Resolution 2024-33185 RESOLUTION Nal 2024-33185
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE'CITY OF
MIAMI BEACH, FLORIDA, APPROVING A REVISION TO THE .SCOPE OF
WORK APPROVED IN CONNECTION WITH THE GRANT AGREEMENT
AWARDED TO NEW WORLD SYMPHONY, INC. ("GRANTEE"), IN
CONNECTION WITH THE GENERAL OBLIGATION BOND FOR ARTS &
CULTURE; AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO DRAFT AND EXECUTE AMENDMENT 2 ACCORDINGLY.
WHEREAS, at the July 20, 2022 Commission meeting, the Mayor and Commission
approved Resolution No. 2022-32261, authorizing a special election, submitting to the,electorate
of the City of Miami Beach the question asking whether the City shall be authorized:to issue
general obligation bonds ("GOB"), not exceeding $159,000,000, to improve facilities for resiliency
of arts and cultural institutions throughout the City, including museums, performance venues,
artistic playgrounds, senior/cultural centers, botanical garden, aquatic sculpture park, and related
artist/workforce housing; and
WHEREAS, on November 8, 2022, the voters of the City of Miami Beach approved the
issuance of a General Obligation Bond for Arts & Culture in the not to exceed amount of.$159
million; and
WHEREAS, at the November 16, 2022 Commission meeting, the Mayor and Commission
approved Resolution No. 2022-32405 directing the Administration and City Attorney's.Office to
negotiate and secure public benefits for residents of the City as part of the grant agreements with
cultural arts organizations that will receive G.O. Bond for Arts &'Culture funds;and
WHEREAS, on March 27, 2023, the'City Commission adopted Resolution :No. 2023-
32523 approving the template for the Grant Agreement to be signed by grant recipients(Approved
Grant Agreement Template); and
WHEREAS, on April'28, 2023, the City Commission adopted Resolution No. 2023-32592
accepting the recommendations of the Finance and Economic Resiliency Committee ("FERC")'
for Tranche .1 in the not-to-exceed amount of $101,700,000, Resolution No. 2023-32593
approving revisions to the Grant Agreement Template, and Resolution No.'2023-32594 approving
the additional public benefits'proffered by each of the cultural arts organizations or entities that
will receive Arts&' Culture G.O. Bond funds or that will directly benefit from capital projects paid
for with bond funding; and
WHEREAS, on May 17 and June 28, 2023, the first and second public hearings of the
bond issuance were held; and
WHEREAS, on July 26, 2023, the City Commission adopted Resolution No. 2023-32691
approving a first amendment to the Grant Agreement Template, .allowing for the advancing of
grant award funds pursuant to the Grant Agreements previously approved in connection with the
General Obligation Bond for Arts & Culture; and
WHEREAS, the final list of projects approved as part of the General Obligation Bond for
.Arts & Culture included a $5.7 million allocation for the New World Symphony facility; and
WHEREAS, the scope of work, as approved by the City Commission included a$750,000
allocation for a new pergola at the Roof Garden; and
WHEREAS, the detailed scope of work, as approved in the Grant Agreement executed on
October 11, 2023, is attached to the Commission Memorandum as Exhibit 1 accompanying this
Resolution; and
WHEREAS, the New World Symphony ("Grantee") has requested the substitution of the
pergola scope of work for the replacement of the cameras and robotic control system in the
Michael Tilson Performance Hall; and
WHEREAS, the Grantee's formal request is attached to the Commission Memorandum
as Exhibit 2; and
WHEREAS, the total estimated cost of the new cameras and robotic control system,
according to the Grantee is $1,545,051; and
WHEREAS, there is no cost to the City for this request—the Grantee will be responsible
for all costs in excess of amounts approved by the City, and will remain in full compliance with the
terms and conditions of the approved Grant Agreement; and
WHEREAS, as per sections 1.2, 2.1 and 7.3 of the Grant Agreement, City Commission
approval is required for any alterations to the previously approved scope of work; and
WHEREAS, the City's Bond Counsel and Tax Advisor have reviewed the request and
have no objections; and
WHEREAS, the G.O. Bond Oversight Committee reviewed the request at the July 18,
2024 meeting and have no objections.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve a revision to the scope of work approved in connection with the Grant
Agreement awarded to the New World Symphony, Inc. ("Grantee"), in connection with the General
Obligation Bond for Arts& Culture; and further, authorize the City Manager and City Clerk to draft
and execute Amendment 2 accordingly. TT
PASSED and ADOPTED this 2y day of JNS , 2024.
