officials, authorized volunteers, interns, temporary employees, board members and other affiliates who have been authorized to use these City systems in the performance of their City related duties. C. This procedure applies to the use of City equipment and to non-City equipment that may be utilized by users to remotely access these systems in the course of telecommuting or for other work-related purposes. Ill. Definitions A. E-mail -The electronic transfer of information typically in the form of electronic messages, memoranda and attached documents from a sender to one or more recipients via an intermediary telecommunication service. MIAMI BEACH DATE ISSUED: Page:2 SEQUENCE SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY B. Internet -A global system of interconnected computer networks that use the Internet protocol suite {TCP/IP) to link devices worldwide. In addition to e-mail capability, other applications such the World-Wide-Web (WWW or Web) are available on the Internet. C. User -Any person who utilizes the City's information systems, networks, computers, Internet, e-mail or electronic communication systems. D. Chain letter -Any e-mail sent to one or more recipients that directs the recipient to forward the e-mail, so that its circulation increases exponentially. E. Spam -Unsolicited bulk e-mail. Unsolicited means that the recipient has not granted verifiable permission for the message to be sent. Bulk means that the message is sent as part of a larger collection of messages, all having substantially identical content. IV. Administration The Information Technology Director {IT Director) or his/her designee is responsible for the administration of this procedure. V. Intellectual Property The City understands that during the course of a user's tenure, it may be necessary for said user to develop custom applications, scripts, templates and documents for the support and benefit of the City and its departments. All such applications, scripts, templates and documents developed by any City user are the exclusive intellectual property of the City. In no event shall any such computer program, data, documentation, listing, source code or object code be sold, licensed, released or loaned to individuals or entities outside the City without the express approval of the IT Director and the City Manager. All items deemed as intellectual property will remain with the City in the event the user leaves the City for whatever reason. VI. The Internet and e-mail The Internet is a very large, publicly accessible network that has millions of connected users and organizations worldwide. E-mail is an integral feature of the Internet with legitimate business value. A. Internet access Access to the Internet is provided to users for the benefit of the City, its residents and visitors. With it, users are able to access a variety of informational resources around the world. Unfortunately, the Internet also contains considerable risk and inappropriate material. To ensure that all users are responsible and productive, and to protect the City's interests, the following guidelines have been established for utilizing the Internet and e-mail. CITYWIDE PROCEDURE 1. Acceptable Internet Usage DATE ISSUED: Page: 3 SEPTEMBER 2005 Of: 19 DATE UPDATED: SEPTEMBER 2018 SUBJECT: SEQUENCE NUMBER: IT.21.01 USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY Users utilizing the Internet are representing the City. Users are responsible for ensuring that the Internet is used in an effective, ethical and lawful manner. Examples of acceptable use include, but are not limited to: • Obtaining City related business and government information from commercial and government websites; • Accessing databases for information as needed by the City; • Utilizing e-mail to conduct City business; • To communicate with users, vendors or clients regarding matters within a user's assigned duties; • To acquire information related to, or designed to facilitate the performance of regular assigned duties; and • To facilitate performance of any task or project in a manner approved by the user's supervisor. 2. Unacceptable Internet Usage Users must not use the Internet for purposes that are illegal, unethical, harmful to the City, or nonproductive. Examples of unacceptable use include, but are not limited to: • Conducting a personal business utilizing computers or any other City resources; • Profit-making activities, such, as but not limited to, operating a business; • Unlawful activities, including sending or receiving copyrighted or proprietary materials in violation of copyright laws or license agreements; • Gambling; • Transmitting or accessing any non-job related content that is offensive, harassing, sexually explicit or fraudulent. It is possible to connect to offensive websites accidentally in the course of legitimate research, and this should not cause alarm. Users are expected to close or back out of these windows immediately. Examples include, but are not limited to, pornography, gambling, and potentially offensive stories or jokes; DATE ISSUED: Page:4 SEQUENCE MIAMI BEACH SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY • Streaming transmissions, audio or video, unrelated to City business. This includes, but is not limited to, radio and television webcasts unrelated to City business. This does not include TV77 webcasts viewed for City purposes; and • Intentionally utilizing Internet facilities to disable, impair or overload the performance of any computer system or network or to circumvent any system intended to protect the privacy or security of another user. That is, "hacking" in all forms, whether within the City network or on the Internet, is expressly forbidden, either from a user's work computer or via access from a remote location, such as home. B. E-mail Usage E-mails, and the electron ic distribution of documents, are subject to the same laws , policies and practices that apply to other means of communication , such as telephone and paper documents and records. This includes, but is not limited to, copyright laws, software licensing, patent laws, record retention and proper business correspondence practices. Users who have been provide e-mail capabilities shall ensure that: 1. All communications are for professional reasons and do not interfere with their productivity or the productivity of others or in any way jeopardize the integrity or functionality of the system. 2. They promptly read and respond, if necessary, to incoming messages. 3. All outbound e-mails, including those originating from phones or tablets, should have the user's name, title, department, division and contact number. Users may contact IT if they need assistance setting up their signature. a. Sample of an email signature that meets the requirements: MIAMI BEACH John Doe, Public Information Officer OFFICE OF COMMUNICATIONS 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: 305-673-1234 / Fax: 305-673-4321 / www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community. 4. Any improper use of e-mail, including, but not limited to the following, is strictly prohibited: MIAMI BEACH DATE ISSUED: Page:5 SEQUENCE SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY • Sending any material in violation of Federal, State or County laws and/or City policies. • Sending harassing or otherwise threatening e-mails to a user or sending any message that may create a hostile work environment. • Sending any e-mail that discriminates against persons by virtue of any protected classification including, but not limited to, race, gender, nationality, religion, age, sexual orientation and so forth. • Sending inappropriate comments or jokes, cartoons or other communications that may be considered derogatory, obscene or offensive. • Viewing pornography or sending photographs, videos, jokes or stories of a pornographic nature via e-mail. • Sending or receiving "spam," chain letters or other types of communications that have the potential to interfere with the proper operation of the system. • Sending personal identification information (including but not limited to social security number, date of birth, mother's maiden name, drivers license identification number, Florida Identification Card number, alien registration number, passport number, employer or taxpayer identification number, Medicaid or food stamp account number, bank account number, credit or debit card number, credit or debit card expiration date, personal identification number or code assigned to the holder of a debit card by the issuer to permit electronic use of such card, other number or information that can be used to access a person's financial resources, or medical records or other numbers or information that can be used to access a person's financial resources obtained while acting in their of capacity or accessed as a result of their employment.) 5. E-mails are not a secure form of communication. Users should avoid transmission of confidential information. If it is necessary to transmit confidential information for business purposes, users are required to take reasonable steps to ensure that the information remains confidential, is delivered to the intended recipient, that the intended recipient is authorized to receive such information, and that the intended use is legitimate. Data encryption is the only known reasonable method at this time. 6. The distribution of e-mails is difficult to control, and routing mistakes can easily occur. Copies of e-mails can be forwarded without the sender's knowledge or permission to unintended recipients. Therefore, e-mails should be drafted and sent with at least the same level of care, professional judgment and discretion as paper memoranda or documents. I AMI BEACH DATE ISSUED: Page:6 SEQUENCE SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY 7. Users are responsible for all e-mail messages originating from their e-mail address. The sender of e-mail messages and any attached documents must retain the primary responsibility for seeing that the communication is received by those intended. 8. Users shall not send mass e-mailings without the prior written authorization of their Department/Division Head. 9. Notwithstanding either the City's right to retrieve and read any e-mail or any potential right of individual access to information that may be available under the Public Records Act, e-mail messages must be treated as confidential by other users, and may be accessed only by the intended recipient. Users are not authorized to retrieve e-mail messages that are not sent to them unless the Department/Division Head provides user delegate access. Any exception to this requirement must receive prior approval from the IT Director and the City Manager. 10. Users should be cognizant that that e-mails can survive electronically for a very long time ( even after deletion). 11. Access to City e-mail shall be permanently revoked upon the user's termination or retirement after the Human Resources Department notifies IT. The City shall not forward e-mail messages addressed to terminated or retired users. C. Incidental and Occasional Personal Use Incidental and occasional personal use of City information systems, networks, computers, Internet, e-mail or electronic communication systems is permitted. However, personal use is prohibited if it: 1. Interferes with the user's productivity or work performance, or with any other user's productivity or work performance; 2. Adversely affects the efficient operation of the City's computer or electronic communication systems; 3. Creates costs to the City; 4. Is unethical, unlawful, or inappropriate; or 5. Violates any provision of this procedure, or any other City/departmental procedure, regulation or guideline. Users employing the City's Internet, e-mail or electronic communication system for incidental and occasional personal use must present their communications in such a way as to be clear that the communication is personal and is not a communication of the City. DATE ISSUED: Page:7 SEQUENCE MIAMI BEACH SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY VII. Social Media and Social Networking Employees shall exercise good judgment, decency and common sense both on and off duty. This expectation shall also apply while employees are engaged in electronic social media, social networking media, blogging, multimedia messaging, service/text messaging, e-mailing, on-line computer gaming or other types of electronic medium. A. PROCEDURE 1. General A. Employees are not prohibited from having personal profiles, biogs, websites or web pages; and are free to access or participate in electronic social media, social networking media, blogging, multimedia messaging service/text messaging, e-mail, on-line computer gaming or other types of electronic media usage while off duty. However, when reference is made to or about the City or its employees a review of the content is necessary to ensure that it does not compromise the integrity of the employee, or cause or promote a lack of public confidence and respect for the City or its employees. B. Employees shall at all times use appropriate discretion, good judgment, decency and common sense in their social media and social networking activities so as not to bring discredit upon themselves, the City or its residents. Employees will conduct themselves in such a manner as to inspire confidence and respect for the position of public trust they hold. Employees should ask their supervisors if they have questions about what is or is not appropriate for their social media and social networking pages. C. Participation on publicly accessible electronic media including, but not limited to, Internet postings, personal web pages, social web and networking sites (e.g. Facebook, Twitter, Flickr), chat rooms, text messaging, electronic dating services and any other electronic media should be carefully considered for proper personal conduct. D. Employees shall be aware that comments and statements made through electronic media including, but not limited to, the Internet and text messaging are openly public and may be available and preserved for anyone to see in perpetuity. 2. Prohibitions A. Regarding social media or social networking sites, employees shall not: MIAMI BEACH DATE ISSUED: Page:8 SEQUENCE SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY 1. Access or use any social media or social networking sites while on duty without the express approval of the City Manager. 2. Participate in, post or forward any material that may compromise the employee's integrity or bring discredit to or adversely affect the efficiency, integrity or reputation of the City and/or its employees. 3. Participate in, post, or forward any text, photograph, audio, video or any other multimedia material that infers, implies, states, opines or otherwise expresses the employee's views of the public, City employees, or other persons that could be interpreted as detrimental to the City's mission or in any way undermines the public's trust or confidence in the City and/or its employees. 4. Release any confidential or sensitive information acquired through their position within the City. i. Confidential information includes, but is not limited to: a. Social Security Numbers. b. Photographs, home addresses, telephone numbers, names or any other identifying information of any current or former law enforcement personnel and/or their families. c. Photographs, home addresses, telephone numbers, names or any other identifying information of any current or former firefighters and/or their families. d. Photographs, home addresses, telephone numbers, names or any other identifying information of any current or former human resource, labor relations, or employee relations directors, assistant directors, managers, or assistant managers whose duties include hiring and firing employees, labor contract negotiation, administration, or other personnel-related duties and/or their families. e. Photographs, home addresses, telephone numbers, names or any other identifying information of any current or former code enforcement officer and/or their families. f. Bank account numbers, credit or debit card numbers, credit or debit card expiration dates, personal identification numbers or codes assigned to the holder of a debit card by the issuer to permit electronic use of such card, or other numbers or information that can be used to access a person's financial resources. MIAMI BEACH DATE ISSUED: Page:9 SEQUENCE SEPTEMBER 2005 Of: 19 NUMBER: DATE UPDATED: IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY 5. Release any text, photograph, audio, video or any other multimedia material obtained while acting in their official capacity or accessed as a result of their employment. 