Resolution 2024-33183 RESOLUTION NO. 2024-33183
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING SUPPLEMENTAL NOS. 2 AND 3 TO
THE CONSTRUCTION CONTRACT BETWEEN THE CITY AND LEE
CONSTRUCTION GROUP, INC., PURSUANT TO CONTRACT NO. 19-257-06
FOR THE COMMISSION CHAMBER RENOVATION PROJECT, INCREASING
THE TOTAL CONTRACT AMOUNT TO $2,405,481.91; AND FURTHER,
WAIVING, BY A 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, FOR THE PURCHASE, IN THE AMOUNT OF $262,862.65, FOR
THE REMAINDER OF THE NON-CONTRACT ITEMS NECESSARY TO
COMPLETE THE PROJECT.
WHEREAS, pursuant to Resolution No. 2023-32674, adopted by the Mayor and City
Commission on July 26 2023, any task order executed through the Job Order Contracting (JOC)
Services Agreement (No. 2023-096-KB)with a value greater than $2 million; and any task order
including items non pre-priced in the construction price catalog for this contract,with an aggregate
value in excess of$300,000.00 must be subject to approval by the Mayor and City Commission;
and
WHEREAS, on July 31, 2023, the City entered into a contract agreement (JOC 23-
459-01) with Lee Construction Group, Inc. for the renovation of the City Hall Commission
Chambers via ITB No. 2019-257-KB Job Order Contracting Services-Various Trades; and
WHEREAS, the Price Proposal for the base contract between the City and Lee
Construction Group, Inc. was $1,484,786.08, including items non pre-priced in the construction
price catalog in the amount of$611,451.00. All none pre-priced items included complied with the
contract, which requires the contractor to obtain three (3) quotes for each none pre-priced item;
and
WHEREAS, on May 22, 2024, the Facilities and Fleet Management Department executed
Supplemental No. 1 in the amount of $343,412.71 for the project to accommodate several
Construction Change Directives issued by the Architect of Record, increasing the Total Contract
Sum for Contract No. 23-459-01 to $1,828,198.79; and
WHEREAS, the Facilities and Fleet Management Department initiated Supplemental No.
2 in the amount of$424,196.44 for the project to accommodate the integration of a new owner-
requested digital queuing system for the dais, requiring additional infrastructure and coordination
efforts by multiple subcontractors; and including items not pre-priced in the construction price
catalog in the amount of $200,150.49; and wherein all none pre-priced items included were
additions to the scope of the project's original specialty audio visual (NV)equipment vendor; and
WHEREAS,the selection of the project's specialty AN equipment vendor(SoloTech Sales
and Integration USA, Inc.) complied with the original contract, which required the contractor to
obtain three (3) quotes for each none pre-priced item; and
WHEREAS, once posted, Supplemental No. 2 (23-459-01.02) will increase the Total
Contract Sum for Contract No. 23-459-0 to $2,252,395.23; and
WHEREAS, the Facilities and Fleet Management Department initiated Supplemental No.
3 in the amount of $153,086.68 for the purchase and installation of seven additional lighting
fixtures and one additional high definition camera requested by the Production Team at the City's
Communications Department, which included items not pre-priced in the construction price
catalog in the amount of $62,712.16; and wherein all none pre-priced items included were
additions to the scope of the project's original specialty audio visual (AN)equipment vendor; and
WHEREAS,the selection of the project's specialty AN equipment vendor(SoloTech Sales
and Integration USA, Inc.) complied with the original contract, which required the contractor to
obtain three (3)quotes for each none pre-priced item; and
WHEREAS, once posted, Supplemental No. 3 (23-459-01.03) will increase the Total
Contract Sum for Contract No. 23-459-01 to $ 2,405,481.91; and
WHEREAS, all required funding to execute Supplemental Nos. 2 and 3 for the Contract
were requested via the Sixth Amendment to the Capital Budget for Fiscal Year 2024 and adopted
by the Mayor and City Commission via Resolution No. 2024-33069 on May 15, 2024; and
WHEREAS, the Facilities and Fleet Management Department has reviewed the cost
proposals for both Supplemental Nos. 2 and 3 and determined them to be fair and reasonable.
WHEREAS, the Administration recommends approval of these contract amendments in
order to ratify the Contract for Construction associated with the Commission Chamber Renovation
project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the
Administration to execute Supplemental Nos. 2 and 3 to Contract No. 19-257-06 between the City
and Lee Construction Group, Inc. for the Commission Chamber Renovation Project, increasing
the total contract amount to $2,405,481.91; and further waive, by a 5/7ths vote, the formal
competitive bidding requirement, finding such waiver to be in the City's best interest, for the
purchase, in the amount of$262,862.65, for the remainder of the non-contract items necessary
to complete the project.
PASSED AND ADOPTED this ° y day of ../tor 2024.
