Resolution 2024-33162 RESOLUTION NO., 2024-33162
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE INTERIM CITY MANAGER PURSUANT
TO REQUEST FOR QUALIFICATIONS NO. 2024-039-WG, FOR
PROJECT MANAGEMENT SERVICES FOR THE HOMEOWNER
REHABILITATION SERVICES PROGRAM; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH LUMEN
CONSTRUCTION SERVICES, LLC,AS THE TOP-RANKED PROPOSER;
AND FURTHER, AUTHORIZING THE INTERIM CITY MANAGER AND
CITY CLERK TO EXECUTE A FINAL AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on February 21, 2024, the Mayor and City Commission approved the
issuance of an RFQ for Project Management Services for the Homeowner Rehabilitation
Services Program; and
WHEREAS, on February 21, 2024, RFQ 2024-039-WG was issued; and
WHEREAS, on April 8, 2024, the City received a sole proposal from the following
firm:
• Lumen Construction Services, LLC; and
WHEREAS, on June 6, 2024, the Evaluation Committee comprised of Paola
Arboleda, Administrative Support Manager, Office of Housing and Community Services;
Nelson Martinez, Tenant Services Coordinator, Office of Housing and Community
Services; and Jorge Vargas, Project Coordinator, Facilities and Fleet Management
Department, convened to consider the responsive proposal received; and
WHEREAS, the Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance, the Government Sunshine Law, general
information on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1st ranked — Lumen Construction Services, LLC.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission accept the recommendation of the interim City Manager pursuant to Request
for Qualifications no. 2024-039-WG, for Project Management Services for the
Homeowner Rehabilitation Services program; authorize the Administration to enter into
negotiations with Lumen Construction Services, LLC, as the top-ranked proposer; and
further, authorize the interim City Manager and City Clerk to execute a final agreement
upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this ay day of Jf/y 2024.
ATTEST:
JUL2024 ..1 .-----fiet:....,L___
RAFA L E. GRANADO, CITY CLERK STEVEN MEINER, MAYOR
TINCORPJORATED APPROVED AS TO
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City Attorney Date
Procurement Requests -C2 A
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim Executive Director
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
INTERIM CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2024-039-WG, FOR PROJECT MANAGEMENT SERVICES FOR THE
HOMEOWNER REHABILITATION SERVICES PROGRAM; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH LUMEN
CONSTRUCTION SERVICES, LLC, AS THE TOP-RANKED PROPOSER; AND
FURTHER, AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK TO
EXECUTE A FINAL AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION. (HOUSING AND COMMUNITY
SERVICES)
RECOMMENDATION
It is recommended that the Mayor and City Commission (City Commission) approve the
Resolution.
This solicitation is under the cone of silence.
BACKGROUND/HISTORY
The City receives grant funds from various state and federal agencies to administer residential
rehabilitation programs,such as the State of Florida's State Housing Initiatives Partnership(SHIP)
program. The SHIP program provides funds to local governments as an incentive to create
partnerships that produce and preserve affordable homeownership and multifamily housing. The
program was designed to serve very low, low, and moderate-income families.
SHIP funds may be used to fund emergency repairs, new construction, rehabilitation, down
payment and closing cost assistance, impact fees,construction and gap financing, mortgage buy-
downs, acquisition of property for affordable housing, matching dollars for federal housing grants
and programs, and homeownership counseling. The Office of Housing and Community Services
is charged with managing the SHIP funds for the City and, in doing so, identifies properties within
Miami Beach that are eligible to receive funds for residential rehabilitation work.
The City's Homeowner Rehabilitation Services Program provides income-eligible households with
a forgivable loan to make necessary and appropriate repairs to their primary residence (assisted
home). Eligible recipients must live in the assisted home and agree to use the assisted home as
their primary residence for a period of fifteen (15) years. Repairs to the home may include those
necessary to age in place, create energy efficiency, or address code violations. Program funding
is provided through SHIP and the HOME Investment Partnerships Program (HOME). Projects are
not anticipated to exceed seventy thousand dollars ($70,000.00).
On February 5, 2015, the City entered into an Agreement with Gecko Group, Inc. for project
management services relating to the General Building Contractor Rehabilitation Services
Program. The term of the Agreement was for a three (3) year initial term, with two (2) additional
Page 43 of 1750.
one (1)year renewal terms.The Agreement expired on February 4,2020. The Agreement expired
before the COVID-19 pandemic, and the Homeowner Rehabilitation Services Program was
paused until 2022.The program is now fully active,and project management services are required
to address approved work to be awarded as stipulated herein. Therefore, the Administration
requested approval to issue Request for Qualifications (RFQ) 2024-039-WG, for project
management services for the Homeowner Rehabilitation Services Program.
