Resolution 2024-33184 RESOLUTION NO.' 2024-33184
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A REVISION TO THE SCOPE OF
WORK .APPROVED IN CONNECTION WITH THE GRANT AGREEMENT
AWARDED TO THE 'FLORIDA INTERNATIONAL UNIVERSITY BOARD.OF
TRUSTEES,A PUBLIC BODY CORPORATE EXISTING UNDER THE LAWS OF
THE STATE OF FLORIDA, ON BEHALF OF THE JEWISH MUSEUM OF
FLORIDA-FLORIDA INTERNATIONAL UNIVERSITY. ("GRANTEE"), . IN
CONNECTION WITH THE, GENERAL OBLIGATION BOND FOR .ARTS &
CULTURE; AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY,
CLERK TO DRAFT AND EXECUTE AMENDMENT 2 ACCORDINGLY.
WHEREAS, at the July 20, 2022 Commission meeting, the Mayor and Commission
approved Resolution No. 2022-32261, authorizing a special election, 'submitting to the electorate
of the City of Miami Beach the question asking whether the. City shall .be authorized to issue
general obligation bonds ("GOB"), not exceeding $159,000,000, to improve facilities for resiliency
of arts and cultural institutions throughout the City, including museums, performance venues,
artistic playgrounds, senior/cultural centers, botanical garden, aquatic sculpture park, and related
artist/workforce housing; and .
•
WHEREAS, on November 8, 2022,.the voters of the City of Miami.Beach approved the
issuance of a General Obligation Bond for Arts & Culture in the not,to exceed amount of $159
million;'and
WHEREAS, at the November 16, 2022 Commission meeting, the Mayor and Commission
approved Resolution No. 2022-32405 directing the Administration and-City Attorney's Office to
negotiate and secure public benefits for residents of the City as part of the grant agreements with
cultural arts organizations that will receive G.O. Bond for Arts & Culture funds; and
WHEREAS, on March 27, 2023, the City Commission adopted Resolution No. 2023-
32523 approving the template for the Grant Agreement to be signed by grant recipients(Approved
Grant Agreement Template); and
WHEREAS, on April 28, 2023, the City Commission adopted'Resolution No. 2023-32592
accepting the recommendations of the Finance and Economic Resiliency Committee ("FERC")
for Tranche 1 in the not-to-exceed amount of $101,700,000, ' Resolution No: 2023-32593
approving revisions to the Grant Agreement Template, and Resolution No.2023-32594 approving
the additional public benefits proffered by each of the cultural arts organizations or entities that
will receive Arts & Culture G.O. Bond funds or that will directly benefit from capital projects paid
for with bond funding; and
WHEREAS, on May 17 and June 28, 2023, the first and second public hearings of the
bond issuance were held; and
WHEREAS, on July 26, 2023, the City Commission adopted Resolution No. 2023-32691
approving a first amendment to the Grant Agreement Template, allowing for the advancing of
grant award funds pursuant to.the Grant Agreements previously approved in connection with the
General Obligation Bond for Arts & Culture; and
WHEREAS, the final list of projects approved as part of the General Obligation Bond for
Arts & Culture included a $750,000 allocation for the Jewish Museum facility; and
WHEREAS, the scope of work was further defined as part of the Grant Agreement
executed on December 20, 2023, and is attached to the Commission Memorandum as Exhibit 1;
and
WHEREAS,the Jewish Museum of Florida (the "Grantee") has requested the deletion of
certain scopes of work to be able to perform a full replacement of the facility's air conditioning
("AC") system, which was unforeseen and is now time sensitive; and
WHEREAS, the Grantee's formal request is attached to the Commission Memorandum
as Exhibit 2; and
WHEREAS, the total estimated cost of the AC replacement, according to the Grantee, is
$300,000, and the total estimated cost of the scope of work to be removed is $307,000; and
WHEREAS, there is no cost to the City for this request—the Grantee will be responsible
for all costs in excess of amounts approved by the City and will remain in full compliance with the
terms and conditions of the approved grant agreement; and
WHEREAS, as per sections 1.2, 2.1 and 7.3 of the Grant Agreement, City Commission
approval is required for any alterations to the previously approved scope of work; and
WHEREAS, the City's Bond Counsel and Tax Advisor have reviewed the request and
have no objections; and
WHEREAS, the G.O. Bond Oversight Committee reviewed the request at the July 18,
2024 meeting and has no objections.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve a revision to the scope of work approved in connection with the Grant
Agreement awarded to the Florida International University Board of Trustees, a public body
corporate existing under the laws of the State of Florida, on behalf of the Jewish Museum of
Florida-Florida International University ("Grantee"), in connection with the General Obligation
Bond for Arts & Culture; and further, authorize the City Manager and City Clerk to draft and
execute Amendment 2 accordingly.