Steven Meiner, Mayor
ATTEST: - ;` JUL3 a 2024
/4; /
Rafael E. Granado, City Clerk
APPROVED AS TO
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FORM & LANGUAGE
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City Attorney Date
Resolutions -C7 M
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rickelle Williams, Interim City Manager
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A REVISION TO THE SCOPE OF WORK
APPROVED IN CONNECTION WITH THE GRANT AGREEMENT AWARDED TO
NEW WORLD SYMPHONY, INC. ("GRANTEE"), IN CONNECTION WITH THE
GENERAL OBLIGATION BOND FOR ARTS & CULTURE; AND FURTHER,
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO DRAFT AND
EXECUTE AMENDMENT 2 ACCORDINGLY.
RECOMMENDATION
It is recommended that the Mayor and City Commission adopt the Resolution.
BACKGROUND/HISTORY
At the July 20, 2022 City Commission meeting, the Mayor and City Commission approved
Resolution No.2022-32261, authorizing a special election, submitting to the electorate of the City
of Miami Beach the question asking whether the City shall be authorized to issue general
obligation bonds (GOB), not exceeding $159,000,000, to improve facilities for resiliency of arts
and cultural institutions throughout the City, including museums, performance venues, artistic
playgrounds, senior/cultural centers, botanical garden, aquatic sculpture park, and related
artist/workforce housing.
On November 8, 2022, the voters of the City of Miami Beach approved the issuance of a General
Obligation Bond for Arts & Culture in the not to exceed amount of$159 million.
At the November 16, 2022 City Commission meeting, the Mayor and City Commission approved
Resolution No. 2022-32405 directing the Administration and City Attorney's Office to negotiate
and secure public benefits for residents of the City as part of the grant agreements with cultural
arts organizations that will receive G.O. Bond for Arts & Culture funds.
On March 27, 2023, the City Commission adopted Resolution No. 2023-32523 approving the
template for the Grant Agreement to be signed by grant recipients (Approved Grant Agreement
Template).
On April 28, 2023, the City Commission adopted the following Resolutions related to the G.O.
Bond for Arts &Culture:
• Resolution No.2023-32592 accepting the recommendations of the Finance and Economic
Resiliency Committee(FERC)for Tranche 1 in the not-to-exceed amount of$101,700,000
(including grant amounts for the following projects: Workforce Housing, New World
Symphony, Holocaust Memorial, Miami Beach Hispanic Community Center, the
Wolfsonian and the Jewish Museum of Florida).
Page 688 of 1750
• Resolution No. 2023-32593 approving revisions to the Grant Agreement Template.
• Resolution No. 2023-32594 approving the additional public benefits proffered by each of
the cultural arts organizations or entities that will receive Arts & Culture G.O. Bond funds
or that will directly benefit from capital projects paid for with bond funding.
On May 17, 2023 and June 28, 2023, the first and second public readings of the bond issuance
resolution were held.
On July 26, 2023, the City Commission adopted Resolution No. 2023-32691 approving a first
amendment to the Grant Agreement Template, allowing for the advancing of grant award funds
pursuant to the Grant Agreements previously approved in connection with the General Obligation
Bond for Arts & Culture.
ANALYSIS
The final list of projects approved as part of the G.O. Bond for Arts & Culture included a $5.7
million allocation for the New World Symphony facility.
The scope of work, as approved by the City Commission included a$750,000 allocation for a new
pergola at the Roof Garden. The detailed scope of work, as approved in the Grant Agreement
executed on October 11, 2023, is included herein as Exhibit 1.
The New World Symphony ("Grantee") has requested the substitution of the pergola scope of
work for the replacement of the cameras and robotic control system in the Michael Tilson
Performance Hall. The Grantee's formal request is included herein as Exhibit 2. There is no cost
to the City for this request.
The total estimated cost of the new cameras and robotic control system, according to the Grantee,
is$1,545,051. The Grantee will be responsible for all costs in excess of amounts approved by the
City and will remain in full compliance with the terms and conditions of the approved grant
agreement.
As per sections 1.2, 2.1 and 7.3 of the Grant Agreement, City Commission approval is required
for any alterations to the previously approved scope of work.
The City's Bond Counsel and Tax Advisor have reviewed the request and have no objections.
The G.O. Bond Oversight Committee will be reviewing the request at the July 18, 2024 meeting.
Their recommendation will be provided as Exhibit 3 via Supplemental Agenda.
FISCAL IMPACT STATEMENT
N/A
FINANCIAL INFORMATION
N/A
CONCLUSION
The Administration recommends the adoption of this Resolution approving a revision to the scope
of work approved in connection with the Grant Agreement awarded to the New World Symphony,
inc., in connection with the General Obligation Bond for.Arts & Culture; and further, authorizing
the City Manager and City Clerk to draft and execute Amendment 2 accordingly.
• Page 689 of 1750
Applicable Area
South Beach
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No Yes
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481.