6. Release any text, photograph, audio, video or any other multimedia file related to any occurrence within, involving or concerning the City. 7. Post photographs or other depictions of City logos, symbols, insignias, badges, seals, uniforms, marked or unmarked vehicles or equipment without the written authorization of their Department/Division Head. 8. Use or authorize the use of any City information including rank, title, photograph, speech, writing, wording, likeness, identifying number, material or information identifying themselves or others as an employee of the City without the written authorization of their Department/Division Head. 8. Employees shall immediately remove any questionable or prohibited content from their personal websites, biogs, social media and social networking sites whether posted by them or others. 3. Exceptions and Approval A. The IT Director, with the approval of the City Manager, may grant exceptions for password-protected or limited access websites used for official City purposes, such as media and public relations, exchanging information within professional organizations, sharing of intelligence, investigative and analytical resources, training and investigations. 8. Employees seeking exemption from a prohibited use shall submit a request in the form of a memorandum or e-mail to their Department/Division Head and the IT Director for approval by City Manager. The memorandum/e-mail shall include, but not be limited to: i. An explanation of the intended use of the references to the City, photographs, or other depictions of City uniforms, badges, patches, marked or unmarked vehicles, logos, or insignias. ii. The purpose of the website or posting. iii. A printed layout of the entire webpage, posting or site in its standard posted status. iv. A printed draft layout of the entire webpage, posting or site the format intended for posting. MIAMI BEACH DATE ISSUED: Page: SEQUENCE SEPTEMBER 2005 10 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY C. The IT Director may inquire further and/or forward to City Manager for express approval. The IT Director will provide feedback of approval or disapproval by noting such on the memorandum/e-mail. i. Within the limits of their control, the employee shall be responsible for removal of references, photographs or depictions when the posting or website is no longer appropriate or when so directed by the Department/Division Head or the IT Director. VIII. Downloads A. It is of critical importance from both a systems protection standpoint as well as to comply with the various laws in place protecting copyrights and proprietary data, that any software used that is licensed from a third party is to be used only in accordance with the license agreement. If anyone using software is uncertain whether the software may legally be used or duplicated for any purpose onto other City computers, he or she should ask the IT Director. B. To help prevent computer viruses from being transmitted through the system as well as to ensure compliance with the law, users are prohibited from downloading or installing software, including public domain software from the Internet, without the prior written approval of the IT Director. Any cost to repair damage incurred to any hardware, software or data resulting from the unapproved downloading/installation of software will be the responsibility of the user. C. Downloading of games from the Internet, or installing any on-line service to access the Internet on City owned computers is prohibited. D. Downloading of any executable files or programs that change the configuration of a user's system by anyone other than IT Department personnel is prohibited. E. Software downloads from the Internet are not permitted unless it is work related and specifically authorized in writing by the IT Director. F. Users may not utilize the Internet to download images or videos unless there is an express business-related use for the material. G. Users must run a virus scan on all files received through the Internet. IX. Copyrights Users utilizing the Internet are not permitted to copy, transfer, rename, add or delete information or programs belonging to others without express written permission from the copyright owner. Failure to observe copyright or license agreements may result in disciplinary action by the City and legal action by the copyright owner. MIAMI BEACH DATE ISSUED: Page: SEQUENCE SEPTEMBER 2005 11 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY X. Monitoring No user should have any expectation of privacy in any message, file, image or data created, sent, retrieved or received by use of the City's equipment and/or access. The City has the right to monitor any and all aspects of its information systems, networks, computers, or electronic communication systems including but not limited to, sites, instant messages, chat groups, or news groups visited by users, material downloaded or uploaded by users and e-mails sent or received by users. Such monitoring may occur at any time, without notice and without the user's permission. City-related computer files created on remote access personal computers must be made accessible upon request in City standard formats. All messages sent or retrieved over City supplied information systems, networks, computers, e- mail, Internet or electronic communications systems may be regarded as public information. The City reserves the right to access the contents of any messages sent over its facilities if the City believes, in its sole judgment, that it has a business need to do so. All communications, including text and images, sent or retrieved over City supplied information systems, networks, computers, e-mail, Internet or electronic communications systems can be disclosed to law enforcement or other third parties without prior consent of the sender or the receiver. XI. Breach of Security The IT Director will adhere to the requirements of Florida Statutes Section 817.5681, and shall provide notice of any breach of the security of the system, following a determination of the breach, to any person whose unencrypted personal information was, or is reasonably believed to have been, acquired by an unauthorized person. The notification shall be made without unreasonable delay, consistent with the legitimate needs of law enforcement, or subject to any measures necessary to determine the presence, nature and scope of the breach and restore the reasonable integrity of the system. Notification will be made no later than 45 days following the determination of the breach. For purposes of this section, the terms "breach" and "breach of the security of the system" mean unlawful and unauthorized acquisition of computerized data that materially compromise the security, confidentiality or integrity of personal information maintained by the City. For purposes of this section, the term "personal information" means an individual's first name, first initial and last name, or any middle name and last name, in combination with any one or more of the following data elements when the data elements are not encrypted: (a) social security number; (b) driver's license number or Florida Identification Card number; and (c) account number, credit card number or debit card number, in combination with any required security code, access code, or password that would permit access to an individual's financial account. For purposes of this section, the term "personal information" does not include publicly available information that is lawfully made available to the public from federal, state or local government records or widely distributed media. XII. Public Records MIAMI BEACH DATE ISSUED: Page: SEQUENCE SEPTEMBER 2005 12 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY All users must comply with Florida's Public Records Act (Chapter 119 Florida Statutes) and State retention schedules for public records. The Public Records Law requires the retention and availability for copying of all materials, including e-mails, made or received by an agency in connection with official business, which are used to perpetuate, communicate or formalize knowledge. XIII. Computer Viruses Computer viruses are programs designed to make unauthorized changes to programs and data. Therefore, viruses can cause destruction of City resources. It is important to know that: • Computer viruses are much easier to prevent than to cure. • Defenses against computer viruses include protection against unauthorized access to computer systems, utilizing only trusted sources for data and programs, and maintaining anti-virus software. A. IT Department Responsibilities IT shall: • Install and maintain appropriate anti-virus software on all City computers; • Respond to all virus attacks, destroy any virus detected and document each incident. B. User Responsibilities These directives apply to all users: • Users may not utilize the City's Internet facilities to deliberately propagate any virus, worm, Trojan horse or trap-door program code. • Users shall not load any external media such as diskettes, Compact Discs (CDs), USB flash drives or other data storage devices of unknown origin into a City computer. • Users shall not link personal mobile devices via wired or wireless connection to a City computer. • Users shall not tamper with the configuration of anti-virus software. • Users shall scan all incoming files/data (diskettes, CDs, USB flash driver or other data storage devices) for viruses before they are read. DATE ISSUED: Page: SEQUENCE MIAMI BEACH SEPTEMBER 2005 13 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY • Users must never open e-mail attachments that end with ".exe", ".bat", ".bas" or other known executable identifiers. • Any user who suspects that their workstation has been infected by a virus shall IMMEDIATELY POWER OFF the workstation and call the IT Department at extension 7040. XIV. Access Codes and Passwords The confidentiality and integrity of data stored on City computer information systems and networks must be protected by access controls to ensure that only authorized users have access. This access shall be restricted to only those capabilities that are appropriate to each user's job duties. A. IT Department Responsibilities The IT Department shall be responsible for the administration of access controls to all networked City computer systems. The IT Department will process user adds, deletes, and changes upon receipt of a written request from the end user's supervisor. In the event that action is needed immediately, and generating a written request would delay such action, then user adds, deletes, and changes may be processed pursuant to an oral request prior to receipt of the written request. Accounts that remain inactive for an extended period may be deactivated, and then purged by the IT Director or designee. B. User Responsibilities Each user: • Shall be responsible for all transactions that are made with their User ID and password. • Passwords must be changed immediately if it is suspected that they may have become known to others. Passwords should not be recorded where they may be easily obtained. • Shall change their passwords at least every 90 days. Users are encouraged to change their passwords with greater frequency. For instance, if a user's birthday is February 10, changing their passwords on the 10th of every month may be an easy habit to develop. (Note that the computer system will prompt users to change their passwords at least every 90 days.) • Shall use complex passwords that cannot be easily guessed by others. Complexity of password: 15 characters; upper case; lower case; special character and number. DATE ISSUED: Page: SEQUENCE MIAMI BEACH SEPTEMBER 2005 14 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY • Shall log out or lock their workstation when leaving it unattended for any length of time. • Must use their personal username and password. • Shall store data and files on their designated network storage areas. Because servers are backed up routinely, this protects against data loss. • Shall not store city data on personal storage devices or systems. • City confidential information may not be downloaded, saved, or sent to a personal laptop, personal storage device, cloud-based file sharing service (e.g. Dropbox, Google Docs, Box, etc.) or personal email account under any circumstances without advanced written approval by the user's Department Director or the IT Director. C. Supervisor's Responsibility Supervisors must notify the IT Director or designee immediately whenever a user leaves the City, or transfers to another department/division, so their access can be revoked or changed. Involuntary terminations must be reported concurrent with, or prior to, termination. D. Human Resources Responsibility The Department of Human Resource will notify the IT Director of user transfers and terminations. Involuntary terminations must be reported concurrent with the termination. XV. Physical Security It is City procedure to protect computer hardware, software, data and documentation from misuse, theft, unauthorized access and environmental hazards. A. User Responsibilities 12. Media (ie CDs, USB flash drives, or other data storage devices) should be stored out of sight when not in use. If they contain sensitive or confidential data, they must be stored in a locked secured location. Users are strongly encouraged to store such data on their designated file server. If it is necessary to store sensitive or confidential information for business purposes on Media, users are required to take reasonable steps to ensure that the information remains confidential by using data encryption on the media. Users may contact the IT Department for assistance using encryption on media. DATE ISSUED: Page: SEQUENCE MIAMI BEACH SEPTEMBER 2005 15 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY • Media should be kept away from environmental hazards such as heat, direct sunlight and magnetic fields. • Critical computer equipment, such as file servers and network equipment, must be protected by an uninterruptible power supply (UPS). Other computer equipment must be protected, by a surge suppressor at minimum. • Computer and network hardware should not be exposed to environmental hazards such as food, smoke, liquids, high or low humidity, and extreme heat or cold. Where these hazards are unavoidable, appropriately hardened equipment must be used. • Since the IT Director is responsible for all equipment installations, disconnections, modifications, and relocations, users are not to perform these activities. This does not apply to portable computers for which an initial connection has been made by IT Technicians. • Users shall not take shared portable equipment such as laptop computers off the premises without the informed consent of their immediate supervisor. Informed consent means that the supervisor knows what equipment is leaving, what data is on it, and for what purpose it will be used. • Users should exercise care to safeguard the valuable electronic equipment assigned to them. Users who neglect this duty may be accountable for any consequent loss or damage. Reimbursement to the City and disciplinary action can result. • Users are reminded that existing procedure concerning care and handling of City property also applies to computer equipment. XVI. Software Installation The goal of the IT Department is to provide stable technology solutions with optimum performance that appropriately address business needs. Implementation of these standards with regards to software titles that can be installed on City owned computers is to ensure the provision of excellent service to all end users and Citywide departments. The purpose of this software installation section is to address all relevant issues pertaining to appropriate software installation and deployment on the City computing systems. This procedure is a living document as it relates to the "Supported Software" section below and may be amended at any time. Any questions regarding should be directed to the IT Director and the Systems Support Division Director. 