Resolution 2024-33085 RESOLUTION NO. 2024-33085
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
INTERIM CITY MANAGER PURSUANT TO REQUEST FOR PROPOSALS
(RFP) NO. 2024-011-WG FOR EMERGENCY MANAGEMENT
ADMINISTRATIVE SUPPORT SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TIDAL BASIN
GOVERNMENT CONSULTING LLC, THE TOP-RANKED PROPOSER; AND IF
UNSUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH THE TOP-
RANKED PROPOSER, AUTHORIZING SIMULTANEOUS NEGOTIATIONS
WITH ICF INCORPORATED, L.L.C., AND INTEGRATED SOLUTIONS
CONSULTING CORPORATION, AS THE TIED SECOND-RANKED
PROPOSERS;AND FURTHER,AUTHORIZING THE INTERIM CITY MANAGER
AND CITY CLERK TO EXECUTE A FINAL AGREEMENT UPON SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on January 31, 2024, the Mayor and City Commission approved an RFP for
Emergency Management Administrative Support Services; and
WHEREAS, on January 31, 2024, RFP 2024-011-WG was issued; and
WHEREAS, on March 26, 2024, the City received proposals from the following ten (10)
firms:
• Continuity Operations Group, LLC
• Disaster Program &Operations, Inc.
• ICF Incorporated, LLC
• Indelible Emergency Management LLC
• Integrated Solutions Consulting, Corporation
• MPACT Strategic Consulting, LLC
• Rostan Solutions, LLC
•Synergy Disaster Recovery
•Tidal Basin Government Consulting, LLC
• Universal Solutions Group, Inc; and
WHEREAS,on April 28, 2024, the proposal submitted by Universal Solutions Group, Inc., -
was withdrawn and, therefore, received no further consideration; and
WHEREAS, on June 3, 2024, the Evaluation Committee comprised of Daniel Alzuri,
Assistant Director, Facilities and Fleet Management Department; Michael Clark, Sanitation
Superintendent, Public Works Department; Vyomie Greene, Assistant Director, Finance
Department; Shari Lipner, Division Administrator, Division of Emergency Management, Fire
Department; and Ramon Suarez, Human Resources Administrator II, Human Resources
Department, convened to consider the responsive proposals received; and
•
WHEREAS, the Committee was provided an overview of the project, information on the
City's Cone of Silence Ordinance, the Government Sunshine Law, general information on the
scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1st ranked—Tidal Basin Government Consulting, LLC
2nd ranked—ICF Incorporated, LLC
2nd ranked— Integrated Solutions Consulting Corporation
4th ranked—Continuity Operations Group, LLC
5th ranked —MPACT Strategic Consulting, LLC
6th ranked—Disaster Program &Operations, Inc.
6th ranked—Synergy Disaster Recovery LLC
8th ranked—Indelible Emergency Management LLC
9th ranked—Rostan Solutions, LLC.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Interim City Manager pursuant to Request
for Proposals (RFP) No. 2024-011-WG for Emergency Management Administrative Support
Services; authorizing the Administration to enter into negotiations with Tidal Basin Government
Consulting LLC, the top-ranked proposer; and if unsuccessful in negotiating an agreement with
the top-ranked proposer, authorize simultaneous negotiations with ICF Incorporated, LLC, and
Integrated Solutions Consulting Corporation, as the tied second-ranked proposers; and further,
authorize the Interim City Manager and City Clerk to execute a final agreement upon successful
negotiations by the Administration.
PASSED AND ADOPTED this ab day of Jaye 2024.
ATTEST:
RAFA E. GRANAD , CITY CLERK STEVEN MEINER, MAYOR
B ,9 APPROVED AS TO
FORM & LANGUAGE
& FO: .CUTION
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Procurement Requests.-C2 F
MIAMI BEACH
COMMISSION MEMORANDUM
j Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: June 26, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2024-011-
WG, FOR EMERGENCY ADMINISTRATIVE SUPPORT SERVICES. (FIRE)
RECOMMENDATION
It is recommended that the City of Miami Beach("City")Mayor and City Commission approve the
Resolution accepting the City Manager's recommendation pursuant to Request for Proposals
(RFP) 2024-011-WG for emergency administrative support services, authorizing the
Administration to enter into negotiations with Tidal Basin Government Consulting LLC, the top-
ranked proposer. If the Administration is not successful in negotiating an agreement with Tidal
Basin Government Consulting LLC, authorizing the Administration to enter into simultaneous
• negotiations with ICF Incorporated LLC, and Integrated Solutions Consulting Corporation,the tied
second-ranked proposers. The Resolution also authorizes the City Manager and the City Clerk to
execute a final Agreement upon successful negotiations by the Administration.
This solicitation is under the cone of silence.
