LTC 375-2024 Ocean Drive Pedestrian Plaza (Promenade) Pilot - Update #9 FINAL OFFICE OF THE CITY MANAGER
LTC #
LETTER TO COMMISSION
TO: Honorable Mayor Steven Meiner and Members of the City Commission
FROM: Eric T. Carpenter, P.E., City Manager
DATE: August 29, 2024
SUBJECT: Ocean Drive Pedestrian Plaza (“Promenade”) Pilot – Update #9
The purpose of this Letter to Commission (“LTC”) is to provide an update on the permitting status
of the temporary Ocean Drive pedestrian plaza (the “Promenade”) located between 13 Street and
14 Place.
On January 30, 2024, the Miami-Dade County Department of Transportation and Public Works
(“DTPW”) approved a Block Party Permit (the “Permit”) for the continuation of the Promenade on
a pilot basis for a duration of 180 days, expiring on July 28, 2024. The Permit was conditioned
upon the following: 1) approval of a methodology for a traffic operations and safety analysis based
on both the current configuration and a modified configuration of the Promenade as
recommended by DTPW; 2) submittal of a traffic operations and safety analysis based on the
approved methodology; 3) conducting community outreach; and 4) conducting a survey of
affected property owners and obtaining concurrence from two-thirds of property owners within the
Promenade and affected side streets.
Since the approval of the Permit, City of Miami Beach (“City”) staff has been working with DTPW
staff to finalize and secure approval of the traffic study methodology, which was approved by
DTPW on May 2, 2024. The City engaged Calvin Giordano & Associates, Inc. (“Consultant”), one
of the City’s pre-qualified rotational transportation consultants, to conduct the traffic operations
and safety analysis in accordance with the approved methodology. To date, the data collection
effort has been completed and the Consultant submitted the conceptual plans for the required
additional gate arm at the entrance to the 14 Place alleyway as well as the T-turnarounds at
Ocean Drive/14 Place and Ocean Court/14 Street to DTPW for review and approval. Following
input from DTPW, the Consultant is currently working on addressing the comments by DTPW for
resubmittal of the conceptual plans by the end of this week.
Based on the schedule from the Consultant, the City anticipates submitting the draft traffic
operations and safety analysis to DTPW by the end of October 2024. However, based on
discussions with several of the affected property owners along Ocean Drive, there is a concern
with conducting community outreach and property owner surveys during the months of September
and October, as many of the affected property owners on Ocean Drive do not reside in the City
during this time. As such, on July 23, 2024, the City formally requested, via letter to DTPW
(Attachment A), approval of a 180-day extension of the Permit in order to complete the traffic
operations and safety analysis and conduct the proper community outreach and an effective
survey of property owners to ensure the highest level of community feedback on the pilot program.
Docusign Envelope ID: 4FBC7F4C-66D5-4891-AC06-0EA96BD10DF6
August 30, 2024
375-2024
I am pleased to inform that, pursuant to the letter from DTPW dated August 23, 2024
(Attachment B), DTPW has granted a 120-day extension to the Permit, as of the initial
expiration date of July 28, 2024. Said extension, expiring on November 26, 2024, consists
of a 90-day extension for the submission of the traffic operations and safety analysis, and
an additional 30-days to obtain written concurrence from two-thirds of all property owners
within the Promenade and affected side streets. During the extension period, City staff will
continue to work closely with DTPW staff with the goal of complying with the Permit conditions
and securing Miami-Dade County approval for the continuation of the Promenade based on the
modified configuration recommended by DTPW and approved by the City Commission.
To view the eight (8) prior LTC updates regarding the temporary Ocean Drive Promenade, please
click here.
If you have any questions regarding the foregoing, please do not hesitate to contact Rickelle
Williams, Assistant City Manager, or José R. González, P.E., Transportation and Mobility
Director/Interim Parking Director.
Attachments:
A: Letter to DTPW dated July 23, 2024
B: Letter Response from DTPW dated August 23, 2024
ETC/RW/JRG/OR
Docusign Envelope ID: 4FBC7F4C-66D5-4891-AC06-0EA96BD10DF6
MIAMIBEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,FL 33139,www .miamibeachfl.gov
OFFICE OF THE CITY MANAGER
Tel:305.673.7010
July 23,2024
Eulois Cleckley
Chief Executive Officer and Director
Miami-Dade County Department of Transportation and Public Works
701 NW 1Court
Miami FL,33128
RE:Ocean Drive Pedestrian Plaza Block Party Permit Extension Request (Permit
#2024002764)
Dear Mr.Cleckley,
The purpose of this letter is to formally request the Miami-Dade County Department of
Transportation and Public Works ("DTPW")extend the Block Party Permit #2024002764 (the
"Permit")for the temporary Ocean Drive Promenade (the "Promenade").The current term of the
Permit is for 180 days and expires on July 28,2024.A Permit extension of an additional 180-days
is essential to complete the required traffic operations and safety analysis in accordance with the
approved methodology and,equally important,to conduct the necessary community outreach and
surveys to obtain concurrence from at least two-thirds of all property owners within the
Promenade and the affected side streets.