1. Supported Software Contact IT for a list of fully supported, standard baseline software installed on all City- owned workstation computers. MIAMI BEACH DATE ISSUED: Page: SEQUENCE SEPTEMBER 2005 16 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY 2. Non-Supported Software The IT Department expressly forbids installation of the following software: • Privately owned software. • Internet downloads. • Pirated copies of any software titles. • Any title not listed in this procedure unless expressly approved by IT. • Any software not installed according to the procedures set out in this procedure. • Any Peer to Peer and/or messaging software applications • Non-business related Music files (eg. WAV, MP3, MIDI, etc.) or Video files (eg. MPEG, A VI, etc.) 3. Software Requests If you would like to have software installed on your system, approval must be obtained from the IT Department Systems Support Services Division. This includes all software titles listed above, currently unlisted titles, and privately owned and licensed titles. The IT Department reserves the right to reject any software installation request for any reason. Please fill out a copy of the Software Request Form located on the Intranet and return it to your department/division head for forwarding to the IT Department with an approved budget code. 4. Software Installation Software titles are to be installed on City-owned equipment exclusively by IT Support Services personnel, or under their direct supervision. All software installed on the City systems (including all commercial and shareware products) must be used in compliance with all applicable licenses, notices, contracts and agreements. The IT Department reserves the right to uninstall any unapproved software from City-owned equipment at any time 5. Periodic Audits The IT Department reserves the right to monitor software installation and usage on the City's information systems, networks, computers, Internet or electronic communication systems. The IT Department will conduct periodic software metering audits to ensure compliance with this procedure. Unannounced, random spot audits (logical and physical) may be conducted as well. During such audits, scanning and elimination of computer viruses and unauthorized files may also be performed. Other unsanctioned software may also be uninstalled at this time. MIAMI BEACH DATE ISSUED: Page: SEQUENCE SEPTEMBER 2005 17 NUMBER: DATE UPDATED: Of: 19 IT.21.01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY XVII. Non-Compliance/Penalties Violation of this procedure will result in disciplinary action based on progressive discipline in accordance with the provisions of the applicable collective bargaining agreement and/or Personnel Rules. Disciplinary action will be predicated upon factors including but not limited to : • The type and severity of the violation; and • Whether the violation could have or did cause a liability or loss to the City. Penalties may include: • Disciplinary action, including, but not limited to, reprimand, suspension and/or termination of employment; and/or • Civil or criminal prosecution under applicable law(s). MIAMI BEACH CITYWIDE PROCEDURE Prepared by: City Manage DATE ISSUED: SEPTEMBER 2005 DATE UPDATED: SEPTEMBER 2018 SUBJECT: Page: 18 Of: 19 SEQUENCE NUMBER: IT.21.01 USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY DATE ISSUED: Page: SEQUENCE MIAMI BEACH SEPTEMBER 2005 19 NUMBER: DATE UPDATED: Of: 19 IT.21 .01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY USER ACKNOWLEDGEMENT: I have read and received a copy of the City of Miami Beach's Use of City's E-mail, Internet, Computer Systems and Software Access Procedure. I agree to abide by it as consideration for continued employment by the City of Miami Beach. I understand that if I have questions regarding this procedure, I will consult with my immediate supervisor or the IT Division Director. User Signature Date User Printed Name Identification Number OIG COMPOSITE EXHIBIT 12 ltb /V\ I /\JV\ If\ i--/\ (··_-! : DATE ISSUED: Page: SEQUENCE ~ SEPTEMBER 2005 19 NUMBER: CITYWIDE POLICY AND PROCEDURE DATE UPDATED: Of: 19 IT.21 .01 MARCH 201 2 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS POLICY RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY - USER ACKNOWLEDGEMENT: I have read and received a copy of tne City of Miami Beach's Use of City's E-mail, Internet, Computer Systems and Software Access Policy. I agree to abide by it as consideration for continued employment by the City of Miami Beach. I understand that if I have questions regarding this policy, I will consult with my Immediate supervisor or the Fleet Management Division Director. ~,l 1l<1 Da(e User Printed Name Identification Number ;-KnowSe4 -Wort -Microsoft Edge -D X C) traonong.knowbe4.com l<J:m~.Yr'Y.l?nq~1 I.T. Policy: navigate with the arrows, and at the end click~ t~ ctmckbox to accept. Page 19 of 19 DA TE ISSUED: Page: SEQUENCE MIAMI REACH SEPTEMBER 2005 19 NUMBER: DATE UPDATED: Of: 19 IT.21 .01 CITYWIDE PROCEDURE SEPTEMBER 2018 SUBJECT: USE OF CITY'S E-MAIL, INTERNET, COMPUTER SYSTEMS AND SOFTWARE ACCESS RESPONSIBLE DEPARTMENT: INFORMATION TECHNOLOGY USER ACKNOWLEDGEMENT: I have read and received a copy of the City of Miami Beach's Use of City's E-mail, Internet, Computer Systems and Software Access Procedure. I agree to abide by it as consideration for continued employment by the City of Miami Beach. I understand that If I have questions regarding this procedure, I will consult with my Immediate supervisor or the IT DJvision Director. User Signature User Printed Name Click box to accept, then close window LI Accept Date Identification Number - Submit." From:Walthour, SoniaTo:Hughes, DylanSubject:FW: Training reportDate:Tuesday, March 5, 2024 2:38:43 PMAttachments:image.pngOutlook-lcjhmmwr.png Here is the report of Ms. White’s IT training history. SoniaSonia T. Walthour, IPMA-SCPAssistant Director, Human Resources Department1700 Convention Center Drive, Miami Beach, FL 33139Tel: 305-673-7000 Ext 26515 / Fax: 305-673-7529 www.miamibeachfl.gov From: Quintana, Frank <FrankQuintana@miamibeachfl.gov> Sent: Tuesday, March 5, 2024 2:10 PM To: Walthour, Sonia <SoniaWalthour@miamibeachfl.gov>Subject: Training report O,,wnloadthaM..,m,a-,hGav£pp f.,p Rwp,,tt<,Concam"t<,,vbm,tphot<,,<1ndd-,I• .:. User Details: KarhondaWhite@miamibeachfl.gov User Dashboard Phishing Training User Timeline User Information Campaign Name FY2024 -Security Awareness Training -All Users I I.T. Policy: navigate with the arrows, and at the end click on the checkbox to accept. l'it" Phishing Foundations l'it" 2024 KnowBe4 Security Awareness Training -30 minutes l'it" Mobile Device Security May 2023 Phish1ng Clickers Refresher Training CB Spot the Phish Game Apnl 2023 Ph1sh1ng Clickers Refresher Training CB Spot the Phish Game FY2023 -Security Awareness Training -All Users I I.T. Policy: navigate with the arrows, and at the end click on the checkbox to accept. l'it" 2023 Kevin Mitnick Security Awareness Training -15 minutes FY2022 -Security Awareness Training -All Users I I.T. Policy: navigate with the arrows, and at the end click on the checkbox to accept. l'it" 2022 Kevin Mitnick Security Awareness Training -15 minutes FY2021 -Security Awareness Training -All Users Clone I I.T. Policy: navigate with the arrows, and at the end click on the checkbox to accept. l'it" 2020 Kevin Mitnick Security Awareness Training -15 min Enrollment Date 0112512024 0112512024 0112512024 0112512024 0511912023 05/01/2023 01/04/2023 01104/2023 01/03/2022 01/03/2022 12/0112020 12/01/2020 Content Started Time Spent Started on 02/22/2024 00:15 Started on 02/14/2024 01:03:20 Started on 02/14/2024 30:15 Started on 02/14/2024 22:43 Started on 05/19/2023 39:06 Started on 05/08/2023 07:41 Started on 01/26/2023 00:26 Started on 01/26/2023 47:53 Started on 01/28/2022 00:11 Started on 01/28/2022 02:14:55 Started on 01/26/2021 02:57 Started on 01/26/2021 05:01 :42 Time Left +-Back to User List ""'Download CSV Score Status Completed on 02/2212024 Completed on 02/1412024 <f> Completed on 0211412024 <f> Completed on 0212212024 <f> Completed on 0513012023 <f> Completed on 05/08/2023 <f> Completed on 0112612023 Completed on 0112612023 <f> Completed on 0112812022 Completed on 0112812022 <f> Completed on 01/2612021 Completed on 01/2612021 <f> Frank Quintana, CGCIO CHIEF INFORMATION OFFICER INFORMATION TECHNOLOGY 1755 Meridian Avenue, 4th Floor, Miami Beach, FL 33139 Tel: 305.673.7000 x 26150 | www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community. @ Home Internet Security Citywide Training • Internet Security When You Work From Home 04122/2020 Started on 04/29/2020 04:26:23 Completed on 05/04/2020 'fl FY2020 -IT Acceptable Use Policy Review -All Users I I.T. Policy: navigate with the arrows, and at the end click on 10101/2019 Started on 10/11/2019 01:08 Completed on the checkbox to accept 10/11/2019 FY2020 -Security Awareness Training -All Users • 2019 Kevin Mitnick Security Awareness Training -45 Min 10/01/2019 Started on 10/11/2019 04:17:39 Completed on 1210212019 'fl FY2019/2 -Security Awareness Training I I.T. Policy: navigate with the arrows, and at the end click on 05/2012019 Started on 05/2812019 02:38 Completed on the checkbox to accept 0512812019 • 2018 Kevin Mitnick Security Awareness Training -45 Min 05/2012019 Started on 0512812019 01:06:01 Completed on 0512812019 'fl Displaying all 10 rows Download the Miami Beach Gov App Tap "Report a Concern" to submit photos and details. OIG COMPOSITE EXHIBIT 13 From:KarhondaWhite@miamibeachfl.gov To:karhonda@exquisitetaxsolutions.com Subject:FW: Docs Date:Monday, March 27, 2023 5:02:52 PM Attachments:ConvertTiffToPDF (1).pdf 0237863566CC.pdf Checklist for 2023 Potential Partners.xlsx Loan Agreement, Note and Related Documents 6461498.pdf Fulltime Devotion WOSB.pdf 2022 Karhonda White Resume WOSB.pdf ConvertTiffToPDF.pdf Conversion Articles of Incorporation 04.2021.pdf GetDocument.pdf 20211220 063833.jpg Fulltime Devotion WOSB.docx 2022 Karhonda White Resume WOSB.doc Fictious Name Filing 00384120.pdf Fictiours Name Filing 00384120.tif LLC Operating Agreement.pdf MIAMI BEACH Karhonda White, Financial Analyst IFINANCE DEPARTMENT1700 Convention Center Drive, Miami Beach, FL 33139Tel: 305-673-7000 ext. 26458Cell: 305-528-5636KarhondaWhite@miamibeachfl.gov www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historiccommunity. From: White, Karhonda Sent: Monday, March 27, 2023 5:02 PM To: Karhonda White <klscook@hotmail.com> Cc: White, Karhonda <KarhondaWhite@miamibeachfl.gov> Subject: Docs MIAMI BEACH Karhonda White, Financial Analyst IFINANCE DEPARTMENT1700 Convention Center Drive, Miami Beach, FL 33139Tel: 305-673-7000 ext. 26458Cell: 305-528-5636KarhondaWhite@miamibeachfl.gov www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic Full Time Devotion Document I currently have an outside job because my current business doesn’t make enough to allow me to quit my fulltime job. In the event I obtain a contact that provides a substantial amount of funding, I will resign from my current employment. I hold a position as a Financial Analyst 1 where I do bank reconciliations and journal entries daily. In this position there is no major workload which is a lot of downtime in between bank reconciliations as they are always done a month behind. Also, in this position I work from home, so I am flexible in the position with my downtown. I currently have long hours with my business so that I provide availability to my clients. Tax preparation and bookkeeping can be done remotely and doesn’t necessarily require in-person interaction. I hired an employee this year to maintain the administrative aspect of the business. The employee is trained on fingerprinting as well as a notary. I provide the bookkeeping aspect of the business remotely for my clients through online bookkeeping resources. Firm Business Hours Mon – Tues 10am - 10pm Wed – Fri 2pm - 10pm Sat 10am - 6pm Sun 12pm - 6pm I dedicate many hours to my business. From 4-10pm I am dedicated to my business daily although during the day, I have an admin assistant answering calls, emails and tending to customers if necessary. Outside Employment Mon-Fr 830am-5pm work from home Karhonda S. White 305-413-1439 Karhonda@exquisitetaxsolutions.com Continued… KARHONDA S. WHITE 220 NW 140th Street • Miami, FL 33168 • 305-528-5636 phn • 305-359-3236 efax • klscook@hotmail.com SUMMARY OF QUALIFICATIONS Highly organized and detail-focused with an exceptional track record of accurately handling financial reporting in deadline-oriented environments. ➢ Yearly continuation credits for the IRS to update on tax laws. ➢ Member of the National Notary Association with certifications in Notary Signing Agent and Remote Online Notary ➢ Strong organizational and follow-up skills. Attention to detail and ability to follow compliance requirements and policies. Ability to prioritize and multi-task in fast paced environment. Extremely diligent, demonstrates good judgment, and strong work ethic. PROFESSIONAL EXPERIENCE Exquisite Bookkeeping & Tax Solutions LLC dba Exquisite Notary Solutions – Miami, FL 3/2010 -Present Owner/President/CEO - Fulltime • Consult with small businesses in the setup and formation of their business as well as maintain their bookkeeping records. • Prepare small business & personal individual tax returns; Provide notary public services within the laws of the State of FL • Provide live scan fingerprinting background check services for FBI and FL Dept of Law Enforcement. City of Miami Beach – Miami Beach, FL 5/2019 -Present Finance Analyst I- Fulltime • Responsible for preparing, reviewing, and posting journal entries from all department’s city wide for approval by finance management team; Reply to emails from city wide departments regarding journal entry requests or questions • Ensure there is a tracking of ALL journals sent to the finance department • Preparing and reviewing several varieties of bank reconciliations for reserve, investment, & trust accounts • Responsible for reviewing and analyzing cash, merchant systems, revenues and expenditures for the Miami Beach Golf Courses and RDA account. • Monthly reconciliation of the grant accounts to ensure all expenses have been requested from IDIS HUD portal and recaptured funds are properly reconciled • Analyzing capital expenditures for additions to fixed assets • Responsible for preparing and reviewing cashier reports and deposits regarding pension for general citywide, fire and police • Analyzing and reconciling accounts, financial records, and preparing detailed accounting reports • Assists in gathering information needed in the preparation of the annual budget, month-end closing, financial statements, and year-end reporting. • Reviews appropriations for materials and services and ensures that sufficient funds are authorized and available. • Reviews appropriations for capital projects and ensures that sufficient funds are authorized and available. • Assist in special projects as needed per management F9 Properties, LLC – Miami Beach, FL 1/2017-5/2019 A commercial property Management Company with a portfolio of over 150 commercial properties who leases properties the company owns. Senior Accountant- Fulltime • Supervise Staff Accountant & AR/AP clerk with direct oversight on payables and receivables; Preparation of all monthly consolidated financial