LTC 368-2024 July Staffing Update for the Building DepartmentMIAMI BEACH
RECEIVED
AUG 26 2024
CITY OF MIAMI BEACH
OFFICE OF THE CITY CLERK
City of Miami Beach,1700 Convention Center Drive,Miami Beach,FL 33139,www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
LTC#368-2024 LETTER TO COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor Steven Meiner and Members of the City Commission
Eric Carpenter,City Manager f~~=;;;;t,;_
August 23,2024
July Staffing Update for the Building Department
The purpose of this Letter to Commission (L TC)is to provide the Commission with a monthly
update,as requested in Resolution No.2023-32656,on staffing updates from the Building
Department,with a report to specifically identify (1)each vacant position in the Building
Department by title,section,and trade;(2)the length of time each vacant position has remained
vacant,by section and trade;(3)the total number of vacant positions and overall vacant positions
in the department;and (4)specific steps taken each month to fill positions,such as the total
number of interviews conducted and other relevant efforts to fill the position.See Attachment A
for data requested.
Below please find a summary update of our recent recruitment activities for the month of July
2024:
•For the month of July 2024,there were 18 vacant positions.Of these,seven (7)selections
have been made and will be filled in August.Of the remaining 11 vacancies,seven (7)are
filled or supplemented by temporary or contracted employees.Therefore,the true number
of vacancies as a department is 4 or 4.6%of the total position count.
•Advertised 11 positions on the City's website via GovernmentJobs.com,Car6eer Builder,
Indeed,and Gold Coast Schools of Construction.
•Additional efforts for recruitment have advertising on the International Code Council,
Building Officials Association of Florida,South Florida Building Officials Association,and
Board of Rules and Appeals.
•In July,we received a total of 11 applications,out of which only six (6)were from
qualified candidates for the technical trade positions.Interviews will be scheduled with
these qualified applicants.
•Employed one (1)new temporary employee permit clerk and maintained nine (9)permit
clerk positions with staffing agency temps to maintain service level requirements and
assist with workload of staff out on leave.
•Maintained seven (7)temporary professional staff members through C.A.P.Government
Agency to supplement our plan review and inspection services.
•Maintained two (2)Reviewer -Independent Contracts (ICAs)with other Building
employees from other Municipalities to continue providing timely services for plan
review.
In addition,Human Resources and/or the Building Department have recently:
•Closed out all continuous job announcements and referred qualified applicants to the
Building Department for the month of July 2024 on July 31,2024.
•Reopened all advertisements for the positions that we currently have vacant;the posting
will close on August 31,2024,unfilled positions will reopen to commence with a fresh pool
of applicants.
•Continue to encourage employee referrals to encourage current employees to recommend
possible candidates,resulting in two referrals.
•Continue to mention available opportunities and inform potential candidates during our
monthly meetings and trainings with the public.
Please let us know if you have additional questions.
