Resolution 2024-33166 RESOLUTION NO. 2024-33166
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PURSUANT TO
INVITATION TO NEGOTIATE NO. 2024-289-ND, FOR TRAFFIC
SIGNAL OPTIMIZATION SYSTEM; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS FOR PHASE I
WITH RHYTHM ENGINEERING, LLC, AS THE TOP-RANKED
PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH RHYTHM
ENGINEERING, LLC, AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH 360 NETWORK SOLUTIONS,
LLC, AS THE SECOND-RANKED PROPOSER; FURTHER, IF THE
ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH 360 NETWORK SOLUTIONS, LLC, AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
GRIDMATRIX INC., AS THE THIRD-RANKED PROPOSER; AND
FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AN AGREEMENT FOR PHASE I UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on April 3, 2024, the Mayor and City Commission approved the issuance of
the Invitation to Negotiate (ITN) No. 2024-289-ND for Traffic Signal Optimization System; and
WHEREAS, Invitation to Negotiate No. 2024-289-ND (the "ITN") was released on April
5, 2024; and
WHEREAS, a voluntary pre-proposal meeting was held on April 17, 2024 and April 23,
2024; and
WHEREAS, on June 14, 2024, the City received seven (6) proposals from 360 Network
Solutions, LLC, CHA Consulting, Inc., Flo Artificial Intelligence, Inc., Gridmatrix Inc., Rhythm
Engineering, LLC, Temple, Inc., and Transportation Solutions & Lighting, Inc.; and
WHEREAS, the proposal from Transportation Solutions & Lighting, Inc. was deemed
non-responsive for failure to meet the minimum eligibility requirement of the ITN and was not
further evaluated; and
WHEREAS, on June 20, 2024, The City Manager, via Letter to Commission No. 249-
2024, appointed an Evaluation Committee consisting of the following individuals: Joe L. Gomez,
P.E., Director, Public Works Department; Maria C. Hernandez, Traffic Engineer III, Traffic
Signals and Signs Division, Department of Transportation and Public Works, Miami-Dade
County; Otniel Rodriguez, Assistant Director, Transportation and Mobility Department; and
Ramon Sierra, P.E., Traffic Services Program Engineer, Florida Department of Transportation;
and
WHEREAS, the Evaluation Committee convened on June 27, 2024, to review and score
the proposals; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy of each proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the ITN; and
WHEREAS, the Evaluation Committee process resulted in the ranking of proposers as
follows: Rhythm Engineering, LLC., as the top-ranked proposer; 360 Network Solutions, LLC, as
the second-ranked proposer; Gridmatrix Inc., as the third-ranked proposer; CHA Consulting,
Inc.; as the fourth-ranked proposer; Flo Artificial Intelligence, Inc., as the fifth-ranked proposer;
and Temple, Inc;, as the sixth-ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and analysis, the City Manager concurs with the Evaluation Committee and
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations for Phase I with Rhythm Engineering, LLC, as the top-ranked proposer; further, if
the Administration is not successful in negotiating an agreement with Rhythm Engineering, LLC,
authorizing the Administration to enter into negotiations with 360 Network Solutions, LLC, as the
second-ranked proposer; further, if the Administration is not successful in negotiating an
agreement with 360 Network Solutions, LLC, authorizing the Administration to enter into
negotiations with Gridmatrix Inc., as the third-ranked proposer; and further authorizing the City
Manager and City Clerk to execute an agreement for Phase I upon conclusion of successful
negotiations by the Administration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Negotiate (ITN) No. 2024-289-ND for Traffic Signal Optimization System; authorize the
Administration to enter into negotiations for Phase I with Rhythm Engineering, LLC, as the top-
ranked proposer; further, if the Administration is not successful in negotiating an agreement with
Rhythm Engineering, LLC, authorizing the Administration to enter into negotiations with 360
Network Solutions, LLC, as the second-ranked proposer; further, if the Administration is not
successful in negotiating an agreement with 360 Network Solutions, LLC, authorizing the
Administration to enter into negotiations with Gridmatrix Inc., as the third-ranked proposer; and
further authorize the City Manager and City Clerk to execute an agreement for Phase I upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this ay day of Tu! 2024.