PASSED and ADOPTED this 019 day of 'J 1 , 2024.
.E;y.,even Meiner, Mayor
ATTES . i-`I
•
/ ,
�:Ib(ORO�AiED`
APPROVED AS TO
111 3 0 202 " ,4 •••.. . ^-' FORM & LANGUAGE
Rafael E. Granado, City Clerk & FOR EXECUTION
GID ),o 11 zoz�
City Attorney( Date
Resolutions - C7 L
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A REVISION TO THE SCOPE OF WORK
APPROVED IN CONNECTION WITH THE GRANT AGREEMENT AWARDED TO
THE FLORIDA INTERNATIONAL UNIVERSITY BOARD OF TRUSTEES, A PUBLIC
BODY CORPORATE EXISTING UNDER THE LAWS OF THE STATE OF FLORIDA,
ON BEHALF OF THE JEWISH MUSEUM OF FLORIDA-FLORIDA INTERNATIONAL
UNIVERSITY("GRANTEE"), IN CONNECTION WITH THE GENERAL OBLIGATION
BOND FOR ARTS & CULTURE; AND FURTHER, AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO DRAFT AND EXECUTE AMENDMENT 2
ACCORDINGLY.
RECOMMENDATION
It is recommended that the Mayor and City Commission adopt the Resolution.
BACKGROUND/HISTORY
•
At the July 20, 2022 City Commission meeting, the Mayor and City Commission approved
Resolution No. 2022-32261, authorizing a special election, submitting to the electorate of the City
of Miami Beach the question asking whether the City shall be authorized to issue general
obligation bonds (GOB), not exceeding $159,000,000, to improve facilities for resiliency of arts
and cultural institutions throughout the City, including museums, performance venues, artistic
playgrounds, senior/cultural centers, botanical garden, aquatic sculpture park, and related
artist/workforce housing.
On November 8, 2022,the voters of the City of Miami Beach approved the issuance of a General
Obligation Bond for Arts &Culture in the not to exceed amount of$159 million. •
At the November 16, 2022 City Commission meeting, the Mayor and City Commission approved
Resolution No. 2022-32405 directing the Administration and City Attorney's Office to negotiate
and secure public benefits for residents of the City as part of the grant agreements with cultural
arts organizations that will receive G.O. Bond for Arts& Culture funds.
On March 27, 2023, the City Commission adopted Resolution No. 2023-32523 approving the
template for the Grant Agreement to be signed by grant recipients (Approved Grant Agreement
Template).
On April 28, 2023, the City Commission adopted the following Resolutions related to the.Arts &
Culture G.O. Bond:
• Resolution No.2023-32592 accepting the recommendations of the Finance and Economic
Resiliency Committee(FERC)for Tranche 1 in the not-to-exceed amount of$101,700,000
(including grant amounts for the following projects: Workforce Housing, New World
Page 680 of 1750
Symphony, Holocaust Memorial, Miami Beach Hispanic Community Center, the
Wolfsonian and the Jewish Museum of Florida).
• Resolution No. 2023-32593 approving revisions to the Grant Agreement Template.
• Resolution No. 2023-32594 approving the additional public benefits proffered by each of
the cultural arts organizations or entities that will receive Arts & Culture G.O. Bond funds
or that will directly benefit from capital projects paid for with bond funding.
On May 17 and June 28, 2023, the first and second public readings of the bond issuance
resolution were held.
On July 26, 2023, the City Commission adopted Resolution No. 2023-32691 approving a first
amendment to the Grant Agreement Template, allowing for the advancing of grant award funds
pursuant to the Grant Agreements previously approved in connection with the G.O. Bond for Arts
& Culture.