statements and external reports to include, weekly/monthly cash flow management, fixed asset and depreciation schedules, roll forward schedules for fixed assets and intangibles, prepaid schedules, debt service schedules, balance sheet reconciliation & manage intercompany reconciliations. • Assist with month-end, quarter-end and year-end closing, as well as yearend CAM reconciliations. • Prepares and records property, sales and use tax monthly calculations, and tangible personal property returns. • Maintained all company bank accounts to include operating, rental, escrow, security deposit, payroll, and money market accounts. • Process cash receipts, generating monthly tenant charges/adjustments and statements, generating management fee billings, tenant set up in Yardi systems. Responsible for set up and maintenance of all property/program entity accounting records in Yardi • Responsible for special projects, monitoring and reporting requirements. Manage payroll and company health plan. • Generated monthly variance from budgets reports and communicate significant issues to management. • Responsible for work in progress & percentage completion schedules on all new acquisitions, lease buildout & construction/rehab projects; Fully responsible and accountable for the performance and efficiency of the company’s accounting group. American Bancshares Mortgage – Miami Lakes, FL 1/2015-1/2017 Accounting Manager-Fulltime KARHONDA WHITE Page 2 • Supervise Staff Accountant & AR/AP clerk with direct oversight on payables and receivables; Preparation of all monthly consolidated financial statements and external reports to include, weekly/monthly cash flow management, fixed asset and depreciation schedules, roll forward schedules for fixed assets and intangibles, prepaid schedules, balance sheet reconciliation & manage intercompany reconciliations. Financial Reporting for the corporate segment of company, reviewing financials, performing monthly trend analysis, researching variances and recording adjusting entries. • Responsible for all mortgage closing entries and maintaining the gain on sale from all closing to include investor incentives and branch concessions. Morguard Management Company – Pompano Beach, FL 3/2014-11/2014 Financial Accountant-Fulltime • Supervise Staff Accountant & AR/AP clerk with direct oversight on payables and receivables; Perform monthly trend analysis, recording adjusting entries, record IFRS, deferred cost, and mortgage entries for property management company • Preparation of all monthly consolidated financial statements and external reports to include, weekly/monthly cash flow management, fixed asset and depreciation schedules, roll forward schedules for fixed assets and intangibles, prepaid schedules, balance sheet reconciliation & manage intercompany reconciliations. • Supervise 4 bookkeepers and reviewed their monthly financials with direct oversight over work in progress & percentage completion accounts, payables and daily cash control including deposits, disbursements and balancing • Financial Reporting for the corporate segment of company, reviewing financials, performing monthly trend analysis, researching variances and recording adjusting entries. Review journal entries required to reflect monthly activity • Generated monthly variance from budgets reports and communicate significant issues to management. Dalland Properties, LP – Ft. Lauderdale, FL 1/2012-3/2014 A foreign publicly held residential property Management Company with a portfolio of over 800 properties who leases properties to section 8 or governmental housing assistance participants. Controller- Fulltime • Preparation of all monthly consolidated financial statements and external reports to include, weekly/monthly cash flow management, fixed asset and depreciation schedules, roll forward schedules for fixed assets and intangibles, prepaid schedules, balance sheet reconciliation & manage intercompany reconciliations. • Oversee the operation of the accounting department. Supervised Staff Accountants, AR and AP clerk with direct oversight on payables and receivables, billing, work in progress, percentage completion accounts and job costing. Review journal entries required to reflect monthly activity. • Financial Reporting for the corporate segment of company, reviewing financials, performing monthly trend analysis, researching variances and recording adjusting entries. • Maintained all company bank accounts to include operating, rental, escrow, security deposit, payroll, and money market accounts. • Review and improve business processes, procedure manuals, internal controls and information management systems with an emphasis on automation and integration. • Preparation of audit working papers for external audit. Responsible for special projects, monitoring and reporting requirements. Manage payroll and company health plan. • Generated monthly variance from budgets reports and communicate significant issues to management. • Responsible for work in progress and percentage completion schedules on all new acquisitions & construction/rehab projects EDUCATION University of Phoenix – Phoenix, AZ Bachelor of Science in Accounting 04/2010 Nova Southeastern University – Ft. Lauderdale, FL Masters of Accountancy with a concentration in Public Accounting, Currently enrolled (expected graduation 6/2023) Skill Proficiencies • Quarterly/Annual Reports • Accounts Payable/Receivable • Payroll processing • Notary Public • Budget Preparation • CAM Reconciliation • Fixed assets/depreciation • Cash/Accrual Accounting • Financial Statements • Reconciliation • Income Tax Preparation • Month /Year end close References Available Upon Request OIG EXHIBIT 14 OIG COMPOSITE EXHIBIT 15 KARHONDA S. WHITE 20401 NW 2nd Ave #103A • Miami Gardens, FL 33169 • 305-413-1439 phn • 305-359-3236 efax • karhonda@exquisitelogisticsolutions.com SUMMARY OF QUALIFICATIONS Highly organized and detail-focused with an exceptional track record of accurately handling legal docs in deadline-oriented environments. Strong organizational and follow-up skills. Attention to detail and ability to follow compliance requirements and policies. Ability to prioritize and multi-task in fast paced environment. Extremely diligent, demonstrates good judgment, and strong work ethic. Excellent computer skills; proficient with Windows 11, Microsoft Office 365 to include Word, Excel (basic knowledge of macros, v-look up and pivot tables), and able to learn any other proprietary systems/applications quickly and easily. PROFESSIONAL EXPERIENCE Exquisite Logistic Solutions – Miami, FL www.exquisitelogisticsolutions.com 3/2023 -Present Owner - Fulltime Courier Services •Medical Courier •Instacart, Uber, Lyft •Responsible Driver •Courteous and Polite Demeanor •Time Management •Maximize Delivery Times Field Inspections •Photo Inspections •Site Inspections •Virtual Site Inspection •Merchant Verifications •Residential/Commercial properties •Letter Delivery •Business Verification Inspections •Door-Knock •Phone Verification Inspections •Audits •On-site Inspections/Mystery Shopper •Property Preservation •Health Care Audits •Phone Audits EDUCATION University of Phoenix – Phoenix, AZ Bachelor of Science in Accounting 04/2010 Nova Southeastern University – Ft. Lauderdale, FL Masters of Accountancy with a concentration in Public Accounting, Currently enrolled (expected graduation 5/2024) References Available Upon Request KARHONDA S. WHITE 20401 NW 2nd Ave #103A • Miami Gardens, FL 33169 • 305-413-1439 phn • 305-359-3236 efax • karhonda@exquisitenotarysolutions.com SUMMARY OF QUALIFICATIONS Highly organized and detail-focused with an exceptional track record of accurately handling legal docs in deadline-oriented environments. Strong organizational and follow-up skills. Attention to detail and ability to follow compliance requirements and policies. Ability to prioritize and multi-task in fast paced environment. Extremely diligent, demonstrates good judgment, and strong work ethic. Excellent computer skills; proficient with Windows 11, Microsoft Office 365 to include Word, Excel (basic knowledge of macros, v-look up and pivot tables), and able to learn any other proprietary systems/applications quickly and easily. PROFESSIONAL EXPERIENCE Exquisite Notary Solutions – Miami, FL www.exquisitenotarysolutions.com 3/2010 -Present Owner (Notary Public)- Fulltime Notary Public Services •Notary Public services – 18 yrs •General Notary Work – 18 yrs •Loan Signing Agent Certified – 15 yrs •All Mortgage Loan Docs – 18 yrs •Remote Online Notary •Electronic Notary •Wedding Officiant/Marriage Certificate •Divorce •Apostilles •Power of Attorney •Living Trust & Wills •Medical Forms •VIN Verifications •Vehicle Owner Release •Process Server •NNA Certified and Background Check Fingerprinting Services •Live Scan Fingerprinting •FBI Background Checks •FDLE Background Checks Field Inspections •Photo Inspections •Site Inspections •Virtual Site Inspection •Merchant Verifications •Residential/Commercial properties •Letter Delivery •Business Verification Inspections •Door-Knock •Phone Verification Inspections •Audits •On-site Inspections/Mystery Shopper •Property Preservation •Health Care Audits •Phone Audits EDUCATION University of Phoenix – Phoenix, AZ Bachelor of Science in Accounting 04/2010 Nova Southeastern University – Ft. Lauderdale, FL Masters of Accountancy with a concentration in Public Accounting, Currently enrolled (expected graduation 5/2024) References Available Upon Request KARHONDA S. WHITE 20401 NW 2nd Ave #103A • Miami Gardens, FL 33169 • 305-413-1439 phn • 305-359-3236 efax • karhonda@exquisitetaxsolutions.com SUMMARY OF QUALIFICATIONS Highly organized and detail-focused with an exceptional track record of accurately handling financial reporting in deadline-oriented environments. Skilled in all aspects of recording transactions, reconciling accounts, and ensuring accuracy and completeness of data. Expertise in developing and delivering monthly, quarterly, and annual financial statements for management within tight deadlines. Strong organizational and follow-up skills. Attention to detail and ability to follow compliance requirements and policies. Ability to prioritize and multi-task in fast paced environment. Extremely diligent, demonstrates good judgment, and strong work ethic. Excellent computer skills; proficient with Windows 11, Microsoft Office 365 to include Word, Excel (basic knowledge of macros, v-look up and pivot tables), Pro Series, Yardi, Skyline, ACCPAC, MRI, AMB, and QuickBooks and able to learn any other proprietary systems/applications quickly and easily. PROFESSIONAL EXPERIENCE Exquisite Bookkeeping & Tax Solutions LLC – Miami, FL www.exquisitetaxsolutions.com 3/2009 -Present Owner (Accountant/Tax Preparer/Notary Public)- Fulltime • Provide contract accounting and full charge bookkeeping services for small business owners with Quickbooks Online Accountant as a certified Quickbooks ProAdvisor Accounting Services •Accounting •Payroll services •1099 filing •Personal Income Tax •Bank reconciliation •QuickBooks consulting •Book cleanup •QuickBooks Payroll •Bookkeeping •QuickBooks Online setup •Business entity setup (state & local) •QuickBooks training •Categorize transactions •Sales tax preparation •Consulting •Self-employed Schedule C tax •Data conversion •Startup consulting •Financial reports Tax Preparation Services •Individual tax return Preparation •Small business tax return preparation Notary Public Services •Notary Public services – 18 yrs •Loan Signing Agent Certified – 15 yrs •Remote Online Notary – less than 1yr •Electronic Notary – less than 1 yrs •Wedding Officiant •NNA Certified & Background Check Fingerprinting Services •Live Scan Fingerprinting •FBI Background Checks •FDLE Background Checks EDUCATION University of Phoenix – Phoenix, AZ Bachelor of Science in Accounting 04/2010 Nova Southeastern University – Ft. Lauderdale, FL Masters of Accountancy with a concentration in Public Accounting, Currently enrolled (expected graduation 5/2023) References Available Upon Request OIG COMPOSITE EXHIBIT 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 12 34 5 6 7 8910 11 12 13 1415161718192021 22 23 24 25 26 27 28 29 30 31 32 33 34 35 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT Thursday, April 20, 2023 2:39:57.071 PM CP575Notice_1677785693928 (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, April 21, 2023 9:14:01.944 AM 2022 Karhonda White Resume - Exqtaxsol.doc https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, April 26, 2023 10:32:34.859 AM Tax Prep Fees Paid By Day (2).pdf https://www.republicrefund.com/TIC/Reports/ReportPresentation.aspx KarhondaWhite@miamibeachfl.gov Wednesday, April 26, 2023 3:41:06.042 PM TaxReturn.20230426T315935Z.PDF https://twonline-21.taxwise.com/GetPrintOutput.ashx?id=KarhondaWhite@miamibeachfl.gov Wednesday, April 26, 2023 3:41:09.650 PM TaxReturn.20230426T315624Z.pdf https://twonline- 22.taxwise.com/GetDocument.ashx?path=TaxReturn.20230426T315624Z.p df KarhondaWhite@miamibeachfl.gov Thursday, May 4, 2023 12:36:14.664 PM UnsignedDocument.pdf https://ows01.hireright.com/order_form/ms/82BA/2.do?event=com_show_unsigned_document&DocTemplateID=123725&entID=1&IsFax=true KarhondaWhite@miamibeachfl.gov Thursday, May 4, 2023 12:36:15.751 PM UnsignedDocument.pdf https://ows01.hireright.com/order_form/ms/82BA/2.do?event=com_show_uns igned_document&DocTemplateID=123725&entID=1&IsFax=true KarhondaWhite@miamibeachfl.gov Thursday, May 4, 2023 3:45:07.328 PM Email.html https://policyservicing.apps.progressive.com/KarhondaWhite@miamibeachfl.gov Thursday, May 4, 2023 3:45:21.408 PM Email (1).html https://policyservicing.apps.progressive.com/KarhondaWhite@miamibeachfl.gov Tuesday, May 9, 2023 1:21:00.592 PM FieldCallUpdateForm2.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3596820&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Tuesday, May 9, 2023 1:21:04.027 PM rpt_Agent_Id.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3596820&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Tuesday, May 9, 2023 1:21:27.723 PM FieldCallUpdateForm2 (1).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3596893&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Tuesday, May 9, 2023 1:21:29.268 PM FieldCallUpdateForm2 (1).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3596893&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Tuesday, May 9, 2023 12:24:18.680 PM VendorOnboardingDocs.zip https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Tuesday, May 9, 2023 12:24:23.241 PM VendorOnboardingDocs (1).zip https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Tuesday, May 9, 2023 12:24:23.997 PM VendorOnboardingDocs (2).zip https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 1:12:13.223 PM update Arena Volunteer May 2.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 1:12:23.933 PM FA4E009B.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 2:39:19.417 PM Copy of update Arena Volunteer May 2.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 2:39:19.692 PM 3B0648FB.tmp https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:32:32.005 PM FieldCallUpdateForm2 (2).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3597382&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:32:34.314 PM rpt_Agent_Id (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3597382&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:33:08.389 PM 564CF247.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3597382&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:33:46.558 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3597753&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:33:54.628 PM VehicleInspection.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3597753&file=Vehicle+Inspection.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:36:34.175 PM 4F9D86C8.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3597753&file=Vehicle+Inspection.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:37:08.570 PM Harley.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3598652&file=Harley.