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s)and principal(s):
Department
G.O. Bond Program
Sponsor(s)
Co-sponsor(s)
Attachments:
Exhibit 1: Current Scope of Work
Exhibit 2: Scope Change Request
Exhibit 3: G.O. Bond Oversight Committee Recommendation (to be provided via Supplemental
Agenda)
Page 690 of 1750
Exhibit 1
EXHIBIT C
BUDGET,FUNDING SOURCES AND CASH FLOW SCHEDULE
Original Cash Flows
Project Description Budget Start End
Exterior Paint and Stucco 250,000 May 2023 Aug 2023
Replace Acoustical Panels 150,000 May 2023 Sep 2023
Replace Main Fire Alarm Panels 255,000 June 2023 July 2024
Facility-Wide Power Stabilization 150,000 Jun 2023 Jun 2024
Flood Barriers 650.000 Aug 2023 Sep 2024
New Pergola(Trellis)for Roof Garden 750,000 May 2024 Sep 2025
Acoustical Resurfacing of Performance Hall Sails 500,000 Jun 2024 Sep 2024
Elevator Modernization 750,000 May 2023 Sep 2026
Mark-Ups 1,355,072
Contingency 869,928 Sep 2026
Totals 5 700000
Notes
1. Current budget based on proposals and discussions with valous contractors,or estimated.
2. All costs subject to change until contracts are executed.
3. Some projects will require several contractors or subcontraaors.
4. Some projects will require permits and other city approvals.
5. Total cost in excess of$5,700,000 will be funded by NWS of other donors.
6. All costs submitted for reimbursement will comply with terms and conditions of the executed grant agreement.
Highlighted item to be removed from original scope.
•
•
Page 693 of 1750
Exhibit 2
May 31, 2024
Maria Hemandez
GO Bond Program Director
City of Miami Beach
1700 Convention Center Drive
Miami Beach FL 33139
Re:Arts&Culture Bond Grant Project Scope Change
Dear Maria:
New World Symphony respectfully requests the following change to our list of approved projects:
• REMOVE new pergola for the roof garden at New World Center,
• ADD new cameras and robotic control system for the Michael Tilson Thomas Performance Hall in
New World Center.
The funding allocation under the approved GO Bond grant to NWS will remain the same with no
incremental cost to the City. NWS will be responsible for any costs of this new project in excess of
amounts approved by the City of Miami Beach.
This request reflects a priority reassessment for constructing a pergola on our roof garden versus
approaching end-of-life for our current camera system. Our cameras and robotic control systems are at
the heart of most of the activities at NWS including WALLCAST®concerts,webcasts, and educational
activities (eg, masterciasses, distance learning, and remote connections with living composers).These
systems also provide support for rental activities in the performance hall which have included City of
Miami Beach Mayoral"State of the City"addresses,the Aspen Institute, and many other community
activations.
Separately, I have provided you with more detailed specifications and current pricing for the new camera
system and robotics. We will re-bid this in the spring of 2025 with the expectation that the work will occur
during the summer of 2025. This timeframe fits within the current schedules for completion of all NWS
GO Bond funded projects in Tranche One.
Thank you for your consideration of this change.
Sincerely,
David J. Phillips
Executive Vice President, Facilities and IT
Page 694 of 1750
Agenda Item C 7/1
Date 7 42iNg
MIAMI BEACH
OFFICE OF THE CITY CLERK
LTC# 309-2024 LETTER TO COMMISSION
TO: Honorable Mayor Steven Meiner and M bers of the City Commission
FROM: Rafael Granado, City Clerk
DATE: July 19, 2024
SUBJECT: G.O. Bond Oversight Committee Motion
Item C7 M—Exhibit 3
Grant Agreement Scope Change—New World Symphony
On July 18,2024,the G.O.Bond Oversight Committee made a motion endorsing the New World
Symphony's request to substitute the pergola scope of work for the replacement of the cameras and
robotic system in the Michael Tilson Performance Hall.
Motion made by Jack Glottmann
Motion seconded by Dana Martorella
Motion passed 7-0
1 member absent
1 member not part of quorum
Voting Members part of quorum:
Karen Rivo(Chair), Bruce Halpryn, Dana Martorella,Jack Glottmann, Jason Koslowe, Kate Mosely,
Laura Veitia,
Voting Members not part of quorum: Shari Gurkin
Voting Members absent: Dennis Scholl
Non-Voting Members present: David Sexton, Donald Goldberg, Isaiah Mosely,Jack Benveniste
Non-Voting Members absent:Adam Kravitz
Questions, regarding the motion, may be directed to Maria Hernandez, G.O. Bond Program
Director and G.O. Bond Oversight Committee liaison, at MariaHernandez(c�miamibeachfl.gov or
by calling extension#22584.
RG/MH