On May 2,2024,the City of Miami Beach ("City")obtained DTPW approval of the traffic study
methodology for a 180-day pilot program.Since the approval of the methodology,the City has
engaged Calvin Giordano &Associates,Inc.("Consultant"),one of the City's pre-qualified
rotational transportation consultants,to perform the traffic operations and safety analysis in
accordance with the approved methodology.To date,the data collection effort has been
completed and the Consultant is currently working on developing the conceptual plans for the T-
turnarounds at Ocean Drive/14 Place and Ocean Court/14 Street for submittal to DTPW for review
by July 26,2024.Based on the schedule from the Consultant,the City anticipates submitting the
final report to DTPW by the end of October 2024 (see attached schedule).As such,a 90-day
extension to the Permit would be required.However,based on discussions with several of the
affected property owners along Ocean Drive,there is a concern with conducting community
outreach and property owner surveys during the months of August and September,as many of
the affected property owners on Ocean Drive do not reside in the City during this time.As such,
the City is requesting a 180-day extension of the Permit in order to conduct the proper community
outreach and an effective survey of property owners to ensure the highest level of community
feedback on the pilot program.
We are committed to providing excellent public service and safety to all who live,work,and play in our vibrant,tropical,historic
community.
Docusign Envelope ID: 4FBC7F4C-66D5-4891-AC06-0EA96BD10DF6
Attachment A
Page -2-
Ocean Drive Pedestrian Plaza Block Party Permit Extension Request (Permit #2024002764)
July 23,2024
Please feel free to contact me if you have any questions or concerns regarding this matter.Thank
you for your consideration and commitment to working with the City in finding a viable path forward
that accomplishes a safe and acceptable plan for the Promenade.
Sincerely,
kt kl/ie
Rickelle Williams
Interim City Manager
cc.Eric T.Carpenter,P.E.,Deputy City Manager
David Martinez,P.E.,Interim Assistant City Manager
Jose R.Gonzalez,P.E.,Transportation and Mobility Department Director /
Interim Parking Director
Ricardo J.Dopico,City Attorney
Enclosure:Traffic Operations and Safety Analysis Schedule
Docusign Envelope ID: 4FBC7F4C-66D5-4891-AC06-0EA96BD10DF6
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...ajiii
miamidade.gov
Transportation and Public Works
Office of the Director
Overtown Transit Village
701N.W.1Court •17th Floor
Miami,Florida 33136
Tel:786-469-5406 Fax:786-469-5580
Date:August 23,2024
To:Eric T.Carpenter ,P.E.,Director
City of Miami Beach --Transportation and Mobility Department
1700 Convention Center Drive
Miami Beach,Florida 33139
From:Eulois Cleckley,Director and cEo 1d
Miami-Dade County Department of Transportation and Public Works
701 NW 1"Court,17"Floor
Miami,Florida
Subject:Ocean Drive Pedestrian Promenade Permit Extension Request (Permit #
2024002764)
Dear Mr.Carpenter;
The Miami-Dade County Department of Transportation and Public Works (DTPW)is in receipt of
the request by the City of Miami Beach (City)for a 180-day extension of the approved permit under
DR 2024002764 (the "Permit")for the interim implementation of a pedestrian promenade on Ocean
Drive between 13"Street and 14 Place.The initial approval of the Permit required the submission
of a comprehensive traffic operations and safety analysis in accordance with the approved
methodology,a final concept addressing any operational and/or safety deficiencies identified in the
traffic study,and approval of two-thirds of property owners within the promenade and the affected
side streets by the expiration date of July 28,2024.At this time,based on the status of the study,
DTPW will grant a 120-day extension to the permit entailing 90-days for submission of the traffic
study final report and 30-days for submission of the final ballots.The 90-day extension for
submission of the traffic study will expire on October 27,2024 and the extension for submission of
the final ballets will expire on November 26,2024.