BACKGROUND/HISTORY
In responding to emergencies, such as hurricanes, the City uses various contractors and
consultants to assist and ensure that the expenses incurred are in line with the requirements of
the Federal Emergency Management Agency (FEMA). Compliance with FEMA requirements is a
prerequisite to the City receiving reimbursement for these expenses.
The services provided by the emergency management administrative support services, which is
the purpose of this agenda item, include the expert services needed to support the City's
emergency management needs with preparedness, mitigation, response, and recovery
associated with disaster-related events to maximize available reimbursement.
Accordingly, the Administration developed ari RFP for emergency management administrative
support services to establish a replacement contract once the current contract expires on August
18, 2024_ In an emergency, such as a hurricane, the City requires administrative functions and
support services that are crucial for the effective functioning of emergency management and
response efforts. These services play a vital role in coordinating, organizing, and facilitating
emergency management activities at local, regional, and national levels. Emergency
management administrative support services contribute to the overall coordination,efficiency,and
effectiveness of emergency management efforts, helping the City better prepare for, respond to,
and recover from emergencies and disasters.
Page 107 of 1862
The RFP sought proposals from qualified firms for emergency management administrative
support. The selected consultant will provide services designed to support the City's emergency
management administrative needs with preparedness, mitigation, response, and recovery
associated with disaster-related events.This supportwill facilitate the maximization of federal and
other funding and help the City retain these funds during subsequent project closeouts and audits.
The City is requesting support services from the consultant in the following areas:
• Support the undertaking of damage assessments to maximize recovery efforts.
• Review eligibility issues, and work with the City to develop justifications for submission to
FEMA and other applicable agencies.
• Assist the City in developing an approach to filing and tracking eligible costs.
• Assist in the preparation of project worksheets and web portal submissions based on
actual /estimated costs provided by City departments.
• Assist with identifying cost-effective mitigation opportunities and alternatives(Section 404
and 406 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act), and the
preparation of documentation to secure funding.
• Participate in meetings with FEMA, the State of Florida, and requisite agencies to
negotiate and formulate individual project worksheets and mitigation projects as needed.
• Assist departments having difficulty with their project worksheet claims.
• Assist in determining if any eligible damages have not been identified and submitted for
reimbursement.
• Preparation of appeals.
• Assist with final inspections, project closeouts, and any OIG audits.
• Assist with recovering costs from any other Federal and State agency programs.
• Assist in long-term recovery planning guidance.
ANALYSIS
On January 31, 2024, the Mayor and City Commission approved the issuance of RFP No. 2024-
011-WG for emergency management administrative support services. On January 31, 2024, the
RFP was issued. A voluntary pre-proposal conference to provide information to proposers was
held on February 22,2024.Two (2)addenda were issued, and 107 prospective bidders accessed
the solicitation. RFP responses were due and received on March 26, 2024. The City received ten
(10) proposals from the following firms:
• Continuity Operations Group, LLC
• Disaster Program &Operations, Inc.
• ICF Incorporated, LLC
• Indelible Emergency Management LLC
• Integrated Solutions Consulting, Corporation
• MPACT Strategic Consulting, LLC
• Rostan Solutions, LLC
• Synergy Disaster Recovery
• Tidal Basin Government Consulting, LLC
• Universal Solutions Group, Inc.
On April 28, 2024, Universal Solutions Group, Inc.withdrew its proposal submission and received
no further consideration.
On June 3, 2024, the Evaluation Committee, appointed by the City Manager via Letter to
Commission No. 201-2024, convened to consider the proposals received. The Committee was
comprised of Daniel Alzuri, Assistant Director, Facilities and Fleet Management Department;
Michael Clark, Sanitation Superintendent, Public Works Department; Vyomie Greene, Assistant
Director, Finance Department; Shari Lipner, Division Administrator, Division of Emergency
Page 108 of 1862
Management, Fire Department; and Ramon Suarez, Human Resources Administrator II, Human
Resources Department.
The Committee was provided with an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided with general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP. The results of the Evaluation Committee process are detailed in
Attachment A and resulted in the following rankings:
1st ranked —Tidal Basin Government Consulting, LLC
2nd ranked— ICF Incorporated, LLC
2"d ranked — Integrated Solutions Consulting Corporation
4th ranked—Continuity Operations Group, LLC
5th ranked —MPACT Strategic Consulting, LLC
6th ranked— Disaster Program & Operations, Inc.
