Resolution 2024-33164 RESOLUTION NO. 2024-33164
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE INTERIM CITY MANAGER PURSUANT
TO REQUEST FOR QUALIFICATIONS NO. 2024-246-WG, REVENUE
ENHANCEMENT STUDY FOR UTILITIES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ISI WATER
COMPANY, AS THE TOP-RANKED PROPOSER; AND FURTHER,
AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK TO
EXECUTE A FINAL AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on April 3, 2024, the Mayor and City Commission approved the
issuance of an RFQ for a Revenue Enhancement Study for Utilities; and
WHEREAS, on April 3, 2024, RFQ 2024-246-WG was issued; and
WHEREAS, on May 22, 2024, the City received a sole proposal from the following
firm:
• ISI Water Company; and
WHEREAS, on June 21, 2024,the Evaluation Committee comprised of Tracy Hejl,
Financial Analyst III, Public Works Department; Bradford Kaine, Sanitation Division
Director; Public Works Department; Jorge Maldonado, Assistant Division Director,
Infrastructure, Public Works Department; Manny Marquez, Assistant Director, Finance
Department; and Giancarlo Pena, Assistant City Engineer, Public Works Department,
convened to consider the responsive proposal received; and
WHEREAS, the Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance, the Government Sunshine Law, general
information on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1st ranked — ISI Water Company
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the interim City Manager pursuant to
Request for Qualifications No. 2024-246-WG, Revenue Enhancement Study for Utilities;
authorize the Administration to enter into negotiations with ISI Water Company, as the
top-ranked proposer; and further, authorize the interim City Manager and City Clerk to
execute a final agreement upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this ail day of �u 2024.
ATTEST:
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RAFAEL GRANADO, CITY CLERK STEVEN MEINER, MAYOR
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City ttorney g Date
Procurement Requests -C2 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
INTERIM CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2024-246-WG, REVENUE ENHANCEMENT STUDY FOR UTILITIES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
ISI WATER COMPANY, AS THE TOP-RANKED PROPOSER; AND FURTHER,
AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK TO EXECUTE
A FINAL AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS
BY THE ADMINISTRATION. (PUBLIC WORKS)
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution accepting the
City Manager's recommendation pursuant to Request for Qualifications (RFQ) 2024-246-WG,
Revenue Enhancement Study for Utilities, and authorize the Administration to enter into
negotiations with ISI Water Company, the sole proposer. The Resolution also authorizes the City
Manager and the City Clerk to execute a final Agreement upon the conclusion of successful
negotiations by the Administration.
This solicitation is under the cone of silence.
BACKGROUND/HISTORY
The City periodically reviews its business components to ensure that operations are being
performed in the most robust and,prudent manner possible. Through an RFQ, the City requested
proposals from qualified firms experienced in conducting revenue enhancement studies, for the
purpose of analyzing the City's utilities services. By way of this study, the City sought to identify
and recover unread, misread, and unmetered water revenues. Additionally, the City sought the
resulting study to culminate in a written analysis wherein the determined cause(s)of revenue loss,
including wastewater service problems, meter-related malfunctions, or lost accounts, are fully
delineated and result in recommendations for future enhancements to correct the problems.
On October 11, 2019, pursuant to Request for Proposals (RFP) 2018-234-JC, the City entered
into an agreement with ISI Water Company to provide a revenue enhancement study for the City's
utilities services,through the Public Works Department. The current Agreement for these services
is scheduled to expire on October 18, 2024.
In anticipation of the expiring contract, the Administration requested approval to issue Request
for Qualifications (RFQ) 2024-246-WG for a revenue enhancement study for utilities.
ANALYSIS
On April 3, 2024, the Mayor and City Commission approved the issuance of RFQ No. 2024-246-
WG for Revenue Enhancement Study for Utilities. The RFQ was released on April 5, 2024, and
Page 57 of 1750
a voluntary pre-proposal meeting was held on April 23, 2024. A total of 32 prospective bidders
accessed the solicitation. RFQ responses were due and received on May 22, 2024. A sole
proposal was received from ISI Water Company (ISI).
On May 24, 2024, the City Manager appointed the Evaluation Committee via Letter to
Commission (LTC) #203-2024. The Evaluation Committee convened on June 21, 2024 to
consider the proposal received. The.Committee was comprised of Tracy Hejl, Financial Analyst
III, Public Works Department; Bradford Kaine, Sanitation Division Director; Public Works
Department; Jorge Maldonado, Assistant Division Director, Infrastructure, Public Works
Department; Manny Marquez, Assistant Director, Finance Department; and Giancarlo Pena,
Assistant City Engineer, Public Works Department.
The Committee was provided with an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided with general information on the scope of services and a copy of the proposal. The
Committee was instructed to score and rank the proposal pursuant to the evaluation criteria
established in the RFQ. The evaluation process resulted in the scoring of the sole proposer as
indicated in Attachment A.
The Evaluation Committee deemed ISI Water Company ("ISI") qualified to conduct revenue
enhancement studies for analyzing the City's utilities. The committee noted that ISI has extensive
experience in the industry and with the City of Miami Beach. As the current service provider, ISI
has a proven track record of delivering savings and improved.processes for the City. Additionally,
the Evaluation Committee highlighted that ISI has proposed an improved reporting process to
provide data more clearly, which will better serve our Public Works Department.
ISI offers solutions to numerous governmental entities nationwide to improve billing accuracy for
all services while preserving public resources. They partner with key staff personnel of the
governmental entity to identify causes of and implement remedies for system inaccuracies and
deficiencies that adversely affect the accuracy of customer fees.
ISI is considered an industry leader, offering a revenue enhancement program to municipal
utilities at no cost, with compensation strictly contingent on contract performance. Some of ISI's
clients include the City of Winter Park, Florida and the City of Orlando, Florida. All references
provided positive feedback.
FISCAL IMPACT STATEMENT
Fees will be established through the negotiation process. It is the City's intent that the fees paid
to the selected consultant(s) will be based on a percentage of the recovered costs. Under the
current agreement for these services, when a utility account results in increased revenue or cost
savings to the City, ISI is entitled to 45%0 of the increased revenue and 10% of the cost savings
for a term of sixty (60) months thereafter.
Click or tap here to enter text.
CONCLUSION
Based on the foregoing, it is recommended that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with ISI Water Company, the
sole proposer, and further authorize the City Manager and the City Clerk to execute an agreement
upon the conclusion of successful negotiations by the Administration.
Applicable Area
Page 58 of 1750
Citywide
Is this a "Residents Right to Know" items Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No No
If so, specify the name of lobbyist(s) and principal(s):
Department
Procurement
Condensed Title
Award RFQ 2024-246-WG, Revenue Enhancement Study for Utilities. PW/PR
Page 59 of 1750
ATTACHMENT A
RFQ 2024 216WO
Revenue Enhancement Tracy HoJI Jorge Maldonado Manny Marquez Giancarlo Pena Bradford Kalne
Study for Utilities g Low
a to a I i ToWa
Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal
ISI Water Company , 100 0 100 1 90 0 90 1 96 0 98 1 90 0 90 1 85 0 85 1 5 1
Quantitative Points
r Veteran's Total Quantitative
Propose
Points (Cost•Veteran's)
III W.I.r Company ! 0
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