ANALYSIS
The final list of projects approved as part of the General Obligation Bond for Arts & Culture
included a $750,000 allocation for the Jewish Museum facility.
The scope of work was further defined as part of the Grant Agreement executed on December
20, 2023. The detailed scope of work is attached herein as Exhibit 1.
The Jewish Museum of Florida(the Grantee)has requested the deletion of certain scopes of work
to be able to perform a full replacement of the facility's air conditioning (AC) system, which was
unforeseen and is now time sensitive. The Grantee's formal request is included herein as Exhibit
2. There is no cost to the City for this request.
The total estimated cost of the AC replacement, according to the Grantee, is $300,000, and the
total estimated cost of the scope of work to be removed is $307,000. The Grantee will be
responsible for all costs in excess of amounts approved by the City and will remain in full
compliance with the terms and conditions of the approved grant agreement.
As per sections 1.2, 2.1 and 7.3 of the Grant Agreement, City Commission approval is required
for any alterations to the previously approved scope of work.
The City's Bond Counsel and Tax Advisor have reviewed the request and have no objections.
The G.O. Bond Oversight Committee will be reviewing the request at the July 18, 2024 meeting.
Their recommendation will be provided as Exhibit 3 via Supplemental Agenda.
FISCAL IMPACT STATEMENT
N/A
FINANCIAL INFORMATION
N/A
CONCLUSION
Page 681 of 1750
The Administration recommends the adoption of this Resolution approving a revision to the scope
of work approved in connection with the Grant Agreement awarded to the Florida International
University Board of Trustees, a public body corporate existing under the laws of the State of
Florida, on behalf of The Jewish Museum of Florida-Florida International University ("Grantee"),
in connection with the General Obligation Bond for Arts & Culture; and further, authorizing the
City Manager and City Clerk to draft and execute Amendment 2 accordingly.
Applicable Area
South Beach
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No Yes
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s)and principal(s):
Department
G.O. Bond Program
Sponsors)
Co-sponsor(s)
Attachments:
Exhibit 1: Current Scope of Work
Exhibit 2: Scope Change Request
Exhibit 3: G.O. Bond Oversight Committee Recommendation (to be provided via Supplemental
Agenda)
Page 682 of 1750
DocuSign Envelope ID:DA1 FBOE6-6E30-400E-9832-F18EIB829408
Exhibit 1
EXHIBIT C
BUDGET,FUNDING SOURCES AND CASH FLOW SCHEDULE
Upon receipt, funds can be deployed for construction and development within the range of six to
twelve months. It is estimated that the aforementioned improvements will take approximately one to
two years to complete.
Exterior lurjruvernents Landscape $ 10,000
Tree Removal/replanting $ 10,000
6 new sconces $ 5,000
Lawn sprinkler $ 5,000
Replace Tile on Front Steps $ 35,000
New&refurbish railings $ 10,000
Exterior lighting-parkingLED $ 7,500
Exterior lighting-building $ 35,000
Replace Sign Board $ 1,500
Parking lot security fences $ 50,000
Security Bollards } 35,000
Paint exterior $ 50,000
Emergency generator $ 60,000
Collections Repair and paint stairwell $ 2,500
Replace flooring $ 5,000
Replace furniture $ 7,500
Create Storage $ 3,500
Replace lighting LED $ 2,000
Paint $ 2,000
Window coverings 5 1,000
Fire Protection upgrade at Collection; $ 15,000
301 Building Install new lighting control system in Gallery $ 10,000
New exhibit&cove lighting fixtures LED 5 50,000
Purchase new man-lift $ 15,000
Repair and paint stairwells and lower areas $ 10,000
Pump system upgrade $ 5,000
Lighting at stain glass interior $ 5,000
311 Building Install new lighting control system in Gallery $ 10,000
New exhibit lighting tixtures LED 5 25,000
Create Storage in 311 Lobby $ 4,000
Kitchen/Receiving Replace Dish washer $ 1,000
Build storage Cabinets $ 8,000
BMG Upgrade Lighting Exhibits $ 15,000
Acoustical upgrades $ 20,000
Contingency $ 42,600
$ 573,100
Architectural Plans 10% $ 57,310
Permits $ 4,970
GC OH&P 20% $ 114,620
TOTAL $ 750,000
Highlighted items to be removed from original scope.
