Resolution 2024-33163 RESOLUTION NO. 2024-33163
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE INTERIM CITY MANAGER PURSUANT
TO REQUEST FOR QUALIFICATIONS NO. 2024-031-WG, FOR PLAN
REVIEW, PLAN EXAMINERS,AND BUILDING INSPECTION SERVICES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH C.A.P. GOVERNMENT, INC. AS THE TOP-
RANKED PROPOSER, IN ORDER TO ESTABLISH A PRIMARY
SERVICE PROVIDER; AND EASTERN ENGINEERING GROUP
COMPANY, AS THE SECOND-RANKED PROPOSER, IN ORDER TO
ESTABLISH A SECONDARY SERVICE PROVIDER; AND FURTHER,
AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK TO
EXECUTE FINAL AGREEMENTS UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on March 13, 2024, the Mayor and City Commission approved to
issue an RFQ for Plan Review, Plan Examiner, and Building Inspection Services; and
WHEREAS, on March 13, 2024, RFQ 2024-031-WG was issued; and
WHEREAS, on April 30, 2024, the City received proposals from the following two
(2) firms:
• C.A.P. Government, Inc.
• Eastern Engineering Group Company; and
WHEREAS, on June 23, 2024, the Evaluation Committee comprised of Cristian
Castro, Administrative Manager, Building Department; Jaime Reyes, Chief Electrical
Inspector, Building Department; and Linette Trigo, Office Associate V, Building
Department., convened to consider the responsive proposals received; and
WHEREAS, the Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance, the Government Sunshine Law, general
information on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1st ranked — C.A.P. Government, Inc.
2nd ranked - Eastern Engineering Group Company
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the Resolution, accept the recommendation of the interim City
Manager pursuant to Request for Qualifications no. 2024-031-WG, for Plan Review, Plan
Examiners, and Building Inspection Services; authorize the Administration to enter into
negotiations with C.A.P. government, Inc., as the top-ranked proposer, in order to
establish a primary service provider; and eastern engineering group company, as the
second-ranked proposer, in order to establish a secondary service provider; and further,
authorize the interim City Manager and City Clerk to execute final agreements upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this 2$ day of •714177-' 2024.
ATTEST:
1-7-V JUL 3 0 2024 .n..
RAFAEL E. GRANADO, CITY CLERK STEVEN MEINER, MAYOR
IMCORP ORATED;;
,�' •.. .�. ..<^ :4 APPROVED AS TO
:2� FORM & LANGUAGE
& FOR EXECUTION
-r I I d Izoz.�h
?).-
4tt City orney DA' Date
Procurement Requests -C2 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim Executive Director
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
INTERIM CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2024-031-WG, FOR PLAN REVIEW, PLAN EXAMINERS, AND BUILDING
INSPECTION SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH C.A.P. GOVERNMENT, INC. AS THE TOPRANKED
PROPOSER, IN ORDER TO ESTABLISH A PRIMARY SERVICE PROVIDER; AND
EASTERN ENGINEERING GROUP COMPANY, AS THE SECOND-RANKED
PROPOSER, IN ORDER TO ESTABLISH A SECONDARY SERVICE PROVIDER;
AND FURTHER,AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK
TO EXECUTE FINAL AGREEMENTS UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION. (BUILDING DEPARTMENT)
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution accepting the
City Manager's recommendation pursuant to RFQ 2024-031-WG, for Plan Review, Plan
Examiners, and Building Inspection services, and authorize the Administration to enter into
negotiations with C.A.P. Government, Inc., as the top-ranked proposer; in order to establish a
Primary service provider and Eastern Engineering Group Company, the second-ranked
proposers; in order to establish a Secondary service provider. The Resolution also authorizes
the City Manager and the City Clerk to execute final Agreements upon the conclusion of
successful negotiations by the Administration.
This solicitation is under the cone of silence.
BACKGROUND/HISTORY
The City's Building Department is charged with ensuring that building and property
development is safe and secure for ail. As described herein, plans review services refer to the
process by which construction documents are reviewed to ensure compliance with applicable
regulations. Similarly, building inspection services refers to those individuals who conduct
inspections of building construction, repair, addition, or alteration projects that require
permitting to ensure compliance with applicable regulations.
On October 7, 2019, pursuant to RFQ 2019-050-WG,the City entered into an agreement with
C.A.P. Government, Inc. to provide plans review and building inspection services. The current
Agreement for these services is scheduled to expire on October 6, 2024. The services offered
through the Agreement are accessed by the Building Department to supplement its
inspectors, examiners, and reviewer staff on either a full-time or part-time basis, within two
weeks of any request by the City.
Page 50 of 1750
In anticipation of the expiring contract, the Administration developed RFQ 2024-031-WG seeking
proposals for the desired services.