ANALYSIS
On February 21, 2024, the City Commission approved the issuance of RFQ No. 2024-039-WG
for Project Management Services for the Homeowner Rehabilitation Services Program. The RFQ
was released on February 21, 2024, and a voluntary pre-proposal meeting was held on March
14, 2024. One (1) addenda was issued, and 82 prospective bidders accessed the solicitation.
RFQ responses were due and received on April 8, 2024. The City received a sole proposal from
Lumen Construction Services, LLC.
On June 4, 2024, the City Manager appointed the Evaluation Committee via LTC # 224-2024.
The Evaluation Committee convened on June 6, 2024, to consider the proposal received. The
Committee was comprised of Paola Arboleda,Administrative Support Manager, Office of Housing
and Community Services; Nelson Martinez, Tenant Services Coordinator, Office of Housing and
Community Services; and Jorge Vargas, Project Coordinator, Facilities and Fleet Management
Department.
The Committee was provided with an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided with general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ. The evaluation process resulted in the scoring of the proposal as
indicated in Attachment A.
The Evaluation Committee deemed Lumen Construction Services, LLC ("Lumen") qualified for
Homeowner Rehabilitation Services Program project management services. The committee
highlighted Lumen's engineering and construction management experience, including field
management of new construction and remodeling operations, as well as their engineering
services. Lumen's project management experience includes managing installation crews for
simultaneous work trades and multiple active projects, training and developing employees, and
developing and maintaining company project management standards.
Lumen was founded by Rasheed Muslimani, PE, PMP, in 2021 after working in the construction
& engineering industry for over 13 years. Lumen has a strong engineering and construction
management background to provide unique solutions for complicated building ambitions. Some
of their previous project management clients include Miami Dade Parks and Recreation, Treasure
Bay Club Condo Association, and Deering Bay Homeowners Association.All references provided
positive feedback.
FISCAL IMPACT STATEMENT
The City's Local Housing Assistance Plan stipulates that the costs associated with the Consultant
fees cannot exceed a maximum of$5,000 per project.The project management services provided
by this agreement are grant-funded via the Florida Housing Finance Corporation's SHIP and
HOME programs. Fees will be established through the negotiation process. Services pursuant to
the award of this RFQ shall be subject to successful negotiations and the availability of funds.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
Page 44 of 1750
The Business Impact Estimate (BIE)was published on . See BIE at:
https://www.miamibeachfl.gov/city-hall/city-clerk/meetinq-notices/
FINANCIAL INFORMATION
HOME-Homebuyer 8 Homeowner
Rehabilitation: 180-0530-000346-23-404-534-00-00-00-53419
CONCLUSION
Based on the foregoing, the Administration recommends that the Mayor and City Commission
approve the Resolution authorizing the Administration to enter into negotiations with Lumen
Construction Services, LLC, the top-ranked proposer; and further authorize the City Manager and
the City Clerk to execute a final Agreement upon the conclusion of successful negotiations by the
Administration.
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No No •
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Procurement
Sponsor(s)
Co-sponsor(s)
Condensed Title
Award RFQ 2024-039-WG, Project Management Services for Homeowner Rehab Program.
HCS/PR
Page 45 of 1750
ATTACHMENT A
RFQ 2024-039-WG FOR
PROJECT MANAGEMENT
SERVICES FOR THE Paola Arboleda g Nelson Martinez g Jorge Vargas g Low Ea
e i , Aggregate e
i
REHABILITATION SERVICES r� Totals a
PROGRAM
Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal
Lumen Construction Services 100 0 100 _1 100 0 100 1 80 0 80 1 3 1
Quantitative Points
Proposer Veteran's Total Quantitative
Points (Veteran's)
Lumen Construction Services s U
Page 46 of 1750
7/11/2024 3:29 PM
Funding Verification for Project Management Services for the Homeowner Rehabilitation Services
Program not to exceed$5,000
Account#: 180-0530-000346-23-404-534-00-00-00-53419
Available:$186,831.22
••:,a Account Inquiry-OBPIIgIY-City of Miami Beach
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Page 47 of 1750