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:37:43.330 PM FieldCallUpdateForm2 (3).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3598652&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:37:46.268 PM rpt_Agent_Id (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3598652&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:40:17.597 PM F83B8829.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3598652&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:41:16.244 PM FieldCallUpdateForm2 (4).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3598685&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:41:19.133 PM FirstBankFlorida.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3598685&file=FirstBankFlorida.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:41:22.711 PM rpt_Agent_Id (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3598685&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 10, 2023 4:41:35.399 PM 9F474016.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3598685&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov 1 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 36 37 38 39 40 41 42 43 44 45 46 47 48 4950 51 52 53 54 55 56 57 585960 6162 6364 65 66 Thursday, May 11, 2023 10:46:01.329 AM AssignmentForm2022 (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599490&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:46:02.737 AM FieldCallUpdateForm2 (5).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3599490&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:46:04.589 AM rpt_Agent_Id (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599490&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:46:05.913 AM SouthEastToyota.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599490&file=SouthEastToyota.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:46:10.274 AM 4F487B88.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599490&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:46:10.710 AM 4F487B88.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599490&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:49:04.345 AM AssignmentForm2022 (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3599398&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:49:12.599 AM rpt_Agent_Id (7).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599398&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:49:14.820 AM SouthEastToyota (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3599398&file=SouthEastToyota.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:51:17.012 AM AssignmentForm2022 (7).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599439&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:51:18.145 AM CreditoRealUSA_Recovery.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3599439&file=CreditoRealUSA_Recovery.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:54:12.273 AM sub contractor template.xls https://www.sandcastlefs.com/agent/sub%20contractor%20template.xls KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:54:16.619 AM DDF7A52F.xls https://www.sandcastlefs.com/agent/sub%20contractor%20template.xls KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 10:54:17.067 AM DDF7A52F.xls https://www.sandcastlefs.com/agent/sub%20contractor%20template.xls KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 11:41:10.076 AM S2 Inspections Direct Deposit Form (2) (2).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 2:32:45.278 PM AssignmentForm2022 (8).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3599780&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 2:32:52.857 PM FirstAmericanBank.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599780&file=FirstAmericanBank.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 2:32:54.395 PM FirstAmericanBank.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3599780&file=FirstAmericanBank.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 2:32:54.502 PM rpt_Agent_Id (9).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599780&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 4:07:48.846 PM NoDoorhangerRequired (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3599956&file=NoDoorhangerRequired.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 4:07:52.845 PM VehicleInspection_CreditAcceptance.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599956&file=Vehicle+Inspection_CreditAcceptance.doc KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 4:08:03.819 PM 66A46FBF.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3599956&file=Vehicle+Inspection_CreditAcceptance.doc KarhondaWhite@miamibeachfl.gov Thursday, May 11, 2023 4:48:41.627 PM White_Report.pdf https://partners.backgroundsonline.com/Reportprint.aspx?Token=570ff5f2-4157-4d06-b205-791a5a5fc5f2 KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 11:25:42.619 AM Field Inspector List.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 11:27:26.294 AM 9C1899D5.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 12:07:25.937 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3600438&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 12:07:27.554 PM Copy of Field Inspector List.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 12:07:27.686 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3600438&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 12:07:28.127 PM E0691BC8.tmp https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 12:07:30.570 PM rpt_Agent_Id.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3600438&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 12:07:31.014 PM rpt_Agent_Id.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3600438&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov 2 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 67 68 69 707172 73 74 75 76 77 78 79 8081 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 Friday, May 12, 2023 12:07:33.684 PM VehicleInspection.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3600438&file=Vehicle+Inspection.doc KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 12:42:08.786 PM Declarations Page.pdf https://policyservicing.apps.progressive.com/KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 4:07:34.730 PM F67A622C.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3600438&file=Vehicle+Inspection.doc KarhondaWhite@miamibeachfl.gov Friday, May 12, 2023 4:07:36.353 PM F67A622C.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3600438&file=Vehicle+Inspection.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 17, 2023 1:45:07.075 PM Copy of Field Inspector List.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 17, 2023 1:45:07.381 PM F8FF1C60.tmp https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 17, 2023 10:57:38.596 AM BiBerk Workers Comp Ins Policy #N9WC880821 05.15.2023.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 17, 2023 10:58:06.386 AM BiBerk Gen Liab & Business Ins Policy #N9BP459161 03.04.2023.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 17, 2023 10:58:56.281 AM BiBerk Professional Liability Ins Policy #N9PL880818 05.16.2023.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, May 18, 2023 11:22:18.921 AM AssignmentForm2022.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3603129&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 18, 2023 11:22:24.141 AM FieldCallUpdateForm2.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3603129&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Thursday, May 18, 2023 11:22:26.372 AM HarleyDavidson_Rechase.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3603129&file=HarleyDavidson_Rechase.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 18, 2023 11:22:28.796 AM rpt_Agent_Id (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3603129&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 18, 2023 11:22:35.719 AM 82D097BD.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3603129&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Thursday, May 18, 2023 9:11:50.209 AM VOID Check - Chase.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:02:41.432 AM AssignmentForm2022 (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3606661&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:02:44.190 AM FHA_Non-FDCPA_Non_OR_TX.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3606661&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:04:06.345 AM rpt_Agent_Id (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3606661&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:04:13.983 AM FieldCallUpdateForm2 (1).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3606661&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:04:37.891 AM 83C94478.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3606661&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:05:12.211 AM AssignmentForm2022 (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3607061&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:05:14.068 AM FHA_Non-FDCPA_Non_OR_TX (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3607061&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:05:16.749 AM rpt_Agent_Id (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3607061&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:06:07.401 AM AssignmentForm2022 (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3607931&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:06:09.556 AM FHA_Non-FDCPA_Non_OR_TX (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3607931&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:06:11.208 AM rpt_Agent_Id (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3607931&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:06:42.612 AM AssignmentForm2022 (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3608071&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:06:43.916 AM FHA_Non-FDCPA_Non_OR_TX (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3608071&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:06:45.679 AM rpt_Agent_Id (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3608071&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:07:25.057 AM AssignmentForm2022 (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3608141&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:07:27.040 AM FHA_Non-FDCPA_Non_OR_TX (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3608141&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov 3 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 98 99 100 101 102 103 104 105 106 107 108 109 110 111112113114 115116 117 118119120121 122 123 124 125126127 128 129 130 Friday, May 19, 2023 11:07:28.100 AM rpt_Agent_Id (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3608141&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:08:07.482 AM AssignmentForm2022 (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3598884&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:08:08.822 AM rpt_Agent_Id (7).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3598884&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:30:44.092 AM AssignmentForm2022 (7).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3606643&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:30:46.184 AM FHA_Non-FDCPA_Non_OR_TX (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3606643&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:30:47.834 AM rpt_Agent_Id (8).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3606643&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:31:46.821 AM AssignmentForm2022 (8).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3606852&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:31:48.820 AM FHA_Non-FDCPA_Non_OR_TX (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3606852&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:31:50.798 AM rpt_Agent_Id (9).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3606852&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:39:43.178 AM AssignmentForm2022 (9).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3607098&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:39:46.491 AM FHA_Non-FDCPA_Non_OR_TX (7).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3607098&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 11:39:47.745 AM rpt_Agent_Id (10).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3607098&file=rpt_Agent_Id.pdf KarhondaWhite@miamibeachfl.gov Friday, May 19, 2023 12:12:51.466 PM AssignmentForm_VehicleInspection (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3608254&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 24, 2023 1:20:35.903 PM AssignmentForm_VehicleInspection (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3609676&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 24, 2023 12:18:53.118 PM 16801 NE 6 Ave Survey.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 24, 2023 12:18:56.157 PM 16811 NE 6 Ave Survey.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, May 25, 2023 1:36:21.006 PM 043430 - Southgate Towers Rent Roll 2.2.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, May 25, 2023 12:13:37.693 PM AssignmentForm_VehicleInspection (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3611931&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Thursday, May 25, 2023 4:12:25.966 PM MSI Onboarding Documents.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, May 25, 2023 4:24:43.018 PM AssignmentForm_VehicleInspection (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3614236&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Friday, May 26, 2023 10:42:20.566 AM WestlakeFinancial.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3612841&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 10:39:31.220 AM NMB Office-16801 and 16811 RR.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 10:50:24.787 AM Hold Harmless.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 10:50:26.666 AM W-9 Form.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 10:50:36.774 AM Guardian Asset Management Vendor Application 2023.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 11:26:13.964 AM AssignmentForm_VehicleInspection (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3611931&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 11:26:25.659 AM AssignmentForm_VehicleInspection (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3615456&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 11:26:36.385 AM AssignmentForm_VehicleInspection (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3616791&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 12:42:46.158 PM 2022 Karhonda White Resume - Exqnotarysol.doc https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 12:42:53.797 PM A93A76A1.doc https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 5:01:33.474 PM AssignmentForm2022.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3617646&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 5:02:04.937 PM FieldCallUpdateForm2.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3617646&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, May 31, 2023 5:02:05.490 PM PastDue.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3617646&file=PastDue.pdf KarhondaWhite@miamibeachfl.gov 4 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 131 132133 134135 136 137138139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 Wednesday, June 7, 2023 2:07:47.836 PM AssignmentForm2022.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3624071&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 7, 2023 2:07:51.324 PM LEAFCommercialCapital.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3624071&file=LEAFCommercialCapital.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 7, 2023 9:11:40.783 AM Hold Harmless (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, June 7, 2023 9:11:57.831 AM Guardian Asset Management Vendor Application 2023 (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, June 8, 2023 12:15:53.947 PM 1B3B9F96.doc https://outlook.live.com/KarhondaWhite@miamibeachfl.gov Friday, June 9, 2023 10:34:40.982 AM Notary Services Google.zip https://export-download.canva.com/9YntY/DAFhqz9YntY/95/0-4052506661559216795.zip?