Steven Meiner, Mayor
ATT
JUL4. 3 0 2024 _ �M'`B
Rafael E. Granado, City Clerk _,,, APPROVED AS TO
y FORM & LANGUAGE
� � FOR EXECUTION
Sponsored by Mayor Steven Meiner (INCORP4ORATED) &
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Co-Sponsored by Commissioner David Suarez � °j
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Co-Sponsored by Commissioner Laura Dominguez City Attorney Date
Procurement Requests -C2 E
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: July 24,2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PURSUANT TO INVITATION TO NEGOTIATE NO. 2024-289-ND, FOR
TRAFFIC SIGNAL OPTIMIZATION SYSTEM; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS FOR PHASE I WITH
RHYTHM ENGINEERING, LLC, AS THE TOP-RANKED PROPOSER; FURTHER,
IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH RHYTHM ENGINEERING, LLC, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH 360 NETWORK
SOLUTIONS, LLC, AS THE SECOND-RANKED PROPOSER; FURTHER, IF THE
ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH 360 NETWORK SOLUTIONS, LLC, AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH GRIDMATRIX INC„ AS THE THIRD-
RANKED PROPOSER;AND FURTHER AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AN AGREEMENT FOR PHASE I UPON CONCLUSION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
(TRANSPORTATION)
RECOMMENDATION
The City Administration ("Administration") recommends that the Mayor and City Commission
("City Commission") approve the Resolution.
The solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
The City of Miami Beach attracts millions of visitors annually, which fosters a vibrant economy
and draws a diverse workforce from outside the City. The City's popularity has resulted in traffic
demand exceeding roadway capacity. As a consequence, the City is challenged by persistent
traffic congestion, particularly during peak traffic periods and high-impact periods. The congestion
hampers the flow of traffic, disrupting daily commutes and adversely impacting the quality of life
of residents, visitors, and the workforce.
One of the tools to help manage traffic congestion is to employ an innovative traffic signal
optimization software to develop comprehensive signal timing plans that will more efficiently and
effectively coordinate signalized intersections along major thoroughfares throughout the year and
adjust for seasonal variations. This strategic approach aims to optimize traffic signal timing and
reduce travel times within the City, thus enhancing mobility and ensuring a more pleasant
experience for drivers traveling in the City.
In order to consider proposals for innovative solutions to traffic signal optimization, the
Administration developed Invitation to Negotiate (ITN) 2024-289-ND seeking to award an
agreement with a prospective vendor in two (2) phases. Phase 1 will consist of a short-term pilot
program to be approved by the City Commission. The roadway corridor to be evaluated as part
Page 66 of 1750
of the Phase 1 pilot program, and the terms of the pilot program will be negotiated with the
selected proposer through the negotiation process. Phase 2 of the agreement may include a three
(3) year term, with optional renewal periods, contingent upon approval by the City Commission
and, if applicable, the Florida Department of Transportation ("FDOT") and Miami-Dade County
Department of Transportation and Public Works("DTPW"). It is important to note that Miami-Dade
County has jurisdictional authority and purview over traffic engineering functions and traffic signal
operations and maintenance in Miami-Dade County, including within incorporated municipalities.
Thus, the implementation of any traffic signal optimization system, whether on a pilot or
permanent basis, requires DTPW review and approval.
ANALYSIS
On April 3, 2024, the City Commission authorized the issuance of ITN No. 2024-289-ND, for
Traffic Signal Optimization System. On April 5, 2024, the ITN was issued. A voluntary pre-
proposal conference to provide information to prospective proposers was held on April 17, 2024, '
and on April 23, 2024, five (5) addenda were issued, and 85 prospective bidders accessed the
advertised solicitation. ITN responses were due and received on June 14,2024.The City received
a total of seven (7)proposals from the following firms:
• 360 Network Solutions, LLC
• CHA Consulting, Inc.
• Flo Artificial.Intelligence, Inc.
• Gridmatrix Inc.
• Rhythm Engineering, LLC
• Temple, Inc.
• Transportation Solutions & Lighting, Inc.
The proposal from Transportation Solutions & Lighting, Inc. was deemed non-responsive for
failure to meet the minimum eligibility requirement of the ITN and was not further evaluated.
On June 20, 2024, the City Manager appointed the Evaluation Committee (the "Committee") via
Letter to Commission("LTC")#249-2024.The Committee convened on June 27,2024 to consider
proposals received. The Committee was comprised of Joe L. Gomez, P.E., Director, Public Works
Department; Maria C. Hernandez, Traffic Engineer III, Traffic Signals and Signs Division,
Department of Transportation and Public Works, Miami-Dade County; Otniel Rodriguez,Assistant
Director, Transportation and Mobility Department; and Ramon Sierra, P.E., Traffic Services
Program Engineer, Florida Department of Transportation.
The Committee was provided an overview of the project and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided with general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the ITN. The results of the Evaluation Committee process are detailed in
Attachment A and resulted in the following rankings:
1st ranked—Rhythm Engineering, LLC
2nd ranked—360 Network Solutions, LLC
3rd ranked—Gridmatrix Inc.
4th ranked—CHA Consulting, Inc. •
5th ranked—Flo Artificial Intelligence, Inc.
6th ranked—Temple, Inc.