DTPW recognizes that the City achieved approval of the methodology on May 2,2024 and has
completed the necessary traffic data collection for the operations and safety analysis.DTPW
continues to work with the City as the completion of the traffic study progresses and as a condition
of approval to the requested extension requires (i)that the City comply with all the requirements,
notes,and safety provisions related to DR2024002764 as set forth in the Public Works Permit
System (see Exhibit A),and (ii)that the City comply with all provisions set forth herein,which shall
be express conditions of the County's approval of the Permit plans and must remain in place
throughout the extension period.
As the permittee,the City shall communicate with the DTPW Traffic Engineering Division via
electronic mail at least 48-hours in advance of any modifications to the Ocean Drive Promenade,
the existing traffic control devices within or leading to the promenade,existing maintenance of traffic
devices,and all signage advising the traveling public of the existing vehicular closure on Ocean
Drive between 13"Street and 14 Place.
If upon the expiration of the Permit (as may have been extended)the County has not approved the
subject requested traffic flow modifications of Ocean Drive (including but not limited to any road
closures,and implementation of any pedestrian and bicycle facilities),any traffic flow modifications
implemented by the City and remaining in place without County approval will be in violation of
Attachment B
section 1.01(4)(1)of the County Charter and section 2-96.1 of the Code of Miami-Dade County,
Florida.
The City agrees to,and shall,indemnify and hold harmless the County and its officers,employees,
agents and instrum entalities from any and all liability,losses or damages,including reasonable
costs of defense,excluding in-house attorney's fees,which the County or its officers,employees,
agents or instrum entalities may incur as a result of claims,demands,suits,causes of actions or
pro ceedings of any kind or nature,including appellate proceedings,(collectively,the "Claims")
arising out of,relating to or resulting from the City's request and the County approval of the Permit
and any extension thereof,including the approval of the maintenance of traffic plans under DR
2024002764 (as may be extended).The City shall pay all claims and losses in connection and shall
pay all costs,judgments,and reasonable attorney's fees which may issue thereon.The City
expressly understands and agrees that any insurance protection provided by the City,or the City
Contractor shall in no way lim it the City's responsibility to indemnify,keep and save harmless and
defend the County or its officers,em ployees,agents,and instrumentalities as herein provided.This
indem nification provision survives the expiration or termination of the Permit (as extended)approval
under DR2024002764.Any variations from these requirements will require review and express
written approval from the DTPW Director.
By signing herein,the City Official attests that (s)he has authority to obligate the City to the
pro visions and requirements herein,and that the City shall comply with the requirements listed
above as well as the requirem ent,notes,and safety provisions related to DR 2024002764 as set
fo rth in the Public W orks Perm it System.The 120-day extension of the Permit is subject to and
conditioned upon the City's com pliance with all provisions and requirements provided herein and
all the requirem ents,notes,and safety provisions related to DR 2024002764 as set forth in the
Public Works Perm it System.
Signature ,[,
,i 'apeaterNameC,±y arageTitle:
c.c.Jimmy L.Morales,Chief Operating Officer,Miami-Dade County
Josiel Ferrer-Diaz,Deputy Director,Miami-Dade County Department of Transportation and
Public Works
Miguel Soria,Assistant Director,Miami-Dade County Department of Transportation and Public
Works
Yamilet Senespleda,Chief of Traffic Engineering,Miami-Dade County Department of
Transportation and Public Works.
Exhibit A
GENERAL COMMENTS IN PERMIT
1.Provide T-Turn around 14th Street per MDC DTPW Standards.
2.Install 'Do Not Enter'signs at the intersections of Ocean Ct/Alleyway with 14 Street and 13
Street.
3.Please provide concurrence from emergency responders (Fire Department and Police
Department).
4.During the duration of this pilot project,the City of Miami Beach will address any pending
comments in the proposed pedestrian plaza methodology,perform the required traffic operations
and safety analysis in accordance with the approved methodology,and develop a final concept
addressing any operational and/or safety deficiencies identified in the traffic study.Further,the
City shall secure approval of two-thirds of property owners within the plaza and the affected side
streets and present the results to the County in their submission.The City's concept shall also
include a plan to reasonably accommodate loading,deliveries,and other services for the
businesses within the plaza.The package shall be presented to DTPW within 180 days of the
issuance of the Permit.
5.Please remove or bag all signs in conflict with proposed pilot project.
6.The County will monitor this pilot project.If any safety issues due to this project are detected,
the county will give the City of Miami Beach 24 hours to remove the barricades and open the
street to regular traffic.
7.The City shall report to the County,within 24 hours,any accidents that occur as a result of this
pilot project.