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=KarhondaWhite@miamibeachfl.gov Friday, June 9, 2023 4:47:20.549 PM CreditoRealUSA_Recovery.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3624732&file=CreditoRealUSA_Recovery.pdf KarhondaWhite@miamibeachfl.gov Saturday, June 10, 2023 10:53:20.916 AM Arena Volunteer.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Saturday, June 10, 2023 10:54:39.292 AM Arena Volunteer.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, June 14, 2023 11:06:13.115 AM 2022-10-25 Karhonda S White_encr.pfx https://ucdded57bd4745e2c6d9e22e3e5c.dl.dropboxusercontent.com/cd/0/get/B9_KarhondaWhite@miamibeachfl.gov Friday, June 16, 2023 9:03:37.171 AM shopper317362invoice1528669.csv https://www.thesourceagents.com/Export/shopper317362invoice1528669.csv KarhondaWhite@miamibeachfl.gov Friday, June 16, 2023 9:05:45.925 AM shopper317362invoice1528058.csv https://www.thesourceagents.com/Export/shopper317362invoice1528058.csv KarhondaWhite@miamibeachfl.gov Friday, June 16, 2023 9:05:46.369 AM shopper317362invoice1528058.csv https://www.thesourceagents.com/Export/shopper317362invoice1528058.csv KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 10:54:58.593 AM 043429 - Southgate Shoppes Rent Roll 2.2.pdf https://mail-attachment.googleusercontent.com/attachment/u/0/?ui=2&ik=b875b01d74&attid=0.1&permmsgid=msg-f:1769324360069746510&th=KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 10:54:59.364 AM 043429 - Southgate Shoppes Rent Roll 2.2.pdf https://mail- attachment.googleusercontent.com/attachment/u/0/?ui=2&ik=b875b01d74&a ttid=0.1&permmsgid=msg-f:1769324360069746510&th=KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 10:55:06.185 AM 043430 - Southgate Towers Rent Roll 2.2.pdf https://mail-attachment.googleusercontent.com/attachment/u/0/?ui=2&ik=b875b01d74&attid=0.3&permmsgid=msg-f:1769324360069746510&th=KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:07:34.836 PM AssignmentForm2022 (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3635209&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:07:34.929 PM AssignmentForm2022 (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3635209&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:07:39.584 PM FieldCallUpdateForm2.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3635209&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:07:41.290 PM FHA_Non-FDCPA_Non_OR_TX.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3635209&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:07:41.350 PM FHA_Non-FDCPA_Non_OR_TX.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3635209&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:08:03.840 PM FHA_Non-FDCPA_Non_OR_TX (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3635453&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:08:04.180 PM FHA_Non-FDCPA_Non_OR_TX (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3635453&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:08:22.742 PM FHA_Non-FDCPA_Non_OR_TX (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3635741&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:08:23.271 PM FHA_Non-FDCPA_Non_OR_TX (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3635741&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:08:40.672 PM FHA_Non-FDCPA_Non_OR_TX (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3636179&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:08:40.920 PM FHA_Non-FDCPA_Non_OR_TX (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3636179&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov 5 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172173174175 176 177178 179180181182 183 184 185 186 187 188 189 190 Wednesday, June 21, 2023 5:08:59.708 PM FHA_Non-FDCPA_Non_OR_TX (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3636565&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:08:59.795 PM FHA_Non-FDCPA_Non_OR_TX (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3636565&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:09:18.095 PM FHA_Non-FDCPA_Non_OR_TX (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3637104&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:09:18.454 PM FHA_Non-FDCPA_Non_OR_TX (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3637104&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:09:44.760 PM AmericanRecovery_VehicleInspection.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3637671&file=AmericanRecovery_Vehicle+Inspection.doc KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:09:47.852 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3637671&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:09:47.926 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3637671&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:09:56.532 PM NorthBeachMarina9039739.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3637671&file=North+Beach+Marina+9039739.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:10:10.691 PM FieldCallUpdateForm2 (1).doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3637673&file=Field+Call+Update+Form2.doc KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:10:13.426 PM CitadelServicingCorporation.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3637673&file=CitadelServicingCorporation.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:10:42.526 PM Instructions_ExtCommercialInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3638302&file=Instructions_Ext+Commercial+Inspection.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:11:08.660 PM AssignmentForm2022 (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3638931&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:11:16.976 PM Harley.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3638931&file=Harley.pdf KarhondaWhite@miamibeachfl.gov Wednesday, June 21, 2023 5:11:17.082 PM Harley.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3638931&file=Harley.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 22, 2023 11:14:37.865 AM Copy of Agent_Payment_History_1548320230601_035121.xlsx https://www.sandcastlefs.com/pages/agents/payment_history.aspx KarhondaWhite@miamibeachfl.gov Thursday, June 22, 2023 11:14:38.185 AM 6D1EE337.tmp https://www.sandcastlefs.com/pages/agents/payment_history.aspx KarhondaWhite@miamibeachfl.gov Thursday, June 22, 2023 11:19:13.430 AM Copy of Field Inspector List.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, June 22, 2023 11:19:13.660 AM 97873CC.tmp https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, June 22, 2023 3:50:37.225 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3637671&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 10:31:42.724 AM online-notary-public-information-form (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 10:31:43.196 AM online-notary-public-information-form (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 10:32:19.593 AM Copy of Field Inspector List.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 10:32:19.894 AM 99D3B9B2.tmp https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 11:48:20.735 AM perez-diaz-invoice-2300758.pdf https://app.snapdocs.com/private/orders/1630723/invoice KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 11:48:20.838 AM perez-diaz-invoice-2300758.pdf https://app.snapdocs.com/private/orders/1630723/invoice KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:50:44.274 PM FHA_Non-FDCPA_Non_OR_TX.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3643222&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:50:44.367 PM FHA_Non-FDCPA_Non_OR_TX.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3643222&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:51:00.021 PM WestlakeFinancial.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645166&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:51:00.474 PM WestlakeFinancial.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645166&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:51:38.169 PM WestlakeFinancial (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645854&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:51:38.256 PM WestlakeFinancial (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645854&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:52:04.815 PM WestlakeFinancial (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645857&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:52:04.974 PM WestlakeFinancial (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645857&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov 6 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 Thursday, June 29, 2023 4:52:20.610 PM WestlakeFinancial (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645948&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:52:20.698 PM WestlakeFinancial (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645948&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:52:43.663 PM WestlakeFinancial (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645985&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:52:44.136 PM WestlakeFinancial (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645985&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:53:01.709 PM AssignmentForm_LetterDrop.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645985&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:53:01.763 PM AssignmentForm_LetterDrop.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645985&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:53:39.349 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3646117&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:53:39.493 PM AssignmentForm_VehicleInspection.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3646117&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:53:57.318 PM AssignmentForm2022 (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3642708&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:53:57.414 PM AssignmentForm2022 (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3642708&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:04.730 PM Harley.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3642708&file=Harley.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:05.382 PM Harley.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3642708&file=Harley.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:19.173 PM AssignmentForm2022 (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3643222&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:19.245 PM AssignmentForm2022 (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3643222&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:33.414 PM AssignmentForm_LetterDrop (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645166&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:33.741 PM AssignmentForm_LetterDrop (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645166&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:49.768 PM AssignmentForm_LetterDrop (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645853&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:54:50.227 PM AssignmentForm_LetterDrop (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645853&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:55:01.302 PM AssignmentForm_LetterDrop (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645854&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:55:01.356 PM AssignmentForm_LetterDrop (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645854&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:55:26.994 PM AssignmentForm_LetterDrop (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645857&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:55:27.701 PM AssignmentForm_LetterDrop (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645857&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:55:43.851 PM AssignmentForm_LetterDrop (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3645948&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Thursday, June 29, 2023 4:55:43.917 PM AssignmentForm_LetterDrop (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3645948&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Friday, June 30, 2023 11:40:14.153 AM UC-785d66eb-c12e-437c-9114-0adb07283e15530202313511PM.pdf https://portal.pavaso.com/ClosingTablePro/EducationMaterial/DownloadTextFile/1052 KarhondaWhite@miamibeachfl.gov Friday, June 30, 2023 11:40:14.242 AM UC-785d66eb-c12e-437c-9114-0adb07283e15530202313511PM.pdf https://portal.pavaso.com/ClosingTablePro/EducationMaterial/DownloadTextFile/1052 KarhondaWhite@miamibeachfl.gov Friday, June 30, 2023 11:40:17.630 AM jessica.hacker-Notary-Signing-Agent-Academy-Certification-Certified-Signing-Agent-Certification-NotaryTrainingSchool.com530202313913PM.pdf 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Wednesday, July 19, 2023 4:38:53.554 PM VehicleInspection_CreditAcceptance.doc https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3661324&file=Vehicle+Inspection_CreditAcceptance.doc KarhondaWhite@miamibeachfl.gov Thursday, July 20, 2023 1:21:05.768 PM Ultimate-Little-Black-Book-of-Signing-Services-and-Closing-Companies (1) (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, July 20, 2023 1:21:06.721 PM Ultimate-Little-Black-Book-of-Signing-Services-and-Closing-Companies (1) (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov 10 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 311 312 313 314 315316 317 318319320 321322323324325326327328329 330 331 332 333 334 335 336 337 338 339 340 341 Thursday, July 20, 2023 12:12:41.363 PM AssignmentForm_VehicleInspection.pdf 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2023 11:39:12.790 AM NURSING.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, July 28, 2023 3:37:43.918 PM 20230728_153706_0000.png https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, July 28, 2023 3:37:43.918 PM 20230728_153706_0000.png https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, July 28, 2023 3:41:46.861 PM 20230728_154011_0000.png https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, July 28, 2023 3:41:46.861 PM 20230728_154011_0000.png https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, August 4, 2023 10:48:34.871 AM Notary Doc Prep service.zip https://export-download.canva.com/KarhondaWhite@miamibeachfl.gov Friday, August 4, 2023 10:59:46.708 AM Notary Doc Prep service (1).zip https://export-download.canva.com/KarhondaWhite@miamibeachfl.gov Friday, August 4, 2023 11:37:14.845 AM Notary Services Google (4).png https://export-download.canva.com/9YntY/DAFhqz9YntY/178/0/0005-1718521931256059726.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-KarhondaWhite@miamibeachfl.gov Friday, August 4, 2023 11:39:08.981 AM Notary Services Google (5).png https://export-download.canva.com/9YntY/DAFhqz9YntY/179/0/0005-4232656422755650687.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=KarhondaWhite@miamibeachfl.gov Friday, August 4, 2023 9:05:47.968 AM KW Notary Services Google.zip https://export-download.canva.com/wFRSM/DAFl6kwFRSM/6/0-7445974748568867522.zip?X-Amz-Algorithm=KarhondaWhite@miamibeachfl.gov Friday, August 4, 2023 9:22:08.594 AM KW Notary Services WIX.zip https://export-download.canva.com/wFRSM/DAFl6kwFRSM/10/0-8642806351005005278.zip?X-Amz-Algorithm KarhondaWhite@miamibeachfl.gov Friday, August 4, 2023 9:38:47.942 AM KW Notary Services WIX (1).zip https://export-download.canva.com/wFRSM/DAFl6kwFRSM/11/0- 8325302577608984539.zip?X-Amz-Algorithm=KarhondaWhite@miamibeachfl.gov Tuesday, August 8, 2023 9:28:26.826 AM 415bed0a-18f4-47e1-8dd8-d9c0bad55390 https://optimizationguide-pa.googleapis.com/downloads?name=1690203709&target=OPTIMIZATION_TARGET_NOTIFICATION_PERMISSION_PREDICTIONS KarhondaWhite@miamibeachfl.gov Tuesday, August 8, 2023 9:28:29.396 AM cfc2fd26-0d06-48af-8de3-ed1fbc1a34c3 https://optimizationguide- pa.googleapis.com/downloads?name=1691415296&target=OPTIMIZATION _TARGET_PAGE_ENTITIES KarhondaWhite@miamibeachfl.gov Wednesday, August 9, 2023 1:17:52.558 PM AssignmentForm_VehicleInspection (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3684438&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Thursday, August 10, 2023 12:25:12.574 PM Pages_from_Sample_Inventory-fkeyes_its.jnj.com.