The Committee deemed Rhythm Engineering, LLC ("Rhythm Engineering") the most-qualified
firm to provide a traffic signal optimization system. The Committee noted that Rhythm
Engineering's experience with both adaptive and non-adaptive systems would be advantageous
Page 67 of 1750
for the City in choosing the most suitable system. The Committee also mentioned that Rhythm
Engineering is not only the manufacturer of In'Sync, the only real-time adaptive system tailored
to the actual demands and delays at intersections, but is also the engineering firm that will provide
the professional services. The Committee emphasized that In'Sync is operational at over 3,200
intersections across 33 states and more than 155 cities in the United States and Canada,
demonstrating Rhythm Engineering's experience in significant improvements in traffic flow and
safety. The Committee also mentioned that Rhythm Engineering has partnered with Ultra
Engineering, which has been working with the Transportation and Mobility Department on the
Intelligent Transportation System ("ITS") and Smart Parking System ("SPS") Design-Build-
Operate-Maintain Project, and thus is familiar with the City's transportation infrastructure. Finally,
the Committee also highlighted that Rhythm Engineering has a working history with the FDOT
and Miami-Dade County, as it has successfully implemented its fully adaptive In'Sync solution for
30 intersections along the SW 8th Street corridor.
Rhythm Engineering, founded in 2005 in Kansas, has consistently innovated in the traffic sector.
For six (6) consecutive years, it was the 64th fastest-growing company on the INC 500 list and
holds five patents for its revolutionary traffic management technologies. Rhythm Engineering
delivers advanced traffic management solutions, including traffic signal timing optimization,
adaptive traffic signal control, vehicle and pedestrian detection, travel time measurement,
connected vehicle technology, and automated data collection. Finally, Rhythm Engineering has
provided similar services to the Maricopa Department of Transportation, the Florida Department
of Transportation, and the Cities of Surprise, Peoria, Glendale, Phoenix, and Scottsdale, among
others. All references provided positive feedback.
The Committee also deemed 360 Network Solutions, LLC and Gridmatrix Inc. well-qualified and
should be considered if the negotiations with Rhythm Engineering, LLC are not successful.
360 Network Solutions, LLC (360ns) was established in October 2012 and has its headquarters
in Marietta, Georgia.The company consists of five divisions: cyber and physical security, program
management, technology and integration, hardware/software distribution, and deployment
services. 360ns has 12 employees, consisting of professional engineers, professional managers,
designers, and certified technical and operational staff who cover the Georgia, Florida, and
Virginia offices. 3b0ns has an extensive, long-lasting history working closely with transportation
and tolling authorities, delivering and supporting advanced traffic signal management and
optimization systems throughout the country.Accordingly, 360ns has provided similar services to
Gwinnett County, the City of Atlanta, and the City of Franklin, among others. All references
provided positive feedback.
Gridmatrix Inc. was co-founded in 2021 by a team of former Apple engineering and operations
colleagues with a combined 22 patents and 100 years of experience at America's leading
technology companies, including Apple, Amazon, and Google. GridMatrix's mission is to help
cities understand their streets through data. GridMatrix's solutions turn any existing or new
roadway sensors into actionable data sources and provide insights that make American
communities safer, greener, and more equitable. Gridmatrix has provided similar services locally
to the City of Sarasota and the Florida Department of Transportation. All references provided
positive feedback.
FISCAL IMPACT STATEMENT
The Transportation and Mobility Department has budgeted $300,000 in its Fiscal Year 2023/2024
Operating Budget to fund a traffic signal optimization pilot program. The final cost of the pilot
program will be established through the negotiation process with the selected vendor. Services
pursuant to the award of this ITN shall be subject to successful negotiations and the availability
of funds approved through the City's budgeting process.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
Page 68 of 1750
The Business Impact Estimate (BIE)was published on . See BIE at:
httbs://www.mia mi beach&oov/citv-hall/citv-clerk/meetino-notices/
FINANCIAL INFORMATION
106-9615-000325-30-403-529-00-00-00 $300,000
CONCLUSION
Based on the foregoing, the Administration recommends that the City Commission approve the
Resolution authorizing the Administration to enter into negotiations for Phase I, with Rhythm
Engineering, LLC, as the top-ranked proposer; further, if the Administration is not successful in
negotiating an agreement with Rhythm Engineering, LLC, authorizing the Administration to enter
into negotiations with 360 Network Solutions, LLC, as the second-ranked proposer; further, if the
Administration is not successful in negotiating an agreement with 360 Network Solutions, LLC,
authorizing the Administration to enter into negotiations with Gridmatrix Inc., as the third-ranked
proposer; and further authorizing the City Manager and City Clerk to execute an agreement for
Phase I upon conclusion of successful negotiations by the Administration.
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Proiect?
No No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s): N/A
Department
Procurement
Sponsor(s)
Mayor Steven Meiner
Co-sponsor(s)
Commissioner David Suarez
Commissioner Laura Dominguez
Condensed Title
Award ITN 2024-289-ND, Traffic Signal Optimization System. (Meiner/Suarez/Dominguez)
TR/PR
Page 69 of 1750
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