c:Executive Staff
Management Team
Department Position Per Vancancies Vacanices Vacancies True Vacancies
Department FT 8PT as %of not filled as %
Department by Temps Dept
BUILDING SERV-87 18 20.69%4 4.60%
ID Position Id Title Salary Grp Grado Code Min Salary Max Salary Termination Date Days Open Section
1 S98 BUILDING DIRECTOR CUNC U28 147812.34 267425.34 04/12/2024 110 Building
2 11070 BUILDING INSPECTOR CCWA H34B 68377.4 108027.92 07/14/2024 17 Building
3 114S8 BUILDING CUNC U23 94772.6 158123.42 N/A 3 Building
OPERATIONS
4 612 CHIEF MECHANICAL CUNC U22 85858.76 143251.42 07/08/2022 754 Mechanical
5 624 CHIEF STRUCTURAL CUNC U24 109906.94 198846.44 11/30/2020 1339 Structural
6 627 CHIEF STRUCTURAL CUNC U24 109906.94 198846.44 09/15/2023 320 Structural
8881 OFFICE ASSOCIATE IV CUNC U12 47469.76 79200.42 02/26/2023 521 Building
8 10743 PERMIT CLERK 1 CCWA H208 44339.88 64217.66 04/21/2024 101 Building
9 10744 PERMIT CLERK 1 CCWA H20 44339.88 64217.66 08/27/2023 339 Building
10 10761 PERMIT CLERK I CCWA H208 44339.88 64217.66 10/05/2023 300 Building
11 9233 PERMIT CLERK 1011-1 CCWA H20B8 44339.88 64217.66 02/09/2024 17 3 Building
12 9315 PERMIT CLERK 1011-1 CCWA H208 44339.88 64217.66 04/23/2024 99 Building
13 11217 PLUMBING INSPECTOR CCWA H348 68377.4 108027.92 06/27/2023 400 Plumbing
14 10804 SENIOR BUILDING CUNC U20 70468.06 117573.56 03/24/2024 129 Building
CODE COMPLIANCE
15 11339 SENIOR BUILDING CGSA 514 73288.28 118365 52 01/05/2024 208 Building
INSPECTOR
16 2962 SR BUILDING INSP 011 CGSA 514 73288.28 118365.52 06/02/2024 59 Building
18 607 SR ELECTRICAL INSP O CGSA 514 73288.28 118365.52 03/08/2024 145 Electrical
19 3150 SR MECHANICAL INSP CGSA 514 73288.28 118365.52 05/10/2023 448 Mechanical
0
Close all prior advertisements and refer the candidates to the Department.
Then,we reopened all new advertisements to close on August 31,2024.
Exam Plan Exam #
"Attachment A"
Status
Pending Selection
Advertising.Vacant due to previous incumbent
promotion to Sr.Building Inspector.
Advertising
Advertising;CAP Temp working
Advertising;CAP Temp working
Advertising;CAP Temp working
Not advertising /pending
Selection Made.Effective 8/12/24
Selection Made.Effective 8/12/24
Selection Made.Pending effective date.
Selection Made.Effective 8/12/24
Contract Temp Employee filling
Advertising;CAP Temp working
Selection Made
Advertising;CAP Temp working
Selection Made.Effective 8/12/24
Selection Made.Pending effective date.
Advertising.Supplemented by contracted plans
examiner.
Plumbing Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
1967
7/1/2024
7/31/2024 Applications received:
Qualified candidates
referred:
7/31/2024 4:20:18 PM
11
6
11
Date interviews begin:
Chief Structural Engineer
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Building inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Sr Mechanical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Building Ops Manager
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Building to advise
1965
7/1/2024
7/31/2024
0
0
Building to advise
1971
7/1/2024
7/31/2024
0
0
Building to advise
1972
7/1/2024
7/31/2024
0
Building to advise
1963
7/1/2024
7/31/2024
0
7131/2024 4:20:1B PM
Date interv iew s begin:
Chief Mechanical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interv iew s begin:
Building Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date int erv iew s begin:
Cert Structural Plans Examiner
Residential
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Certified Structural Plans Examiner
Open Date:
Close Date:
A pplications received:
Building to advise
1964
7/1/2024
7/31/2024
0
0
Building to advise
2091
7/1/2024
7/31/2024
Building to advise
1969
7/1/2024
7/31/2024
0
0
Building to advise
1968
7/1/2024
7/31/2024
0
7131/2024 4:20:18 PM
Qualified candidates referred:
Date interviews begin:
Electrical Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Senior Building Code Compliance
Officer
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
Chief Plumbing Inspector
Open Date:
Close Date:
Applications received:
Qualified candidates referred:
Date interviews begin:
0
Building to advise
2019
7/1/2024
7/31/2024
Building to advise
2202
7/1/2024
7/31/2024
0
0
Building to advise
Requested to advertise
in August
0
0
Building to advise
7/31/2024 4.2018 PM