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, August 11, 2023 11:41:20.561 AM AssignmentForm_VehicleInspection (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3684748&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Friday, August 11, 2023 11:41:40.878 AM AssignmentForm_VehicleInspection (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3689851&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov Friday, August 11, 2023 11:41:41.266 AM AssignmentForm_VehicleInspection (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3689851&file=AssignmentForm_VehicleInspection.pdf KarhondaWhite@miamibeachfl.gov 11 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 359 360 361 362 363364365 366 367 368 369 370 371 Friday, August 11, 2023 12:08:47.964 PM AssignmentForm_LetterDrop.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3688208&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Friday, August 11, 2023 12:08:50.161 PM AssignmentForm_LetterDrop.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3688208&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Friday, August 11, 2023 3:55:16.641 PM Berkadia MBA Commercial 2019.xlsm https://drive.usercontent.google.com/download?id=1ML12VLLLT7gOOYHA1UHSIIdDQcV_yHns&export KarhondaWhite@miamibeachfl.gov Friday, August 11, 2023 3:55:17.787 PM Berkadia MBA Commercial 2019.xlsm https://drive.usercontent.google.com/download?id=1ML12VLLLT7gOOYHA1UHSIIdDQcV_yHns&export KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:41:08.009 PM AssignmentForm_LetterDrop (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694252&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:41:12.263 PM WestlakeFinancial.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694252&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:41:12.533 PM WestlakeFinancial.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3694252&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:41:32.482 PM AssignmentForm_LetterDrop (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694281&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:41:32.628 PM AssignmentForm_LetterDrop (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3694281&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:41:40.301 PM WestlakeFinancial (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694281&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:41:40.413 PM WestlakeFinancial (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3694281&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:42:16.928 PM AssignmentForm_LetterDrop (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694321&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:42:19.178 PM AssignmentForm_LetterDrop (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694321&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:42:23.349 PM WestlakeFinancial (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694321&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:42:23.460 PM WestlakeFinancial (2).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694321&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:42:39.713 PM AssignmentForm_LetterDrop (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3694342&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:42:47.254 PM WestlakeFinancial (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694342&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:42:47.344 PM WestlakeFinancial (3).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3694342&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:43:04.547 PM AssignmentForm_LetterDrop (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694401&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:43:05.043 PM AssignmentForm_LetterDrop (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694401&file=AssignmentForm_LetterDrop.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:43:11.316 PM WestlakeFinancial (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694401&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 4:43:11.436 PM WestlakeFinancial (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3694401&file=WestlakeFinancial.pdf KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 5:22:41.815 PM Bomb Squad Tshirts (1).xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, August 16, 2023 5:22:56.519 PM E1133093.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, August 17, 2023 11:17:16.036 AM 326561 MCSS Pembroke Pines - Berkadia MBA Commercial 2019.xlsm https://drive.usercontent.google.com/download?id=1RBSZ080fwZq2P7sVWJ eDtaQp79dU8bi3&export=download&authuser=KarhondaWhite@miamibeachfl.gov Thursday, August 17, 2023 11:17:16.718 AM 326561 MCSS Pembroke Pines - Berkadia MBA Commercial 2019.xlsm https://drive.usercontent.google.com/download?id=1RBSZ080fwZq2P7sVWJeDtaQp79dU8bi3&export=download&authuser=KarhondaWhite@miamibeachfl.gov Thursday, August 17, 2023 11:17:18.106 AM 9E1ADDB5.xlsm https://drive.usercontent.google.com/download?id=1RBSZ080fwZq2P7sVWJ eDtaQp79dU8bi3&export=download&authuser=KarhondaWhite@miamibeachfl.gov Thursday, August 17, 2023 11:17:19.022 AM 9E1ADDB5.xlsm https://drive.usercontent.google.com/download?id=1RBSZ080fwZq2P7sVWJeDtaQp79dU8bi3&export=download&authuser=KarhondaWhite@miamibeachfl.gov Thursday, August 17, 2023 11:37:54.786 AM 326549 JCAP Miami 26th St. - Berkadia MBA Commercial 2019.xlsm https://drive.usercontent.google.com/download?id=1Zrp5S6HIg54C8dI9HUJ TXqrp2uhglDb3&export=download&authuser=0 KarhondaWhite@miamibeachfl.gov Thursday, August 17, 2023 11:37:55.733 AM 326549 JCAP Miami 26th St. - Berkadia MBA Commercial 2019.xlsm https://drive.usercontent.google.com/download?id=1Zrp5S6HIg54C8dI9HUJTXqrp2uhglDb3&export=download&authuser=0 KarhondaWhite@miamibeachfl.gov 12 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT372 373374 375376377 378 379 380381382383384 385 386387388389390391392393 394 395 396 397 398 399 400 401 402 403 404 405 406 Friday, August 18, 2023 11:22:39.557 AM DHL APPLICATION.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, August 18, 2023 11:22:39.735 AM DHL APPLICATION.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Monday, August 28, 2023 8:51:27.841 PM Agent_Payment_History_1548320230828_075124.xlsx https://www.sandcastlefs.com/pages/agents/payment_history.aspx KarhondaWhite@miamibeachfl.gov Monday, August 28, 2023 8:52:55.559 PM B725081E.xlsx https://www.sandcastlefs.com/pages/agents/payment_history.aspx KarhondaWhite@miamibeachfl.gov Monday, August 28, 2023 8:59:05.100 PM Agent_Payment_History_1548320230828_075901.xlsx https://www.sandcastlefs.com/pages/agents/payment_history.aspx KarhondaWhite@miamibeachfl.gov Monday, August 28, 2023 8:59:10.995 PM D90B5D87.xlsx https://www.sandcastlefs.com/pages/agents/payment_history.aspx KarhondaWhite@miamibeachfl.gov Wednesday, September 6, 2023 11:14:31.951 AM Isenberg First American Title Docs.pdf https://www.getnotarized.com/api2/jobs/64f76f88f2b9158c1fe14edb/Isenberg%20First%20American%20Title%20Docs.pdf KarhondaWhite@miamibeachfl.gov Wednesday, September 6, 2023 3:22:45.946 PM cd-rom-installation-guide.pdf https://treasuryresources.truist.com/content/dam/treasuryresources/us/en/documents/information-reporting/cd-rom-installation-guide.pdf KarhondaWhite@miamibeachfl.gov Wednesday, September 6, 2023 3:22:46.235 PM cd-rom-installation-guide.pdf https://treasuryresources.truist.com/content/dam/treasuryresources/us/e n/documents/information-reporting/cd-rom-installation-guide.pdf KarhondaWhite@miamibeachfl.gov Thursday, September 7, 2023 10:19:10.283 AM Notary Services Google.png https://exportdownload.canva.com/KarhondaWhite@miamibeachfl.gov Thursday, September 7, 2023 10:19:10.283 AM Notary Services Google.png https://export-download.canva.com/KarhondaWhite@miamibeachfl.gov Thursday, September 7, 2023 10:22:58.889 AM Notary Services Google (1).png https://export-download.canva.com/KarhondaWhite@miamibeachfl.gov Thursday, September 7, 2023 10:22:58.889 AM Notary Services Google (1).png https://export-download.canva.com/KarhondaWhite@miamibeachfl.gov Thursday, September 7, 2023 12:40:43.548 PM AltusGlobalTradeSolutions_SV.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?or KarhondaWhite@miamibeachfl.gov Thursday, September 7, 2023 9:15:25.491 AM 20230901103256.pdf https://mail-attachment.googleusercontent.com/attachment/u/0/?ui=2&ik=b875b01d74&attid=0.1&permmsgid=msg-f:1775846234818564186&th=KarhondaWhite@miamibeachfl.gov Wednesday, September 13, 2023 11:32:06.724 AM E061AA40.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, September 14, 2023 10:21:17.793 AM 67ED04AF.docx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, September 14, 2023 10:21:18.023 AM 67ED04AF.docx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, September 14, 2023 9:58:28.974 AM 2F4069E6.docx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, September 14, 2023 9:58:29.149 AM 2F4069E6.docx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, September 15, 2023 3:05:29.006 PM 2A3A8687.docx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, September 15, 2023 3:05:29.118 PM 2A3A8687.docx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Tuesday, September 19, 2023 3:45:56.273 PM Seller's Docs._ (1).pdf https://www.signingorder.com/files/download/000B761E020BB46452284A81 693842956228 KarhondaWhite@miamibeachfl.gov Tuesday, September 19, 2023 3:49:51.731 PM Docs to Seller.pdf https://www.signingorder.com/files/download/000853E87EA407448E6BF721693836585329 KarhondaWhite@miamibeachfl.gov Wednesday, September 20, 2023 10:52:00.725 AM NOC-Ihosvani Noa Alvarez.PDF.pdf https://www.signingorder.com/files/download/00F1170AA61D88546C3B3841 693906915186 KarhondaWhite@miamibeachfl.gov Wednesday, September 20, 2023 10:52:00.844 AM NOC-Ihosvani Noa Alvarez.PDF.pdf https://www.signingorder.com/files/download/00F1170AA61D88546C3B3841693906915186 KarhondaWhite@miamibeachfl.gov Wednesday, September 20, 2023 12:56:54.199 PM 68023 UPS FROM NOTARY.pdf https://www.signingorder.com/files/download/000755A49274ECF432584951 693837577355 KarhondaWhite@miamibeachfl.gov Wednesday, September 20, 2023 12:56:54.338 PM 68023 UPS FROM NOTARY.pdf https://www.signingorder.com/files/download/000755A49274ECF432584951693837577355 KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:19:15.563 PM ProfitandLoss.pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:19:15.694 PM ProfitandLoss.pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:19:41.140 PM ProfitandLoss (1).pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:19:41.736 PM ProfitandLoss (1).pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:22:06.428 PM ProfitandLoss (2).pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:22:06.494 PM ProfitandLoss (2).pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:25:02.097 PM BalanceSheet.pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov 13 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 407 408 409 410 411412 413414 415 416 417 418 419 420 421 422 423 424 425 426 427 428 429 430 431 432 433434 435436 437 Wednesday, October 4, 2023 3:25:02.381 PM BalanceSheet.pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:25:44.425 PM BalanceSheet (1).pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:25:44.810 PM BalanceSheet (1).pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:31:33.814 PM BalanceSheet.pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/reports KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:31:34.010 PM BalanceSheet.pdf https://c10.qbo.intuit.com/qbo10/v3/company/9130348712372386/report KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:33:30.347 PM MBF Conventional Loan Application 3.24.23 V2.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:33:34.611 PM Use of Funds Template - {Company Name} - V5 - (3-15- 2021).xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, October 4, 2023 3:33:37.220 PM MBF Projections Template_Application.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 10:52:23.058 AM COMPLETE CLOSING PKG.pdf https://www.signingorder.com/files/download/0064227A74CE963487195E41 695208190651 KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 3:36:56.290 PM NSAStudyGuide_2021.pdf https://nna.mycrowdwisdom.com/resource/docs/nna/1616172442097/NSAStudyGuide_2021.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 3:39:21.915 PM SPW_Code_of_Conduct.pdf https://nna.mycrowdwisdom.com/resource/docs/nna/1599079067166/SPW_ Code_of_Conduct.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 4:29:46.080 PM FHA_Non-FDCPA_Non_OR_TX.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3736655&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 4:29:46.164 PM FHA_Non-FDCPA_Non_OR_TX.pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3736655&file=FHA_Non-FDCPA_Non_OR_TX.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 4:29:57.436 PM AssignmentForm2022 (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3736655&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 4:29:57.554 PM AssignmentForm2022 (4).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3736655&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 4:30:19.820 PM AltusGlobalTradeSolutions_SV (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3746883&file=AltusGlobalTradeSolutions_SV.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 4:30:20.143 PM AltusGlobalTradeSolutions_SV (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3746883&file=AltusGlobalTradeSolutions_SV.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 4:30:27.031 PM AssignmentForm2022 (5).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3746883&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Thursday, October 5, 2023 9:11:03.473 AM TaxSys-FF_xnrjnlXyGw.pdf https://miamidade.county-taxes.com/public/business_tax/print_receipt?bt_receipt_id=5578458 KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 1:15:15.699 PM AssignmentForm2022 (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId= 3747487&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 1:15:15.812 PM AssignmentForm2022 (6).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3747487&file=AssignmentForm2022.pdf KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 1:15:22.637 PM SouthEastToyota (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3747487&file=SouthEastToyota.pdf KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 1:15:22.819 PM SouthEastToyota (1).pdf https://www.sandcastlefs.com/pages/orders/agent_document.aspx?orderId=3747487&file=SouthEastToyota.pdf KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 3:42:09.269 PM Onboarding - Signing Agent Set Up Package with TVA (2.6.23).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 4:09:35.200 PM DF9D51C1.xls https://c10.qbo.intuit.com/qbo10/neo/v1/company/9130348712372386/lists/n ame/excel?KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 4:22:35.345 PM Copy of Clients.xls https://c10.qbo.intuit.com/qbo10/neo/v1/company/9130348712372386/lists/name/excel?KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 4:23:19.669 PM 1D5C1A44.doc https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, October 6, 2023 4:24:23.667 PM C0C86D75.doc https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, October 18, 2023 12:11:36.896 PM Marketing Mobile Notary List.