ATTEST:
Jul3 0 2024 sue_
RAFAEL E. GRANADO, CITY CLERK STEVEN MEINER, MAYOR
�: ''•C�'',,, APPROVED AS TO
'• : FORM&LANGUAGE
IP HATED! &F``•R EXECUTION
kLOR
�� -1)1
9,QC.H 26 � Ci •.�,;:,7'y 2 Date
Resolutions C7 K
MIAMI BEACH
•
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING SUPPLEMENTAL NOS. 2 AND 3 TO THE
CONSTRUCTION CONTRACT BETWEEN THE CITY AND LEE CONSTRUCTION
GROUP, INC., PURSUANT TO CONTRACT NO. 19-257-06 FOR THE
COMMISSION CHAMBER RENOVATION PROJECT, INCREASING THE TOTAL
CONTRACT AMOUNT TO $2,405,481.91; AND FURTHER, WAIVING, BY A 5/7TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH
WAIVER TO BE IN THE CITY'S BEST INTEREST, FOR THE PURCHASE, IN THE
AMOUNT OF $262,862.65, FOR THE REMAINDER OF THE NON-CONTRACT
ITEMS NECESSARY TO COMPLETE THE PROJECT.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution.
BACKGROUND/HISTORY
Pursuant to Resolution No. 2023-32674, adopted by the Mayor and City Commission on July 26
2023, any task order executed through the Job Order Contracting(JOC)Services Agreement(No.
2023-096-KB) with a value greater than $2 million; and any task order including items non pre-
priced in the construction price catalog for this contract, with an aggregate value in excess of
$300,000.00 must be subject to approval by the Mayor and City Commission. This provision
applies uniformly to all JOC Service Agreements.
On July 31, 2023, the City entered into a contract agreement (Contract No. 23-459-01)with Lee
Construction Group, Inc.for the renovation of the City Hall Commission Chambers via JOC Master
Service Agreement(No. 19-257-06).The original contract between the City and Lee Construction
Group, Inc. was $1,484,786.08, which included non-pre-priced items in the construction price
catalog in the amount of $611,451.00. All non-pre-priced items included complied with the
contract, which requires the contractor to obtain three (3)quotes for each non-contract item.
ANALYSIS
In May 2024, the Facilities and Fleet Management Department (the Department) executed
Supplemental No. 1 in the amount of $343,412.71 for the project to accommodate several
construction change directives issued by the Architect of Record, increasing the total for Contract
No. 23-459-01 to $1,828,198.79. Subsequently, the Department initiated Supplemental No. 2 in
the amount of $424,196.44 for the project to accommodate the integration of a new owner-
requested digital queuing system for the dais and lecterns, requiring additional infrastructure and
coordination efforts by multiple subcontractors; and including items not pre-priced in the
construction price catalog in the amount of$200,150.49. Additionally, the Department initiated
Supplemental No. 3 in the amount of $153,086.68 for the purchase and installation of seven
Page 675 of 1750
•
additional lighting fixtures and one additional high-definition camera, which included items not
pre-priced in the construction price catalog in the amount of$62,712.16.
In aggregate, Supplemental Nos. 2 and 3 for the Commission Chamber Renovation Project will
increase the total contract sum for Contract No. 23-459-01 to$2,405,481.91, including items not
pre-priced in the construction price catalog in the total amount of$262,862.65.
The Department has reviewed the cost proposals for both Supplemental Nos. 2 and 3 and
determined them to be fair and reasonable. As such, the Administration recommends approval of
these contract amendments in order to ratify the Contract for construction associated with the
Commission Chamber Renovation project as was previously approved-in the budget amendment
during the May 15, 2024 Commission meeting.
FISCAL IMPACT STATEMENT
The total contract amount is $2,405,481.91, including $874,313.65 in non-contract items
necessary to complete the project. On May 15, 2024, the Mayor and City Commission approved
Resolution No. 2024-33069, the Sixth Capital Budget Amendment, which provided funding to
execute Supplementals Nos. 2 and 3.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
•
If applicable, the Business Impact Estimate(BIE)was published on .
See BIE at: https://www.miamibeachfl.gov/city-hall/citv-clerk/meetinq-notices/
FINANCIAL INFORMATION
Funding for this request is budgeted in City Hall Chamber Renovation project(#61621).
CONCLUSION
Based on the foregoing, the Administration recommends the Mayor and City Commission adopt
the Resolution approving Administration to execute Supplemental Nos. 2 and 3 to Contract No.
23-459-01 between the City and Lee Construction Group, Inc. for the Commission Chamber
Renovation Project, pursuant to Contract No. 19-257-06, increasing the total contract amount to
$2,405,481.91; and further waive, by a 5/7ths vote, the formal competitive bidding requirement
for the final $262,862.65 of non pre-priced items, finding such waiver to be in the City's best
interest.
Applicable Area
South Beach
Is this a "Residents Riqht to Know" items Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Proiect?
Yes No
Page 676 of 1750
Was this Agenda Item initially reauested by a lobbyist which. as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Facilities and Fleet Management
Sponsor(s)
Co-sponsor(s)
Condensed Title
Commission Chamber Renovation Contract Ratification. FF 5/7
Page 677 of 1750