6th ranked—Synergy Disaster Recovery LLC
8th ranked— Indelible Emergency Management LLC
9th ranked— Rostan Solutions, LLC
The Evaluation Committee deemed Tidal Basin Government Consulting, LLC ("Tidal Basin"), the
top-ranked proposer, which offered the most compelling combination of experience, technology,
and services. The Evaluation Committee highlighted that as the City's existing service provider,
Tidal Basin brings valuable institutional knowledge. Tidal Basin is currently providing professional
services to the City of Miami Beach to support emergency management, response, recovery,
mitigation, and other support services to assist in the recovery from Hurricane Irma. Tidal Basin
helped facilitate the maximization of potential funding opportunities, expedited the processing of
supplemental funding requests, and helped the City retain awarded funding during subsequent
project closeouts and audits. The evaluation committee also highlighted that Tidal Basin's staff
participated in the activation of the City's EOC supporting operations, including financial,
administrative, and management initiatives. Tidal Basin assisted the City with 25 project
worksheets submitted to FEMA totaling over$11 million in obligated funds.
Tidal Basin is extensively familiar with recovery operations in Florida and has aided over 30
Florida communities to date, guiding their clients through their insurance and FEMA recoveries.
Tidal Basin has experience with emergencies such as hurricanes and major flooding events and
a deep understanding of FEMA and other federal programs, FHWA and FDOT. This intimate
familiarity and level of involvement enables their in-depth understanding of Florida's unique needs
and challenges after catastrophic events. Tidal Basin is qualified to provide the broad array of
services outlined in this RFP, as their team partnered with the City of Miami Beach to deliver these
exact services from 2013 to the present. Some of its Florida clients include Santa Rosa County,
the City of Key West, and the City of Hialeah. All references provided positive feedback.
The Evaluation Committee also deemed ICF Incorporated, LLC ("ICF") and Integrated Solutions
Consulting, Corporation ("Integrated Solutions") well qualified and should be considered if
negotiations with Tidal Basin are not successful.
ICF is a trusted partner of the City, having provided support in the areas of resiliency planning,
federal procurement, and hazard mitigation grants. ICF's knowledge of the City and its staff, along
with its expertise in supporting governmental agencies and communities across Florida, will
provide the City with the right proven partner to recover from any federally declared disaster. With
more than 2 decades of providing proven disaster recovery support, ICF has represented more
than 100 governmental agencies in their recovery of more than $90 billion in funding.
Page 109 of 1862
With a history of supporting Florida clients in their recovery since 2004 and with local Florida staff,
ICF is well equipped to quickly respond to the City's disaster recovery consultant services needs.
Some of its Florida clients include the City of St. Petersburg, the City of Oviedo, and the City of
Tallahassee. All references provided positive feedback.
Integrated Solutions has expertise in the Federal Emergency Management Agency's (FEMA's)
Public Assistance (PA) program and Hazard Mitigation Grant Programs (HMGP), Housing and
Urban Development's Community Development Block Grants for disaster and mitigation (CDBG-
DR and CDBG-MIT), and Individual Assistance (IA). For the past two decades, Integrated
Solutions has helped diverse communities throughout the US obtain and retain over$80 billion in
eligible federal recovery grant funding without negative audit findings.
Integrated Solutions provides the City with a team with disaster recovery expertise and intimate
knowledge of Florida, its communities,and past disasters. Some of its clients include Miami-Dade
County, the City of Sarasota, and the Port of Lake Charles, Louisiana. All references provided
positive feedback.
FISCAL IMPACT STATEMENT
These services are typically required due to an emergency or disaster. At such times, a budget
amendment and/or transfer to the relevant accounts will be necessary. If the services are related
to a natural emergency, the costs are usually eligible for reimbursement by the Federal
Emergency Management Agency (FEMA).
The RFP requested firms specify their proposed administrative support positions and describe
job functions/duties for each. Based on the proposal submitted by Tidal Basin, the top-ranked
firm, staff performed a cost analysis to determine whether the fiscal impact was in the City's best
interest. The cost analysis compared the costs submitted under the RFP to similar line items in
the current contract. For the items compared, it has been determined that the hourly rates
proposed by Tidal Basin have not increased despite an increase in the Consumer Price Index of
22% since the current contract was awarded in August 2019. Therefore, the Administration
believes proceeding with an award is in the best interest of the City.
Services pursuant to the award of this RFP shall be subject to successful negotiations and the
availability of funds approved through the City's budgeting process
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
The Business Impact Estimate (BIE)was published on . See BIE at:
https://www.miamibeachfl.gov/citv-hall/city-clerk/meetinq-notices/
FINANCIAL INFORMATION
Click or tap here to enter text.
CONCLUSION
Based on the foregoing, it is recommended that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with Tidal Basin Government
Consulting, LLC, the top-ranked proposer; further, if the Administration is not successful, in
Page 110 of 1862
negotiating an agreement with Tidal Basin Government Consulting, LLC, authorize the
Administration to simultaneously negotiate with ICF Incorporated, LLC, and Integrated Solutions
Consulting, Corporation, the tied second-ranked proposers; and further, authorizing the City
Manager and the City Clerk to execute a final Agreement upon successful negotiations by the
Administration.
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No No
Was this.Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Procurement
Sponsor(s)
Co-sponsor(s)
Page 111 of 1862
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