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Wednesday, October 18, 2023 12:11:40.639 PM 5E3FD303.xlsx https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Thursday, October 19, 2023 10:48:38.425 AM BiBerk Professional Liability Ins Policy #N9PL880818 05.16.2023 (1).pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov 14 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT 438 439 440 441442443444 445446447448 449450451 452 453 454455 456457458459 460461 462463 464465 466 467468469 470 471 472473 474475476477 Thursday, October 19, 2023 10:52:48.888 AM Copy of Clients.xls https://c10.qbo.intuit.com/qbo10/neo/v1/company/9130348712372386/lists/name/excel?3AOpen%20balance KarhondaWhite@miamibeachfl.gov Thursday, October 19, 2023 10:53:48.064 AM Karhonda_White.pdf https://outlook.office.com/KarhondaWhite@miamibeachfl.gov Friday, October 20, 2023 4:21:47.721 PM ELG_Gori_Ford Asbestos Attorney Client Contract 40% 2023 (5.24.23).docx https://outlook.office.com/karhondawhite@miamibeachfl.gov Friday, October 20, 2023 4:21:48.487 PM ELG_Gori_Ford Asbestos Attorney Client Contract 40% 2023 (5.24.23).docx https://outlook.office.com/karhondawhite@miamibeachfl.gov Friday, October 20, 2023 4:21:51.255 PM ABF26F86.docx https://outlook.office.com/karhondawhite@miamibeachfl.gov Friday, October 20, 2023 4:21:51.378 PM ABF26F86.docx https://outlook.office.com/karhondawhite@miamibeachfl.gov Friday, October 20, 2023 8:56:44.671 AM EIN Update - FAX.pdf https://outlook.office.com/karhondawhite@miamibeachfl.gov Friday, October 20, 2023 8:56:48.179 AM Clearance Letter Exquisite Bookkeping & Tax Solutions LLCpdf.pdf https://outlook.office.com/karhondawhite@miamibeachfl.gov Friday, October 20, 2023 8:57:51.017 AM W9 Exq Notary.pdf https://outlook.office.com/karhondawhite@miamibeachfl.gov Friday, October 20, 2023 8:57:51.075 AM W9 Exq Notary.pdf https://outlook.office.com/karhondawhite@miamibeachfl.gov Thursday, October 26, 2023 2:12:36.062 PM Robertocondoquestionaire.pdf https://business.proof.com/KarhondaWhite@miamibeachfl.gov Wednesday, November 8, 2023 12:33:28.012 PM 293531_file0001.pdf https://s3.amazonaws.com/reoallegiance/jobdocument/2023/10/25/1782269/attacheddocument/job/293531_file0001.pdf KarhondaWhite@miamibeachfl.gov Wednesday, November 8, 2023 11:38:12.104 AM Receivables Assistance Programs.pdf https://www.republicrefund.com/TIC/Reports/ReportPresentation.aspx KarhondaWhite@miamibeachfl.gov Wednesday, November 8, 2023 11:37:45.523 AM Easy Advance Fee Status Report.pdf https://www.republicrefund.com/TIC/Reports/ReportPresentation.aspx KarhondaWhite@miamibeachfl.gov Wednesday, November 15, 2023 3:11:35.044 PM 12051981_23-3769s_docs_loan_u_CustomerUpload.pdf https://www.bancserv.net/KarhondaWhite@miamibeachfl.gov Thursday, November 16, 2023 1:36:55.281 AM 12051981_23-3769s_docs_loan_u_CustomerUpload.pdf https://www.bancserv.net/KarhondaWhite@miamibeachfl.gov Thursday, November 16, 2023 12:33:50.137 AM 12051981_23-3769s_docs_loan_u_CustomerUpload.pdf https://www.bancserv.net/KarhondaWhite@miamibeachfl.gov Friday, November 17, 2023 1:38:32.642 PM Notary Package _ All Pages.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails KarhondaWhite@miamibeachfl.gov Friday, November 17, 2023 10:30:04.276 AM Copied from Order # 70852744 - Tax Certificate Output.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 4:27:15.325 PM Out Reach Letter_RECHELLE WRIGHT.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 4:26:19.750 PM Out Reach Letter_DIGNA ALVAREZ.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:07:09.235 AM $RLLRN6G.pdf https://business.proof.com/KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:06:00.367 AM $RYO70R7.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails.aspx?oid=7353 7628&sub=PACKAGEREADY&sid=18095753 KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:52.963 AM $ROIR20O.pdf https://www.republicrefund.com/TIC/Reports/ReportPresentation.aspx KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:51.853 AM $RJYDYQF.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails.aspx?oid=7353 7628&sub=PACKAGEREADY&sid=18095753 KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:24.092 AM $RDYHWD5.pdf https://www.bancserv.net/KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:12.036 AM $ROX1GVO.pdf https://s3.amazonaws.com/reoallegiance/jobdocument/2023/10/25/1782269/ attacheddocument/job/293531_file0001.pdf KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:10.836 AM $R0VL4FU.pdf https://www.republicrefund.com/TIC/Reports/ReportPresentation.aspx KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:09.005 AM $RXMHZKF.pdf https://ami.firstallegiance.com/downloadjobdocument.cfm?jobId=1782269&doctype=jobAttachDocument&jobdocumentid=3493794 KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:06.375 AM $RXMHZKF.pdf https://ami.firstallegiance.com/downloadjobdocument.cfm?jobId=1782269&doctype=jobAttachDocument&jobdocumentid=3493794 KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:06.312 AM $R0VL4FU.pdf https://www.republicrefund.com/TIC/Reports/ReportPresentation.aspx KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:06.289 AM $RDYHWD5.pdf https://www.bancserv.net/KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:06.284 AM $ROX1GVO.pdf https://s3.amazonaws.com/reoallegiance/jobdocument/2023/10/25/1782 KarhondaWhite@miamibeachfl.gov Wednesday, November 29, 2023 11:05:06.270 AM $RYO70R7.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails.aspx?oid=73537628&sub=PACKAGEREADY&sid=18095753 KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 3:43:34.796 PM Notary Package _ All Pages.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 10:55:01.764 AM Rent Roll.xls https://mail-attachment.googleusercontent.com/attachment KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 10:55:01.393 AM Rent Roll.xls https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 10:44:00.330 AM Rent Roll.xls https://mail-attachment.googleusercontent.com/attachment KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 10:26:34.558 AM Rent Roll.xls https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 10:26:34.470 AM Rent Roll.xls https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov 15 of 16 KARHONDA WHITEDOWNLOADED DOCUMENTS TO MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES APRIL 20, 2023 - JANUARY 8, 2024 1 A B C D E DATE TIME FILE NAME FILE ORIGIN URL INITIATING ACCOUNT478 479480 481 482483484485486487 488 489 490 491 492 493 494 495496497498499500501502 503 504 Thursday, November 30, 2023 10:26:30.688 AM Rent Roll.xls https://mail-attachment.googleusercontent.com/attachmen KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 9:34:11.523 AM Out Reach Letter_DIGNA ALVAREZ.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Thursday, November 30, 2023 9:34:11.497 AM Out Reach Letter_RECHELLE WRIGHT.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Friday, December 1, 2023 4:57:16.952 PM Notary Package _ All Pages.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails KarhondaWhite@miamibeachfl.gov Friday, December 1, 2023 1:35:20.344 PM closing-docs.pdf https://www.signingorder.com/files/download/1FFE9F889772FB1481BB3CD1700143127097 KarhondaWhite@miamibeachfl.gov Friday, December 1, 2023 11:50:56.736 AM MNW Cheer 2023-24.xlsx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Friday, December 1, 2023 11:50:56.729 AM MNW Cheer 2023-24.xlsx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Friday, December 1, 2023 11:49:40.468 AM MNW Cheer 2023-24.xlsx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Friday, December 1, 2023 11:49:40.466 AM MNW Cheer 2023-24.xlsx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Friday, December 1, 2023 11:32:38.211 AM MNW Cheer 2023-24.xlsx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Monday, December 4, 2023 12:56:34.069 PM 304877_adjuster_s_report.pdf https://reoallegiance.s3.amazonaws.com/jobdocument/2023/11/28/1804 KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 10:25:39.283 PM Florida Property Purchase Contract Single Seller-Seller 1 Updated 12-6-22_7800 BYRON AVE.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:26:17.367 PM Florida Property Purchase Contract Single Seller-Seller 1 Updated 12-6-22_7800 BYRON AVE.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:47.293 PM Warranty Deed - Heir 1_Signer 1_7800 BYRON AVE.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:47.265 PM Warranty Deed - Heir 1_Signer 1_7800 BYRON AVE.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:47.263 PM Warranty Deed - Heir 1_Signer 1_7800 BYRON AVE.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:47.228 PM D170DC80.docx https://mail-attachment.googleusercontent.com/attachment/u/0/?ui=2&ik=b875b01d74&attid=0.1&permmsgid=msg-f:1785196255647294175&th=KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:47.204 PM Florida Property Purchase Contract Single Seller-Seller 1 Updated 12-6-22_7800 BYRON AVE.docx https://mail-attachment.googleusercontent.com/attachment/u/0/?ui=2&ik=b875b01d74&attid=0.1&permmsgid=msg-f:1785196255647294175&th=KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:47.119 PM E8C555BB.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:42.684 PM D170DC80.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Wednesday, December 13, 2023 4:25:41.011 PM E8C555BB.docx https://mail-attachment.googleusercontent.com/attachment/KarhondaWhite@miamibeachfl.gov Monday, December 18, 2023 1:05:48.251 PM $RSRGA1R.pdf https://www.signingorder.com/files/download/KarhondaWhite@miamibeachfl.gov Monday, December 18, 2023 1:05:48.247 PM $RMZ9FQF.PDF https://portal.amrock.com/Vendor/SigningAgent/OrderDetails KarhondaWhite@miamibeachfl.gov Friday, January 5, 2024 3:18:53.439 PM 12185309_NotaryConfirmation_242571253.pdf https://bancserv.net/KarhondaWhite@miamibeachfl.gov Friday, January 5, 2024 3:18:40.299 PM 12184734_Seller__39_s_Docs_CustomerUpload.pdf https://bancserv.net/KarhondaWhite@miamibeachfl.gov Friday, January 5, 2024 3:18:37.456 PM 12184733_FedEx_Ship_Manager_-_CustomerUpload.pdf https://bancserv.net/KarhondaWhite@miamibeachfl.gov Monday, January 8, 2024 10:44:06.767 AM 12184733_FedEx_Ship_Manager_-_CustomerUpload.pdf https://bancserv.net/KarhondaWhite@miamibeachfl.gov 16 of 16 CONTENTS OF KARHONDA WHITE’S DOWNLOAD FOLDER ON HER MIAMI BEACH COMPUTER/NETWORK RELATED TO PERSONAL BUSINESSES AS OF AUGUST 1, 2023 PRIOR TO HER DELETION OF ALL DOCUMENTS IN THE DOWNLOAD FOLDER 129 ITEMS 2 3 4 5 OIG COMPOSITE EXHIBIT 17 FACEBOOK EXQUISITE BOOKKEEPING & TAX SOLUTIONS INSTAGRAM EXQUISITE BOOKKEEPING & TAX SOLUTIONS OIG COMPOSITE EXHIBIT 18 FACEBOOK EXQUISITE NOTARY SOLUTIONS INSTAGRAM EXQUISITE NOTARY SOLUTIONS OIG EXHIBIT 19 OIG EXHIBIT 20 OIG COMPOSITE APPENDIX A MIAMI BEACH DEPARTMENT OF HUMAN RESOURCES MEMORANDUM TO: FROM: Joseph Centorino,Inspector General Marla Alpizar,Human Resources Director DATE:July 10,2024 SUBJECT:Administrative actions taken regarding Karhonda White and Angel Lemon As the Human Resources (HR)Department and the Parking Department prepared to hold a pre-disciplinary hearing with Karhonda White with evidence provided by the Inspector General's Office of violations of conducting outside employment during work hours and using City resources,among other potential rules violations,Karhonda White submitted a letter of resignation of employment on June 5,2024.Her resignation was accepted and she was terminated with the designation "resignation pending an investigation."As such,she is not eligible for re-employment with the City of Miami Beach. On June 28,2024,HR and the Public Works Department held a fact-finding meeting with Angel Lemon.In this meeting Ms.Lemon was joined by representatives from her union AFSCME.The actions of Ms.Lemon described in the Inspector General's report and potential ethical and legal violations relate to personal (and not work-related)conduct,for which there are no current formal charges.Ms.Lemon was advised by the HR,that under our rules,she is obliged to report any charges or results of any investigation to the City regarding this matter.Ms.Lemon was reminded that employees are to be governed by the City's Work Rules and the Code of Ethics in the Personnel Rules and City Code.Ms.Lemon was advised that, depending on future ethical and legal charges arising from her actions,that under the City's Personnel Rules,she may be subject to discipline. Effective July 1,2024,Ms.Lemon was administratively moved from her position as Storekeeper II to a different role within the bargaining unit with the same schedule and pay. 6/3/2024 Karhonda S. White 220 NW 140th St Miami, FL 33168 klscook@hotmail.com 305-528-5636 City of North Miami Beach Alberto Venturo, Assistant Director - Parking City of Miami Beach 1755 Meridian Ave Miami Beach, FL 33139 Dear Alberto Venturo, I am writing to formally resign from my position as Sr Management Analyst at City of Miami Beach, effective Friday, June 15, 2024. After careful consideration and due to the current pending investigation, I have come to the conclusion that this decision is best for all parties involved. I want to express my deepest apologies for any issues that have arisen due to my actions. I understand that I violated company technology policies and failed to report outside employment. Although I had no bad intentions, I understand that I should have known better. I have learned valuable lessons from my mistakes, and I take full responsibility for them. I want to emphasize that this situation does not reflect who I am. I have always prided myself on maintaining a good reputation and striving to better myself for the future. Unfortunately, in my efforts to help others, I found myself in this predicament. I hope that my resignation will allow the company to move forward without any further complications. I am committed to ensuring a smooth transition and am willing to assist in any way possible during my notice period. Please let me know how I can help to make this process as seamless as possible for the team. Thank you for the opportunities and experiences I have had at City of Miami Beach. I am grateful for the support and understanding during this time. I wish the company continued success and growth in the future. Sincerely, Karhonda White MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139 Marla Alpizar, Human Resources Director TO: Angel Lemon, Store Keeper II# 16547 FROM: Marla Alpizar, Human Resources Director~'"'---- DATE: July 1, 2024 SUBJECT: Reclassification and transfer of assignment within Public Works Effective Monday, July 1, 2024, you will be transferred and report to the Public Works Sewer Division as an MSW Ill. This action is in accordance with the City's rights, powers, and authorities under Article 6 of the collective bargaining agreement with AFSCME, which allows the City "to direct and manage employees of the City; to hire, promote, transfer, schedule, assign, and retain employees of the City." Furthermore, as per Personnel Rule XI Section1 "Transfers," you are being accorded a Classification Transfer to a vacant MSW Ill classified position for which you are qualified, and for which position you previously held. Both positions are in the AFSCME bargaining unit and both have the classification range A11. Your current pay and your current schedule will both remain the same. Your direct supervisors will be Kristina Nunez, Sewer Field Operations Supervisor, and Ira Walden, Sewer Supervisor. Your previous experience in Water, Sewer, and Stormwaterwill be highly beneficial to both the Infrastructure Division and your professional growth. Your work schedule will remain Monday to Friday, from 7:00 AM to 3:30 PM, with Saturdays and Sundays as your days off. Thank you for your continued dedication and hard work. By signing below, you acknowledge that you have received a copy of this document and that you accept the reassignment without reservation: AFSCME Representative Name AFSCME Representative Signature Date c: Joe Gomez, Public Works Director Lys Desir, Infrastructure Division Director Jorge Maldonado, Infrastructure Division Assistant Director Delray Ireland, AFSCME President We are committed to providing excellent public service and safety to all who live. work. and play in our vibrant, tropical. historic community. OIG COMPOSITE APPENDIX B