ANALYSIS
On March 13, 2024, the Mayor and City Commission approved the issuance of RFQ No.
2024031-WG for Plan Review, Plan Examiner, and Building Inspection Services. The RFQ
was released on March 13, 2024, and a voluntary pre-proposal meeting was held on April 4,
2024. One (1)addenda was issued, and 50 prospective bidders accessed the solicitation.
RFQ responses were due and received on April 30, 2024. The City received two (2) proposals
from the following firms:
• C.A.P. Government, Inc.
• Eastern Engineering Group Company
On May 24, 2024, the City Manager appointed the Evaluation Committee via LTC#204-2024.
The Evaluaiton Committee convened on June 3, 2024, to consider the proposals received.
The Committee was comprised of Cristian Castro, Administrative Manager, Building
Department; Jaime Reyes, Chief Electrical Inspector, Building Department; and Linette Trigo,
Office Associate V, Building Department.
The Committee was provided with an overview of the project and information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was
also provided with general information on the scope of services and a copy of each proposal.
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFQ. The evaluation process resulted in the ranking of proposers
as indicated in Attachment A.
The Evaluation Committee deemed C.A.P. Government, Inc., the top-ranked proposer; which
offered the most compelling combination of experience, technology, and services and has
institutional knowledge as the City's existing service provider. The Evaluation Committee
noted that C.A.P. Government, Inc., has been satisfactorily providing supplemental staffing
services to the City of Miami Beach for the last fifteen (15)years.
C.A.P. Government, Inc., has been outsourcing services to governmental agencies in
MiamiDade County since 1989. They currently serve over seventy-five (75) municipalities and
seven (7)educational institutions. C.A.P. Government, Inc., has over two hundred and eighty
(280+)employees who are fully qualified and licensed by the State of Florida Department of
Business and Professional Regulations and the Miami-Dade Board of Rules and Appeals
(BORA). They are available to provide plan review, inspections, code enforcement, building
officials, and permit Administration services. Some of their other clients include the City of
Weston, the Town of Aventura, the City of Doral, and the City of North Bay Village. All
references provided positive feedback.
The Evaluation Committee also deemed Eastern Engineering Group Company, the
secondranked proposer.
•
Page 51 of 1750
Eastern Engineering Group Company, is a woman-owned Structural and Civil Engineering
consulting firm, located in Doral, Florida. They provide Structural Engineering services to over
twenty (20+) government entities, ten (10)educational clients, and several Federal Aviation
Administration entities across the United States.
While the supplemental staffing services they can provide to the City of Miami Beach are
limited to the discipline of structural engineering services, they have the necessary experience
and recruitment strategy to provide supplemental staffing services should our Primary service
provider not be able to provide a qualified candidate(s) in the Structural Engineering
discipline.
Some of their municipal clients include the City of Miami and the City of Hialeah. All
references provided positive feedback.
FISCAL IMPACT STATEMENT
The Building Department has allocated an estimated $625,000.00 for these services annually.
Fees will be established through the negotiation process. Services pursuant to the award of
this RFQ shall be subject to successful negotiations and the availability of funds approved
through the City's budgeting process.
Does this Ordinance require a Business Impact Estimate? .
(FOR ORDINANCES ONLY)
If applicable,the Business Impact Estimate (BIE)was published on: ..
See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meetinq-notices/
FINANCIAL INFORMATION
410-1510-000312 $625,000.00
CONCLUSION
Based on the foregoing, the Administration recommends that the Mayor and City Commission
approve the Resolution authorizing the Administration to enter into negotiations with C.A.P.
Government, Inc., the top-ranked proposer; in order to establish a Primary service provider
and Eastern Engineering Group Company, the second-ranked proposer; in order to establish
a Secondary service provider; and further, authorize the City Manager and the City Clerk to
execute final Agreements upon the conclusion of successful negotiations by the
Administration.
Applicable Area
Citywide
Page 52 of 1750
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2.481 ti
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s)and principal(s): .
Department
Procurement
Sponsor(s)
Co-sponsor(s)
Condensed Title
Page 53 of 1750
ATTACHMENT A
RFQ 2024.031•WG for Plan
Review,Plans Examiners, o, o,
and Building Inspection Crlstlan Castro32 Jaime Reyes g Limits Trigo Y Low Y
Services ,� a Aa r�ab a
Totals
Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal
C.A.P.Government,Inc. 98 0 98 1 95 0 95 1 98 0 98 1 3 1
Eastern Engineering Group
Company 75 0 75 2 80 0 80 2 80 0 80 2 6 2
Quantitative Points
Proposer Veteran's Total Quantitative
Points (Cost+Veteran's)
CAP.Government,Inc. 5 0
Eastern Engineering Group
Company 5 0
Page 54 of 1750