Page 685 of 1750
FIU Jewish Museum of Florida Exhibit 2
FLORIDA I\l'FR'�AT1O\AL UNIVERSITY
June 4,2024
TO: Karen Rivo, Chair and G.O. Bond Oversight Committee and Maria Hernandez, G.O. Bond
Program Director
FROM: Susan Gladstone Pasternack, Executive Director, Jewish Museum of Florida-FIU
The Jewish Museum of Florida is formally requesting the deletion of certain scopes of work
originally requested from the G.O. Bond to be able to perform a full replacement of the museum's
air conditioning(A.C.)system,which was not broken at the time of application.A functional A.C. is
essential to the operation of the museum and the preservation of the museum's artifacts.The total
estimated coast of the A.0 is$300,000.00 while the scope of the work to be removed is
$307.000.00.There is no cost to the city for this request.
We respectfully submit this letter for your consideration.
- v
Susan Gladstone Pasternack, MSW
Executive Director
Jewish Museum of Florida-F!U
Fill "Great Colleges to Work For- " " l` •� A�' AMERICA'S
With hOaOt rD!: clist,rLtion in .1!I Catf_'cy:,rk•s :'- -� HEST RS
Br Worlds Meal EMPLOYERS
Haa+Ro .
301 Washington Avenue • Miami Beach.FL 33139-6965 •Tel:305-672-5044 • Fax: 305-672-5933 • jmof.fiu.cdu
Page 686 of 1750
ATTACHMENT 2
Estimated Cost
SCOPE TO BE ADDED:
Air Conditioning Replacement $ 300,000
Total scope to be added 300,000
SCOPE TO DELETED:
Tree Removal/replanting $ (10,000)
Replace Tile on Front Steps (35,000)
New& refurbish railings (10,000)
Exterior lighting- building (35,000)
Replace Sign Board (1,500)
Parking lot security fences (50,000)
Emergency generator (60,000)
Repair and paint stairwell (2,500)
Create Storage (3,500)
FireProtection upgrade at Collections (15,000)
Install new lighting control system in Gallery (10,000)
Pump system upgrade (5,000)
Install new lighting control system in Gallery (10,000)
New exhibit lighting fixtures LED (25,000)
Upgrade Lighting Exhibits (15,000)
Acoustical upgrades (20,000)
Total scope to be deleted (307,500)
TOTAL SURPLUS(TO BE ADDED TO CONTINGENCY) $ (7,500)
Page 687 of 1750
Agenda Item c 7L
Date 7 ay.2cf
M AM BEACH
OFFICE OF THE CITY CLERK
LTC# 310-2024 LETTER TO COMMISSION
TO: Honorable Mayor Steven Meiner and Members of the City Commission
r
FROM: Rafael Granado, City Clerk
DATE: July 19, 2024
SUBJECT: G.O. Bond Oversight Committee Motion
City Commission Item C7 L—Exhibit 3
Grant Agreement Scope Change—Jewish Museum of Florida
On July 18, 2024, the G.O. Bond Oversight Committee made a motion endorsing the Jewish Museum
of Florida's request to delete certain scopes of work to be able to perform a full replacement of the
facility's air conditioning system.
Motion made by Jason Koslowe
Motion seconded by Kate Mosely
Motion passed 7-0
1 member absent
1 member not part of quorum
Voting Members part of quorum:
Karen Rivo (Chair), Bruce Halpryn, Dana Martorella, Jack Glottmann, Jason Koslowe, Kate Mosely,
Laura Veitia,
Voting Members not part of quorum: Shari Gurkin
Voting Members absent: Dennis Scholl
Non-Voting Members present: David Sexton, Donald Goldberg, Isaiah Mosely, Jack Benveniste
Non-Voting Members absent: Adam Kravitz
Questions, regarding the motion, may be directed to Maria Hernandez, G.O. Bond Program
Director and G.O. Bond Oversight Committee liaison, at MariaHernandezmiamibeachfl.qov or
by calling extension #22584.
RG/MH